 So, from the system you are not able to hear, no we cannot hear you, we can see the video, but we cannot hear. So, can you just give the phone to the technical person there, so that we technical, technical person. Hello, they can they cannot hear us, hello, hello. So, can you just give the phone to the technical person. So, can you just give the phone to the technical person, can you just give the phone to the technical person, can you just give the phone to the technical person. Hello, hello, hello. Hello, hello. Hello. Hello, hello. So, can we start from here, I go to my studio, from there I can resolve the issues. Meanwhile they can access through YouTube, we started this team. First they will, others are waiting, I do not know because in the morning we tested, yesterday we tested, yesterday we tested. If there is one slot, then there will be two outputs of RCA, it will be wrong, you see. Do you have a headphone in your hand? Do you have a laptop? Yes, put it there. Wait a minute, I will do it. There are three devices here. Wait a minute, I am operating. From here you operate very slowly. You will do the set default device, select it. As you can see, the set default device is not working. The signal is coming from there. The signal is coming from the night and day. Everybody start, it is getting late. Sir, we are from Patna. Good morning. From Patnam, our video is not visible. Video is not coming here, but we can listen to you. Okay. Have you started the video? Yes, started, but it is not going. Can you stop and restart it? Still we are not able to see. But I believe that you can see us very well. Yes, yes, we can. Okay, thank you. Hello and welcome to this session. I understand that over 130 remote centers are connected. I apologize because we are having some problems in connecting to Kendri Vidyalay, Delhi, Agra and Patna. We have been trying our best. I am really sorry for holding on to all the people. Please have patience. We will soon establish connectivity with the main center in Delhi and with Patna and Agra. But please wait. All your remote centers are connected and we can see that. We will come back to you shortly. Over. Thanks, sir. Only two regions are there directly. Good morning. Hello sir, good morning. Good morning. We can hear you and see you. The video is not coming. Good morning, sir. Is it audible, sir? Yes, you are audible but we can't see you. You can't see us. These women's polytechnic colleagues... Just one minute, sir. But as long as you can hear us and can you see us? Yes, sir. Okay, we are able to see you, sir. Very good. So as long as you can see us, you will be able to see the presentations. You will be able to listen to the explanations being given. And of course, since we can hear you well, you can always ask questions. Although I am afraid we may not be able to see you because there is some problem in your video publishing. But it doesn't matter. Okay, sir. We will rectify it, sir. We may still have about five to seven minutes. We are still trying to connect to Delhi. Okay, sir. Okay. Thank you. Hello. Good morning. This is Dr. Fatak reporting from IIT Bombay. As I told you, we are having some problems in connectivity between three new centers which were hurriedly established at Kendri Vidyarai Sangat. I must confess that I had one of my colleagues that we never ever tried to connect to a center which has not been tested over 15 days prior to the actual event. However, as you know, we all had to rush into this activity and this session was planned less than one week ago. It is important for all of us to listen to the opening remarks from New Delhi where senior functionaries of Kendri Vidyarai Sangat are available and a large number of teachers are watching this session from that place. We will try for five more minutes. Otherwise, I am going to request them that the dignitary there could make opening remarks on a mobile call and we will play the mobile here on the audio system that we have so that all of you can listen to that. Subsequently, we start the interactive session from IIT Bombay and we will request those KVs which cannot connect on AVU to go on to YouTube so that they can watch all the proceedings live. We will wait for five minutes. Thank you for your patience. Over and out. Hello. The phone has been cut. I don't know if it has been cut. No, it will be better in this. No, the phone has been shut off. It has been cut off. It has been counted from one to ten. Yes, it has been put off. Let me see if the phone is shut off. The voice is coming. Tell me. The phone is a little... The dignitary is there. Hello. Yes, sir. Yes, so I think there seems to be some connection problem at the center there. So I think we should start because there are several other centers waiting. So I would request that you can see the... Can you see the video on the YouTube channel? Is it visible there? If you are connecting to the YouTube channel, then you are doing the same. And then maybe I would request Mr. Mahal or Mr. Khaware to just give the opening address on the phone because we can feed this audio to all the... to 130 centers which are currently already waiting. So everybody can hear that directly. Sir, Khaware sir has to give an address. No, no. If you want to... Just some opening remarks. Because on the YouTube channel you can see all the proceedings but in order to get the... in order to hear the audio from there I think it is best if you... for example you could use this phone connection itself and we can feed that audio to all the centers. I think that's your point, sir. Madam, there is Dr. Fatak here. The request being made is there are more than 1000 teachers waiting at about 130 remote centers. So in order to avoid any further delays what we propose is we'll start the proceedings from here but in order to start we want some dignitary from Delhi to make some opening remarks. We want these opening remarks to be made on this phone itself which we have... the audio of which we are feeding into all remote centers. Okay, so now I am giving this phone to Khaware sir to the opening remarks. Opening remarks and then we will start the YouTube videos. Sure. Okay. Sir, Pakistan is there from IIT. But we think on this phone you give opening remarks. We will keep it on the audio mode. So all the centers will be addressed by you. Take it up. Sir, the Khaware sir is calling. Yeah, sure. Good morning, sir. Please go ahead. Good morning. Yeah, hello. Please go ahead and make your opening remarks, sir. We are all listening to you. All the centers are listening. Yes, yes, all centers are listening. Yeah, sure. You are right. Yeah, sure. Yeah, we can hear you, sir. Please go ahead. Yeah, in Delhi with Delhi. The application received from number of applications from IIT, Mumbai, 41 locations placed by the learned team from IIT, Mumbai can be answered thanks again to IIT, Mumbai. Thank you very much. And you can watch on the YouTube. You can always call on this number in case there is a query from yourself. They can ask on chat session on the YouTube. Yes. We will monitor. Okay, so, yeah. So good morning. I think all of you heard the opening remarks from Delhi. From IIT, Mumbai, we are equally delighted to have contributed in a small way. I would particularly like to thank more than 135 remote centers which have on a single appeal from me come forward without any conditions to contribute to the better training of our Kendri Vidyalaya colleagues who would be then busy in setting up all the admission procedures later. To the Kendri Vidyalaya Sangatan teachers who are attending this session, I would like to suggest that through this endeavor we have also realized that a large number of teachers across the country are not yet well versed with the technology dimension, particularly effective use of technology in education. It will be our endeavor in coming months and years to further increase our outrage. We conduct some training programs for college teachers in use of ICT for better education and the pedagogy. Professor Karnan Mawgalyamai Kaly leads the effort under Pandit Madan Mohan Malvi scheme and we are more convinced than ever that the same faculty development programs must be made available to a large number of our teachers, particularly from high schools across the country. And this opportunity has taught us that such a program would definitely be