 Okay, so I called me in to order at 9-0-2. Erica, do you want me to call the problem? Yes, I do. So, Gene Christopher, Lori Sally. Yep, here. Are things all right with you? Here. And then staff, we have Harold and Nathan. Here. Michelle Lee. Here. And then you set the hour. Here. And then we have Fae outside. Joyce. Joyce. Yes, ma'am. Thank you. Erica, do you want to come up here or do you need to start? Yeah. Okay. All right. Next on the agenda is approval of the minutes from our April 19th meeting. So I'm going to have the motion. Okay. So it says, the meeting was called for by, under this, it's not just called over from you. Chapter on. All right. I think it says something else. Yep. Yes. So that's under number one. You also have all the motions to approve with that change. I'll move. Okay. Okay. We have a motion by Dean and a second by Lauren to approve the minutes with the change. Number one. Vote. Ayes. Please say hi. Hi. All right. Maze. Motion passes unanimously. Let's go on to number three. Public invited to be heard. Anyone from that public? So at number four, organizational updates. A, by-laws updates this. So Erica, where are you in terms of getting those signed? They are. Ready to sign for the year tomorrow. So tomorrow. Yeah. And I think I have to sign it too. So it'll all be done tomorrow. So it passed the commissioners and then just has to officially be signed. Yeah. Okay. Perfect. We're good. On the B, LHA Vice-Recording over an election interview process. I'm going to probably jump down on this one. So we're working on it with our city clerk's office. We had a thing happen. They posted the positions like they would have in the past for the advisory board. No, for the housing board board, not the advisory. And so, you know, some time ago, the initial original question came up. Actually, when she moved and the city attorney advised. So city boards and commissions have a charter requirement that says you have to live within the city. That was in play for the housing board board. Because the council is now the housing board board and you're an advisory board to the council. That doesn't come into play because that's a city charter requirement. So that's why Lawrence able to stay on the board. They posted it as the advisory board, not as not posted it as the authority, not the advisory board. Yeah, city attorney and I were talking about this and because of how we're trying to keep everything square and separate. We're calling a timeout on this because we don't want the city council to interview and necessarily select board members at the city council capacity. And then the housing board inside five. So the city attorney would register those and separate points to keep that separation in play. All kind of goes into what we have to tell about how we're separating anything else. In that conversation, one of the things that we wanted to talk to you all about is really defining what we want in terms of advisory board members and what kind of skills you all are looking for. And is there anything in particular? So for example, we don't have anyone in finance or your finance. What do you do? I'm a county director and see you. Okay, that years and years are not anymore. So you're the finance, we don't have a lender. Lender? Developer. Developer. Well, yeah. Developer. Yeah. She's going to develop so like a lender. What's his face used to be? Yeah. Yes. So what we wanted to talk to you all today is if you kind of had what is the mix you would like to see on this. It's really open to you all so that we can take that back to the board and say here's kind of the mix of the advisory board things they need. And I think it's even more important now because we're we're full tilted in development and we'll give you some updates on other things. But we wanted to open that question up to you. Obviously what you want to see is anything in particular that you want to see in terms of the board that we're going to probably go back after reopen as the housing authority for applicants. As the housing authority board, reopen as applicants for the advisory board and go down that base. Okay. That's good because I forgot why. No, I think it's okay. I just figured you were wrong. It's just my easy way out. It's also because your mission and purpose has shifted to this advisory capacity. So you have, there's some different reasons to really rethink the skillset. In terms of how you advise the board of commissioners, but also, and you did the same your last meeting with the residential piece that residential community. So I think it's a really good time to just talk about in general as the online housing authority advisory or what, what is really the mix of both some skills and values that you want. Yeah. I mean, I was talking to Michelle about it. So obviously we've had some challenges within our first office. So we were all covering and struggling and show those what we did. This later last time was true. But the last time was two years ago because last year we didn't do it because we did the conversion. So, and we just didn't have the brain power. So that kind of led it all to where we are today. But it kind of works out and I think we need to have a conversation. So I'm going to turn it over to you. Well, now you can kind of tell us what it feels like. I'm really like, I have somebody that I really hope I've heard of, and preferably the real estate tenant and possibly even real estate development kind of. But I would love to have somebody that has that kind of experience to bring. I think that would help us greatly. And I'm going to miss Cameron, you know, and more because I could always look at him with a question mark and he put in an explanation mark. I agree with Gene and it won't run. It was on our list of what we were looking for. And I went back through my stuff and I couldn't find it. So I just was wondering why it was not running. I think your preference, I think it listed what Harold would like to say on it. And I think Harold's now asking what we want to see on it. How many board members do we have? Five. Five. Is there, are we, why are we restricted to five? So I think we did five because in the transition we wanted to keep the people who were involved in, because our link joined like right when this thing started. Right. And we kind of, I think we said we need to keep the band together. And we didn't want to have open slots that created quorum issues. And so we wanted to keep the band together knowing that there were so many moving parts that trying to bring someone new into the mix. Yeah. Would have, I mean, our lane was drinking water from the fire hose. And we weren't even in the depth of what we were doing. Exactly. So that's why we did it. We can also say if you want seven, we could make the recommendation of adding seven. And it would be in a violence change. Right. That's hard to understand. So yeah. So if you all want seven, in fact, something we can put down at seven, but yeah, you can just kind of say, here's what you kind of want in the mix. Because Cameron was, I don't know if you wanted to see, he did real estate, he did development. Yep. He did all of those things. And so he was a good conduit for a lot of that. So, but you all let us know and we'll put that together and then I'll take it back to the board and say, we're doing this soon. Here's what the advisory board wants to see and we'll re-open. Now it's, so a quorum is set by total number of, it is that number of bodies that are in a seat. Okay. It's majority. Yes. Total number of the defined group. So at one time, and we're thinking back to quite a while ago, when you were talking about LHTC, if they disbanded, you thought some of those people might add to the board, would you add? Add to it? Is that still? One of them is interested in it. He is in Turkey. He may be more interested in, if we have to do a show, there was something that I can talk about. It's Steven, what's Steven's last name? Joe. Adam and Steve. On the LHTC board. Morgan. Morgan. Thank you. Thanks, Kendra. I just thought the show was on the board, so I thought she was on the board. Okay. Not on the board. You were on the, what are you calling it? The Hearthstone and Lodge. Board. Okay. Not anymore. Why have a little list going here that I was just thinking about when you were talking about the finance perspective, developer, lender, this could be two or it could be one, tenant focus slash community organization, representative, legal attorney. And that's like six. I would even say, I would add construction. You know, somebody with maybe, okay. Thank you. I got a hard head. Yeah. I have literally spent the past three weeks every day on a construction site. Okay. Five or seven. I mean, I'm not a, I don't have a builder. Right. Yeah. But if we want construction management. Well, that's what I am. Actually, yeah. For us. Okay. Yeah. Richoto, is that something that'll be? Yeah. Community Housing Development Organization. And so these are things we're trying to figure out. You get special funds, special money for those. Yeah. So this is what we're trying to figure out. This is really related to the LHTC. The work that we're doing. And we're finding that out and bringing it in. LHTC was historically richoto. In Colorado, they changed so many of the financing mechanisms that there was really nothing for Chodos to do. All of the money starting to come forward. We're starting to see where there is a need for a Chodos here. There just wasn't a lot of money circling around the warrant. And so we're trying to figure out on the LHTC side, what do we need to do and how do we need to do it? And how would that interface with LHA? Would they be like a partnering organization? Probably. Not like they would be separate like LHTC has their own projects and we have our own projects. No, because the partnership. And this is, I think, what's changing the landscape a little bit of what we need. Taking down LHTC and bringing it into LHA is really, really LHA squarely the development world. Whereas historically the LHA board relied on the LHTC board for development. That's why we thought we needed to have this conversation. So it would be an ancillary organization that would partner. It could be, we could create our own 501C3 that's a Chodos. We could say PowerCenterD would be a Chodos. Or any of these other organizations we could go to. We just quite, we haven't quite wrapped our hands around what exactly we're still trying to figure out how we can take down LHTC. And once we get Christmas to legal documents done, that will then set Christmas to one legal document and then start sending the chain to fall and the rest of the properties because that's going to be the master process to do it. And define