 Let's say the magic words good afternoon everyone. My name is Angela Mills. I work for the town of Amherst this meeting is being recorded and will be uploaded to the town of Amherst YouTube channel very shortly by our wonderful IT staff at this time. I would like to recognize the chair, professor Austin, Sarah. Thank you, Angie. Thank you, everybody. Thanks for. Thanks for coming to today's meeting of the Jones library building committee. It's my understanding that the state of Massachusetts is allowing meetings of town boards and committees to continue being done virtually through the year or into the year 2025. So I assume, unless I hear differently that we will continue to meet virtually. Rather than try to get ourselves in person and grateful to the state for extending that permission. Okay, I'm going to call us to order and ask you to Good and ask you to signify your presence vocally Alex. Here, Sharon here. George here, Sean here, Christine here and Austin is here. So we have a quorum. And we are joined by Will Fernandez from Collier's. Thank you, Will, for coming. Okay. The first item of business is the approval of the minutes of March 2 Is there a motion to approve the minutes so moved. Thank you. Is there a second second that's fabulous. Okay, any corrections to the minutes. Okay, I'm going to ask you to signify your approval of the minutes vocally Alex. Yes, Sean. Yes, George. Yes, Sharon. Yes. Paul Backelman. Yes, Christine. Yes. Anika Lopes has joined us. Anika, we're voting on the minutes. Yes. Thank you. Good afternoon. It's nice to see you. Thanks for coming. Okay. The next item is item three, which is the report of our town manager town manager. I have nothing to report. That's new. Uh huh. Okay. Thank you. Next item four is the finance update. Sure. So we have a few couple of things to discuss. So the first is we do have a couple invoices for FAA that I was going to bring up for January and February. All right, so I'm going to share my screen. Sharon, can you allow me to share my screen. All right, so It's first one. This first one is for $2,250. And Craig, correct me if I'm wrong on any of this, but so this, there's sort of dual invoices going on from FAA because we amended their contract to cover some additional services related to the some of the rework that was done in the schematic design earlier in the year. That's right. That's right. Okay. And we'll prove these as a batch, but so this first one is for January and it's specifically related to that rework that was done, which is why it's such a small amount. Then we have this one, not this one yet. We have this other one here, which is the regular invoice for January for the amount of $136,250. You can see the build for all of schematic design we're into design development now for the next few months. So they're billing sort of a flat 25% each month of design development. So $136,250 for January. And then February, they just sent the last day or so and it's again the same amount of $136,250 if the next installment the next month of design development. So I would look for approval of these three invoices for FAA for the months of January and February. Okay, we're going to take them as a batch. I approve. I move for approval. Okay. Second. Second. Okay. Any discussion of the invoices? Okay. On the question of approving Alex. Yes. Sean. Yes. Sharon. Yes. George. Yes. Thank you, Paul. Yes. And Christine. Yes. Okay. And Austin vote. Yes. So the invoices we are approved. Sean, do you have anything else for us? Yeah, so I guess this is an update and yeah, this is more of an update. So at the last meeting, I think I explained that we were working with colliers to come up with an amendment to their contract to cover the additional time between when the project was originally supposed to be sort of bid out and the updated date and there was some months that weren't covered there. So we had some back and forth and we've arrived at what we think is a fair amendment to that contract, which basically is to extend our current contract at the same rate per month for the additional months. So it's basically an additional eight months. And at the same time, the kind of good news is that the construction cost has gotten less. So there's some relief to that additional cost. The overall contract instead of going up by roughly $80,000, which is the additional months. It's only going up by about 25,000 because there's some savings on the construction side from a more condensed construction period. So I think at the next meeting where we're behind a few months on invoices with colliers, we owe them for the months of December, January and February. And the reason we have it, we've been kind of holding office because we were doing this contract amendment. So at the next meeting, we will bring all those invoices and this amendment forward for approval. And then we'll be back up to date and on track with colliers. Sean, did you say eight months or four months? So the number of months that we needed, again, correct me if I'm wrong, was about eight months from the original date that we were going to go out for, I think it was a, well, I'll let Craig speak to it. He'll get more. Thanks, Craig. Yes. So there's eight more months in the design and bidding phase. But then the construction phase shortened somewhat. And so in the end, it's a net increase of four months. Four months. Yeah, that's what I understand. Okay. Thanks. Thanks so much. Welcome. Okay, any, anything else, Sean? Nope, that's it. There's a couple of little contracts that we're going to get resolved. And the contract for the additional renderings that'll be going in front of Paul shortly to get that moving forward. And we're going to get proposals to do some additional survey and work related to the adjacent areas of the property. So that's another one that'll be coming through shortly. Great. Any questions for Sean. Before we move on, I just want to take up a second to thank Sean for the work that he does day in and day out for the town, but in particular, the work that he's done on this project, the project. I'm going to come up with the right words. The project has not proceeded in exactly a linear fashion. And that has complicated the work of contracting and the work of the billing. And as always, and all that I know that he does, Sean has been on top of everything and really very incredibly responsive. So thank you Sean for all the work that you've, all the work that you've done. Thank you, awesome. You're welcome. Okay. You're from Collier's there. They're an awful lot of you from Collier's. Oh my God, it's not that we don't like you but awful