useful. I do not want to divert your attention from the main task here, but I would just like to observe one thing. When this proposal was mooted about two months ago, most of us said it will be impossible. This impossible task was made into a possibility thanks to a very large team here, ably led by Professor Supratik Chakravarti and I would like to publicly acknowledge the efforts made personally by Professor Chakravarti and by a large number of our team. I think only one member Aruna is here and she has disappeared, but she is here. Can people see your face at least? Come forward Aruna, you can be seen. And Abhinna is here, come, come. There are other team members who are not here. They are busy sorting out problems related to the teacher's portal which will be unveiled now. But I am indeed very proud and happy that IIT Bombay has been able to make this small contribution as an emergency major. I am handing over to Professor Supratik, but before that once again let me sincerely thank all the remote centers. As all of you know, there is absolutely no funding available for these activities and yet so many remote centers came forward just because of the concern for the teacher colleagues of Kendri Vidyalaya. I really appreciate that and I thank them with my heart. Over to Professor Supratik for further proceedings. Mr. Kannan, may I request Professor Kannan to make some opening remarks please. Good morning. I am really happy to be able to, for IIT Bombay to work with KV Sankatan because Kendri Vidyalaya is a model for the school system in the entire country. Whatever KV does, other people will follow. So we have a great opportunity to bring in some of the education technology activities that we have been doing at IIT Bombay through Kendri Vidyalaya to the entire country. One of them is the software itself that has been put together by Professor Supratik's team. The other one is the T10KT, that is the methodology through which we are all talking to each other, listening to each other. This is the second technology. The third technology that you have already seen is the set of spoken tutorials that our team have created. Using that methodology at IIT Bombay we have been training a large number of students, mainly college students, although I don't see any reason why it cannot go to KV students also. We have trained about 45 lakh students in the last six years, mainly college students, various IIT methods. And those were done using spoken tutorials. You know what spoken tutorials are. My team members, Snehalatha and Madhuri created those tutorials, two tutorials to parents, one to how to register. The second one, after registration, how to apply. And this was made in English, dubbed into Hindi and all our Indian languages. If I am not mistaken, there are 19 language tutorials at present. There is one for 20th, also dubbing is in progress, but there are some delays. The language that is most watched turns out to be Hindi. The total number of views has been more than 3 lakhs. It is important to understand that once a person knows how to apply, he or she can help five other people, their friends. So as a result, the reach is enormous, more than 3 lakh views of these videos has happened. This is for parents interface. Now, once that application is over, we would want teachers to go through the field applications and figure out what to do. For that, we are in the process of creating, once again, two tutorials, one is already created and that will be, if not made available, it will be made available to you. And we also plan to provide Hindi dubbing of that, so that will be available only in English and Hindi. If required, we will make one more tutorial that is in the pipeline. Now, what we will do is, we will have Professor Supratik Chakravarti to go through the process and address your questions, if any. The software system is like a building, like a house in a sense. After you build the house, you cannot say that I want a new room here or I do not want a wall here. Now, if you do that, especially if a wall is knocked down, the building may collapse. Similarly, we make some assumptions and build the software and then we make changes in the last minute. Then the whole system may collapse. Box will be introduced given that large number of people are logging in, applying, filing their applications online. It will be very difficult to incorporate changes. It is important to decide to the extent possible a priori. These are the things I want, so our system should have. So, that is the reason it may not be possible to incorporate all last minute requirements, suggestions, because as I told you, it is like a building. You cannot say I do not want a wall here. If you remove the wall, the building may collapse. So, you know, lakhs of people who are dependent on that will be affected if something goes wrong. Similarly, this interaction session also, if a center has not validated the connection, then not only is it not able to connect, but because of that, a lot of other people have to wait as we saw today. So, we, as Professor Fatih said, when we go to a new technology, there is quite a bit of a learning curve involved. And of course, IIT Bombay is very keen to work with the KV system. And then we will make sure with your cooperation that all of you are brought to the required level. And there are many more things that we can discuss about, for example, making a Moodle server available to all of you so that the best teachers can come and contribute, help everybody else. For example, there could be questions like, you know, a student asks this question and what is the best way to explain. And I am sure in the KV system, there are some outstanding teachers who can come and say, I gave this example, I gave this example and five examples come up and that is useful to all the 1200 schools. So, it is possible to use this technology in many meaningful ways and we are very keen to share the resources we have, share our learning practices. We also have a PhD program in education technology. We have many PhD students. It is possible for us to undertake, ask them to look at some of these things and look at the efficacy of some of these things and creating content, creating videos, concept maps and all kinds of things. You know, there are many things we can do and I am really excited by this opportunity and I want to thank the KV administration for giving us this opportunity to work with you and I want to thank all the teachers who have come from maybe far away places to the 130 or 140 remote centers. With your cooperation, we can make this a great success. I want to, I have a message also for remote centers that may not have any participants. In case no teacher has come to your center, you can go. I want to thank you for having come all the way and I really appreciate this on behalf of everybody. We want to thank you for extending your cooperation and so I think I will hand over the mic to Supratik. Professors have the bad habit of talking for one hour and one has to control oneself. So I am going to hand over the mic to Supratik to start the real proceedings here to Professor Supratik. Thanks, Kannan and Professor Fartik and welcome everybody. So once again apologies for the delay that we had to get out KV's Delhi Center connected. So what I want to do now is I want to quickly go through this step-by-step guide to using the school's interface of the online portal. I think this video explaining the first part of this and the first part of this presentation was already made available to all the KV's. So I will go through the first part quickly. I am sure most of you are already aware of it and then I will go through the second part in more detail and I will demonstrate it because that is the part that will come into effect once the parent's application deadline is over, which is after 19th. So quickly to go through the first part I am sure all of you have already gone through the first part but just to make sure that so each KV should have received an email at the principal's contact address. We got all of these addresses from the regional offices through KV's head quarters at New Delhi and we had some initial issues with emails not reaching some schools because emails were blocked or there were some mistakes in the addresses but I hope that by this time all the schools have already received their