 Good evening everybody. We're going to call to order the board of directors of the flood control water conservation district also known as Zone seven if we could begin with a roll call, please director Leopold Coonerty Capit McPherson Lynn here Villicic here the heart Gonzalez Ponce Siri And I'm here too, even though nobody I mean I'm not a ghost So I just like to know that we do have a quorum. Are there any changes? To tonight's agenda Mr. Shruller you're the one who's gonna be doing that? No changes perfect All right, so we're gonna begin tonight with oral communications It's an opportunity for members of community to address us on items that are not on today's agenda But are within the purview of zone seven would anybody like to address us right now? I Do have a communication for the board There's been some interest from the chair as well as our district engineer in changing the structure of the meeting agenda and we're currently working on that with our County council on how to achieve those changes So we hope to bring those to the board at a future board date very soon Thank you There's a point that was brought up at the previous meeting Which is that some of these items could be for example on consent such as like an approval of Minutes or basic components, but yet we take each individual item unnecessarily so Okay, so any other oral communications for not items on the agenda scene none will move on Oh, sorry director bill is just briefly just very quickly. I would like to make sure that the levy project in the future Is always a standing item on the agenda so that we always get an update We never know you know I know that we do a good job here and a lot of things happen But this would be good because there's a lot of things happening with the levy. Thank you. That's a good idea Okay, so move on to zone seven board meeting minutes approval. Are there any questions on the minutes? Director bill says no, no, okay. Is there anybody from the community like to address us on the minutes? Okay, director bill such made a motion is there a second all second We have a motion in a second all those in favor All right opposed It passes unanimously move on to item three Which is as the board of directors of zone seven to accept and file the status report on the core of engineers storm damage repairs Is recommended by the district engineer mr. Strudley? Thank you chair members of the board. I'm here to happily Let you know that the army core and their contractor has completed the repairs to the Pajaro and salsa plays Greek levy systems These are repairs to damage that occurred as a result of the 2017 winter storm season There were 17 sites that were repaired at a cost No cost to the district, but at a cost to the army core of approximately six and a half million dollars We are continuing to work with the core and their contractor on Buttoning up any kind of damage that was done to the levy top road Which we know is very important to the city as well as to the district It's heavily lose heavily used So we're working out those details as well as some last-minute tweaks to Some of the repair sites. There's some small changes that engineering staff that would like to see made But we are happy to say that the repairs are done There is one more site on salsa podis Creek on the far side away from the city side that still has plastic on it That site has been requested for repairs to the core and we expect them to complete those repairs at a future date but City residents should be rest assured that all the damage that they have been walking past for the last two years has now been repaired So I would recommend that you accept and file the stash report on the United States Army Corps of Engineers storm damage repairs I Know that we've done the repairs What about rodents people keep talking to me about rodents out there? And they were saying that the repairs may be made but the rodents are still active. What do we do about that? so we are Working with our fleet management service to Procure a rodent control a new piece of rodent control equipment That we hope to start employing this year And we will be experimenting with that equipment to some extent to see how well it works But we've heard that it's very efficient And we intend to get control of whatever rodent problems that do get reported to us But we have a constant maintenance program and we're constantly addressing Compaction of the levy and rodent control. It's a it's an issue that we deal with on a daily and weekly basis I really appreciate that because I was asked by some constituents who are on the other side Say out other side of south spoils Greek saying there's rodents, you know if they're they're making holes all the time And so if we're addressing it, that's great I'd also like to take this moment to thank the county and thank the city thank you mark and Jackie McLeod for all of the work that's been done for the levy I don't think people realize how much energy goes in and there's many other people. I've probably forgotten but It's it's a big deal and I really appreciate it happening now because We are gonna get rain. I think this year we just squeaked by last year, but this is great So and I would I would like to to re echo that thanks from our staff We've had an excellent partnership with the city for quite some time and they continue to be excellent partners And we work really well together and we're very happy that we're working together on the power. Oh, that's great I think thanks to the city. Well, you know and director Palmasano is Always there involved in so many different projects. So it's good to have a strong public works department on both sides and And Monterey too. I mean it takes everybody to work to make it work. And I think I just appreciate the pressure that Jimmy Panetta's office and others have put on the Army Corps of Engineers And they have kind of risen and gotten this piece done. So thank you Thank you Director Caput Yeah, thank you. Thanks for all the work you're doing and You said it costs how much for the Army Corps to do it? Approximately six and a half million