 So, we can get started. And has everybody had a chance to look at minutes? Yes. Okay. Are there any changes or additions you want to add to them? Quick corrections. Yes, quick. So, in the new business, number six, A1, the estimate was $10 per file. He normally charges $20 per file, but for us, it was only going to charge $10 per file. Okay. So, I wanted to make that clear. So, the estimate was only going to charge $10 per file. Script of $20. Yes. And then it would take him two weeks, not three to four weeks. That's it. Two weeks? Yes. It wouldn't take three to four weeks. It would take him two weeks. Okay. We can take it. Anybody else notes anything? I move we accept the minutes as corrected. Second. All in favor? Aye. Aye. I think we can end this. Yes. Who's serving as secretary? It's him. Yes, he is. Okay. Sorry. That was good. That was good. Well, it's wonderful. Thank you for that. So, Cindy, as you're going through and reviewing your items, if you wanted to look at the recording, that helps. That's awesome. Great. Thank you. And the key item was... I was 6-1. Yes. 6-1. Yes. 6-1. 6-A-1. And I'll take care of those adjustments. Or break them down. Sure. So, you don't need to touch them. Did I just mention anything? Just say they're correct. Just say correct. Just say correct. It's a new person here. I was wondering if we can do an introduction. Yes. That would be good. I can go first. Okay. I'm Kristen. I am the new supervisor over a few different areas of recreation. I'm a recreation and housefalls at Maramite, New York, and job duties. I've been sending it. Really looking forward to meeting all of you guys and being more involved with Brittany and what she's doing here and all the exciting things that Counter Aside does and offers our community. I also oversee our large community special arts general leisure programming and our therapeutic recreation. So, what is your whole title? Supervisor of General Programs. General Programs. I'm a recreation supervisor. Bitter. Bitter. Bitter. Bitter. Bitter. Bitter. Superwoman. Welcome. Thank you. You're welcome. I'm Kiran Reed. I'm Ann Thompson. I'm Chris. I'm Aurea McCoy. She's well. I'm Cindy Martin. I'm Lisa. Okay. Well, welcome. All right. And the next item on here is the book. I don't think we have a public today, so let me, I do have a question with all the new job titles and everything. Is there a possible way that we can get an update for updates there? Yeah, that's enough. Yeah, that's enough. Yeah. Yeah. Nice chart. I did glance. I had to ask that last meeting. Yeah. We did. Yeah, do listen. So, what a great segue. Yeah. Let's go to the clip pad. It's over there. Ann, I included for you, recreation has been undergoing a subtle reorganization. I think eight years ago we did a rip the band aid off reorganization, and a year later we rip the band aid off and reorganize the reorganization, which was really painful. And so, when Jeff accepted a new position as the director of recreation and culture, and Ben took his position or a new position, we started a subtle reorganization. So, there used to be, from this big order chart with all the colors, when you went to the assistant city manager of external services, that's a relatively new position. And it used to be Karen Roney who had all these departments underneath her. And she was a very capable woman. And when she retired, they replaced that with two individuals. And one of those individuals was Jeff Friesener. And he does the recreation and culture, which is recreation, golf, library, museum. His counterpart does the human services side. And that is Christina Jekko. And she does senior services, housing, youth services, and house services. Taking care of the human side. And then the other side is that once your needs are met, this is all the other things that one can do. When Jeff moved up, he kept some things that he traditionally did. And so, the position for recreation became a superintendent of recreation and golf. And that's the position that Ben Weider now fills. So, he's in charge of golf services and is in charge of three state areas of recreation. One of them is the Longmont Recreation Center, which is the area supervisor's course of crone. He oversees not only operations of the Longmont Recreation Center, but has a specialty in fitness and athletics and field maintenance. So, that's the area that he oversees. The other side is recreation with aquatic and ice. And that group oversees the pool operations and the ice building operations in the winter. And then for the Memorial Building area, Ben kind of followed Jeff's lead. And he kept a little bit of what he did before and kind of handed off the rest. And so, that's where my change came in, where I am now doing the area supervising with the specialty in business operations and marketing. And Ben is keeping the facility piece of the Memorial Building and he's keeping and these continuing direct supervision of the program supervisor, which is Kristen. And as Kristen said, she oversees three different areas. The Cali and House of Brittany and one, and then three other staff members. And we are interviewing next in the next two weeks. Wow, for that position. So, you still do all the marketing? Yes, I mean, while the marketing is still, still the breakfast and with the business operations within recreation at large. I have my old name there. I just officially started changing my name in the city last week. And so, I signed my name as a row, like 12 to 15 times yesterday. And I kept putting a D and then I made an R. I am so not sure. You're still confused. I am so confused. I'm like, that's not, okay, that is what it is. This is what it is when I send it out. So, that's good. It's row, R-A-U. That's easy. That's nice. It is. It is. It's wow. With an R. My husband is less enthusiastic about that one. That's not how I explain her name. Like, okay, well, you didn't provide me any other option. That's nice. Thank you for that. It was hard to do the board and chart for recreation. This is very one-dimensional. And our report structure is very much not one-dimensional. And these people aren't necessarily... Doesn't really line up like this. No. It doesn't. But... Oh, yeah. Yes. Thank you. I appreciate that. You're welcome. Sherry, now with us. So, I have a curious question. So, you follow some of the opposite of the second range. Recreation, golf, library, museum, Callaghan house is under recreation. And so, you will see that. Okay. So, because it falls under recreation, it's better on that next chart. So, we're not on a colorful chart. No. Why are we in the... That's the high guide of things. Okay. And that was provided not by me. That was... Yeah, this is the city manager's office. So, is there any more discussion from the packet? There's still some other agents we can go through. So, is that to complain? Is that food from items you just have? Yeah, I don't know why. Is that... I know. I don't know if you're sure. I think the rest of it will wait. Okay. All right. We'll just grab it. This work is getting out of order. I think it's in the work order. It's pretty good. Okay. So, we can move on to old business now. So, we'll start with the status of the SHF grant. It's happening. It's happening. It's going on. It's been great. They finished the concrete last Friday. So, it's interesting to see. It was a little nerve racking taking out the big chunks and whatnot. But I think they did a great job. I think you can hardly tell in a lot of places. So, that is complete as far as I understand. Window plexiglass has been removed and they did take some of the windows out for restoration. And the plan is to put store windows over those instead. So, it would be a clear covering instead of the plexiglass, which yellows over time. So, it would be a great option for protection and keeping it clear and being able to really enjoy those details. Clear and pretty. Clear and pretty. Yeah, exactly. Wow, you can really see the garden. Yeah. No, it's really nice to see in and out. And as you can see, you know, we've got some, the wood covered windows that are under restoration waiting to come back. And I'm not sure exactly what the timeline is on those, but they'll be done by September. Those like they were covered for paint? Yes. Painters started yesterday. So, yeah, they did all of the taping and trimming and all of that. And actually, some folks were here a few weeks ago to removing lead paint and scraping and whatnot. So, yeah, painting started yesterday afternoon. So, yeah, those three big projects are on track. And then Ben met with the contractor to get a quote for the repair of this section over here and a couple other punch lists also installing and repairing the wall for the hanging project upstairs. We're going to have them take care of that or at least we're respecting, we're requesting everything for that. And I don't know if we've gotten that, I don't know where we're at getting the answer back, but it has been met with the contractor and they're preparing that. We don't see that. Okay, well that's good information. The next is Art Walk and I can talk to that. It's rolling along really good. We've got the artists all set up. The music is looking good. We're getting an exact count on the number of pieces right now. Let us know if you need to do so or not. Well, we've got to be a small of tabletop because we've got an artist in there with three big missiles. But yeah, you need a tabletop in there. But if you want a flurry soap for upstairs, so those we have to order, the rim, that's what I'm asking for. So, kind of flurry soap, just one. They have a big footprint. And they're opened up and so it would take away something from the artist. That's why, but we could do a tabletop in there. That doesn't take as much of a flurry. But upstairs you can have flurry soap in there. See, I was going to order those nice outfits. So right now we have six, but if you want one, you can order... I think we would if we have a table upstairs and you could just tabletop up there too. You sure? Okay. Okay, then we can use a tabletop down here. They're just kind of, the tabletop ones are not huge. They don't have a big hole, something about like this. If that works for you. I think there's one tabletop that's a big group of people. Yeah, there's a couple there. They're all different sizes, but I think there's one really. We'll find it. I'm sure we'll get one. Okay. We have to rent or acquire some flurries anyway. So, you know, I'll start depending on cost and stuff. I'll make it work. I'll go purchasing anything. Okay. Okay, any questions on our walk? We do need to arrange... Oh, I'm glad you mentioned that. I'm speaking of that at home and I know I just forgot it. So, yeah, we usually split it up a little because it is a long day. So, for the first shift, usually if you have artists coming and you... Well, because you work here, so... And you have the band coming. I don't disobey under an ensemble. An ensemble? An ensemble is a bit of a jazz band thing. I mean, I... Yeah. Music. So, musicians. So, for instance, I want to come to the first shift. And so, we need one more person on the first shift. Can you volunteer? I'll do it. Okay. First shift. Oh, yeah, yeah. I'll take a lot of time to do it. Okay. So, us three