 By the way, my name is Melinda Holt. I'm with the Outreach and Technical Assistance Network and I have a lot of certifications. Okay, how to use this deck? There's a table of contents. Https.com.bit.ly slash capital D OCS the number two capital S as in Sam EE bit.ly slash docs to C okay all right so that's the bit.ly and this is the dynamic deck the dynamic book the thing that was added was special characters today so that's new and what we're going to be doing today is kind of a review well not really a review but I wanted you to realize you could do more through the file menu so I'm going to do just just a quick little more on the file menu and then we're going to go to the insert menu on docs. We had quite a few questions actually in the support because people want to know how to share with their students so you want to share this document of proportional magnitude with your students you want to give them all a copy but you know your students maybe they're not as tech savvy as you are or it's just too hard for them but you know that they have email and because they have email you can send them something yeah you can send them something directly from the doc you don't have to open up your gmail you don't have to open up your outlook you don't have to open up anything if you have docs you can send a document to anybody so we're all going to select the file menu and then we're going to go down to where it says email as attachment it's right underneath download we're going to click that this is some super fantastical magic because number one I can send a copy to myself it doesn't list me because I should know who I am right so from here we can type in names or we could also paste in names if I copied an entire column of email addresses from a form that I collected uh you probably could bob I'm not sure I've never used what's out but I have heard of it so I don't know because that would be something to test out so I can put names in here and I can and I should put in a message uh and if I don't write more than open this link I would not I wouldn't fault the persons that I'm sending this to for not opening it please when you're adding a message this is actually going to be sent from your gmail account or your google account that you're using okay if you're using g-sweets then it will be coming from that account if you don't put more information then open this link um oops I don't know what happened there that was weird um well let's try this again so the message should contain more information than just open the link or open the document okay if it doesn't then you should have you should not be surprised if people don't open it because how many times have we gotten messages look at this really cool picture click here right no don't do that okay and I don't expect your students to do that so put something personal in here okay um type a message this is from teacher okay uh this is your assignment okay now uh you can include the the content in the email which makes the email really really long so I don't suggest that unless it's a really short dot but here's the magic right here folks right underneath that checkbox you're going to see the options to send to your students all right so you can send this as an rtf uh that was in the last workshop it's also on the slide stack and rtf is rich text format it'll keep your bold it'll keep your underlined it'll keep your links but it'll take out your pictures because it's just text okay uh plain text takes out the bold and the underlined and everything so it's just text but you're also given the option is sending it as a pdf okay so that the entire document becomes a pdf and when you hit send it goes to those people as an attachment as a pdf so that is a really cool way of sharing I went back to file and then email was attachment so this is a really cool way of like I said quote unquote sharing um as any format that you want now is google docs listed here no because the assumption is that you would not uh send the document you would actually share the document so if you want to share a document we've covered that you go to the share button and you can turn on the the link or add people as editors or viewers our lms of schoology we need to send all links to that site how to send google docs there you don't actually send google docs to your lms you actually send your lms to google doc um which I think we're saying the same thing so when you go to schoology you're going to want to attach your documents or you're going to want to get the shareable link of your documents Suzette so at the top of every document every slide every sheet you're going to go to that share button I'm going to hit share and I think this new share interface has been rolled out to everybody if you see something different it just means that um you're on the slow track and I'm on the fast track no offense but that's what it means um I think though we should all be seeing basically the same thing here so when you open up the share link you can actually add people okay and you can make them viewers so you could do it that way or I'm gonna hit cancel here um when you hit the share button you can get the shareable link okay now it's right now shareable links are restricted so only people added can open this link so what do you want to do you want to change that you want to change it to anyone with the link and this is the way you would put it in schoology or in moodle or in uh google clap well no google classroom works much better but um blackboard okay so any lms other than google classroom google classroom attaches automatically it's a beautiful thing so right here we want to change anyone with the link and click on that and I'm giving some I'm giving some options here so anyone with the link can view or anyone with the link can comment or anyone with the link can edit if you ever choose that you are really giving yourself in some hot water don't ever do that with your class make them viewers or commenters um anyone with the link or restricted you're you're able to go back and forth as you wish okay uh and then once you do that here's the big long link that you need you're given the option to copy it and then you can paste it into your schoology or your your moodle or your blackboard or whatever okay so it seems the new share interface does not include option to send to myself so you have no record when it was shared or the message accompanied it well yeah not so much except through version no version history doesn't cover it either so um robbie you're right there is no way to send it to yourself here's the thing though you know when um you know when you've done something to a document through version history