 I call meeting to order. Please stand for the pledge of allegiance. I pledge allegiance to the life of the United States of America and to the Republic for which it stands, one nation, under God, invisible, with liberty and justice for all. Next we'll have a moment of silence. Thank you. The first meeting tonight is going to be the approval of the agenda for the budget 11, code 11 at risk. Is there a motion to approve the agenda? Okay. It's been moved and seconded. All those, do anybody on Zoom? No. Okay. All those opposed, please say aye. Motion carried. So old new businesses then is to approve the budget code 11 at risk. Just the information-wise, when we approve a budget that's published in the paper, then that gives us the authority to spend that amount of money. If we go over that amount, which we can't legally do, then we have to republish a budget to be able to do so and still stay within the limitations. The reason that we didn't and had to republish this budget is when we had this into the paper and for the publication, we didn't have the teacher salary entered in. And so the new teacher, the salary was higher than that. We then moved it to different areas within the budget that we thought we could and then we're contacted and said, hey, look, it's got to come from at risk for the PK as far as the grant teacher for that portion. So that's why we have to go through that formal process. So that was printed in the paper. And then if anyone has anything that they would like to say about that, then there are opportunities to speak to it as well. And the same with the budget hearing that we have in August. Okay. Any other questions? Is there a motion to approve? Move and Jim seconded. All those opposed, please say aye. Motion carried. Okay. Now is there a motion to adjourn? Moved and seconded. All those in favor say aye. Aye. Opposed, same sign. Motion carried. Meeting is adjourned. Okay. Now I will call to order our regularly scheduled board meeting. There are a couple of additions to the agenda under personnel. There's one, two, three, four additions. Lance Fuller as a junior high assistant football coach. Mitchell Wurzburger as the high school assistant football coach. Jordan Dunn as the high school head cheer coach. And Miriam Barton as assistant high school cheer coach. Motion to approve additions to the agenda. Kelly, is there a second? Second. Thank you. All those opposed, say aye. Motion carried. Moving on then to reports. Principles are on summer break. So Mr. Knight, if you have any additions to your Josh, you have any additions to yours? I don't. Okay. And Mr. Westall here. Okay. So next then moving on to patrons communications. Amanda, you'll be up. Just a quick note about patron communications within a board meeting. At least our board meetings. Can't exceed five minutes. The discussions are about the policy at hand, which is what you filled out and sent to the board. They're limited to the issues and we're not getting personal attacking personalities. Presentations must be relevant to the issue and promote the dignity of the board meeting. And an outline copy of your presentation was included. There's no communication back from the board. Okay, we're simply here to listen. And we appreciate that you are here to have a discussion and getting actively involved in our school district. So with that, the floor is yours. Well, good evening. I'm Amanda Lynch and I'm actually the wife of a veteran who has two tours in Iraq. My uncle's all served in the Army and Air Force. Serving in Korea and Germany and my great-grandfather served in World War II. Every man in my family and some women have been in the military and have fought for this country and its flag and what it represents, which is what today means flag day stands for. Which is freedom and unity. All Americans united under one nation. That includes all Americans. I am here to represent those families like mine and other citizens of the community. I have a position signed by 65 people from around our community that are outraged by the graphic that was used in the school's last newsletter. We are only talking about the graphic used in the newsletter. We are not talking about the written article. We are outraged by the mockery and blatant disrespect of the members of our servicemen and women, particularly those of our greatest generation, who have given their lives for the safety of our sovereign nation. The extreme disrespect in the graphic is hateful and it attempts to equate and compare the fight of those in the LGBTQ plus community to the sacrifices of their grandfathers and great-grandfathers. Which doesn't even compare by fraction to those who fought and died in this country. If this students want respect from others and they must first learn to respect those who have gone before them, we need to respect our nation, respect our history and respect our servicemen and women who have given their lives, their contributions and their sacred honor. This graphic is reprehensible. I understand that we all have freedom of speech, but just like what Pastor Grim said in his editorial newspaper last week, just because we can does not mean that we should. The American flag should never be replaced by any flag whatsoever. We feel as though this graphic is used trying to compare the LGBTQ plus members to the members of our military from the iconic day here in World War II at Iwo Jima. We find that insulting to the families and members of our great military. We as patriots of the nation hold our American flag sacred and to replace it or to file it is disrespectful and reprehensible. We are here to teach the next generation what the school has failed to do and teach a lesson of patriotism and to hold the morals and values that this country was founded on to heart. We expect a printed apology from all involved including the newspaper, the editors, the board of education, the teachers and the students involved in hijacking this full surprise winning photo to advance their own agenda. I know I have time left and I would like to actually give some of my time to Ryan if she has something to say about her photo. Thank you. She's not prepared to respond. Thank you. Thank you very much for coming and appreciate you filling out the paperwork and taking the time to do what you're doing. I think you're more than welcome to stay for the rest of the meeting if you show wish. If not, you're welcome to leave now. It's entirely up to you. Okay. May I ask that we get a copy of that in a minute? Yes. That would be great. I have an extra copy. Okay. Thank you. Thank you very much. Okay. Moving on then to the consent agenda. Is there a motion to approve the consent agenda? So moved. Is there a second? Okay. Okay, grad. Just a second. Yeah. Just a second. We'll get to you, Sam. Just a second. No problem. Is there... Say it's been moved and seconded to approve the consent agenda. All those opposed, please say aye. Opposing carries. All right. Moving on to old and new business. Enterprise Vehicle Lease Program. All right, Sam. Now we got you. Hey, Fred. How are you doing, man? Good. You got your keys. Good. So, you know what we ought to do when we've been along for a few meetings. He's kind of joining some of these... Okay. So we need to love him in. Yeah, I will do that. I'll also go in front of this. Oh, he just went. Yeah. Okay. Okay, we've got everybody here. Yeah, we're ready to go, Sam, whenever you are. Good. I'm going to stand by, ready to ask any questions. I really appreciate everybody letting me jump on today. Okay. Would you like to go in and go through the handout? Sure. Would you like for me to share my screen or do you guys have it pulled up? You can share it. And everybody does have a copy. Give me just a moment. No problem. Great sharing of disables, but if everybody has their packet pulled up, I can slowly work through it. Yeah, and I will also do the same thing. I'll pull it up for you. And then when you tell me, I'll just go forward. President, and everyone on the call today, I've even had my period sales manager, John Stewart, who's been on our calls, that have led up to this. So he's just along for the ride and here to answer any questions. Bye, everybody. Bye, John. I can start with the total cost of ownership slide with you tonight. Got it up. All right, perfect. So, folks, what we've gone through so far are just a few solutions that we can provide to your school district. I've made Brad and also Freddie aware that we can partner with some local school districts in your general area. And one of the ways that we're able to provide value is by really focusing in on the total cost of ownership. So I wouldn't spend a terrible amount of time on this, but kind of the general concept here is oftentimes folks focus in on the depreciation, which is the top right piece of the pie, while there are a lot of different areas that are to be considered. Fuel, maintenance, insurance, those are all areas as a fleet management company that we use our expertise to try to not only track and monitor those expenses, but ultimately help lower those for you. Any questions, Brad, or anything from the audience? No. To be forward then, to be delivering solutions and driving results slide, all of the different areas that enterprise fleet management provides solutions to your school district. So we really take a creative to brave approach when it comes to managing fleets. So we can help everywhere from the acquisition all the way down to the resale at the end of the vehicle. And then all throughout the way, there's different areas as far as maintenance programs, fuel programs, different areas that we can kind of help streamline those costs to keep them in check for your district. Good. Anything you want to be added on that, Brad? I know you've heard this a couple times now. No. Very good. And so for the next piece here, I'm going to kind of dive into the effective vehicle life cycle. So this is what I basically do for a living right here. Whether it's a school district, construction company, really you name it, our goals of fleet management company is to you know, really try to find the sweet spot as to when the right time is to replace your fleet. So you'll see you acquire the vehicle, drive it off a lot, you tend to lose about 20% of your value, while as your fleet gets older, your fuel of your maintenance costs are going to continue to go up. So my goal as a fleet manager would be to give the grab some time to once or twice a year to really dive into your fleet and find the best time to replace your vehicles. So the next slide, we get Brad, I know we went through this a few times, but this is kind of a general plan that we came up with. So you all are probably familiar with a lot of these vehicles. And what we have here is your bed numbers, your year, your make, your model. Obviously your fleet is owned at this time, your mileage, and then over next to that is an area that we had our resale strategy manager put values on what