 Hello. Welcome to the Jenkins Advocacy on Outreach 6. Today is November 5th. We have your contributors on the call, Alisa Tong, Mark and me. And let's see what we've got in our agenda. Okay. Do you see my screen? Yes, we can. Okay. So, yeah, ongoing collections, announcements, mailing lists, some program updates and the upcoming events. Let's just go through the agenda. So, for ongoing collections, I will just quickly show the current status. So, last week we announced the candidates for the elections, the current situation that we have to contest the roles. We had two governance board members. We had two board members and also release officers. The rest of the officers, including the events officer, are not contested. So, effective December 3rd, Marki will become the events officer. He was unable to join today. He is at the Spinnaker Summit. There will be a lot of coordination, and this week will be the venue for that. Same for other officers. So, security officer, infrastructure officer, no changes. For documentation officer, no changes as well. Mark, you'll keep leading this effort as well as the documentation seat. So, we will spend some time in order to communicate the elections to contributors to get registrations and before that to get donations. Our current situation that we are not that high on the registration numbers, but at the same time, we've gotten enough registrations to think that this election is legitimate. So, any additional promotion will be appreciated. But yeah, I think that we are on the way to get enough votes. The voting itself starts on November 10th, so it's five days from now. Okay. Any questions, comments before we move on? Well, actually, since Jacqueline just joined us, Oleg, is there anything we could envision that the continuous delivery foundation might be able to help in the promoting of the ongoing elections? Certainly we're doing social media efforts. We've got linked in. Are there things that CDF might help us? Yeah, I can definitely. It makes it honestly a lot easier for me if I could just copy and paste. If you've already have copy created, and if you've got any creative assets made for it, I'm happy to just repost it instead of having to reinvent the wheel and having to write all new things. So if, do you have like a shared file? I could just start pulling from it and then I can schedule in our tweet back and also through LinkedIn this promotion. So we don't have shared content. We have posts in place. So you can just repost them. Okay, so you just want me to like retweet and repost them. So it would be the easiest way. Okay, can I get links to that and then I can start doing that. The links to the chat. So just a second. So, yeah, just all of those start to just retweet them. Yeah, we have quite a lot of traffic these days. So this one we are happy to know, scan it. So this is the best to be reposted. Okay, yeah, I can do that. LinkedIn Jenkins project, we have basically the same post. Okay, and then are you, is there like, do you have other assets like a blog or anything like that, because that. Yeah. So the second time I didn't care the link. Okay, this LinkedIn post, then you have a blog here. So again, this is the recent announcement, but it makes sense to repost. Okay, cool. Yeah, I will work with Roxanne to get the blog reposted. If that's okay, like basically you will just copy and paste it on the CDF blog. Okay, and then, and then I'll go and repost that stuff right now. Yes, of course, basically November 10 is when the voting starts, and the voter registration ends on November 8. So for example, if there is some invite to get it out tomorrow, it would be awesome. Okay, let me, what's today's date today's already Thursday. Let me talk to her because I wasn't. I don't know if we captured that in our newsletter. I know she did ask for project updates. But if that wasn't captured, I'll ask her to to see if there's still time to include it she sits in Germany so it might be kind of late for me to capture but I'll try to definitely get it. Yeah, we added information about the upcoming collections to sell to the this month's project update. So the one which was requested by Dan Lawrence, but you have a kind of separate reference would be also nice. Yeah, the rest you can just report them right away or when this is fine with you. Okay, I'll do that right now. Okay. Anything else on elections. Actually, yes, Jacqueline Jacqueline, you're eligible to vote, I would think, as a contributor you may not realize it, but you and Alyssa both. I didn't know that code but anyone who contributes to the Jenkins project is eligible and the eligibility is quite simple, you need to be a public contributor, which you are it doesn't have to be code. Yeah, even if we've never like I've never actually committed like a pull request or anything. Okay, good to know. Okay. One of the challenges for us and people understanding that is they think oh, I must do these great grand great huge things in order to be allowed to vote no no you need to be a contributor and that could be a being a voice helping us. So I didn't know that you are eligible as far as I can tell. We specifically made this change. Because, yeah, in previous elections we considered contributors only who did contributions