 I will call us to order at 731 Perception of Guests. Hello. He says without a trace of sarcasm. Agenda revisions, anything to add? I would like to make an revision at 3.2 at 46. I don't think it has to be extensive. Any other agenda revisions? Public comments and correspondence. We're done. Approve the minutes of 521-18. I would make a motion to approve the minutes of 521-18. I'll second that. Any discussion? None of those in favor, please say aye. Aye. Opposed? I'm staying. No, thank you. On to 3.1 Board Goals. So I'll make a motion, but before I make the motion, I would just offer from my perspective some clarification that even though I'm going to make a motion to adopt these three goals as our own, I don't mean it to be exclusive of if we, I don't want lots of goals, but if we had an additional goal that was important to us, we would certainly decide to do that. I'm not saying we need to be limited to these three, but my motion will be to adopt the Supervisory Union Board Goals as each month's Pealier Elementary School District Board Goals. I'll second it. Thank you. Is there any discussion of the Board Goals? I had a question, Marcelle. Our calendar is very similar to this, so that it was goal oriented, right? And it's very similar to these goals anyways. Should I change that language to reflect this? In terms of building a work plan? Well, I think community engagement was already in there. Yeah, the three goals are very similar. They're very similar. It's just the wording is different. Yeah, I support changing the wording. Okay. And I also as part of the discussion support what Steven said, because we're not limited to these, but these are the main goals in concert with the SU board. And then the only other comment I had was that we had, we didn't really talk about it at the full board meeting, but we had a lengthy discussion at the executive committee about that we would be at Liberty at least in goal two for the quality committee. And I wanted your input on being able to change, I'd be interested in what Alicia has to say, and what the board has to say in changing the timeline of the, oops, this is here. So in goal two, well, goal two has a suggested timeline. Yeah. And they gave us the liberty to change it as needed, but I don't want to, you know, neither of us want to do that without, it was left to the quality committee to change it as needed, but we also, I don't want to make, making our recommendation without touching base with you. I would be very comfortable for our board giving the quality, school quality committee the same leeway that the executive committee did. Essentially what the executive committee did is we recognized that they were the content experts and they'd been working with it. And if an adjustment in the timeline made sense to them because of the work they're doing, we would accept that and that these timelines were just intended to be guidelines. What's the pirates of the Caribbean and the pirates code is more like a guidelines and a law. We just want to move them a little bit so they align better with what we're doing. So not wait until January to, okay. So we'll. Any further discussion of the board goals? All of those in favor of adopting the board goals as moved by Steve, please say aye. Aye. Opposed to Epstein? Thank you. Act 46. So I asked to put it on. I mean, the next time there's a meeting to discuss is it'll be a full board. So I don't have a lot that I felt like I needed to say, but it made sense that perhaps we at least have a brief discussion of what we've read and what anyone wants to say so that when we head into the full board it's something at least we've touched on. I act and since I made the motion, I guess I'll start the conversation. I still think we should have the meeting, but I agreed with a lot of what Susan had to say that really this is a recommendation and we're really not going to know anything until November on the report. But as the way I was with Act 46 the whole time, I think what we should think about coming now in June and what we should spend some of our time in June on is coming up with a timeline so that this is when the Board of Education is going to be in the June, considers it and it's reasonable to assume that the Board of Education might, like the AOE did, provide an opportunity for the SU to do another pitch or respond or whatever so that we would need to do things I think in June to say if the Board of Education wants a response who would provide that response what would be the makeup of that group it might be the same group, but structurally we would have in place a scheme and a timeline on who would respond what the response would be, when the response would be, when the Board of Education was required where we might fit it in, those kind of things and then even thinking, okay we're going to hear something one way or another in November so should we make some preparations to meet additionally once that's done because it's budget season, it's reasonable to consume, we might need another meeting to, so for me that's the real purpose I know a lot of people will have opinions and voice, you know, pro and con and all that but for me the June meeting really should be about organizing so that we just have a plan to move forward it doesn't say what we're going to do and until the Board of Education has it I mean they have it but it's now up to them to make a decision they're not going to make a decision that by next month you have to done blah blah blah but one thing I'd like to avoid is any kind of coming out of the June meeting a little group of people writing another response or big paper or anything prematurely we need to just sit back and see because I don't think and this is just a little