 Okay, so, at 6.39, going to call to order the monthly Rockbury Public School District Board of School Directors. We'll begin with public comment. Any members of the public wish to provide comment? Seeing none. We will make up 10 minutes worth of time and get to the consent agenda. Andrew, are there really seven people on Zoom? They're all, they're Orca. Okay, I just wanted to make sure. The other thing I'm wondering about is that typically the camera picks up the entire school board. They can look at Jim and I too, that's fine. Moving on to the consent agenda. Does somebody want to pull anything or motion to approve the consent agenda? I'm moved to approve the consent agenda with the exception of the draft agenda for November 17th. Second. All those in favor? Aye. Anyone opposed? All right, so draft agenda 1117. So I just wanted to offer and I didn't actually check with the rest of the superintendent evaluation committee on this, but that we could, the superintendent evaluation committee could do the updates. That's currently blank right now. We can fill in that blank. Including adding an executive session to just finalize Libby's Aval from the 2321 school year, which we are behind on. So I just want to get that all wrapped up. If everybody's okay with that, that's what I'd like to add to the agenda for next week. I also, I'm glad you pulled this because I also think it would be helpful for the board to discuss the student representative position or positions to the board and it looked like next time would have room for that. Emma, what do you think about that? Yeah, I think that would be great. Great. Emma did, I just want to put this out there. Emma did an amazing job drafting a general outline and then it came to me and I put in some comments, thoughts, suggested edits and I think we'll meet in the next week and then send something out to the board for discussion out on the next board meeting. I have one more to add to the day. Do we want to add that now, Emma and Jim? Today or to the 17th? For the 17th. Yeah, we wanted to put forward for board approval the equity framework tool. What are we calling it exactly? The equity policy review tool that the equity committee developed. We wanted to make sure that was added. Sounds good. In terms of the timing of these different items for the executive session, how much time do you think we'll need? Twenty minutes? I'm not sure but I would just put it at the end and that way Louie doesn't have to stick around. That's a good point. In terms of the student board representative, I feel like we probably need what, 20 minutes do you think? Or is that? It would be for like approving the language of that. More than even just that language, I was thinking just that we all have like a common understanding of like what the expectations will be. Sure. I think if we budget 20 minutes we might even be able to come under that. And we will be able to see that beforehand? Yeah, yeah. We're going to meet in the next week and then we'll send it out to everybody. So 20 minutes for student board representative conversation. Then what do you think about the equity policy review tool? 20? If everybody looks at it beforehand? Let's give it 30. That might be good questions. But yeah. And Amanda sent it out yesterday or Monday. So we have plenty of time before next meeting. I appreciate giving everyone a full two weeks to look at that alright. Anything else? So do we then, I don't think we need to approve the draft agenda right? No. So we can just go on the board discussion. Budget goals and priorities. You have to approve the consent agenda. We approved it. Oh, you need the co-curriculum. Oh, yeah, yeah. Sorry. Thank you. Yes. Do I have a motion to approve the co-curriculars? We have to add the co-curriculars. So a motion to add the co-curriculars. To the consent agenda? Yeah. Okay. We approved that wasn't part of the consent agenda. So we need to add it. Yeah, we're going to add it. I'm going to approve it. Yeah. Yes, I can do that. Yes, I'll do that. So we have a motion to add co-curriculars to the consent agenda. Do I have a second? I'm seconded. Okay. And then do I have a motion to approve the co-curricular figures? Well, are we moving to approve the consent agenda? Yes, thank you. I move to approve the consent agenda. Thank you. I second. I approve. All those in favor? Aye. Any opposed? Okay. Thank you. Sorry. Yeah, I forgot about that. Board discussion. So this is really, Jim, I'm not sure if you have things you want to start with. This is the board's opportunities to talk about community input. You got some brainstorming from the administration in your board packet as well. This is not designing the budget in any way. This is just talking about, from the board's perspective, what pieces of feedback you've heard that could be added to the agenda. Jim, do you want to add anything on to that? Now I'm going to give you a bunch of questions about community input and participation by some community members. Sorry, Jim, I'm having a hard time hearing you. Can we put up your volume somehow? Can we up the volume of the speakers, maybe? Sorry. So I have a report back that we hosted a listening session at Montpelier High School here in the library during Solin Block, which is sort of a block of time that they set aside for students to be able to receive extra help from teachers and they can sign themselves up for that block. So we put ourselves on the agenda in the library as just an open listening session around the budget for students. And we had 30 students sign up. So it was a packed room, if you can imagine, 30 chairs in the circle in here. And a big group of kids from the Ethnic Studies and Social Change group came really well organized and prepared. They had handouts that I can pass around. And so they have budget priorities that I think Amanda also emailed you a copy of this in your email. There was a lot of great ideas generated. They're pretty focused on a few things. There was feedback around wanting a student-centered space at the high school. They talked about other local schools that have that sort of thing. One of