 I will call the transit commission to order for those in the council chamber. Would you please stand for the Pledge of Allegiance? All right, okay members here, let me see who's all online Online we got Ryan chief Domikowski Trey not seeing Mike or the mayor or Charles at all, so Or who's caller would it someone just hop on the call? Hi, this is Roy all right Roy's here then all right sounds good Jeff. You're here, right? Yep, he's here. There he is chief is on yep Tray's on Roy and Ryan No, Chad's not on okay, sounds good Roy Yeah, okay. Is there a motion to approve the minutes from our November 17th meeting? Make a motion to approve the minutes motion by Dean All right, there's been a second any discussion on the minutes Seeing none all those in favor, please state aye. Aye. Aye Anyone opposed to chair votes? I the minutes are approved Alright moving along here 3.1 resolution number 143 2021 resolution authorizing the mayor to execute the 2021 general contract between Sheboyg County Health and Human Services Department in the city Sheboygan regarding transportation for elderly and disabled individuals I will turn it over to the transit director Thank You mr. Chair. This is the Agreement between Sheboygan County and the city of Sheboygan to provide Pair transit services on behalf of Sheboygan County. This is an annual agreement. I believe It's for about three hundred and sixty thousand dollars to provide pair transit services like I said Typically there's One or two revisions. This is the first hopefully there aren't any revisions after this but this was already taken up at council in January and just seeking the commissions support for this resolution and Recommending to console for approval any questions for Derek. All right. Is there most to approve? I'll make a motion to approve it second motion by Dean second by Mike any further discussion Seeing none all those in favor, please state aye. Aye. Aye Anyone opposed chair votes? I 3.2 resolution number 173-2021 resolution authorizing the appropriate city officials to enter into a grant agreement with the state of Wisconsin and to make Necessarily necessary expenditures under the grant agreement in order to take advantage of the state of Wisconsin folks waiting folks wagon mitigation transit capital assistant grant program That was a little mouthful there Thank you. Thank You mr. Chair. Yeah try typing that Several times in a in a grant application This is one of the one of the exciting grants that we were awarded in 2020 Back in 2000. I think 18 or 19. We took advantage of round one by being awarded one bus through the program Which we took receipt of last year In round two we were awarded six five six fixed route buses through the Same folks wagon mitigation program after talking with city officials. It was in our best interest to request and accept four buses By doing so in conjunction with the other six that we were awarded through other grant programs We would bring the remaining Total of ten buses that are under useful life in our fleet And replace all ten of them which would put us at a very good Situation as far as vehicles go so I'm talking with city administrator wolf We decided on four vehicles and so I did talk with department of administration officials We did work it out that we would accept four out of the six awarded And so they presented the attached agreement for those four buses Awesome That's a really great thing that we took advantage of any questions for Derek at all So be looking for your support of this resolution and recommending to counsel for It's approval of this grant agreement. Mr. Chairman. I move for approval Second motion by Mike second by Dean any further discussion Signed all those in favor, please state aye. Aye. Aye Aye Even opposed Chair votes aye, that's approved 3.3 third and fourth quarter and final 2020 reports for shoreline Metro in the parking utility Derek. All right. Thank you, Mr. Chair In front of you in your packet is included the third and fourth quarter reports for transit and parking I didn't go into breaking out the quarters. I just kind of lumped it all together The long and short of it is is it was a very difficult year as it was for many city departments as well as private businesses Ridership was down in both of our services around 45 percent for the year Really disheartening in our organization our department after having Nearly a 54 percent increase over the previous eight years or so and encroaching on 700,000 Unfortunately the pandemic Cut us short by about half that so In front of you is again our report everything that goes along with lower ridership such as revenue our statistics as far as Revenue trips per mile. They were all significantly impacted As far as the good news I'll get to that and maybe our annual report but for now transit and parking utilities Revenues were substantially down Parking however did not fair as bad. We were able to recoup Rebound faster as far as that goes with revenues and things We did make a concerted effort in 2020 to reduce our expenses and try to really hold down hold down any Of the assessments that would be forthcoming As of last week we were able to successfully I think Come in well under budget for our assessments at least initially that will be Sent out a little later this year, so all in all we survived I think 2020 but looking to rebound in 2021 and years to come both in Revenue and ridership on the transit side and again revenue and Controlling expense on the parking side, so Here I'm just looking for your support of the report and your approval Mr. Chairman I move to accept the report Second second any further discussion or questions for Derek, I guess I just said what how our things looking currently with you Know is there been an increase now over the or as the weather kind of been Also a factor Ridership has been we've noticed increases here over the last six weeks eight weeks I think people's confidence returning to work Things opening up kids going back to school a little bit has We have seen the increases. We were running at 15 capacity For quite a while and we were actually encroaching on that quite a bit. So we did raise Our ridership capacity to 25 And that was done all about a month ago or so And so now with the students coming back and what next Monday? We expect that, you know, we might be budding up against that again, but we do have extra buses in place So we're we're