so you can look at that and you can get an idea of when things were done okay so if you're worried about um and right here you're not going to know who is looking at that document when you have anyone with the link that means if my student thinks this is a really cool document and they send it to their family or their friends they have the link now so they can open it now i know a bunch of teachers are sitting at their chairs and go no i don't want that to happen well why not let that sink in for a minute why not what's the big deal no one can do anything to it because you're just letting them view it okay if i change the share option after i've already shared it does it go back and change the way it was shared previously absolutely so if i go ahead and say done here i've shared it i get this uh icon up at the top instead of a lock the share doesn't have a lock anymore it has anyone with the link okay a little avatar with the link underneath it if i click on that and i change it to restricted that means only people that i've added to the document can view it so if anybody was looking at the document at the same time that i changed that share they'll still be able to look at it until they hit the refresh button on their uh on their their browser or if they close the tab and try and open it back up they won't be able to do it because i've changed the share right in the middle so let's say um let's say alisa has shared this with me okay she shared this with me and then right in the middle of something she decided nope i don't want to share that with melinda anymore so she changes the share link okay i'm still on the document so i can still look at it the way she originally intended but as soon as i hit refresh or close the tab i won't be able to get back to it so sharon i think that answers your question um you know change the share link at midnight no one will be on it you hope okay all right uh so we've done the sharing we've done file email as attachment which i think is going to help a lot of you especially some of you that that had that question well i don't want to share with my students or my students aren't able to share or even my staff my staff don't want to share well okay email as attachment okay um and just for grins and giggles because i want to see did i share this yeah on version history remember we covered this last week you can see everything that you've done on a document as you go down and i believe his name is rob uh you're right it doesn't say anything here about sharing so me i don't i i can't i can't know why you wouldn't know that you've shared with somebody or why you would need to know exactly when you shared it um if you do need to know that um you know you write it down off to the side a little bit or maybe even put a note in the document down at the bottom and if you don't want people to see it it's really easy you just copy you know select the text make it white oops select the text make it white boom there no one can see it so i'll retain the message it went with it okay when you share with somebody you can here we go when you get the viewable link that's not a message to anybody okay when i add people like alisa right here i'm notifying them when i get then i do get notified okay i will get no i'll get a copy of this message so does that help so you have to add them as a viewer commenter editor not just the shareable link the shareable link means anybody can get it so you're not giving a message for it okay i think that answered that question all right we're gonna get out of the share here and i'm back to restrict it okay now now we're gonna have some fun uh not that that wasn't fun too but uh the insert button a lot of people don't know other than you can insert an image uh table and that's about it that's how far as people go or you might go you know some of you might know about headers and footers but there's a lot of stuff in here in the insert button on a document that you can do that that will dress up your document or make it easier for your students um the image certainly okay you can add an image from your drive you can add them from your photos if you've got the link to one um if you've got your camera you know you got a tablet if you've got docs on your tablet you could certainly take a picture or on your phone um you could also search the web so there are lots of ways to do an image this is already in the handout i'm not going to cover these we have covered these in some previous workshops it's the same in slides as well you can do all of these things here table you can add a table now they give you the option to go up to 20 by 20 okay um if you need more rows than that or columns than that that's a huge table but they will let you do that as well okay um how can you send an email attachment to a class without adding individual names of students hmm that's a good question i in the past the and i'm talking long past you used to be able to add a group so if you have contacts it should in the two field and i haven't tested this out mary so i'm not really sure but in the two field within contacts if you have a group called class and you've added all the students do it you should be able to add the group called class um to the document and right now i don't have a group called class in my contents or in my contacts so that's why it's not coming up and i can't remember the groups that i have so maybe we can test that out later um but that's the only way i can think of right now okay uh okay insert we're back to insert so insert um you can also add we already talked about the table so i'll put a table in here real quick uh this is a really good idea if you are going to maybe you just have a lesson and you want everybody to see everyone else's work student id and sentence all right and you want everyone to um i should have done this before you want everyone i'm sorry i'm trying to merge here so we got to go to i'm just going to right click i love right clicking right clicking is the bomb so i'm going to get rid of these i'm right clicking and i'm deleting those two rows there we go so i've got a student id and then um add sentence okay and then i just keep tabbing tab tab tab tab tab tab tab okay and then we'll have student id one so we're going to make this a bullet today we're going to make number one we're going to select the whole cell you see how i've got the whole cell selected okay and i'm going to make that a numbered list okay and i'm going to select the whole cell again i'm going to copy that and then i'm going to drag it down and paste that is how you get a numbered list in a table so if i copied just this number one then pasted it in the next row it would become a number