 Okay, we might get started because we've got a fever to go through and the latecomers can just catch up or look at the video once we've uploaded it at the end of the session. Hopefully, everyone can see my screen and then hear me okay if you can't just type in the little chat window and we'll try and sort it out. For those of you who don't know me, my name is Joel Ben. I'm a business analyst here in Ann's Canberra and I've been working on the R10 release with the development team the past six months or so and I'm going to take you through the release today, just a demo of the release today. So first of all, I'll just give you a quick overview of what's happened for the registry in R10. Basically, it's undergone a complete rewrite from the ground up so it's all new code and the developers have done a really amazing job to get it up to scratch with new technology. The core functionality in the registry is much the same but it has a new modern design and new architecture behind it which we'll go through. Obviously, it's with the new technology and the architecture it's going to be easier to maintain going forward and for other people to basically develop on top of what we've done. It basically facilitates open source community development so a lot of the stuff we've got is open source up on GIP and people can basically download that and start developing plugins or enhancing what we've got there. There's much better performance across the registry so we'll go through a few things but things like harvesting and records management are substantially quicker which you'll notice as we go through the demo. We do now have support for multiple schemers, ingesting multiple schemers. We don't actually have any in place at the moment but going forward when we start to do cross walks between other schemers and RIVCS you will actually be able to harvest records in that schema and import them into the registry. So without further ado I will get started. Hopefully you can all see the login screen here. Basically I'm in a development box at the moment so the login page that you see here is actually for built in staff users. What you're likely to see when you access it on day one of sort of go live is the AEF login and it operates exactly how it used to in the registry. You just click the login to AEF, you enter your AEF details and you'll be navigated back to the registry once that's successful. For today I'll just log in as a staff member. The first thing you'll notice when we log in, we get taken to what is called the services dashboard. On the left hand side here we have a little bit of basically a box with news information so you can see here we've got information about the R10 release. We have some help links, basically where to go for help in the registry and the top two here will have some day one help for R10 and the next one down is going to be a video link which will sort of be a screencast and you can sort of find your way around the registry in a video. The tour video is also available up here on the right hand side just by the tour link up here. So there are some quick and easy ways to get help once you log in on day one. The other things you'll notice are that my data sources and my vocabulary box on the right here and that basically gives you access to your vocabularies and your data sources that you've got access to. Now you can see at the moment I have quite a few data sources listed here. Most of you will only have one or two listed in the box there. The top right hand menu on the screen is available in all pages in the registry and that's basically the high level menu in the registry to access the services. So the first one we have is my data and that's how you access all your records in your data sources and your data source configurations. The identifies is for the PIDs or handle service that we have available and also the DOI site my data interface. The vocabularies which were released in R9 is how you can upload and manage vocabularies that you've got in your institution and the tools are just a couple of quick links to development items and web services that we've got in the registry. You'll notice that there is a little search icon at the top. In the previous version of the registry we had a pretty full on search. In the new registry it's quite a simple search. If you want to do more advanced searches then you're probably better off doing that in research data Australia and finding the records that way. Just by clicking the little search icon you can put in a search term and bring back the records that match that. The little user icon in the top right hand corner that's how you basically log in and log out and also you can change your password. So just by clicking on that you can log out or you can change your password for your user account. So basically as I said before my data source box and my vocabularies just gives you quick links to your data source and the vocabularies. So by just clicking on one of these I can directly access my data sources. The other way to access your data source is via the my data menu at the top left here. By clicking on that I get the option to manage my data sources. So if I just click on that it will take me to the manage my data sources page. Now this page will give you a listing of all the data sources that you have access to via your organisational membership within the registry. For those users who only have one data source in the registry when you click the manage my data sources page you'll actually be navigated directly to the dashboard because there's no point really coming to this page for a single data source. If you have multiple you'll see this page and it will give you quick access to all the data sources that you have. So on the page there's a couple of links on the right hand side here where you can access the dashboard which I'll go through in a second, the manage button where you manage your records and also the settings where you can figure your data source account settings. It also gives you a quick summary of the records within each of your data sources so you can see the coloured icons just on the left here. It's showing that I have 44 draft records and 77 published records in this data source. They also act as quick links to the manage my records page so by clicking on this draft icon it'll actually take me to the manage my records page and filter it just by those draft records showing you the 44. To access your data source dashboard you can either click the link here at the top which is the title of the data source or you can click the dashboard button on the right here. Okay so I think that's it for that page so I'll move on. So the next page you'll see which is the landing page for a data source so if you only have one data source on the and services dashboard and you click that link this is the page that you land on first. Basically the dashboard gives you a number of options to access the screens which basically let you manage and configure your data source so we have the edit settings which allows you to edit the data source account settings again the manage records page and to view your deleted records. You'll also notice at the top right we have now a sub-level blue menu dashboard manage records reports and settings and this menu is basically shown when you're inside a data source so it relates to all the pages that are relevant to a data source account. The dashboard is currently highlighted blue because I'm actually on the dashboard if I switch to one of the other pages they'll highlight blue as well. On this page we have the activity log which used to be found in the data source account page and the activity log gives you basically an overview of the activity that's happened in your data source account. So you'll see things like when the data source account settings have been changed, when you've done a harvest, when it's been scheduled, things like that. Each of the items in the activity log are clickable so I can click the heading and it'll actually expand down and give me more details. So this one is just telling me that a scheduled harvest was cancelled. You're using the details of when it was cancelled and the actual harvest that was scheduled originally. A couple of things in the activity log you also have a filter on the top right here so if you've the activity logs don't get cleared at all so we store the history on going. In the previous registry we had a clear button for you to clear it. We actually have removed