polyanomy but I don't think they're going to meet and say by July 1, 2019 you have to have all this in place because budgeting and all of that is such a big deal in schools that I believe there will be that's not what they said so they're going to provide us with articles of agreement and we have to be operational by July 1, 2019 so there's no... but the Board of Education hasn't acted on it yet that's what the AOA said now it has to go to the Board of Education but in November if they say you'll be merged by July 1, 2019 that's not changing because it's been written into law so those deadlines... we would have to go into lobbying to change that but not the articles of agreement because that's something they came up later with the Board was in favor of consolidation but there is a lot of devil in the details of those articles I think there's a time and Donna had a meeting where she kind of explained some of the ones that they were recommending I haven't seen them I don't know if you've seen them but the point is they're not asking us to develop them and say these are what you're doing that's sort of like the part that we lost we gave up that chance we can add but I agree with Stephen and with Lindy what she was saying I was in the June meeting as just planning and having the group go and present to the Board of Education I think it would be a mistake to change our message to the Board of Education because of what we receive right now we have to stand behind us united with what we put forward and do the best we can to convince them that that's the best course for our district and then if they come back in November and they say, no, we can still be doing you know, working before Is there an opportunity for going before them before November? There is, yeah, there is the Board of Education is going to be meeting between June and October and it's going to be similar to what we did with the department today But they haven't set aside a meeting for all these groups but I don't know the schedule they haven't invited specifically yet but I know that that's their intent they don't want to look like they're just rubber stamping what it was sent to them so we would have that opportunity and I really think that would be a mistake to change because of what we hear right now now we move away that would be a mistake Well, that would be up for the public to do not the Board to do if the public came forward with some uprising but they wouldn't go to the Board it would be more about lobbying their legislators or something, I don't know No, but I guess somebody could go to the Board But the public outcry might I don't see it happening But the question is what would the public outcry be over Yeah Right So, I mean one of the things that that fettered our discussions was that we had to be within the law so there were very specific constraints around debt and stuff so the State Board has a lot more flexibility in building those articles of agreement than the Act 46 committee had for better or worse And they have quite a few that they said have to do that from this process Yeah, and I And they did call out that community engagement is important whether that's just a way to responsibility for Yeah, I think that was just like You know I won't say what I thought about that comment So we would plan a meeting on Well, I mean that's the direction I'll try to drive I mean, certainly there are going to be people that want to get up and talk and you know, I don't expect Matthew's going to try to prevent that and you know, people make impassioned pleas But anyway, from I don't expect to hear anything I haven't heard So for me, I think the value of that is you know, a plan and a structure because just like how we were going to respond to the AOE rather than each board doing their own individual work I mean, I think what we could potentially agree on is a similar group to carry the same message to the Board of Education that here's what our here's what our request is it hasn't changed the agency of education didn't support it but that's still how we feel And then in November if if it's supported then it's just dead we don't have to do anything if it's not supported then we should have some thoughts and some structure on if it's not supported then on this day in November this day in December we'll have a full board meeting to discuss and respond or begin to talk about what's going to happen because potentially it could be a very ugly year Yeah, I was I was not completely surprised I was heartbroken just because I see how we are moving in all these directions that we all are being so productive and we have all this that this again would be another destruction of the work that we're doing and you know, it's just like you're a very positive person I mean, I look at the policy committee stuff and I look at the goal stuff one board doesn't think they can support these goals three goals for their own and some districts want to go their own way on policies and anyway, that's all I just that's what I'll push for is a timeline and a plan I agree Okay, reports to the board Any questions about that was huge it was awesome, just like your first it was a lot of work I was just really excited to see the amount of meetings that you have had with teachers and I was just like when? After April break until graduation there is really not a minute in the day that's not scheduled and over scheduled and double scheduled but if you tell me you're busy So, it's not a question but I don't know if it's a question, one of the I'm trying to find my notes out on the computer my computer just died you say you have enough data ready for kids coming in the summer of that reteach part for this summer from is it taking account the loss