 is show maybe some multiple ways to do teams all right hello welcome back to protected trust live my name is Steve Goodman training coordinator at protected trust joining me today is Sean Jacobs who you may recognize from one of our other videos for Skype for Business PBX Sean welcome back thanks how you doing it's great to be here thank you very much it's good to have you so today I thought what we would do is instead of talking about a subject we would actually show you how to do something and so for that I thought a good starting place would be teams and Sean you're kind of ambivalent about using teams because you're here we've been using it we've been using it quite a bit internally we've been using it for chat we've almost completely replaced Skype for Business chat at this point with teams which is kind of cool and we're doing a lot of things in teams that kind of used to be done in you know third-party applications like you know slack you know a lot of that stuff has moved to the teams down so a lot of that back-end communication in and a lot of that seems to be going really well so yeah I've got a good impression of it so so maybe just time time will heal all wounds time will right so the best way to describe teams is it takes all the apps that you use in Microsoft and maybe some apps that are external to Microsoft and it puts it all in one place for you so instead of saying oh no I got to go to my share point page in order to grab this document or oh no this is in one drive so I have to go to this other place it's all contained in this one application and there's different ways that you could set it up so that it's just right for you but really it's a collaboration tool and it's use is its namesake teams so if you're working in a team use teams to be a better team so let me show you how you would go ahead and create a team when you click on the actual team icon you just three people and it says teams down here at the bottom it says join or create team so I'm going to create that and I will choose again create team and the team name will be the live stream team and people who live stream and you can set the privacy here also before you actually create the team and the privacy setting is if you want other people in your organization to see what's going on inside of the team that's fine I say private or public so private oh no so then the opposite of what I said so private means if you don't want it open you only want your members of the team to see the content of your specific team then you choose private if you want anyone to be able to see it inside your organization then you would choose public so since I don't care you know we're not keeping secrets in this team even though no you want everybody to see the work that you're doing in this team in the live stream team sure because we do good work exactly alright thank you I'm kind of fishing for compliments over here alright so and the next page is where I would add the members so from start to finish it's very simple to create the team puts everything in baby steps for you instead of like a long lawn laundry list of steps it's like okay you finished this you want to add numbers or do you want to skip this step so I'm gonna add you to this Sean because you do such a fantastic job on our live streams and I'm also going to add Seth who is the webcam set up Seth can people see you it was up until just a second ago oh well we do these things live so and I'll just keep it to these two just for this live stream because that's who's currently in this room and I'll click add and now you all will receive a email look just heard one right now stating that that they've been added as members to this new team and you can also give members you know ownership roles or you can remove members so now that I have my team created this is what I see by default and so I can start up a new chat in the general window hi thanks for joining and Seth sorry if I'm not if I should give you more of a heads up of what I'm switching to okay well what are we on now let's put it back to seeing my desktop okay good so along with being able to you know do conversations in teams like you would with they kind of treat it like it's an email which I don't I treat it as it's a chat feature yes I've always kind of used it as a chat feature yeah yeah but you can start different threads and you can reply to old threads and kind of like what you can do with emails so I guess that's where they're coming with that from but if you've ever used an application like Slack which I'm sure a lot of people have by now it's very similar to Slack and it's very easy to use so along with having the chat feature I also have shared files so instead of going to the different share points I like I talked about in the beginning I can just click on files in all the collaborative files that we need will just be right here and that's a feature that we use a lot especially like our support team uses that to share files amongst themselves and actually more than one team that I'm a member of we we use that as a location where those files live that's basically the live place to go find that that file right and so because it utilizes the technology of OneDrive and SharePoint you can do the things like collaboration or I think they call it co-authoring but it has the version in control so you don't have to worry about people messing up your document you can always revert back to it and we actually just did a video with one of our project managers take a look at that after this we'll put a so we put a link in the description all right that sounds like a good idea of our latest video describing how to use things like co-authoring and versioning control so now that we have our team set up we also get this other thing called planner and it works kind of dual role you if you create a new planner it will create a new team and if you create a team it will create a planner I'm not sure if saying creating a planner is the right