your fleet has worked today. So you can see that as the current value and then what the vehicles will be working about a year from now. So based off of simply the age of these vehicles and also the diminished value that occurs over time, you can see that we put kind of a basic plan in place to address your fleet. No questions? Onto the next one, sir. Alright, perfect. So what we have came prepared here today is what is called basically a menu pricing or fleet budget overview. So Brad and I had some conversations concerning the traditional way that your school district has gone about acquiring vehicles, which typically sounds like it's one to maybe two vehicles a year that you fit within your budget. What we've done today is we've come together with a plan essentially where we could address six vehicles and keep it within a reasonable first year budget. So a lot of numbers and a lot of information here but what you'll see starting on the left is the recommended quantity that we've proposed, the type of vehicle, the model, the trend level. As we get over you will see the quantity termed and estimated annual mileage. Those are all based off of essentially the numbers that Brad is providing for what your vehicles do in those classes on an annual basis. Now let's get into a little bit of the cost components. So you'll see the monthly cost by vehicle going down the full maintenance program which will fix and budget your maintenance all the way through the entirety of the lease and the annual cost including maintenance of each vehicle. For our next category we have over is your annual cost including maintenance by quantity. So that's taking into account for example, for two price or voyagers you're looking at $10,808 and then the next category is the equity that you would have at the end of a five year term. So all in all you can see here that if we were to come in and provide our expertise that we could potentially replace up the six vehicles within around the $30,000 budget which traditionally in the past that would look more like one or two used vehicles within that timeframe. I just threw a lot of information Brad I know you've gone through this several times but anybody can have anything on this slide. Is this a traditional lease program? So is this releasing the vehicle up front? You're merely leasing the vehicle and then at some point in time there's a decision made to lease a separate vehicle in lieu of that vehicle. You got it. So it isn't open in an equity lease so you do retain equity in the vehicle throughout. So what we came up with is we based a five year lease based off of your lower mileage patterns but one thing Brad wanted me to address is let's say five years down the line at age we don't really have a use to the vehicle or we don't necessarily want to replace it we just want to turn it in so you would retain all that equity that you've developed within that vehicle and it would come back to you in the form of a check if our program wasn't working out the way that it was supposed to. One of them versus one or two is because we're making a lease payment out of that $30,000 versus actually buying it. It's an annual expense versus we may buy them one year and be done with it for four or five we're going to have an annual expense of $30,000. Correct. Now the way that we are able to take this approach is by tapping into a lot of very advanced ads. So with the buying power that your school district has you are able to get vehicles almost as cheap as you could in used vehicles at this time. How many vehicles do we get per year in used vehicles? When they die typically we go out. We haven't had a new one in our district for several years. Yeah the last time was we bought three of the and I think that was three or four years ago. Before I came on the board. Okay. Do you guys handle anything with bus fleets? Or is it just our smaller vehicles? It would simply at this time be just the more traditional smaller vehicles pick up trucks, cars and things of that nature. However we have kind of discussed the ability to potentially look into some telematics and some tracking of the bands and I'm still waiting back information on that on the buses. Sorry. Okay. On the sheet that we're looking at here the far right in columns show the production dates for the different manufacturers as well as the lead times. So part of what we'll do every year is get together the production lead toward the beginning of the manufacture and maybe one year you don't need anything and that's totally fine but what Sam will do is he'll walk you through the strategy, what the pricing looks like and also the timeline. So the pricing that we put together is based on vehicles that would be more directly from the manufacturer because that will be the most cost-effective on average is between $1,500 and $2,000 we're able to truly customize the exact vehicle you want. No additional specs that we don't necessarily need but then it will arrive five, six months down the road to then be up and running into your fleet. Okay. Any questions from the audience on the fleet budget slide? I'll move over to the 10-year model slide. I can walk through this in an overview fashion I know it's late today I'm sure nobody wants to stare at numbers at 630. Yeah, got that. Hold up Sam. Just to kind of drive home while we're looking here you'll see up in the top the grey and white area these are more so assumptions well not necessarily assumptions but for example your current fleet right now you have around 15 vehicles your cycle is around 10 sorry 12 years is how long you hold it your average annual miles broken down by your entire fleet is around 7,500 miles and your average own maintenance cost per mile is around 10 cents per mile additionally the middle category we took it into consideration some of the variables really in today's market place so the average price down fuels around 272 I think this is going to continue to steadily increase as we're seeing your current average miles per gallon across your entire fleet 16 and your average monthly maintenance on your fleet for instance will be about 62 dollars 50 cents. For the proposal here we'll be looking at 15 vehicles for a 5 year span your proposed average miles per gallon by recycling and getting newer vehicles across all vehicles will be 27.5 miles per gallon and your average monthly maintenance will potentially go down from 62.5 down to 3147 so those are some of just the numbers that feed into this analysis any questions on that no one quick thing to add Sam for the 16 current miles per gallon what we did is we took the current year making model and we looked at fuelaccomony.gov at what those vehicles got the neighbor brand new and factored in some fuel degradation over time based on industry evidence these numbers came directly from the down the view all for life right and really how this plan would work and what the 10 year impact would be to Wagon C school district so starting in 2022 your fleet size would still be 15 we would propose that you would replace 6 vehicles which would bring you down to 9 of the vehicles in 6 weeks based off of my last slide you can see here the least budget that you would need for adding 6 vehicles would be 26,956 the own maintenance we'll talk about that in a second on the remaining 9 vehicles would be 6750 since you would be retiring some of the older vehicles out of your fleet and then as well you would have to take into consideration the fully fixed and budgeted maintenance on the new lease vehicles additionally we could go on your behalf and capitalize on really more resale expertise and sell around $9,000 which would be the vehicles that would be replaced your fuel cost would go down you would be refreshing with newer fuel economic vehicles and that would bring your overall fleet budget to 4,2004 and in that cash of 2071 the plan would go as following again this could be something that is not concrete and stone but in order to cycle your entire fleet out over a 5 year span we would then 3 years 3 vehicles the next year 3 vehicles next year etc and then in 2027 when those 6 vehicles come up to lease term we would then sell those vehicles which you could see the strong resale that the vehicles would have after a 5 year span and continue to trim down on that overall fleet budget so all things considered if this program were to be implemented over a 10 year time frame these savings to the school district would be around $19,712 and this would be to fully repress your fleet with this plan stated operation my question do we need 15 vehicles that sounds like a lot for our districts with the vans to move food are included in this pick up and then over suburban and so that one slide that showed the this slide here that showed Chevy the caravan the Dodge Caravan the Chevy Express that we use for food suburban two suburbans that have 17,143 the Buick and then the empowers and then but we don't have to know have all of those know and Sam again we talked because we initially said hey can we do three just to let's say the worst ones and see what we got and the answer to that was alright so you're going to be out there yeah the answer to that folks is you know if you're looking just to do three vehicles it's not necessarily something that you would need to use the company to come in and help it's not our expertise at that point we're really nothing different than dealership my goal as a fleet manager is to really provide the most cost effective solution so three vehicles will really be enough to start a program and that's why you know according to what we put together here today we looked at closer to five or six vehicles we could still provide an overall impact to your budget kind of that bear them on there okay thank you yes sir so any questions that I could help thank you could some of the walls leave what happens with a bond or a scenario that some of us traveling we wouldn't have to use for them Sam there is a question just thinking out loud let's say that the rest of the fleet we didn't need and we got six and we did something with a bond where we're consolidating schools that wouldn't need the rest of them can you resell those for us I assume the vehicles outside of the initial once you order yes we could help facilitate the resale of those vehicles I'll answer that Brad you did I just had a couple more slides that I wanted to go through no more questions so I just want to touch really on the operational expense categories here for just a moment so you'll see a slide that says finding expenses maintenance so the really cool thing about enterprise fleet management is we have our own national service department and essentially what these are are a bunch of gear ads they use to work in shops so I wanted to go to more of a corporate lifestyle so through the maintenance program we're able to offer to the school district really two different types of maintenance program so full maintenance will be what we would recommend for