that so we were storing everything which helps us to do troubleshooting if something goes wrong in your data source account. Now the little filter option up the top here allows us to filter by errors. So if there's any errors within your data source you can just filter by those and have a look through them. So you'll see the top one here has been unable to schedule a harvest. I click on that and it's most likely that there's something wrong with my URL. In some of the errors I'll try and find one. You will have a little red question mark over here on the right hand side that's actually clickable and it'll give you a little pop-up with some basically tips and help to try and troubleshoot the problem with the harvest. So it's just giving you a little bit of information on what could have gone wrong and some reference of where to look to get help before you need to contact services. It ends. The show more button down the bottom of the activity log. Basically as I said we don't clear the logs anymore so they can get pretty big pretty quickly. So we're only showing I think it's the first 10 items and just by clicking show more you can go through the log and see past entries. Also I think to note on the activity log in the previous activity log in the data source account we had a refresh button that basically you'd have to click to get the latest entries in the log. Now when you do a harvest or any activity it'll actually refresh itself so if I did a harvest and I'll go through that in a second it'll actually refresh the log and show me the entries as they happen. I'm going to make clear. The next thing is to note on the dashboard the import records option up the top right here of the activity log. Basically this gives data source administrators a way of getting records into the registry as sort of a one-off process. So the three options we have from a URL, from pasted XML, and from the harvester. So I'll quickly go through each one of those. The first one from a URL allows us to basically point to a URL where we have a RIVCS XML file to upload into the registry. I've got one in the data source account settings page so I'll just grab the URL. Sorry, yes thank you. So I'll just click on from a URL and basically the URL that I've got here is just a RIVCS XML file sitting on Dropbox. So it's publicly available in Dropbox and it's valid RIVCS XML. And I'll just click the import records button. That basically imports that single record that I have in my file. It'll give you a little bit of information about the import. So how long it took, how many records were in the feed, how many were created and updated and re-indexed the record count. That information is also put into the activity log. So you'll see here the activity log is updated itself and basically it's top one here. I can just click on that and find out the same information that was displayed via the upload by URL, import by URL, sorry. The next option is import via pasted XML and this is a really handy way of just getting a quick dummy record into the environment or a record that you've been working on in say our demo environment and you want to import it into production once you've sort of got it ready and you're ready to publish that into Research Data Australia. So I'll quickly just grab some RIVCS XML. Don't want me flicking around the page quickly. So basically I'm just viewing the RIVCS XML for a record I had in the registry already, copying and pasting it into the import via pasted XML. So I've just pasted the registry object RIVCS XML in there. There's a little note here basically saying that the tool is not really appropriate for really large harvests or copy and paste of a lot of records just sort of you know up to 100 records we will manage pretty easily. You'll also notice a little note here basically saying that it uses an advanced harvest motive standard and basically that just means that any records in the feed will be ingested and there won't be any delaying going on. So I'll just click import records again it'll give me the information about the import the same as the import via URL and an activity log will also be created. So they're two really quick ways of getting records in a sort of a one-off process into the registry and then they're extremely helpful when doing some testing and looking how your records appear in Research Data Australia. The next option on the list is import records via from the harvester and basically this initiates the harvest to run at the system date and time so as soon as you click that button it will schedule a harvest for basically right now. It will use all the harvest settings that you've got configured in your data source account so it'll pick up from the URI that you specified there and the provider type etc. If you've got a reoccurring scheduled harvest and you click from the harvest there is sort of a direct import right now. It will cancel the harvest that you've got scheduled already, import the records in the new harvest and then reschedule based on your settings in the data source account the next harvest based on your date and frequency. So there are three import options via the page quick and easy. The next one is the export records button which just allows you to export the records in your data source so you get the options to select which class types you'd like to to export and which statuses. So you may have a heap of records in draft that you want to export and put them in another environment or something and that's just a quick and easy way of exporting your records. The other things on the dashboard page are just the the submarines on the right hand side here and this just gives you three different views of the records, summary views of the records in your data source. So the top one we have is just by status so you can see that we've got nine drafts once a minute for assessment and 99 publish records. These also add actors quick links to the Manage My Records page and by clicking on those you'll be taken to a filtered view of the Manage My Records page. The next one down is just the class summary so the breakdown of the records by class and then at the bottom we've got the quality summary so the quality levels based on the validation against the metadata content requirements. That's pretty much it for the the import records page. I know I'm going very quickly. It's just because we do have a lot to go through and last time I did this presentation it took an hour and a half so if I do skip over something really quickly and you want to ask questions feel free to put it in the chat before I go too far so it's still relevant or you can hold on to them at the end and we can skip back if you've got time. So the next page I'm just going to go to the is the Manage Records page. I'll show you these quick links just to get there as an example so just clicking on the drafts link in the summary table here it'll take me off to the Manage Records page with a filter for draft records. I'll just clear that filter so that you have a complete view of the Manage Records page before I go through. So a few things on the Manage Records page. The publishing workflow which a lot of you sort of are familiar with hasn't changed at all it's exactly the same. If your data sources are required to be quality assessed by ANS assessors you'll see the view that I have currently so you'll see all the all the statuses in the workflow so more work required, draft, submit for assessment, assessment progress, approved and published. If you are a data source provider who doesn't need to do the QA you'll just see that the draft and the published statuses with the option of turning on approved if you'd like to use that. You'll notice that the basically it's very similar to the old Manage My Records screen in that we've broken up the records by status into tables. The tables are now listed vertically instead of horizontally which just gives us a little bit more real estate to play with. In each of the tables there's a separate row for an individual record and you'll see that we have the title of the record and if you hover your key over that you'll actually get the title and the key so the key's the last bit there after the dash collection 28. You can view the class type of each of the records just by the icon here you can hover your mouse over just to find out the tooltip for that. Selecting records so there's a number of ways to select records on the Manage My Records screen in the Manage Records screen. There are