user IDs. They have been able to set their password and they are already using the portal. So this I am sure has been done for everybody if this has not been done for any country with the layer please get in touch with your regional office immediately so that they can let us know. Yesterday also we received one request from one with the layer. We have immediately attended to that because I think it is important as the parent's application deadline is closing in, it is important that the schools also start seeing the applications and acting on them. So then the next thing was about you know setting, resetting password. So in order to use the portal you have to use a web browser and this is, I mean just so that the experience is better it is preferable to use the latest version of either Mozilla Firefox, Google Chrome or Safari. Old internet explorers do not work very well so we would request that you use one of these three. The portal can be seen on your mobile phone also on a desktop or a laptop. So to reset your password which you must have already done you have to go to the link that was sent in the email. You have to choose a password by you know typing it and confirming it and please keep your password confidential do not share it with others because the school has a lot of privileges to deal with the applications. So if your password is compromised somebody else gets access to it somebody else can do something with the applications and it will be very difficult to detect that later on. Similarly all the KVS regional offices have been provided access to the school's login for all schools in their region which means a regional office can actually enter the portal that you as a school access and can see everything over there. So once again request to all regional offices to please keep the password confidential and of course KVS headquarters has access to every KVS portal all over the country. So they can log into any KVS portal and they can see what is going on. Also an email goes out every morning to each regional office with the status of applications of all KVS in their region. So this indicates some very high level numbers which is how many applications have been submitted so far for the different schools listed school wise and also how many applications have been and how many registrations have happened so far. So every regional office gets this and headquarters gets everything for all the regional offices. So the whole process is completely transparent. Regional offices can see what schools are doing headquarters can see what regional offices are doing and what the schools are doing. If for some reason you forget your password for whatever reason please do not send your passwords to us. In fact at IIT Bombay we have a very strong password confidentiality policy. We do not want to know anybody's password. So all the passwords that you are setting are actually not visible to us. It is stored in some mangled form on our system. We cannot do anything with the passwords. So if you ask us that please log into our portal we won't be able to do that. Your password is your password. You have the privilege to do whatever you want with your applications. We do not want to set your password. We do not want to look at your password. We do not want to see what you are doing at your interface. It is for the Kendrick Villay Sangatan to decide on these. All policy matters are with Kendrick Villay Sangatan. But if you do forget your password there is a Forgot Password link. So you can click on the Forgot Password link enter your user ID and click on that. An email will come to you at the registered email address and then you can use that to reset your password. I cannot over emphasize the importance of this password. It should be kept confidential because an application can literally be pushed up or pushed down by a school based on the school has a lot of privileges over the application process. So please keep your passwords confidential. The next thing is that we have been encountering these common email issues. I hope these are now addressed for everybody but we did notice that some email addresses have blockers and filters enabled. So whenever an email is sent it bounces back and then it says that you have to go and click on some place to allow that email to go but our entire email system is automated. So it is not possible for a human being to go. So the email goes if it bounces back it just stays there because there is no human being there to go and click on something. Sometimes mails have shown up in spam or junk folders. Please check these. And please keep your regional offices informed of the correct email address. And I think this problem is now solved for almost all kind of the less. This is just for maybe there are one or two who are still having problems. Please let your regional office know so that we can address that immediately. Also I think because we really do not know who from a school is accessing the portal because I believe multiple teachers from a school are accessing the portal. We have provided only one login to the school. So we will be able to respond effectively only to requests coming from the regional office. Requests are coming directly to us. We actually sometimes do not even know whether it is coming from an authenticated email address or not. Also a request which I think KBS headquarters has kindly forwarded to everybody is that please do not disclose our contacts to parents because we do not have the wherewithal to respond to whatever 6 lakh parents or 9 lakh parents. So we are very happy to interact with KBS regional office headquarters. If schools have any issues please contact the regional office and they will contact us. So the school's interface has so I am sure most of you have already started using it. So there is a phase 1 and a phase 2. So the phase 1 is until application deadline on March 19th which is next Monday. And this basically involves checking and verifying the documents of submitted applications. And in case there are errors or incorrect documents and you feel that it is something that the parent can correct. So this discretion is left to the school. If you feel that it is a completely spurious application there is no point contacting the parent at all then you can just mark it as invalid. But if you feel that there is a necessity to contact parents in case of some documents are not appropriate you can contact the parents. And there are some features that we have enabled since March 8th. And I think these are already available. The phase 2 is what I am going to describe to you today which you may not have seen and of course we will make these slides available. We will make a video tutorial also available in English and Hindi. So this is you know yesterday I had a conversation with Dr. Khaware and we agreed on what this phase 2 should be. So it is based on that we have put the instructions for phase 2. And these will be sent to you along with the video instructions. So phase 1 I believe you know most of you are already familiar with this. You log into the school's interface and then you see a dashboard which indicates different applications received under different category. So I am sure everybody already has seen this. And then there are on the left hand side menu there are 3 things like you can view and check applications. You can view incomplete applications. You can view status of applications. So I will just show a demo portal that we are running right now. This is not the real portal because we do not want to access anybody's. So this is how once you log in currently it looks like these last things are what are going to be enabled after March 19. So I will talk about this but you should already be able to see view submitted applications incomplete applications and status of applications. And this is a dummy portal. Although we have written KV Mumbai IIT Poway this is actually not the KV Mumbai IIT Poway things. Every application here is a dummy application. So if you click on this so it has logged me out. So if you keep the login window open for too long then it will log you out. That is a safety feature. So that by mistake if you have kept it open and left somewhere then somebody cannot access and do unauthorized stuff. So here if you click on view submitted applications it will show the list of submitted applications. So