Chodos relatively new terms. Community housing development organizations. So those are national organizations. National, okay. It just, and I don't know what Lisa saw in Nevada, but in Texas they were pretty active and you had a lot of money. Something that happened in a funding in Colorado that made those less important. And now funding's coming through again. And so. Yeah, I think it's something we should take advantage of because it's money that LHA would not have access to from the feds for development and other sources. So I don't know if you'll be smart to look at that. And just from talking about that shift to development, I can tell you like BCHA, we develop our own properties differently than what LHA does and we are now a team of five developers. So I mean it's a heavy list. That's why I was pretty much brain dead for three weeks because I was just focused on getting a certificate of outcomes and getting to just go through stuff. You knew they had all these things. Yeah. I thought of nothing else for quite some time. So I'm still thinking about it. But it's a lot of work. So I think it would be a good thing to look at. It's a lot of work. It sounds like more positions. Well, the show goes separate. It's a separate organization. But I meant to link it up. Well, Molly is a developer and then you guys have hired another developer. We've got two. We've got three full staff. And part of the differences and what Lawrence said we do in print is we do more of a partnership model. So you bring in developers who have that capacity, expertise and ability. So they take the construction through all the way to CO. We're really more on the finance side. And so instead of hiring positions we're contracting the other partnership. Now, once we start generating more revenue that may change. But we don't have enough revenue to do it. So we've got to build with partnerships to then get a revenue stream to maybe figure it out. But we're leveraging. I think the last time Molly ran the numbers we're leveraging probably both of the 15. I can't remember that so many of these. So we're putting in $1.8 million into Christmas too out of a $20 million project. So we're at less risk and we're leveraging those dollars. Now we don't own it right away but we will own it in five years. In five years like we did with Christmas. Yeah, and so that's a big difference because then we'll take down Christmas alone too. So we'll have what is it $40 million worth of property for about $2.3 million of investment. So what I heard in terms of the skill sets was construction, lender, developer, legal and a preference for real estate, tenant, real estate development law. And then finance and then a tenant or community focus. In terms of the finances. I would say tenant and community focus. So separate. I'm seeing something other than this is the director's perspective. Jim brings a tenant focus and I think Arlene brings a community focus and I think those are separate things. Great. Especially as we talk about ways to bring in money for from the community for our tenants like what we are doing with these conversations figuring out what they would like to see. Wow, yeah. And is there anything specific relative to the finance side that you'd be interested in? And is that different than lender or are they the same? I think they need to be different because a lender is going to understand to perform the money going into a project with CHAPA related stuff tax credits. Whereas if you're just coming from a purely finance ARAP type perspective that's different. I have a little bit of understanding about the lender stuff but I'm still waiting for my understanding. You're going to be familiar with the single audit side of it as well. And then a question given that the bylaws haven't been changed is it appropriate for the advisory board today to make the recommendation to move from five to seven and then that would be the document that goes? I don't know the process. Yeah, so if people are loose to make a bylaw to change to go to five to seven then we would just take that recommendation out, change the number, and then run it through the board. But then also you saw too, Michelle, that it's appointed. You have a quorum. A majority of the appointed members shall constitute quorum for this group. That's a little different from other advisory boards. I think so. That's the same for my board. Because there are some we have quorum issues because we don't have appointments and so they have different but that's good. I think it's enough that the seven appointments make sense. Because you'd never be a quorum if you don't know about it. I mean I'm hoping to have a seven as long as it's not a quorum. Although we don't vote on anything really. I'm just looking for an input. If you have any different lines on things. It's important. It's important. I don't want to get stuck in one way of thinking in the room. So I would say yeah, our recommendation would be on a seven. If you don't want to take a vote on that then no. So what we will do is then once we take your so we have some other development side here finance community, residents then we'll look at these other things and say here's what they're thinking we need and here's what we need to fill and then we'll circle back and reopen. That's the next conversation is about reopening and the timeline for that. Nothing that I would like to reopen is for the advisory board members to get a notice and we can reach out to expand our network because I know more than just residents but we can tap on resources and expand the number of people but I need to know timing and process and I think we get that information and help us and make it easier for people to apply. Do we care if the people who do apply if they need to use me as someone who has a real estate attorney they're not a lot more residents so say they live in Lafayette and they want to join because they want to use their expertise so are we worried about that because I don't want to live here. So what the next steps are is the interview side which Molly started to kind of go over with you at the last meeting and so you all have to interact with the applicants and then you all will decide who you're going to recommend to the board of commissioners to a point and so I don't if geographic residency doesn't matter I don't I think it would only I mean if you're looking for a specific skill set I think if you had someone with a skill set who lived in Lafayette someone who didn't but if the skill set it is not that I think that's the question is the skill set the most important issue or is this and those are some of the things we have to work through trying to figure it out but that's the way I mean that's the way if the residency is not an issue which Eugene said it's not that's the way I would deal with it is to say yeah you're open but prefer and then and then timeline wise I think so I don't want to jump to that if you want to finish the let's have a vote on that do I get a motion is it going to affect the timeline my timeline ends in June I do so is it going to affect it if we move it to 7 we may have to carry you all forward if we have to figure that out if it's not if we do 5 we keep it at 5 and we can reopen faster I think that's beneficial to keep us on the board if that's the way it goes we can do 7 and then if we just don't get enough applicants and we can fill what we can and then reopen again we need to in the bylaws you want to say an excellent occasion to come which all this so the way council does the city is 2 appointments a year so if you end up with a vacancy you can go again in December so you could say 7 you only fill 5 that's fine and reopen in December and fill the other 2 and actually that's what the senior board is doing we just up from 7 to 9 and we chose not to do this cycle because it didn't timing wise didn't really fit anyways and we'll just wait until December to fill those 2 in spots so I think there's like Harold said we set up a good amount but I think there's a lot could we do that then just carry the people forward to December and open it out there and then we'll come you could go with the bylaws that Harold and the mayor are assigned to borrow back to the board of commissioners today and meet with the December cycle I think since we have applicants I think what I would rather do is I think what my advice would be is to go ahead and we go back to the board with the motion to increase to 7 and to really talk about what you need and then continue until we can post and then that way we can hold the applicants we have a list now and not a statute that fits them what we have that's what I would think is the most balanced approach but I could not we can knock that out either in the 24 we can knock that out either the 24th or the 31st with the board meeting I'm talking to council tonight about what they want to do the 31st needs more sense but it's after Memorial Day and so I'm not sure who's hearing who's not hearing so I've got to talk to them but if they choose the 31st we can run this not hard to change the number of the bylaws you have to final so could we like to have a motion that says in article 7 section 2 you order composition the LHA E 7 members I'll make the motion motion by law in section 19 to increase the membership to 7 let's vote eyes eyes motion passes unanimously next on the agenda can we go over what you wanted to see what I think I heard from you all was somebody that's on the development side somebody that has legal experience you can get somebody that has development, legal experience that would be great if you can get the all in which is resident development you know a broader base that would be great someone on the finance side to understand the accounting single audit functions a broader community representative and then a residential representative an elevator and that's a priority if you get a legal then go by yourself too that's what we're gonna say yeah so Harold what Molly had written up was that council wanted the interviews of the city boards done by June 4th or June 18th so when you talked to them about whether it's the 24th or the 31st oh so we need to figure out when we're gonna interview the three applicants we have or if we're gonna wait until we realize it so we will figure it out on the 24th or 31st either on the 24th or the 31st I'm gonna say the advisory board A wanted more members and so here's an amendment to the bylaws to create more members we also had a conversation about the skills that were needed on the board and here's what they outlined in terms of what they think needs to be on the board based on the work that we're doing the moves from LHTC bringing development and all of these issues we'll need