the students had also attended Twin Field and talked about a student-centered space that they have at Twin Field High School. And I know I used to work at U32. They had a big senior lounge there with ping-pong tables and stuff in there. So they talked about wanting a space to be collaborative, maybe like art gallery space, a place to sort of decompress and work together and relax in their off-time. And they feel like the library really is like a designated workspace that should remain quiet and that maybe some sort of student-centered space could allow for more collaboration and talking. They're interested in the district hiring and equity coordinator. They talked about, you know, the need for a central person to sort of be in charge of a lot of the DEI efforts of our district. They talked about the goal of becoming net zero and wanting to see more action on that. There was a point made about the athletic trainer wanting that to become a full-time position, which I believe Libby responded to and said that that is in the works. They talked about equity in the sport budget and talked about some of the fields and in particular the track and wanting that to be, you know, on par with some of the other facilities in the area and wanting to primarily, they talked about it being safe for kids to practice and run on. There was a great testimony around uniforms and I don't know much about the issue so I can't speak to it personally, but they said that many of the girls' teams have outdated uniforms. The example was given of white shorts that aren't functional for girls of that age or maybe any age. So potentially looking into investing in better or different uniforms. There was some complaints about the ranking of different sports teams and that some teams appear to have better funding and that other teams don't have as much. There was a student who spoke about the desire to have DEI training for, so this was not a student that was involved in that group. DEI training for all, and he talked about bus drivers and food service people and all the employees in the district. I have a feeling that we could probably speak on that. I think some of the trainings do cover all staff. They talked about a humanities curriculum overhaul that there's still some very outdated curriculum that is very white centered and they felt that really the only class that they can rely on to get a variety of perspectives is a class in type that they refer to as ethnic studies. Post high school guidance that they feel like the two guidance counselors are really strapped for time and it's hard to get a lot of help with the details needed to apply for college or make a post high school career plan. Proficiency based grading consistency, mental health support. They talked about, and some people stayed back and talked to Andrew and I about the tech center. Many of the concerns that they brought to the table around the tech center probably would be addressed in the work that Jill and Jodi are doing. And I think that's it for my notes and then you have the packet in front of you but it was a really rich conversation. It moved quickly. There was a lot of feedback. It was clear that the students in this building are very interested in engaging with us and it seemed like the listening session during Solon Block was a really good opportunity for that. A few students stayed back and expressed interest in applying for the student representative position. So I think we talked about doing with Matt McLean. We talked about doing the listening sessions at least monthly. So I think he proposed a calendar for that and so we'll probably move forward with doing the sessions monthly. I highly recommend if any of you can attend. It was just really great to have the energy of the students and boots on the ground. What they're experiencing and that level of feedback was really great to hear. Andrew, do you have anything to add on that? I think you did a really good job. The only thing and really comprehensive job, the only thing that I would add is on the tech center piece. The only thing that I would add is on the tech center piece, which is I was... We received a bit of feedback and I broke the tech center feedback into two areas and I directed students to you, Jill, just so you know, I let them know that you're our point person for the tech center effort and I'd say students raised the concern that with tech center course offerings it felt like it was all or nothing at all. There wasn't an opportunity for more of a hybrid curriculum and then there was also a concern raised that I think it stems from that approach that then students feel when they do take tech center courses that they feel very disconnected from the school here and the community here and so those were two points that resonated with me on the tech center piece and then one other piece on post high school that we heard from several students was they'd like to know, they'd like more guidance on alternative post college career tracks that don't involve college or maybe involve college later on. That's all that I've got. And my plan, I just haven't realized this plan yet, is to fill out Amanda's form that she so graciously created and input all of my notes into her form which I think is really great and I've been looking at some of the feedback that Kristin and Rhett have been putting in there from Roxbury too so it's nice to be able to access that feedback. So I will put all of this into that form. And so the goal with that form is that at the end I can create some of the themes and be able to share out back to the community to say this is what we have gathered in the front. One other takeaway that I had that I mentioned that I'm thinking back after we met with the students or when we were meeting with the students the board and the district are working on many of the issues that students want us to be working on and I think there's an opportunity for us to better communicate that to students and show where we're working on those issues and then get feedback from them about how to build on those assets. That was part two of my plan that I also