are first shift. One in the hour is for the first shift. First shift is three to six. Okay. Because then you need to really... Three if you want, but... Three is official to six. I'll be here, right? Well, I'll be here earlier. Yeah, I'll be here for the whole... Yeah. You're going to be here. So, yeah, I'll be here, at least by two or... And the second shift. And the last is going to be in that first shift. I'll be here. I'll be here. And then Brittany will be here. And then the second shift is six to... Approximately 8.30. I mean, it's... You have to include the tear down. So, six to eight is the actual art walk. But then, yeah, tear down and help the artist a little bit. So, yeah, I think it's a faster tear down than set up. Yeah. So, we get for sure for set up. But, you know, they're ready to go home too. Right. But there's a little element between... Yeah, you don't just meet. You've got to... So, between the first and the second shifts, there's a little element of the lap. I remember it was about 16 minutes. Yeah. Yeah. Just come over. So, you can come about 5.30. Because then that would be 2.5.30 to 8.30. And it's really not going to take that long. It's the same... It's the same length of time from each shift, like 3 to 6, 5.30 to 8.30. But it won't even be here until 8.30. Yeah. That was fun. So, one thing to remember it for the people working too is one of our responsibilities is to kind of watch people. We don't want... They're all coming from our walk. They've got food and drinks. We don't want that coming in the house. So, you know, we kind of have to catch them at the doorway. And it's... Yeah, they're sneaky. I mean, some of them get biased. So, you've got to be careful. If you happen to see somebody made it into the house... So, we might want to be a trash can. Yeah. So, we don't have to... Sure. We could sign too. So, we don't have to tell someone... I mean, we can tell people, but there'd be less of that to do. Yeah. Yeah. Signage is always good. And they could go to the garden and finish there. Yeah. We're going to have chairs here. Yeah. By tables. I have a lot. So, I started with the musicians and they wanted to know if it's that, you know, I'm not funny. So, we're going to have to take a break because they're a specific spot and you want us to take a break. So, sit down here. I would say... The busiest time is, of course, the first two hours. I mean, that's when everybody comes. And then it slows... I think there's a little slack period. We could... You know, if they don't mind playing until... Oh, the dinner hour. Yeah. So, maybe... Let's see. We started at 4, 5, 6, 30. Maybe they could take... Maybe 6, 30. Maybe 15, 20 minutes. 15, 20 minutes. But I would say, No, you have to play full time. You can't leave. You can't leave. And he's like, At a certain point, you have to take a break. Yeah, after a break. Yeah. But I would say roughly 6, 30. Okay. Okay. So, this is the second shift of the movie, Karen. It's great. And Cindy... It came. It came. I don't teach her to miss the meeting. She won't mind. She's good. I'll come for those. Thank you. Okay. Okay. Okay. Okay. Okay. So, moving on. Actually, I'm sorry. And do you think... And I believe that Betsy can be here in a way to find out about Jacqueline. But does that give us enough people for setup? Would she be here all through the early? Yeah. And I'll probably try to get there a little earlier too because we have to haul a few tables out. Yeah. Because I go to the chairs. Yeah. But that will be... Okay. Did you talk to Jacqueline just to ask her how many tables she remembers having on? But she didn't really set up. I think about five or six tables is what we have. Yeah. We've got plenty of tables and chairs around. Yeah. Yeah. We've got plenty of tables and chairs around. Yeah. Yeah. So we can kind of do whatever we want to do. But I think they're up on those sleeping porch and they're in the auto house. So there's going to be a little bit of moving and hauling, which I'm happy to take the lead on. And, you know, I can haul stuff around and then be on some chairs or anything like that. And is there any way we can get some help from the city with that? We are listening? Yeah. Yeah. We don't have to all set it up on that day. So after the meetings are done and on Wednesdays, we can do some pre-setup on Wednesdays. We can do some pre-setup on Thursdays. I mean, at least we have the tables downstairs. I can probably do that on Thursday. Yeah. So they're already downstairs and then we can sit home outside. Yeah. Will that work? Yeah. We don't have a set meeting in the morning, so if anybody's available in the afternoon, we can come over after. That's cool. Okay. If you know some extra things, I'm just going to help. Okay. And you're going to be holding out chairs and things like that. Anything in advance? Okay. A lot of movement. Okay. Okay. I can move. So actually, I'm not afraid of carrying things downstairs. I'll try not to be putting you down. Yeah. And then they'll just be properly set up. Yeah. So that'll be okay. Okay. Figuring out how to set up those tripods, as I was trying to do those stands. I mean, they should be easy. Anyway. Okay. Any more on our walk? Okay. Let's move along to the new story. Let's move along to news releases for the grant project. Okay. We'll be giving people two handouts, right? Yeah. The information about the house. If we have enough. Some of them come in as groups. We can have them available. Yeah. I was going to say, it's still an opportunity. One doesn't get in our hands. Yeah. And we'll put out the donations box. Right. I actually want to shake the front door and help do that. And then ask people to sign up. If they would want to sign up for me on the email list. Yes, I was asking her. It's just the volume of people is so much greater than us. Absolutely. And if we miss them, we'll try our best. But. We're going to have up to the front door to do clicking. I wouldn't like to. That's it. Did that at the open house? Do we want. Or. She wouldn't mind doing anything that we need help. But. That's kind of the easiest. At least. I guess knowledge requiring. You know, find it. So. So. She wouldn't mind doing that. That'd be really helpful. It makes every all the board members available. And one other difference from other years. That we're doing is the other obviously for fire has doors are a lot. We don't. But we're not letting people in through the cycle. They're going to come into the front door. And we're going to do some signage there to that directs them into the front. Because it's just too hard having to come in two doors. We've done in the past. It's too confusing. Very confusing. And that's when we get problems with food coming in. Because you're watching the front and they come in the side. And so yeah, we're just. It'll be a lot. So. But we're not going to. Yes. Oh, yeah. Okay. Yeah. I can't think of anything else. I forgot. Ropes. We're going to have to make sure that those stores are up. Right. Right. And she's going to sign it on them too. Yeah. We're going to be a little more signage visible this year. Because I think. Yeah. You have to. You know. We're going to have. Upstairs people that. Always. They do. So there's going to be a sign upstairs. Right. It says. Yeah. Yeah. But it. Still. So. One of us will have to be up there. Yeah. We need a person. Because it doesn't matter. I don't know how many times. We've got. This. Happened at least when I've been here. There's always something. Yeah. We haven't had. Signed. That's all. Yeah. They are. Yeah. They're going to stare. Yeah. Yeah. Yeah. Yeah. Yeah. Yeah. Yeah. Yeah. Yeah. Yeah. Yeah. Yeah. Yeah. Okay. So anything else with our walk. We can always jump back if it pops into your head. But. Let's move on to news releases. Who is. Remember that. City has. Open. I got. Like. Group. And. They do. Oh, this is. Like. Is there any. Well, I think. Right. A lot of their energies are tied up with the bond. Right. With city council and the agreement to. Put the different. Questions out of that. Like. Right. So. So. While this painting and everything is getting done. It'll probably more head towards the end. Of. Of the piece for them to use. Also. The actual. Will it. Will it be possible for them to get to it. In. September or October. I can live and see. Is. Not. Perhaps. The times call could do a simple interview with Ridley. Like they did with Kathy before. And. And in that. An article can go in the paper about. The. Activities. That happened. The restoration. That has. Occurred. I think every new house manager over the years. Has kind of got. Newspaper. Herb. Holdings. And. I think every new house manager over the years. Has kind of got. Newspaper. Particle. Which would be a beautiful start. Yes. Yes. Your. Intervention. House manager. You get to. Have a lesson with you. The times call. And. About all the wonderful things that would just happen. Okay. We're also doing. Pieces like that. On. UNC. NPR. Stuff where they do local. Things that are going on. And that would be another good time. To. Get. All. Connect. To. What. Get. Done. And. Yeah. Next. On our. Business. Is the fall tea. Do you want to talk about. Okay. So. Invitations were mailed on July 24th. And. Well. Have you. We didn't. Postage. And. Your. So. We are. Expecting. RSVPs. By September 22nd. And. I think. What we need. Probably. Talk. About. Is. And. Arrangements. And. We sort of table that last. Month. Written. Because. We were waiting for you to be in place. So that. Okay. So. What. I mean. I can tell you. Some things of what we've done in the past. But I think it. Probably. Is important. About. What we should. Do here. And now. So. Yeah. What are you. Is generally. Hosted by. The. House manager. Conduct. And. And. And. Well, I had heard that. You're. Interested in doing. I saw the. Thing. More than. Black. To. Kick in. Okay. So. I mean. We need to consider there that is how our. License works. So. I think that's coming in. From outside. It's served. Down. It is the event mostly down here. Is. Full house. Okay. Any. Food is coming in from. Served down here. According to our retail. License or food retail. License needs to be. Come from a certified kitchen. To. Have a catering license though. I don't have a catering license. But I have. All the rest of. My. Food surfs. Save. All of all of that. And I. Certified. Chef. So I guess. If I needed. To. License. Well, or. I mean. Yeah. So there are. Certified kitchens that people can rent. Time. I don't know. And this is. Certified. Yeah. Or. It can be prepared here. Here. Okay. Yeah. So I think. Yeah. Depending on what you. I think about. We could. Prep most of the ahead of time here. Okay. Yeah. And then anything else that we want to. If we want to add things, you know. In addition, they would be. So if I kitchen is. A restaurant. Or whatever. Or cater or anything. So. We want to. Add. Some from places like that. Or whatever. Thinking. So. Okay. How many people attend? So. Okay. Yeah. Yeah. And then anything else that we want to. If we want to add things. You know. In addition, they would be. So. Okay. How many people attend this? Okay. 42. In my case. We should see. Yes. It will depend on if they bring it. Yes. For example. And. And everyone is. Encourage. On the occasion. To feel free to bring the guest. So. If they want this. It does. There's two purposes. It does. A lot of them. Bring someone. Special to them. But also. That other person. An opportunity. To kind of. Observe. And. A little bit about the housing. The opportunity. For. Feature. Volunteers. Feature board members. Raging. That way. Some. People. But. I don't. I don't. Fifty maybe. What do we expect. Even. I think. The money. Here. I think it was. It was. 20 thirty. One of the. Like really, really. We want a plan for 30 people. 