some really handy ways first just selecting a single record it's just by clicking in any white area or actually on the title itself of the record just clicking once will select that record and clicking again will be selected. One thing to note is if your mouse is moving as you go to click sometimes it won't select so your mouse has to be stable before you click to select. A really handy way of selecting multiple records during a group which is very similar to working in the Mac environment or Windows environment is holding down the shift key so if I select the first record hold down the shift key and then select the last record in the range you can select those records in that manner. There's also a little drop down box contextual menu up the top here which just gives you some options to deselect the records and do other things which I'll go through so I'll just deselect those and show you another selection method. The next selection method which is again on Windows and in Mac for file systems is the control or command key. Command key on the Mac control on Windows and allows you to select multiple records that aren't within a range or a group so holding down the control key click the first record click the third and then click other records I'd like to select going forward and there's some really handy ways of selecting records and the other options are hidden in menus so if I just deselect these records when you've got no record selected in a table and you use the drop down contextual menu it'll actually give you a selection menu because you can't do anything with that menu until you select the records. So clicking the little down shift from here I'll get the selection menu where I can select all the records in the table select only the visible records select no records so deselect the records or only select records which have a flag attribute. Now the two top menus aren't very clear there so I'll skip over to the published table and you'll see that there's actually 99 records in the table but there's only 20 visible so that's the difference between those two menu items there so by selecting the 99 I select all the records in the table and then can action them. Okay the next step I'll go through is just actioning records on the page so there's a number of again a number of ways to do this and it'll be personal preference basically the icons that are shown when you hover your mouse over a record are sort of the immediate action that a lot of people will use so you'll see that we have a view icon and an edit icon and an advanced status icon is through here. Obviously the advanced status is going to move it into submitter for assessment yet it's going to take it to the ad records screen to edit and the view is going to take it to a registry view. So there's sort of the immediate actions that we've got on each of the records you'll notice that some of the records won't have all the options in them when you hover your mouse over excuse me and that just comes down to your user role and permissions within the registry so a QA can actually move this submitter for assessment record into assessment in progress and a data source administrator won't be able to so your role will basically define what options you see on the screen. Additional options to action records are via the more button so just by clicking on the more button it will select that record for me and you'll get the additional options that are hidden away which don't get used all the time so we've got the flag option where we can flag the record again moving the record into submitter for assessment we can edit we can delete the record and we can deselect the record that as I went through before this top level menu up here the little down Chevron arrow it's basically a way of actioning multiple records so if I select multiple records again using the shift key and then use the little down arrow to access the textual menu it'll basically give you reactions for multiple records so I can submit this all these records into assessment just by clicking. Okay so the next one which I kind of briefly whenever is moving records on the screen again number of ways personal preference the way I just show you is by selecting a number of records and then using the multi record action menu at the top right here the other option is to actually individual records is the advanced status button and that will move the record into the next status to the right but probably the most handy and really quick way of moving records around is drag and drop so basically if I select either one record or multiple records I can actually click with the mouse hold my mouse button down and drag that into the next table that's a really quick and handy way of moving records around on the screen you'll notice when I did that then so I'll select again and move my mouse the table that I'm going to which is pretty much always the next table to the right it's going to highlight blue basically telling me that that move is permissible but I can actually move them into that status if you can't move them into a table you'll see that that you won't highlight it all so the action is not allowed and releasing the records on that table will do nothing so once again just dragging the table will highlight blue release my mouse and the records will be moved over another quick and good hint to notice is basically the contextual menus that you get when you use the more or the down arrow once you have seven records selected is basically accessible by the right click on a mouse as well so just clicking right with the right mouse button I can bring up that contextual menu and move records which is another really quick way of moving records around once I've selected them so I can flag these records really quickly just with the right click and that's a handy thing to know the next one is viewing records a lot of people will obviously want to view their records once they get them into the registry or edited and saved them again the number of ways view icon the more link to show the contextual menu and I can view a record and the top menu the other option is to double click on a record itself so just by double clicking on the record I'm taking to the view within the registry for that record and I'll go through this page in a little bit more detail shortly just flip back to manage my records page okay the next thing I'll show is just the metadata content requirements and the quality level icons that are shown so they're the little colored icons you'll see top right in each of the record rows so they're the ones the twos and the threes basically just by clicking or hovering your mouse over that will bring up the quality report for that individual record this was this concertina style box was existing in the old registry and works exactly the same just by clicking on the the title of each of the quality levels so you can expand and contract those sections and you'll see by default when I open a quality report it will default to the next quality level that's to be met this one's three level being met so they've all got green tips but if I go to a one you'll see the quality level two is expanded and it tells me that the metadata requirements that are missing will need to be met I thought I had a better example one is it two down the page so just again I'm in quality level two level three is open by default and you'll see that two of the requirements in level three have been met and there's four remaining which is the yellow ones to be met and so that's a quick and easy way of accessing the quality report for each of the records on the page and I'll go through some filtering options which allow you to sort of really focus on those records which are of lower quality. The error icon that you see in the draft here is basically takes over from the quality icon when there's an error in the records basically the quality is sort of irrelevant until you fix the error and again just by hovering your mouse over you'll get a listing of all the errors that are in that record. There's a little close x up on the top of each of these pop-ups or you can take your mouse off and it will time out after a short delay. Okay so a couple of filtering options we have on the page so we have the search we have the filter drop down I'll go through the search one first now the search is really handy if you are a data source administrator and you have thousands of records in your in your tables it's a really quick way of finding the