 I just want to say I've already had a few interact testing ground in terms of not only your job, but then when probably whatever you will interface with town meeting, which is a whole other facet, and the town manager has held you in high regard in terms of you joining his employment down at the town manager's office. So anybody who's there at home may say, who is this Eve and when might I interact with her and it could possibly either be through the town manager's office or town meeting and it's going to be a really fun job, but it certainly is a very, I shouldn't say taxing, but demanding job, but just the brief conversations we've had over the phone. You've been able to handle my wit and sometimes testing the boundaries. You're definitely battle worry and ready and I look forward to what you'll do for us in the future. Thank you. Thank you. Mr. Greeley. So welcome and thrilled to have you here. So in your first two weeks, who's been more of a pain in your neck? Mrs. Mahan or Mr. Chapter Lane? Mr. Greeley. Everyone's been lovely. So you also are very politically astute. I see. Eve, for those there's millions watching at home tonight. Help them. Would you describe what a management analyst does? How would you describe that role for us? Sure. So I'm working with the town manager and the deputy town manager preparing the annual budget on the capital plan. I've already been to a capital plan meeting and to a finance meeting and I'll also be working with the buildings craftsmen working with our tenants and making sure all of our issues are worked out. That's great. Thank you very much. We're lucky to have you and I hope you're with us a very long time. Thank you. Thanks Eve. Thank you. Thank you very much. Moving on, we have the consent agenda. Minutes of meetings August 18th, 2014 and September 8th, 2014. Appointments of new election workers. Caitlin Buckley, Robert Buckley and Margaret Reiner's. We have a request for a contractor drain layer license, a G Gullage excavating, another request for a contractor drain layer license, NPD, the Construction Corporation as another one from Perennial Landscape Corporation and another for Sean Ferrell Excavation. We have a request for a one day beer and wine license for September 29th at the Robbins Memorial Town Hall. We have a request for a one day beer and wine license for October 11th at the Robbins Memorial Town Hall and a request for a one day all alcohol license for October 18th at Arlington Catholic High School. A request for a one day beer and wine license for October 23rd at the Masonic Hall and a request for a one day beer and wine license for October 24th at Memorial Town Hall. Is anyone here to discuss any of those agenda items? Please come forward. Good evening, Board of Selectmen. I'm here on behalf of the Arlington Chamber of Commerce in regards to the Chamber of Recognition Banquet, which is taking place on October 23rd. This event being held at the Masonic Lodge in Arlington is to recognize outstanding businesses in our town as well as other organizations. And in light of the tragedies and complex crimes that have unfolded in Arlington in the last two years, we will be honoring our local first responders, the Fire and Police Department. So we would ask that you pass the request for the liquor license for that specific event. Thank you very much. Any questions from the board? Yes, Mr. Dunn. So thank you for coming. If someone wanted to find out more about the event, where would they go and what would they do? The Chamber website, www.arlcc.org. You can find all the information there. Tickets are available until October 18th, I believe, and they have early bird pricing until the 4th. Thank you very much. Absolutely. Yes, Ms. Mahan. This is going to slow me down because this is brand new. Just on two of the contractor drain layer licenses, there are four. Three of the four reference the fact that they have, they answered yes, we have done work in other municipalities. And then the next question to that is if yes, please provide letters. So just I guess to Ms. Sullivan, just to follow up administratively in terms of housekeeping, the applications by NPD and Farrell, both stated the municipalities they worked in but did not include any letters from those municipalities. The other one of the four that's answered yes to that question did include the letters. Then the other thing is, and this is where it's going to slow me down, on, I'm going to assume that the request for one day beer and wine license on October 11th for the 50th reunion, they have 7 to 10 and they changed it to 630 to 11. I'm just assuming that's going to be PM. They just didn't put AM or PM. I know that's a sort of small thing and that was the only other thing on consent agenda. So if we could just clarify those two housekeeping issues. Okay. Thank you. Any further comment? Yes, Moved approval. Second. We have a motion a second. I will say I'm going to abstain from the minutes of meetings August 18, 2014, as I was out of town on that day. But either way, with the motion a second, all those in favor please say aye. Aye. Opposed. But I have to abstain for the September 8th, Mr. Chairman. Thank you, Mr. Grayley. Moving on to our public hearing and start petition, Maple Street to 75 Broadway, Richard Chiffon. Good evening. Hello. I'm Jacqueline Duffey and Steyer Electric. We would like to put in 59 feet of conduit on Maple Street and that's to provide electric surface to 75 Pleasant Street, the Boston Church of Christ. Thank you very much for being here. Do we have any questions from the board? Move approval. Second. Was there any further discussion? Is there anyone in the audience that would like to comment on this item? Seeing none. We have a motion a second with no further discussion. All those in favor, please say aye. Aye. Opposed. Thank you. Thank you. Moving on, appointments to the Transportation Advisory Committee. Melissa, please come forward. Lowe. Lowe. Thank you for being with us, Melissa. Hi. Can you please tell us a little bit about yourself? How you got interested in TAC? I'm a transportation planner by profession. I recently retired in the end of April. I'm a long term resident of Arlington. I think my professional skills are a good match for the work of the committee and I would like to serve my town. Thank you so much. Do we have any questions, comments from the board? Move approval. And thank you very, very much for your wellness. It's my pleasure. I'm looking forward to. And you have lots of time, I hope, right? I have time and I will allocate the time that is best for this. TAC is very thorough and we're pleased with that. But thank you and I look forward to it. Thank you. I'll second it. And I just want to say thank you for all of the public service you've done up until now. I see you've worked a long time for the National Park Service, which I'm a big fan. Yeah. And several other federal agencies. So thank you very much. We look forward to benefiting from your experience. Well, thank you. Thank you. Any further discussion from anyone in the crowd? Seeing none, we have a motion to second. All those in favor, please say aye. Aye. Opposed? Thank you so much. You're welcome. Thank you. Moving forward, license and permits. Requests for a common pictorial license, which was tabled from our last meeting. Lisa's family pizzeria. Move to table. It's actually, sorry, it's been withdrawn as of late today. So that won't be coming forward. Thank you. Moving forward, requests for a beer and wine license. Szechuan dumpling, 1360 Miles Avenue. Good evening. Good evening. Can you tell us a little bit about your application? Yeah, it's actually just a transfer. We recently took over the Szechuan dumpling on 1360 