to change that as well and then are you open to us lying a little bit is that anything for keeping us on the team yeah that'll have to keep the existing board from having to have them do a motion to keep the existing members of the process so I would say Molly will probably send out a new Google form based on what happens tonight and then later we'll hold on we won't schedule interviews until we have more direction yeah we currently only have if we're gonna hold our positions then we're only interviewing the one person we're gonna do one person we're gonna do seven then we're good yeah and we do currently have two new applicants both residents both residents LHJ same property same property we'll get that working and get it on the board either on the 24th or the 31st and then Molly will be back to touch about it and will I interview because we're holding a spot then and we're increasing numbers we're increasing myself I just want to make sure that we don't know you'll still have to do the interview so the interview panel will be Arlene Arlene and Jean and a little suit and be camera in there in this case if I need to I may because I didn't apply for this round so yeah I'm just figuring that out I'll still reply to the doodle whole year away and apply if it reopens yeah early I need it I'll come track it down just above me Lisa I'm like I have all your emails and everything I'll head in there you go we should have asked this question the last time about what you want on it did you hit a tilt of the ass go on the coast I think we did a long time ago it's good to make it really and then Arlene just brought up a good point because the next meeting will be for this last one we'll get a little hit thank you for all of your research as well LHA yeah I'm making them a bottle of scotch there's a person on this what do you spend through on the board hmm that's what we're trying to develop in our project updates and my goals you want to go first and then I'll go on the project well I thought you want to share since it oh yeah so I'm going to start so Christmas too we're now moving through the financing piece the we got everything approved in terms of dealing with the securities on that so we have it covered we're now shooting for closing early June it's just the lenders and everything are just sliding probably it looks like all the permits are ready to go and the designs are in so I would probably estimate that we're going to be our construction is in the closes on a timing perspective so it'll be mid-June, July and we're going I know you were going on age but um Christmas the design is how many how many units and 78 and this is going to be families everybody okay because we were talking about the I think it's not because of when this came in I think they do have some open areas but what we're doing on the city side is so within our community services division we're engaging our children in the family services department and they're working with Lisa in terms of interacting on those properties test case right now is Aspen Meadows neighborhood because that's our only family property but we will probably try to replicate the same thing there just like we're partnering with senior services on our age restricted properties and then as we continue to look in the future we may look at some of these components especially at this parcel right here as we start the development we'll talk a little bit more about some of this as I move into the next development because it shifted some things financially for us on the news on the second one but go ahead I was just going to add that there is some movement it's a little premature within the community around some affordable childcare may not be on the site but there is some things unfolding so that would be a good thing but I think I'm quite premature and we're in that conversation too because it's part of our ARCA funding and I have some meetings with the county and that with folks that are doing this and so we're trying to look at some options for some affordable childcare and that we'll have to work in terms of these properties and there's a gap in that to address some transportation issues but that's moving I think that's critical I think I don't have to do childcare it's critical to be able to add that so so is it sunset or christmas twos christmas twos so I'm going to go to sunset heights or project bluebird we're still trying to get bluebird off of this I don't know where it came from we kind of just know where it came from we all called it sunset heights and then somehow it got changed to bluebird so Friday we were just notified by chapa that we did receive the 9% tax credits and so that project is going to be going forward it's a little bit different than christmas twos because christmas twos was the non-competitive 4% design and everything already started when you're in the 9% competitive round you start designing to get it so we have some basic land use layouts we're going to start moving pretty quickly on design and moving that forward lesson learning christmas twos so you all know about it we're going to be co-developer on this and we're going to be co-applicants on all of the submittals to the city kind of got us on christmas twos just because of what was on one line so great news there the project got to 9% we're going to be moving so what we're going to see with the 9% is that we, as far as the ARPA funds, I think we put in 1.8 or 1.9 did you get the other gap financing through dola so well on christmas twos 4.9% there was something going on with the state where if you were applying for 9% you could apply for some additional funding I have 1.3 million for the first sunset fights in development I'm pulling it up right now and 1, yeah yeah so I think they're doing all of that in terms of the 9% but they just announced the 9% award Friday afternoon I know because as soon as we got will be corner for bch also I was like I hope we're not like up against each other oh god but I immediately emailed Molly yeah we got it so on the ARPA side we allocated 1.3 million for sunset hides and the reason we did that was because if we didn't get the 9% tax credits we were going to use that 1.3 million to bridge the gap and essentially create a financing model that would like a 9% tax credit with 1.3 million that freeze it up we're starting to talk about now this is more global to the sleeves and sunset hides is how we can use that 1.3 million to partner with other organizations in the community to create space for them to use specifically we're really looking at recovery space for people who are in recovery and so I started having conversations with recovery cafe which is a local nonprofit for most people in recovery if we can use this money to facilitate a partnership there then they will provide recovery services to the residents of the Sweets and sunset hides by getting them on site it may develop into something a little bit more where we have more space for other nonprofits to help with this but it really is about bringing in community services to support the residents in the community we're going to start talking to element about and it's either element or it's a Sweets but some configuration of how can we do solar living boards because we're starting to see that from some of our tenants we heard that partly in there where they moved around the topic but when you talk about individuals with Sweets more directly they would really like to live on a board so we're living for and so there are things now that are going to start coming into motion that we've really never had the ability to work with right but at least at this location at least at this location it lets us test out how we can do it and I think that there are things that we need to figure out system-wide as we're building additional units and how we can really look at creating solar living boards across the system because we see these issues and we just haven't had the ability to do it and so these are some things that we're starting to percolate and we'll be keeping you all up to date but yeah we have funding so yeah and we're fully staffed now on the city side so we got a really strong crew that so one's coming from Seattle or was in Seattle but moved back home to the world and has a ton of experience in the life tech world and the development world someone's coming from Montana or Wyoming so they're all now working on starting to move on affordable attainable and all of these issues and so we will decide to touch at heights and then about a month we're going to start on this one we're going to start building this project and reaching out to setting up meetings hopefully with Kendi Club and start getting this together and then they're already starting to work on the re-sindication of Village Place so we can get back down this year so we will have one under construction one in development process one in pre-development process and financing and one in re-sindication by then okay yeah yeah so Kendi I have a question could you explain to me what solar living actually means I wish I had a person in here to talk about it but Michelle do you it generally means that the space whether it's a floor or a wing or a home is alcohol free and drug free so then there are usually rules around that because people often relax but it generally has a process for that but if you move in knowing that there's no products in your unit or on the floor it is a sober environment so there are a few sober hunts in Longmont there's some sober living communities outside of Longmont and at times people get released from the prison system they're required to move into sober living and there really isn't a lot of affordable sober living so they can't they leave their communities to try and find affordable sober living so it's a it meets a great need it meets a need for current residents who may be struggling with the outside resources Harold is talking about but it also means community members who may be coming back from treatment from somewhere that the whole environment is staying sober from whatever alcohol and to know that they're in a location that is supporting it too because it's so easy to trigger in their environment and at least the reason it is built into that they will do it then probably give them two strikes, one strike, whatever it is that's where the attorney from the board comes in I'm just taking a big picture that's kind of how it works but they have their own community space so that if they're going to community based event at the location they don't have to worry about it because if this is all research we still need to dig a little deeper on because the relapse piece is real so I think for people using opioids the average number of