records that you want. So the search itself searches the names of records and also the keys of records. So here's an example so nested collection three here has a collection a key of collection 28 so if I put in collection 28 it'll bring me back both versions of nested collection three they both put the same key because one's in draft and one's in published status so that's searching the key and then if I search by the title it'll bring back the same records. So that's a really quick and easy way of finding records with maybe the same key or the titles that you're looking for. Once I've done the search I want to go back to the default sort of view of management records I can just hit the search with the little x on it and that will clear that search filter. The other option is sort of some predefined filters that we've got which are based on the record attributes themselves so we've got filtered by the different statuses by the class types and by the quality levels records with flags and records with tags which is basically for internal staff at the moment. So as I was saying before if you've got a number of quality level one records which are quite low and you want to do some work on those you can just select the quality level one and it'll show you all the quality level one records within your data source that's a really quick and easy way of focusing in on those records that may need attention. The option to sort the tables so there's just a couple of sort options currently and we have the date modified and the quality level this will probably be expanded in further releases with things like the title and keys and things like that things that are relevant and people need. What's probably not straightaway intuitive is the fact that if you click on it once you get the sort direction one way and then if you go back in the menu again you get the sort the opposite way so date modified at the moment is ascending. If I click it again it'll switch to ascending and you'll see there's a little arrow there just to indicate which way the sort order is going. So again if I just click quality level sort by the quality level one way and click it again it'll sort by the opposite way. The other thing where I was talking about data source administrators with really large numbers in their tables we default to showing 20 records in the table so over here in the published table I'm currently showing 20 records. At the bottom there is a show more tab and each time you click that it'll show the next 20 which is probably okay if you've only got say a hundred records and you want to display them all and look through them but if you've got thousands it's probably much quicker to use the field-thrilling options that I just went through. Okay so that's pretty much it for the managed records page. One thing to point out on the pages that I haven't so far is just the little help links on the dashboard page on the manage records page and the settings page it's a little help link here on release day when you click that it'll basically bring up some help inside the system and it'll take you through the different options in the screen and hopefully everything you need is going to be in that helpful. The next screen I'll quickly touch on is the view deleted records page there's a little button here on the manage records page to view deleted records. There's also an option on the dashboard to access the same page view deleted records. Basically the view deleted records page allows you to view and reinstate if you wish published records that have been deleted from your data source. So you'll see that there's been a number of records here that have been deleted out of my data source. You'll see that the top one here that deleted key party 51 there's actually two versions of it I'll go through revisions in a little bit when I'm looking at the view page but this is basically two saved versions two saved published versions of this record have been in the system and you'll see the dates associated with those versions on the right hand side. By clicking on the the title itself I'll it'll actually expand down and give the options to either view the RIFCS so that may be that I want to copy and paste the RIFCS and re-import it by the options I went through previously or just view RIFCS to see what was in the record at that date and time and then you get the option to reinstate the record and basically this is going to push it back into your active records as a status of draft. So if I just click reinstate again it gives me the little activity information to say what's happened how long a talk and how many records were pushed in and then if I went back to the management records page and had a look that the record party 51 has been reinstated into draft and I guess that's going to be really helpful for people if there's multiple data source administrators and somebody accidentally bleeds something it'll be stored there if it is a published record and you can reinstate those in. The next one I'll go through again using the sub-level menu for data source account since the reports page. I'll click on that. Basically this is similar to what we used to have on the excuse me manage my records page in the existing registry it gives you both a report on the quality overview in your data source account and also the status view. So basically the quality view it'll basically give you a 100% bar chart with a breakdown of the quality of the records in each of the class types so you can see in the top bar chart bar here in the chart for collections. I've got the three quality levels so you can see the key up the top here quality level one is orange if I put my mouse and just hover over it'll actually tell me how many records how many collection records I have in my data source with quality level one and again for quality level two and quality level three. The chart itself can be filtered by the statuses so you may only be interested in the quality of your published records which are visible in research data Australia so by clicking that I'm just showing the quality information for my published records. If you don't have any records in a specific status it won't display so it'll just tell you that there's no record data to display. One thing to note for existing data source administrators that have been using that data source quality check tool in the existing registry so people using projects where they have to print those out and submit them to ANS CLI's or quality assessors that's still available and it's available by the available via the few detail quality report link so just by clicking on that it'll give me the records and then the quality report and it'll basically give you the same breakdown as it used to so it'll give you the information of the record and the missing requirements for each of those records and you can obviously there's a print adoption there just a little bit of a warning there saying that some of these ports can be really big especially if your data source has got you know 15,000 records you know it may not be wise to print it and going forward you may not need to print them you may just need to point the CLI's or the quality assessors in the direction of this report and they can basically view it online. So that's the the detailed quality report. The next one down is the status overview and this basically just gives you some pie charts for the breakdown of the your collections by their status so the collection records by status your party records by status and again we just have a little key there so you can see in the service records here all of my service records are published so that's why it's completely green like an apple. The other thing to note on this page is just the download link so if for some reason you are interested in the data behind these charts and you want to use it in your own system it's actually a little excel icon up the top here next to the title and you can click that and get a download of the figures that are used to generate your chart. Okay I think that's it for the reports page. The next one I'll go through is the settings so the settings page itself is the data source account settings so by clicking on the settings link I'm taking to sort of a read-only view of the settings in my data source account and as many of you will know this is the configuration for your data source account so your records management and harvest the settings and so a little bit of admin information about the account so