any new vehicle that comes with the maintenance car associated with that vehicle in a fixed expense every single month so how it works is your drivers take the vehicles to a maintenance shop and we do the rest of the work directly with the maintenance provider additionally we do have a maintenance management program for your owned vehicles which is also maintenance car that comes as a pass through cost so for example let's say you take a vehicle with 120,000 miles into the shop on maintenance management maybe you're quoted a $500 repair our technicians will work with that shop to basically negotiate at our pricing point that we have with them so that you're only paying for the maintenance that you need done all that maintenance cost comes through to a customer website and all that data is housed along with the rest of your free information ok we look through the fuel piece but enterprise management partners with right express or wax if you've ever heard of them and it is a universal fuel car so the fuel car works similarly to the maintenance car your employees would take the vehicles to the pump they would enter a pin code they would enter their mileage and all of that fuel would be housed on a consolidated statement for you every month as well as all that data would come through to the customer website one other thing that we can do would be to set you up with a 5 cent per gallon discount in either Conoco mobile or Exxon locations ok guys one of the really great parts of working for enterprise is we've invested millions of dollars into a client website my reference is a couple of times today but this comes as a essentially free to use service for you and anyone that you have amongst the program Brad so different people that would be interested in being invested and knowing more about your fleet would have access to this website it's going to house your maintenance spend it's going to house your fuel spend your lease payments everything is consolidated on this website which kind of helps having to move around your mouse as much and go to different excel sheets do you have anything that you wanted to add? no I don't think so no I think most everything and we've got the next steps so if they chose to do that in July the board we could work through that but just information about the flexible financing options and what would happen if we wanted to walk away from the lease as well what that would look like and we could do that if it wasn't working or for whatever reason I don't think so I think everybody's got a pretty good understanding of that but I appreciate the time Sam and John thank you so much yeah thank you guys so much if you have a meeting don't hesitate to reach out I know Brad has my information I hope the rest of your meeting goes well thank you so much thank you, take care, bye bye and to be had around that tonight Brad I mean are you do you think this is where we ought to go? I think it's an option the reason I say that is because of things we're sending kids some of our vehicles that are a little shaky with suburban and some other things when we send them to national events and things like that that is a possibility and also just the ability to rotate into those build up the equity and sell those other vehicles I didn't know the pickup that Freddie drives is about shot and it's just a choice some people will say hey I'll lease my vehicles all the time constantly do that or I'd rather own it and take care of it and so just now again you can see that if you stay in it you can get the district money but you've got to stay in the process to do it and it is a choice because basically what we've done is every year schedule or put in our budget 70,000 per bus in capital outline we may or may not be able to use it based upon every other expense but it's in there so you just take that every year take 29,000, 20 whatever it was 1000 out of that amount so I want to do that and is it the importance of buses or is it the importance of the vehicles and we did like I said we asked about the three just two suburbans and the pickup so let's see how it goes and they're like that doesn't do it because those in your mind are the most important to give a place because they're the students in those suburbans and the use of those and or a van that a lot of people are going to and with the pickup it's well past its usage as far as that goes and pickups right now as you guys probably know resub value is really good so they're really expensive to replace I guess one piece of feedback I guess I have is I always get a little bit jumpy when we take local control away or our ability to spend our dollars locally I mean taxpayers fund this and I like to spend that money back with taxpayers locally as well so the piece about will they work with our local service centers that we use I talked to them we talked to them and they said and work with them on the maintenance group and also like stop to shop is kind of that they were mentioning or Phillips 66 one of those two but for the fuel discount as well because that was our concern as well we wanted to stay as local as much as possible and we said yeah we could do that and then currently are we reinvesting that 70,000 in vehicles and or buses on an annual basis it's there but we're not spending it well because if we have other expenses it eats it up and capital outlays and we don't have it and typically like our last time we got 70,000 and we got to use them for 54 which we got a really good deal on we wanted to continue that as well but no we don't reinvest it in vehicles and like I said other than the fact of driving until they die and replacing but we also talked to them about renting a vehicle like to take to national and it didn't work it won't work out because they can't get them oh they don't have them to rent out we either had situations where we used all three suburbans at one time just like that or going to national SFA or whatever for flexibility the use of the suburbans we have the expedition we got a suburbant that's pretty good and then we have one suburbant that is shaky so it's a lot of money to commit we're not committing 70,000 to our vehicle program on an annual basis already and if we did something like this you would be committing all but half of that right and it's a house payment that comes every year whether you want to do it or not so I guess personally need your reaction I'd rather spend 70,000 one year and update the three or four that we need to update until we see what happens overall with our budget and see what happens with a loan potentially if we get something like that maybe we go from 15 down to 6 and keep my vehicle that's your funds not yet not yet that's your funds that's your funds yeah well I take it back you can purchase a you can purchase a bus some have been approved for buses yeah but it has to be that you have an additional route I mean you know so but yes they have done that again for us it would be we couldn't have an additional dedicated drivers to and yeah we'll spread people up yes I appreciate that your information because it's my morning so we'll talk about it did you have a question now in over 10 years it was 20,000 and as if we actually spent that much money somebody say on our board before that those types of deals are really hard to track whether we actually save the money or not but their website brings it all together makes it a little nicer for sure it's a great program but we don't have any vehicle that we don't want to drive until they're 200 plus thousand miles on it then we can try to go as long as we can any other before I move on Don are you ready to move on oh yeah moving on then to bond and facilities Jim we're representing the committee we have a packet do you want to grab that the committee's had a chance to meet twice last two Sunday afternoons two sessions, two hours each you can see committee members listed there and during those two times we did a lot of review data and then got to work on trying to rebuild the bond as best this committee could think would be best review goals, the general one would improve districts ability to be sustainable now and into the future we looked at the current footprint we looked at demographics, population for the district reviewed bond timeline I'll get to the end of that more in detail later we had a formal survey and I have not had a chance to talk to you about that we all have one I think we've had a chance to look it over the first category was why did the last bond fail number one reason was cost of bond number two was faith and stuff they did not fully understand the district needs and and then the next one so we delve into that how well did you understand the bond and parents at 84% staff said 21% and board said 50% and how supportive were you personally of the bond and this was pretty high very consistent across the board in the 70% on the 70% were you asked for input in the bond and you can see the numbers obviously the board was very involved staff I'm sorry go ahead I'm beyond the scenes oh you're trying to get hooked up yeah yeah I'm pardoning you I think you all know your password so staff was at the 21% did not feel like they were really involved I don't know how well you had or how that would have worked I've had a chance to interview several staff and then the focus group of students as well in addition to our surveys will be around the parents 153 responded staff 58 responded and 6 and the board members responded we've gone to a high school focus group and also interviewing teachers next I took your bond literature that you passed out the key needs to be remedied by the bond this was shared with your public safety and security came in number 3 number 2 was tackling trade skills and number 1 was efficient building space so those were interesting so next which footprint best fit the educational emotional safety security and economic health needs of the district one dependent center was strong 38% among parents 55% staff said and they could see they wanted to be together 67% of the board two attendant centers a little bit stronger for parents which they were fine with that they did not mind the drive and then on down as you can read it finally acceptable upper limits of the bond 25 million parents were very invested at this point 30 25% of 20 million but you can see there at the top very invested in a good program staff at 35% and then the board would evenly between 20 and 15 so we had 25 20 20 and 15 and we used this data as we talked with the committee our charting was helpful for your benefit down the bottom parent educational satisfaction of the survey how satisfied were you with the education of the children in the district and that was a 66.2% very satisfied that's good student focus group was a little lower but the kids were great sorry I forgot the first name I wanted to call you Cal I knew Cal wasn't right Cal's son Cal's son participated and we had sophomores, juniors, seniors freshmen they were