relapses is 14 so I mean these are things we just have to be conscious of and really try to figure that out so we're not setting people up to fail again and to be honest with you I think we're seeing it and this is anecdotal and Lisa can jump in on this but when Lisa and everyone downloads with me you don't see it in the college spaces you don't see it in the outside smoking areas where it becomes a problem is when their neighbor or the person down the hall you know these issues come in so it's really those folks that live in the immediate vicinity where we tend to see the issue and that's why you want to kind of once you get to your floor you know you're good because that's where the problem is developed I'm just having your unit as your safe haven you have a whole area your neighbors who are on the same boat you have a support system right there next to you which then ties in if we can get something done with a lot of profit then they're also there to support and then when you eventually want to have happen if you have enough resources that you've been able to break in now you're not only really you're working with the entire population and hopefully the whole community understands that so even if you're out in the sober living floor or the sober living wing that's when you're moving into a space that has that designated so in terms of the alignment with goals we do have conversations scheduled at all all of the tenant properties not briar would neighborhood at this point except for the Swedes and so in chatting with Lisa and Melinda we really feel like a conversation in the Swedes is probably that we're going to try and find a way to reverse the way in on some of the priorities so we have had some no sign ups here for the yesterday was the first day of conversations we had any sign ups and then we had some difficulty at screen freak surprise but they are participating in both dotting so the last conversation is the last week of this month of our information and we'll try and put a synopsis together by property do you think it would be helpful for us to be on site at those times and then if people come by to strike up a conversation with them that's up to you and you might want to talk to Andre about it you know it could be a good sign that people are pretty comfortable and they don't feel like they need any follow through but definitely it's pretty fast and the important is not everybody has seen the no-guess for sign up and I'm used to looking for things like that so probably in conversation you know high like that could have blurbed in the newsletter yeah but a lot of people don't have you know there are some people that you know are savvy do you guys post stuff at the door say what? some people don't even leave the floor yeah there are people that they don't come out we certainly heard that through COVID when we posted signage about positives you know people were like I don't even leave my apartment because of COVID how would I know I think it's true to do a small little one-third sheet paper to every door to say go down and bow go bow, yeah so that's really the piece that's underway relative to the conversation let's see let me just push it over the door that's not because I sound like it we're stolen from the studio because we have a couple of people that don't come out right now excuse me let's go on to number six items for input the LHA Board of Commissioners today is to so now with the input I think she just wanted me to give you a basis of what's going on with the LHA so we got our draft on Friday as soon as they got done with the draft so I can start working on it they did a final on Friday they're looking at one they're looking at the aim of this solution right now to make sure it's being ordered correctly because it has to be a 62 issue it may be just a change in that position versus the important income so that's the one thing that could change but we have your findings, they found no significant weakness or deficiencies for our single eye so we are awesome so that's like the biggest and they appreciated the clean having the full staff and our system had a process having clean general manager being able to provide reports and have good responses so they really appreciated all of that as well and you guys drafted the by interesting and struggling they didn't take into it so they draft them that wasn't the issue when they gave that financial statement which we were really confused about it wasn't that peaceful it was because the auditors were doing the journal entries they were doing they were doing the depreciation schedules and so that there was no separation and so that made them not really drafting their own financials so us doing all of those journal entries ahead of time got rid of that because that's what we were really interested in the package and then Alexis clarified that no, no, we do all that that's not a problem the problem is that at the end of the year they had two pages of journal entries of adjusting journal entries that they had because the auditors were doing the work for them so that was why the other the other piece that we have to figure out is next year so I'm working on the R&D for any auditors to go out and see and close that but the biggest piece is if LHA is going to be the city's auditors or we're going to actually roll that into the package that's what I haven't had a chance on yet part of me thinks that because we're on this we need to just go out and have a separate audit in the firm to LHA because then it's just easier on the city side the city auditor can just maybe think that it's getting into the Gatsby rules and ancillary organizations and what you have to include in your capper and that's what's creating the nuance but I think that's what we would sort of the promise to do okay so that's the only copy I know I have to go out for the properties and LHTC at the moment but LHA could roll under the need for city and it would change how we report to in XS but what's your time frame on that here I need to get it out probably within the next three days so Valerie's worked on finding some draft or templates for maybe for other housing authorities so I don't have to build it in a scratch since this is my first time I've killed this long well we can always get the RFP out and if something changes on the city auditor we can just stop I have some recommendations on that here three chapters well it'll go out through Valerie I may as well get Robbie asked it but if you have vendors you just need to get their name and contact information we can ask them to go to Valerie I don't know they're really good but the problem is as HUD has came down he had a way out of it and I have an RFP and we can take a good stick with them and I know we can revid and we'll let them know when it's out there so yeah, definitely and they'll know it's better I mean I really like to do it I mean we could even request a different part of the job too or is it one of those situations where you know we don't always go with the lowest better it's not they fit your scope as long as you have your evaluation criteria ahead of time you can pick who you want to pick that meets your criteria of which cost is one one factor but it's also a professional service it's a professional service you're not restricted to the lowest cost in our procurement policy making sure that we put in the request that somebody is familiar with development corporations and absorbing development corporations into the housing authority because if they're not key on that they're going to send them into the housing industry well yeah, like the number of clients that they have from each of those was their single HUD experience was their HUD experience oh yeah, no, I just know that's part of it that has to be part of the equation I thought it yeah, so no, but we can't find or did you ever find when it was bid out am I getting it confused with the other stuff we had Grand Junction I talked to Grand Junction and they had it bid out I mean it was pretty comparable to what we were paying at the time but I mean when did the housing authority bid out to bring our daily you know so those are the kind of those are but that's kind of the cleanup that we're having to get into is so we took it over assuming that they have been bidding out scheduling what they're supposed to do and then they have it and so then as soon as and so I think this is the last big one so as the LHGC's role changes or goes away how is that aligned with HUD and these two properties and those board of directors that we talked about earlier first thing so the expectation for the first one in the lodge is to become a RAD program so that'll move it to the voucher program and when they become a RAD program they just pick the housing authority that they want to manage that for so they so the LHGC's role as a board of directors goes away at that time then usually what HUD allows the development to be advanced we have to look there's kind of city loans out there but provided and we also have home so we have to touch base with on the home side of it the state side this is the one that has the longest horizon on this solution okay so what I want to underscore I mean really the work that the entire team's doing because this has really been a project of Lisa and the property managers working in the finance and you've heard me say this before but to go from the audits that we had two and a half years ago to the audits that we have now where they're completely clean it was a monumental task by all of these staff and has put us in a drastically different position and I think that's what made the difference in HUD so when we got our view from department of housing to GAFA we got the highest level where we could possibly do we weren't anywhere close to that when we stepped in last year and tried to do this and we were doing it so I just really want to reiterate the work that they did to take us from here to here so great job great days thank you let's go with 7 items not part of LHA report 8 LHA report 8 let's go let's first jump to you were on down to be first up to your friends and your director just so you got to be even if you have notes in that I've given most of my dates and items I think the thing that we're still trying to work through is what I would say generally is the accountability process and Lisa can talk through this I don't know I think we said this to you all but I don't know if we did in terms of what we're able to process and bring to the court system we're only able to bring to you a week and so it's backlog from COVID and so as you hear from different facilities about accountability and how people are acting I think one thing that we have to remember is we went through about