there's an edit button at the top here of the view page if I come from the dashboard so I'll just click back to the dashboard there's actually a direct edit settings button here on the dashboard which takes you straight into edit mode of the data source account. Now for existing data source administrators you'll notice that in the existing system we had one page for all the settings and it was getting quite long with all the new functionality that we were adding so for this release we've broken it up into three separate tabs so the first one is the account administration information which obviously stores the information about your account and the information about yourself. It's good to keep this stuff up to date so that email and the contact area in case there is something that we're releasing or we need to do downtime we can contact you by those details. Nothing has there's no real options that have been added to this release so the options that we're in the existing registry are the same they're just stood out into the tabs so in the records management still have the reverse links to let the create primary relationships and still have the contributor page options in there. The harvest the settings tab basically still the same settings that we've had previously we still have the advanced harvest modes etc you can still schedule it for certain dates and and reoccurring. The one thing to note is that in the previous system when you set up harvest or configured your harvest the settings once you saved it and you went back into the view page for the data source account you actually had to click import records to schedule your harvest. Now the system will actually detect when you've changed your settings or configured it for the first time so if I went and changed my harvest method to harvest at OAI the system would pick that up and when I click save it'll actually reschedule my harvest for all the other configuration options that I've set. You'll notice here that I had it on direct before but now when I put it on harvest OAI I get a test harvest button. The test harvest obviously works with the harvester so if I was using direct we don't use the harvester so the test harvest button will only show when you're actually provided with harvested OAI harvest method. Works in the same fashion as it used to you click the test harvest button this will probably fail because I'm not set up as an OAI but it will give you a little pop-up showing the activity as it occurs you can close that down it will also show the result and then the activity as it occurs in the activity log on the dashboard. So if I just change for example my harvest frequency to hourly the system would pick that up and when I click save it'll actually a little pop up the top to say that the data source was updated you'll see that in the activity log there's a message to say that the settings in my data source account was updated. You'll see the user who updated it so if there's multiple users or data source administrators for an account you can sort of keep track of when things were changed and by who and you'll also see that a new harvest has been scheduled for me and the details of that harvest on save. Next one I'll go through is just the record view. We are sort of running short on time so I'll try and move along a bit quicker. I'll just go to the management records page again just to view a record you just double click or use the view icon. I'll choose a better example. So this is the view page in the registry pretty similar to what it used to be we have it structured out in basically the RIVCS element blocks on the left hand side here. So that's pretty much what we had in the existing registry. You'll see that there's a quality report available now on the right hand side again works the same click and expand for the record that you're viewing. There's a quick link to edit up the top here which we're taking to add records screens for this record itself. You can preview it in research data Australia by the preview link which I'll go through in a second. You'll also see some registry metadata a lot of it will probably not be relevant to data source administrators or some of it won't be some of it will be and things like when it was last changed and when the record was created obviously will be and things like the slugs and IDs are more for internal hands use. You'll see the status here published and there will be information about the title. There's an option to delete the record obviously on this page as well so you can action it. You'll notice on the right here there is the revisions now again I sort of showed this quickly on the deleted records page and these are all the revisions of this record in the registry. So each time you edit and save this record we actually save a revision so you can actually go back to those revisions and in the rinse date and copy and paste the reverse and import it again we'll just basically look at how a record was back in a certain date. Basically the revision dates in here act as links so if I click on April 12 here it will load that all the version of this record the version previous. You'll see in the registry metadata it's got a status of superseded basically same this is not the current record and you can view the roof cs or export the roof cs for this record itself. So that's pretty much the view page a few helpful I think few options that we've added in this release there. The next one is the add record that I'll go into. I obviously can't edit this record because I'm in the superseded version I'll just switch back to the other revision you'll see there's an edit option up the top here and also I'm going to manage my records page we have the little edit icon or via the contextual menus. So I'll just edit this reverse relationships record and that'll take me into the add record screen for an existing record so it'll obviously populate each of the tabs with the data that was within that record already. I'll just flick back leave this page without saving you'll notice on the top right hand side of the manage records page we have a button to add a brand new record and also via the my data menu which is always available in the registry you can add a new record via the option up there. By clicking that I get the four class types that I can add it gives you a little bit of a description about each of the class types in case you're not aware and then each of the blue buttons down the bottom allow me to add that class type. By clicking the add collection I get the new registry object form and basically that allows me to enter the mandatory BVCS data that needs to be entered to create a new record. You'll notice that there's a little generate key button on the right hand side here a lot of people have problems thinking up keys or deciding what their keys should be we've provided a generate random key button which is really quick and easy way just to generate a key for a record and it's going to be unique obviously within the registry. Select the data source that you want to put the record under again the group that you'd like to display your record under in research data Australia just quickly enter that and then the type of the record so the type of collection that I'd like to enter. You'll notice in the drop-downs in the add record screens for this release we've actually added the definitions for each of the terms in our vocabularies whereas previously it just said I think RoofCS vocabulary type was something that wasn't really helpful so you can actually see and decide on what you're selecting now which is really really helpful. So just select catalog or index and click add new. Again it takes me to the add record screen it's populated the fields that I've just entered on that first initial form which are the mandatory fields and then basically it's very similar to the existing ad record screens the tabs have obviously moved from the top down to the left hand side here and that basically just gives us a little bit more real estate to work with. You'll notice we still have the orange and blue icons which basically point you towards the metadata content requirements for their record so if I just click on the names tab we'll see there's one with an orange icon and you'll see that there is a message at the top here basically saying that the primary name is required for the collection record. Again it works very similar if you're familiar with old screens if you come into a tab and you want to add a new