dollars Okay, that's great. And then We actually have a resident that lives in that area You have anything to say Rea to heart Because it's not if we're going to have you know Flooding it's when we're going to have flooding and I think we're the flood people Over there in zone seven. So it's just great that we're really beginning to see You know something like 17 sites that were repaired and so on, right? So congratulations Thank you And that one site when you set a future date would that be next year after the Rain season I'm gonna be pushing on the core like I always do for them to do those repairs as quickly as they can I think though really that the thing that's gonna get in our way is the rainy season So realistically I expect them probably to be dealing with it next spring or next summer Great, and I I'm not exactly sure. I think it comes up later, but we'll have some kind of a I know it's not a lot of information, but an update on the hundred year plan I don't know if that's on item nine or it is on the agenda. Yes, okay Make a motion we're gonna go to the community is there anybody from the community that like to address this on this item Okay, seeing none bring it back to the board director bill sitch like to make a motion to approve this No second. We have a motion from director bill sitch It's specifically for the acceptance file the status report correct, right? Okay, and a second all those in favor I Proposed it passes unanimously move on to item four Which is the board of directors of the Santa Cruz County Floyd control and water conservation district zone seven to accept and file presentation on the shell road pump station history and status and direct the staff to return to the board In January of 2019 as recommended by the district engineer. We have the shell road pump station attachmentation, thank you chair members of the board At your at our last June 18th board meeting you approved our proposed budget, which recommended $300,000 for a shell road pump reconstruction And you requested us to return to present an outline on the history and status of this pump station to the need for any rehabilitation or reconstruction and I would like to Hand over the presentation to our district flood control engineer Rusty Barker who will be giving you an outline on the history and status of this pump station All right, so son Good evening board members. My name is Rusty Barker. I'm new to flood control with the county Really excited to work on this project and tonight. I'm going to be presenting on the shell road pump station I'm going to give a little bit of history and background and the current status of the pump station so The pump station is located On the little red dot it's kind of the interface between the Pajaro River Lagoon and The slu network and the upper watershed that feeds it. There's about a 20 Square-mile watershed that that drains down to this point On the slu side. It's mostly fresh water on the Lagoon side you're looking at more kind of salt ish salt water brackish water It was constructed in the early 1940s along with the tide gates and some of the levees on the left bank Okay the current condition so I went out to the site on back in August and took some pictures This is a picture this first one looking at the pump station The pumps are housed in the kind of shed looking thing there And then we have the tide gates and these are mostly obsolete These were built back in the 40s and have been replaced by flap gates, which I'll show you in just a second Here's another look at the the pump house And the tide gates Looking back towards shell roads, there's culverts that go underneath the road and then on the other side We have The flap gates and so the flap gates prevent the water from in the lagoon from back flowing into The slu's It's important to note this facility is operating year-round when I was out there back in August it was pumping It's mostly operating in dry weather conditions and in light rains when when the water level really starts to come up Most of this is inundated and the pumps are actually turned off It was never built as a flood control facility And another important note is it helps prevent saltwater intrusion from coming from the lagoon and going back towards The slu area the slu's it should be noted and I'm gonna rewind a little second because I think I missed something In the upper part of the watershed the slu's that feed in there's a lot of tile drains and most of these Ag fields that drain into this slu and the purpose of the pump is to actually keep this this drainage ditch this canal this channel At a lower level so that those those Fields can drain into it so fast forward and back to where we were Pajaro Valley water has a pump in Harkins slu and so it's important that the saltwater doesn't intrude up there because they they Harvest the fresh water from the slu's and use it in their recharge system So that's kind of the current state of the pump part of this exercise was to go back and See what kind of documentation there has been I'm new to the county and so part of this was for me just to get up to speed Back in the formation of zone 7 In 1991 the pumps and the culverts were highlighted as a Project to be taken care of they kind of talk about in this phasing so phase two and phase three I referenced here I imagine there was a phase one before the formation document was written. We couldn't find any documentation on it, but I Imagine it's a feasibility design construction kind of phasing My one of my predecessors Carisa Also kind of had some notes on this and she believes that maybe this this item was taken care of there Well in 2008 the pumps were replaced at the pump house Two pumps were donated by local farmers And those were installed by the county and there's also upgrades to the electrical system In 1993 there was a Parle River management plan Parle River lagoon management plan Talk about some leaky risers that that may need to be fixed But their recommendation was a direct connection of the pumps to the The downstream lagoon and stepping back and taking a big picture I think