I am sure all of you have seen this. So all of these are dummy applications as I have said. So you see the enrollment ID and then the name. This is the service category, the number of transfers, the cast, the disability status, differently able status, EWS BPL or not, single girl child. Whether this application comes under RT. So I am going to talk about this. So in the first phase we have kept this criterion relaxed in the sense that even if somebody indicates a distance which is greater than 5 kilometer or 8 kilometer we have put this in the RT list so far because their parents are allowed to go and change things until 19th. So it is possible that there was a mistake in the entry but after 19th I will show you what happens. Everything after 19th which is above 5 kilometers for urban and above 8 kilometers for rural will automatically get filtered out. You do not need to do any filtering on your own. But for the interface that you see now we have received several questions about this. So I hope all of you who had questions are listening to it that currently we have kept this RT feature fairly liberal so that because parents can go ahead and modify their applications. So if you feel that there was some error actual self declaration of distance says 5 kilometer but over here for some reason it shows 50 kilometer maybe they typed in an extra 50. So we do not want to disqualify that applicant because they have actually it was a so we can contact the parent and ask the parent to correct it and then in phase 2 you will see that if the parent has not corrected it then you get some additional features to go and fix this and finally when you actually ask for the list of RT applications it does all of that filtering so there is nothing to worry about that and on the status button here so there are applications have 4 different status so when an application is submitted or when it is updated again so it is possible that a parent submits an application today and again updates it tomorrow but if the application is updated then the parent could have changed anything in the application could have uploaded new documents so the status again becomes unverified and or you can mark it as documents ok documents not ok or invalid one important point to note here is that the applications that you see on your portal are applications as received until the previous day midnight so if somebody is making changes today and this we deliberately did it because if a parent is changing the application and submitting it multiple times we do not want the school to receive different views of it depending on when you click on it so the parent can do whatever changes for the whole day and then as of midnight whatever is there we make it available to the teachers so you can mark something as docs ok, docs not ok or invalid and similarly there is incomplete applications so these incomplete applications are things that people have started filling but have not submitted so far so I guess if somebody starts filling an application and does not submit it it does not come to the school it is like saying I took a paper application from a school filled it out partly and kept it on my desk and then I did not go back and submit it to the school but we will leave this to KVS if you know I mean if you want because unless an application is complete it does not make sense to start verifying it lot of things there are not even there because a parent can save the application at any point of time maybe it just enters the name of parent and saves the application everything else is incomplete so it does not make sense for a school to go and try to check that application so we have kept this separate these are all the submitted applications and then finally as you are checking the applications and you mark the status of different applications as docs okay docs not okay invalid whatever you can so this status gets saved and then you can click on view status of applications and then this shows you all the applications along with their status now in this interface as also in the view submitted applications you have these column headings which are enrollment id, name, service category, transfer, cast and so on you can click any one of them and the list gets sorted according to that so for example here if I click on service category the list gets sorted based on service category which means all service category ones are going to show up first and after that service category 2 and after that service category 3 and so on so I guess here at the very end we might see other service categories so this is there so you can see all the ones ended here and then the 2 started so this is this feature is provided because from what we understand this is how KB admissions happen first service category 1 happens again based on transfers it happens so you have all the facility to sort these lists whichever way you want so for example here I just want to show you that suppose I want to choose service category 1 okay so I will also try to talk in Hindi my Hindi is not very good but I will try my best so if you think if you want to see the candidates of service category 1 applications and you have already verified so I can select I can select service category 1 verification status I can select documents documents okay and here think that I am choosing every category or as you understand as far as I understand after RT when there will be scheduled cast category so you will do category wise or transfers wise so I can choose from here so now the applications in this category I have applied category 1 and the documents okay will show their list so here my dummy will show their list and if I click on transfer then this will be sorted so as if there are not many applications in dummy portal so if I choose general then it will be more there is not much in category 1 whose documents are okay if I want to choose all then it will be more okay and here because I have chosen category 1 so all the applications are of category 1 if I want to sort it on the basis of transfers then I have to click on it so it will be sorted on the basis of transfers this is the most transfer you can choose both sc disabled any combination if you choose sc disabled I don't know there is nothing in our dummy applications but so here category 1 will display sc disabled if let me see we have made this dummy there is nothing but we can choose sc disabled with it any combination according to it okay you can choose sc disabled sc disabled because this admission rules as far as I understand you have but there will be more so we have provided facility you can sort as you want then so this is you can use portal you can choose different filters you can choose only disability so there are three applications category 6 is their cast I can sort if you have some policy in the cast disability status I can sort even at a distance distance is the most distance your rule we don't know but you still have facility you can sort any category column title you can filter which one you want to see then you can sort category category wise you can go back to the presentation so I will go back to the presentation so I have explained that you can check incomplete applications incomplete applications are applications that have not been submitted or even if they were submitted after that someone changed it so it is something that the parent has not provided to you to inspect it has not been submitted the declaration has not been submitted the submission has not been completed so but this is the policy of KBS what you want to do with it we have made incomplete applications visible to you so I have told you that the data shown is on the previous day midnight you can choose any filter combination to see the application list and after that you can sort it and this is almost all schools are already checking already checking applications so you can click on view submitted applications as shown you can filter using desired criterion as you can check which applications are unverified so go to view status of application and choose unverified so it will show you unverified applications because in one school maybe multiple teachers are involved to check the application so you can set the number of records on the display 10, 20, 50, whatever and each teacher can take each page and I have told you that if you click on