one and then a number one and then a number one number one the trick is to copy the entire cell okay so the trick is to copy the entire cell so that if i copy a here i'm going to cross my fingers oops copy and then when i go down to the next three cells and paste there we go so it retains the the cell knows that it's a numbered list okay not the numbered list itself the cell knows okay all right so you can at a table you can assign student IDs and then when student number three comes in they know that they have to type they type here right and then when student number four comes in they know that they type in the number four slot so if you assign student numbers if you have their IDs off to the side or if you want to type their names that way everybody knows where to type when you're sharing a document okay so this is how you went at a table okay so we went to the insert menu we inserted a table it just did two columns really short assignments we've got a student ID column so they know where they should be typing and you know you could also add a column maybe to the to the right or the left where you would have next to student ID you're going to insert a column to the right and i want them to type their name okay so i know that student number one is bill or student number two is Robbie okay then they all see each other's work yes not only that but gasp they could also change each other's work oh my god it's a collaborative document it's okay all right so wrap your head around collaboration all right number one you're learning you're learning them oh my god you're teaching them how to come into a shared space you're teaching them only to write on their space you're teaching them how to help one another on this space so there's a lot of collaborative lessons here beyond the assignment of adding a sentence you can right click anywhere on a document and you will get sub menus so anyways yes you will know who types and and and where they type now here's the thing you can share this with students all you have to do is share with the shareable link they don't have to be signed into anything will they need google docs yeah they will so that means they're going to have a gmail of some sort okay there's lots of ways to have a gmail address they could actually use their yahoo or their hotmail as a gmail address that's a whole nother workshop so they will need google docs in order to um edit right so if you're collaborating with them you're going to give them edit rights that's that's scary for a lot of teachers if you don't want the original document to get screwed up make a copy of it have it off to the side just in case it goes so far out of whack that you can't fix it and then remember folks we have file version history see version history so you can see when the students are coming in and doing anything to this document you'll see who it is and what they do so if someone's not playing nice you'll know who it is at that point you can make them a viewer you can actually change their view rights but then you'd have to change it for everybody so you'd have to make everybody an editor you'd have to get rid of shareable link and then you'd have to make that particular person a viewer you so you've had trouble using the correct shared designation to allow students access if there's a share access you have to have this shared okay that's that's number one on anybody if you're sharing anything in an lms okay if you're sharing it in moodle if you're sharing it in blackboard if you're sharing it in canvas school is you whatever you're using if this document that you're trying to get your students to view is locked they can't get to it it's private only to you until you hit that share button and change it so you have to change it to anyone with the link what this means right now is that I have to add all of my students to the share up at the top so I have to add all their email addresses then only those students will be able to view this document or to edit this document nine times out of ten you're going to want it as view but you'd have to add them up here if you keep it restricted if you add new students if you get new students they won't be able to see it until you add them to this list all right so it makes it easier on you if you change to any if you change that restriction to change to anyone with the link okay so you click on that then anybody who has the link this is what you're going to put in the in the canvas this is what you're going to put in the whatever lms you're using you're going to copy that link and then it's shareable so if canvas sees your drive if you allow canvas to see your drive and you can actually tell canvas I want this document docs demo and they're supposed to be to see docs demo to see I want canvas to to put this in my assignment it can now because it's been shared so if there's a lock it's not going to work it has to be shared if I create an editable document how can I give one document per student you have to use classroom it's the only way to do it I don't know that any other lms is able to create a copy of one document and share it out to students I could be wrong on that a lot of different elements go ahead Alyssa sorry I just do you is it too difficult to show them copy in the URL copy in the you could do that yes yes okay we'll do that I've done it before but I'll do it again it's okay that's how I knew it from you that's how I do it yeah so I'm going to I'm actually going to delete the table all right so here I'm going to hit paste and I'm going to make this really big this is the big long document link okay so um first I have to go back to my share yeah add the check something what am I checking I went to the share button I went to the gear at the top of the window okay I'm going to click that and I need to make sure that viewers commenters can see the option to download print and copy all right this has to be checked for what Alyssa just alluded to this is really good magic folks so watch carefully um you have to make sure again that anyone with the link can view okay so I'm going to copy that link and then I'm going to hit done here's the link I'll just I'll paste it again just to make sure I got it right I did okay so here's the link now here everyone put down your mousies and look now look at the zoom window you've got a big long link that is actually the name of your document okay so what we're going to do is we're going to change the name in order that when you send the link to your students it automatically makes a copy of the document for them they're asked actually if they want to make a copy of the document problem number one they need to have a gmail or they have to have a