 Thank you. Sounds good. Well, it's 1102. So we'll go ahead and start. Just hope for one more second. I apologize. It just takes a moment to make that connection. And we are now live. We'll go ahead and get the meeting started. Good morning, everyone. So there's something here that I got to read. And it's having to do with some new protocols. We're following for these type of meetings that are now being held virtually. So I'm calling the meeting to order. Okay. So due to the provisions of the governor's executive orders and dash 25 dash 20. And in dash 29 dash 20, which suspend certain new requirements of the brown act. And the order of the health officer of the county of Sonoma to shelter in place to minimize the spread of the Corona virus. The center is a tourism business improvement area. Board committee will be conducting today's meeting in a virtual setting using zoom webinar. Committee members and staff are participating from remote locations and or participating appropriate. We're also doing the public meeting. Practicing appropriate social distancing protocols. Members of the public may view and listen to the meeting. As noted on the city's website and as noted on the agenda. Members of the public wishing to speak during item three. Public comment. their hand or pressing number nine on their phone. They then can be given the ability to address the committee. And I think that's all I get to read, right? That is correct. Okay, and then I requested the recording to begin. So to take a roll call. So recording secretary. Hi, I see that all members are present with the exception of Todd Anderson, and that will be noted in the record. Thank you. All right, now we move on to item three, which is, wait a minute, public comments. Item two, so we- Hi, Chair Woodrow, at this time, I don't see any raised hands. Okay, thank you. All right, so we move on to item three, which is approval of the minutes. And then these are the minutes from our January 23rd meeting. And I don't know if you've had the opportunity to review the minutes. Approve. Okay, so, we're in motions to approve the meeting minutes from our January 23rd meeting. Do we have a second? Rafael, I wasn't present, so I'm gonna abstain from this one. Okay. And then, remind me, do we have any other public comments at this point, while we're talking? Yes, Chair Woodrow, Eric Frazier has raised his hand. If you will hope one moment, I will set that up. Okay. Thank you all for your patience. So just take one more second. I again apologize for the delay. And I apologize. I'm having a bit of a technical issue at the moment. I will hopefully resolve that shortly. And I apologize. I'm having an issue switching on muting Mr. Frazier. It will just take me one more minute. Again, my sincerest apologies. Okay. I remember that was a fun meeting. Mr. Frazier, I will be unmuting you now. If you would go ahead and unmute yourself. Thank you. I have. And are you able to see the timer? I'm not, but my comments will be brief. Thank you so much. Yeah. So Alina and I have been going back and forth on the minutes from January. Not that it's that large of a point, but I do recall being in attendance. I don't know if I spoke, but I also want to just comment that the minutes don't reflect what people say when they do have comments from the general public or even those that are there to discuss their applications. And so, but at any rate, it was a small point. Sorry, it took a lot of technology to get through. That's all I have to say. Thank you. Thank you, Mr. Frazier. Thank you. Okay. So we'll need a second motion to approve the minutes from the January meeting. All those, I'll make a motion, I'll second the motion. And so all those in favor say aye. Aye. Aye. Any opposed? Say nay. Okay. So the minutes pass. Thank you. So on the fourth item is the event support application we received an application from DJ FE Sprint Triathlon series. And I'll open the item up for a brief discussion. If I may, I have been in contact. This item has is now gone to a, it is still going to happen. She is still looking for a sponsorship. However, it is now a virtual event. So it will not be physically taking place on the date proposed on the application. As we know, this application was put in prior to the last few months. But again, it will be happening as a virtual event. She will be promoting it. She is asking people to run and do some of the activities in Santa Rosa, including passing many of our establishments. I would like to get them involved. However, it will not be a live event. It will be a virtual event. Thank you. Any other comments from the public before we make a motion? I'm sorry to put you on the spot a little bit, but do you know how that impacts the costs that are indicated in the application? I think I saw a 6,000 number in there for kind of production costs. I apologize, I did not ask her those questions. And then we did not get into not sure how it would affect room nights because they can do this event from all over. So those who might have planned travel may still be traveling. Those who have signed up but have not done that would do their own thing, possibly not all in Sonoma County. Or most likely those who are not Sonoma County residents unless they're keeping their travel plans. Yeah, and I believe that our budget only has something like $800 or so or... But most likely there would be almost very little, very few room nights because of it becoming virtual. Okay, yeah, well, I don't know. Any further discussion? Are the applicants on with us by any chance as attendees? I