it's important to understand any system that we're gonna work on as soon as the flood water start to come up The system is going to be start behaving in a more kind of historic pattern And so I was able to find this documentation on the historical ecology of the marsh I thought it was pretty interesting. It's kind of hard to see in the picture But there's an aerial image that black and white and it shows Marsh area in the lagoon in 1931 prior to the pump being built and installed And you can see there's actually there's two channels that run down On either side and Some of the modeling we were talking with Brian Lockwood from Pajaro Valley water agency and we're looking at some of the modeling that they did for their harkin slew project and Some of the modeling that the flooding was actually matching Quite closely to the the footprint of the historic marsh Another document we were able to find this was Written by Santa Cruz County Department of Public Works. It's kind of an informative document and it shows What part of the lagoons and the Pajaro dunes colony flood at what elevation? So here's an image taken from that report Kind of shows color coding which parts you can expect to start flooding at different elevations and all those Flood elevations those water levels are referenced to a staff gauge. That's located at Beach Road Of importance here because we're talking about Shell Road pump station at five feet when this gauge reaches five feet Which I think is about here or here The Shell Road pump station it says it becomes threatened, but it essentially becomes non-operational Here's kind of a picture showing that so on the top we see What the Water level start to look like as as the water's coming up. It's starting to reach the top of that tide gate And then at five feet. It's essentially over the top of the tide gate and The water is flowing back into the farmlands upstream so you start to see inundation and when it gets that level There's no need to run the pump because it would just be cycling the water through And they have to leave it off until the flood waters recede. I Think this is the last document I have in here This was a report done by Schaff and Wheeler for the County of Santa Cruz they were looking at Breaching so as I'm sure most people here are aware the the mouth of the Pajaro River will Plug up with sand and the and the river can't drain And so the lagoon has a tendency to back up and fill with water And so they were looking at different alternatives for Dealing with that issue one of the alternatives they looked at was upgrading the pump station at Shell Road the Results of the analysis say that it would cost about $840,000 and this is 2007 money to flood proof or replace the pump station The benefits would be it be it would offer increased flood protection redundancy In the upstream area So for the farmlands and then there would be relatively no impact in the lagoon the next steps We're gonna continue researching and studying this this this site this problem We're gonna continue looking at the documentation that we have on hand. There's a lot to go through We still have another couple studies that we're looking at right now Brian Lockwood from PV water Pointed us to a couple reports. There was the Watson's Watson slew report that they did with the resource county or resource conservation district And then there's a wetland watch report There's also a Watsonville slew watershed conservation enhancement plan that I was just looking at today We're gonna assess the pump station performance talk with the drainage crew what needs to be fixed and then Start looking at documentation maintenance documentation in the cost. What what are the rough estimates? How much is this cost than on an annual basis the plan is to report back to the board in January 2019? recommend the plan moving forward to investigate hydraulic environmental and economic impacts Related to the pump improvements or a replacement of the pumps So that wraps up my presentation. Thank you very much So It is recommended that we you accept and file this presentation on the show road pump station history and status and To direct staff to return to the board in January 2019 to provide a more detailed problem statement Which can include a proposal for consideration to seek consultant services. I thank you director Siri So if the board allows please I think When you throw rising sea levels into the mix that there's There would be the need for increasingly large facilities down in the lower watershed to prevent flooding of the farmland There are existing federal as well as private levees as you well know down there this specific facility Does not appear that it was originally intended to Protect against large-scale flooding It looks like it was developed for to control water levels at lower and less severe flood levels so To propose a structure that would prevent flooding widespread across the ag areas in the lowest portions of the watershed is a far larger problem than just this facility And on top of to build on what Mark's saying In addition to sea level rise. There's also issues with subsidence in the area Director Caput then director Bilicich. Yeah Does this go back to about what 1991 something like that? In the history of this, you know shell road Yeah, I was identified in the formation documents And if I'm not confused was I might be wrong But this was brought up the question was brought up from here from somebody in the public They wanted to know how money was allocated and spent on the up the upkeep and the importance of the the pump stations So so we spend approximately 25 or $30,000 a year on this pump and that includes our own Crew maintenance of the facility as well as the utility bills that we pay to run the pump Yeah, and the money was allocated way back when in the history Yeah, yeah, so if it exceeds for example if it exceeds twenty five thousand dollars We have the money to fix it So the the money that we use for utilities comes from a specific line item in our budget and whatever Maintenance we conduct for that facility comes from our maintenance