lot. Okay, Craig. So, thank you Austin. So, yes, I've got some colleagues with me. I'll let them introduce themselves maybe starting with Tim. Thanks, Craig. Yeah, we're joining tonight because there's some changes that we want to make you aware of and introduce ourselves. My name is Tim Alex. I'm an associate director with Collier's I've been with Collier's for over 20 years. I've worked on a number of different variety of projects. Senior centers DPWs but primarily in the K12 or higher education markets. The reason for me joining originally was to assist with Craig and will with some of the activities that the different, you know, stages of a project go through. So a little bit more bandwidth from Collier's to help out on some of those busy times from a, you know, a more senior level oversight. But we did want to let you know of some additional changes. I kind of am getting up to speed for the past couple weeks, tended a couple meetings but just started getting going. But unfortunately, Craig is going to be moving on he's taken another opportunity. So he'll be leaving Collier's. And so that's not just one change of adding me to the team. Now we need to fill the shoes that Craig is leaving behind and so Dan Daisy is on with this as well. So Dan has been with Collier's for again many years, working under Ken Gaillet for a number of different projects that have successfully completed and so there's a good working relationship can will still be involved from a director level. But he has taken on additional responsibilities with the company. And so we're just not trying to make sure that we have a continuity and consistent level of service. So, Dan, if you wouldn't mind spending a couple of minutes talking about your experience. Sure. Thanks, Tim. As Tim said, I've been with Collier's for nine and a half years so far, mainly in the K 12 arena, but also public buildings, library, public safety building, bus depots, things like that. And I've also known Ken Gaillet for over 25 years. So we have a great relationship. So as I come into this project. You know, I do have a lot of construction background, you know, construction phase. So I think that's where we could potentially see some savings that, you know, I can do both PM work and onsite full time construction work. So hopefully this is the beginning of a, you know, a path moving forward for this project. Thanks, Dan. So obviously we never like to see somebody switch out midway through the project, but obviously, you know, we wish Craig all the best with what he's going to be moving on to but and looking at who we have available and workloads Dan is winding down on some projects, and we'll be able to get up to speed pretty quickly and, and as he said he is he covers project management pre construction services, all the way through construction. So, by having a, you know, a seasoned professional like Dan joining the team, I think we'll be able to, along with Will's help and me stepping in I think we'll be able to have a consistent presence and support for you in this project. So, thank you. I just want to get something clear for myself. So is Dan now fulfilling the role that Craig fulfilled. Yes, essentially, that's where Dan will be stepping in but he is in the midst of closing out some other items. Obviously this wasn't a plan transition. I'll be a little bit more involved than maybe I was originally planning to be involved in the beginning and then maybe as we get to a convenient spot whether it's at bidding or as we enter into construction will do more of a more of Dan and less of me. So in the future at least in the near term we should expect to see both you and Dan at our at our meetings. I think one of us along with with Will. As Sean knows, you know, we've been talking about our contract and how best to service that and there are, you know, we're working with trying to work as best we can within the limitations of our contract and they'll provide you with level service. And is FAA, has FAA been a prize of this change. Yes, they have. It's very clear that that Dan will now be doing what you were doing. Greg. Yes. Well, I'll say this, I will make sure to reinforce that message. Yeah, we have a Friday, kind of a touch base call with FAA, which I joined for the first time just this past Friday. And before announcing to the design team or yourselves, we wanted to make sure that Dan had the time and that the projects were lining up. We didn't want to introduce somebody and then realize that, hey, that's not really feasible. It's not working out. So we kind of held off on introducing Dan until we could make sure it was going to work. So the answer to my question is FAA knows about this switch. And again, I'm sorry, I didn't follow as FAA met with with Dan in the Friday that has not happened yet. That'll be tomorrow. Okay, Paul Barkleman. Thank you. So it looks like Craig is literally moving on right now. So I have a lot of concerns about the transitions we've gone through with call yours. I mean, we started with Ken, we've got Craig, we're now going to Tim and then Dan and I wonder and I don't like all these transitions that are happening. And I wonder if we can just go straight to Dan instead of this intermediary point because I think I don't want to have another two handoffs coming forward to us and I think I have concerns about that. I agree with that. We're going to try and get Dan up to speed as quickly as we can. I just didn't want to over promise and under deliver. I think that we're going to get Dan up to speed as quickly as we can. My intent has always been or at least for the past, as soon as I was transitioned in my, my role is to provide support we always work as a team. And you always try and have some redundancy and overlap. And so that's what I will continue to do, but we'll try and get Dan in as quickly as we can and it's not that he's not going to be involved until bidding or, or something along those lines. But again, this is a relatively new development we're just trying to make sure that you guys are represented and that we're not over promising and, like I said, and not being able to meet those commitments. What is the role of Ken because he was sort of the backup that felt like to Craig previously. So Ken is a, his, his role is really to make sure from a corporate that level that your needs are being met, and he can gather resources to make sure that if there is issues that that he'd be able to identify those and bring on what's needed. So it's more of a, you know, a 30,000 foot view versus a 10,000 foot view. Kind of touching base kind of keeping an eye on the project budget on a, on a consistent basis but not