name element for instance you just click the add name button and it'll give you the fields to enter. Again the types themselves have got the description underneath for each of the types so you can make the decisions a little bit easier. You can add obviously multiple elements wherever it's possible within the schema to remove them it's just a little red X's that are shown beside each of the fields or within the element itself so just clicking the X will remove. Once you've done all your edits you can click the save validate down the bottom here the saving validate tab or the saving validate button up the top right here and that'll take you to the basically the save tab. You get a little message to say that your record's been saved. Any errors within the record will also give you a little highlight up the top so this one here we've got validation errors you'll see that on the left here I've now got a little red icon basically showing me how many errors I've got on that specific tab. If I go back to that tab you'll see that there are some errors with each of these fields. So I'll just select a primary name type and give this a JB test name and I'll just remove this element and click save. So once those errors are all gone we get some options to action the records itself so the record actions here if you're in the QA workflow you'll see the submit for a record assessment this is just the way of pushing it straight to ends for their assessment if you're not within the QA workflow you'll get an option to publish the record directly. The finished editing option here just takes you back to the manage my records page and leaves the record in a status of draft. The view options on the right here you can obviously go back to the view page and just view it in the registry or you can view it in research data Australia. Now the thing to note with the preview and research data Australia in the previous system we basically had a preview page and then we had an RDA page in R10 we've blown away the preview page and you actually preview the record directly in research data Australia and the benefits of that is you will actually see how it's going to view how it's going to appear in research data Australia whereas the existing system we had some basically some gaps in the display and some limitations in the display which should now have been resolved. I won't preview this record because it doesn't have much data I'll show you one in a second. The other thing to note down here is again the quality report where you get throughout the registry so this is for the record you can see what you're missing go back and edit the record and fill out. One thing that will probably make a few users if not many users happy is as part of this release the reverse for links the reverse links relationships are actually taken into account in the metadata content requirement checks. This also happens for contributor page links and also primary links that can be set up in the data source account. So for example in my feed I have all my collections pointing or all my party records pointing to my collection records. In the existing system if I came into my collection records you'd see that there is a warning here the collection must be related to one party record and that basically will be gone now. So the reverse link that will take effect will basically point my collection back to my party record and I will meet this requirement. So that's one of the things that's been flagged a lot of times through services that people would like to see that and it's a huge improvement in this release. I'll quickly just say that the PIDs stuff is available via the identifiers menu top right. When you're obviously a PIDs user you'll see the menu item if you're not a PIDs user you won't see the item. The PIDs hasn't been updated for this release so you'll have to be navigated to an old view of the system. Works exactly the same way and in the future releases we'll actually update that into the new local field of the registry. So I promised a view of a recording research data Australia. I'll just go back to the management records page which could be accessed by the breadcrumb at the top here and let's go back to JB test data and view one that's probably got a bit more information. Oh sorry sorry for skipping around. Old view one that's in draft and then preview in research data Australia and that's got no record information in it either sorry about example but you'll see that at the top here we have draft preview just to alert you that you are viewing a draft record. The connections that you view will be obviously if you're looking at a draft record would be connections to everything in the same level or above. So if I'm looking at a published record I obviously won't see the connections back down to a draft record if you're viewing any research data Australia and that's obviously what people are going to see when they're viewing your records in research data Australia. Just flip back into the registry so that was a quick preview into research data Australia I'll take you that into that in a second. I'll quickly just go through the DOI query tool there's not much change that will be quick. Basically in the DOI query tool if you're a site my data user under the identifies menu you'll see my DOI identifies menu item click that it'll take the DOI query tool which some of you will have already seen. Changes for this release we've incorporated some ACL stuff which allows us to basically map application IDs to users and organizations within the registry. One of the benefits is that as we now have a drop-down which allows you to quickly access all the app IDs that you have access to basically. So just by the drop-down I'll just select this application ID click this mode. DOI's the page itself hasn't really changed all the options the same the site except for this update button. So what we've done for this release is allow users to update the URL which is associated with a DOI itself so just by clicking the update button I get a little form it has the existing URL in the field and I can then update that with whatever I want. Click the update button that'll fire off a request through our system into data site and update the DOI itself and you'll see that it's updated down here. That's pretty straightforward it is a big step forward for users that are changing their URLs and their DOIs and they just got to do one off or something that's going to be really handy. Thing to note though is when you're changing your URLs in your DOI just note in your ID configuration the domains that you're actually allowed to change it to if there's one missing then you obviously have to submit a request to services to add that to your account. So that's pretty much it for the registry itself I think I've gone through everything on my list for the registry now we're running out of time. I'll go through RDA now so I'll just flick back to the home page which is accessible via the ans logo up on top left in the registry which is always available so quick access to the home page and you see we have a visit research data Australia button on the home page itself you can also obviously get there when you're viewing a record and hitting the preview button you can navigate into research data Australia. I'll just click that and we'll load into research data Australia. Okay so research data Australia a quick overview it's basically the same functionality it has been re-skinned to have a new sort of modern look. It's got improved spatial capabilities it's a lot faster than the existing research data Australia and I've already gone through the draft records being able to be viewed in research data Australia in the way they would for other users. The home page itself is very similar to how it used to be we have the search up the top here we have the browse by subject link here which takes you to browse by the control vocabulary ANZ SRC FOR. We again have the types of records that are in research data Australia in a little description in case people are landing on this page from say Google or something they're not sure what a collection is. These also operate as links to a search for all the collections within the registry. You'll notice the spotlight has actually changed from to a spotlight on research data itself this has an editor behind it in the registry now that ANZ staff can actually dynamically put content into research data Australia so we can highlight news items when the system's changed