Miles Avenue. So we just, we already get all the permits this morning. And so we're just in the process to transfer the license to us. Thank you. Mr. Greeley. I will tell you what I told them when they appeared the last time, which is it isn't just the, their mistake wasn't how they trained people the first time when they got the license. Their mistake was how they trained new employees. And so you really have to make sure that you build a process, that you train new employees about the rules or like everyone you taught today probably is going to do it right. But that person that you hire in a year or two years, they're going to be the person who's prone to making a mistake. So I strongly encourage you to build a new higher training process that includes alcohol training. Definitely. Okay. Thank you very much. Any further comment, Ms. Spahn? Sometimes there's a maintenance plan included, but I think because you're just changing management that it's sort of inherent. But I just want to take advantage of the opportunity since it's not in there along with my colleagues remarks that the town does have bylaws regarding snow removal as well as trash waste removal. But I'm assuming since it's a transfer of management that you're aware of what they were doing before and compliance in following with what the bylaw states that you will continue to do that. Yes. Thank you. Thank you very much. Would anyone in the audience like to comment on this? Seeing none. Any further discussion from the board? Seeing none. We have a motion and a second. All those in favor, please say aye. Aye. Opposed? Thank you very much. Thank you. Good luck. Thank you. Bring samples next to it. Except moving on citizens open form, except in unusual circumstances. Any matter presented for consideration of the board shall neither be acted upon nor a decision made the night of the presentation in accordance with the policy under which the open forum was established. It should be noted that there's a three-minute time limit to present a concern or request. Is anyone here for citizens open form? Seeing none. Moving on. Traffic rules and orders slash other business. Number eight, we have a discussion for parking concerns for attendees of Madden America International Film Festival, which will be from October 9th to October 12th. And we will also have a request for a two one-day beer and wine licenses for October 9th at the Regent Theater for Film Festival in October 12th at Town Hall for a gala dinner and awards assembly. Laura, please come forward. Good evening Board of Select. Can you please tell us a little bit about the Film Festival? Sure. I'd be happy to. So Madden America is an organization based primarily in Cambridge and we are mostly an online newspaper with the mission of rethinking psychiatry and the mental health system. So we have bloggers from all over the world who write about mental health alternatives and all kinds of issues related to the topic and we decided we had been talking about it for a few years and we decided to go ahead and make a film festival happen. So we picked the Regent and so the festival will be a four-day event beginning Thursday evening going through Sunday evening with the same mission of rethinking psychiatry and the mental health system. So we have 30 films, 39 speakers and panelists coming from eight countries who are all leading voices and mental health alternatives and rethinking things in the mental health system. So that's a bit about our festival. Very cool. One I'd like to thank you for choosing the Regent in Arlington to hold this. Two I guess your first request is to consider some parking issues for the days of the festival. We all received a report from the police department with some suggestions. One of which would be for your organization to purchase a block of permits from the well please speak. I'm just wondering what what typically I should have found this out ahead of time. Does anybody know how much typically is the one day permit if it is purchased in a block? It was a reference to a precedent here. You know I just recall one other event and I don't know off the top of my head because Stephen Gilligan gets involved with it. So I'm I'd actually have to go back and check. I just don't know. It wouldn't be for a whole day, you know. Well it looks like Friday and Saturday would pretty much be the whole day but Thursday is really we're just talking two hours. It's actually not an issue on Thursday I think as I look at this. It's really just an issue on Friday and Saturday. Do you think that if if you were to purchase the bulk you know permits you'd be able to administer that with your ticket sales to or in some other way through one of your representatives to sell the permits? I would have to sit and think about that. It might be difficult to figure out the logistics of that but I would definitely I'd like you know I would like to like think that through because there might be a way to is we're not tracking who's how people are coming so we I don't think we'll know ahead of time who was coming in a car and that sort of thing. So it might it might be but to have a representative in the lobby perhaps if you had a block of the of the permits that could be possible yes I feel like that's probably the the fairest way to charge the going rate but not but but make the permits available so that so that you're not stuck with that that limit. We've run into this with some of the other film festivals where it's very difficult for people to run out in the middle of the festival and you know feed the meter again and I don't think that that's that's practical so I feel like that the block of permits if there were a way for us to work that out would would make the most sense. We've done something a little similar with the farmer's market previously which I think this makes sense. I'd like to incent you know an event like this is bringing a lot of people into Arlington and presumably I'm hoping that you'll encourage some of your attendees to go eat at some of our restaurants etc. I wrote out a page of every restaurant in Arlington Center mapped out with how the mileage how far away the region it is with the address and the phone number and so we definitely are really bringing awareness to what's around the theater. I love to hear that. Mr. Dunn. I just want to double check. Do I remember correctly that right now parking is metered until 6 p.m. in that lot? That's correct. So really even so we're talking about Friday. Realistically Thursday 4 to 6 Friday 8 36 Saturday 8 36. Next question is do we have a sense on what our usage is is during those time periods? Do we get full already or do we not get full during those times? I know it's I'm reasonably sure that it gets harder at dinner time because of the restaurant parking but I'm during the day on a weekday. I can't say I actually use that lot so I don't know what the congestion level is. My recollection of the utilization of the utilization surveys that were done in the parking study that was conducted is that daytime Thursday Friday will are not full full there is utilization but they're not the capacity it is in the evenings where there's more pressure on the capacity of the lots. Or the other thing too would be sports at like in Ellington, Catholic. Yeah. In which case you know it's right packed but I don't know what their that schedule is. Generally also in the past Stephen Gilligan I'm wouldn't charge more than the going rate. Right. For the time and I actually think maybe he he just caps it at a certain you know doesn't go over but sort of just caps it at you know. I'm leaning towards I guess I'm leaning towards just saying that we should suspend meter activity for those hours for