through. Basically, either through Jira or through github. We removed any border so that any public contribution comes. Okay, cool. All right, I'll definitely make sure to vote then. Okay, I plan on voting as well. Just don't miss the registration deadline. We'll early vote this year. Go with the theme. Yep, exactly. Just don't take too long like the US. Okay. Okay. So yeah, moving on announcements made in peace. So I think that we should finally introduced one. We discussed it one week ago with the Jenkins governance meeting I took an action item. So basically the intent is to have a new let's say Jenkins announcements at Google groups. So the idea is quite simple. It's low traffic, mainly pleased. So maybe one or messages per month, maybe a bit more when needed to communicate mostly to contributors. Not to users. We can actually have both contributor and using why it's important because for example what we realized with elections and other community events. Basically, we don't have a way to reach out to the community. We have user mailing please we have developer mailing please. Not so many contributors section to watch them because that is a high traffic. So creating a separate money increased definitely make sense. So these are intentionally low traffic folk and the primary focus is contributors so this would effectively have avoided our having to extract the list of maintainers. Is that the kind of thing so they would self subscribe to be to be included in that kind of list. So always such kind of newsletter who would take a long to ramp up to get enough followers, especially if you do promote it. If you promote it, you will still require considerable time. Thanks. And just seconding to respond to the message. But yeah, I plan to introduce this list. And once they will probably write a blog post, etc. But it really depends on my capacity which is not exactly impressive these days. Okay. So for Jenkins is the way. I would like to summarize the status. Yeah, yeah. So Jenkins is the way. Oh, okay, are you able to see that. Oh, like, Yes, I would need to to sign up for a drop box. So I can do that but not on the screen share mode. Okay. I can take away and show it. All right. So, Mark sorry you're hearing this again, but I'll talk about it and then I'll share the video so basically what we did was we took. So we generated a bunch of user stories and case studies for Jenkins is the way. And we wanted to be able to share this via another vehicle besides, you know, a document PDF file, right so we put this into a video. Basically, it's a two to three minutes testimonial video from the actual user. And let me share that right now. See if I can do this. Share screen. Can you see my screen. Yes. So this is, this is from Timot and he's a software engineer so we have a case study on him as well. And so now we're just putting into video Oh it looks like my internet is not liking this too much. Sorry. It's a two minutes video. He's talking about the challenges that he that he and his company or his team face and how they use Jenkins what was their goal what was their outcome and very brief and I we stuck with the theme Jenkins is the way. So what we need to do with these videos is to post them on YouTube, our Jenkins YouTube and as well as CDF YouTube page of Jackie is okay with having it there. Totally, I'm like so excited about this content. I was like, can we use it. His last time we use the case study. I can't remember was it T mobile. I'm super upset at us so yeah I'm totally about sharing this content. This is really awesome. Right, so this. So we learned our lesson from team T mobile so we made sure that we're able to share this with a bright, a broader audience. And we did get the okay. So I'm more. So these are the two videos that that we've finished. So we're continuing to work on more videos towards the end of this year so I'm shooting for two more videos. So hopefully we'll be able to use this content. Besides, you know, like on YouTube where where video is is more acceptable but anyways, I'm sorry I can for some reason. Okay, oh, there goes to be working. Oh, not anymore. It's okay. Yeah, so just whenever you can share those. I'll create a playlist in the CDF YouTube, and then I'll also start sharing it on social media. So like tweeted tweeting it and also I'll share that with. Like how we can start integrating that into like the newsletter or any email communications like that kind of stuff. So some some promotion. Yeah, great. And then I also submitted a couple weeks ago Jackie I submitted a couple of Jenkins is the ways case studies and user stories to the CDF page. Okay, did you get those by the way. Let me sorry I haven't looked at it in a while. But yeah let me look at it now that I that you brought it. So they're case studies. Okay, awesome. Because yeah we haven't done anything with case studies in a while. Yeah, awesome. Yeah, I can definitely tweet about this because I don't have anything. Okay. Oh cool. Awesome. And then I'll, I'll probably submit a blog as well that talks about that talks about some of these stories. Okay. We can also publish such videos directly on Twitter on YouTube without the blog. Sorry not YouTube LinkedIn. So for these search channels we can post them directly. It's a preference, but an