portion of our budget The line item that was in our proposed and approved budget from our last board meeting Was a specific line item that addresses the shell road pump station explicitly And this is a hypothetical be the last one I ask on that Let's say that that pump station completely failed What would be how great would it increase flooding in what the farmland? so if it completely Depends on what you mean by completely fail when water levels get high enough as as rusty was showing once it gets Above about five feet on that staff plate right that facility becomes Non-operational and it plays no role in the water levels out there on the farm field When the pump has failed in the past from pipe bursts and things like that We repair it relatively quickly But what it fails to do then is pump water from the slew into the lagoon side on the other side of shell road So that style of failure is that's the impact of that failure is it just stops pumping the water? And that also helps with salt water intrusion Right, right because we're okay. Thank you So if there's some is this what controls the flooding on Beach Road? No, not at all. No unless it totally failed and then it would you that's when the water rises if it totally Fails the only in other words if it if it becomes inundated above five feet Like I said the water levels inundating Beach Road are just doing that because of the water levels themselves Nothing to do with the facility if the pumps stop evacuating water from the slews the only way you would have Flooding on the slew side as if you had that happen during excessive rainfall And that's very unlikely to happen because we have excessive rainfall. That's when that pump facility becomes immaterial Okay, thank you. And so I'd rerun Did a little rewind on the presentation at five feet the So on the staff gauge when the water level gets up to five feet That's when the pump becomes ineffective and then at five and a half or five point eight feet That's when you start to see flooding at Shell Road. And so that flooding happens beyond the capability of the pump Okay, we'll open it up for the community. Is there anybody from the community like to address on this? Ms. Turley, thank you for coming down tonight Welcome. Thank you for the presentation My name is Carol Turley representing Pajardin's Association I have a horrible problem with gophers at my house And if the county has any advice or can loan their equipment, I'd really appreciate it I'd like to thank Matt and Mark for their openness and willing to talk to us frequently I'd like to thank Rusty for the presentation. I actually learned a few things. So I appreciate that We're happy that Shell Road is on your agenda and then it's being addressed The pump station there has been a problem for a long time. I believe The flooding is a concern to Pajardin's as well as the farm neighboring farmland. We'd like to be active participants in the process And would like to be kept up-to-date as what's happening And if there's anything that we can do to help move the project along, we'd be happy to do that. Thank you Thank you We're gonna bring it back to the board and and obviously this is a longitudinal issue Betrodes a longitudinal issue. The levee's a longitudinal issue. Breaching's a longitudinal issue So to the degree that we I appreciate the fact that you are providing a timeline for a direction on this And I think in regards to it isn't appropriate to talk about it necessarily with this agenda item But in generally speaking on some of those tangentially related items of access down into the dunes It would make sense to do the same thing Where we start looking at it because the decisions that we're making in regards to even how the levy will be constructed will have impacts on water flow that could have sort of other decisions we've made on breaching and the presentation or the document you provided from 2007 was predicated on flood assumptions and water flow assumptions that may change as the levy actually gets Constructed and so none of that has been taken into consideration. I think it makes sense to actually Re-look at those things before we go down the some of the discussions we've had such as raising Beach Road, etc Is there a motion on this item? I want to make a motion to accept this report and to return to the board in January with a Recommendation We have a motion from director bill a section a second from director Caput for the recommended actions all those in favor I Opposed it passes Unanimously move on to item 5 which is the board of directors of zone 7 to authorize the chairperson of the board to sign letters on behalf of the district requesting inclusion of Contributed funds clause of a contributed funds clause in the district's existing federal cost share agreement for feasibility and a policy compliant design Agreement containing an accelerated funds clause from the US Army Corps of Engineers and take related actions as recommended by district engineer Mr. Strudley Thank You chair members of the board I'm here to provide you an update on our Pajaro River levy reconstruction project Where we're at now in the process is we're expecting to get our directors report Which would be the ending of the feasibility phase and this board item here states that date as February 4th 2019 which was actually in the notification that the Corps provided to us at the time of the writing in this memo Since then the core team has been reconvened and is working on the project again the exemption request that allows them to Push their directors report out from our originally Expected date of this July to February that exemption ends in March and Because they've had some struggles much to my dismay of getting their Staff back onto this project that date has actually been pushed to March I have been told that we're not going to get it any later than that date because they don't have any other options Available to them. We've kind of heard this story before This prompted me to call Lieutenant Colonel Rayfield as well as the head civilian officer at Sacramento district to get them back on