involved in the day to day. That was really Craig's role and wills role to fill those functions. All the other questions. Good. Okay, so other questions for Tim about this transition at Collier's. I mean I will say that we have greatly appreciated the work that Craig has done we've greatly appreciated his responsiveness, his sense of the, the intricacies and nuances of the project. We will look forward to the same level of responsiveness and attentiveness to the intricacies and nuances of the project from Dan as he, as he acclimates himself to the project. I think it would be really helpful. If we were a little bit of prize of what happens at this meeting tomorrow with FAA, we want to make sure that not only are we working seamlessly with the building committee, but that we're going to be work continue to work seamlessly with FAA. So it would be great if somebody from the Collier's team could let myself, the library director, the town manager and the finance director know about the so to speak meeting with FAA and how that goes and if any questions are raised from FAA. Craig, I guess that's a question I have is. Have you been. I assume this meeting that this touch base with FAA is talk about issues kind of a working meeting. I think there are questions or issues that come up. It's kind of where we define who's, who's court it's in and, and then pass along those questions or provide that information. So I think that's probably been happening behind the scenes that you haven't been maybe necessarily aware of that will continue. I don't want to formalize this in any way. I'm certain, sure we can come up with some sort of a way to do that for you. But yeah, I just want to make sure that we're all, we're all together. I'm not worried about the formalities. We will probably want to just reach out to FAA to make sure that they are also on board and understand the nature of the change. I'm not simply saying if after this meeting that you have with FAA tomorrow, which you're going to discuss the personnel change and how that's going to work. If somebody could just send an email doesn't have to be it's not a formal thing we met with FAA here if any questions that FAA had, and we'll ourselves try to make sure that FAA is fully comfortable with this and understands it. Thanks. So I just would echo what Paul said, feel the same way. But also, I appreciate that you're having this meeting with FAA, but I wonder if there are other items that are sort of potentially outside the scope of FAA and what comes to mind immediately is the potential rebates with ever source if we're in net zero and there are multiple things that we have sort of going on some which involve the architects and some that don't. And so I'm not sure if there's a planned meeting with the library director or I don't know what the plan is, but I just want to make sure that all the balls that we have in the air in various places are handed off smoothly so that there's nothing gets dropped. Sharon. One of my questions. Actually, I sent a note to Dave Zomac today but it has to do with we just met last week with the planning board basically the whole department to get all of our ducks in a row so that we know which boards to meet and when. And Craig and Will were there and I want to make sure that all of those. Those important meeting dates will also get transferred over to Dan and Tim. Yeah, I'm aware of the number of meetings and some of the discussions about whether there was another opportunity to whether combine meetings or to how to handle this so obviously Will is still here he's he's going to be that consistency for a little bit. Anything you guys can do to convince Craig to stay would be appreciated that would relieve some of these issues but sort of that will work with Will and in yourselves to make sure that we're up to date, and that that we don't let anything fall through the cracks. Okay, any other questions about the colliers transition. Okay. Thank you to Dan for taking on this responsibility Tim thank you for the support that you're going to provide in the explanation. I don't know now who is now going to handle the rest of the colliers project update is that Craig. Will is going to walk us through our regular topics and, and one of a new topic the interim locations, something that we've been working on with Sharon and George for a number of months now. Okay, so the next item is the colliers update will. Yep. I will. Can chain or whoever's hosting give me a screen share commission. Is that possible. Great is that big enough for everyone. All right, so we'll start with schedule quickly moving through. We received on March 10, the 50% DD progress set. That was sent to the LBC and the ml BC. We've already received comments back from Andrea at the ml BC and today is currently reviewing and responding to those comments. There may or may not need to be a meeting to discuss. Any questions FAA has, but those are under review. The move to her. I just say hold on a second well so you said something I wasn't clear about. You said that the 50% design development has been shared with the ml, the mass board of library commissioners that I got. Yes. And they, they're there, they have comments on or they have reactions to it. They sent comments to FAA and final Alexander is reviewing those comments. Nothing too significant. And if they're already outstanding questions. Andrea has offered to meet with us. I don't know if there's a date or there might not even be a need to and what was there any role for the. This building this committee to be looking at whatever was sent to the MBOC. I don't believe so. Craig, do you have any comment on that? I do. Yes. The LBC does not necessarily have to review that 50% DD set that was sent mostly for your information and curious. I don't think it's a good group, but an opportunity to review the full design development set at that point that would be a good time for everyone on the owner side to dig in, take a look, ask questions, point out things that don't seem to be makes sense. But right now that is not necessary. Okay, even though on the, that's fine on the schedule if you go back. Will to the schedule. Yes. Okay. The report is 50% meeting 10. So is the report just to let us know that the 50% documents have been shared with MBOC. Correct. And we hit our milestone and we're still on progress to submit the full design development package. At the end of April, beginning of May. Okay, before you go on, is everybody clear about this. Everybody comfortable that we just heard. All right, thank you. Also, design document related Berkshire and find gold Alexander have received and absorbed