that we have in the summer or is that just from the data we have right now where to start Okay so all of our SBAC results are in they're embargoed until June 15 but they're in so we can look at them and we did a comparison between our start of 360 across the year results in SBAC the hope was that it would be correlated in the days which is great so it means next year it will be a good predictor because this is the first year we use start of 360 reading and in that so it will be a nice predictor in the fall and in the winter for those students and how they can perform and how to provide interventions so what we've done most recently is just look at all of the data identify those students who have kind of been on the fence in the yellow we call it those who aren't significantly below but those who are not meeting the standard and came up with a plan for everyone of those students how will you address their needs and what will that look like in the winter in the fall where the month of September is typically a month where we do beginning of year assessments and don't have to teach intervention blocks those students will have interventions starting with K-1 and we've done that for the last couple of years but I feel like our data is getting better each year so that we can really identify the kids those are the kids you tend to see have a summer slump so getting them so that's what I was wondering we use the results based on spring when we give the assessments in the fall a lot of them have regressed some but we still know that in the spring they need those interventions we have some students so if a student is on a plan they can participate in summer services so it doesn't need to just be a child on an IEP which is great we have kids who are on like EST plans who need interventions who will participate in summer which people will help with the summer slide last question there was one bullet about homework you have buy-in so it's fascinating today is a communication taking module which was around getting on the same page with our communication and family and when I showed the school wide results I gave each teacher their own results so the survey asked parents to identify their child's class or teacher and the teacher got just those results but I showed school wide data is very similar to homework so we are not in alignment and the goal is that we will be in alignment next year so whether that's safe or homework I can say I shared the agreement that we came up with basically children kindergarten through second get no homework or their homework is to go home and play games with your family that level grade three through sixth it's all over the place depending on the teacher and it has been and we do have agreement to be more in alignment because this doesn't really your agreement or whatever it is that's more of a philosophy which it took a lot of time to get us to be on the same page that's what I was wondering but the specific agreements around say there's the 10 minute rule no more than 10 minutes per grade so if you're in fourth grade you should never have more than 40 minutes so it's that type of an agreement another agreement so we had some classrooms who had large projects who have had children have seen these projects we talked a lot about those what's the purpose of those who really is doing that which is independent should not be the entire family spending 40 hours because not every family can do that and what happens is you see in the product a huge discrepancy and that's not fair once you go to the Home Depot and buy all the materials to build their medieval castle some spend hundreds of dollars and some can't spend 10 dollars so it's really it was a lengthy conversation that went across a number of sessions specifically in grades 4 through 6 and then there's other things that we talked about confining on middle ground because we have teachers who really believe strongly in those in compromising and maybe there's one take home kind of assignment or something I think you're saying that questioning why what is the purpose because if there's not an educational purpose that comes out of the diorama for the house or the whatever then just because we've done it for 25 years educationally may not be parents are expecting when my kid gets to this grade we're going to do this so I think asking those why questions is really important of the staff but the other thing is we have parents who that is they were used to a traditional experience they were used to that kind of homework and they believed that their children should have it so there's definitely parents who are doing what should be happening so it's working with that too yeah they're definitely they're fun if you have the time and all of that to do that I can see it being a real challenge for a child to navigate that if they don't have the same support and then it ends up calling them out right that's really hard it makes it so that we provide opportunities for those things to happen at school and have the materials because if I do toothpicks and marshmallows and you have bricks and mortar like the bridge project that they used to do and they're building it at school everything is provided even the tribal boards which sound silly but it makes a difference not all families can do that so those are the kind of details that we worked out that as unit teams we had to come to an agreement that if you were asking a child to do something you need to provide the materials for them to do it I mean we talk about community engagement but that's the kind of thing where there may be opportunity for that there are community members who would be happy to come in and help that could be tapped right have no ties to the school