a year and a half almost two years of no evictions the only evictions that you could get in place were those that were significant health safety and I mean they had it really in this high bar so there were we were limited to what we could do now as we're coming out of the COVID world I mean just generally there's a backlog in private and public and affordable and so we can only take two a week and that's on Friday basically Lisa's been living at the courier house on Fridays but because of what we're having to do and bringing this forward in progress specifically at the streets but it's just gonna I think be an on-going work load for us because of what happened here in COVID associated with that I think again talking about the staffing and talking about folks in our HCB component they're also working with Lisa where we had a technical eviction that we had to do that they were able to work with the individual so it would include their voucher and so they were actually able to keep the person housed that allowed them to be housed in a facility to handle their needs and so wasn't creating an issue for the unit for the facility that we were talking about and so we really have a lot of work that we're starting to engage in Michelle's family to be leading this is really almost an intake to go what are we dealing with what's the issue at hand how do we resolve it and we've got more work to do but really trying to find creative solutions so we can keep people housed because the reality for us is and this is the connection to the city if somebody becomes unhoused they just become an issue to another part of the organization as we're trying to do it so the idea is how do you keep people housed and how do you work those solutions and so Marcus was the one who worked, Marcus did a phenomenal job he brought that experience and some of this from South Carolina where he worked and so what we're finding is we're bringing these folks they're bringing other experiences and we may never have seen and so Michelle and I talked a little bit about how we can maybe formalize this in ways that we do with other programs but we're still dealing with issues and it will probably take us a lot of other two months to get through those based on the two a week now is that based upon the company or the organization or the organization the judge only wants to hear basically two from a company management company to allow time to be to everybody's own backlog so yeah, so the Walmart Housing Authority can send to even though we're going to have multiple properties and it's a challenge and at the same time we're really trying to work with folks to not have to work if they're willing to work with us the other thing as far as the management update as the city we have contracted with the National Development Council and I think we've talked to you all about this before they do affordable housing they do economic development but they are very familiar with all the federal tax programs we allocated 1.5 million in part to figure out how do we do affordable assisted living because what we're finding is that many of the issues that we have at our age restricted properties are probably because we have people that need to be in assisted living that they can't work with in assisted living there's another sign to that the requirements to be qualified for assisted living are on the waste sector and actually in our senior housing that it's not exist so if we're looking at senior assisted we need to not have to be restricted to the requirements that assisted living has right now and because it is a real gap and I don't want us building an assisted living that limits us being able to move people to a safer place for them there is some alternatives which is so funny I'm cleaning out my office and we talked about it more recently but even in 2007 Michael Reese was talking to PACE about a partnership with PACE which brings services into independence so that approach could look differently it doesn't necessarily have to be a works in order assisted living the support services that would help them maintain independent living there could be some different ways to look at that or it's both so anyway the National Development Council I think what we've learned is they probably have been involved in I think they said almost 50% of the national development in affordable assisted living and so they're bringing the skill set that I think will really help us on this it's on the development list but it is so far away that it's not on it but we do have money that we're time limited to spend in 6 years and so that's one of the top projects that we put for them to work with this on so that's kind of what we're doing in terms of constructing and leveraging expertise because we could never afford to ever afford at least in our next year to do that but that's something that the housing authority are we contributing to that or you know in DC we may have to work it into the budget next year to have a small contribution because some of the work is going to be done but there are contracts of 125,000 a year 150 and so the EDAs part of it because of the development financing the economic development the redevelopment component so we're splitting this cost amongst multiple agencies to minimize the impact one of the things that PACE has done is that PACE is determined by geography so our PACE is true on our block yet they have an agreement for example with Beatrice Hover assisted living and so they are helping people move from independent to assisted via those kinds of arrangements they're making that partnership so they might be supporting somebody in independent how they make that shift and so they are working their partnerships and I really think it's an opportunity in a short term because you're talking long term but in a short term way I think it's worth a conversation with PACE and what that will look like and I think Michael started it many many years ago and just did it never fully engaged come in in its own presentation in its own presentation in its own absolutely I think that is valuable information and out of all the companies especially if PACE is bringing that service to the companies I'm not sure whether it's better or not the resource staff are making those connections as they see folks it's an opportunity that's all not that I'll answer but it could be a piece of it the limiting factor I think you're referring to Jean's is whether or not you've dropped into Medicare program and I think in some cases you almost need to to help with financing but Medicaid and when I went to Minnesota to see my mother-in-law before she passed you know they have facilities there that are a lot like this that they're maybe six floors and so the top floor was like the high intense assisted living the next two floors were assisted living but at a lower level and then the bottom three were normal age restricted living and so they almost had a way in that facility to kind of as people evolved over their lifespan they literally just moved them within the facility and they didn't have to displace them and from their care groups that they had already established and so there's a lot of things that we've got to look at but we're on the planet with this and it'll probably take us a lot I think the cinnamon mark model is an interesting one to look at for sure so cinnamon mark built the two assisted and then they just opened their independent but as time progresses if you want the services from assisted living you want to go over to eat your meals there or whatever there's a cost factor but at least they have that opportunity you're not going to do independent skilled nursing and then I think the other care with those well there's several of those throughout the county the difference with cinnamon park is it's affordable and their assisted living takes medicaid many of the assisted livings throughout the county do not take medicaid it's like 7 grand a month so medicaid but the interesting thing would be interest over is they have never taken medicaid but yet they have this relationship with pace which is very exciting I think I thought they were taking medicaid now for the Greek houses they allow four of the four departments out of what 20 to be medicaid yeah but the interest over as the assisted living never took medicaid until now they're working with pace so something has changed which is great so there's options well what's interesting about chrisman is I mean this is how you build teams the developer that we're working with the development we're working with at chrisman is the developer that did cinnamon park so then if we can take that developer and match them with NBC then you get people that are somewhat familiar with this concept and go so that's how you build teams everyone who came back from the cinnamon park of the house talked about the large closets what a fabulous idea large closets were so that was very interesting to hear yeah very savvy it was like wow I've never heard too many people talk about closets affordable housing is people they lack closet space you normally don't have a hall closet and that's where they take the score footage is very interesting like I can see that it's that way home it is anything for me before I leave thank you thank you let's go back to A, update our operations occupancy report so I've been put at the April April occupancy as of May 1st we're staying at 95% occupied there's some meth units now floating around I'll go through those more in the property themselves we've closed all of our waiting lists so we are working through waiting lists to fill occupancy it's been a little bit slower this past month because we've been down to property management staff one transitioned over to Molly's team and then we had one leave so I've been filling in on site at Aspen so I see Jean almost every other day and another team member came back from maternity leave so we actually were down three for almost a month so one came back from maternity leave and that left us down to I'm filling a third of a spot and then our other assistant manager is floating around now to four properties as of this week so no, I'm right as the manager here it's Princeton so you guys, Princeton's at the Sweet's Fall River Spring Creek starting to village place last Friday okay so I'll move over into the property updates to give a few things the fire department is scheduled to be at coffee's and conversations May and June so far we've had two not so great outcomes they were, they did the lodge last month they showed up got a call three minutes in left came back and then had a brush fire call we had the brush fire team here and then showed up and then last week we had spring creek and they were an hour