google account in order for this to work if they don't have a google account it won't work okay so that's problem number one and actually that's the only problem you should have um oh no I thought of problem number two problem number two if you were on a club if your email ends with at uh garden groveusd.net okay or at lausd.net or uh scowy.org if you're you are if your domain ends in at anything other than gmail that means you're on a club and when you try to do what I'm showing you right now it might say uh-uh no not letting you do that okay so you need to test it out so here we go at the end of your share link paste it in an email paste it in a word in a dot paste it anywhere where you have text paste that big long link okay and then at the end of it you're going to see edit question mark usp equals sharing when you have a share link that's what it will say if it says anything different you got problems you need to go back to that share button and get the the shareable link okay so edit question mark usp equals sharing you're going to take that text and you're going to just get rid of it and then you're going to type the word copy so that when you send this link to your students and I'm going to open up another browser all right so I copied that link and now I'm going to paste it I'm we're going to pretend I opened up my email I saw a message from my teacher I clicked on the link and there's the link okay so see it ends in copy right so I'm going to hit enter because this is what it would look like for your students you have to wait for the magic to happen and then firefox with a thing thing here's what they see here's what they see well here's what they see move it back over here copy would you like to make a copy of doc's demo toc they are asked that question okay I say yes make a copy and I have to wait for the magic again and there it is now here is the copy of the document and I know it's a copy of the document because I see file edit view insert format tools blah blah blah I see all of the menu items okay I also see that there's the share button and it's locked and it says private only to me now this is me as a student with my raccoon face with the tongue hanging out okay this is my document now I can take anything out of this document it doesn't do anything to my teacher's document here's my teacher I'm going to take this link and I'm going to give it to my students somehow some way somewhere I could actually I'm copying right now I'm doing a control C and I'm going to type the word doc oops document I'll make it bigger so you can see it okay so here's the word document and just so you don't think I'm pulling anything funny I'm going to get rid of all that I still have the link I still copied it I'm selecting the word document I'm selecting the link tool I'm going to paste that big long link with the word copy at the end and apply it now when students click on this link within this document or within a web page or on an LMS or anywhere as soon as they click it they will get that do you want to make a copy okay and as long as they say yes they'll get a copy of the document so it doesn't matter if you change the editor or view only designation after you've sent the link no it doesn't matter when you change it the link updates itself because a document updates itself so the link is this this link is actually attached to the document so as the document changes the link changes as well the link permissions change as well okay so after each student makes a copy of a document edits it how do I find their copies well that's a really good question because you can't unless they share it with you Brad so that's something else you have to be aware of you have to be able to share they have to be able to share it back with you or they have to be able to upload it into the LMS that you're using or I mean the easiest way is just for them to go to share and then type your name right here so that you are able to see it and then you would go to share with me but a bing but a boom okay or again within any LMS they're able to upload their or link to their assignments right so you could get it that way you could also get it by they get the shareable link and just send you the link and maybe you have a document with all the links on it I mean there's lots of ways to do it you could have a form right everybody go to the share button on your document get the shareable link then come back to the form and paste your link make sure you paste your name too otherwise I don't know who you are or you'd have a name filled within the form okay all right so lots on sharing we've we've got really two good ways of getting the document to your students you're going to email as an attachment okay or you could do that copy link that I just showed you or you could get the shareable link so that's actually three ways okay all right if students share it back will it have the same name as your original document unless they know to rename it absolutely Cory so whatever they do the document I mean it's their document once they make a copy so they can do anything they want with it if you tell them don't change the title then they won't or you might tell them to at the end of your document put a hyphen and your last name right that way you have the title of your document a hyphen you might even put the hyphen there for them so at the end of their document put your last name make it even simpler for them okay all right good Shirley I'm glad it worked in your table all right um now insert I'm gonna get rid of these links here we're gonna go to insert now okay because there's some things here that you don't know about and I know you don't and you should because it's so cool uh number one is special characters I just added this this morning I want to make sure we get to it this opens a window that is really small and it usually opens up to a category area okay and there's lots of symbols here now some of you might know about this already but I think there's some things about it you don't know so watch carefully we can look through all of the categories there's a bunch of symbols there's emojis you can add to your document there's different punctuations so right here we got that paragraph thing that people especially teachers English specific like you can put in the at symbol big deal well it's a big deal because it's bigger there's different all kinds of difference that there's Latin okay so we've got common Latin includes Latin flipped mirrored Latin there's a Greek there are American scripts there's Canadian Cherokee and historic Desiree lots of stuff here there's a lot of Chinese the Han is Chinese characters there's East Asian characters so lots of