this project, and I think we've successfully done that so the challenge in front of Corps staff to complete our feasibility report by March of 2019 is to address comments technical comments from the review process that has Already occurred this last spring and to develop a white paper which describes the risks to the project In deferring some of the revised benefit and cost calculations to the design phase the risk to the project are Changes to slight changes to the project envelope or components to the project depending on how that benefit cost ratio plays out It could change the cost of the project as well as the BCR itself We expect the BCR to go up and not down if it does change at all, but it's not going to go up very much To facilitate our Our Progress into design what we are seeking with the core is a policy compliant design agreement That has what's called an accelerated funds clause in it that allows us to Front additional monies that we have available to us at the time To the core so that they can keep the momentum going with the process We're also reading between the lines and recognizing that even though they've told us with a fair amount of certainty that March is the last Latest deadline that they have in front of them. We've seen it happen before and so we're contingency planning And so what we'd like to do is get a contributed funds clause added to our Federal cost share agreement for feasibility that allows us to reluctantly but proactively give money to the core to Complete feasibility if they don't complete feasibility may mark by March without a contributed funds clause They would have to go back and request another work plan Funding alteration which would at a minimum push that report date out to August We don't want to see that happen So we want to position ourselves to front them a small amount of cash if they run into the an event or they can't produce This report by March So we are very excited to get that report from them in March and get out of feasibility and design to that end we are Continuing our yearly Advocacy trips to DC and support of the project to meet with our congressional representation and thank them for their support as well as to Work with the Army Corps headquarters as well as OMB and appropriations staff to see how we can get this project into design and construction We are in a separate board item going to be Looking at our needs for a program management consultant to carry us through the next year to several years through feasibility and into design to look at Financing the project and coming up with the right governance structure for a new levy reconstruction project We are also separately have another boy board item on Completing sequa for the project and we are continuing to work with our Assemblymember Mark Stone as well as some other consultants on our state subventions funding for the project So We would recommend that you authorize the chairperson of the board to sign letters on behalf of the district requesting inclusion of a Contributed funds clause in the district's existing federal cost share agreement for feasibility Any policy compliant a design agreement containing an accelerated funds clause From the United States Army Corps of Engineers and to accept and file the status report on the Power River flood risk reduction project Any questions on this item? director Bilsich I Just want to commend you for holding the Army Corps. We've got to keep to get this done March 2019 I mean that you say it is the latest but we all know we've seen it delayed delayed delayed on and on and on I hope that is their drop dead date Because we need to get from progress to design. It's very important I Continue to not be optimistic But to be hopeful in that we have the capabilities at the staff as well as with our Assistance through you all at the board as well as congressman Panetta to Effect change to get them to move on this project and we appear to be successful in doing that I think right now we do have a strong team, you know the city the county the chair I mean you've got a congressman Panetta the board you've got a lot of different agencies working together and I think It's the best thing we can do for the power river and the South's greatest Creek is to have everybody because you know fun Get diverted to Sacramento or San Francisco or wherever We need it right here, and I think we have a strong team I hope this continues and and will continue along those lines. I appreciate all your support. Thank you. Thank you Like to open it up for the community invite from the community like to address this on this item Seeing none will bring it back to the board Direction bill such I'd like to make a motion to approve this and authorize the chair to sign letters on behalf of the District requesting inclusion of contributed funds clause in the district's existing federal cost share agreement and I'll make so I'll move this motion you move. Okay, the whole thing all the recommended actions Yes, okay, and wait a second from Lynn. Is that correct? Oh second? Okay Any additional discussion all those in favor? Hi opposed it passes unanimously. Thanks for the work on that. Mr. Strudley Number six is the board of directors zone seven to approve amendment to agreement with community tree service increasing compensation by $51,254 62 cents Seriously Okay, it's very specific for a new total not to exceed amount of $360,750 and 94 cents and authorize a district engineer to sign the amendment to agreement on behalf of the district to accept and file a status report In the Pahoa River vegetation maintenance project and take related actions recommended by the district engineer We have the ICA community tree service that we have the amendment the amendment scope the map and the ADM 29 community tree service Mr. Strudley Specificity is because we don't want to pay a cent more At the June 18th board meeting you authorize a district engineer to award contract to the most qualified firm For vegetation maintenance in the Pahoa River and return to your board to report on project status And we have awarded that contract to