very good they all were and then they wrote down their concerns and then they asked them to give the other grade and you I think seen this in your other packets survey results conversations so anyway I didn't want to bore you with that but I kind of read you up a little bit because it did influence some of our decision making if you know the law then on number 6 we talked briefly about ESP we funded a lot of the numbers that were real she is showing some of the numbers that could possibly be taken out but ESP was a good program but as Brad has mentioned there's been some leadership challenges there Brad and I both have a friend that we have worked there actually one of their representatives a 52 year old very healthy lady dies of an aneurysm and she was a former superintendent worked with their district she died on May 24th from June 31st shocking so anyway, some of those things are up in the air and there has been a contact with them there's been a back and forth ESSER funds you've already heard about there is a possibility of some of them to use flooring some of those things are the potential we as a committee reviewed and read the Bermitton report structural engineering and basically stating that the high school impact of the junior high were structurally sound but both dealing with water abatement and water situations there we've introduced the concept of the CNAIR construction manager at risk which allows us to bring another person to the team and that would be a contractor so then you complete a team of contractor engineer and architect that's in your hands by July 12th we'll be voting on this and so we'll look forward to adding someone Patrick Shutter over here somebody may know was one of the ones that I've worked with in the past in a couple of our bond construction projects meeting results and recommendations so we got all formal here committee agreed, recommended the board district service changed to attendance centers on each committee agreed, recommended the board to remove from the school's inventory both following buildings properties currently owned by the district and of course that's based upon when you've replaced them adequately we assume they're going to be accordions or flexible units that you're going to use during the construction process and we're looking forward to that and then it was also mentioned that Donate Maple Hill playground is all yours to the city but that's yours you know we did not use the word sell and we did not use the word lease but lease and sell were words that use and we of course understand probably why lease might work and I'll get into that why we might consider lease retain ownership and still get the benefit I've actually talked to a couple of companies that do this they've just done Salina 61 rooms 61 classrooms and converted to each classroom to a single unit studio and then they use the ground to build two and three complexes and done very well with it and once it's developed and they sell it so they go through the process of developing it and receive federal funding and assistance to do that they've done two schools and two people okay our next challenge is let's get running down two rails how much we're going to spend what will it buy we reviewed the survey I've already talked about the parents the board, their ceilings the interaction with the public these were just my interviews with close to 40 people ranging from 13 to 18 plus we did do a comp with Riley Riley did a $15 million bond for 20 years roughly 18 million 25 years so we just took a rough extrapolation of 20% longer to pay so 20% of 15 we put that on 18 you know the climate is very different now I'm worried I can speak to that Patrick put with inflation but also construction costs the committee after discussing all the information that we do the bond plan recommendations we set a ceiling at 18.5 that's a hard set all costs ultimately attract attached or attributed anyway we'll fall below that and we have right away out of the shoes you've got soft costs of roughly 10% in this economic world you're going to want to set it probably at 10% contingency so right away you've sucked back 20% out of what this is going to be so now you're looking at those are your real dollars of value you can start spending for something else 10% contingency you can really work with that and find that around a little bit but not recommended this year so there we go I'm going to turn it over to Maria now she's been working with me for a long time and go through some of what we're talking about and then I'll close it up with her next slide so as Jim said we have six types of plans that the committee is looking at this plan is the one that they came together with and are recommending this has started with Paxaco removing the original portion of the building and building back to make it a pre-pay through six facilities in Paxaco and then in Alma keeping the original high school moving the 7th and 8th grades to the next using the local service room as the wrestling room and building in larger subdivision this pool came up that you have you also have line items break out of cost on the second page that lists each item and what it costs these are just similar to the format that we saw before on the very back page you also have more breakdown on construction versus minor or a major renovation and then an estimate how the money adds the original high school building is being spent so I think this is similar to many of the other plans that you guys have looked at and I think post bond is pretty close to a couple of them it takes a few pieces from each one and it goes through it so you can go through your time item if you want the other major components of the plan would be the district office moves to where the shop building is now taking down the brick how the building looks over there one piece that we talked about before but it wasn't on some of the plans that we talked about was having a leak here between the original high school and the main building for security this plan is 18.5 million which is a 22% mill increase with those considering the portion that's on top that 22 mils includes the portion that's coming on one thing a little bit more aggressive which was the ag tech addition might be too aggressive but it previously was around 8,000 those three are currently occupying about 9,700 feet so we took it on up to be closer to that and we think something that's hopefully a plus here in Elma will be that ag tech addition rather than making it something that will be great and we're responding to you notice back here on our survey the tech and trade skills was number two reasons for supporting the bond none of the positioning is for sure now it did come up the possibility of sewer and gas might be underneath moving from the street into the anarchs so that might have moved over a little bit moving it over onto Ohio street I'm just kidding okay Missouri no it's being very respectful for that we are talking about some extra things actually on that street or for safety there's some security diamonds that do flash insistently there's solar on there's not a lot of money but we're recommending we're looking at that at Ohio adding some things to that just for security of the boundary the elementary up there as Marianne shared well was looked at as okay if replaced but rather than saying demo or anything like that right now we're really looking at that and some other needs so that's open we know that whatever we do we have to move it around inside 18-5 but there's discussions of potential meeting stories or some other ideas that have been bandied around if you don't have more maybe it will let me just go ahead and go back to the white sheet let's do that step bottom clean and melt and number four Maria's taking time to share this and she's worked hard getting all this prep prepared for today but I did want to emphasize on four if you see the committee review of bond options associated pricing tentatively means much pricing detail yet to be reviewed discussed and included in the final recommendation so let's jump down the next steps June 14th that's tonight and I didn't use your intended I think we have to be careful to go on and say this is absolutely going to happen those are discussions yet week of June 21 we're going to go to the polls we're going to go with our phone survey to register voters at least 150 3-5 minutes creating our poll now it will ask their support some of the major things we're talking about obviously the tax go elementary move obviously egg tech and then talking about what we're going to try to do in the high school for upgrades make sure that's an assurance to the public that it's not going to be knocked down or neglected and then we're going to test the 18.5 ceiling how do they feel about that what's their comfort level last June versus July review the poll results at this point we start to make adjustments week of July 12th we look forward to adding a contractor to the committee to continue to refine bond pricing ideas bringing in other points mid-July final recommendations I know that is a few timing right now but we want to take our time and do this right so it means some more meetings August 1st you have to finalize projects Maria let's share that with you there on the back line out then in blue then you're on the fast track down here your first deadline comes up August 1st with a final school project finalized on the mountain through the plan of finance there's a race because you file the state, publish the paper and blah blah blah we're just going to take that time to do recommend ten of them do recommend but we still have a lot of work and we want your input to you law and the educational leaders of the district and what happened tonight obviously this is news to you but get back Maria get back to us and you see your committee members I didn't recognize them I should have Duane, Herb, Melissa Frankie, Robin, Van Tracy each one has Tracy as a staff Jim sat in as board member at law but we do want your input and there are questions you want on the bond so districts have asked if it's a valuation of how satisfied you are with the district sometimes we do a test on that just a quick question any questions currently and I appreciate Kerwin's work on this I'm curious of why two attended the centers instead of one according to the survey staff and board you know we're on the same page with that and then parents weren't significantly supported so I'm curious as to how or why why were two instead of one I've told you before committees do not come up with good ideas that's a fact you all know what you left about but here's a crap idea of you go ahead I'm sorry what kind of the committee felt that in order to appeal to voters and to balance the investment they felt the two would be better I would also say they're trying to pass the bond just a minute and I've been saying and maybe I said this to you this may pass whatever it is and it's the bond that will