late due to calls but we, I appreciate Michelle Holdman who's the lieutenant and let her know, you know, we're understanding we understand emergencies come before LHA it's no more to reschedule we're trying again today here we're going to have the fire department come here and this is at the residence request after two years they want to know how to shelter in place with some proper protocols evacuation procedures what to do if they're stuck in their apartment because they have a wheelchair walker so the fire department is going to be here to educate them on that another big thing coming is we have tentatively scheduled for August 11th a fair housing training and this is going to be a joint training Susan Spalding with the city has put me in connection with an attorney who's really familiar with Colorado Colorado Fair Housing all the different things and he'll be coming in and doing a three hour presentation we're inviting all the advisory board members the city council members, all of the LHA team, Michelle's team community and neighborhood resources, children, youth and family so anybody who's interacting with an LHA tenant will kind of know where we come from with fair housing and what we do for one we have to do for other if we're giving you a bottle of water everybody's giving you a bottle of water and I think that's where some of these joint agencies not having work with LHA too much when we say if we do that for one, we've got to do it for all and kind of take that approach touch a little bit on reasonable accommodations but really focus on liabilities where where we can get in trouble where not just the organization can be sued or held liable but each person can be held liable for their interactions or what they say or what they do so I think it's going to be very successful I think it's going to be very educational to all the teams and we've got a killer deal the guy's going to do it for a thousand dollars up to 40 attendees so four hours I'll be sending out a calendar invite so it's going to be at the museum okay but I will make sure you all get calendar invites to that landscaping contracts went into effect August April 16 residents are really excited this year because before we only had a mowing contract and this year they're actually coming out cleaning up the landscaping, trimming up the bushes instead of or depending on maintenance to do it or residents we actually have people out there so that's been a big change and I've heard a lot of comments on that at copies and conversations property updates so the sweet things have that one method down they're in process of rebuilding it, drywall, AC cabinets were all delivered last week so we're hoping to have that their goal is to have it back online by the end of May 1st of June have a second unit that is pending cleaning we've been it's been hard to get the cleaners in with the kester because of the Marshall flyer it's the same crews that are doing the mold testing and everything else from the fires the same companies doing the cleaning and remediation for people to start building it so we are slid in where impossible for both testing and cleaning we had an eviction granted on April 29 and that unit is currently pending testing the guy vacated over the weekend prior to the sheriff coming out so we have a film that's going to add to three meth units there but we have brought in the restoration team that is working on that one unit that we took so long to get started on they are great they're communicating weekly with a group of where they're at they're we're informing them of these meth units and they're actually going to be working with our kester so that as soon as a unit does test positive they will be able to go in with code enforcement and everybody get start planning so that they can order the supplies and have them on hand once we get the all clear to regain instead of having to wait oh we need an age back because that's kind of slow to sound they they didn't get into later in the process and so then they have to order it and it's three to four weeks out and so it slows down so they're ready to get in there start getting their list started before cleaning's even done management has completed inspections with all the units at the suites so we're working on the two years of maintenance items along with starting to handle things that we may have not been aware of because of COVID we weren't going into the unit so the hoarding working with Melinda out there at the suites with the MHP team working through just other concerns we're seeing when we're in units and working through that process but now that we know about it we can address it timely ask them that of senior palace construction who did the remodel just installed a pathway from the parking lot into the over into the benches so that residents have better access before they had to go through the actual parking spaces to get to the benches and up over the grass and rocks so they did this as a volunteer project for LHA they're starting to resume activities they had a mother's day and birthday celebrations this last month and then this month and then palace construction with the whole re-syndication remodel the flooring that was installed has a manufactured defect so not just asking that of senior but every property that had that flooring installed is having issues it was a floating LTC and it's spilling it's peeling it's splitting, it's coming apart so it's interesting so palace construction we're going to replace a test floor so the second floor north wing on June 6 will be replaced with what the proposing will be better flooring that will hold up and endure walkers we're putting it in that hallway because we do have some wheelchair and walker activity and that's that area is already beat up pretty well so we figured this would be a good test floor to test over a few months before we start having to go into all the common areas all the resident units so Molly and I are already talking yes is there a reason you chose to be a volunteer? oh no I was back from vacation and it was past rent and the people wouldn't be wanting to go to the bank and get this so that it would be a good day to keep everybody in one place and is that covered under any sort of warranty or anything? so we're just trying to find the best for us and then once we've identified the best flooring we're going to work with palace we've put this all on their plate to come up with a timeline how many units per day and what their plan is for the units and everything and then the resource what we're going to need to support the residents because they have to be displaced by my understanding that's for the hallway it probably won't take that time but just in case it runs over having places to go and seniors need naps in the afternoon that's not going to happen well and when they start to really when they start to work in the units themselves that's what we're going to always in a small way should we open up our couches to let them know take a guess should we three of the units have wheelchairs which means they're coming we're going to do the vacant yeah do something that would be a good idea just set it up as a rest area yeah small things it's just manufacturers like with the appliances stuff like that roofing and the roofers I think are coming out or we're just out to look at some stuff currently probably going on that so I know they've been in contact but nothing like before yes the neighborhood they even need a unit there which is a three bedroom townhouse has clear testing the gesture has been out we're just waiting for the contractor to come back with all his bits because we're not sure possibly cooking in the unit they had a sandblast in the garage all the way up from the garage all that drywall had to be ripped out so so hopefully we can start working on that one and that one will turn into a manager's unit so we'll relocate on site to have better eyes and ears there at the neighborhood Briarwood we just had a dola inspection so they went into four units no major findings what there was was more of the resident things that they've done the octopus of the electrical outlets and stuff like that that have already been addressed with the residents for the LHDC properties Sarah and Dave from Wal-Mart PD have been out doing copies of conversations we had a really high residence attendance to that I want to say probably about 60 to 70% of the residents showed up for that because that is on Main Street so we do have a transient problem they did a lot of education about who went and where to open the door for but also what to do if you're intimidated by the person a smaller senior come in and the guy who wanted to follow in was probably twice the size of this resident so kind of Dave and Sarah educate them don't do anything, don't address it just go to your apartment, call 911 as long walk police are there for they're not going to scrutinize you for calling 911 if it's not an emergency that's what public safety is there for so it was a really good educational event for them at Village and currently the manager position is vacant we had a great interview yesterday so I already heard back from one reference to make two more reference checks today and hopefully making an offer by the end of the day so got lucky on this one Spring Creek we're addressing meth contaminated unit there it was very minimal contamination so we're hoping just the cleaning will do and have that one back by the end of the month in the coffins we had conversations we held an ice cream social which was well intended we were supposed to put the fire department but they were delayed so we did ice cream social the residents just had a kick out of it probably had about 60 residents 35 to 40 attend ice cream brought them out Fall River they've resumed their garden club with increased resident participation this property opened during COVID so they never really had many activities they didn't have any galleries they don't know all they've ever had is garden club but this year they had a lot of people reach out wanting to participate wanting to be involved we kind of set some guidelines for the first time this year what it entails to be a good club member cleaning up after your space not picking other people's vegetables we've had to have those conversations but it's been well received and I'd say every planter is being shared by two residents and well, well received really anticipated they're working to form committees we had our coffins and conversations last week and that was the biggest thing we wanted to do this so they started forming on their own their committees, their groups and how to proceed on that Heartstone, our maintenance physician was spilled last week Calvin