a column it will be sorted according to the criterion and if you click on enrollment id you will see the entire application along with the submission time stamp so I will tell you about submission time stamp because our application starting date first march or ending day 19th march but in this the way the time stamp is getting printed it is in the month, day, year format so first thing is the month next is the day, next is the year and then hour, minute, second so you will know exactly what is happening we have observed that in every mobile when you view it shows in day, month, year format you just check it because all the applications are happening in March so all the month should be 3 and dates will be different but this is the default month, day, year on most of the actually all the computers we have tested here and on other mobile, several mobile it shows as month, year in one or two mobile the operating system is flipping but you just check it should be March, it should be 3 and in this application you have all the details email address, phone number if you want to contact for whatever reason parents details and in the end the list of documents is uploaded for your school this year as one parent is applying you can apply from same registration so maybe some documents are uploaded for your school some other documents are uploaded so these are the documents uploaded for your school some documents are common like birth certificate, photo, cast certificate EWS, BPL certificate these are common but distance certificate service category certificate these are school specific transfer certificates these are only relevant for your school you can see that same application is applied in other school so relevant for that school you can click here and view you can check you can print but it is better not to print because so many applications are coming how much you will print you can save on your computer so this is so by doing this you have a question ok so let us go back to the presentation so you must be already checking so parents are submitting till 19 so you have to check some parent has updated so it will be unverified we have some emails that even after updating it is not unverified it should not be like this so tell us its enrollment number through regional office we will check because all the complaints we have checked so actually school has updated it after the parent has updated but something is coming so kindly through regional office we will check it and I have told you I have created a flow chart that we have created but I think you can view the details check the validity of the application it is a spurious application there are no documents if everything is ok mark the documents it is important after the documents there is a blue box to check the verification status the next day it will be unverified check and go to the next application if everything is ok then you can mark it as a spurious application it does not mean anything it is a discretion school we will not decide if it is not a spurious application you feel something is wrong you can check it there is a contact details of the parent in the application you can contact them until March 19th because March 19th is the last date when parents can update after that you can mark it as docks not ok so that when they upload something it will be unverified and you can check if you do not upload anything if it is not ok then there is a pop up that you can indicate what are the documents not ok I will show you a demo as you think I am going to view submitted applications and either think I want to mark docks not ok so there is a pop up screen that you have to specify which document is not ok so that when it is finally updated you can check if all the documents are ok then I am coming actually when parents can change then when you change then the parent can change let me repeat the question yes so the question is if parent has indicated one but you think it should be 5 then how will you indicate so as of now because parent can still upload a new document can still change the service category then it will not be right to mark the school because the parent can change it but in phase 2 when the time to update the parent will be over I will show you that the school can indicate that according to the documents service category yes, here there is a service certificate because it indicates that it is service category 1 but the service certificate which is uploaded is of service category 3 so you indicate that as far as we can enable the parents they are trying because it is possible that there is another service certificate which they can upload so you call the parent tell him that your service certificate and the service category have discrepancy then you decide what you want to do want to change the service category or want to re-upload the service after 19th when the time to upload after that the school will be given I will show you the school will be given all the documents have been updated after 19th nothing can change then you can indicate that the documents which have been uploaded can not be changed according to the service category 1 then I will show you but the application of parents can only be after the deadline because before that the parent can change anything the parent can log in anytime means 19th please don't answer now because there are people in other centers also they may also have questions so I suggest that you go through the presentation and then open the questions for everybody who is listening please note down the question yes, please note down your question would have been answered in the next few slides okay so let's go back okay so you must be doing this because March 8th is enabled March 1st the application portal was opened after checking if you want to check some duplicates so we already have detected some duplicates in the portal and we have sent all the details to the regional office so you must have contacted the regional office but to check the duplicates you can sort it from the name column so the name will be the same then you can see the application and as Mr. Khawaraj told that the KBS policy the latest application will be considered and if it is invalidated then you must first mark it because you can sort it from the name so if you have a duplicate application then you will see it immediately and for that what document will you check and decide that it can be a name of two children but it can be of two different children then you check the birth certificate check the residential certificate whatever you want to check then decide if it is a duplicate if it is a duplicate then you can invalidate the previous application because it will have a timestamp and keep the latest one but the criterion to decide whether something is duplicate or not is the KBS policy because the name of two children can be the same the name of the parent can be the same it can be the same but if you decide maybe you will have to call and find out if it is the same so this is the KBS policy and to save some document status you will have to check it in the blue box because if you do not check it then all the work you have done will not be saved you will not be able to see it so this is important and ahead of this I think this was the last one and there are some features export to excel button so we got a request to add verified status column so we have added it so if you download excel file, you will get verified status in a column and in excel sheet excel also has sorting, selection, filtering functions you can use and filter there is a search box in the search box you can enter the ID or you can enter the name so whatever matches you will see it in the school applications and you can also filter it by filtering that we have to see the name of the SC candidate so first filter SC then enter Krishna in the search you will see so you might have got these instructions this is in the video in the spoken tutorial in the slides so what I will tell you from March 20th March 19th the application deadline after that we will consolidate all the things so from March 20th morning you will get extra features and what you have to do tomorrow we have discussed according to that we have decided on this so after March 19th there is nothing to change anything else there is no facility because the KVS announcement announced that