pass but doesn't that mean it's the right bond for the long term for the health of our district or is it just the bond that will pass there's a difference in those things and then they're in the game to pass the bond I don't I don't think that's what you guys should be here for let me answer that there's a lot of reasons that are coming back one of the other reasons is we still want to try and attract able to kill people and the response there was a tax bill is much closer to Maple Hill than once in high school than was Alma and to get older they can drive a longer drive is not as long but to appeal to the Maple Hill younger children that was another reason for that placement there Jerome thank you for that and Jerome I agree with you that I don't want to just create a bond because we can go pass if it's not in line with what we think is educational investment unfortunately 20 years ago after several attempts to pass a bond they came up with a bond with the past a good example a good example you know it got us a new science but also an additional investment in all other communities that we're now trying to get away from so I do appreciate that I was just curious as to why it came to when it doesn't seem from the survey results that that was a high or a strong majority for two attendance centers so I guess I'm curious because it's contrary to what the survey would have said and the number one reason was and I didn't state it was to try and attract and appeal to keeping the far east end of the district putting something closer to that and I know I live there so I do appreciate that I did that for the district in a way it seems to be stretched out I won't forget my first interview I'm telling you who she was but she just came out of her shoots on this 111 all in Elmont and I heard it I won't repeat I can go through all the reasons they made a lot of sense but then as I come back to a committee and if you're only right we shouldn't do committees we should use good leaders I didn't know all these people but others did and they recommended them but yeah the number one reason was to try and make an appeal not turn their backs on the far eastern end of the community of the district and not turn their backs on the taxical people as well I didn't do a lot of taxical people large families two or three by NSU there they wanted to maintain the district as well so they were district people that spoke I heard the first one here I heard them there and I visited with I can remember I don't want to say who she is but in Maple Hill there's some interviews over there what was interesting is most of the Maple Hill people I talked to he had said yes we'd love to keep something here but we realized as we went to tax go we could at least that's closer so the support was there are we in it to win it? we always are we'll walk away if it's not winnable so we're not trying to set it up for us to win we're trying to set it up for you to get the best that you can and that paying from these people and yeah I hear you looks at the same data I guess I'm surprised a little bit yeah I think if you just follow the data here there's one big piece that's still missing that you don't have and that's your registered voters and we've got 150 to speak maybe you want to view and in fact you might get that call sometimes we just ask board members to pass on it so we can go on and find another uninformed person to jump in but the likelihood of a board member use that one or two years but we are getting up to that and we'll see what they have to say and that will speak a lot that we can really hear some things here yeah that's a good question Kelly that's a good question is the cost anything to do with the two versus one in a sense that what correct so you had an option that was the largest and was $17,000 so this name this name is that one which would renovate renovate that on the first hand thank you it's we've done 18 years of Maria are equal enough the option for the one that you guys reviewed that was all the cost of it so it was we would renovate and it would be 16 17 and almost 18 million to renovate and have a K-12 in Alma that was the option that the committee reviewed can you give me a quick about adding a couple of additions more than six additions seven and eight additions it also has the larger link so essentially you could technically do the same exact bond 18 and a half million and do it in all K-12 in Alma or do an 18 and a half million or a bond and have a split facility like what the committee recommended go ahead I'll call on you can I ask a question what was how were the questions asked so the committee obviously they were in the same room together with each other talking about what to do with the facilities and the barriers that you have where it came back that one facility was recommended that was individual wasn't it yes I guess what I'm getting at is feelings when you're in a committee and drone to your point maybe the best decisions or what needs to happen doesn't necessarily come out of a committee because of feelings I have a hard time telling somebody how I would ever feel about something but one on one I might feel a little bit different and it's anonymous here my question was wrapped around the 153 do you feel like that is a valuable representative sample when we just came out of an election that had 2000 round with the 2100 individuals come out and vote and we've got I guess part of me feels like the 153 people that responded here were the ones that were extremely passionate about this and it's the ones that are on the fence that we haven't even talked to or got any feedback from yet yet we're going to try and wrap this up and help us make a decision and I'm a little concerned about that okay well it is the parents so the parents out of that 2000 would probably be 40% maybe so you could reduce that down now you're talking roughly 33 to 40% statistically significance can start at 6% but at 30% of the sampling you can be very statistically significant and show correlations so I guess we want to get into the statistics side of it so we are at 33 we're talking 33 and 40% along parents who responded and yeah you're right they might have been the national ones they might have been the ones that just took the time to do it and then it might have been a busy it might have been a key to that then please on this kind of what we're trying to do then with the registered voters and we're sure not going to stew that sure that's just a rolling rolling call center and the call just rolled through and until you get a dialogue and then the person gets a call on the computer screen and works it through and I'd probably like some others here with this information being presented at the committee to show that the board the parents were close and then the staff was overwhelmingly in support of one center I was expecting maybe a different result out of the you know I I was an administrator for several years and I looked at this I looked at this bottom and it was a personal standpoint now I've talked to so many people and got the honors set many times and getting to know the area and walking through it so yeah I've got some real personal feelings on this too but as a consultant that's not my job to express my personal feelings for it but it is your job to express it to us that's what we hired you for I'm expressing the results Don do you have any feedback yeah just a second Don okay yeah it's kind of sad on our part if we're looking to just please people rather than if we're on the board I would think that we would be trying to do things that are financially very smart decisions and doing things and when we have results we're setting one attendance center why do we have to put two attendance centers up and I think even though if they're close to the same amount of money you're kind of kicking that can down the room so that you continue to have this issue come up every 20 years 25 years why don't we do something it's going to last I thought that's what we talked about at one time but we just kicked the can down the room because we don't want to upset up our friends we're presenting something we're not saying this is what you have to do but let's present a plan that really does something and can show it saves the district and there's no way that you can tell me that the two attendance centers are going to be cheaper than one just to me it just follows my mind that we're so worried about upsetting a friend and that's not what we're doing we're at district no matter how we look at it and everybody benefits on it but you've got east side you've got a west side it was almost to 177 that a lot of people forget about there may not be as many kids there but there are still kids that come here so they have to drive we just worry about too many things other than what we probably ought to well let me say that's a good discussion I think you as a board you are charged last time you did take I think you was recommended and you could re-hit it if you want to that's your charge there's no reason why you have to follow what these people are coming to but we have more patron communication getting ready to come for phone surveys so obviously that is going to be important there will be questions asked that help us understand there's just two and so my personal feelings are if that comes back again statistically advantageous to one attendance center it's a no-brainer in my personal opinion Cali go ahead to just kind of follow up that's kind of what I was going to say I think this is tentative this is based on committee we've got a significant amount of people to hear from yet and so I don't know that getting up in arms yet about one or two is really what we should do because I think we need to just wait and hear what the next recommendations are and you presented this to us I appreciate this data I appreciate that you compile it I appreciate the drawings and I think that's helpful more than that comes back and maybe at that point the committee says well and I don't think that I think to your point that it is hard to say things in a group when you're trying to appease people but I also think that it's a good representation of people too and so we need to not discount what they have to say and I think that they're testing their time to try and help us so I don't want to to downplay that they're doing their time to help as well so I appreciate that there is a absolutely I would just make a comment that when you ask the question and not to get too much into the details of what you'll ask but when you ask the question to patrons in the survey by where that one attendance center would be that's the extremely important piece to the public making sure they understand that what attendance center would be and all is very important but I appreciate the work that's been done you've done a lot of work you've done surveys you've done several meetings for these individuals personally I think one attendance center or two attendance