the only responding firm to our request for proposals, which was community tree service And They have been hard at work this summer Clearing vegetation from the Santa Cruz County side of the Pahoa River and the lowermost section of salsa place Creek Below highway 129 where the vegetation is quite thick They have been moving very quickly and they have currently Performed their tree trimming services from highway one extending past the city of Watsonville through the Confluence area and are continuing to work their way up towards Murphy Road they have At our request dealt with high priority Thickly vegetated areas first But are moving quite quick through the area in our arrangements made with the permitting agencies We are required to remove wood chips that are developed from this maintenance activity rather than to dispose of them on site as an as District staff would prefer to do as an erosion control measure. So that change to this work entails additional costs From different equipment and extra time to deal with that material and that is the basis for our request for an amendment To the agreement with community tree in the amount of fifty one thousand two hundred fifty four dollars and sixty two cents Beginning this fiscal year, we're also going to be working with the resource agencies on developing a new comprehensive stream maintenance program So what we're doing this year is quite expensive. We hope to not do Instead of dealing with punctuated very expensive maintenance episodes we'd like to deal with more chronic Issues and incremental issues and lower costs And so part of that strategy is developing a different stream maintenance program that can help meet our conveyance standards as well as Appease the resource agencies and get the permits required to do this complex somewhat complicated work So with that said it is recommended that you approve the amendment to the agreement 19d 0304 with community tree service Incorporated increasing compensation by fifty one thousand two hundred fifty four dollars and sixty two cents for a total not to exceed amount of three hundred sixty thousand seven hundred fifty dollars and ninety four cents Authorize the district engineer to sign the amendment to agreement on behalf of the district and accept and file status report on the Paw River vegetation maintenance project. I forgot to add we have as with so many of our projects. We have had Incredible part partnership with The city on this work in terms of dealing with homeless encampments trash cleanup and the work itself And we again appreciate that partnership and the hard work of Jackie McLeod and Steve Tomasano supporting all the work we do in zone seven There any questions about the trees director Vilsic Not so much the trees. I really appreciate the fact the trees something's happening. What about the visit vegetation? That's growing in the River bed That is the vegetation that that we are dealing So we are required to leave a narrow strip of vegetation along the lowest margin of the channel But we have a pretty aggressive strategy for dealing with the rest of the vegetation that has Grung quite thick over the past few years. That is exactly what we're addressing. That's great I just why I thought that was included, but I wasn't quite sure. I know we've talked trees, but People ask us all the time. What about the riverbed? What about the riverbed and the vegetation, you know rises and so this is great Thank you Improvement that rather than doing this every five years that we're doing it yearly Because that vegetation needs to be taken care of There is some irony to the fact that the work that we do actually improves flow which reduces our benefit when we're doing a greater Levy project By reducing the likelihood of flooding, but it's a necessity, but it sort of shows you that you get punished by the core for actually doing your job But I completely agree with you director to heart But we should recognize that the maintenance that we do in some respects the core would would look more favorable be upon Something that failed every year and flooded every year than they do the work that we do in the successful work that the two Jurisdictions do actually make it worse for us on that funding standpoint. We do have a motion was there a second? It was from motion was from cap at second from Director bill says anybody from the community like to address us before we close this item seeing none All those in favor Opposed it passes unanimously. I just wanted to add one quick thing. I think this is related the cost of the veggies You know putting in more trees and stuff like that it was affected by the The drought we had and then also with that big storm we had about a year and a half ago Is that correct? So the drought didn't appear to have too much effect on the vegetation growth in the channel I mean, we're not really specifically measuring it. So I can't make a very firm statement on that The the vegetation is definitely a concern when we have a storm season like 2017 That's why we need to make sure that we can convey the volume of flow through that channel that we are required to And that's why we removed some of the vegetation All right, thank you move on to item 7 which supported director's zone 7 to approve the on-call list of three firms to provide Environmental consulting services for various zone 7 projects and Authorize the district engineer to issue purchase orders and sign contracts as needed with the on-call Consultants as recommended by the district engineer mr. Strudley Thank You chair members of the board on May 4th 2017 the board or directors of the Santa Cruz County Sanitation district approved an on-call list for environmental consultants that was established through a quest for qualifications an RFQ process The on-call Services term is for two years with the possibility up to three additional one-year terms based on satisfactory performance The firms on that list include docking engineers drake haggling and associates and Harrison associates So we at the district staff level would very much like to save time and money for the district