other than living in the community or working in the community and spending time with some of our students but it still does ask the question of why that's a really important question to just keep asking so we're hoping to see if we can and what I told the teachers both around the homework and communication because they're both touchy subjects is that I feel like as a staff our culture is strong enough we can have these difficult conversations and I couldn't have said that a few years ago and they were difficult conversations they were not and nobody was very unhappy about having them and nobody was already thrilled about them and especially the one today I showed them a high graph of the results and about 50% of parents are getting communicated with weekly and about another 50% are getting communicated with maybe less than monthly so that was eye-opening for staff who maybe the ones communicating weekly and don't know or the ones who communicate once a month and have no idea others are sending things out so regularly that's great thank you fiscal report so there's just a cover page that basically pretty much the closed down it's under action you'll see a couple of things the board order there's a board order going around there isn't one because you just did one oh that's right we just had a meeting we just had a couple of things right so we're making a change so we are we have hit the target of the 4% with the closed down just finding some savings where we didn't spend fully in liquid chips and some utilities tuition we closed down that Steven you had asked a question about whether all those checks right in the same exact amount that's shown on here our final payment and then there's a question around the technology so last year for this year we had set aside a razor 26,000 and what has been is 11,000 that bottom line it's in the full board packet yeah it was like 25 it's like I saw it I don't know if there are any questions about the closed down I was a little confused when Lori explained it and that was just me so when we see and this is just the numbers this way that she may sound like we are moving a bunch of money for a lot for big capital stuff in ours but she added our school yeah she said some of the schools it looked like we had a big deficit but it had to do with us setting money aside we set money aside still for the early retirement that we did there's still money set aside for that I think that's what Lori was talking about you look at that money that would she said it in the way of capital improvement capital that we're going to have coming down that's probably the way it was for most of the schools yeah we'll set some capital money aside pretty soon probably at this point there is it's the future retirement years two and three the technology thank you and then I have a whole bunch of things for you to sign but that is coming next yep having a brain we're all done we don't need action on these reports right no I think by sign he just signs can I ask a question before we move into action stuff there so Flora you actually believe that I listen to you and hear what you say I don't want this to be a burden but one of the things we're going to start looking across the SU is on helping board members understand trauma is that a good way to describe it so I'm wondering in a reasonable request if it would make sense for our so for our staff to make some recommendations to the school board on what they think it would be important for us to become informed about around trauma not and so a very casual not hours of work you know it could just be hey here's an email board's interested on what they should know I don't think I don't care but seem like a good chance we hardly ever ask the staff to you know what do you think we need to know I know Flora is particularly passionate about this but it's true it's a topic that we're beginning to get interested on you know what should we know and I think the staff might be able to provide some real good recommendations on you know spend some time on this this is what we see you know I experience this and found it very useful or whatever help us inform our way forward just a question for you I know the first thing they're going to say is the the movie and learning about the ACES scores and what that means I know that there's other things that I missed or them and share with you but that so you talked round and round about this last month was there there was no about seeing the movie there's a commitment to address it it I don't think it's going to get addressed in the retreat the problem is the reason I bring it up it might be something that we want to be proactive on at a local board level or we could just say hey East Montpeliers decided we want to move on this topic this is what we're doing this is what we're doing it any other board or community members are welcome so I would suggest we have the film Washington Central I would suggest you just set up the time and watch it without a facility I would watch it I think you can watch it multiple times and get more and different things out of it it's a lot to take in but it's really useful and even if you've watched it on your own just so you have that background of what people are even talking about that would be my recommendation there's also a YouTube video from Dr. Harris she's seen it and she has a YouTube that is like 20 minutes or 25 minutes that is really you will find trailers on it and you'll find and I think it's a place so that is as a entire staff of WCSU and I think it's a good I just don't want to jump to a solution without I know you're confident and I'm sure that's what we'll hear but it's not often that I think of the staff it's a funny thing to say but from