 We're gonna hit the plus button up top. Last time we hit the invoice we're in the customer area and so this time we're just going to go to the sales receipt. This is the form it says a receipt so you might imagine it as the thing that you'd get from a cash register or something to help you remember which form does what. We're going to add a new customer here I'm just going to call it string music so I'm just making up the customer. Now if we're at a cash register then you might not have you might not get the customer information if you're at like a food truck or something you might just have a generic customer item here because you're not going to get the name of everybody. If you have repeat customers or if you sell larger things it's more likely that you might be able to get their personal information and whatnot and send them your newsletter but we're just going to add just enough information to populate our our customer field here. This is the required field right there so I'm just going to post that that's got the asterisk I'm going to save it and the email might not be as important as with an invoice because we're making the sale at this point in time but if we can collect the email it would be nice so that we can send them our newsletter and everything and then we're going to say that this is on the 19th plus I'm hitting the plus button bringing it up to the 19th and so I'm tabbing through the we'll keep the sales receipt populating automatically the location like with the invoice is necessary in order to calculate the sales tax if sales tax is applicable tags we're not going to have anything on the tags with the payment type this is an informational field I'm going to imagine it's going to be cash here just for the same reasons I want to group my cash together when we make the deposit to show you this this concept with the undeposited funds and so on but you can have check you can have credit card and if if you have an electronic transfer or something you can add another one if you would like that another one it doesn't really change how the transaction is going to happen the accounts impacted in other words but it's a it's an informational tool I'm not going to put a reference number and then the deposit to this is the key we could put it into the checking account but if we're making multiple sales at our cash register and we deposit them directly into the checking account and then when we physically make the cash deposits and the same would be the case with the credit card because the credit card company will likely not deposit into our checking account one by one sale but with some kind of grouping process so we're going to have to talk to the credit card company to figure out how they're grouping it so we can come up with a system that will work if we're making the cash deposits we're not going to go to the bank and cash deposit one five dollar bill at a time we're going to put them into the bank usually in one lump sum so if we do that then when I do the reconciliation it's going to show up on the bank statements possibly with the bank feeds or through the bank reconciliation as one lump sum so I don't want to put it directly into the cash checking account typically but rather go through the payments to deposit which is like the undeposited funds this is the same thing when we talked about the accrual process when we had an invoice and then the receive payment but when you're doing other sales receipt at a cash register you're even more likely to need this this step because it's likely you're getting cash and therefore you need that that added payments to deposit or likely you're getting credit cards at that point in time if you were getting electronic transfers then it's more likely that you can just enter it directly into the checking account because it's going to show up on your bank statement with with just that one number or if you're getting a check it's more likely that you could put it directly into your bank account that way as well because it's going to be in there one lump sum the other thing that's kind of interesting and why I kind of still like using the payments to deposit instead of going directly to the checking account with a sales receipt or the receive payment is because when I organize the data in the cash account as we will see it's kind of nice to have all the increases only be from deposits because then you can just search by deposits and you can look at the increases possibly there'll be a transfer that could be an increase as well but that limits your fields if you have sales receipts that are also increasing the accounts and other kind of ink then it then it becomes a little bit more difficult to sort but that's kind of a technical minor detail okay then we got the products we'll enter the items that we set up in a prior presentation just like with the invoice so I'm going to sell an ELP so that's going to be our epiphone lust poll we imagine they bring these up to the to the shop and we'll just say one of those bring them up in the shop to us this is it actually I want a GS let's do a GSB a GSB not an ELP and have one of those that's a more expensive guitar so we upsold them to them to this whatever okay here we go and then the other one is going to be and then that will have an ELP as well let's do an ELP2 so an ELP and let's say we had three of those three of those for whatever reason and 500 so that comes out to a total of the 2002 77 those are both taxable items so that looks good and then it's trying to tax down here on the location so there it goes and then I'm going to hit the drop down and I'm going to use my 5% tax to make it generic so I'm just doing that to make it a generic problem you could also if you wanted to change it to match what we're putting in here you can hit the the sales tax item here and you can edit it generally in there if you were on the at location one and you can override it if you want just so you can match the numbers out for our generic problem purposes so there we have it what's this going to do when we record it well it's a sales receipt that means that there's going to be payment that happened at the point of sale so there's going to be an increase typically in some kind of of a cash account this case not the check-in account but we put it into the payments to deposit which is like the undeposited funds account because they've changed the term of it but it's basically the same thing if you've worked with the undeposited funds account then the other side is going to and that amount is going to be the full amount including the sales tax and then the other side is going to go to the revenue accounts driven by the items by the 2002 77 the difference is going to go not to revenue but to a payable because we're acting as the tax collector of the 11385 and then we're also going to have a decrease to the inventory by amounts not on the actual sales receipt but driven by these items and then we're going to have an increase in cost of goods sold by that same amount the impact on the income statement will be the increase in revenue minus the cost of goods sold which isn't on this form but driven by the items and we're going to have a decrease to the inventory accounts sub ledger by units for the guitars that were sold so a lot happened in here but notice the data input could be done by just someone working out of cash register right and they could just populate that charge and we're good to go so let's save it now obviously if you go down here you can you can add lines message to display message display on a statement you can add attachments and so on you can cancel you can clear you can print preview let's look at what it looks like this you can use this form to provide but it's not probably as likely that you're going to give it to the customer or as important as say an invoice but it is a form that you might provide externally as well so if you could customize it whatnot so make recurring and you can customize and then you've got your more options copy void delete trans transaction journal audit history and then the options here save and new save and close save and send