March 19th 4 pm is the closing time so everything has to be done by the parent by that time if you have to contact the parent then you have to do it before March 19th after March 19th the primary responsibility of the school will be to freeze the document verification status or as discussed with Dr. Khaware we have given 3 days an additional 3 days as you already are doing verification status but if something is updated on March 19th so you get an additional 3 days March 20, 21st, 22nd document verification status what this means that you will check the final application and after that you will decide that the documents are still okay or they are completely invalid if the documents are not okay then the parent will not be able to update anything so you have to indicate what are the corrections the documents submitted and the application submitted there is a discrepancy so now we cannot go to the parent after March 19th so you have to indicate what are the corrections and I will also tell you how so here from March 20th from March 20th you will see this link its called upload corrections so if you click this then there will be a page that you have to upload what are the corrections for this we are providing an excel sheet you download that excel sheet and please do not change their template if you change their template then it will be difficult for our server to find out what are the corrections so I will show you the template if you click this then this is an excel file so the template is ac that you have to indicate an enrolment id after that corrected single girl child status because the documents you do not think that this is a single girl child or the documents submitted you feel that yes this is a single girl child so you can indicate yes no corrected cast category you can see the cast certificate and indicate which cast category will be considered corrected service category you can indicate corrected distance from school it is possible that you have contacted your parent but after that he has not updated he has written in 5 km but the address is very far so if the parent has not updated but you can see the address is very far so we cannot admit that child in RT but if the parent has not updated so now after March 19th the responsibility of the school will be that you have to indicate that how much distance it is useful for RT so you are greater than 5 less than 5 if you feel that 50 km is the actual distance if you put 6 then it will go out but if the parent is not moving he has not changed so you have to indicate so you have to decide by looking at the resident certificate 5 km is it radial or not 5 km so you note and we will address those corrected EWS BPL status and corrected disability status so you see in this these 4 things which are single girl child cast category EWS BPL or disability it is common for all schools which are being applied if you should not be the same applicant in a general category one school considers that their cast certificate is not correct and the other school considers that their cast certificate is correct because if either the cast certificate is correct or it is not correct and in the KVS system if it is acceptable then it should be the same cast similarly single girl child similarly EWS BPL and disability these 4 are the same but these 2 will differ that one applicant in one school can have a service category one can have a service category two can have a distance so this is your school you can see your school's applications you correct it according to your school what you think is the right thing according to your school in each line here in the spreadsheet if it is not too much all these corrections after uploading the parent after the deadline you have to decide if the parent's information is correct so this is one thing and you fill it up and then you upload the file fill up the excel sheet you have 20th, 21st, 22nd up to 22nd 11.59pm till 12pm you can upload it and what we have also been advised by KVS headquarters we will implement that for every time a sheet is uploaded you have to click a declaration saying that the principal endorses these changes because what it is that I have applied as parent the school is changing my application saying that your category is not correct your distance is not correct so the principal has to endorse the changes there will be a tick box that the principal endorses these changes and after that it will be uploaded so that there are no spurious changes so that after verification you upload those changes because those changes will change the final application and the eligibility what have we decided so this is the facility that we have after parents application deadline is over even after that if you feel that the application is not correct then we do not want you to update directly on the portal we want you to explicitly indicate it in a spreadsheet the principal endorses yes these changes are endorsed and then we keep a copy of that if a parent asks a question I had written service category 1 how did you make it 3 why is it 3 so atleast we need to know that this was endorsed by the principal this was checked by the school and therefore it was made service category 3 so this is just so that we are everybody all of us are safe if a parent has challenged something then we have so it should be verified and then uploaded so 20th, 21st, 22nd and only those in which the corrections are necessary in which the corrections are not necessary you do not have to do anything let us go back to the slides they will be showing the dashboard approach so so this freezing document verification status here I will explain the flowchart so in upload corrections like I just clicked so this template spreadsheet comes do not change that template do not change the template do not change the template then you go to view status of applications whatever unverified applications are means whatever parent has uploaded or not you have not checked whatever unverified application is check if there is some unverified application if it is not empty so for each unverified application you will have to do this you will have to see the application and you will have to decide because the parent cannot change anything so you will have to decide whether the document is correct or not if the document is correct then you can do the status ok do the checkbox blue checkbox if the document is not ok then you have to decide whether you have to take the application whether it is completely invalid maybe you have contacted the parent but the update is still invalid so you can invalidate but if you think it is not invalid it is genuine application but the data given is not matching with the documents so you can do this indicate in the correction spreadsheet or after the corrections do the docs ok because as per your corrections the documents are ok after that you save so you have to do this so this is this extra step if you do not see the document ok 20th to 20 seconds then you have to decide whether you can correct it or not is it correctable or not correctable if it is correctable then indicate in the correction spreadsheet of the application and then save the documents ok and if you think it is invalid then mark it and save ok and if the unverified application is nothing then you check that the docs are not ok maybe you have contacted the parent but the parent has not changed this can also happen so you check the docs not ok if there is any application that is still not ok then you have to do the same you have to check that the document you can invalidate the application or you can correct it and do the docs ok if the parent will correct it we do not have the control so the parent may have uploaded some documents or not then you have to do the correction in the spreadsheet then you have to save ok and if both are empty that the unverified is not ok and the docs are not ok that means your document verification status is frozen so all the documents the documents submitted by the parent are the docs ok or after your correction and you have to indicate the correction in the spreadsheet do not add the rest so I have written about the spreadsheet that think there are only two corrections in one school then just indicate two and if you do not want to correct then just leave it you have to do the correction only you have to indicate and the