all of the comments for the landscape design and we'll hear a progress report at next month's LBC meeting. Okay. Quickly looking at our zoomed out schedule so here you can see we are halfway through design development. Yep, no changes from last month, which is good news. We're moving along hitting our dates. And now I will share. Any questions on schedule before I move on. Okay, looks good. All right, now we have a quick PowerPoint presentation and update on our intern library locations. So sharing this document should look familiar to you. This is the latest snapshot of all of the different intern location options. We've identified. And the plan today was just to quickly run through some pictures. Some are better than others for occasion. And just at the end talk through some concerns and comments that collars has moving forward and any feedback from the committee at that time so So, will I just want to ask Sharon at this point Sharon do you want to just set a kind of overview of what has been going on with the interim locations and what we're about to see. Sure. So I have to admit I have not been focusing on this chart that you're looking at right now. I have been focusing on the next chart which actually breaks down the different locations and the square structures. I've been talking with the staff and I've been talking with George and collars, just about. You know we started with hey everybody in Amherst who owns property and buildings, we need space. And so we were able to find one, six, seven spaces that are available to us and so. Collars Craig has been working on filling this chart in that you're looking at that includes, you know, the budget information. It's, we're still at a very high level point where we have figured out a way of making the puzzle pieces fit, but not the entirety of the puzzle pieces so there's definitely still a deficit and square footage. I knew that going into this. I think at this point what we're going to be looking for is to make sure that we're on budget. Okay. Thank you will take away Sharon into the slide I currently have up. So, at the very bottom, you can see, we have our budget for the temporary space any fit out rent is $500,000 the actual moving to and from the various locations is $150,000. I won't go through each space specifically on here. This will be distributed and feel free to take a closer look at this chart. But I just want to highlight you can see we have in the middle the estimated cost to fit out. These are working numbers and very rough estimates at this point. So, you will see these being fine tuned changed, as we know more about each space, and can get some real numbers at some point. That's so I just wanted to make sure that was clear to everybody. Why are some of them in gray some of them yellow some of them. I mean what is the color signify anything. That's to the signifier. A different actual location so the North Square there's a four or five different actual spaces within the entire North Square Mill District and you'll see a minute I have a picture of where each of those are so we can just quickly go over each space. Yeah, we'll, we'll, you got to go back to the prior thing I just want to make sure there's a number at the bottom that says $552,350. Yes, what is that number please. That is the current estimated cost to fit out rent design. So, these spaces we've identified. So, is it, is it fair to say that right now, we're a little over what we have budgeted. Correct. Okay. Okay. Any other questions before I move on. Any other questions about this. Maybe get can I give you one more. I'm sorry, Alex, can I give you one more. Yeah, I love the description of these spaces so I was the one who color coded the spaces to make it easier for the staff and myself to really visualize our goal from a functioning library point of view for these 1818 months. Certainly for example, and you want to go to the library, I would love it if you didn't have to drive to five different locations to get it done, you know, you could be someone like me that needs her john Gresham book and then you could, you know, I have a child that's 13 years old and you could have a book and then you'd have a kiddo that wants a book, you know, picture book and and on and on and on. So, we were focusing on adult teams, youth services and reference services in the middle district. The benefit would be that most people would just be able to drive there, lots of lots of parking park and then go to the various buildings. There is no space, one space that's large enough for all of our needs, there just isn't. And so, so these three lines that are labeled in gray, that's, you know, the majority of our public service desks. The Boys and Girls Club, you'll see that we're proposing it's offsite more in the center of town, we're proposing that to be for ESL. And the North Amherst library has this beautiful new meeting room that will be opening up this summer, we're proposing using that space for programming one of the programming spaces, and then the months and the months it has this beautiful large hall. Unfortunately, it's a polling place. So, at least two times a year, everything that's in that hall has to be moved out. So I can't put something in there that is permanent like stacks for example, because that can't can't be moved out. So, so it's the things that we have slated to go in the months and I want to say it's like facilities and things like that, they're easily movable. So I guess that was the overarching, I wanted to give you more of a sales page. Thank you. And just, Paul, before you get into the overage on the cost that's shown at the bottom. Sharon, are you beginning to think about ways to reduce that cost. So the first time I've seen that like I said I haven't been paying attention to that. I do want to say that the folks in the middle district, they have been working with us so beautifully and colliers can talk more about that they're really donating quite a bit in order to it's mutually beneficial. Okay, Paul. And Alex. Okay, so this is a one proposal to address the needs with with six different seven different locations right it's not these are not options these are all one this is one proposal for meeting the needs. Can you remind us what the minimum requirement is of the MVLC Tim, when we're under construction what we have to provide. We have to provide all library services. So whatever we can't. So the collection is going to be the big thing. And so we can store it, you know so it won't be in a browsable place. So when you see on one of the slides that will is going to present you'll you'll see some of the notes that I've included. There's