35. And you don't want to. Spotted enough. Or. We call. Yeah. Yeah. Like the next month. I can certainly. Bring. At that point. Because. I reached out to everyone. For. Having. Good. I did. I'm glad. if I had count at that point, because the next time I reached out to everyone who hadn't heard from me at the end, I'll just say, just check it in. So, and then I'll have a closer idea about if you're great. So, yeah, that's okay. That doesn't have your hand in the slides. I would not have this question, too. No, I'm not. Some people can really work up over that. Okay. What point do we want to talk about the menu and offerings? And is it more like finger sandwiches type? It's not full meal. It's not full snacks. It's light. Yeah, it's two o'clock in the afternoon. It's a light. Yeah. The one thing that, so this also actually opens up a whole thing. So, because you're, are we going to be looking at getting additional caters on our. Bringing in additional preferred caters. We sure can. Because most people don't use spice. To be honest. So they've kind of fallen out of a very preferred cater. I think we generally tend to stir people's restrooms and grease point right now. But yeah, it's certainly something that can be expanded upon. Well, I'm wondering if we don't want to reach out to the community and let them know that we're opening to possibly have additional caters. Looked out to be used as preferred caters. Right. We saw information from RFP. I did. Sorry. RFP where we did out to the community and then people responded and that's where we got one of our original list of preferred caters. So I think that's happening. Let's do that again. Yeah. And I also think that we need to then remind the clubs that this is the case because I do know. Yeah. That was not necessary. A rule that was enforced. People brought in whatever they wanted. I'm here. Yeah. So maybe we'll think between now and next month meeting about specifically ideas of what foods and things. That goal. Sure. And then next meeting we can finalize it. Okay. We're going to have this. Yeah. Is that given up time? Yeah. So if we get together with the committee again and I can bring up a list of certain items that I think are easy and. Yeah, of course. I make some choices and we'll go for that. Yeah. We'll make it between now and then. Okay. Okay. Okay. All righty. So it sounds like it's in good hands there. Okay. July. No. July open house is already taking place. Right. I have some numbers. Okay. Yeah. It was bigger than April. April was 17 people. July open house was 33 people. So growing. And we did get $50 in cash donations. So that was great. Seven people signed up for the email list. And we sold a $40 artwork. Yes. So. Oh, the success. That is. That's great. In the same amount. Okay. We did get each other with the funds to respond. Yeah. Was it credit card or cash? It was credit card. Okay. And that's good to know. Yes. Yeah. No. It was a very busy process. At least I'm not in the back end. I handed them the receipt and said this is from this. And they said, okay. That's good. Yeah. Something else went on. Signed up on the email. Seven. Okay. So I'm not sure about that. What. What is happening with those signups or is that. It's being held. The other items. The. Content for any E bus communication was. The positive. Be drafted by. They guys. Okay. Right now it's just. Okay. So would you like something drafted. A lot to meet me. Just so that they can be sent to all. To say thank you for attending the other house. And your chair down. Signed up for this. Yeah. If you all want to do that, that's fine. Or I'm happy to do that. Either way. Great. Great. And then. Then I also let them know that they'd be. Made aware about coming. Yes. That's basically it. Yeah. So yeah. We'll get something out before our walk then. Exactly. And notice that. The. Open house. The July. Was not in constant. Contact. So. It wasn't in a weekly. Recreation. Plus. Email. That's basically it. So yeah. We'll get something out before our walk then. Exactly. Okay. So about. I want. This. I want. But it also has to do the house. In general. And notice that. Open house. The July. Was not in a weekly. Email. So. I would. Land. For all of those to be. I knew that it wasn't going to be. Recreation. And. Printed. But I thought that. We. Have that in. For at least the two weeks prior to. The event in the constant. Contact. Email. I'm finding all the things that. So. They're. One of them. So. Well, that's okay. Your. Marriage and you got wet. Can't imagine a new job. You're. A new person. Things. So. You have. In one. So. And. Checked all the boxes to. So anyway, that was one of the things that did. Off their other ones on the. Wall of Jane. Oh. No. There's no wall of. There's no wall of. Go. Star. One. No. No, Brittany is, Brittany and I will make sure that you're both Brittany and Kristen. Kristen's aware of how we schedule those for the future with our accounts to contact person. And a lot of these things that you have here, DMI detail that can be included, Brittany knows all of that right now, from this meeting. Because there's not room for a lot of stuff. So she can get that done and reload it so that it's getting easier. So who's the constant contact person? One of my administrative, one of the, for sure. Okay. Okay. Okay, so make sure that there's no constant contact for August 31st, this September 7th. Because our block is set to midnight. Perfect. Kristen, do you have that on your plate? Yeah, I just sold her. Mm-hmm. I think they're short. I haven't moved on that for a short period of time. I don't have time to move short. That's a little too much. But she lives in Pogosburg. Yeah. She's a full-time dealer. What will my turn? Oh, okay. Okay, so anything else on the open house? Okay, let's go on to donations and contributions. I think there's a team working on that too. Yeah. And the donations, the shape that I provided you, just wanted that it gets us, and I have not included the money for the $50 cash donation yet at this time for this one. So I guess that would bring our annual total of $253. Mm-hmm. One. 103. Yes. Yeah. And actually, I think there's, so 50 was from the last open house. There was $21 in there before that. I don't know what it's from. I'm assuming, I'm going to see. It's calling it April open house. Okay. And then there's another $10 in there from some people that wanted to come see the house. Well, we can donate it to $10. So I put it in there. Yeah. Is that interest? Yeah. That makes the amount 380. Well, it'd be 5,380 plus 21, 20 and 10. You can update it. So then, yeah, on the online donations verbiage updated, it's well into that for us. So that now when folks go to make a donation online, they can make a monetary donation to the Calhan House fund. Previously, it was kind of directing people, it was really directing people to purchase a park bench. And really the funds were still going. It was still a monetary donation into the house fund, but it looked as though you had to select a park bench to make the donation. So that's a good fix. Thank you so much for doing that. Thank you. So yeah, the sheet here is just kind of running through what the page looks like when you go through it. Thank you for showing her that because we were very made to play. Oh, okay. Yes. Yeah. So that was done. So that's great. I was looking at completely wrong place. So I was confused. It just let down the rabbit hole from there. But thank you. Yeah. Yeah. So that is, that is working now. So yeah, for the donations and gifts committee, we've been working on this policy for a long time. So the cover page here is just kind of to talk about the process that we went through and what we're still expecting from the committee. And so the, what we're doing is we're going to, we're going to be pushing out on the official. Some parts of the process are upcoming, but basically our purpose is to create a donations and gifts policy and guidelines so that people could easier donate to the house and also kind of to actually drawing more donations, more community partnerships and hopefully same organizations that might want to donate to us. And use like that. So, yeah, we started with ideation, created the policy that you'll see on the next page. So the first step now is approval from the board. And then the policy and our process is going to go through final approval. So back to you a little bit. Thank you for all your work. This is really good work. Where it goes from here is that all this information will be then incorporated in a way that's in a line with the city stuff, that the city policy is the city guidelines, of which we're not expecting or wanting you guys to be exclusive, because that doesn't make any sense. We didn't use the city's policy as a... That was kind of the structure of the project, to begin with, as a foundation that we built on. So the final piece is a piece that will get clarified with city staff in collaboration with the different departments that need to be involved with the clarity that we need, and then they'll be the final policy that will be ready to go in place. Which will then get viewed again by the board. But basically once it goes through the city's process, it's kind of what we have to work with. But yeah, I think this is going to be a really positive thing to help. It's very positive. So then it'll make it easy for people to donate and understand that we're here to be donated to. And it'll be good for the donations. What happened, it's true. Yeah, exactly. So rather than just, you know, donate to anything else in the city, this is very specific to the story of the property. Right. So there's still some outstanding to do, as you can see. And a lot of them have to do with the website. And I did go through some kind of initial website training last week, I think that was. And in going through that, I did learn some of the forms that we have here after the policy and that need to skip ahead. But the donation agreement and the request to donate. We're probably going to actually turn those into like an online billable form. So it's not going to be this one exactly, but it'll be the same information where people can input that information. And then it comes through the emails that someone has requested to donate. So that it's basically taking the content that you guys worked so hard with and putting it in a form that fits the requirements of the city for ADA, if it's our requirement for legal, if it's our requirement for consistency. So the final form will be heavily flavored by what you've contributed. But it may not look exactly like this. Okay. Yeah. So basically if it's over $500, then that should come off this one. No. That's all I'm going to go back to get in