an advice perspective and I just think it's a way to respect them for their knowledge or at least their realization of where the problems are even if they have no clue on what to do and then hear from them to help us decide how we're going to go forward I'm happy to ask them for specifics and the only other thing I would say to you that I know that they would agree with is your support financially so we were in a situation in the fall where we had numerous students of trauma background severe trauma background you saw the data behavior at the beginning and they came needing a lot of support and you provided that right we had to add staff to support those children and I think just your awareness of and knowing when I come to you it's because staff have come to me enough and I have seen that there is this need and just having that kind of understanding that those of you who are in the building see the need but those of you who aren't can appreciate that we don't go to that last resort until it's the last resort and that's something that is we need your support in that but I will ask them for other specifics but my just off the top of my head I think that resilience is a great starting place however you can do it is WCSU doing the Alice so the principles will be the reason I brought that up thinking of the boards is in our district where I work they had all the board members trained in the Alice which is the lockdown and I thought I thought that was kind of odd personally but the teachers are all getting trained before school starts and it's the buzz I mean it's the big thing and what you're supposed to do for threats but I thought it was interesting that they had the board and I'm wondering if it's so that the board understands if there's financial ramifications why you know if they've been trained they may understand everyone in our district jokes because the minute it's brought up I bring up the bucket of rocks but if we have to buy a bucket of rocks for every classroom if you've been through the training you would understand that and I thought well maybe that's why they had the board members trained but the first time we could get all the teachers trained are those in service days before school starts when we have that capacity so I don't see so we're not anywhere near where Barry is with that but it's definitely been something we've been talking about that was looking into the training we're training embedded trainers and did you guys do the trauma first a couple of years with NFI that's great thank you so I think that was a good encapsulation of board goals including but not exclusive okay action agenda approved the blanket authorization for check orders for FY18-19 that's page 4 on our board packets looks like we have something to sign as well you need to all sign everywhere you need to sign in addition but you'll see do we need to do another motion or just sign I think we just have to sign because we already did a motion full board right full board now we just sign them no we didn't you didn't do all of them we didn't approve a blanket authorization oh we did just we approve for the superintendent to sign documents but we're proving them through our signatures here but we should do a motion anyway page 4 it wouldn't hurt to do a motion better safe than sorry because we signed the board orders but we still approve maybe could approve all of these yeah I'll make a slate yeah and then I can I just say 5.4 is different that is the setting so I would make a slate for the three awards yeah award blanket authorization for check orders award revenue anticipation note and award investment jeez I don't think we can do them as a blanket this is different there's separate actions yeah and there's you know I would make a motion that we approve blanket authorization for check orders for FY1819 I'll second it any discussion all those in favor please say aye aye that's the one we have to sign award the revenue anticipation note on page 5 second I'll make a motion oh yeah there are aren't there yeah or no any discussion of the revenue anticipation note all of those in favor please say aye aye award the investment bid so that's the second half of that page wait a minute what did we just approve the revenue anticipation note this is the first one we have to award it to somebody to community bank community bank yeah it's right here so it would be a motion to approve the revenue anticipation note bid to community bank NA NA yeah it's gotten so confusing not authorized cause the other one is community national bank there's two in berry and it's really confusing okay so we've gotten through the revenue anticipation note and we are now on to the award the investment bid and I made the motion so I now say the investment bid to community bank NA Darcy seconded that one any discussion of that one all of those in favor please say aye aye and finally approve reserving 11,951 dollars for technology confused one of mine clerk one is mine it's different so there's that's the board authorization there's the community national bank tax revenue anticipation note yep is this just another continued on the assignment then so that's where lindy has to sign this and then this is same revenue this is where I'm confused this is look like this it's an extension of the same thing but it's not the same language okay so so I don't see it then where's the award the investment bid it might be one page because both bids are being given to the same bank community bank it always says a header of tax revenue anticipation borrowing so that's the tax anticipation that's what they all say this is all borrowing well the anticipation has borrowing on it is one of them the art yeah this is all the same thing it's