a difference between the collection that we will store, which is where we would have to be asked to go and get it. And then we would deliver it to the to the patron versus the actual browsable collection. You'll notice in this chart. There's one. There's one space that's got 4400 square feet and so that's what we were planning to keep the adult collection, you know, for a for a Browseable collection for for staff. So basically what I'm saying is is, we'll go with, we will get done whatever we have to get done and there will be a lot of books that will be stored. And two other questions one is does it have to be within the bounds of the town of Amherst. Yeah. And Another question I forget what it was. So I'm going to ask Paul second question. But it's not, it's not a question. It's just an observation. I want everybody to understand that the Jones Library Board of Trustees is not seeing this. So it hasn't been reviewed to the committees at the Jones library the trustees haven't signed off on the plan. And ultimately, of course, the trustees of the library have to sign off on this plan. So the kind of questions that we're going to raise now may be re raised in a different form when the trustees and the building and facilities committee of the trustees have a chance to look at this plan. Paul, did you remember your question. I did. Do we get any credit for having two branches or does that can we sort of say hey that services now being provided at the South Amherst branch or the North Amherst branch. Oh yeah we can we can certainly and that's that's absolutely our plan is to increase the open hours at both of those places, but because I still need square footage for the collections I need staffing at those service points. So I, you know the North Amherst library portion of that building is not large enough to take on any more collection. And I. Yeah, so. Yeah. Thanks you may have already touched on this. So, all of this assumes that within the square footage on this chart includes the storage for the collections or is there, and I'm going to add on to what may or may not have been Paul's question is, we have to offer library services and Amherst but we don't have access to the collection and Amherst so if there were a more cost efficient way to store outside of Amherst is that something that we could do, and I guess we'd have to look at the operational side of that as well but I think the MVLC I would tend to agree with you I don't think that they would care, but I don't, you know, we don't want to be storing this collection in Greenfield, for example, because, you know George and his team are already going to be, basically a delivery service for these two years going between all of these buildings. So yeah all of this stuff has to be taken into consideration. Alex. You know, it's not, I mean, we, ideally having books and storage and bringing them back and forth but to a certain extent it seems like we're doing that so if there is some option whether it's working with you know the universities and you know the bunker that they have, you know, or whether it's, I don't know I don't know what's been explored but if there's any potential cost savings in looking outside of Amherst or in conjunction with the colleges for storage that would, that would be nice. Okay. Any other questions so far. Alright, thank you will. And Sharon just heads up the last slide is that programming function table that you have seen so we will get there. So this is our first space research drive office space. And this is this bluish green area would be our space on the first floor, second floor. And then in the basement 1500 ish square feet of storage. And this is it is climate control it is dry. There's a picture on the left looks like a basement. We're going to get a visual. Hold on one sec. I'm sorry, well, it's going to be helpful if Sharon co-narrates with you Sharon. What is what is the, what is the idea of what will go in the research drive office space. I think that it's a beautiful spot for special collections, you know the whole kit caboodle. It's, it's not climate control the way, you know, ideally, but it's much better than the way it's being stored right now so that'll be able to take all of our special collections. We're proposing tech services to be located there which is not a forward facing patron serving purpose, as well as administration so you know me and the business manager would be located there. Okay, so we'll be for you go any further any questions about this space. We'll next and Sharon please tell us what's what would be in the next space before we'll narrate it. So we'll take us away. So we will start up top, where you see the blue box around the 5961 and 63. So that is for the intent is to have the adult circulation and adult collection. In those three combined spaces I don't have any, you know, pictures the way I did the last one you'll see it's all some informations better than others but the square footages are accurate. This is the biggest space which is why we were, we were shooting for the adult collection the browsable collection to be there. This is also where people would go to their holds. This is where the MLS the statewide delivery, the optimization would come and deliver statewide deliveries. That's to 6961 63 as shown on wills. Correct. That's 50 5969. Sorry, sorry, I miss read it 5961 63. Okay. And just is 69 and I believe, correct me if I'm chair and that's the youth space. Correct we were putting the children's room and the team collection there. We don't require as much space as the adult collection, and we want children's and teens together. So that's what we're putting there. And Sharon the children's room as anticipated in box number 69 would function like the children's room at the Jones now. Correct. So programming would be done somewhere else. You know thankfully what the middle district is really this, I call it a playground, you know, so when the weather is great, you can absolutely be outside and lots of programming can happen for people of all ages but during the winter months, the youth and team will have to find someplace else to do the programming. That's where the North US library comes into place in a meeting. So I'm trying to just understand the vision of the children's room at the space. So is it just a place where there are books, or is it a place like the library where there's you know the space to play and there's there's. So like I said at the outset. I'm not there yet. This is a very high level. I'm trying to fit the square footages in as much as possible. Once, once we know that we can afford whatever it is that we can