alignment with other things with the city. Yeah. So we, we emulated ours also after what the museum has done, which is very much appreciated. And so they don't, there's no real limit on what people can, can donate, but there are different as well up to $10,000. And that is subject to change. But right now the city, any donation of $10,000 or more needs to go through the city council to be approved and accepted. But anything under that amount is generally approved, although that amount is subject to change. So potentially someone could go in and donate $9,999. Right. Great. Yeah. Go for it. Yeah. But over $500 is a difference. Yeah. But thank you. Yes. So if they want regulation kind, regarding in kind, they said we're going to offer a T set that's in donation. Yeah. So anybody can donate a monetary donation. We're not going to put anybody through a process to make a monetary donation or, you know, any of that. But if someone wants to donate a T set, an item, or even supplies or something like that, a physical item, they would go through the request to donate because they don't want to just be kind of like a drop off. Yes. Randomly drop off. So there is a process involving. So if it was my understanding when we were doing this, that they were going to request a donate and then they would receive this agreement. If they're approved. Yes. If they're approved. Exactly. Okay. Is that going to be similar once it's approved through the city? I guess we'll have to see. But I imagine because the donation agreement form wouldn't be available online. I guess we'll have to see. But I think the idea is that the request to donate form is available freely on the website for anybody that wants to reach out. Hey, I have. Which is what we. And that would be the first part. Exactly. Yeah. So that's the piece that's still outlining aside from going through the city's process is getting these things on the website. So they're easily accessible to anyone who wants to donate. Yeah. In their monetary funds or items. Okay. And I'm sure this with the committee more times. This has been on my wish list. So thank you all again. So does anyone have questions about any specifics? Did everyone get a chance to read through the policy itself? Okay. Any questions about specifics or. Correct me for clarification. Does it look good to everyone? Is there any questions about anything? So I think at this point, if there are any questions about it, then we're going to move that we approve this. Donation policy guidelines. And the content of the forms. To be submitted to the city or legal review. Thank you to the process. I'll start. I want to say? I. Okay. That was not unanimous. Say I'll name it. I didn't read it. Okay. So that was very good. Lot of work done there. So that was very well done. There's fun to work on. Next. Can I move on or is there any other discussion? Updated video discussion. And the sun. That's for me. So we got an opportunity to see a presentation by Sparrow. Media. And it was very awesome. We discussed it with our purchasing department and we have to open it up for the city. To the to the to the larger audience. Yes. So we've got two ways of moving forward. The dollar value. Gives us some flexibility. Because it doesn't hit a certain threshold that requires a very formal laborious process. But we do need to have a total of at least four kids. For us. Yeah. So. To continue with this process. It's. It'll be Britney or an interest in tried to identify. 40 different groups in the Colorado or Colorado area. Who do similar type of work. Yeah. And solicit those. I think one thing. This came up quickly. And we did see a wonderful presentation. But I think we need to put together a parameter. That we want to include. That way. If we have parameters, then each group would be equally. You know, they know what to present. Yeah. Because otherwise they're going to be on the board. And it would be very hard to make any decisions. Do you evaluate. Yes. Parameters are running time. Wanting to be available for. PBS. Yes. I also think one of the parameters. I think we need to. Put together. Parameters that we want to include. That way. If we have parameters that each group would be equally. So I think one of the parameters we do need to put in place. Is that it's going to work and pick up a couple of our QR codes. That is an addition that I threw at them at the last meeting. That they weren't even aware of that. So, so that's going to put in another. Thing that I think. Crucially for what we want a wrong house. That's something. Okay. So when you have a outdoor QR code. Not just a sheet of paper, but a. Think of when you go to any museums or anything else. They have a permanent. Right. That's right there. Plastic. Right. Not just a sheet that's limited, but a specific. Solid material. Solid material. Thank you. And they click on it and then they can get. The video information or verbal information about. That specific. The found or the statues or we need to make a decision where we would like. Or if we had like one of those things that was something that I just. I thought in my head. That's something that would help us for, for if we're not here in the house. And somebody's walking through the house and doing this. They can do their own. Yeah. Yeah. But you want to make a more. Firmature like, you know, I mean they're nice. Not just a solid, a solid. Yes. And something that we can then change. At any point because once, once that's there, but this is something that. Again, I just threw out at the, at the presentation. They weren't even aware of that. I was like, what about this? And so that would should be put in as part of what we would require. So as long as something is residing on the internet. So say a YouTube channel, the city has a YouTube channel. If this is uploaded into the YouTube channel. It's a QR code just references a URL. Yes. And that can be created. What we want as a deliverable from the agency is a web sized version of the document. Thank you. So that, that she's long as long as we have that huge. Are they supposed to put QR codes all over the house? No. QR code, the links of a direct pointing to where we put it online. That will be on our end. Not the not the company. But for example, the quality and the size of the file for a documentary that. Might look really good. I've asked the year is much, much, much larger than the version that you're looking on an iPhone. Right. You know, so it's a difference in size. Okay. So we just run it in different sizes, which is if they're in that business. They get that. So okay. So they would all have this. We can, we can specify that we want it in different sizes. Okay. If it's in the arm. Thank you. And I apologize. I'm not articulating that as well as basically in my, in my head. I think this would be bringing us up to a higher. So yeah. But so we do need to, and I don't know who's the lead there, but we have to have the parameters pretty, pretty accurately described so that everybody gets a fair shot. And that may realistically would be onboarding that break means doing it. She's doing a phenomenal job. And Kristen's doing a great job getting, getting up to speed with this piece. You're probably looking if you guys wanted to look at a draft, you're probably looking at a photo meeting to maybe do more discussion that that will get you past some to the events that you guys are involved with. Right. And also get for any time to get out into the city with some other different on being related. That's what it is. So that my recommendation would be to table that talk over. Yeah. And actually that's, that's in our favor. Because if, you know, we won't be ready to start doing any filming probably till next spring. And the gardens need a little recovery time. They got a rough summer. But that'll give the guy, because right now I don't think I'd want anybody out there for you're having close up. There's a lot of insect damage. I got to see some today. He stopped talking to the garden. Oh, there's one. They're there. He said it's unbelievable. Yeah. We can all go out with a jar of water and start not going to spend not a good hour the other day. Just not going to do it. I put that at home too. Well, that's my answer. And it worked. I mean, Well, Just down. Just down. You don't hang those Japanese people bags, right? Right. Yeah. They're actually mixed feelings on that. It does. But they're going to, we have very told the infested, we didn't have the bags. And so it's that's a contention. The trip your neighbors are hanging those bags. Well, you also were saying something about putting something on the lawn. Yeah, it's um, it's called a, something you told us about. It's a grinder that you put on the lawn. You know what, can I email it to you all, just so you all know for your own home. But maybe here for the garden too, that it is this specific granule that you put on in the spring in the lawn. And in the fall. And it stops the larva from being able to continue living, grow, and then that helps with the grass too. Because they are dangerous on two parts of their life cycle as larvae they bury into the lawn. Deep enough in the winter to be protected from that gap in the spring. And then they will eat the roots of the grass. This is actually the critical time of the year. Well, parts came out and put, they put things on, it was be safe, and it was for the larvae and the adult. It's the good man of an older life. It is, it's such a new idea. It will kill them in the grass and the plants, it won't eat the roots. Then grow out of and become adult out of the lawn and then kind of eat the roots. You want an email next to us? Great. I feel bad for our western slope. It's going to affect our fresh produce that teaches us how to use western slopes. They went after my grapevines. I didn't realize how bad they were until we had a friend that came to know us. My husband turned around and they were all over us back. Did he bump into something? Did he just walk in anymore? They like anything that's okay. So it'll be good though that we have time to get the gardens hurt up. Okay. Any more on the video? So basically we're going to table it until October and then it was Sue Ellen had to call me and talk to me about it. I don't want any conflict of interest. So basically we've been set up a committee to review. So the board's involvement will be established under the criteria of what we would like to have and making sure that Brittany has the concept of what you guys are really looking for. And then at that time it would move into the city process. I think that is something probably the entire board wants to participate in. So we set aside time in each year. The criteria. And then we would view the proposals and I definitely would step off it. It's changed from when we spoke last week. I think if you are able to identify and feel very comfortable with your criteria, but what you would like to see. Then it goes into the process and then that just keeps it simple. But once selected then can be working, collaborating with as that company needs for animation. Sounds good to me. Anything else? Let's move on to digitized scrapbook. Who would like to? Because Cindy and I met and Cindy has a couple of examples she took just some pictures of a couple