he brings on years of experience, full service anything you want to add about Calvin? I'm very educated I might look a little rough but I'm very good with the residents so I appreciate it and he's actually been consulted for some of our vendors we've used previously so when I was talking about some stuff with him he's like, oh yeah, I don't know where about that someone told me from this company about that so he kind of already brings that knowing what we need but with them aboard I believe we can do a lot more in-house of what we should be seeing about actually go back a step while going to the suites last week we had an AC unit go out the HEPOC yes, sorry vendor proposals were looking to be about $12,000 and I think with what he's provided me and Dave has provided me will be able to do it in-house for less than $3,000 so, significant savings moving on to hearts oh and the president is working to organize their clubs as well they've got quite a few celebrations going on they've got their library group going on they're really active the lodge next door they're kind of a quieter property they don't really want to socialize or anything so not much going on there but I will call it an uninvited guest in the early mornings that did result in some theft and minor property damage right around $1,000 so that's yeah so we took in measures to prevent that the person came in using a code so we're working with the residents they have coffee and conversations today so we're going to let them know that as of probably June 15th we will be deleting all codes out and they do have access to call themselves from the call box and let them in and even pick out a neighbor or a friend that they can call from the call box if they don't have their phone or phone to get in actually our own experience yes, yes, you know our codes this one, I thought last time we talked about a vendor code that they used so this was the same one or is this different that one was a better code same same one but we're not sure that the person just guessed if it happened to be the vendor code or that the person had some relationship to the vendor code so we're trying to be careful about that we're calling it a vendor code but they just get lucky yes, make a lucky guess open positions we're still interviewing for custodian positions haven't had much traffic on that and we're recruiting for the assistant manager for Aspen Meadows senior and Aspen Meadows neighborhood and recruiting for manager at a place but like I said I hope to make an offer today your custodian positions do they include benefits and how are we doing this now how are we doing this now starts at 18 17 or 18 dollars a hour with with both part of the thing is I'm working with HR because this is a position we posted LHA before we kind of fully went into the city so it's only on indeed it's not through the city being posted and recruited for continually so I'm working with HR who's that fully in to the city's posting so hopefully generate some more traffic the other thing that Lisa has kind of jumped into is when the Marshall fire occurred Boulder County really reached out to the long-term care senior communities and so they have actually now I wish we had had this through COVID they actually have an independent senior living community kind of group talking about emergency preparedness so I think COVID probably opened people's eyes to the senior communities because we were treated as you will know different at long-term care and it wasn't a lot of real specific guidance we were kind of interpreting guidance to what makes sense and so Lisa has now connected with that group and yet I think it's just going to dial up some support and hopefully some good direction and it's already showing not just me, we have Kevin Espel from City of Walmart Emergency Management he sits in all the meetings as well thinking so say the Marshall Fire was to happen here where would we evacuate to how would we evacuate those residents who don't have vehicles how would we be accountable for them and those folks that need the extra care yes so it's helping us get stuff in place, Harold's been in some of the talks after the meeting like who do we access, who would we call first, who's our second call, who's our third call for transportation so it's really getting everybody talking how I know Michelle and I have had some talks like if it's Ball River Spring Creek we would evacuate here, Village Place where we have a little bit more open space for those who need somewhere to go who aren't going to family or friends houses and just giving that whole plan in place if ever yes so I'm really glad it's a good thing and then another thing that's on here that Kara kind of talked about is the cause so when somebody's facing a fiction it's not stopping the process so they're still going to get a 10 day demand for compliance because they violated the lease but anybody can call a cause, it could be Michelle's team it could be my team, it could be anybody who's working with this person saying hey let's talk about this and we're doing it, we're all coming together and it's a group made up of people, a resource person if it's a family property that's going to be children using family or somebody from Michelle's team sometimes we've had adults and consumers sit in on the meetings we've had a mediator from the city sit in on the team, somebody from property management, if they're a voucher holder we'll have a voucher posted in on that to go through all the consequences and try to figure out what's the best solution as Harold said, you know we might have somebody who's not fit for the property they're living at but can benefit from somewhere else so that's where the whole team can work together and see if this person needs to go or what are the steps for them to get back into compliance with their lease is it do they just need resources they have unauthorized animals and all this other stuff well what do we need to do to get to unauthorized animal authorized and what steps do you need to take and what resources do you need to get them licensed within the city, get them vaccinated and just working through those it can be for something small, it can be for something big it's the best unit we need other resources we may not be able to provide those but we can help point them in the right direction and have them sign that mutual rescission so if they are a voucher holder they're not hurting themselves in the future yeah so there's a lot of things we're doing with this I'm calling it a pause and it could be called at any time it could be called while they're going through the process it could even be called after the process I had an eviction recently that I did not feel good about it was granted through the courts and it was about it all weekend my first call Monday morning was to Michelle we need to do something and we pulled the team together and we came with a pretty successful outcome and it doesn't relieve the resident of the burden of their behavior and we also aren't really in the same way recovering from two years of no inspections we're recovering from two years of people and in some cases years beyond that so we're trying to be as mindful about the LHA left us a lot so long so we're trying to be mindful about trying to give not the same amount of time to recover or change behavior but something that feels a little bit more like we're really trying to like you know you guys stop I mean there's enough issue of eviction regardless right even if it wasn't the rhythm it was their sign but we have to have proof yeah but then there's a chance for a mutual rescission so that they get out it doesn't go on to their record but at least move it on and then we're working with the courts to get some of this when it is substantial damages and we can go back to the courts with such a time frame and add that to the judgment that this is included whatever the method damages so our attorney is really good about that now Dave do you have any updates for the properties Dave was just sorry I have a backup April 18th promoted to maintenance supervisor for LHA a position we haven't had before not really but based with all the individuals that are working with us and help us improve trying to keep the light of communication open with myself management and the guys who work so that's not very cool so Dave you haven't even seen this yet but we just had these made last week for it was something one of our maintenance guys brought up a couple things just that maintenance are in the unit so that they can hang these on the outside but also when they complete it's in English and Spanish what they've done on the back kind of just basic maintenance completed AC filter change so some type of correspondence and communication with the residents the residents do like communication they like to know that it's in my voice so we just got these in last night yes I got a killer bill I used a 40% off coupon you were supposed to deal with it they're doing it in bulk like you're getting yellow where did you get these? I love this they emailed in a 40% off coupon and so for what we're going to pay for a thousand we ended up getting almost 5,000 for the same price a little piece of paper to open the door and shut it yeah cool closing the loop that is what we've most been asking for very much well and I just think as a woman if I'm coming home to my property and there's someone in my unit when I put my key in the door if I see this I'll know there's someone literally in my door that's where my door's unlocked well the other thing is did they come or did they? yeah I answered both questions yeah this is really nice Amazon wanted like for a hundred thirty bucks I was like oh I can make one Lisa and her cricket hey I'm eighty and two I have no smoky signs on the front door that says spoke for community on Amazon they're like twelve ninety nine for one for twelve ninety nine I can make fifty oh oh we might need some for the spoke for edge oh that is my after-average work project let's go on to age receivables so um we've made some progress but it's become a summer project now now that we're out of our audit period what we're looking at is all the workers and I've already started it we're sending the financial packets out every month not only to Lisa but to the property managers with notes that say this is a property manager review take a look there's something wrong things wrong or that it's a current balance owed by the tenant or it's a current credit as they can know to reduce their rent next time so we're working on that we're working on a process to send to collections I know evictions is part of it we can't go to we can only take two that's an issue but we want to make sure that so