afford. That's when the staff will have. It'll be turned over to them and they can work together to figure out that's the best way to use the spaces. Okay. And lastly here at the Mill District at the bottom number 81. I'm not super clear Sharon what exactly is going in here I know there is some storage for the adult collection. Yeah so we were going to put the reference department there the reference desk along with the internet computers and and with all that remaining space there's a little like 300 square feet we could store some of the books then for the adult collection again not a browsing collection. At least that's not what I'm envisioning at this point staff have talked about, you know if we have four or five six different spaces the possibility of having a holds pickup location at each spot. So that would help the patron, depending on where they live, you know, maybe they would rather go to 15 research drive in order to pick up their holds. So there's a there's a lot of things that that we still need to work out. Okay. Before we move on from the Mill District any comments or questions on the. So far, the plan we've started to develop here. Okay, well, all right. The next location is the former boys and girls club 29 Cottage Street, right by the high school track. This this location is the closest to downtown and that's what ESL means, because a lot of our patrons who are using the ESL services, they're taking a bus. And so there is a bus that goes to the Mill District and there's a bus that goes to research drive, but they may have to switch buses, you know, in order to get to those places that are further away from the center of town. So the beauty of the former boys and girls club is that it's got a nice chunk of space. And so that could be the home base for the ESL department. We were also planning some internet computers that could go there, and some of the adult collection the storage portion could also go there. Okay. All right. So this space is the best picture I could find this is the North Amherst library, and believe this is just one of the new meeting rooms, 1000 square feet for programming. Correct. And so it would be, you know, we would have to reserve that space through the town it is the town's meeting room. But I mean that's not going to be a problem the town staff are awesome. And the library as you know Paul was asking that the library's open hours schedule will increase so that's one of the ways in which will satisfy the MVLCs requirements that open hour requirements. Anything else on the North library. From anyone. All right. And last but not least the Munson Memorial Library. This was for facilities and hopefully some more storage for the adult collection. One caveat to this space is believe it's twice a year would have to be cleared out for voting. So, correct. So I was putting I was hoping we could use so there's another space in the basement of the months and it's kind of an informal meeting room space. I was hoping that some of our collection could be stored there. So that's what that's what I was thinking about putting there. And the same thing goes for the months and building as with the North Amherst building we will be able to increase our open hours here to satisfy the state aid requirements. Okay. And last slide here is the program and function breakdown by space and over on the far right hand side here is kind of a quick snapshot of what is going to be in or proposed to be in each space. This is what Sharon just told us. Yes, special collections adult collections. Okay, but what I'd like about this one particular chart that you all will get it will be emailed to you so you can see it is more easily but there's a 12,000 square foot deficit, and I wanted to explain a little bit. So these square footage figures that you see at the top. Like for example, adult circulation that's the first column, and it says 5,117 square feet that that's our existing that's how many square feet we have right now for the adult circulation desk which is, you know, holds and the actual computers and for checking all kinds of things so that's where those numbers came from. I didn't want you all to think that those numbers were the future Jones library. So that so the deficit that you're seeing the 12,000 square foot deficit is based on our existing need, not future. You've identified roughly 26,000 square feet, and we have about 38,000 square feet, and that's the 12,000 square feet deficit that you're talking about. Sharon, do you want to say anything else about this chart. No, other than, again, going back to the budget I feel like that's what this committee would be focusing on. And whatever we can afford that's will that's what staff will figure out. Okay. So Sharon, I want some context, I think would really be helpful to the building committee have context. So libraries all over the place have been renovated and expanded. Do you know, from your experience, what have they done, their operations been dispersed like this. I assume it depends on the particular town and how much space but it really would be helpful if you would give us a little bit of, you know, like it looks like we're going to go from one space to seven spaces. How typical is this kind of dispersal of library functions during a construction project of the kind that we are going to undertake. Yeah, so I just like with everything immerse does not like anybody else. So a you know the Jones library we have not only, you know, do we have our gallery do we have a special collections department do we have ESL so that's one of the reasons why we need more to be than a typical public library. A, B. So, yes, you're right. When people are renovating their existing building, they have to move out in some cases they're able to remain in the building while construction happens over there and then move and then so but thankfully that's not going to be happening for us this is a more cost effective way for all of us to just get out, let the workers do their thing and then move back in. A lot of libraries, you know, are located in towns that have commercial property so for example, over the line and happily there's an empty what stop and shop or big wire, I don't know hairdresser whatever it is. It's been awesome if we could have had a big old empty grocery store that would be great. So a lot of towns have access to that. When that doesn't happen, I've seen a lot of libraries just go into trailers and I honestly thought that's what we were going to have to do. So I'm while you all may be really nervous about what you're looking at, I couldn't be happier because because we'll be able to find spaces that are