pages from the scrapbook. Because we're trying to think of the ways that we can digitize the scrapbook and it not cost us much. So potentially taking the photos ourselves might be one thing. But in that process we discussed the need for equipment. We can stand over something and hold our iPhone or even a nice book. What would be really helpful to know is what resources within the city we could utilize is there a scanner that we could use or is there a stand up or something that's not tripod but more like a square because it's going to need to sit up and over and have it if it's lit or something. So all we do is just slide the page and just click and then photo is done. I mean I think and I would like to hope that our city has lots of beautiful resources like that with all of the things that this city does that are electronic and everything. So we need to know if there's anything that we can be able to use or we can put in the man hours but can we use some equipment, can we go somewhere in the city to use the equipment to do this? I don't know. The next question that we were asking ourselves is if we're doing all this we want to make sure that we're using compatible software that the city uses or city has a license to to make sure that when we do have this we can download into that and one of the big things we're looking at it has to have the ability that you can scan it like what currently we're using PowerPoint but you should be able to pause on it and then scroll in from zoom in to see if you want something more because some of the articles are really faded and we get close to it and they just say if there's people like me that are blind you can't see unless you have that ability Wi-Fi I did this eight years ago Bob and I had a little tripod and he put his camera up there and we did all of our family photos from the time that kids were little Do you still have that? That was a good question. I looked at some videos on how people do that and there's actually some scanning type machines that, so this one lady really did a couple bunch of videos on it and they're running the three or five hundred dollar range but you know that it might be worth the five hundred dollars but you can ask her to get rid of it and hold it at a point and ask her what a concept online? because it might be higher tech than what they're buying because they might have a ten thousand dollar price risk to break or rather than I don't want to bring a expensive machine here so the idea is that if we can find the equipment we can do it ourselves or this is the quote from someone who is a professional and you know the just to avoid conflict of interest that you would like to if the decision is made that we're ready to proceed forward to uncover funds to digitize the scrapbooks at this time it's helpful for a city staff member to solicit those contacts so that we are not cherry picking whose business is getting our business. First, we've got to have some equipment right? If we were to just be loaned something for free there's one thing if there's a specific company that is used as a source you know we can at least this is a source that we know of and is this your priority over there's a lot of things bubbling here that you guys know we are onboarding your staff, we are getting things going do you want this and have other things fall down because they can't, there's no way to do all of them at one time there's lower priority for people like me and it's not the idea of keeping it up as connections are being made because there's opportunities within a city where the city is mindful about having staff connect with people from other departments and other places and to allow those things for bringing all that to need and so when she's connecting with people in different areas, with new people at the museum and stuff like that then she'll get an awareness able to connect with those things I hear what you're saying, but we're also looking at putting this as a board project in the sense that we're putting the time in and we're putting the energy into this we're not asking the city staff to put additional time or energy into it, I mean we're asking specific questions like can we use equipment? right now there's not equipment beyond your standard scanning zero so the living department or they don't have, I've got to find out who to contact, I've got to find out if someone happened to take time and at the moment I wasn't even, you know, there's a sneeze I'm just saying it's not your high priority and it's also not a high priority at the moment with the other things that have already gone through at the board so I hear you and I hear the request to have a more exhaustive search of the city to see if they have equipment existing that's capable of 12x12 scanning so we can start that I know at least with marketing it's an iPhone they made a video for me for someone on camera simple put your picture up there so okay that answers my question so that takes up the one thing I do have to ask them is if you're putting in a format what is a format that is a license from the city so when we put it on the website and somebody wants to access the scrapbooks we need to know which firmware they're using that we're covering the same licensing that we're not overstepping in that sense what would they need to be a JPEG or a PDF so it's a standard image file or a PDF and Grady's going to a number of classes this month about the PDFs a word you know different things okay that's what cool so we can tie in and we can save it on an earned event we can start you know trying to figure out who to talk to about what if any so on the scrapbooks now are they all at your house now okay so once we they need to come back to their county house at this time because then that will give Grady access they need to be here and Grady has access to them she knows the size of she can move forward on the project so they aren't actively being worked on right now need to come back to the county that's what they are you can connect about that the big point that we're trying to do is keep consistency and lighting and everything else and so the point that we're hoping is that once we get it up to where they're supposed to be I think if we find that there's equipment we'll do there have to use it wherever it lives or if it can come here we can do it here those are probably the two options I imagine I just need to be responsible for really expensive equipment I'm probably going to be using it where it is all for the drive-in but if you start digging into those potential options and then there's a lot of bright politics in the fire right now okay so anything else on digitized oh it was just two pages and this just happens to be a powerpoint but just to show you what it looks like if it is a phone snapshot because the articles are kind of hard to read to begin with I think this is 300dpi they could be 600dpi however if it's going to be something online I'm sure you don't want it to be a really big file because it'll take forever to download but this is probably not the best example unless you feel that there are a lot of other articles that are kind of fake they are like that that's exactly why we chose that page to work on to see what how it would happen I mean in that case a scan might be better than a photo this distance it looks to me like if I were closer I could read it just taking a mile away just going through the pages kind of like online if you could take a pause on any one page and scroll in ideally would be to have the text available outside of this document so that someone could download or read the yeah there's something there too because of ADA compliance you can have alternative text and if you do not have a phone instead of on our computer it has to be components that can be rearranged I was wondering if we could talk to somebody like with the Times call or any of those papers that are now online like we cancelled our papers description and we just get ours online and it's exactly the same it looks just like you're reading a newspaper you can stretch it or click on it and make it bigger I love it but I'm just wondering if we could maybe talk to them about their technology because it's really improved because a couple of years ago I hated the online stuff but now it's great so taking digitizing scrapbooks is the picture portion of it if you want people to be able to read what they say that to me would be a great opportunity if the board was interested to go through the scrapbook and type out each article so that it's available in a format so that people can have access to what these games are maybe that's what we need to do it's not a higher resolution file it's just going to be more important but it has to be done yeah but I think it could be summarized I think I'll learn more based on what you were saying the art you could say these images of this page summarizing this thing could be it could need to be typed out surprise she's at a powerpoint so right now but when I had it in Photoshop to begin with I can make it larger but it wasn't a great improvement because it's so sad that you're grading the letters to begin with and I look at this as a long term project this isn't going to happen over a whole day or a week and if we do have to meet the requirements it was exactly what you were saying that's what we need to be aware of so it might be a project where one of us takes it on and then off by yeah let's find out if we can get it so that people can zoom in to read it so that it's ADA accessible to the summary then that's great that would be the best yeah I like the idea for them to be available I want to figure out the best way I can do it okay thank you who? just like I guess all in doing this in two yeah I'm just from staff is that where we're at? yes before this over actually I have one other little bit so I got a call from and she is with PEO all PEO of Longmont is celebrating their founder's day on January 20th so she called to see if we might be interested in one of the board, I figured one of the board but wanted to put it out and see if anybody is interested is going to their founder's day gathering and doing a 30 minute presentation on the history of the Alhambra House so I thought that was a really cool opportunity obviously we're already have ties with PEO so there's 200 women attending their program starts at 10 and there will be a presentation at some point during their program she wasn't sure exactly the time but we do need to have a decision to them by the beginning of October I believe they're also kind of searching out for other opportunities as well they're not necessarily just waiting for us to say yes or no January 20th so I thought that someone from the board might be interested I thought it doesn't have to be one person I know people want to collaborate I'm sure that if you also people are interested you can collaborate I'm more than married yeah so if you want to form a meeting but I thought that's another one they're acting the parts on occasion because we've done that different programs you don't have to dress up in a period she's good you can't dress up in a period so yeah I figured out some members of the board might be interested it's your lawn mower it's the all lawn mower founder's day so