pretty much set there, but we are seeing we are seeing people come back Which is good both on fixed road and pair transit. So pair transit is Still down probably about 30 or 40 percent, but it's it's Rebounding so good to hear with with the capacity limits Is that been an impact at all have have you had to have like if you're I just probably would see like if you're picking up Folks at a school and you got a bunch of kids, you know, does you have to say hey? You got to wait for the next one or have you had have you had any of those? They're very isolated the one we were at 15 It was it was an issue We were starting to get to a point where it was going to be a regular occurrence during certain parts of the day And and really to be honest with you We had to raise it because the weather winter is not a time where we want to leave people stranded So we kind of weighed that out and made it appropriate to raise it to 25 You know People take some of this stuff literally so if we have a marking of 15 on our buses and we put 18 people on there Just because it's really cold out or the weather is bad You know it tends to send bad vibes So we wanted to make sure that our message was clear that you know We were we were doing what was appropriate and safe at this time and that was increasing our Overall capacity so that all of our customers were aware of what our standard would be Any other questions for Derek? All right seeing none all those in favor of accepting the early reports, please stay die. Hi Anyone opposed chair votes aye 3.4 presentation of the transit parking utility annual reports Thank You mr. Chair. I won't go through these in depth for you, but I did want to just kind of highlight some of the Items inside our reports so in front of you again our annual shoreline metro report and our annual parking Report these were actually put out quite a bit faster and sooner this year with requirements from city administrator wolf and Including five years worth of data here. We chose to include ridership data for The transit part which I'll start with But really you know we we talked about it being a very difficult year But you know when you're in essential service and you're out there every day and you're providing services much like You know our police department fire many city services You know you you can't help but Wonder and see where the where the good things are and we had plenty of those things So I invite you guys to read through the report again. I'm not going to go through it You know word for word as I already stated ridership was down. You can see the figures on here On the front, you know, I'm really proud of my staff At shoreline metro and you as city officials elected And members of our transit commission. You have one heck of a transit staff They they fought tooth and nail. They were they were brave. They were dedicated. They were passionate You know, I have to say that I haven't worked with a better group of people During a different more difficult time in my short 13 years in transit So really proud of my staff and I want to say thank you to them and all the hard work that they did On the backside, you'll see the ridership data that had been trending Since 2010 Obviously again 2020 was a very difficult year, but we hope to rebound and bring those numbers back up There's inside the numbers for both fixed route and for metro connection for your review We had some new people join our team, which is on the left side of the back side So we're thrilled to have those four members on our team And then lastly I just want to highlight some of the changes that the transit commission had either blessed and approved or entrusted in myself and my team to implement and that was the elimination of Tokens on the fixed route transfer slips on the fixed route and then moving to a token less system on our paratransit I will say and and maybe Ann if she wants to join in You know anytime you you change things drastically and you kind of you know hit somebody and get them on a new Trajectory you always risk that it could go bad I think the impact of the elimination of transfers and tokens probably went over about as painless as possible, and I was really Really thrilled about that not only during a pandemic, but trying to mediate any issues that would come up from that I think passengers really enjoyed the fact that we coupled that reduction and that Elimination of the transfers and tokens with the new six pack At a reduced rate. We've seen day passes just sales go through the roof So so our passengers had responded very well We're in the we're in the middle right now of doing a brief survey with our paratransit customers And they've gotten about a dozen of those back so far. They've got another week or two to get those back but again Responses in relation to the changes and our COVID responses have scored very very high marks So a lot that relates back to 2020 so again great stuff out of the the transit department over the last year and Then if you allow me just to touch base on the parking utility We had also some good things happening again focus here try to be a little proactive and educate customers So my focus this year was the winter weather in spite of our recent expenditures in snow plowing And even fighting through the pandemic, you know safety was never a question We made sure that we took care of our customers parking lots things like that during the pandemic was also a first first color change of our permits every two years they they will go through a Cosmetic change so we moved away from the red and pink and we've got navy blue and sky blue now Permits have gone over. I think rather successfully and we continue to Enjoy the benefits of that again want to say thanks to our partners Otter Creek for providing floors again this year and then also our Friends at Town and Country Garden Club for planting we had another successful year in spite of the Challenging times, so thank you to them And then the last page our back page. Excuse me just talking about assessments by year per district So the the five year or they're about Timeline and information I chose to provide here were assessments by district By year per district and expenses by year per district again preliminary numbers for 2020 are going to show That assessments are going to be once again below budgeted and below what they were in 2019 And even to the point that pad won it was about $80,000 