additional blog post would also help. Well, and certainly posting a video into LinkedIn increases the likelihood that people will view it. Yeah, watch it so it's a higher engagement so you have LinkedIn sounds really great. Yeah, okay definitely do all that too. I currently don't so Tyler hasn't responded to me and so I currently do not have access to LinkedIn and Twitter and so who would be able to help me with at least LinkedIn market has been helping me with Twitter for Jenkins CI. I can just grant you permissions. It's me for the account at the moment. Ah, okay. At the same time if it's just posting the video it's not a problem I can help with any moment. Okay. But yeah for Twitter, I will look into that again because I have a few other topics. And now, Alyssa those the two videos as currently exist are hosted on Dropbox the idea is we'll put them on the Jenkins channel on YouTube. Once they've been approved once we have agreed that they're okay is that right. Yeah. Because then I assume Jackie would would reference them would refer to the reference them in her playlist right from the Jenkins play from the Jenkins YouTube channel. Yeah I could do that for sure or you know if you get me the raw files I can upload them there too. Up to you guys yeah. Okay. And I don't know on YouTube channel management, I was assuming that single copy into playlists is probably better than two copies into plan list, but yeah, probably you're right. Okay. Yeah, so I'll just reference it then but I think what will be better Alyssa, instead of me like retweeting and like very sharing some of these existing posts if it comes out directly from the CDF as like we're posting it. I think that might be nice to. Okay. Okay. Yeah, but I'm flexible so. All right. So should I send the videos to the outreach mailing list for approval. Make sense to double check but yeah, I don't think it's a big problem. Just go ahead. Do you have do you have YouTube upload permission Alyssa if you don't I do, and I could, I can upload them to YouTube. Yeah, I do not. Okay. I thought you have permissions to you to police just a second. Anyway, if you need to YouTube permissions it's also something we can get you. Though in this case it will require an email to the developer my name is. Technically, you can get permissions. Okay. Just second I'm checking the account because I was sure that you have access. Oh, I, I have never uploaded a video to YouTube on Jenkins CI for Jenkins CI. Just a second. No, I was wrong. You're not in the list. We have quite a long list of participants which needs a cleanup, but you're not in the list. Okay, so yeah if you send a message to the developer money please it shouldn't be big deal. Okay. Thank you. Anything else on that topic or should we move on. Can move on. Okay, just a second. Good destruction to beat. Okay, so if you're a video. We have the action item to post that the governance governance has agreed that we can put it on the Jenkins that I also I just need to get it done. Okay. So, yeah, then upcoming events. We have for them. We have G so we have contributed summit. Marcus governance. What do you mean. I had, I had the action item from a previous item that previous meeting notes that I had seen that I need to submit a request that we propose to have a contributor summit, and get the governance board approval that yeah it's okay we do a contributor summit. So that's not necessary. Do I not. I was just assuming what governance approval to say yes let's go ahead with contributor summit. Here are some ideas. Well it makes sense to discuss that the yet suggest we think up offline because maybe the summit's connected. Definitely a contributor. Yeah, we definitely need to do that. Maybe at some point. I'm not sure about user summit but contributor summit summit. Also, we have the day of Jenkins Japan December. And we have you on just a few weeks right. Yeah, less than two weeks, right. So, yeah. Marky me and I guess Mark have submitted our availability. So, Jacqueline doing it. Anything else for coupon from the Jenkins project. No, just, I think, like I was able to register you and marky and mark I didn't see on the sign up sheet so I didn't sign you up. You should not I apologize I'm not available on holiday exactly these days. Okay, okay. Okay, I just just in case I didn't I missed something. So yeah I think we're all good I got you guys all registered. So yeah I think it's just showing up whenever you, you've got some time. Just in case if we need to transfer participation is it possible in principle, because I have a pretty bad time on her lap, because of my time zone. So even there is a contributor who would be able to be present for longer time. I can do. I'll have to ask to be quite honest oh like I'm not sure. I do have some extra attendee passes like they part of our sponsorship they gave us like 50 attendee passes. So that's also another way that somebody if they want to hang around the, the CDF booth, they at least have a past they can chat with people, but they might not have like the booth pass. So that that's also another thing too. And if there's folks. You want to share keep calm passes with like I think I've only shared 15. So if there's folks that want to attend because it's $100 right now. Please let me know and