shall I follow up and say yes we're interested okay that's actually January so I can let you know if that is still available and open she did also mention that they would pay a fee or not but she did ask if they want to make a donation to the house that would be great we could leave it open to whatever they want to donate or we could give a suggested donation discussion thought made it to the next meeting we were willing to do it for free here for two minutes just on time okay so I'll just follow up and say yes we're interested I'll get more information and then we can reconvene on that so if we want to add that to talk about the next whole business meeting okay I figured that that would be fun okay and then do we have to sign up for the training no the non-binary training you can just show up that's okay I saw it's certainly not required but it is available to board members if you have no pressure but if you'd like to go you can just go and Kristen and I will both be there sounds good yeah so anything else about the parameters so yeah the other item here is kind of an interesting one I don't know if we've had anything like this come up before but basically someone of Long Island Citizen contacted me and said I have this antique circa 1930s sofa that looks to be in very immaculate condition and are we interested she does prefer to sell it for $350 but it's open to donating if no one is interested in purchasing it maybe we're interested in it maybe we're not and we have to obviously decide if we have the funds for that or if we want to use funds for that but it's also just kind of a practice in it could be a donation or it might not be a donation it's still being worked on it's kind of a practice in thinking about when these things come up how we want to decide if they are worthwhile to us or not and if we want to use funds for certain things or not so yeah that's pretty kind of the idea and I know that there's some not every likes a piano here in this room you know that's the only thing do we have room in the house do we have just a present so I just wanted to share that this opportunity came up and kind of get a feeling for what thoughts are on acquiring things for the house moving forward not necessarily this is just okay this is this school but we move on or just to kind of get an idea of how we feel about acquiring new items for the house do we want to kind of fill things in and feel more in that sort of Victorian Queen and aesthetic more talking points through the house more bits of history and interest for educational purposes sort of just thought that you know this kind of brought up all of those things and I wanted to hear from you all about how you go to do that just a question about that when you have leggings and the leather is bad and it has to be inside do you ever are you ever lacking seating I'm just wondering if this is helpful in that regard or if there's you know even a need for that it's a good question I don't know for sure I've only seen one wedding so far but any other that is something to consider too you know do we have space for it is it going to be in a way when we need to say that we have the dimensions it's my biggest passion I'll go chunk for a drink with weddings they either rent the inside and the outside or just the inside or just the outside typically if they're summer season and they're renting the outside they don't they kind of have to know that there's not a plan B for weddings just to make people regret so anyway I just kind of wanted to you know whether we are very interested in this kind of or not just kind of see about moving forward if we're interested in acquiring new items from the house we wouldn't have to talk about more because you have a couple ideas here where could it go maybe the other house is a good revamp that space a little I think I would probably be the only place I would consider putting this and that would be replacing the house but I don't know that we would want to do that just put the funds on it because I think the one that's out there is not really it's not historic but it looks nice and it serves its purpose and so do we need to replace it? no do we want to with this something that's not historic maybe but that would be the only thing I would say that might be a good fit for that this is a very large item I don't think a lot of large items will be coming to us no way, could you go ask for the dimensions? yeah I can ask for the dimensions and the other thing I can either say you know it's interesting if you do want to donate it maybe let us know but at this time we're not interested in purchasing it but I just kind of wanted to try the funds because it's not a need but it's a potential opportunity but yeah it's lovely yeah it is I love the colors too it's very lovely I could say if you decide to donate it let us know she may have already sold it by this time but I just wanted to get and what are our thoughts about moving forward acquiring items for the house is that something that we're interested in kind of goes a lot with the in-crime donations and it will be obviously a case-in-case basis exactly, it will be the only item that we don't want to replace something we're not looking for something like that we're not actively soliciting yeah so we don't have to know that that brings up another point here that I think I'll just bring it up now informally we kind of talk about the piano there but you found a rather nice looking older piano oh yeah again there's been some funds involved it's free but you have to move it yeah I'm trying to I mean not that I'm moving forward I'm anything but I'm just trying to try to figure out what's been it's for moving colors moving a piano do you guys let me know the story on this piano why don't you it was just it was just jumping it is so there's no reason to have a key some of the items love scared one does but this one right now it was just jumping it is and the upstairs one is more period time period and it's also more it's as useful it is I have a pianist really playing the nice thing about this piano if we did get rid of it is it's nice to put things on it's like a shelf we're using it as a shelf so if we did get rid of it it would be nice to put some kind of a shelf in it there does the TV need to be there all the time the only reason it was there I think was for storage typically then gets moved upstairs and causes to have a new video which we'll need to do anyway I think should have previously had it on in the class it's like only in every class so had it on something there for memorial shooting she did the open up other activity but it really doesn't have just the pay here's a picture I can see but perfect right there that doesn't say if it works oh yeah it says it's tuned up and it's then whatever they call it the grain of it it works the benches the benches it was professionally in 2020 it was professionally standard tuned and clean there was a small permanent marker spot on one of the keys she could not get off works great for being 100 years old must pick up and haul away we are moving to San Diego we cannot take it with us so they're kind of time but it is pretty much I looked at the picture yeah let's see I didn't look I didn't I didn't look at the picture yeah I can ask her if we're potentially interested Cindy Cindy said some bids for moving companies probably more and then we also have to it's not deciding if we have the fines or if we want to use the funds you have to sign up take this little way and put that one in I think you pay to get rid of them you got a free dump we're in the city someone would be interested in it I know it's a key but nobody wants we have an entire four times a year they have a free dump it has to be a pick up load well that's about a pick up load maybe we can find somebody that wants to come pick us up it goes back to that concept of is it a priority is it a budgetary priority is it a priority for the to the board to actively update acquired items who have been the trouble is with this piano if it's as nice as it looks I mean there's time we have time constraint they're going to San Diego so if we wanted it we would have to I would just make one observation here I haven't seen the sofa in the auto house but I certainly have seen the piano here and if when people want to donate an in kind item we're saying that in our guidelines it needs to be historic and blah blah blah what if somebody looks at that and says well what's that doing there this is a policy set at this time but it helps us to make better decisions with those things moving forward so I totally understand if the decision ends up being it's too much it costs too much to move it and it needs to be I don't mind getting some information about potential costs if you want to touch it on and see if it's still available it is available and I got three requests for bids and right now I actually think with the wood being similar to the wood that's in the music room I think it would look pretty good I think it would look really good there again so you've already got some potential prices for moving I hope to get it today what she said she's got three I guess it'd be worth looking at it the pictures are wonderful sometimes you want to go look at it just to make sure it's in a lot more than the one on the front that also makes the price of moving but yeah if you get some bids I guess you could send it out to everybody before the next meeting oh why I didn't mean I didn't mean get them if you happen to get a few before I don't think we can wait if you just provide but in your guidance if it's a priority for you acquire items then that becomes a city budgetary issue where they find out how much it costs to do that Brittany has to make a case for her supervisor and all that stuff to make that purchase so it's just taking the information you guys have and the direction that you would advise and then that allows her to be nimble oh and honoring what your intention is does that make sense and she may not be able to um that's going to be a case by case basis if it's possible or not possible but this way it doesn't block you guys into you have to be available for 45 days we have to have another meeting we have to get a suggestion and make a request we can make sure that we ask them if it comes down to I think we need to make a decision if this is what we really want to do if we want the funds to go for the piano or who we want to um just move on I'm just finding out how much it costs and then you all can discuss and say yes we'd like to move forward and then it comes to decide if we can move forward we want to do that so I don't mean over the course of the next meeting we can figure out what the prices are let the board know and if you all collectively in the next couple of days say yes we want to move forward then it comes to me to say we've gotten in trouble for doing that we can't do that on make decisions so the decision the decision is do you want to take the priority on very large items of historical significance when they pop up if they have the appropriate time period instead of get the house I was going to say too as a board I don't anyway know what our financial situation is I don't know how much money we have that we can use discretionary money