centers puts us in a sustainable and I use that I say that because I look at other 2A schools our size and a majority of 2A schools in the state of Kansas operate out of two locations some operate out of one a few it gets less than 10 and a few again less than 15 operate out of three a majority of 2A schools operate out of two locations I see that as a sustainable method I also see one at a very sustainable you can have a new building either way if you're in the planning right now which is very sustainable or be there and it should be much more efficient a lot of efficiencies tonight from enterprise a lot of efficiencies there one of those that is the elementary especially one of these 4 million years working with each other your Alma high school has proven to be as it stands currently has proven to be sustainable for a while sorry not all of them okay so our instructions that we're going to test for one or two attendance centers we're going to be able to test for that okay that'll be good information thank you all thank you huge I'll add the schedule for the CM process so the RFQ I think there's five construction managers that are looking at it right now their proposals are due the 16th this month in order to get this to where they're hired by the July 12th board meeting we would need to send out a notification of the shortlist to which those are submitted and then on the 23rd then June 25th we're having a facilities tour which will help them get a better idea of the plans we'll follow back with some information on the project scope in estimates so that they have that information going forward and then they submit their costs to do the work on June 30th that goes to the state and they put together a sporting chart for that and then we'll have interviews on July 7th so that you could make a recommendation is there anything we have to do on the 5th? so we wouldn't have that a special board meeting essentially? well so we set this up on the 12th so that you wouldn't have to be a special board meeting if you a lot of times it's to do it by committee or you do the interviews as a special meeting if you just have like three board members involved and have a committee that makes the selection and administrators come back to it that way Maria a lot of the contractors are going to ask which option you're going to deal with so they know how to place it might be so but and it can change obviously depending on what the moves forward but we will typically ask that question right so the more information that we can give them we'll have to tell them a scope of work in the current estimated cost so that you're comparing the same thing if we have a bunch of different options somewhere in between they're not going to be able to compare the same things but we don't have time to go with that scope of work? it can adjust it kind of looks like one attendance center or two attendance centers at 18 and a half minutes and I hate to doubt quite that simple but it's going to depend on what the phone surveys come in as to which one it's going to be but so for management two locations is more expensive for us to manage than one location on site typically do you have the ability to give a couple of quotes or that's not appropriate to ask I would say that that's not really typical you would pick one and then negotiate afterwards to revise that to the revised scope well then they probably ought to price the two attendance centers because that's going to be more expensive and if we go down to one then it would make it cheaper anyways I'm just I'm not trying to make decisions for the board I'm just like well we know worst case scenario what it's going to cost and something happens and we change the committee changes the scope of the process that maybe we can cheapen that up is that enough guidance so so you would need a group of people to review the qualifications and then submit that this June 16th and I believe they're giving them all electronically so you can share them when do they have to be reviewed we need to notify them on June 23rd that they'll have a site tour two days later and when it's a short list you're talking three of the three of the people that bring these offers away so how do we choose that you want to send out a email to see what board members would be interested in doing it and you said three board members you said well it's your rules if you have too many say that so I would send out an email to the board or if you want to do it right now those three would be interested in possibly Don do you know what we're doing right now yes I do okay so three board members then to choose a possible CRM is that right? see what? C-M-A-R okay who all would like to be on that before I commit do you want to know would we need to be in person to shortlist them or are we doing it individually how are we doing this I would say you ought to get together we have a worksheet to score them that we have to sell a file that I have shared with you I have scored them individually okay Kelly Dawn are you arrested I don't think there's a question around that's the only reason why I'm saying it he said no is it time to come in are you viewing 5.30 to 6.00 not in person no do you review them on your own I can do that one two three Kelly, Jim and Jerome okay and then you'll figure out the administration piece for you or however that works yep so then that next piece would then just be looking at who would be doing the interviews and getting who wanted to get that out that July 7th yep and it would be nice if that could be listed with the the shortlist the time frame if it is going to be July 7th that's where I started with okay Kelly can you remind me of the 5.30 DHS McCallum Gordon Hutton, Universal Lowe, Kimmel Jay Dunn is that the training training training what's the turnaround time it says it's the qualification they're doing like 2 p.m. what's the turnaround time we need to we need to send out the shortlist by June 23rd so we'll have the time to review those and then get together thank you all for committing to that appreciate it and I'm going to move on if that's okay with everyone else appreciate it property and casualty insurance renewal Tom, you're on right I'm on just a second here thank you okay, thank you just be one second Kansas City we work in conjunction with Kansas Association of School Awards to provide the insurance Kansas Education Risk Management Pool to members of KASP for their insurance needs we started this partnership we started the partnership and you cut out still nothing can you hear gone can you hear gone either or I just said no those may be I hear no solution or figure out whether it's I can talk about that I was I was able to hear it can you hear me now yep yes you can okay perfect sorry We started the partnership with this insurance pool in 2020 when our market right specialty left the state of Kansas and decided to go and insure schools anymore. We had had a partnership with them for about nine years. We wanted to be the pool. Keep going, it's an issue. Can you hear me better? No, it's the issue with our going through our TV, so we're okay, roll. There is a pretty significant premium increase year over year. Last year in the pool we paid just under 75,000. This year the total amount is 96,000, which is a 30% increase. Now, as face value, obviously that's a heavy, heavy increase, but very easily explainable in the standpoint that we had been talking with Mr. Starns for the last couple years about the property valuation due to the fact that it appeared that our properties were undervalued in terms of the cost we were insuring them for. So part of the services of the pool is that they did a property value for every new number of last year, property valuation by third party. That third party came in and increased our insurance values for the buildings by 36%, almost 37%. We happened to have an internal valuation group within SIVIS that I ran these numbers by to make sure everything looked good. They confirmed that the numbers looked correct. So our values went up by 36% on the property, which drives most of our premium. But the premium increase was just 30%. We didn't even get really, that is what it's driving. The increase was just getting our values to the proper spot from the insurance standpoint so that if we, God forbid, did have a catastrophic loss, we would have enough insurance dollars to rebuild any of the buildings that are in the district. That coupled with an increase in the cyber reliability is what's really driving the cost. Every district in the state of Kansas this year is seeing rate increases. Pretty much every district across the country is seeing rate increases. Property insurance has been very problematic for the insurance carriers for the last three or four years. And due to the fact that insurance really is ultimate law of large numbers, even though we're not having losses per se at the Buncie, we are sharing in the increases that everybody's getting across the country. That is really, you know, probably 95% of our increases due to the increase in property values. And then we just saw some of those increases in just the property rate, and mainly in the cyber liability. So I would be happy to answer any questions that need to be answered on that. Well, I guess right out of the gate, I guess I question the property value limit of 41 million. We just got out of a bond discussion where we can build back new for, I guess it's not completely new, is it a complete catastrophic failure would be $20 million. I mean, we could build back what we need for 20 million versus 41. But that's part of our large increase. No, Justin, I'm not seeing 41. I mean, our property values went from 30 million to 41 million. Why? They went from about 20 million to 41 million dollars. 