last year It's looking to be less than $25,000 this year for the assessments, so credit again my guys for you know really really trying to work through Challenging times and and you know kind of doing a lot more with a lot less so Those are the reports for your consideration mr. Chair there's any questions I'd be happy to answer those all right Any questions for Derek? Mr. Chair yep Derek last year we had some complaints from the people in the downtown pad, and I'm just wondering I mean you have brought the the the higher level of Upcost down Last year we ended up delaying payments and giving them some extra grace period you anticipate anything like that's going to be needed this year There we had a preliminary discussion if you remember mr. Mayor last year we had a little bit of snafu with getting out the assessments, I think the pandemic definitely played a little bit of a of an issue with that and then also You know with slapping somebody with a with a hefty-sized bill that perhaps wasn't as big the year before In the heart of a pandemic is not always the best thing to do So I think the the strategy again this year is that we we want to get our ducks in a row We want to make sure that not only are we sending out one invoice that's accurate But also I'm I'm going to accompany those invoices with a personalized letter that talks about our Our maintenance and our upkeep in the in the dedication of my crew to the parking utility To try to streamline some questions and and maybe issues that come along with it Certainly, I want to be able to take responsibility. I don't necessarily have to have people call the mayor's office or finance or Chad Peleshek's department and you know talk about those things. It's it's my group that you know maintains all this But I think preliminary right now. We're looking at extending that out and possibly looking at September deadline again If Chad's on the phone if he wants to elaborate on that he he may Okay, so Chad's not on but yes, I believe there's going to be something in the works for you mr. Mayor Good. Thank you for that report Any further questions for Derek? All right, seeing none. Are there any motions to accept the report? I'll make a motion to accept second motion by dean second by mike All those in favor of accepting the report. Please state aye. Aye Anyone opposed chair votes. I that is accepted Moving along 3.5 resolution at number 1 7 1 2021 a resolution Accepting and improving the revised public transit agency safety program for shoreline metro and placing on file Derek Thank you, mr. Chair for those commission members. I remember we did bring this plan to you last year in in 2020 Um, fta originally had make it had made it mandatory that uh, this needed to be in place mid-year through 2020 They then pushed it out with the pandemic To the end of 2020 and now we are currently sitting on an implementation date of mid 2021 So the opportunity was upon us to have fta review our Uh p-task for a pair or a public transit agency safety program And uh, so we did take advantage of that. Uh, we've been working with uh, jeff aji Ohio from bay lake regional planning commission who's on the phone. I'd like to invite him to speak in a second But we did have to make some significant changes We we were very thankful that fta did take a look at several sections and make some critical changes to it In the long run it will help us with our implementation of this very important plan But also it should spearhead any issues that we might have in future federal trinea reviews. So We we felt that the changes were significant enough That we would bring them for your attention Jeff, did you want to say anything about the the p-task and maybe some of the critical changes that were made? Yeah, it's been a while jeff Yeah, I I agree jeff. Thank you to you and your staff for assisting us Primarily the changes are contained in chapter three the safety assurance. It's the one chapter that most all transit agencies according to the fta review Struggles with and it's not that they're not doing it. It's Putting it into documentation format That will be easy and readily access accessible for future reviews of the plan So where we struggled was how we documented the things that we were doing so That was critical in in making this understandable and accessible for future reviews. So If there is no questions on it, uh, staff is recommending the acceptance and approval of This this resolution, excuse me regarding the public transportation agency safety plan and place the document on file just a note that Once the document is approved here and at the council level Then we will start our implementation of this and we will have this implemented well before the july 2021 requirement Even if there is an extension Mr. Chairman, I'd like to move that we adopt and accept the shabuagan transit development program and place it on file. All right Second a motion in the second any further discussion Seeing none all those in favor, please state aye. Hi Anyone opposed chair votes aye that is approved Thanks for putting in the work on that one All right 3.6 resolution number 172 2021 resolution accepting the 2021 2025 transit development program and placing on file all right In front of you is our latest transportation development program for years covering 2021 to 2025 I would like to defer to jeff to perhaps give an overview of this program But before I do so I I would just like to say I've really never been part of a development plan That was actually pretty much implemented before it was approved But due to the circumstances surrounding covet and uh, you know us really trying to Mitigate the exposures and the safety risks with providing public transportation Many of the items if you remember in particular transfers, which was brought to the commission level either I don't think it was last year. I think it was 2019 for approval You know, we ended up turning that around and and saying, you know, it's part of our tdp that You know, these are things that we want to do but we also need to do them sooner than later And so we were able to take advantage of not only planning but also implementing So it was it was a little unusual But nevertheless a very successful Development plan, so I'd like to turn over to jeff for his comments on the plan development school Thank you jeff for those comments Additionally, I'd just like to add that the tdp is is a