I guess so I guess all we can do is say we're interested in this and you guys make the decision if we have enough money and then do we want to use money that we might need for something else so it's a fine item money is fine knife whether it's dedicated to putting the money towards the acquisition of pieces or towards the digitizing process of the scrapbooks or towards the video these are all things that compete for resources and it's like what priority do you have priority one is the video priority two is the digital scrapbook and then priority three is the acquisition of historical significance where are these fitting that's what we need to know so that's the direction that is helpful for Brittany as she moves forward because that provides her would it be nice to do that now not just talk about our priorities or do we want to put that let us all think about it and talk about it because you can kind of do what because any committee so you should think that's important so let's put that on for the next part that comes in pairs with it is that we need to know what is the balance of the California funds plus 60,000 at one point and certainly before we even did the client application and none of those funds were being earmarked for any of the grant work because we've had 60,000 from the city to match the 180 grant for the $240,000 grant projects so all of what was in the California house fund should still be there because nothing's been acquired or purchased nothing can be used from the California house so we should have found out 60,000 dollars here which most likely it's there so the request is the request is where the priorities are not but also is do we have funds? well obviously the state has funds because the California is supported by the city there are funds dedicated annually to the operation and up deep of the California house but we should be able to use the fund which is the California's fund which is separate and the city the city is tasked with the budgetary process of the California house and that is not going to change as far as I am I aware because it is a city facility it's a city budgeted piece the advisory board provides a lot of great information that we need that the city is just where that priority is now whether that that budget is a million dollars or a hundred dollars I don't know that that would change your priority of how you want things to be addressed well I guess I'm trying to fill out and it's not like I've made a decision on this but it seems to me that we should have the California house fund that we should be able to tap for specific items and if we prioritize and again it's a question why do we prioritize the fund specifically to buy more historic pieces budgetarily and then we use the budget items for from the city to look at doing something like the video and we should be able to recommend that say it that way totally in agreement with that okay I guess is that where you're thinking that we should have the ability to use the funds the California house funds specifically that way yes for the board to recommend that funds that are in the California house fund be used for historic that is a recommendation that could be made as a priority that's what should be allowed to happen now what the city does with the budgeting process overall operations that's the city's decision while we can suggest or recommend some specific things be included in an animal budget that the city creates for the California house the California house fund is a separate part that is all the proceeds from fundraisers and other things that we've chosen to use revenue generating events go into that for the purpose of preserving and restoring and your priorities and that comes from the advice from the board you know what we need to do that we have the funds we need to do that we have the funds in the California house fund that's what we totally agreed on that's what we should continue to do I just googled quickly what's the cost of the piano basically it's $89 an hour with two movers I mean this is just a ballpark just to get some feel for it anywhere from what's not going to be $100 it's $350 to $450 do they have a minimum do they talk about mileage at all not at all this is just a ballpark I mean it's a bunch of good ones that's not as much as I thought I was thinking that that's actually makes me go well let's actually think about it I think it's worth work it work it to start peace and then we have to figure out what we do with that yeah well if you go into the the office we need some people like that hefty guys just the city for what the girls to move that those of the piano well I think there may be some costs involved in that this city doesn't get things free I wish we still pay for that and the California would be responsible for covering the cost of removal ideally we could list it for someone that's interested in having it let's just really swim yeah this is what's interesting it's been two months to pay to take it out doesn't hold it to it needs to be right of a long fire at the time if we're interested in moving forward with this we also need to be because it's a local there is a local guy in Longmont who makes himself available to bring your items to the dump and for $50 he'll you know fill up his pickup with your stuff and I did do that once that's an excellent idea and what they have to do is yeah excellent how much is this they charge for space in the truck and so that would not take much space I would imagine just upright space upright space I think this person has to be contracted you know that piece will get taken care of that piece will get taken care of I guess the bigger question is back to that what do you guys want is it a priority to have for any aware larger items with historical significance to upgrade the pieces of the house it's not something that it's a case by case it doesn't happen whereas we had this come up with with the piano that's much significant maybe we do want to do that so it's not a matter of an over art well you know do you want to be work historic it's a matter of case by case this is some particular case it's a functional thing I wonder if when you're creating these immersion events where you're experiencing the time and the past perhaps there's a piano player that could be brought in to play some of the music in the past we've had concerts here that would be something that would be if we had a functioning the only truly a good instrument that we've got in the house is one of the stairs this one is just not where it is so we've got a couple of options we could look at removing this piano completely we could also look at moving the piano that's in existence upstairs down no unless they have recitals up there you'd need that space I would leave Alex's but this one is the general ideas that you are interested in piano so that I think to move forward I was going to say we need a boat let's pull this to a boat that we want to prioritize this is not an individual piece how do we want to wear this we want to prioritize and we have to act fast enough I'm going to put forth the motion that we go on I put forth the motion that we put it to a boat whether we prioritize this specific item as the piano coming into the house second that we're going to prioritize all in favor five I okay so I think the next steps are is that okay then to use the bits of Cindy and Serdee the process of requiring I'll pass those along to Brittany and then we'll put more information because some of them are asking for what's the surface like at the residence that's what I wanted to know should I just pass it on to you to answer those questions and that means that you need to contact this faithful seller yeah since you've been in contact with them you can send me that information but let them know how to reach out I will say that she's excited about because I said it's possibly going to be or if we did get it it would be in the historic Callahan house and she said oh that would be so exciting she said the only thing is I need to do it quickly because I asked if she'd hold it until this meeting today or midday today if we decided and she said I would love it if you could get it but I do need to give it to the first person anyway I was telling you if you want to connect them and say that are you connected okay question okay so yeah if you can connect with them and say yes we'd like to move forward and then I will reach out to them today but just so they can hear back from you to say Callahan house is interested but I need to indicate that it's not a final decision because we don't know the cost I think from what Karen found it's going to be fairly reasonable fairly reasonable I think the bottom line is if it flows over the top and we think it's over extruded Brittany you have good taste right if you think it's too much and it's reached over the limit but I would say yes we're interested we're working on moving forward and then I will reach out but okay and then Cindy please also give Brittany your contact about the things in your house and then when I heard that jump to remove that home okay it's expensive it's expensive just thinking of solutions to remove the old house okay and then yeah if you can send me that link okay so I really respect and hear what you're saying so I think the bottom line is this is only comes up as a case by case basis and I also think that a music room without having an instrument and it just doesn't seem right yeah with a couch in it but then I think I do have to agree that okay if we as a board are working on a project then we can kind of have it come in and do it inexpensively free and we're donating or time to do it that's one thing then the video is something I don't I know I don't have the expertise to do I don't know anybody else on the board that's willing to do that and we already talked about possibly bringing it forward so in I guess is that something you could take a vote on? Is that what you're recommending? I think we've already put it forward to town it's in a city to report with the video next time I guess and we're doing we're doing a personality disc profile we are not in the same place it's perfect and awesome I prefer some structure like where do you want to focus energy on and if something has to fall the focus is on the higher ones that works for me for a way of moving forward where people have her own preferences of things if she has time to work on this or this when that priority is provided then it's like you guys have said you value this more at this time I want this to be a priority we just want to be able to also take advantage of opportunities this is a be an animal again we have to prioritize this is something we have to act on so I'm glad we prioritized it and the one thing about this is you're not adding you're just replacing and the funds are it sounds like borderline thanks for that well I think that average does this go through the does this need to be acknowledged as a kinder nation or not because we are I don't know if she's testing the paperwork on it then that would mean to say yes because any kind of historical documentation she has on the family that would be the same well at least we'll require it inventory and say this was acquired in this way at this time