here's kind of the caveat is that security costs are real small so when somebody moves out and there's that vividness comes it could be a really large charge or it could sweep up all the security costs and later they're small that's not really worth to send to collections and so we've got to figure out what that fine point is to say we don't have to write it off because even to try you can try for so long but at what point do we have to ask or if the person in those types of situations we have to determine and update our bad debt policy to outline what that needs to be I would like obviously to give you guys some advice on that as well because I think we have some that might be 30 bucks or 50 bucks to send to collections we'd spend more time administratively what is that we're also going to start guiding this summer to our vendor installations we did that this last year mainly with the vendors reaching out to the vendors there's a lot of outstanding checks for vendors we've been probably without taking care of on another invoice that was screwed up we found we were in balance what did those checks that never got cashed they may have went to the wrong area they may not have known how to use the system to put the right address in so it just got back to us I have a list of checks similar to yours just the checks that advance back it's almost like we send them out too early they haven't changed the address it's going to come back to us so what we want to do is reach out to all of the community we have an updated address right at first and if not we need to do it which I don't think was being done at all so my staff might put some addresses and updates on the senior properties people who live there and then on the H&B side there's a lot of people that have taken two of them in the first ones and then like $1.00 $2.00 checks so we have people that get cash so maybe if we put all those and they're still in our system we send them a $10.00 check that might get that might get cash versus a $1.00 check and some of them are so old that maybe it just wasn't even worth it to go to the bank maybe they have a little positive now maybe it would be a different situation but we're going to work on that this summer to get all of that and send some home property so that's kind of where we are there on the financial side everything's home strong snow removal is obviously the one that kicked us for some properties we probably are definitely going to go over budget or did go over budget for snow removal we're trying to see if there's pushing in other areas we're going to go over so if we have good and working with property there's little caveats that are happening it's really hard to budget because if you say you're going to have this and you don't have that but you have something else in a completely different category so it's managing those caveats between all of the budgets and trying to figure out how to handle that visually especially for the property managers so if I'm giving them the financial statements we have the over budget here but we have to push it here so can we move some of that budget here and do we need to do that visually as opposed to having to dissect it and so having a process where we say you come to me and say how about here and move this you know, are the investors going to move it out you know, it's a it's a trickle effect of doing that because the investors also approve the budgets and are working on that at that same time I don't think they'll have any major issues I mean as long as the bottom line is the bottom line we're not changing that reallocating the project so they ask they don't ask when you have what you need is back up they definitely ask when you've done it exactly we've had for the 2001 we ended pretty good on all the properties, I think every single property had a cash flow surplus so we were able to work for a cash flow surplus and pay off developer fees we pay developer fees for sweets for the fall river I don't know in Greek, I think it was the ones that we would pay towards which was I think the DR loan for afternoons we paid off for the mini developer fee along with paying more towards the mortgage and the national for the others to do so with the DR loan paid off at Spring Creek it's not paid off so Spring Creek is a little different so LHTC is actually paying the state back on an order basis for the disaster recovery Spring Creek is paying LHTC interest on that so that's kind of how that translates and that's just how those work so the money comes in either to LHA LHTC and the investors want additional interest on top to the property so we can work to break the loss my question was really going to be once the DR is paid off does it change the nature of anything with Spring Creek so I I'm looking for a cash flow statement but a lot of times once the loans so there's at least probably eight different cash flow priorities and it starts to get down to paying investors so when they start seeing a non loss when they start seeing income that's going to be taxable and that's when they're that's what they don't want to see so if it gets paid off that's that's not a good thing necessarily for them because they get part of the cash flow surplus as well we start paying a lot I mean they do get the cash benefit it's correct I just meant bills often believe in terms of any operations or you're no longer a DR building folks but that's really no I don't think I think you'd have to look at the DR I'm not quite sure how long the time of what it is I'm not sure the state is but you know 30 to 40 years like most of the whole program is at I just have to see when you're no longer a DR building what it's at the more question I have was the Aspen knows neighborhood over 90 days oh that's that is a method that is a good method so that's we'll get that we can ask for an insurance so the adjuster just got out there a week and a half ago because it's been we weren't allowed in there for almost eight months so the adjuster I'm waiting on his number and then our insurance agent is really good about working with the adjuster to increase for like this week's one our vids came and came in about 20,000 over what the adjuster had said but they kind of worked together to come through an agreement and they made a first payment on this week so I'm that doesn't affect the tenants now so this is the tenants battle too is that the air? yeah that's the tenants so that's the charges that we're incurring get pushed back to the tenant and we've never really actually discussed if we're actually in insurance proceeds for that balance what that accounts for are they required to pay the deductible because you know so we've never really actually crossed that point he doesn't put those costs on the tenants balance and so we've never really maybe that's something we need to discuss as far as what are we responsible for do we not be required to reach out to the tenants get some of the bills back or is it just insurance we'll cover it yeah yeah right so maybe we just come up with the best estimate of what we're going to cover and the rest we'll report to the tenant balance well I was going to write it down I think the more so is that we probably need to send it to collections so that they see that because then that you made your best effort and then whoever is would be changing application later on that same time we know last week at the I tend to go, but Ballmont has a tenant landlord group and I attended my first meeting but that was one of the things is that like when we have these meth units that my personal stance and I talked with our attorney is that we don't suppress and let eviction we can suppress evictions for other reasons but not for meth because we don't want another landlord in Longmont to go through what we have and incur up to 100,000 and so our attorneys and I think everybody agrees that that's one thing that we will be current on is not suppressing the meth units but any other one that is a negotiation point in court to suppress that record because like I said, we don't want that to be your problem next week and we want that to be seen because what's this person they left out a huge rescission so this would be to show in collections and one of the other questions I had too was just agreeing the age receivables to the balance sheet for instance like that Aspen Meadows neighborhood showing they are balanced 5275 but then I'll balance sheet because I'm looking at march to march right now so I'm preparing that at the bottom they are aging concrete to Aspen Meadows neighborhood so it has a 52,785 and the accounts and notes receivables at 49,340 so there are there are several so this also takes prepaids into account which that's under a liability so this has both assets that they are aging has a lot of assets so that for that column there that has the liability prepails liability the second to the last column we have to total the hour balance so are you looking at what this is I mean it's not a huge difference but I'm just noticing that I didn't tie it directly to it that was Erika Erika did that I don't want to say that so I didn't have to look at the detail because this is 10 in summer and it may include other things in this balance that maybe aren't there I just didn't know if you knew because yeah there might be some minor receivables that are filled in there okay it could also be 0.9 yeah yeah can you just give back to us a little bit anything on the Venna voucher issue it's cost this last day yeah so I was here the last meeting but this is what we've started we've started doing a at the first of the month that's like the best record when we do the payments and when we think I'm gonna get a snapshot of the time because the vouchers are constantly moving so as of April 1st we were at kind of 445 now we're at 441 and you can kind of see how it moves we already went down to 399 we have three vouchers now that are on hold for four-outs you know our weight list vouchers right now are 19 so we're looking back to eventually have 421 they issue five new vouchers to tenants they have three that are scheduled with three free things which means don't have vouchers issued and then there's 12 that haven't responded and I did quite get an answer and I don't know Erica if you know this do you know if the letters that get sent out have a you have to respond by this from to another content and then after that they have to come in and actually pick up a packet okay so then once those get released Erica will issue more vouchers out I did get an email yesterday and I haven't answered either from people once that I don't think we lost it so I think I I so way to go chasing down the vouchers yes any other business I want to adjourn at 10.57