way to say it creating a project plan maybe the apps called the planner and so it usually takes a while for these things to create a new plan so we'll call this the live stream save and now it's going to create it so usually it takes some if you create a new team I found that it usually takes between and 15 minutes to an hour for it to set up all of the you know things that come with it so like your SharePoint site sure planner will usually take at least that amount of time so if you're gonna create a team you know give yourself some time when you first created that's what I would say since have you created a team I've not I've just been using the team you're just a user you're a user I'm a user yeah well teams it's meant to be used as on-the-fly type of things unlike you know your traditional SharePoint site where it's like these are the golden documents you know you can see these documents just don't touch these doc or don't don't edit these documents teams is different in that it's supposed to be used to collaborate with your teammates so here we have planner and this is just a really easy what's that other thing from Microsoft projects Microsoft prod are you talking about projects I'm talking yeah is that what it's called think you're talking about planner no not talking about planner I'm talking about the thing you have to pay extra for that's project project yeah projects feel like I'm going crazy so this is like a really easy version of projects where you can set up your to-do list and then you create different buckets of you know whether it's completed or not or assign people to it just a really easy version to get things done so and then it will email out the people who you assign projects to so very simple very easy to use it's actually become one of my favorite applications you know we had this major push to start using teams a few months ago because we were still we were Skype people or we were Slack people and so I mean there were different people in the company that some people right kind of only did one or the other so it was difficult for us to collaborate really well and this is this has solved a lot of those issues right and it it just takes all the different features and puts it all into one thing so you know now now that I use it I can't imagine why I was ever using those different applications and they're adding more stuff to it too right so you don't just have the Microsoft apps if you use a third party app they have plenty of these like Flipgrid Polly do I use any of these Hootsuite we use Hootsuite so yeah not just focusing on your Microsoft or your Office 365 applications you do have third-party add in tie-ins as well so you don't even have to go open up your third-party apps you can just go right to your team and have it there I should also state that you know we kind of touched on this in our Skype live stream which was the actual Skype you know chat console will be going away and it's being integrated into teams and so this specific profile James Bond doesn't have it but if this had phone PBX or audio conferencing right and they're they're moving that over into teams as well right so I would see a little phone here but this doesn't have the right license plan for that but it is there it is it is there it's online yeah and we just had a you could do things like video calling or audio calling all that exists so we just had a meeting today which I couldn't attend but I could attend it from my office so I just joined it that way and there's not just I should really go back to when we first created this team right so we have this general tab but you can create other channels so if you want only a specific subject to be spoken about in because when it's all in general it can get very confusing you have your different threads going on and it's very hard to keep track of it all but if you break things off into channels it's easier to get it by subject exactly so it's like this you could make one that's specific to live streams and then you also pre-recorded videos right so maybe you have a separate team that's doing the pre-recorded stuff I'll name this channel prep yeah that's a good idea and then what we should prep for before the live stream and we'll add that right there was that an inside joke but yeah there's there's no limit to the amount of channels that you can add I don't know props since we're keeping with four letter p words or no props I guess would be five but without the s and again you have your community file storage so you don't have to do it all based on one general tab it could all be right there so it's an all-in-one and it's really one of my favorite applications to use since it it has literally all the applications of office 365 so I don't have to go jumping around to application to application it's all right there and I think what they're trying to do is replace outlook because you know we've talked about before how people are storing their files in outlook and it's not really meant to be file storage is going to be messaging and so I think they created teams in order to combat all that it's like fine you want an application to store all your files here here's an all-in-one and a lot of the functions that it's that that you can use in teams are also replacing things that you would normally do through SharePoint or OneDrive so instead of going to one of those things to go find that file and you have your team there's that file that's where it lives so yeah I think that's all I want to cover today just for creating the team you saw how easy it was I mean we did it I think in three clicks we click create we named the team we added members and and now we can chat and now we can chat now we can now we can get work done in that team yeah so thank you everyone for joining us on this early livestream normally we do our live streams every Tuesday and Thursdays at 2 30 p.m. however scheduling conflict has made us do it at 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