haven't realized. I did collect emails from the students that were in attendance so I'm hoping to at least report back directly to them giving sort of like a run down of where we're at on some of the issues that they brought to us. Anybody else have anything? I know there was some tabling this past weekend at the Fall Festival. In costume? Well, and Rhett and Kristen have done some Roxbury. Yeah, I think Rhett, did you report out? We haven't done anything I think since the last board meeting other than you being at the table here and I think you've been at the synopsis from at the last meeting that I was absent from but we could talk about it again if needed. Well, I mean I wasn't here so we got to talk about it at that time. I mean the main takeaways I think are like I think you would find in any community there's always a mix of experiences that the students and families are having with the school. I think some big takeaways were a desire to see some more intentional integration of our elementary age kids in Roxbury with the UES students and especially as we've sort of acclimated to this virtual world that kids could be doing kind of like parallel studies of sorts and really kind of trying to draw the connections and the similarities between the communities versus really emphasizing how different the communities are because that's certainly a bit of a narrative that goes around and there's also some truth to it. There's just being more of a Vermont urban town versus like a very rural town so I think just the desire so that when kids arrive at Main Street Middle School from Roxbury they don't feel like they've been dropped into an alien world and that they ideally have some social connections they feel, yeah they have a sense of their community and part of it and not different coming in and that was pretty salient. We did hear a fair amount of feedback of wanting to see outdoor education happening at RDS, the desire to see a structure put up in the RDS school yard so that would really lend itself to kids to be doing the active learning in the outdoor setting. We all have visited but I think it's mostly been dark, we haven't had a chance but the school yard has an incredible garden and it's just a really lovely setting and so folks really interested in kids getting access to that community outside. There was also feedback about wanting RDS to be able to be more of a central community gathering space because Roxbury doesn't have a whole lot of downtown infrastructure where people can gather and kind of build community connections. There was a feeling that if community members could access the school outside of school hours to have different community functions that it would kind of be more of a heartbeat of the town which would be really beneficial to taxpayers and community members and those are the big ones that are sticking out in my mind. One thing that I didn't mention at the previous, when I kind of brought things up previously, there has been discussion about the possibility of sort of rejuvenating the library. The actual library space itself is a little bit in need of some more attention maybe some sort of a redesign. I don't know exactly what that would look like or who would be responsible for such a thing. There has been discussion among PTO in the past about trying to reach out to different organizations that might be able to provide some design ideas so that that's there's some hope to make the library just a little bit more modern something closer to what we have here. I don't know if it's quite the same but that certainly is an opportunity. We can talk about the Sunday we had a tabling at the full festival. Do you want to summarize it? Well, we had by the end of it maybe we had a couple of dozen conversations with folks and we, you know it was actually really fun to talk to the younger kids who were there and to hear what the best thing about school was and what they would change. There was a lot of just social. When you ask what's the best thing about school, friends came up a lot for kids in elementary school which really hit home for me. And then we got what I would consider a pretty typical response of what would you change about school. One of them was ice cream for lunch and and then some one of the other things that stood out to me was actually asking for more athletic opportunities. We didn't get into a lot of specifics because we went on their way but that one was also very interesting to me. I think it was an older elementary school kiddo who was saying I really would like a chance to have I don't know what it would look like exactly, organized sports or whatever but that one also stood out to me. I'm sorry one other thing that stood out was not exactly like budget related feedback but we got a lot of feedback of gratitude for everything that the district is doing and acknowledgement of how challenging it is right now and a lot of gratitude for everybody teachers, administrators, everyone so that feels important to pass on as well. Well I heard a lot of kind of like the same conversations there was conversation about mental health about a special ed and just family struggles with their kids with IEPs and five of their plans so there were a few conversations like that there was a conversation about equity in sports from kids from Roxbury and how hard it was like some of them there was a family that really wanted soccer which I've heard before too but can't be because they don't have transportation but that came out too much screen time for UES that came out a couple of times that they wanted to lower that I don't remember so I have the notes we had like post-it notes, me had did a great job putting some info so I had to just put that in the form and it was something I left the poster boards in my car in Roxbury I can write everything verbatim right into your document I took pictures of that sorry about that do you want anything to add to that? no there were the concerns about special education resources were challenging to discuss people feeling like the support that their kiddos were getting were not what they hoped those were