all the same thing maybe they just need a whole bunch of copies no it's the same in the same document yeah okay well that's easy yeah I just didn't see one for that investment while you're doing that I'll approve it I'll move it we'll move the $11,000 technology then but it's something that we have to sign I wonder if we just have to do it see this one says has to be signed this one doesn't right here it says needs to be signed this one we just have to pass first okay cool what is this one I'm just going to go with I'm just going to pass it okay so we do also have a motion on the floor reserved for sorry reserving $11,951 for technology I'll second it and I'm sorry who made that motion did you know I did she was trying to sort through our documents and get us organized and then I just confused you it's easy to do okay reserving $11,951 is that a transfer out of somewhere to somewhere or is that from fund balance okay can fund balance versus so there's it's a different line the way I think about it and it's probably it's a very lenient way of thinking about it but fund balance is basically the savings okay capital is untouchable and it's only for capital and has to be approved by the board although we don't touch fund balance either without coming to but that's the line you always see on the bottom of the cover page and then technology fund balance is its own line we didn't use to have a line for technology we would spend now we're trying to foresee ahead and have a balance set aside for technology because we know that technology tends to be fairly cyclical so it's good to set some money aside so that when the big bill comes in four years we don't have to find all the money for the big bill so last year we set aside 26 696 and this year and I don't have I can find it we budgeted some set aside as well that was it instead of the bottom so next year you're going to see all year thank you but there's a substantial no that's okay it doesn't mean 11,900 it's just perfect okay I have a motion one more question so why wouldn't we just round that up to 12,000 versus just a little more where did the bill come from was it a percentage it's like a capital plan but it's a tech plan it's on need um it just seems like an odd number 11,951 it's probably a percentage of something that's what I was thinking an anticipated assessment or it may have been the exact number that it took to get down to a 4% fund balance that is true that could be I mean I don't have a problem with that that has been the goal of because we do that we get these oddly specific numbers and we were below 4% most of the year because of our increase in staffing needs 4% because ideally it's the cross section of those two needs but in discussion on transferring funds we're not going to transfer any funds to capital it happens analogous this is the projected because we're in a good place capital I want to keep making a guess just know that I use money from the local budget wood chip money to purchase our furniture we have a lot of chairs we purchase we have not purchased any chairs since way before construction so similar to past years when there is a lot of money left in any line wood chips this year rather than coming to for capital it's used at an operating budget so that we don't need to touch rather than burning them you built with them this year that's all and if we get real tight you can burn the old chairs so the special education we're good to smash them up and burn those for one winner for running out of money and you who? shut me up so I have a motion and a second to approve reserving $11,951 for technology is there any further discussion all of these in favor please signify your approval by saying hi hi opposed abstain thank you we don't have a board order future agenda items we have talked about Act 46 an input from the staff I'm from I wasn't paying to your very close attention I know there's going to be another meeting how is that going to be scheduled? he's doing a doodle poll and he gave some dates like between June 19th and I think it's probably going to be June 18 when the executive committee is because the executive committee is already happening so it would be nice to not there's an executive meeting on the 18th that's not the graduation oh 8th grade graduation June 19th and 28th were dates between then 6th grade graduation I would hope that other than a few administrators for this full board meeting you wouldn't have to be there because it's just Act 46 it's good to hear though welcome to the comments so don't have it on the 19th take my place I can't come on the 19th because it's 6th grade are there other end of the year retirements and things that are going on not evening between the 19th I just meant in general I mean you have people leaving there's no celebration on the 20th Patty yes for every time I mean there's no game yes you have one tomorrow it's been so cute to hear tomorrow's the staff not the community next week is the community our principal's been there for 45 years Patty's husband there's a lot going on there together how many kids they have affected under life they're so cute 8.0 board communication I don't think we have anything which brings us to our favorite item which is the tournament I just wanted to do what Matt did and just thank you she had a birthday this week too so just thank you for all you do we appreciate it and we know that you operate 198% without food sometimes so thank you we all appreciate it and it's my pleasure we know it's a good hands the school absolutely until she lets the phones go down the phones yeah I'm sure she's got the phones down so the phone guy came in we don't need to record this so what's a journey a journey we're adjourned we're adjourned