any new exciting collections and things that we want to highlight basically. The who contributes which used to be a long list of groups on the home page has actually moved to its own page. I won't go in there it's literally just the same list on a separate page and if future releases will enhance that with some icons and some information about each of the contributors. Okay so that's pretty much the home page one thing to note if you are a DSA and you want to get back into the registry we still have the link down the bottom here the ANZ online services and that will take you back to the registry. When you're in a record view page there will obviously be another link to a link back to the registry view of that record itself which I'll show in a minute. Now the options up the top here the browse by map coverage is it's not new it's enhanced if I click on browse by coverage we get a large map now we used to have the map search which was quite a small map tucked away in the advanced search we now have a much larger map which is obviously going to be helpful for people looking for collections with spatial coverage. You get a little bit of help information up the top here of how to actually use the map it's fairly straightforward we have a hand tool or a polygon tool the hand tool is by default so you can move yourself around the map we have the normal google map navigation item to zoom in zoom out and move around you can obviously use the scroll on your mouse as well to zoom in. Once I've found a place that I want to start doing a search the region I select my polygonal rectangle tool and then I just click and drag to define a region I want to search for. Now you'll notice what's come up on the page is a couple of single items icons and a couple of multiple icons now the multiple icons themselves are new for this release and they basically point to multiple collections or multiple records with spatial coverage in the same area. Some of them will operate as will operate as they will zoom in when I click on them hopefully this one will. So where there's a cluster of records basically in the same sort of small region and I'm zoomed out that would be clustered together and show me how many records are within that region itself so zoom back out you see there's 18 records which is probably in a small region around this if I click on that it'll actually zoom me into the map and break out the cluster further showing me the individual items and any further clusters that are within the smaller region. Some of the icon some of the cluster icons though when you click on them they won't actually zoom any further and that's where you've got records which have exactly the same spatial coverage so they may have same spatial region or they may all be sitting on a point and let's see one of these that's not going to do it. Let me try and find one. Here's the first one I find. There's one. Hey there we go. So once a cluster is sort of zoomed in as far as it goes you'll actually get a listing of the records that were within that cluster and by clicking on that you can obviously navigate off to that that collection or party or service or whatever the class is for that record. So the clusters are handy a little sort of navigation and display tool on the maps to get you sort of head around. Again if it can be broken down further into into multiple regions that will zoom in if not it'll display your list of the records. I've zoomed back out so you can see that the region that I've selected here when you have individual markers which have a spatial region defined within them so for a single record when you hover your mouse over you'll actually see the spatial region that's defined. So just hovering over this one on the left you'll actually show you the spatial region that's defined within that that record itself and you'll see that it's actually intersecting with the red rectangle that I've got on the screen. We also have facets on the search the map search itself so if you want to limit by certain subjects classes or who's been contributed by these are the same facets that you find on a normal search and research data Australia so if you just want to find collections which are within that area you can limit your search using the facets for collections and that's a handy way you've obviously got the X next to each of the facets just to clear them or the X up in the search box which will clear the search entirely. So that's the map search just a quick one that the facets themselves can be shown in hidden so if you're on a search and you've got a lot of icons that are showing on the running side and you want to view them all you can just show and hide the facets themselves to view the complete map. Again with google maps we have the option to turn on satellite view so if you're actually going to look what's in the region and not just the map view you can zoom in obviously see the topography of an area or what's actually there. So that's the browse by map the browse by subject just very quickly existing functionality we had an existing research data Australia allows you to search through all the the records that have got ANZF, F-O-R subjects defined with them within them obviously a tree structure that you can break down into the different levels and then by clicking on that you'll get the collections that contain that ANZF-O-R subject so I won't go through that one in detail. The search itself is very very similar to existing RDA instead of having the facets down the left hand side we've moved them to the right hand side we had feedback from numerous users that the display of in the view page itself had all the little like all the little boxes down the right hand side and they're a little bit confused so we've moved it over to the right hand side they work exactly the same way as existing RDA just by clicking on it will actually filter by that facet itself and you can clear it via the X. We have pagination exactly the same as existing RDA and the tabs across the five tabs across the top just to quickly filter by the different class types themselves. You'll notice that in the actual search results themselves we are showing logos for records now so if a record has a logo defined within the description so a description type of logo will actually display that in the results itself which can be handy for institutions and things like that. So that's pretty much it for the search page the advanced search itself is just tucked under the search box itself again no change there existing functionality allows you to do boolean searches and things like that and restrict by temporal ranges by clicking on the little checkbox you get a slider which is as you define records which have temporal data specified. Okay so into a record view page just by clicking on the link in the in the search results now just disregard all the data that's in here it's my test data just to show me that things are displaying in the correct places on the page so you'll see the brief description this was brief brief brief that's just to show me that it's displaying in the right way. You'll see that we're now displaying the alternative and abbreviated names that have been defined in RoofCS so if you've had that previously in a RoofCS feeds and we haven't been displaying it that will show below you'll see the logo is also displayed which is existing functionality thing to note on the description is that we obviously show the first brief description by default and then we have a show all descriptions link here to show all the descriptions. We're now displaying the the type of description above each of the description blocks and basically in previous releases people were confused about if something was a delivery method or a note or a significant statement or all rights or something like that so we've actually added that for this release and that's going to be really useful as well. The next one I'll go through is just the the connections box change basically instead of firing off straight to the next record by clicking on the links in the connection box so these are all the related objects in the in research data Australia to the one I'm viewing by clicking on the link itself now I get a preview of that actual record before I fire off into the view of it so you'll see that I can hover over the preview there's the relationship to that record itself is shown in the top the title and then the actual brief description this one is really really long. There's a link