different kind of characters and as you hit the category type so here we have Southeast Asian scripts I can go from Balinese to Javanese to Tyvek to Ty and I get all these little special characters now here's the thing I'm gonna I'm gonna X out of this I'm not gonna do anything I'm gonna look at where my cursor is blinking okay and then wherever let's say I want my special character at the end of document outline so I have my cursor blinking there okay then I go to insert special character okay and I choose a character I'm just gonna leave it here I'm gonna choose this one what is this tie character to potack and I click and this window you can move this window around okay so the insert special characters you can move it around so I can move it to the left so that I could see wherever my cursor was blinking that is where the character went I just added a space now I can select that character and I can make it much bigger boom there we go they also have for you math teachers out there they have math characters as well soon as I move the window down so that I can see it there we go numbers okay so you've got all kinds of different numbers um and you can go to fraction related um there's here we go three eighths remember that's right here is where my cursor was and you can go back and forth between special characters and your keyboard so you can keep that open so I'm gonna three eighths plus three sixteenths or one six whatever whatever's coming up and I can make it bigger boom how simple is that so lots of different categories lots of different um characters that you can select from now here's the thing looking through all these lists is very tedious okay so maybe you might want to do a search which you can do maybe you're looking for the trademark so all I have to do is start typing trade oh look at that didn't even have to type it all but here's trademark character right boom and there it is not that one six is trademarked but there we go I can also I mean you can do a search for anything copyright everybody wants a copyright boom okay so there's a symbol for copyright now here's the thing I want everyone to look stop looking at your keyboards look over here because underneath the search box is this box right here and what it is is actually a drawing tool all right so I can draw I'm just clicking and holding my mouse and as I'm drawing Google's trying to figure out what the heck is she drawing oh here are some options and there's the one that I wanted or maybe this is the one I wanted because I'm a really bad drawer okay all right so you can draw anything you can also oh man I messed up you can hit the little refresh key if you're using a tablet you would use your finger or a little pin right you don't have to though you can use your mouse I'm using my mouse right now you see where my cursor is and I'm going to let's just see what it does with this look at that so I drew a little cloud now I'm going to make it a tree haha so you can insert these things okay Google has a very big library of I'm going to call them special characters but this is more of an emoji and I can make it bigger okay as a matter of fact just for grins and giggles did you know that you can get bigger than 96 okay it says 96 is the end but what if I want 200 or 300 oops I have to select it first there we go let's go 200 boom all right so you can make this special character as big as you want all right so that's something to keep in mind special characters I'm getting rid of all of it so I can show you something else here so yeah you can draw special characters so you can't you know what it looks like but you're not sure what it's called draw it all right you can also insert equations which brings the special characters up um into a little box and unfortunately my my cursor was right in the middle of describing on my text so that's where the special character is going to um to be insert we're going to go back to insert here's something else you don't know you have it's drawing okay yes you can put drawings in a uh a document and you have to draw them but you can do that believe me so down here somewhere is a drawing hang on so right here in my text is a drawing of a cloud okay I did not insert that from my drive I actually drew it while I've had the document open okay I'm going to go to this paragraph I'm going to put my cursor in the paragraph and it says pale earth pale the blue dot to ever cherish right this is nonsense text I'm going to put my cursor where I want my image to appear I'm going to oh wow I should put a blue dot there okay so I'm going to insert I'm going to go to drawing and I'm going to select new I'm going to get a little pop up that comes up and the drawing tool is enabled and now I can use all of these shapes and if you've gone to my slides workshop before you know you got last options here right so we're going to go to a shape and we're going to we're going to we're going to draw something okay uh it says something about blue dots we'll make this a blue kind of a dot um you can do all kinds of who we can layer dots to make them look or layer things to make it look different um and this is nonsense folks I just want you to see that what I'm doing here okay so here's my image okay for whatever reason this is the image I need in my document oh by the way in this image I could also add an image so I could go to I could search for something right I'm going to cancel this I'll show you that in a sec here's the image that I just drew I'm going to save and close it where's it going it's going in the document as an image as an image so right here this isn't two dots anymore this is two dots that are together it's one image so I can make it bigger or smaller as I see fit right and if I decide oh man I just wanted the one blue dot and I go oh yeah I kind of I screwed up I do I have to draw it again no there's two things you can do right now you can double click or you can hit the edit button when you select the image so double clicking double clicking is just like hitting that edit button and now when I select what I don't want or if I change the image in any shape way or form and then save and close now my new image is there I decide I don't like that or I wanted to add something to it I'm going to double click on the image again and now go ahead and go to the image insert button that was up at the top I'm going to go ahead and search because I know there's nothing in my albums or my drive that I want and I'm going to type the word earth I'm just searching for the earth here we go there's a good one by the way search results shown are labeled full for commercial reuse with modification when you do a google search on images okay doesn't