those two days. Not Thursday but for Friday Saturday but I'm very interested in hearing what the rest of my colleagues have to say. You said completely suspend. For Friday and Saturday yeah. Mr. Grayley. I'm all in favor of what Mr. Dunn just mentioned. I was because we want obviously people have a good experience in Ellington and it takes care of the issue of the chief raises which is that it's unfair to other businesses and the police don't know which cars are there for your festival over which cars are students or regular you know or employees or whatever. I was going to recommend we refer this to the to the parking clerk and have her meet with Mr. Gilligan with our instructions we want something I was thinking of do we open one road just for their part or something but I would support let's do away with the fees for 2 days. I would agree with that because it's less cumbersome in terms of our parking enforcement unit as well as encouraging and meeting the event. So I would just say just in the interest of expedition getting this done quickly that just for those 2 days we just basically say we're going to wave we're going to ask the parking enforcement unit not to go out there and tag everybody for 3 hours and then give them a ticket. If that was Mr. Dunn's motion. I hadn't yet made a motion but in general I was even saying not just in force I was just saying applies to everybody. It's not going to Mr. Grayley. Right but have we done this for the international film festival which is mostly at night I understand but are others going to now feel they will be coming because they had problems last year so I think that we can expect to see them. And these are different dates remind me between this festival. I think they're one weekend after hours. The 9th through the 12th. So I think I kind of see where this is going and I completely agree that we should wave the parking for those 2 days for anyone who wants to come in Darlington. The last thing I want you know new visitors to town to deal with is those meters and that would really really be a bad bad thing for the natural experience. I will say that so I am I'm very open this right now and I think that after we so we're doing a parking study right now I know this isn't really pertinent to your festival this year but I think that this is a nice precedent that we can do for you know this year until we implement the center parking study and then I think we should reevaluate this precedent when that time comes around but with that said I didn't yes. Just one housekeeping matter and I'm just doing this because my day job I'm a court reporter and I always think of when incidences arise and if there's any sort of ambiguity and not clarity. I just want to make sure that you're going to confirm that the October 12th 2014 event at town hall you have it listed as 730 to 1130. I'm going to ask you if that's a.m. or p.m. p.m. okay that's fine because it wasn't on the application there and I know it sounds like I'm worrying sorry it's beyond no it's no biggie but I just want to make it clear just from a thinking forward. So it's October 12 2014 730 to 1130 p.m. to 1130 p.m. Thank you. Yes Mr. Dunn. I move that we waive the parking fees in the municipal lot on Friday October 10th to Saturday October 11th with the subtext of we look forward to the parking study and reevaluating future requests in light of that new knowledge and not setting a true long-standing precedent on it. Second. We have a motion second. Is anyone in the audience here to discuss this? Seeing none. Any further discussion from the board? No. So we have a motion a second. All those in favor please say aye. Aye. Opposed. Five nothing vote and if you will say with us for one more second do we have a motion or questions on part b Mr. Chairman. Yes if I may. Yes of course and with Laura's permission just while we're here I'm going to also make the motion we do the same thing for the International Film Festival the following weekend details to follow I don't know the exact timings or whatever but let's let's be fair if this is the precedent we're going to set until and clearly understanding this is being done because we're in the middle of a parking study and it's an excellent event we want to help and we want to welcome people to Arlington but you've got to tell them they'll be paying them the next time they come in here but they'll come after six o'clock. Do you want me to hold that off till later? I was going to say it's not on the agenda. Yeah well that's all right. I can still make the motion. Right but I'm just. Okay so more approval on the common the one the two one day beer and wine license requests right? Is it two? Two. Second. You have a motion second. Marianne? Just clarification this is for the lot and not for surrounding streets for you know this is just for a lot parking. It's fees. Yeah that's the parking way to pay that's it. Okay I just wanted to make sure before we send out a letter. Okay thank you we have a motion in a second for two one day beer and wine licenses any further discussion seeing none all those in favor please say it's maddenamericainternationalfilmfestival.com The next the next meetings will be in time for the International Film Festival if it's well if we ask them to make requests. Yeah we can ask yeah I'll ask. They should make the request. Yeah I think just thinking some people that might. Okay I'll mention it to them so I'll mention it again. Moving on we have a request for three spaces on street overnight parking 17 Linwood Street Deborah Riccardi. If it please is the board may I speak on behalf of Deborah Riccardi I'm the tenant at 17 Linwood I'm Sharon Keely. Sure. Great thank you first of all thank you very much for your consideration of this request I grew up in Arlington I've recently moved back to Arlington my parents live here my grandparents live here and I've recently moved to 17 Linwood there currently isn't a driveway at this location and what we're requesting is that we purchase the parking permits that grant us parking overnight in the lots but with that that we're able to park on the street at 17 Linwood because the lots are farther away and myself and my two my fellow roommates are consistently going in and out one of us manages a business here in Arlington the other is a state worker and I manage multiple businesses in New Hampshire so I come and go all the time and I carry my office around with me so it's a lot to carry so our request is that is three younger women in Arlington that we have these we can purchase these parking permits and be able to park on the street so we're not walking late at night to the to the lots. Thank you very much for that questions comments from the board. Miss Monne. We do have some information that at this one address 17 Linwood there was a request for a previous request for the I guess the owner's daughter to park overnight on the street and we did grant that under the hardship rules. I'm not sure in terms of zoning I now understand that there's now three more tenants living at that one street address we do have some correspondence from the police and fire departments that they do have objections to this and do refer you to the Gibb Street parking lot we can't get in the business in my personal opinion in terms of owners of single family homes you know how they rent them out and how many tenants they take in but that onus sort of does not fall on us so upon the recommendations of the police and fire department I would recommend no action. Thank you. Second. I second so it's a difficult fairly regularly and we fairly regularly say no and part of the one of the reasons that I vote no when I do it is because we put it on the town ballot relatively recently