just, there's a phone number there that I just, I don't recognize. So I didn't know if that was them. I'm going to change your name to caller one. Caller one, if you are the applicant, if you would please raise your hand, that would be wonderful, thank you. The caller has not raised their hand. Okay, and the request is $1,500. The total cost of the event is 6,000. Maybe. And this is something that we can support at this moment. I did, we could support, that visit Santa Rosa would support this through promotion on social media and still promoting the event, given that it's virtual just went obviously, depending on what the board does dollar wise, may not happen in dollars, right? But we would still promote this as a virtual event and it still fits within our conversation about athletics, triathlon events, running, swimming and biking. Is it something that's going to be potential in the future for next summer as well and following years? Yes. Certainly a big fan of promoting our destination and supporting it as a place for athletics amateur and professional alike. And so there's a, there's a piece of me that wants to make sure that it gets support, but it's hard, I'm open to being convinced otherwise, but it's hard to put some money toward an event that's not going to be here. I hope that doesn't sound too callous or anything, but if it's not going to be here, if it's not going to bring people here, I certainly appreciate if it is identifying Santa Rosa as sort of a piece of it, but I'm just not seeing the connection is great, but again, I'm willing to be convinced otherwise. Okay. Do we have any public comments before we make a motion to your supported or non-supported? Yes, there is. Mr. Frazier has raised his hand. Okay. Great. Mr. Frazier, I'm going to allow, I'll ask you to unmute. Thank you. Thank you very much. Can you hear me okay? Yes. Okay, thank you very much. So yeah, these are definitely trying times, very challenging situation for the BIA to breathe life into destination management. And so picking up on Brad's comments that Visit Santa Rosa would be promoting the event over social media and I assume other earned media as well as probably mentioned on website and calendaring and things like that. There is a value there that should be articulated. And I would make the suggestion in this particular application because of the uncertainty to not pull away your support entirely, but also not just to sort of throw money at this virtual environment that I don't really believe that you understand very well. But I think a hybrid proposal would be to offer this group $10 per room, per night from people that have come from out of the area. So if they can track that and make that part of their recording back to you, then I think it would be true to your mission to offer a spiff of like $10 per room per night and allow that type of funding to go forward up to a certain amount, perhaps cap it at $1,500. But that way you can again be true to your mission and as well as not pull your support completely away from an organization that appears to have, you know, looking for some physical presence here in the city of Santa Rosa. Okay, thank you very much. Thank you, Mr. Frazier. Thank you for your comment, Mr. Frazier. That's a good point. All right, so do anybody wanna make a motion in regards to whether we support it or not support this $1,500 ask for the event? I should like to add to it, Eric, to say there, I think that has got some merit to it. Yeah, absolutely. Back with a per room night and based on production and with the max cap. Yeah, I think there's an interesting way to look at it and definitely worth the discussion. Yeah, right, is that a conversation that you could have with the organizers or some of the hotels where they're planning to, if they come, if there's people coming here? Yes, I can have that with the organizer. Great, okay. All right, so we hear a motion to maybe approve, deny. I think I'm approved with conditions, I think based on production. Again, if they're willing to go that way, I think it's a valid way to look at it. I think it's a gesture in our part to show that we want to work with them and again, supporting the athletic side of it, which we do want to do here in Santa Rosa. Okay. So is that the motion that's on the, just? No, we would approve the $1,500 with conditions to... With the up to $1,500 based on a dollar per room they generated. If we want to go $10, we want to go $5 with something where there is a... So I want to imagine some people still want to come here. I mean, we're still seeing people come on the weekends, we're still seeing traffic coming. So I think that we're still in track of destination for those who want to run it or participate locally. So I'm willing to put that out at $10 a room night up to $1,500. So I'll second that just so we can start talking about it in a little bit. No. Okay, so again, the motion is to, sorry, Vern, to approve. Approve up to $1,500 based on a room night production of $10 per room. Okay. Peter, second. So, all right. So all those in favor, say aye. No, we got to discuss it first. Oh yeah, yeah, yeah. Okay. So just process wise, I want to be sure that we are providing enough direction and clarity so Brad can have the conversation and all of that, right? And then to see if there's anything that we have to come back to. So let's just work through that really quick before we take a vote. So I want to be sure are we giving Brad direction to go up to $10 or to not exceed $10 per room or to keep it in a range from five to 10? I think I