mean you're you're 100 totally free but since you're in education yeah you're okay but just if you have anything that comes up that says that there's copyright protection don't use it get something else here's the image I want to make it smaller so I do that and maybe I layer it on top of the other dot and maybe I don't know maybe crop it a little I'm getting stupid about it but uh you get the idea right now I'm going to save and close and there's my image that I can resize as I wish I can wrap text as I need I can put a margin around it I can move it with text I can do anything that I want with this image not only that but I can edit it and it's in the doc so I don't have to go finding it I want to create a closed reading exercise how can I do that in doc fillable oh well okay you can you have to think out of the box all right number one I would put the images in a table so you would create a table and maybe the first column would be where your images are stored right and then you resize them and everything and get them all looking pretty and everything um and then off to the in the second column is where you would have the uh the words the matching or the the fill in or whatever you I'm I'm thinking above and beyond the close I'm thinking about all the different kinds of assignments you could have so you could have fill in the blank you'd have you could have matching you could have all kinds of different things but then you have to have another area where you would have your students actually put in their answer uh Marianne I missed what you click to wrap the text well you have to click on the image okay so after you insert the image you click on it and then you're given a bunch of options down underneath it so there's uh here's the in line option here's a wrap text option is next and then there's the break text margins if you only want one sixteenth of a margin really small you could do that or zero all right uh do you want it to move with text do you want this image to be a fixed position okay uh or do you want to see the position options look what just happened so when I insert an image I have image options let me close this right now if you're looking at your own document and you don't have anything selected you do not see image options you have to select an image just click on it and then at the top of your screen underneath file edit view insert you're going to see an image options button okay you can also get to it by selecting the more button or the skinny snowman when you selected the object there's a skinny snowman that appears within its own menu okay so lots of ways to get to it I'm going to select image options and now I have I can have more options on where I can put this stock this image but here's some really other cool stuff by the way size and rotation text wrapping position we just saw so when you look at the the options you can actually tweak this into minutia okay so here's the break text option um I or the wrap option I could have it on both sides or the left only or the right only you're not given those options when you just select the the image and get the little menu here underneath the the image okay but when you look at the image options menu in total you get a lot of different added functionality to the menu the size and rotation if you make it smaller or bigger you might want to lock the aspect ratio that keeps the scale the same okay or you might not care about that so that when I make this smaller like that um it it fits the width and height differently instead of locking that that ratio so lots of different things that you can do here okay above and beyond the menu that appears right underneath the image when you click on it okay all right back to insert so drawing is a really really cool tool um and I chime in real quick absolutely so for me when I'm working on doc what I have found is that because I usually work with slides and if I have let's say an image and then I want to put a circle around it on arrow in docs you can't really do that excuse me um if you have an image and you want to put an arrow pointing to that image and it overlaps you can't do that so you have to copy that image into drawing and then within there you can select all those tools and put it and layer it on top of each other so um that's just if you're used to working with um slides or you know things and it's it's right there on the front page you're gonna have to do an extra step to to do that in docs right so what Elise is saying is here I'm gonna I've got the slide stack open I'm gonna go all the way down to the bottom here so I can show something without screwing everything else up so here if I have if I insert an image we'll search from the web we're gonna search earth again it's a safe topic here we go that's the earth that I want boom now my arrows and everything are right here on slides so I can select a line or an arrow or anything and I can put okay here's approximately California right here now you can't see that's bigger boom okay now to get this same image into docs what you need to do is go to docs all right go to the insert go to not well yeah not insert or um I'm sorry not image but you go to drawing and then new right and then you do basically the same thing so we're going to insert an image we're going to search for the earth earth the earth something okay here's the image I want I'm going to hit select wait for the magic two three one make it as big or as small as I want here's my line tool I'm gonna hit that I'm gonna get the arrow draw an arrow make it a little bigger where's my line here we go like that okay oops too many arrows and then save and close and there's my image if I don't like that if I want to make the arrow red instead of black I could double click on it my drawing tool opens back up and now I can select or change this image in any shape way or form that I want okay so yes it is a little different in in between slides and draw but once you get to the drawing tool the tools are the same you can even add text so we go here here California and then we can drag this anywhere we want make a smaller bigger whatever you want okay that's not big enough now remember this entire drawing is one image so now I can make it bigger and the whole thing gets bigger together or I could double click on it if I don't like it I don't want to make the earth bigger but I want to make the word bigger I could double click on it make the word bigger okay can I create and save that image and use it sure Patricia yeah but if I've let's say I forgot to do that and I'm really in a hurry I mean I'm just thinking you know I want it here I want it now I don't want to have to create it and then do it I