do you want on street parking in Arlington and but the voters rejected putting on street parking in Arlington by it was it was like 30 points or 28 points or something like that like I mean the people really don't want on street parking and they know that you know the voters know full well that in particular in the more dense parts of our town that there isn't as much parking and so in our policy is tending to be if you can't if I understand your tenant but the landlord needs to put in a driveway and until the landlord puts in it because and if the landlord can't put in a driveway and then we'd refer you to a local parking lot that and if you were too far from that then we'd be talking about like whether or not you're physically capable unfortunately there's just your as an able-bodied person in a place where you could build a driveway I'm going to follow the voters and say no sorry. So I Mr. really well the other problem that that would be now four spaces in front of one house now they're going to be moving into there in front of their neighbors homes to allow this one. You have to come to the microphone I'm sorry. Hi my name is Debra Riccardi one of you referred to the fact that you had given my daughter which was Eleanor Riccardi our permission to park she's no longer using that because she's no longer here in Arlington so that eliminates that particular one and I am asking and requesting for the three of them and I understand that that you voted however there's only one other resident on the street that has a sticker where that she could park overnight because she also has nowhere to park and and for me I'm thinking I'm hoping this if if you would agree if this could be temporary for them just to give me time to be able to afford to put a driveway and this would be this is my first time really rented out my two-family home on Linwood Street and well because of these young ladies you know I'm just getting started and this isn't going to be completely permanent it's just until such time I get established and get going here in Arlington and I've been living here for about 30 years I've never you know I've always you know like I said as a whole body person walk you know to my vehicle but we were hoping that you would please consider you know I I mean it's it's I mean the time that of course overnight parking is is very short you know it's and then our park is completely bombarded by cars from like 7 a.m. until 6 in the evening year-round because of the church because of the baseball field on Linwood Street so we're constantly walking back and forth whether it be grocery or anything because we have nowhere to park I am no I certainly understand what you're saying but you know when it comes down to even though if it might be temporary I think that the Gibbs School is an appropriate temporary parking assignment for your new residents and I hope potentially moving forward if you do seek to you know put in a driveway then I'm sure they'll be happier tenants but I think I'm gonna go with my colleagues and we are not going to grant these parking spots I'm sorry but we have a is that there anyone else here to talk about this issue yes you can come forward oh thank you so we have a motion a second all those in favor please say aye aye opposed five nothing sorry ladies moving on we have a busking administrative fee from our town council Doug Hyman good evening members of the board as you may recall we've had some applications for busking permits under the board's relatively new busking regulations at the request of members of the board my office did some research into what the permitting fees were around in communities around Massachusetts we found a pretty diverse set of permitting fees associated with this type of activity in part because the type of activity that we're talking about and how much it's expected to bring to the community in terms of economic development something that varies from place to place but the long and short of it is is that we found fees ranging from ten dollars to forty dollars in the average community whereas your license is for an entire year I don't think it's unreasonable to set a fee within that range and my understanding is the lowest fee that we currently charge for this and any analogous license is around 25 dollars so it's my recommendation that if you're talking about a year-long license for busking that the board consider a fee that's around that number or potentially even a little bit lower especially where we're talking about most of the towns and municipalities that are charging fees are between that 10 and 40 dollar range thank you duck um let's guess I'll open this up to the board I'd like to hear what everyone's thinking on it yeah it guess it seems to me that some some of the um licenses do we issue have administrative costs from some like from some of our public safety officials and stuff like that this one I don't think we're planning on any sort of thing like that so it's our it's you know Marianne's time and so I I'm definitely leaning towards the lower end I don't know where everyone else is yes that's my sense too because we you know we we made this a pretty streamlined process I think in the regulations that this board adopted we're essentially the whole reason for the for the permit is just to confirm that somebody who's getting it has received and acknowledged receipt of the the rules around it we're not doing any of the extra checks or or whatnot so it's whatever cost to print the permit which presumably we can print up on letterhead in the office I would I would think so I I would tend towards the lower end also but I mean I would I'm prepared to move ten dollars for the for the fee on this okay any other comments questions yes miss moher just where this will be a permit that's issued yearly I would be interested in if Mrs. Sullivan or the town manager or town council has a suggestion that what is the year will it be October 1st to October 1st will it be something retroactive and then it'll be January 1st to January 1st or December 31st and it's December 31st with all the other licenses that we give out what what is it typically what makes best sense for you all till January 1st is the way we currently do it on it keeps it easy going that way but it could be anything you want so I don't think it's stipulated in the policy yeah it policy does not state I'm sorry well go ahead the policy doesn't state what the yearly license when it will commence I would like to in concert with everything else be January 1st January 1st with the exception that I believe we have a request before us right now so that we vote January 1st January 1st is the calendar year or the busking year in concert with other licenses with the exception that in the interim it's between now and December 31st that's sort of a uh what's the word I'm trying to think of it a prorated license or whatever prorated yeah it's the word something like that is you know what I'm trying to say I'm trying to make it so all the licenses come up and are due the same time but also acknowledging the fact that we do have one busking request before us right now they shouldn't have to wait till January 1st and if any of this come in yes Mr. Greer so if Mr. Currow would allow I'd like to amend his to we charge $12 for January 1st to January 1st and prorate and allow and charge $3 to the individual who's requested the busking license for the rest of the year yeah that's okay that makes math yeah the math using yeah it's acceptable say I couldn't do the math dividing 12 by 10 I just couldn't do it I need a calculator on this saying it's good it's good you remember Marie's watching this so go ahead I've it seems like we're all at an agreement