29.5 in 2020 to about 38 or 39 though, maybe a little over 39. What's this 41? But Justin, on the bond that you're comparing that to, that wasn't all. I agree. As I spit it out, that started to make sense. But valuing our district at 41 million still doesn't make sense to me. I have it at about 30. The building values for 2021 are 34790. So just under 35 million for the buildings and an additional 3.7 million for contents. So that averages out to be, on the high school, about 174 square foot, which when we ran by our internal people that do this as well, they said that was a reasonable amount. Some of it's just that we would never rebuild back. The way we are, where our footprint is now, we would rebuild back the way that would be with insurance proceeds. We're insuring probably way too much blue sky. I would say our risk is less because we're spread out. That 39 million is spread out so far across the district. It's one of our positives right now that that is spread out across the district. I question if the insurance company is going to force us to go into those valuations, or if we can save some money because we choose to take on a little more of that personal risk in-house knowing that we're not insuring what you say we should be insuring, but knowing we're taking on the rest of that risk in order to cheapen up our premiums every year. We could definitely potentially look at that. The issue would be if the values of the potential issue would be if the values are not agreed upon from the carrier in the district, they could take apart our blanket, meaning right now we're blanket across the entire value. So we have, you know, more than enough insurance to rebuild one building to not be damaged now. If we decided to go that route, which I'm not even sure that they would do from a carrier standpoint, we can definitely ask, they may strip us of the blanket and we would have just the values at that location. So that can sometimes, depending on how they decide to write the policy, there can potentially be penalties that coincide with that. If you're not considered insured to value, however, if you're having that those values aren't right, it's something we can check into, but I'm not sure with the way this pool is set up that it's going to be something we're going to be able to do, certainly ask. And then also the other question that we talked about is raising the deductible and answer that if you would please. Yeah, because of how we are set up, so the district has a $5,000 deductible and we're both wind and hail here for all other perils that aren't wind and hail. The pool then has a layer before the insurance carriers come in of an additional $350,000 So what we have found, pushing the insurance carriers further away from the first dollar planes is that movement of the deductibles does not cause much savings in terms of premium dollars. So if we went up to $10,000 or $25,000, which would be the next two stops in terms of where deductibles move, we're probably seeing hundreds of dollars in savings, not thousands. So it just doesn't make financial sense to necessarily take on the risk of higher deductibles. And then the other piece with the closing of Paxco Middle School without students next year, would we have to carry as much? Well, that's a good question. And to turn, it depends on what you want to do with that building. You know, obviously there'd be liability coverage for that. You don't have to necessarily insure it. We would recommend, because if something happened to it, you probably wouldn't. I mean, you do still own it, so you would get the value of that if something happened to it. But, you know, you could look into, you know, I know Brad and we talked about that in terms of you definitely don't want it to be vacant. So if you decide to insure it, you need to, you know, make sure that people are checking in on it and going in and out of it on a regular basis so that it's not considered vacant. Right. But, you know, most of the time we see school districts will continue to insure that until they either sell it or get rid of it however they're, you know, they're down. We don't typically see school districts just say, all right, we're out of that building, we're not going to insure it at all. So under these current amounts, that's just liability only? No, we have full replacement costs on that building as well. But because there's an insurable interest in the property standpoint, we would normally see that property coverage continue. That probably wouldn't bring it down very much even if we did go liability. How much has this increased since the previous year? Twenty-two. Twenty-two. No, I mean, over the previous period. It's not, like, just last year or the year before. How much did it increase from that year to the, I don't know. How did you not have that number for the year prior to this? I might have not. I'm just curious how much of an example you were bringing about. But if we get a bond to pass, that's going to cut them, right? I mean, at least a number of locations and the age of some of those locations. I personally don't believe that the district ought to spend the money on insuring the amount of dollars that they're asking us to insure. That's my personal reasons. I feel like if we are willing to take on that risk as a district, we ought to be allowed to take on that risk and lower our premiums because we're asking them to insure less dollars. If it broke us out of a blanket and we had to place values on Hill Hill, Paxco, and Alma, I guess to me, so be it. Let's place values on those because, again, if one of those buildings completely is obliviated, we're not going to take the same approach as what we have today. We would take those dollars and spend them probably in a more efficient manner. But I'll go with whatever the board wants to go with. I'm just simply stating the insurance companies forcing us to take on more risk or more value so that they have the risk in their pockets but they're going to take our premiums to do so. I don't believe we need to do that. I understand where you're coming from with this being an insurance pool. I'm not sure we're going to have that option, but like I said, I will check and see if you can report back. The risk could be that you lose the length of policy and then you end up paying penalties because you're not in the budget. Probably wouldn't be a bad idea to look outside of a pool. If somebody is going to give you a 30% price increase, why have we not been it out someplace else? Pool or no pool? Why are we not looking elsewhere for somebody to give us an idea of what the actual market is? Right now we're paying for other people's increases across the entire United States that are part of this pool because we haven't had any losses. This pool is just for Kansas school districts. The insurance market in general is being spread out no matter the losses are being spread out amongst people across the country. No matter what carrier you're with. We currently have about 90 members in the school. We know we're price competitive with the market in terms of rates. I understand the frustration on the valuations that you don't agree with. We have two different certified property appraisals. Say for what your building footprint is right now, these values that the carrier, that the property appraisal took us to this year are appropriate. Any stretch of the imagination, but we do have another one double check just to make sure that these values are correct. But it's in the insurance company's best interest to increase our values so that we pay more in premiums. They are the people that ask the appraisers, I'm going to take a look. You can look at it that way, but I would also argue that insurance carriers, if you look back, it's what happens at some of our major appmasters that have happened. So you look at Joplin, you look at Greensboro, you look at Chapman, it wasn't that far from there. There was claims that have occurred where there hasn't been enough insurance dollars to rebuild the buildings. That happened to each of those. And the carriers do have a desire, whether you believe it or not, to, if there's something happening, that they have the dollars to give back to the entities so that they can rebuild the buildings. None of those claims went very well from the insurance carriers standpoint, from a PR perspective. I don't work for the insurance carriers, but they had to answer those questions as to why there was not enough insurance there. So they do have, and this goes for all carriers that we work with, the issue with Kansas right now is that the market for school districts is very, very slim. We have the pool, who we actually entered into last year as part of the pool was a two-year commitment from all the members of the pool. So we're in that second year now. And the second option is B&C, who bid out against us on the pool last year and the pool was more price competitive than B&C. B&C is taking great increases just like the pool is doing. Now, most of our increased issuer just happens to be from the valuation. So, unfortunately, that's where we're at at this point, but we are in the second year of a two-year commitment. So there really wasn't an option to go and look at anything else for this year. But happy that we did it out next year if that's what the board wants to do. Well, I appreciate this information. And it's not, I think, I'm sorry, Tom, is that right? I think he alluded to that, that its price increases are across several entities. I know that in higher ed, similar conversations, prices have skyrocketed this year for property insurance. And we're looking at different options and things like that. So I'm just saying, don't think that this is just us. It's not saying it's okay. I'm not saying it's just us. I'm just saying we ought to have more control over valuations. It's our property, not theirs. But do you... I mean, it includes the policy, it includes more than just property. It includes cyber liability insurance as well, as part of that. Are there limits on cyber liability? Can you speak to cyber liability for me? Yeah, in terms of what's covered. Yeah. Yes, the cyber liability started with, you know, the quintessential cyber liability coverage would have been, you know, the credit monitoring and things of that nature. And that's how that's kind of started. We've kind of evolved. We're seeing most of the claims. And out of our 40 districts, we've probably had 18 that have been hit with a cyber claim over the past 18 months to two years. So we're seeing a high prevalence. On that is the ransomware. So the ransom attacks that we hear about in the news every day. The social engineering or deception fraud where the hackers are, you know, kind of duping us out of money. And we've had that happen at a number of school districts as well. We had a school district claim in where the W-2s of all of the employees got released during tax season. So those are the type of things that the cyber liability has covered. Is there a limit on that? There's a $2 million limit on that for our current policy. Okay. Thanks. Is there what, what kind of regulatory standards we have to adhere to just that we have all our buildings insured? Is there a limit on this? Does the regulation speak to that? I couldn't hear you very well. I'm sorry. In terms of like a regulatory aspect, like are we required by Kansas law to have a de minimis amount or percentage of appraisal or something for each and for any of our buildings? Well, not necessarily by, not that I know of by the state, usually the insurance carriers are helping to set those, they don't set the limits, but they have verges within the policy that they require you to be insured to a certain value, a percentage of what the value is. So the property appraisals have become a pretty standard item for insurance carriers to be requiring of their insured to get third party property appraisals, at least in the municipal space. Were these property appraisals done recently like in the last four months? Probably in the last, I couldn't tell you if it was in the last four months within the last renewal, so since last July. I think they were done in the