not trailers. I have a question. The staffing, you mentioned George, you know, like running a continual loop. Is there anything you can say at this point about the implications of this for staffing. Not really. So, because they're going to need to know how many buildings before they can, they want to sit down together because they just work so well together and, and every function depends on the other function. So, so they will all be brainstorming together about the best way to provide the services. Okay. So questions, observations about the temporary location plan at this stage. Alex. Thanks, I just have a question about timing, I guess, because I noticed that some of these spaces require design and build out. And so in terms of the point, like, I don't know how I don't know whether these things get built out and like three weeks or whether months and so I guess I'm just wondering sort of what the timeline is around that. I'd love for Craig to answer but before he does. So keep in mind that if timing is a thing. We can't, I don't think we could do anything in good conscience until we knew the project was moving forward. So, I love the question that you've asked because it's absolutely something really important we have to keep in mind is the possibility of losing those these locations. As well as the timing for the build out so I didn't know if Craig could talk more about that. Yeah, I can answer for you if you my screen still showing correct. Yeah, go ahead. Well, this orange bar all the way at the bottom. We have a temporary location kind of. It's not exact it's a rough schedule so you can see we're kind of halfway through that secure space timeline. And then the design build out would start late spring early summer. And then Craig I just realized I forgot to mention the spaces that need to be built out if you could talk about those two options the for the mills, the mill area that they've kind of laid out for us to maybe buy some time like Sharon said to know if the project is moving forward. Yes, that's exactly right so there's two spaces I think it was 69 and the 5961 63 space the largest space and one of the smaller ones are our understanding is that they are not finished. All right, so you've got raw concrete slab portion of the plans that WD cow coals provided which very helpful indicate that a portion of the back is not even does not have slab because that's where you'd put your bathrooms. So there would be those would be like small design projects, small construction, procurement and construction projects, and that is that all of that work is something that is not in find go Alexander's contract to design and administer it's not in our contract to manage. So those would be activities that would fall on the library in the town to execute. So that would be, you know, advise and provide consult, but a lot of that effort would be by Amherst. And then, even even the schedule and you know we blocked it out, but you know, just that single line of orange rectangles that needs some refinement and that's, you know, something that, you know, the town will manage. Yeah, I really appreciate the creativity that Sharon and Collier's brought to this. My goal here would be to minimize cost to provide since we have two branches to provide the necessary services that we have. We have concerns about all that build out the design and build out and who's going to manage that that, you know, adding permanent features to, you know, least hold improvements to raw spaces is very expensive because you're dealing with plumbing and all kinds of stuff. And I'm not sure who will take that on as a project. I think we have a lot of challenges with this where we are right now, but it's I think it's a, I think I know Sharon has scoured the town. There just aren't many options in our community. So, you know, you think we this has we have to drill down on this even more than we already have. Yeah. Will, can you take down the, unless somebody has a question about it, I just going to ask you to take down the screen share. Thanks. Yeah. George, do you want to say anything about your sense of this plan. Oh yeah I mean from I've been in all of these spaces except for the Boys and Girls Club. Yeah. You know, given what's available in the town. I think all of the spaces that we're talking about are reasonable options, you know, particularly the. I don't want to call the research drive space in particular is really the best option to store special collections. And I think we could even fit more stuff into that space just because of the way it's laid out. And that space is mostly moving ready they're even letting us use furniture that is there. You know I have concerns about the budget as far as moving everything into those spaces and whether or not it'll be enough and whether or not the timeline is long enough. You know we have experience moving the North Amherst library out of that building on, and that was a much smaller scale project than this. So that's, that's really my big concern moving forward. Okay. Thank you George. I'm just from a building committee about this interim location plan. I will just say again that the library trustees are going to have to review this and think with the director about the ways in which this is going to provide the necessary library services during this period. Okay, if no other questions about the interim location plan. Well, also I did want to offer up something for your information. So WD Coles has made has provided two options, one being those unfinished spaces, if the library were to fit them out and pay for that, then they would, there would be no rent for the time that the library would be in those two spaces. The other option is WD Coles would fit them out and then the library would pay a rent so there's a couple options I just wanted to put out there for future consideration. Okay. And, and yeah, Alex. Craig did the chart include those two options or just the one. Yeah, we assumed, I forget which we assumed I think we assumed doing the fit out and then having no rent aside from common area maintenance rent which is very small. Could we have it presented with both so that I mean to sort of Paul's point about not wanting to have to manage that it'd be nice to have a sense of what the cost would be if Coles were to do the fit out and we're just dealing with rent. We can certainly ask for that for that information. Sure. Great. Any other questions about this interim location plan. Okay, thank you colliers anything else from you. Will. New. So, I want to say on behalf of the building committee. Thank you to Craig. For the work that he's done the help that