planning document It's not actually required by fta, but it's strongly recommended that we go through these every Five years. We've actually had a little bit of a gap here close to four or five years between our last tdp but able to Finally get this one done after a couple years of working through some other issues Also want to remind that when you support the document and approve the document You're not necessarily approving the individual items inside the document jeff did talk about the recommended Alteration to our service day Those are things that we'd like to do but those individual changes Would still be subjected to either transit commission approval and or a public hearing Because it might impact our transit services to the magnitude that public hearing would be required So all i'm all i'm asking today is that you guys would receive the document and approve the document And then anything in the future that we bring forward or i'd like to maybe review this You know maybe at a future meeting and just kind of talk about the interest of some of the items that we haven't done yet and then Get a strategy together for that so today. It's just merely accepting the document and recommending it to counsel for approval and file All right, thanks derrick and jeff for all your work on that one Any questions for for derrick or jeff at all? Mr. Chairman i'd just like to thank jeff and derrick and the rest of the committee members that serve with me on that committee that Was a pretty extensive Set of meetings and i think we really produced a nice result and and give you a real roadmap for the future So with that i'd move to accept the report is presented All right, mike has moved to accept it second second by dean any further comments Seeing none all those in favor of approving the document please state i i Anyone opposed chair votes i that is approved. Thank you guys Move it along 3.7 directors report derrick Thank you, mr. Chair Before i get into the directors report i would just like to Wish a few members on the transit commission. Good luck in their primary elections today mayor van der steen and alder ryan sorensen and chief damagowski for school board so good luck to you guys In your primary elections today On the directors report a couple things that i'll probably go through maybe in a little bit more length But again in respect of time You guys can go back to this if you haven't read it yet and follow up with me with any questions Again, covet 19. Uh, we're we're operating a regular hours right now on weekdays We continue to do demand response only on saturdays We are We are hiring drivers right now. We're a little low So until we can kind of bulk back up We will probably be keeping our a pair transit service or demand response service only on saturdays And again some of these other items we continue to collect fares premium services that were implemented by metro connection customer for metro connection customers have been received well we've recently Implemented the federal mask order requiring all customers employees to wear a mask While on the bus and at our transfer station. So we we're working through that Currently we have no team members out due to covet 19 As a matter of fact since pretty much the beginning of december. We've been very minimally impacted so again, uh, thank you to transit commission for entrusting me to carry out some of the Day-to-day items that we've needed to do to keep staff and customers safe and then also To my staff for their dedication It's it's really shown so As far as cove it goes that's Pretty much all i'm gonna update you on we talked about the annual reports today. I've briefed you on the parking assessments for 2020 Again, those assessments will be coming out sometime probably about march with payment due later this year Happy to report. I'm number four. Our roof project is done. We have a new roof and decking So we're we're thrilled about that. So they'll give us some longevity on our building Our federal training review that was originally scheduled for last august Is now going to take place the week of may 17 through 21st virtually so we look forward to working through the challenges of that but Our last training review in 2017. We scored a perfect zero finding so Anytime you come out perfect. You got a target on your back, but we're up for it. So let's repeat Bus purchases as jeff said in our tdp review We are in the process of putting together orders for 10 fixed-route buses and two paratransit buses so That delivery could be as soon for paratransit buses as the end of this year and fixed-route buses by fall of next year Number seven town of shabuigan service. We've had some talks with some officials from the town about extending possible expansion of public transit to the township We haven't really gone into much detail at this point But wanted to make the transit commission aware that there are some preliminary discussions about Creating public transit solutions for the town of shabuigan. So again, I'll keep you posted as these things develop Parking utility team. We just had a little bit of a change over Congratulations to our parking lead Philip who retired last october and we've been able to do some internal promoting and then also some external hiring And we have a great team together for our parking utility And then lastly again, thank you to everybody On the transit commission My team city administrator will for your ongoing support and direction During this pandemic. I truly appreciate your trust and allowing me to run our organization The way that that we have been I think it's been safe. I think it's been productive And we're excited to certainly move past this pandemic and Continue what we were doing prior. So That's my director's report. Mr. Chair. I'll be happy to answer any questions Thanks, Derek for putting in all that any questions for Derek at all. Is there motion to accept the report? I'll make a motion to accept the report Second motion by dean second by mike any further comments Seeing none all those in favor of accepting the report. Please state. I hi anyone opposed. Hi Chair votes. Hi. That's uh accepted We've exhausted the agenda next meeting is tbd. Is there a motion to adjourn? I will make a motion to adjourn second motion by dean second by mike. All those in favor of adjourning. Please state. I I I Anyone opposed chair votes. I we're adjourned at 540. Thank you everybody