we have a motion from Mr. Greer is there a second second that's Mr. Currow's motion my motion I yeah Mr. Currow's motion amended we have a motion in a second all those in favor please say I I opposed five nothing thank you moving on inter-municipal agreement yard waste disposal Mr. Chaplin thank you Mr. Chair tonight I'm simply asking for the board's authorization to sign and execute this inter-municipal agreement with Lexington which really just memorializes an already existing arrangement we have with Lexington to bring our yard waste and Christmas trees for disposal to Lexington we've been going there for a number of years as long as I've been here it's a very good arrangement we deem it to be a good price and in fact when the DPW director reached out to JRM to get a price for yard waste they couldn't even give us a price so based on proximity in Lexington again what we deem to be fair and giving us some cost certainty for this fiscal year next fiscal year we deem it to be a good deal for the town and we ask for your authorization to execute the agreement some over we have a motion in the second yes miss mahan just one quick question I'm going to assume by the fact that it's set 4 000 tons of yard waste in terms of tonnage is in concert with past years I'm assuming that whatever past years is that's probably that number is probably 500 to a thousand more than it actually was and I was just curious that if for some reason we had 4500 what that would mean so it's it's it's in concert really with two things it it is in concert with our prior history but it also is the limit of what they can accept from us if they go over 4 000 based on their space and other you know their own composting their own yard waste they will be in a bit of a crunch so our high year was last year and that was 3986 I was going to say you're close with the four but that was 1500 from microburst and sandy so a lot of that added to it okay the past yard waste season was 3500 pounds okay about tons excuse me so where we are in that ballpark a little bit below 4 000 if there was another big event we'd have something to deal with but we are I have noticed I was looking at last year and I saw 39 and then I saw the 4 000 limit but I forgot about the microburst thank you thank you for any further comments seeing that we have a motion to second I am thank you for putting this on Adam I you know really like it when we get to vote on working without the other communities I think that's a really good practice to follow and I look forward to doing more of it but either way we have with the motion to second all those in favor please say aye opposed five nothing vote moving on discussion the disposition of 1207 massive back to you Adam thank you mr chair so earlier this year the board voted to have a working group take a look at 1207 mass av formally known as the disabled american veterans club or the da v in determine a process for what the board would do to use the property dispose of the property or figure out a plan for the property so working group of select them done select and burn myself town council dugheim and former veterans agent bill mccarthy met several times over the past year including a tour of the property with i think more board members were there as well i haven't been there yet but i'm just hanging around there i kind of know you know you know the place so after a number of discussions after sort of independently learning that the da v itself was vacating the property and that guided our decision at least in terms of our timeline we came to a recommendation of wanting to come back to the board and say let's do a public hearing and i'm recommending that that public hearing be at the next selectman's meeting so we can talk about that publicize it get people in here to give feedback on what use they'd like to see in the property from there take public feedback take the general board's feedback make a decision on whether or not the board wants to go out for lease or sale of the property draft an rfp accordingly if the board decides to lease it or want to lease it we'll draft an rfp that has criteria in it to lease it to the type of entity that we want to lease it to and we'll go through that process if the board decides that it wants to sell the property we'll again draft an rfp accordingly and have it timed so that town meeting can vote to approve the sale as part of the process i know i put in my memo that i myself feel as though disposing of the property and using the proceeds to go towards future school construction needs would be a prudent approach but i don't want that to be the bias you know the final decision but that's where i'm coming from so i i guess with that what i'm looking for is potential discussion tonight from the board but approval of this timeline that we've laid out to move forward okay um thank you adam so as adam mentioned um both selectman done and i were on um this committee and i i don't want to speak for dan but i i do really like this uh process i think it's open i think it will give the community a say in um you know what to do with this town property and i think it's a um it's a nice approach but um that being said mr graily well mr dunes hand was up he served on the committee i don't know they'd like to speak first um i want to argue with someone so all right well all right that i i thank you mr really thank you mr chairman i i'm definitely i i i like the process that we're talking about here i absolutely support it i very much look forward to doing the public hearing and hearing uh more i'm particularly very interested in hearing from the finance committee and the capital planning committee to make sure that uh to hear with that they agree um i am interested in what the school committee says but at the same time i strongly suspect in anything that they say that anything we say the funds will be used towards you know helping build the school is unlikely to be meet with their opposition um i definitely i also am leaning towards sale uh i with an open mind i'm leaning towards sale having viewed the property it's hard for me to imagine it being leased without significant investment and once you start talking about that investment then you're talking about being a developer and i don't like the town being in the business of being in a developer i think we should um you know there are other people who are better at it than we are so i i like the process and i yeah those are my thoughts mr graily yeah i don't want to really argue with anybody i i like the process too really like the people involved a couple of questions though it's the options are for sale and or maybe to lease why is not a third option town use it i understood at one point we talked about maybe veteran services going in there um you know so why did you take that off the table i guess would be my first question i i'm and i apologize i should have included that in my remarks when we realized the level of investment that would be necessary to get it up to par for town use uh and i know that's what drove my decision and i don't want to speak for the other members but i i think that's what drove the group's decision okay it was just same thing in such a level of disrepair yeah um to i'm a little leery about saying the funds would automatically go to school building projects i mean i i think we should separate that out i think those are two decisions aren't they i would agree but i guess i would i i yes but i would strongly i suspect i would strongly object to anything other than capital use personally okay yeah okay because we're selling the capital we're selling capital so it's talking about capital as opposed to school yes because as we know once it's gone it's gone but