just want to be sure that we're not setting anybody up to go in opposition of our direction here. I mean, up to $10 a room sounds. Okay. For, obviously for Santa Rosa rooms. So that's fairly clear. Is there, and it's 1,500, right, to be sure. And then we're okay if it's less than that, obviously right, because if it's only, if they have a hundred rooms or a hundred rooms at 10 bucks, it's going to be lower. Okay. So Brad, do you feel like you've got enough to have this conversation with them? Yes, thank you. Okay. Great. Okay. Okay. Thanks, Rafael. So all those in favor? To those who say aye. Aye. Any opposed? Say name. Okay. So motion passes and Brad has got some direction to proceed accordingly for the discussion and the motion. Okay. So item number five, thank you, by the way, is the annual report. So every year we put together a report for the city council. This item in particular, it reads review and approval of the 2019-2020 and then annual report in the 2020-2021 work plan. We've been just so busy these past few weeks and even prior months. Honestly, the draft is not a final draft. So I would rather have a discussion rather than a review and approval. And what I propose is that we schedule a special meeting next week, no later than next Thursday to then review and to approve the annual report and the work plan. And the reason for that is because we're just trying to wrap our heads around with the budget areas, the budget parts and the proposed budget. There's a lot of uncertainty about TOT. I do appreciate that Brad provided the projections adjusted for COVID, but we still need to do a little bit of work related to those figures. I also noticed that the draft that it's on here doesn't have the marketing piece that you provided Brad on your earlier message. So I do apologize for that. We had a couple, we're working on various drafts and obviously the one that went out didn't have that section. So I'll make sure that that's incorporated. I'll make sure that you get to the draft that has that section just to verify that it's on there. So that's what I'm proposing is that we review, sorry, we have a discussion about the annual report and the work plan. And then next week we schedule the special meeting and then both to approve the document, the item. So, all right. Yeah, it certainly works for me, Raphael. Okay. Looks like Eric, okay. Any comments from the public? Yes. Mr. Frazier has raised his hands. Hope I'm just in one moment. Eric, I have such a few on you. So if you- Thank you very much. Yeah, so certainly our committee will be comparing this draft plan with last year's plan and our annotations for last year's plan. So it's, we can't do our work if we're not looking at an actual draft plan. And so if we're basing our work product off of something that, you know, that's been attached to the agenda that's not actually the full draft, I'm not sure how we'll gain access to the updated draft that then would be subject to further review and apparently approval on the special meeting a week from now. So there's something wrong about how that dance is being proposed here. So first of all, it's important for us to see, you know, the complete document and be a part of or bear witness to the process that's going through to approve the current document that you're proposing. And so at this particular point, it's half baked, it sounds like. And so perhaps the next meeting would be to discuss the draft and then you would have yet another meeting to approve it. So that would be my observation. Otherwise, you know, unless there's some other way that you're producing the documents that are necessary and the gravitas of your special meeting. I'll also use the moment to reiterate that there is a call to action from the public for a change in the way that the San Rosa tourism BIA is structured. And that should also be reflected within your plan. So thank you very much, I appreciate it. Thank you, Mr. Frazier. Thank you. And yes, because of this particular situation, yes, prior to having, scheduling that special meeting, we would definitely share that final draft. And Eileen remind me, I don't know how that gets incorporated. Once we announce the special meeting, which we're hoping to have before next Thursday, or on Thursday, next Thursday, that we have the item, the hyperlink provided. So the members of the public can review it. I know that we have a final meeting this Monday coming up with our ASO. So we can go over the budget once again. And I believe that probably by the end of Monday afternoon or even Tuesday, as early as Tuesday, we'll have that particular draft that we're gonna review and approve on that special meeting. So the public, members of the public can have access to it. Yes, and that would be sent out after that meeting on Monday, the updated draft and final draft prior to the meeting on Thursday would be sent out in the meeting notice, and it would also be sent to the board as well for their review. So both the public and the board would receive the draft at the same time. All right, so that was the update on that. And so we don't need to make a motion for that particular item. We'll just have to wait for the special meeting to be scheduled. And of course, for us to share that final draft for review and approval. All right, okay. Well, that leads us to the end of our meeting, basically. Any final comments? Nope, thanks Rafael. Okay, thank you. Well, thanks for being here all. And bye Donna, I couldn't see you, but we'll see you next week. Thank you very much. Okay, thank you. Thank you very much.