spreadsheet will be available from 20 days like the application of the parent the deadline will expire the next day will be available do not change the format because do not change the format because by changing the format the update will not be correct and if you do not want to update like if you do not want to change the single girl status then just leave the blank just change the cast or EWSBPL or disability status and the online declaration has to be clicked and submitted stating that the principal endorses all the changes because this is a significant step the parent has applied and they will have to change so it has to go after verification principal has to endorse but probably there will not be many such cases as much as there will be cases they will have to endorse so what is ahead of this you will get this time till March 22nd you can upload till midnight so March 23rd, 24th we will put all of this information together and we will do a lot of checks to make sure that all applications are fine before the RT lists go out or this check may be your role so what we are going to do is all corrections uploaded by schools will be integrated there will be automated checks done that everything is correct there is no missing fields there is no conflicting but if something like just imagine a co-applicant Kvi IIT Povay and Kvi Bhandup both have applied cast certificate has been uploaded Kvi IIT Povay feels that this cast certificate is right for schedule cast but Kvi Bhandup feels that this cast certificate is not right so this is a conflict if that cast certificate is eligible for Sangatan or not similarly for single girl child and PPL and for disability so if conflicts are coming then what we will do is we will indicate these conflicts and send it to the regional office that in this school in the same applicant these 4 things which can actually decide whether it will go in the RT category disability status single girl child is not used for RT but it is used for the single girl child cast category or service category or for distance so if some discrepancy is coming of the same applicant but discrepancy from multiple schools we will send it to KVS ROs by March 23rd 5pm and by March 24th 5pm we must receive the resolution from the KVS ROs where there is only conflict where there is no conflict those are fine so after March 24th 5pm we cannot accept any more resolutions because we have to again put that back and make sure that everything is consistent before the final lotteries goes out so basically we will be doing this if the enrollment ID is in the spreadsheet then if there are conflicting updates then if the resolution is found by this time then we will update the application as per the resolution but if the resolution is not found then we cannot update the application because if there is a conflicting thing and if KVS does not tell us if it is acceptable or not then we cannot decide, this is a KVS policy and we will mark it as unresolved we will mark that thing as unresolved and if it is not in the spreadsheet then it is a very good thing it does not need any corrections so after March 24th 5pm every application will either not be touched at all because there were no corrections in the spreadsheet or if it was in the spreadsheet then if there are conflicting updates then we will ask for a resolution and whatever is the resolution we will update it according to that if there is no resolution then we cannot update it because we do not know which is the correct version in this category and if this is not resolved we cannot decide whether it is in this category or not in this category so that is the consistency check so I think T has arrived but I have 2 more slides I will take 5 more minutes then we will after T we will take the questions so here all the updates are done after this you have to administer the admission to administer the admission KVS has declared that the first place will be declared on March 26th so we will enable the RT Lottery and we have understood that the first thing that happens is the RT Lottery and it happens in public so we will enable the RT Lottery on March 26th KVS will tell us 8 am, 7 am, 7.30 am and here we have also received a request from KVS headquarters that maybe parents should first show a demo Lottery so that they can know how the Lottery is happening because actually after pressing that button because the Lottery will happen once for one school because it is not fair to do it again and again once it comes up, you will do it again so this is not fair so the Lottery will be done once for one school but you can first show a demo we can also give you a video a demo link and I will show you what kind of demo Lottery will happen so let me go back so here on the right side you will be enabled a link on March 26th with RT Applications for Lottery so let us take a look here if we go to submitted Applications and if I choose RT this is the interface you are seeing before March 19th if I choose RT then it will not care about the distance it will because the distance can be updated by the parent until March 19th so it will say whoever in EWS BPL or differently abled whatever the KBS criterion is I think differently abled SC, ST, OBC, NCL that is it EWS BPL so whoever comes under those regardless of the distance we are displaying you but look here there is a candidate who has 55 who has 22 5.8 whatever we are displaying or 13.5 so if the parent did not update this and if the school also thinks that the distance is correct then they should not be eligible for RT so here as you see let us choose this let us choose the status of applications and here the verified docs whose documents are not okay and invalid we cannot do it in RT and here if we do RT then apply here then 26 applications are coming whose docs are okay and regardless of the distance they are either in SC, ST, OBC NCL differently abled or in this we can sort it by the distance as you see there are 4 so as soon as you go and click on documents then you will see all this regardless of the distance but on March 26 after parents have uploaded their changes after teachers have uploaded their changes if the distance still remains more than 5 for urban and 8 for rural and here we are also enabling the display whether it is urban or rural so you will know but we will also put it there that as per our database we think this is what your category is and if you think that that is wrong please let us know before the RT lottery happens so here this is urban area so here we should not see these 4 applications so the final status as on March 26 when you are doing the lottery you should not see these 4 so that is what this button finally when you do RT applications then you see there are 26 applications 4 of them are more than 5 km so if we click on this which will be enabled on March 26 then you will see only 22 applications those 4 are gone or here so we are not showing cast we are not showing EWS BPL because these are things parents may not want to share we are just showing the enrollment ID the name here we have put dummy name and the distance so here if you sort based on distance you will see that the maximum distance is 5 so whatever your corrections are after your parents corrections plus teachers corrections if you click on this RT applications this filtering will automatically happen based on the region that your school is in if it is in urban region then anything if it is 5.001 km it will be removed so you have to indicate if someone has written 5.001 so you have to make it 5 because our system will treat 5.001 as more than 5 and it will throw it out on March 26 so this is this is the list before the lottery pre shuffle so what we are doing that all the eligible RT applicants we are ordering this randomly like we shuffle the cards so we are shuffling randomly so the name of the RT applicant is here I can order it by the pre shuffle sequence so maybe some parent wants to check if my name is in the list so you show this list type its enrollment id in search if its name is here then it will show so maybe to verify parents and I think it is better to show satisfy all the parents show all the RT that everybody is satisfied that your name is in the list before the lottery then a button will be here that randomized RT applicant so this is the pre shuffle which is sequence number means this sequence