can create it right now okay if you have an image on your drive you can certainly insert it into a docs so you you know you go to a point in your document where you want to insert you go to image and you search from your drive or your photos so you can do that or you can even upload from your computer okay so uploading from your computer boom you find it where it's that how to crop an image you guys are going way above and beyond docs here okay so this works for slides and and docs as long as you're in the drawing tool double click the image in the drawing tool I double clicked I get these there's little corners that were added these dark corners okay there's also north south east west handles okay and I can drag those you see this area to the right on my screen it's kind of shaded out that means that's what I have cropped it's still there but now I've cropped my document so when I double click the easiest way is to use these handles to crop or uncrop by the way after you crop something if you I really wanted that one little piece of the beetroot to be there then you can you can change it even after the fact even after you save and close okay so that's how you crop all right here we go table of contents table of contents so table of contents are really cool um if you need if you're creating a report and you need a table of contents then you would create a table of contents now here are some points to ponder let me make these bigger so we can all ponder them together a toc table of contents is clickable within a document okay so it's clickable so after we create a table of contents when you click on something within the table of contents it goes to that spot in the document so that's really cool a toc is created based on the headers within the document so when you are creating your document i'm going to go up my circling my mouse here where it says normal text anything that is a title subtitle or any type of heading will be a part of your table of contents okay so you need to make sure you have your headers in place when you create your table of contents um can you add headers after yes you can as edits are made and pages are added to the table of contents everything updates after the editor refreshes the button okay i'll show you how to do that um after you download a document let's say i create a table of contents and i go to file download as pdf the table of contents maintains its clickability so if you have a pdf and your table of contents or i'm sorry you create a doc and then you download it as a pdf the pdf will be clickable so the table of contents is maintained even in download form all right so here we go i am going to um make this smaller so what i did was i copied some text from the loram ipsum diddly squat uh text i had that's also part of the ebook if you want to download it um this is the document that i copied from it has headers and footers and all kinds of stuff so all i did was copy the text okay and i pasted it in here and then i added this this top section here to remind myself what we were talking about um it has headers okay so here's the introduction is header one right key terms heading four the idea is heading two so you see i've already got my headers in place okay now i'm going to scroll up to the top i am going to give myself some space and i am going to go to the insert menu i'm going to go down to the very bottom where it says table of contents and before you click anything look at the options that you have you have with page numbers yes google knows how many pages you have or you have with blue links okay also notice on those two options i don't know they're really small i i can't make it bigger for you i already know that but um it is um hierarchical okay it's an outline form so depending header one will appear to the far left header four will be indented to its position on the document in a table of contents so i'm going to select this one with page numbers and there it is it's just that quick folks so right now this cosmos ipsum because i'm the owner i have to click twice but anybody else will only have to click once so right here here's the header cosmos ipsum and when i click on the link to it it takes me right there all right now to get back i gotta drag my document up there is a way to get your um your toc as a to go back up to the top okay that's called a bookmark um so there we go it was really quick and easy wasn't it so you can see key terms right here if i go there it is indented on the table of contents because it's a heading four the idea is heading two i don't think i have any heading threes here so let's put one in okay just so that we can see how it works so here's turnip greens i'm going to make this heading three and i'm going to make them old and i'm going to make it a different blue and i'm going to make it a different size okay so that's heading three now i'm going to go back up to my table of contents and you notice that table greens is not here or turnip greens is not here because i need to refresh as soon as you add a heading or as soon as you change any of the headers in your document nothing will appear changed until you click in the table of contents okay anywhere you want in the table of contents and then you're going to get this little refresh button okay right there click the magic and there we have turnip greens veggies ipsum is header two turnip greens is header three key terms is header four so you can kind of get an idea of the outline that it's taking right the indentation um and if you want to change those you can you would just click on the the uh the the line that you want to move and you would move the um this thing i never knew what that thing was called if anybody can tell me you get a price it's arrow thing suppose that my format tool or paragraph format i don't know what it is anyways um so and then we've got all the pages numbered as well now there was another option i'm going to do an insert table of contents with blue links this is good because now people know that they're clickable whereas they might not know unless i told them hey you can click on the table of contents okay the margin line isabel thank you very much thank you very much what did i click to assign header types okay i'm going to scroll down my document a little bit marianne i am going to here we go this is a good place for a header let's just i'm going to select text okay when i select text up at the top of my above my um my margin line i will see the words normal text okay i'm gonna it's a style i'm going to click on the arrows next to normal text and i'll get all kinds of headers you can change these headers to anything you want um if i decide that and let's just say i