yeah so i would agree okay but my third question is in uh ballpark what might that property sell for just ballpark we're not committing anything here i i think i'd rather keep that confidential based on the confidential appraisal that was provided to the board just to not harm we have been provided that to not harm the town's attention to that meeting position it was a while ago yeah okay thank you yes that's what's going on um i just want to um only because i got a call today and i my understanding is that that building is now vacant i got a call from somebody who felt that a new business had moved in there so i just want to get it official on the record that as of right now 1207 massav does it does not have any occupant i was there a week ago and there was no occupant okay and no one from the town has signed okay so i did notice the building next to it had a lot of activity this of the past week and that's what i'm thinking i'm thinking the person was confused with and and they stated the business and the business that that they stated would be a sort of alternative use of the use that it was before so that's what i just wanted to make sure that as of right now the town owned building at 1207 massav does not have any occupants correct thank you thank you very much yes i support the process also and i think you know we know we've we've got a few vacant commercial properties along that stretch but i think opening this up to potential redevelopment maybe will help help to revitalize that that that stretch a bit as well so uh i'd say let's go forward sounds good i agree so perhaps i'll i'll work it out with adam about how we'll go about the public hearing correct yeah we'll report back you need emotion or out of selectman's meeting or you're talking about a separate public hearing so that that's i think up for further discussion okay okay do you want emotion to support this this process as recommended by the town manager um if you'd like so move do we have a second second motion and second all those in favor please say aye opposed five nothing moving on approval of board and manager goals mr. chaplain thank you mr chair so before the board tonight are what could be final goals for approval for both the board of selectman and town manager i believe every board member has had an opportunity to review and provide any feedback if there are any other changes to be made tonight we can certainly do that but otherwise if the board is prepared to adopt the goals i would request that they consider doing so tonight mobile approval second we have a motion second any further discussion yes i just have three things and i'll make this really quick as i but it's going to be the difficulty which i definitely like this system but there's extra clicks i would ask my colleagues in the town manager um on page two um under three h as in hello where we're talking about the aleif if we could add the word federal federal before class b waterway um and the only reason i say that is i know what i brought this up for discussion i was citing the federal designation of a class b waterway of the aleif when the child's river got that designation um from the federal government that sort of was the impetus to clean it up and my motivation for that is to hopefully in the future when we go to cso variance meetings or whatever that we can say that this is a federal class b waterway as recognized by the town of valentine the city of cambridge so if that's okay if we could add that there and that's the town manager or any of my colleagues okay and then um i just have a memory that on the next two items that we had this conversation um and maybe it should or should not be memorialized under the goals for the board of select men and town manager the next one i'm going to say which is on page three at five f um and this is where i'm going to have to go into it my question is the conversation that we had regarding developing appropriate policies for the novice agenda novice agenda and or any other hardware software um program purchase that we make and this is where i'm going to have a hard time with us i'm trying to get into so what i would ask the town managers i thought we had a discussion um that it would be a board goal and or perhaps inherent with the town manager that um talking about it technology transparency in terms of the board of agenda i mean the board of select men agenda that having taken that first step to accomplish that which might be purchasing the novice agenda or something else that we would part of our goals um discuss policies for implementing that so i was just wondering under so under five f perhaps we could put implement electronic packets for the board of select men and develop the appropriate policies and procedures that if that's okay with everybody sure okay and then um on page sorry repeat that implement electronic packets for the board of select men sorry to develop appropriate policies and procedures policies okay in terms of what gets posted who says what can be right just in terms of a custodian of the the information that will be covered in five c but if you want to write it out that's fine that's part mixing you get it makes it explicit yeah right but all right and then um this is just a sort of little pet peeve with me so i don't know what should go under i mean probably should go under town manager but i have it under which i think this does and again this is where i can't do all the clicks page five four a i believe that's the town manager is that where i am on that yes okay is there any way we can put in a goal in terms of um under the it discussion um establishing permanent wi-fi for the board of select men's office to me that's an attainable goal i kind of want to get written down only because i've had the the conversation since november of last year would you be willing to so it's that is a sort of a sub goal of the three-year iti strategic plan that's cited there um i'm happy to include it i think it's a it's if you don't want to include it more than that we've had this we're again having the discussion and i'm not trying to be so nitpicky it's just i you know originally it was told november of last year would have wi-fi and then january and then june and then september so i was just wondering maybe if you could commit to a certain date even by the end of the year or we've just had the conversation and that's enough um i'm happy to include it as a goal for specifically to me it's a really attainable goal and i only say that because i came into the select men's office this morning and i had two issues that i thought maybe it was just something that wasn't included that we had and i wasn't thinking and when i went to pull up under the drain layers license and another one it wasn't until i said oh my gosh there's no wi-fi in here i can't do that that's all i just want to by the end of this year we have wi-fi that's thank you any other comments seeing none um did we have a motion and a second i'm okay so we have a motion second all those in favor please say aye opposed five nothing next uh mr grielly discussion on the select men's handbook well since you finally approved it let's get started on that in a timely fashion miran do we have do we have that the uh and it was part of the contents i don't have it with me right now it was part of the board info that was sent it was emailed on no i don't have it okay i could go that one no the rest of you have it yeah it was emailed i can pull it up i mean i don't have in front of me can we hear uh it's not on here it was pulled up on your email it's in an email yeah can i piggyback on that one of the requests i was supposed to have that out tonight no that's okay we're gonna put it on the desk