number does not mean much we have just listed the sequence number here has no effect on the final shuffle we can export this also so if you have to put it in the notice board in the list of the RT application then you can export it because if you press this button once then this list will be shuffled and you can also take out the PDF and when it will be shuffled then you will see how many numbers were in the list so you can go and check so I will just click this so this randomization because we are trying to do it in a very secure way so that there is no bias towards any applicant it takes a few seconds within 5 seconds it will come so let us see that I will click this it will say it may take a few seconds and then it shows up here this is the post shuffle so here your pre shuffle sequence number will also be shown so this is now ordered by the post shuffle and see this number 1 was in number 8 number 2 was in number 20 number 3 was in number 5 so everyone's name is here which number was in the list and what is the number after the lottery so imagine there are only 10 seats for RT so you look at 1, 2, 3, 4, 5, 6, 7, 8, 9, 10 there will be a button here saying provisionally admitted you click it and the rest of the list you announce that this is the wait list so once in the lottery you finish all so that if your name is 400 applicants in RT and someone's name is 400 then go and try somewhere else because there are no chances of that there are no chances in RT if you have 10 seats it is 400 applicants and someone's name is after the shuffle it is in 400 so they should know that the list will come along so you will give the admission you will give the wait list you have to export this whole list you have to put it on your school's notice board where you have to put it you have to put it on the school's website so it is clear and this can be done only once after I have pressed the randomised button that button itself will disappear you will not be able to shuffle it again because for the sake of fairness their name came first if we shuffle it again then this won't work so first you show them the demo first tell them that check everyone that your name is in the pre-shuffle list after that press the button that is it and this is for fairness I think this is needed so this is how the RT lottery is going to be done and you can export it you can directly export to PDF so I will open it you can save it so here this list is your enrollment ID, name pre-shuffle sequence, post-shuffle sequence and what is their distance you will get everything here in the list so you can print this list or you can put it anywhere on your school's website because we do not know our team still doesn't know how many vacancies are in the school and we do not want to know it at this point so it is very difficult to change it so you know how many vacancies are there in RT so you go as per this list if you have 12 vacancies then you go up to 12 if you have 17 vacancies then you go up to 17 and press this button that you can additionally indicate it so let's go back and I will just wind up so RT lottery I hope is clear if there are any questions we will take it and in this if the documents are okay or unresolved unresolved means there was a conflict and we did not get the resolution from KBSRO so we will include it in the RT lottery or you can also think about unresolved documents okay we will include it because we want to give the chance to the parent after that if the parent can't see the documents properly then you have a full waiting list disqualify it and go to the next number so this will already take into account the distance criterion we have received a lot of questions that the distance filter is not being filtered but before parents freeze the application we do not want to disable that because you will also have the advantage that if someone is showing 55 km in the RT list then you call him and tell him if you are really 55 km then you have entered it if you are right then put it when the RT lottery will be there and the randomization button will come only once after that the button will not go you cannot do it and with the randomized list you can give provisional admission and you can declare the waiting list now regarding provisional admission the school decides which applicant to give provisional admission first if you have 10 RT seats or even after that if you have sorted the service category from one number of transfers that means you have to decide the school who is being admitted from the applications whose documents are already verified if the application is not verified then it will not appear in this list so you can go to the RT post shuffle list or list of applicants selected in the SC category then put it in SC then filter it from the service category then sort it from the number of transfers then decide where you have to go and for each application there will be a provisional admitted button if you have to admit it then tick it if against an applicant you have admitted it then that applicant's name will not appear in any other list think in the SC category then tick it and it is of category 1 then it will appear in the list of category 1 because a candidate applicant is offered admission only by one criterion if someone has been admitted in the RT and it was in category 1 then it will not appear in the list of category 1 that means you proceed as per the sequence according to KVS rules if you want to do the first RT then do the provisional admission of the first RT then if you want to do SC then do the provisional admission then check that your school's vacancy is 15% or not you can check you can sort that list based on the caste category you can check how provisional admitted is then you come to the SC list which is not already provisional admitted then you filter it from the service category then sort it from the number of transfers then give as much as you have left so you have to decide which school which applicant has to be given provisional admission all the criteria filtering sorting we are making it available because we do not know the vacancy in any school actually and we do not want that at this point because at this point it will be very difficult to make those changes so for each application you click on provisional admitted against the application and this will remove this applicant from all other lists which you are going to use to display applicants not admitted and then I this is the last slide so how do you select applicants from other categories you can go and do it for SC, ST maybe in this order this is what KVS decides first SC then ST then service category 1 then 2, 3, 4, 5 and you can sort applications according to the number of transfers required so that you can decide on those whether you want to admit or provisional admit there are two categories for which Dr. Khaware has said that we may still need lottery after this which is the last service category in which children of any other category are because there are a large number of applications if you have 5 seats even after reaching there then you have to again do a lottery there or single girl child if you want to do your lottery in single girl child so we will enable that same thing that I showed you for RT lottery for the last category category 5 category 6 depending on your school and for the single girl child status so that same thing will be shown pre shuffle sequence will be shown you can press it once post shuffle sequence will be shown after that you have to administer the admission provisionally admitted based on that so this is what we have as the main presentation I think we can take a short break now and we will come back and then we will like to answer all questions YouTube channel may be both questions so thank you so let us come back here in 10 minutes because we have until 1 o'clock and it is already 11.55 so there is some tea outside please let us have tea and then let us come back in 10 minutes and for other centers also who are tuned into this let us reconvene back in 10 minutes because we want to take questions and we got some questions on the YouTube channel we want to address all of the questions whatever is remaining after the presentation that we have given if the presentation has already answered your questions then of course it is fine so in 10 minutes at 12.05 we reconvene back