change the formatting first okay it's still normal text everybody it's still normal text but i want it to be bold i want it to be orange and i want it to be 18 points okay so now i've select that text i go up to where it says normal text and i'm going to make this header three i'm going to update heading three to match okay that means all my heading threes will turn orange be 14 point or 18 point and bold okay and when i go back to my table of contents and hit the refresh there we have hunting bonjour but you will also notice that turnip greens when i go there is oh how come i didn't do it so normal text is where um underneath normal text i should say is where all of your headings are okay all right and you can see we've got the two different kinds of table of contents now here's the thing folks uh table of contents is really cool because it is clip clickable and because it downloads as part of your clickability okay but if you don't need that don't do it because it takes up space there's a much better option for your students there's a much better option for your staff don't waste space on a table of contents unless you need to print out the table of contents what am i talking about i'm talking about this guy over here it is the document outline and that's within the view menu um if you don't see it you might have to go to view and uh show document outline okay it's clickable you can click it on or off so view show document outline and then when it opens you get very much the same as um table of contents the the great thing about this is that i don't have to hit refresh it's always done as soon as i add something else that's a heading it will be part of the document outline and yes it's clickable okay how do you make a heading clickable as a hyperlink i blink them as you don't gloria you don't you don't do it google does so in the table of contents as soon as you create a table of contents uh let me put it right here because i took it out all right so i'm going to insert table of contents just going to choose one of the options i have here okay there it is i didn't do anything all of these are clickable now it's based on the heading type so you don't have to do any linking okay now here's the thing most of you weren't yeah but man all that scrolling up and down and up and down yeah i go to the table contents like i come all the way down here but then i want to get back up to the to the table of contents okay this is advanced i'm going to show this once maybe twice but no more than that so if you miss it you're going to have to wait for the video okay all right here we go first thing i need to do is go up to the top of my page and i'm going to call this table of content i should have had text that said table of contents okay i'm going to select that text um and i'm going to make it a title all right so table of contents here we go um now i am going to insert and then i'm going to go to bookmark okay what that did was that created a link okay it created a link all right now i'm going to scroll down down to Cajun Ipsum and i am going to try to remember how i do this here we go link okay so i selected the text Cajun Ipsum this is a heading way down the document okay this is one of my headings now when i select the link tool when i select insert link however you do it you're going to insert a link look underneath where it's asking you to paste a link or search you're not going to do that you're either going to select a heading or you're going to select a bookmark okay so i'm going to click on the arrow next to bookmark i should only have one right now here it is table of contents i'm going to select it and then i'm going to apply this becomes a link now doesn't it i wonder where it goes hmm table of contents so now i can go back and forth between this heading and table of contents okay how do i change a toc to have page numbers rather than blue links okay um easiest and simplest way to do it is not to change it but to delete what you have quarry here i have page numbers here right so i'm going to delete this table of contents making sure to get rid of that little refresh button because it doesn't want to be deleted there we go all right and then i'm going to go to insert a table of contents and get the blue links instead so that's the easiest way to do it um we had a second part to the question can you have both page numbers and blue links no isn't that a bummer unless here's here's an idea um here here's a way to do it because melinda doesn't like being told no quarry you might not either so what i do is i i insert the table of contents with the page number whoops i insert the table of contents with the page numbers right and then i know that introduction is on page two right so then i go here and i tab over a little bit and i put two there you go page two so if you want the page numbers in there you have to put them in yourself by using the table of contents with the page numbers you can actually get the page numbers in there oh and melinda just thought of another way how about this you put it in as table of contents with numbers with page numbers you select the entire text okay you make the text blue and then you make it underlined voila then you don't have to worry about this gosh i'm smart why didn't i think of that before okay so yes you can quarry you got it i gotta come back in the room so um in just a minute so i'm i'm gonna count to ten or so for clarification the handout is available then on this resource link the handout is going to be available right now uh and this slide's dead boom here it is dain so hcts bitly docs to see okay bit.ly yes the uppercase matters if you don't type it in uppercase it'll say uh oh you don't know where this is okay by the way there was a question that came up can you link within slides absolutely you just do it a different way okay so on the table of contents all of the blue text are links well how did you do that i selected the text okay i went to the link tool and then on slides you're given the option underneath where it's blinking paste a link or search there's an option slides in this presentation so when i select the arrow next to it i will look for the slides that i want to link to and here it is general info and i'm going to apply boom and now this is a link where this is not create new docs from is not a link docs general info is a link so that when you open it this is live right now and if you had it open before just hit refresh and you'll see this is a link that opens this page that i just linked to by the way on all the pages there's a toc return link so you don't put in bookmarks you just add an image or some text and then have it go by linking to the correct page