yeah i was yeah i'm sorry one of the requests that um i made to adam k um and he was discussing with the town manager is right now we get information two different ways are two different places we get the information monday night board of select men's meeting all this is contained and then in the past when it was an off board of select men not a week that we didn't have a meeting we would get that manila packet of correspondence received which would have included that delivered to our house and what we get now is we get an email on thursday um from fran or mary in with that information and one of the requests i had made to adam k and the town manager is is there any way similar to what happened right now that that information um perhaps still emailed to us but could also be something that we could retrieve um from this nova system and this would be a case in point where it was something that was emailed to everybody on thursday in place of the police delivering that manila packet on an off select men's meeting and it seemed like that might have been a doable or agreeable i think it's a very good idea okay well going back to mr graily yeah so um i'm sorry i i i didn't i have not yet open and read through that secondary packet i've only been through the tonight's agenda and stuff and as i thought it was going to be on the desk but it's not a big deal that it's not i just wanted to start this discussion i mean as you know for a while this has been uh a goal that i i agreed to undertake and the more i've gotten into it the more i realize it's uh it's going to be quite a project i mean i believe it's going to take us six months to a year to put this together but in doing so we will review every policy uh of the of this board of select men so that we can first review the policy and pull together all the materials on that policy and make whatever recommendations or any changes that the board thinks is necessary but the goal is in the end to have two two basic notebooks a handbook for all of us for new board members for any member of the public mariana's talked about how much this will also help organize the office out back from there because everything at this point is piecemeal because of the nature of what we do and we'll just update it as as we go along so the goal is that i would bring to this board each meeting a section of this handbook but the first thing i would ask is that you take this agenda which uh the table of contents if you will and don't really need comments on it tonight but i'd like to ask you to think about it to bring comments and if you have any certainly glad to hear them at this point to the next meeting and also at the next meeting probably bring you the first section on the introduction on the roles and responsibilities of this board selection of chairman things such as that a little history of the board of select men to to open it up with but each each meeting the goal would be to have sent you in advance let's say it's the alcohol policy to have sent that to you at least a week in advance of the meeting to give you all a chance to read what i'm recommending at this point although i'm getting a lot of uh advice from mr bern from mr heim from maryan sullivan and andrew flanagan because in the end this is going to be put before you for approval uh by you and i believe the town manager also needs to approve this as well uh but we can vote on sections as we go along and as we complete a section that will be now out in the select wins office and we'll build the book that way but that's why i say i think it's going to take you know we don't really have anything that describes our parking responsibilities uh the how to determine handicapped spaces i mean that there are some bylaws and other things but we're going to try and coordinate all of that but it's it's much more of an undertaking than i thought it was originally going to be but it's more the process i am comfortable with this uh that you know i'll bring each week each meeting and what we what we really need to try and do is not spend an hour of the meeting on things if we can because most of these policies do exist it is us um encapsulating them is that the right word Doug yes yeah um and then take this opportunity for anything like on the alcohol steve uh the the sidewalk uh do we want to change that right that may be a separate issue but for example if it were we've approved the alcohol policy let's say now at a future meeting something we change that policy well that will be updated in the handbook and the handbook will show last updated on whatever date of that meeting that it was but a source that will combine everything together into one so you see what we're proposing at this point looked at a couple others looked at some codes of conduct tried to get but we're unique i mean it's uh you know joe pointed me to the school committees and i'm gonna hope we aren't as complicated as that i mean offense but section 3b paragraph f2 um i'm hoping not to you know that may turn out to be that way but so we approve it in in sections and then in the end we'll have a final vote on it but i ask your patience i really do think it's going to be a year to put this all together so thank you mr carol thank you thank you for your work on this really i'm thrilled that this is this is happening um and i like what i see so far laying out kind of the general chatter and some of the governance issues as well as some of the issues that are direct import to the people come before us and the types of policies i would ask that we all think of this though not as one discrete project but but maybe as you think about it maybe putting for our consideration some kind of a process where we'll be continually renewed perhaps for example one way to do it is as if there is a standing subcommittee of the board policies and procedures subcommittee that would have as a responsibility to look at a third of the manual each year which kind of spans the natural length of tenure for for board members here and proactively bring forward things so that we're not having to open it up in reaction to specific issues sometimes proactively looking at that we find that things are stale so as you're thinking of the governance issues to present to this board to to approve in the first version of this this book if you can think of a procedure that would work for its continuous upkeep so we're not thinking of it as just one it's finished it's it's never finished the living document but i but thank you if i may yes please and i was going to recommend at the end of it that it be reviewed every certain period of time but i i hope we put it together in such a way that this is what exists at this moment right and that if we make any changes to the policy whatever i mean first we have to come to agreement on the alcohol on the parking policy on vigilance license on taxi licenses things that you all know we spend an awful lot of time on so but i agree yes i i do i i believe the last time this was looked at was in the early 80s wow i think things have changed a bit since then that is so thank you i'm thrilled now yeah thank you i think it's great that i think that and uh the concept of doing it in pieces i think it's absolutely the right way to attack it and i hardly endorse that great any further comments seeing none um i agree that this is a um very important endeavor and um look forward to it i appreciate your very hard work and diligence on this mr. Grayley um i might be grumpy the next day um so did we have a uh motion to support some of and we do we have a second second thank you um we have a motion a second all those in favor please say i i nothing nothing nothing i i have a lot of stuff but i think i well no i i