yes there you go okay yeah so that's pretty much any other items from staff any other items from staff not from me and then that was the board I think there's additional items from the board Karen did you have something to say actually from Candy I spoke with Candy and she is she's back in town right now but she's prepping for her surgery there's some things she's got to do she's having surgery next week thanks to men's equity she told me so that's why she's not here today she just wanted everybody to be here what about prayer for her yes yes I will absolutely thank you Cindy for filling in this yes thank you Cindy I do have one quick item it's only for addition to future items and maybe something that you might want to begin with is the annual report as chairperson you can probably want to start to capture all of the highlights of the year and begin to draft I just want to bring something up okay as far as items from the board we Cindy you had brought up in an email that you wanted to include oh yeah it looks like it's in future agenda yes oh I think that's a little bit different because the chamber is not that is it that's it she did put it in there okay so that's trying to figure out how to word it yeah right and just so you know I had reached out to the chamber and gotten a list of things that that they do every year and it was said at the time that it wasn't worth our time I disagree with that statement I honestly think Cindy I think would be great if we worked with the chamber and collaborated with them at least tell them what we were doing and just an explanation to the board on this and how the idea came up was when we were talking about publicity of our upcoming events it also occurred to me that there is besides us pushing the word out to local people when visitors come to town it's really a shame that they don't have one place to go for historic landmarks you know when they look online let's say they go to the chamber that's why we brought up the chamber because it would be probably the place they would go to find out oh we're in town let's look at we know but with the Longmont Historical Society and what we have with the city they're not in one place I agree but they should we should then collaborate with LAFA which is the Longmont Area Visitors Association oh and that's what they should do and that's through the chamber and that's another board that's here in the town and we should do us it are they not collaborating with the chamber? not the same historical society but she said LAFA is and it's what you were asking and they have some kind of collaboration they have a calendar of events I surfed on that board I recommended the same brand historical society they're in Culverholm I thought that I thought that it would be great sorry if the board whoever it is reaches out to the historical society first so that it becomes something that both parties feel good about and there won't be any sense of competition or anything and then as one they go to Candy's Area oh yeah she is very good with that but I also know there's one Candy said there's been some past her feelings that they're not wanting to collaborate I'm hoping that we could heal those gifts but I do know that LAFA has a monthly calendar that they put out and that would be one of the things we would like to get more visitors here and that's I just don't know what you have to go so if somebody wouldn't know about LAFA it's actually okay I'm a little sorry ladies I have a son that's home sick and I only have a babysitter for a long time so I have to leave we're kind of running everybody back up here nice to meet you I love your son yeah I think it's just a TV thing but you know some are cool yeah they might want to go that way yeah okay that's great so how does everybody everybody else's time here we can keep going we're at 11 so we can start with future agenda items we've been through these a couple times so real quickly what needs to be can we just note that the A house manager picture project plans that's going to be coming in September I mean that's still patching with that wall before hanging starts as part of that that we were waiting for that it was this and some other items so and then talks depending on that timeline you need to get a picture of the house yes yeah we also did talk about the barn would go below the wooden frame I was wondering about that rather than having it but I think right now it's the wall getting redone and there it's not going to be right so so the house manager picture project and the past and the present board member and the wall management those are simultaneously to be happening yeah so other fair I remember that we said put that on the actual agenda so we can just make a note that we'll talk about the actual agenda and then obviously we see that the future consultation that's going to happen so then in October would you think that would be just best the Count Henry's quest as well it's been done so if we included for our walk but then also from the December 1st and 7th okay okay so that gets us down to the closet cleaning that's really important that's a priority which you can walk in there now well I haven't I mean not I have not really you can walk in there that's all I've done I've not gone through anything sorted through anything but it's very good and you can walk in so yeah and we do need a desk in the manager's office for that second workstation so nobody able to fit the one that's in the closet in there as is maybe we can take it apart and try to get it back in there we'll see but that might help get that out of there otherwise we'll see about getting rid of it in some other way anyway so that'll help too but you can walk that's important so is that something like the board wants you together do you need a closet? we'd want it to volunteer if they need help well I will say that the closet clean out is obviously not a huge priority for me right now it's down the road but in fact you can walk in there now starting to figure out what's in there is good I don't know if that needs to I found a future board item so you're aware that we're willing to help okay sounds good flower order it's going to talk with who would it be I don't know much about it yet I don't know I don't remember it's no need to correct me Ben said to us at the beginning of the year when he said that the budgeting for that gets done in October or November and not long but that that is when we've had to have a plan put together that this is what we want so the cost can be included in the project it'd be helpful for that discussion that happened in January to say believe and we were ready to say hey and they said we've been doing it last week okay well thanks for including us and that was fun and that was okay but you have a plan but now it's just another make sure like and Brittany has been delightful in meeting the different players in parks who are working the buildings and the grounds in areas so I think a discussion this fall winter so that by the end of the December meeting or November meeting if that's the last budget meeting or the last functional meeting if she has an awareness of what to advocate for and to supplement when she finds out what that order is then she'll be able to make a decision I'd like to mention about our grounds out there we've taken some walkthroughs on it and I think we need to put that on a priority list too not just buying flowers and sticking them in but the grounds need some upgrading some maintenance quite a bit I would call it down level out there and there's been some hard things happening with the fulfillment of contracts that the city's noted and Brittany being here I've already been working with I didn't really notice out there I've noticed it a couple years ago and considering that we have weddings and people wearing high heels and stuff the ground is like a miniature roller coaster I mean it's just up and down it hasn't been rolled or leveled years I really think we should get one of our turf managers from the health course because they keep those fairways nice and flat and I really think we need to get a serious look at the grounds I also think it's almost to the point of being over planted I think there's areas on the south side here that's just overtaken we could throw there's bushes that you don't see because there's other stuff growing alright we really need to get out there and thin it out when you see a formal garden that's really mating everything is so pristine and the borders are nice everything out there is well kind of eaten by bugs right now but there's a lot of overgrowth that just needs to be really worked on and out right back to our I'm glad you caught that I think it's my understanding from when I was walking out there that the rift of the grass recently because of what's been learned in the sprinklers the system or something but you know then again we'll create a depression and I agree with them then it comes down to access for anybody with a disability anybody with wheelchair access I think that it should be our priority we just left it to the contractors you know the people grow and we really need to look at it and say we're not going to be a formal guidance if we keep that in consideration we need to provide guidance so is this something that I should I think it should be on a new business to be discussed for next for the October meeting or actually September meeting and we get a game plan and you said you already have a list of flowers I would love to see what you think we should put out well I have the list that we worked up a year ago I'd like to see it I remember that but I'd like to see it again and I'll have to find it but if not I can do something for memory okay that was a great idea yeah that was kind of disappointing we can do it I'm just going to throw in that little plug for the one around the sign hostas are nice because not only are they perennials but they don't run away from you in other words perennials have a bad habit of older growing but hostas I just well hate if you get the minute now there's monster hostas that are three or four feet tall but you get the smaller ones and they're pretty yeah they just merge together they kind of merge together to be kind of nice border and then I was thinking to make it even easier and that's shady there we can have like that yeah they like that around the edge and we can do something like periwinkle or vinka that's also a perennial that stays very low to the ground and then it'll be just mainly pull some weeds but very pretty in the shade I just if I could make a recommendation and could we please put that on as new business yeah I just put grounds flowers and ground and your list of recommendations because then you have it and then as soon as we know when we get that turned in we don't miss the opportunity that would be really awesome agenda so that'll be a business for September yeah little shaky on that but little high you got it so that was a quick trip through our future general items is there anything else anybody wants to present or enough, here's your chance can I get a note for can I get a motion to be second yay thank you was that a comment or a post we did it we did it where do I input this what's I put this time to you and a word down