I can provide them a code. So that could be also for members. We, we, I think it got sent in the member newsletter but one of the things we're realizing is we don't have all of our, the right members in there. But yes, if you if there's like cloud these hopes who want like a ticket and they just, they couldn't get it through cloud bees. Let me know what I got a few to spare. Okay. Yeah, we're good. We're gonna keep calm. Yeah, that's really great. Yeah, I didn't check whether there would be any Jenkins talks. There are definitely some Jenkins X ones. But yeah, maybe if Jenkins and Kubernetes stores practically will be able to have more representation, the conference, the coming months. Okay, so then the day of Jenkins Japan so basically it's me and Steven to run a presenting there. Plus, because we didn't talk most unlaunchable from what I understand. Plus, some one talk from tech metrics. So it will be a relatively small event but they keep doing that and that's great. So for FOSDOM, only VFS submitted an application for the test automation different. So it's in the previous years. I think it's actually CI CD dev room but yeah it's it's that same concept. It's the same dev room he ran last year. Yeah, basically it's not clear to what else happens at FOSDOM because this is the first time they're doing it remote for example there was no real call for applications from projects. And yeah it's not clear how you would do a developer table there anyway. It's the same for call for proposal so I guess they just about starting to bed and they will do it after meeting November when different sites should be announced. Yeah, I believe that we will have a lot of contributors at FOSDOM. So it's not clear how we do this in terms of what community events we try to organize. Okay, then. JSOC right? Okay so for JSOC we started preparing to the 2020 edition. So there is a blog post staged for 2020 results. I'm not sure maybe it will postpone it even until the early next week. But yeah the blog post is staged also these have started collecting proposals for 2021. And that we can accumulate some ideas. Again we just using framework from the previous year but it still needs to be seen how we actually organize JSOC next year. So whether we apply it as a single organization is continuously with the foundation or whether we are doing separately. All of these topics are yet to be discussed. And also changes in how JSOC organized in 2021. So when we get closer to application phase in January, there will be a lot of topics. By now we just collect project ideas which makes sense anyway. So yeah there are just a few ideas mostly placeholders but we can create more. So we haven't even launched the call for proposals in the coming year. And contribute of summit 2021 basically what we discussed. So maybe one question would be to continue delivery of the foundation. Yeah that's what I was going to say is I know for CDCON 2021 we were thinking about adding a third day and it being the Contributor Summit. We've gotten some feedback that it actually should be a standalone event for all of the projects. So I think they're thinking about maybe like well a we need to sync with all of our community leaders to see if that's something that they're on board with and if they prefer a standalone event like what would that timeline be. I think I've heard it get kicked around that maybe like February would be a good timeframe. But if if you guys like yes please let us know what you need regarding the contributor summit, and then I can start getting the other community leaders on board. So that if you need a platform or whatever it is that you need we can start working with the LF events team to get that coordinated. Yeah, so regarding that we can potentially just do it in zoom. Yeah, yeah, I think there's like the Linux foundation has a zoom wrapper called KQ, and it's supposed to like enhance the breakout rooms on zoom. Somehow like be able to make it easier for folks to be able to transfer from one room to the other versus the limitation on zoom right now I believe is you get assigned to a room and you have to stay there. Yeah, so it's basically platform for small events. Exactly. Yeah. It's something we could definitely try especially if the Linux foundation needs feedback. Yeah, but yeah for us it would be like just opening session, then a few breakout rooms. So usually what we have is something like four or five tables focusing on different projects. And then basically getting back together doing some live demos, whatever closing fun events. Okay, yeah. And oh like and mark if. So I'm thinking about budget wise for next year. If there's something specific that you want to include in the contributor summit like giving away swags to the contributors. Let me know. So then I can include in my budget. Just for computer summit or for whatever community outreach program we have. So yeah, it would be for so right now we're talking about contributors summit so contributors summit but yes so as I'm planning for 2021. I'd like to get an idea of, you know, for the whole year events for the whole year, whatever that you have in mind. And what would be did learn to probably disinformation. So if we are in November say end of this month. So I guess somebody would need to