agree with uh wholeheartedly endorse what mr. Grayley wants to do i know when i first got on the board and i was kind of looking towards some sort of recourse or uh something i could grasp on to in terms of um rules and orders um and i was told uh that what we follow was the rules of uh civility decency and common sense um and i never could quite get that handbook as an ally to for me um do you think some of us were uncivil so i definitely think this is uh and and i think i'll have more and i welcome this i'm not i'm not i'm not putting it down and i think one of the things when you're brand new selection there's a lot of learning curve and there's a lot of you know information out there and i know all of us sitting here something like that we would have read and digested to the extent that we needed it and i know that was something that i definitely would have benefited from but in terms of um and i have in a sort of another life in terms of helping out in my transcriptionist role um type some of the school committees quite a few of the school committees policies sub-polices one j a e three four five i i hope we don't get into that because i think once once we create this event this uh document that um it basically will be the main tool that we have and and maybe we set something that it's reviewed every two years or whatever and or on an as needed basis i i don't necessarily but we can discuss this in the future but i kind of don't want to go down that road because then it you know just in terms of our busy schedules and everything that we have but i truly do welcome this um and it will be a really good tool for um any future selectmen as well as us putting it together so i i don't mean to be silent no i know but but i i really just want you to yeah this process sounds fine and and i want to be my the way i view this is in a handbook we would have like a one page description of alcohol policies but the full policy would be in a second book which would have all the bylaws and all the Doug help me what else in that second sure i think the that the way that uh mr. Greeley was sort of envisioning this handbook versus a second book that's basically devoted to uh permits and licenses is one book that states basic policy and serves as a usable uh reference manual for the select men any other folks who need to use it public um within the context of a meeting so that if somebody had an issue that they felt like they wanted to say wait a second i feel like we have something we have a policy on this and i'm not sure this is consistent with it they could easily navigate that within the scope of the meeting it wouldn't necessarily be something that you'd feel like you're coming through a tome on this but then we're going to have to have uh more detailed things such as certain types of license applications that it would take up pages and pages and pages and i think what mr. Greeley has sort of wisely thought about is maybe segregating those things so that you have a highly detailed piece that isn't necessarily for everyday use by everybody and a type of handbook that would be usable and referenced more frequently by the select men within the context of the meetings and on on that on that score with respect to the handbook or the sort of licensing and permitting piece of it um i my office is going to be playing maybe a larger than usual administrative role in helping put this together so if you guys have any uh if any of you have any individual things that you would like added to the uh the um table of contents or any specific comments i think i'd be glad to have my office serve as a a a point where we can receive information and comments and things like that in between meetings which obviously would have to be more into towards public discussion thank you very much any further seeing none all those in favor please say aye aye thank you um moving on a vote for our nagoka keo um letter is um what we this term it would be called it um so this is a letter i drafted i'm very welcome to any changes you might have just to kind of lay out um where we're at with our sister city relationship um they um it you know basically says that we look forward to maintaining it and building on it but unfortunately no board members will be able to travel to japan in november um so it looks good for you we can uh we can send this out and if not we happen to make changes yes uh second okay and uh i just changed the signatory i'd actually put your name and that actually but other than that yeah that i i didn't know what direction we were going in so i figured that was a diplomatic way to end it but um yes would um my colleagues be amenable that for the second the last paragraph in the event that one of all of us hits the power ball or something like that that we say unfortunately at this time due to the excessive cost of traffic i think uh they really need an answer they don't then don't put that in then none of us will be going okay okay miss miss really jubion no uh no i mean it this is such much to do about nothing but to them crucially important uh as you know all of you were wonderful in terms of doing quite a reception i feel for them well we have to be careful about and i think steven's letter takes care of this is that they don't read this as a political decision because of a political decision they made so i support what steven has done a hundred percent and thank him and please god will the emails and letters to me stop from these people after they receive your letter that none of the members of the board are selected to go on i mean you know as i say it's crucial to them so yeah and and i'm so sorry i can't i went five years ago but the last time we looked the flights like seven thousand dollars you know yes it makes me wonder should we actually add a sentence in that case that that says please understand that this that that um that this in no way reflects upon our um the way that we value the the exchange you know in that second the last paragraph with misman no no yeah if you guys want just to underscore mr grilly's point just in case something gets lost in translation okay um something all those lines please understand that that that um colleagues do you want that change or no opinion okay um if you're comfortable with the mr chairman i thought it's kind of in there but i hear what mr currow is saying too to um yeah okay we can add that in if that's okay thank you um so will um we're gonna send this out immediately and i don't know if we actually need a vote because of motion on the floor yeah okay so we have motion was there a second to it second all those in favor please say i thank you very much and finally we do have some correspondence received um regarding the removal of no parking signs on jason street believe adam has a quick comment on this yeah so this is an issue similar to some emails that i've received that i'm potentially several other board members have received uh relating to some of tax recent recommendations uh but then also some recent enforcement of parking restrictions on jason street so i've been discussing it with the police department as well as with dpw to determine whether or not we can take down some of the recently installed parking signs i don't have an answer tonight but i'd be happy for the board to refer this letter to me for further consideration i think that's appropriate um move to refer the town manager thank you second we have a motion to second all those in favor please say i post about nothing am i right this was part of the tax recommendation to us wasn't it not not not completely yeah there is um kind of a gray area in between yeah let's give it to adam not gray street gray area yes um so um the new business marion