he's provided. It's been a pleasure to work with you Craig to have your, your expertise your good judgment and your occasional flashes of humor, as we confronted these difficult challenges. And we wish you very well in what you what comes next. And we hope we will never see you again driving your car with your face time on your phone operative. I know that is very that is very bad and the town manager is going to send you a like demerits. I mean that was that was really something. In any case, thank you and good luck in what you do next, but don't go anywhere because we may have some questions from the public that we're going to need your response to okay subcommittee reports. Design subcommittee. Nothing. Thank you Christine outreach subcommittee. Nothing to report. Thank you. No correspondence that I know of. Topics not anticipated by the chair 48 hours in advance. I'll just remind you that yesterday the Jones library board of trustees. Discuss the status of the project where we were in the project and reaffirmed its commitment. To the project, thinking about all of the things that have happened. In the interim. The trustees voted six to nothing to reaffirm our commitment to the plan. Okay, next item is public comment. So I see five members of the public, if anybody wishes to speak if they would do signify by raising the virtual hand. Bob Pam. Okay. Bring Bob into the zoom. Bob. Can't hear you Bob. Can you hear me now. Yes, and it's fabulous. Okay. A couple of quick questions one is at the last meeting I had asked the question about Hardy board life expectancy there was no answer at that time. Second. My understanding is that Dan Daisy is going to be on full time. Is he on full time immediately or when will that happen. Third is, I understand that the additional costs for design and supervision are being partially offset by a shortening of the construction schedule. Is that reflected in the schedule. Fourth is on the research drive facility. It looks like while the basement is climate controlled I did not see an elevator. And if you are planning to store stuff there that might make for some difficulties. I guess on the North Mill. We have been using that for storage and operations. And I don't know whether the materials that are there the shelving and so on, whether that represents fittings that are already available and consequently don't have to be moved, or is all of that going to go back into the North Amherst library. Those are my questions. Thank you Bob. Oh, I have one more. Sorry. We charge for the 61. What I am looking at in the schedule is that the actual bidding will occur on a date certain. And that therefore they will be a date certain when the town will officially approve the new cost. Like the proposal here is for the moves and the rents to begin six months before that. If that is so then essentially there is an expectation that that move will occur before the final cost estimate before the final bids, and therefore before the final approval by the town for this project. If that is not the case, then that's going to delay the construction. That's my sixth question. Very good. Okay, so hardy board Greg. So the design team advised last, the last meeting that they hardy board has a product warranty for 30 years. But that it does require painting every eight to 12 years. So as a material 30 years, but it doesn't need interim maintenance here at periodic maintenance. Okay, next question. What's about when Dan would be fully up to speed. I'll pass that one to Tim. Tim, you're muted. Sorry about that. That's okay. Yeah, so Dan will begin right away. But he does have some other commitments that we are winding down. But Dan will be able to provide the service that Craig had been providing. We do work on multiple projects at the same time so I don't want to confuse anybody by thinking that the Jones library is the only project Dan will be working on or, or that will is working on. We would do work as a team and we overlap on different projects. So we will be able to service the Jones library right away. Thank you. Bob your third question, your third question was about design and supervision. Could you just just say it again. It was that question it was when Dan would be able to devote the equivalent of full time. All right, next your next question had to do with research drive. Sharon. Yeah, so. Yes, what we're putting in the basement there. You're right there's no elevator it'll have to come down the stairs. The public, you know, portion of it is accessible and that was our. There is a, there is a direct entrance to the basement although it's not a ground level entrance but it will alleviate having to carry things through the building to get it into that space. Great. And I think Bob's next question had to do with fitting that was already done for the North Amherst. Yeah, I can respond to that. Most of what the North Amherst temporary spaces fitted with will not be going back into the North Amherst library, and we'll be reusing it in the temporary spaces it's certainly not by any stretch of the imagination all we will need but those pieces that we are currently using in that space will be repurposed in one of the other temporary spaces. And because the North Amherst library is in one of those spaces, that's the, the one spot that doesn't need to be fit out like it's already got a bathroom. Sharon, could you speak to the question the really interesting good question that Bob raised about temporary locations in relationship to the bidding and possible town council approval. Yeah, I'm not sure I'm the right person to answer that question. Yes, I think that the entire schedule the tail end of that schedule has to be reconciled a little bit more. And I think maybe Paul should speak to this. I think I think it has more to do with updated cost estimates that are coming, you know, in the scheduling of the town council. Paul. Yeah, so I think I think we want, we don't want to be signing contracts that we're not going to fulfill right. So we want the council to take its action or and get the final approval as soon as early as we possibly can so we can keep the project moving. But yeah, I think that I think you're right that Sharon needs some more refinement at the tail end of the calendar. Great. Okay, thanks Bob. Thanks for your good questions thanks for attending other members of the public. Yeah, thanks so much other members of the public was to speak. No hands being raised. Okay, well thank you again for a packed and important meeting. Thanks for to everyone. So let's adjourn the meeting and look forward to seeing you all again in April. Bye bye. Thank you. Thank you.