gather feedback from all parties to prepare this list. I can do I can do that do you want me to show should I start the discussion and the outreach. If you could start this discussion would be ideal. We can definitely consume all this work we can get from sponsors. This is not a big deal. Yeah, for once it's definitely something we need to think more if you want to understand. Moving on. Yeah, so last year we put together the annual report that kind of recapped what the city foundation and each of the projects were doing. So we're doing the same thing again. One of the things I've already put a meeting on the books for December if you scroll down to the project update section. I believe I think the community had already created this for Jenkins but it was the same infographic of like the number of core releases plug and releases basically any of those metrics that you want to ensure that the community knows about. This is the template that we're going to be discussing of like, how do we want to like, how do we want to communicate to the community. What the project achieved in 2020. And then also just come to a consensus on what that template is going to look like if we can move forward with the same one or if there's there needs to be updates to it. So that's what that December meeting is about. And then. So yeah I just, I'm trying to attend all of the outreach and sick meetings for each of the projects to kind of get it in their head like what, what should we talk about for Jenkins and, and how do we represent it. Like what did it achieve in 2020. So that that's that's why I'm also bugging you guys here. We did it in January. Yes, so what I'm trying to do, Oleg, we plan on publishing this and let me share. I do have a work back calendar of each of the sections. What we're trying to do this year is just put the template together so that in January. When that data is available or when the community has the time to put everything together we just have to drop in the content. But the goal is to get it published January, the week of January 18 through the 22nd. So it's more kind of like later half of January because I did tell Tracy this last year, we probably didn't publish till late June late January and folks didn't get stuff to me till about like after after the new year. We did build that in. But yeah we just want to kind of start planting the seed and, and then let folks kind of put together that summary of what they want to include. Let me find that document and then I'll tag it there too. But yeah that's that's really the biggest update there. Okay, thank you. So, you definitely do that. We have plenty of time. So we can spend some time to list highlights, or we can just finish at the meeting color. If I didn't have to put it in cups. So yeah we will definitely do it. Hey hack fast. Yeah, the UI UX. So it's a basically so. October fast. Yeah. elections. Any releases as well. Last year we just put summary statistics a protocol correct. Yeah, we just did some like high level statistics. Yeah, we didn't really talk about really specifically apart from summaries. So, but you need to do something. I think that's never happened in in 2020 like let's give nothing technical happen it's okay. Let's just cover like the events and all that kind of stuff I think that's really good community building. Oh like maybe we can also share the user stories and the case studies. Yeah, like the Jenkins is the way campaign results I think that's really good. Yeah, separate bullet and just putting things together. And we also can just highlight the recent releases. So I have a lot of center template for what you were sharing this year last week. So maybe put some key features. And then wasn't also like the Jenkins engine templating. Isn't that a kind wasn't that kind of like a big deal to because it tells sort of like the interoperability story, potentially there. So, yes or no. Okay, started last year. Okay, and there are plans for 2.0 but these funds are working progress. I'm not sure whether the major release will happen. Okay, okay, got it. Yeah, sorry I thought there was some some big update over the summer with the Jenkins engine template. Okay, so we have some candidates, for example, yeah. Hubs checks pipeline is Yamal. It's on pipeline like it's ready. So, yeah, this is something we need to think about carefully. Okay, yeah, I mean we've got time so yeah. It might be worth putting a roadmap roadmap entry. Oh, you've got public roadmap but then yeah I just highlight some of the things that are completed on the roadmap and yeah that would be awesome. Yeah, so we have a little bit of detail there. Yes, we started the roadmap and here are some of the things completed. Here's an update of what where we're at with that roadmap. So we have all of the stuff that are kind of some items. So we've got a number of green and so we're in the release to raise premium. Yeah, actually we should start thinking of the special example for two and service integrations is quite empty at the moment. So we're probably going to work with contributors on that. But yeah. Very cool. Okay, yeah, so we'll we'll keep on working on it. I'll keep bugging you guys. Okay, anything else for today. Then yeah thanks everyone and talk to you in two weeks. Okay. Bye. Bye.