by Adopting this on-call list of consultants for our own purposes for environmental Services And you purchasers and contracts for services up to a hundred thousand dollars would be approved by district engineer per the county's Purchasing policy manual and consultant contracts in excess of a hundred thousand will be brought before your board for consideration Is recommended that you approve the on-call list of three firms to provide environmental consulting services for the various projects Dockin engineers drake haggling associates Harrison associates and Authorize a district engineer to issue purchase orders or sign contracts as needed with the on-call consultants Are there any questions from Board members Okay, open up to the community anybody like to address this on this item All right, I'll bring it back to the board director bill sitch so moved move the recommended actions Those are a second all second a second from director Lynn all those in favor. I Opposed it passes unanimously move on to item 8 which is the board of directors a zone 7 to adopt a resolution Designating the zone 7 district engineer senior civil engineer in the Santa Cruz County emergency services manager as Authorized agents for grant administration purposes with the state of California and take related action as recommended by the district engineer We have the designation of the applicants agent and the resolution designated officials to act as authorized agents Mr. Strudley Thank You chair and members of the board on September 13th 2016 the Santa Cruz County Board of Supervisors adopted a resolution that designates officials authorized to execute applications and documents for obtaining financial assistance from the state that resolution Contains four signatory authorities three of which have retired One of which is still currently our existing emergency services manager So we would like to adopt a new resolution that would designate the current staff members of zone 7 as signatory authorities and authorize agents for grant administration purposes This we're also requesting to get signatures for our Cal OES 130 form. These will simply provide us the opportunity to Continue to seek assistance from the state for disaster Rehabilitation assistance as well as other grants and it's purely an administrative manner It is recommended to adopt resolution designating the zone 7 district engineer Senior civil engineer and the Santa Cruz County emergency services manager as authorized agents for grant administration purposes with the state of California And to authorize the chairperson of the board as well as a minimum of two other Directors of the zone 7 board to sign form Cal OES 130 for grant administration purposes with the state of California Anybody have any question about this administrative action? Okay, anybody from the community you like to address this on this cleanup Okay, we'll move back to the board for action director bill sitch so moved I'll second we have a motion of the recommended actions from director bill sitch in a second from director Lynn all those in favor I Opposed it passes unanimously. We'll move on to item 9 which is as the board of directors the zone 7 to authorize a district engineer to issue an RFP for project Management services for the Pajaro flood risk reduction project and direct staff to return in January 2019 to the board to report on the Consultant selection process and to award contract to the most qualified consultant is recommended by the district engineer We have the MOU the RFP and the Pajaro levee reconstruction NED map Mr. Strudley Thank You chair members of the board as we Finalize our feasibility phase to our levee reconstruction project and have hopes of getting into the design phase We are in need of specialized consultant services to assist district staff in developing recommendations for the appropriate Financing rate structures and governance structures to help fund this project This is a tall order. It's expertise that we do not have here in our existing staff Nor do we have the time to do it with our limited staff Our role as non-federal sponsors during the PED phase will be it will include Evaluating and reviewing the core design so we're going to need some technical expertise from a program management consultant on On the engineering side We're going to need some expertise to look at evaluating and establishing a new governance structure Evaluating and designing locally preferred enhancements if we Learn that those are enhancements that we can afford to do for the community above and beyond what that is being proposed by the Army Corps to technically support our sequel process as well as funding efforts and to help us with Public engagement and education there will be a big component of reengaging the community Above and beyond how they're engaged already in recent progress with this project and To evaluate and adopt new prop 218 compliant rate structures. So this is a very complex process It's it's something that we need to seek outside consultant services for We have attached a request for proposals that describes the services. We are seeking Total contract cost is Going to be provided to the board at the January 2019 meeting When we will ask for your authorization toward contract These costs are should be reimbursable under our prop one e grant with the state of California Monterey County Water Resources Agency our other non-federal sponsor in this levy reconstruction project has indicated an interest in cost sharing And they have been very involved lately with this project But they are relatively cash strapped right now not in a position to do so But we are seeking Monterey County Water Resources Assistance with cost sharing the overhead we would like them to split the cost share for the overhead costs associated with this contract with your authorization to award in January So with that said it is recommended That you authorize a district engineer to issue a request for proposals for project management services for the power of river flood risk management project and to direct staff to return in January 