obviously down the bottom in that pop-up to obviously navigate to that full record and there's a closed box so you can just take your mouse off and it will time out and remove itself. The next one I'll show is just identify types so just a small change of this release known identify types if they have a an icon associated with them we actually display them now so you see the drill trove icon the DIY icon handle icon if they're obviously URLs that can be navigated to we just have the external link icon shown which is pretty much a standard across websites these days. The other thing to know is we're now supporting awkward IDs in our vocabulary for identifiers and RIFCS so if you add an identifier of awkward or lowercase it will actually display it in research data Australia with the awkward icon and also a link which will take you off and resolve that record in awkward itself. The last one that I'll show you is sort of a big one for this release sorry typo. These nested collections so these are relationships that are defined basically using the RIFCS relationships of has part and is part of that is to define a hierarchical structure of of objects basically and we will display them in this little format tree in the view page in research data Australia. So in the collection structure you'll see that one is highlighted always in orange one or more will be highlighted if it's the same record it'll be highlighted that's the record that I'm currently on within the tree structure so that's the one that's highlighted orange you'll see the ones below again I can click on these like in the connections box and I get a preview of the record itself you get the title which you can click on to navigate to that record and you also have the full view full record linked down the bottom so I'll just click over that record and you'll see in the collection structure on this page so anywhere with it if you're a collection if you have a collection that's defined within that structure whenever you go to one of those collections you'll get this collection structure display in research data Australia you'll see now that the next item down in the tree has been highlighted orange and that's the view that's the record I'm currently viewing in research data Australia there's a little help icon here that will just give you or the user who ever's viewing your record a little bit more information about what the collection structure is and what it represents and how to navigate it so again that they didn't find using the has partners part of relationships in collections only and they can get quite complicated I'll just show you an example they can get quite complicated so here we have the collection structure where we've got the multiple nested levels basically you can also get cases where a collection you're viewing has two parents and in that those instances will actually show two different branches to each of those parents when you have that two parent scenario you'll actually see the collection that you're on twice and it will be highlighted twice because it's basically occurring in two different branches itself hopefully that made sense there will obviously be some day one help to go with that stuff and we can obviously help you out if you have any questions with that the last thing I'll just touch on I know we've just gone over is basically the NHMRC grant information data information which some people have been had interest in previously we've actually loaded grants awarded up to 2010 into the into the current system so basically people will be able to link to those and view those in research data Australia and Orca the set includes 16,000 grants which started 1994 to 2004 and the grants actually link to the investigators who received a grant after 2009 so I'll just show you an example of this in research data Australia so what are the activities and I'll just filter by let me push to this environment sorry I'm flicking around a bit so I'm just going to filter by the NHMRC group in research data Australia so this is going to show me all the activities from NHMRC if I just click on the fourth one down here this is an activity that's been basically imported or harvested out of NHMRC for people to reference to relate to things like that one of the big things for this release is we have had grant information in research data Australia previously but it was very much a shell record it would have a title and not much else for this release we've been able to pull out some information so it's a media summary of the grant itself and we've also been able to pull out the investigators and researchers that are involved with that grant and actually created them party records and one of the benefits of that is when you go into an activity you can actually see the researchers themselves and you can click on and view that researcher and it will actually give you a listing of all the activities that that researcher is involved in or has been granted basically from the NHMRC so these three that are listed here they're not necessarily always going to be from the NHMRC but these three could be and by the looks of them they probably are and you can see that the way until here has actually been granted these three activities or has had some input and is handed in these activities. The grant types we have all three categories that have been imported so we have the research support the people support and the infrastructure support so that's going to be really handy for people that are trying to link to their activities and find more information about activities and the researchers involved going forward. Obviously we'll obviously do our best and I think that the plan is to keep that information as up to date as possible and we're sort of talking to the NHMRC to get some agreement going there or we can get the data sort of harvested on a regular basis into the Auckland Research Data Australia. There are, I won't go through them now, but there are ways of actually pulling the grant information directly from our system using web services so when you're creating your records if you want to link them from the system directly you can actually call us and find out information about grants and things and link to the records that way but there will be some more information on that in post release. That's pretty much all I have. I know it was a whirlwind and very rushed. I've probably mumbled over a lot so yeah if you have any questions by me type them in the chat box or yeah type them in the chat box and then we can unmute you and you can ask questions and I can go back over things. We will be obviously releasing day one health with the systems as part of our 10 go live and then in again as I showed you in Auckland itself on the services dashboard we'll obviously have this news item with links to where you can go to find more help. We'll have the orientation video to show you through the registry if you're a bit lost and then on each of the pages we actually have a health link itself so in the dashboard we have a health link in the management records so if you need to action things we have the health link top right. So hopefully it's all there and if it's not and we've missed something by all means tell us and we'll update it. So do we have any questions at all? Okay well I thank you all for coming. This is obviously that the screencast itself has actually been recorded so you will obviously once that's uploaded have access to it and you can mute my my voice if you'd like to and just go through the screens itself at your own pace and again that the health information will be available in the next week. All users will obviously get an email in the next week just advising of the downtime of the system that we'll have it's next Wednesday for the release. It's probably going to be a sizable chunk of time this release obviously because it is a complete rewrite of the registry. There will be a lot of sort of migration stuff that happens on the day so it's probably going to be a large block of time on that day so I wouldn't schedule too much in the registry for then but you will receive an email with all the relevant links and information. There's also on the ANDS website I'll just point to it quickly. Under the ANDS services news for the news and defense ANDS services news there will be information there about the release 10 where you can go for more information and what's going to be what's going to be happening on that day. So yeah thank you all for coming.