fall. I know we still have the tower of the stenone here, do we need to have that insured if we don't own it anymore? I hope not. If you don't own it, we can definitely take it off. No, I don't. And I agree with your two-year term, I knew that last year when we went into this, it just feels, it feels, I guess it's an interesting observation that they brought us in with a slight decrease or break even last year and bam, hey, we've got you, you have to sign up another year because you're two-year contract and we're gonna up you 30%. Feels like maybe that's not the appropriate response from our insurance carriers and I hope that the board next year does take a different look at what we're doing because I don't like it. You offer more than two-year term contract? It's not a contract, obviously. They lock you in and then they're allowed to price-gouge you as far as they want to and force you to renew is the way this board acts, not a contract. Just another question. There's an initial two-year commitment to the pool and then you are free to speed year to year after that. Speed? We had a presul done in Mexico and we probably didn't compare to their approach. Yeah, I don't know because we don't have access to the appraisals. We're talking about replacement of cost value versus market value. Yes, you have access to the appraisals. Okay. We're replacing the cost value. Any other questions on insurance? So if not, it isn't actually possible. If we take that tower onto there there's no sense of paying for it. We'll definitely get the tower off of there. Can he... I guess when does it happen to me in that time in terms of for the purposes of... Can you say the next... Well, he can get into... separating and taking it off. I'm just, that's all. Yeah, sure. When does it have to be... Tom, when does it have to be... active on the latest... can it be at the July meeting? As far as the board passing it? Correct. That's fine. The only reason we asked is because there was some communication about it's possible that we could to readjust our evaluations or it may not be possible and I don't know is that we're ready to commit. If we do have the ability to change evaluations we would like to know what that process is. If not, then we're stuck with where we're at. I will ask the questions first thing in the morning in the report pack. Okay, so then... Move the table list to the July meeting. It's been moved and seconded. All those in opposed, please say aye. Motion carried. This is tabled till next meeting. Thank you, Tom. Appreciate all your information. Thank you. Bye. Okay, moving on then to the 2020 Hazard Mitigation Plan adoption. The Bunsen County Emergency Management asked us to adopt this mitigation plan plan allows them to access federal funds so we can save funds as well so recommend that we approve it. Okay. I'm Lou, is there a second? Second. Callie, seconded. All those opposed, please say aye. Motion carried. Information then about the crosswalks. Just that Jan had had the SRO Leo look at the crosswalk, didn't see any issues and didn't see the problem. So did talk to the city and they made reference, they being Jim Colligan about then doing some things in regards to the other street here with the flashing solar type of things and those kind of things. Good. Thank you. Any other communication around that? All right. The USD 329 Mission Statement, Vision Statement. As a part of our multi-tiered systems to support the NTSS, we were charged to have the staff and administration develop a mission, a vision statement and then a vision statement and those are listed as in your packets. Vision, USD 329, small district, big opportunities to learn and lead. Hashtag one will bungee. The mission statement of how to do that is that the school district is to academically prepare all students with a foundation of social, emotional and mental health wellness while also becoming responsible, self-recognized learners and inspired leaders. Any communication around that? That's great. Thank you, Fred. I love it. Good. All right. I've been for approval. Kelly. Is there a second? One second. And Kelly. All those opposed, please say aye. Motion period. KASB policy updates and handbooks. The information again is in your packet about the specific changes and some policies and that would be at the July meeting for approval and just wanted to give you an opportunity to look those over as well as Cheryl's provided the principles of updating their handbooks and everyone should have a copy of the handbooks to look at. Okay. Another communication around that? Oh, I'm sorry. Yeah, I was supposed to be informational. I thought it said it was supposed to be approved at July meeting. Yeah. So we probably ought to table it then until next meeting since it's listed as an action item. Yeah, I'm sorry. Okay, I so moved to table the policy updates and handbooks till our July meeting. Second. We're moving seconded. All those opposed, please say aye. Motion carried. All right. Moving on to personnel. Negotiation, right? Yeah. Okay. Seven minutes. Okay. I move we go into an executive session to discuss the latest proposal for increasing the base pay rate from teachers pursuant to the exception for employer and employee negotiations under coma. And the open meeting will resume in the board meeting at 8.15. Is there a second there? Jerome's seconded. All those opposed, please say aye. Motion carried. We'll have to stay here because Dawn's on Zoom. Okay. I move we go into executive session to discuss an individual employee's performance pursuant to non-elected personnel exception under coma. And the opening meeting will resume in the board room at 8.30. 8.30. Is there a second? Is there a second included? Yes. I would like to. I'm sorry. I'm sorry. Yes. Okay. Is there a second? Second. It's been moved and seconded. All those opposed, please say aye. Motion carried. Thank you. Thank you. Thank you. Okay. Moving on then to employment. I move we approve the employment list as submitted, which goes... I don't know if your last name is Sylvie. Sylvie. Sylvie. Sylvie. Next. OK. We move to the supporting, and then the other staff will submit and then, Lance Fuller as junior high assistant football coach. Mitchell Wurzberger as a high school football assistant coach. Jordan Dunn as high school head cheer coach and Maryam Barton as high school assistant cheer coach. Then I also move to accept the except the Resignations and Retirement, one of Emily Henderson, the Grant School Mental Health Liaison, Jaren Weisar as the High School Head Baseball Coach, Keely Redick as the High School Facts and Cheer Coach, David Amir as the High School Baseball Coach, Cody Gilmore as High School Football Coach, classified seventh bus driver, Terry Padilla as the High School Cook, or elementary cook, sorry. Also transfer of duties, Jessica Emtern from the Junior High Secretary to the High School Assistant Athletic Secretary, Jaren Weisar to seven through 12 Athletic Director, Cheryl Lewis from High School Cheer Sponsor to Junior High Cheer Sponsor, and David Amir of Two Hours of Spanish and transferred to School of Mental Health Liaison. Is there a second? Hi, seconds. Kelly, seconds. All those opposed, please say aye. Motion carried. Superintendent Ford. Just included in your packet as the COVID end of the year data spreadsheet. Now we had students that were quarantined, were Twittered in one, staff 41, positive cases of COVID, students 17 and staff eight. And again, great job by all of our people and working with the Health Department to make sure that those numbers were contained. The Kansas State Assessment data is being reviewed and it does look very well. So to this point, we had one class that had 91%. Levels three and four are basically B and A on the State Assessments. And we had one students for a perfect test score. Board members reminded turning the mileage reimbursements for the policy BBBE. Just FYI, Maple Hill is making or having water park discussion about the possibility of looking into grant money to approach both the city and the school since we're on the ground about putting a water splash park on the property south of Maple Hill Elementary. More information will be coming about that. The grant, just FYI, for the mental health piece that includes in our vision and mission statements, our student, the year before we had 63 students and this past year we had 122 students seen by our mental health team and 41 of those students went on and received therapeutic help from Crossroads. So we're seeing a huge increase. So if you think of those 122, that's basically a quarter of our student population which is good in the sense that students have issues and we're able to help them with those. And the more they find people are gonna help them, the more we're gonna see more coming. So thank you for your support and willingness to allow us to do that. Board elections, just FYI, Justin's position was left open, KSB legal explained what would happen and been in contact with Abby Amick about that as far as the election officer and how that would work. And then it would be a write-in as long as they were in the district and it was legible and those kind of things. And if that didn't happen, then the board could have six and appoint another one if they chose to. And we'd recommend that if that happens that we would choose someone so that we would have the ability to have four versus a three-to-three tie on scenarios. And then 20 re-found and then three, including Jerome, are ready for his position. That's all I have, sir. Thank you. Kelly? I have a long question. So I'm in for a minute. Are teaching positions still in for fall now? We do. Yeah. Last track. Yeah, I know. So did we. After the last several months. I did. Oh. I only had a couple. Jim? Best transportation software we're looking into. Is there a timeline for when you might be able to? Now, Michelle, you're in our new, it was just hired, has been in training with Roberta. Roberta is going officially down July 1st, right, Cheryl? June 30th. Oh, June 30th. Okay, I'm sorry. But anyway, I've given her a charge that after she gets going to, hey, this is what I'm gonna look at. See what, see what can be. Don, do you have anything? Hey, all in. I wanted to give everybody an update on the Wabunsi High School shooting team. So we ended up with 11 kids and out of a league of eight, we finished fourth in that league and we actually had one shooter, Hunter McCola, who actually placed in the top three of over 80 kids. Our state is this weekend at Sedgwick, Kansas. So we're taking eight kids down the state and we're really excited for it. It's been a blast. I was the coach and actually I had more fun than the kids did by stretch. So anyway, thank you for approving that because it's been a great addition to our school. Awesome, that's it. Is there a motion to adjourn? I move to adjourn. Kelly? Second. Jerome, second. All those opposed, please say aye. Meeting adjourned, thank you all. Bye, Don.