2019 to the board to report on the consultant selection process and to award contract to the most qualified consultant as recommended by the district engineer Any questions on this item director bill sitch just a quick question. I noticed that the MOUs look old Are there any updated versions? I only say that because Betty Bobita has been off the council for a while and so as supervisor campus and They're the ones that have signed these documents has anything changed that they would need new documents So they are a bit old and they do seem to refer refer more to ongoing maintenance activities I think that part of what's going to come out of this government this evaluation of governance and financing structures is concurrence with our other Sponsors on the other side of the river about what the cost sharing arrangement is going to look like So these are going to come out of discussions over the next year. I'm sure so they'll be updated by then I Would think so Okay, director to heart At any MOU has a date on it the one by Betty Bobita at her signature, there's no date and The one with Tony compost is one in ink. That's really hard to read. So we need to have these documents dated There any other directors on this item before we move to the community anybody from the community like to address us on item 9 Okay, move back to the board for action director bill stitch. I will make a motion to approve this wonderful Document that's been proposed for us We have a motion for the recommended actions from director bill stitch. Do we have a second? Second from director Lynn all those in favor. I Opposed it passes unanimously and when I move on to item 10 Which is the final item which is the board of directors is on seven to authorize a district engineer to select card note to complete the Sequa environmental review process and develop a final EIR for the federal Papua River flood risk reduction project Authorize the district engineer to award and sign a contract To card now just subject to negotiation of scope and fee provided the contract cost is under $500,000 in direct staff to return in January 2019 to your board Provide a status update on the negotiated contract and the Sequa environmental review process as recommended by the district engineer Mr. Strudley Thank You chair and members of the board for this board item I would like to introduce to you our resource planner who rounds out our crew in flood control Antonella Gentile she comes to us from a long history of experience with the planning department And she is running our permitting program and sequel work Antonella. Thank you As the local sponsors for the Pajaro River flood risk management project zone 7 in the Monterey County Water Resources Agency are the lead agencies under California Environmental Quality Act Or Sequa and our tasked with completing the environmental review process for the project Prior to signing the federal cost share agreement in 2015 Cardinal Entrix now Cardinal Had prepared a draft environmental impact report for the reconstruction project We believe that contracting with Cardinal will be the most cost-effective option for completing the environmental review process as such We recommend that your board authorize the district engineer to select Cardinal to complete the California Environmental Quality Act Environmental review process and develop a final EIR for the federal Pajaro River flood risk reduction project Authorize the district engineer to award and sign contract to Cardinal Subject to negotiation of scope and fee provided the contract cost is under five hundred thousand dollars and Direct staff to return in January 2019 to your board to provide a status update on the negotiated contract and the Sequa environmental review process Are there questions on this? I just have a brief sort of procedural question. Is there a reason we know that we would Put the negotiated scope up to a certain amount it strikes me that I would negotiate the scope up to 499,000 a power Cardinal so In other things that the well speaking on for the board of supervisors other things we do we normally Do an RFP and then we issue an award based on that to what that amount is based on what they bid Strikes me is a little bit unique to Tell people what we're willing to pay and then negotiate a contract based on it I mean is that unless I'm missing something I saw that that was sort of a strange process It is strange. It's It's not the position we prefer to be in but this action would Provide a lot of savings compared to going out to a new RFP to deal with Sequa So we have had some pretty detailed discussions with Cardinal on their availability and their potential to do this We are going to Try to arrange the most advantageous scope and fee that we can Yeah, it does put us in an awkward position But just like our interactions with the core we're gonna fight really hard to get a very competitive Scope and fee estimate from them to complete these services. It's really just a fine It's a modification of work that they've already done to finalize work that was started in 2015 then okay I mean that's my understanding that correct correct, okay It's all it's also to support the production of a final year as well as all the public Notification process that goes along with that. I got it. Okay. Are there other any other questions? I'll go out to the community and I like to address this on the exciting world of Sequa No, okay, you have you'll have a certain amount of time to protest it anyway under sequel So moving back to the board all those in favor. Oh, actually we need a motion. I'll make a motion to approve this item 10 Is there a second second? All right We have a motion from director Bill Sitch and a second from director Lynn for the recommended actions for item 10 all those in favor I Opposed it passes unanimously I'd just like to thank everybody that did come tonight for actually coming I recognize that it's a holiday for some which is why we had a difficulty with quorum tonight We appreciate that we were able to make quorum and appreciate all of you showing up. Thank you. Thank you Color