there were two or three people that separately expressed some concerns there I didn't I asked if there were if there were staffing shortages communicated or what they might whether they were able to be more specific about what the challenges were and they weren't sure why they didn't feel like the support was as they would hope that it would be but those were those stand out to me yeah I heard a lot of what we've heard before and this was new people from the two times that we've had those conversations around literacy for example so I think part of it was the testing outside or the challenging of trying to find testing outside of the process that happens and how long it took them and how much pushing they had to do we didn't get we're just listening so there was no conversations just listening to what they had to say but kind of falls into those pockets of usual conversations it's kind of like the same packets of other conversations we've had it was fun yeah did you hear the B costume? I did did anybody get a picture of him? yeah he sounded my way so I could go up on the website yeah that should be your photo on the board page you didn't see it I didn't see it so that's it for listening sessions right so I just spent a lot of hours translating for the multilingual families so now I have translations of a flyer for 10 languages I'm just waiting for Korean and that's it I've created a form so that people can request the translation and so I'm gonna I don't know leave you one minute and just see if I can send to Sylvia to do I'm gonna take those flyers and most of the yellow families from my understanding are at UIA so I'm gonna have ask some of the caregivers if they would help me flyer then in the morning drop off but so that's with that and so I'm hoping to schedule some of those meetings I was gonna ask so there's five affinity spaces I'm going to come out the BIPOC affinity space they're trying to come up with their schedule there's a few parents from the UES equity committee who have agreed to help kind of facilitate that process Sirica Tandon which is a used to be in the district equity community is gonna help facilitate that one I asked Deborah Lisa Baker who is from the just a famous disability rights advocate to support with the affinity space for the disability group or like families with IEP and family for plans then I haven't asked outright but I was planning outright to facilitate the LGBTQ plus affinity space then what am I missing multi-lingual the multi-lingual kind of helping to all the communication but I need support from the administration whether it's with Sylvia or like you guys just let me know because I have all the forms so that people can request and I can help facilitate the interpretation once I know when people find that but we had a couple of people on Sunday that wanted to be informed about that a space I think that's it literacy was the other one literacy yes there's a few parents that have a literacy group and I have been in conversation with them and I'm hoping they can all lead that conversation and is this with regard to the budget in particular or is this just with regard to community input I think with all the community input I mean when I created this because the deadline for budgets October 20th that is not really realistic to all of this work but that it's an ongoing and that if we get some of those bits and pieces for the budget right but yeah I know Emma and I were talking before Emma I think you proposed it to the students meeting with them on like a bi-monthly cycle with different focuses when we were meeting about the budget monthly monthly yeah before does anybody we've talked about community input do we want to touch on the forecasting brainstorm file from the administration or do we want to just move on to expanding funding for non-citizens I just have a question on and you were sort of getting to this of like what when you asked Amanda about the affinity spaces just to make sure I understand how what we've gathered so far gets incorporated into the process you know maybe you and the administrators the leadership team have had your initial conversations are you using anything that we've brought in so far in those conversations and then I guess I'm also curious this is more of a question for the board how do we use what we're hearing to help continue to shape the budget as we move through the process so a couple things I'm thinking about several things that were talked about aren't actually budget items they're different items they're for a different bucket so thinking about what's an actual budget item and what's not is important and then the other thing I think about is what Andrew said earlier about the students and that a lot of things that are happening currently are in process so we can use literacy for an example we're working with teachers college reading and writing project for first instruction around writing who chose writing first which influences reading and also we use the ARC IDEA grant that we received to get training in for our special educators around multi-sensory instruction and our gilling have kind of programmatic needs for special education so there are some things happening but that level of detail in terms of what exactly the professional learning is the board should be really cognizant that that level of detail is not part of the budget presentation to the board that's under professional learning you'll see a big professional learning bucket but in the budget presentation you don't necessarily see a detailed way of how that's broken out does that make sense if the board wants a detailed presentation about how that's broken out after the fact after we get the budget passed then by all means ask for it get that right when we have it so there's just some things that I'm thinking about of how do I or how do we rather grant myself and I don't grant something the same thing how do how would the board like us to present the budget because typically that level of green size does not happen during budget presentations so there's several things that I'm going to think about with that so I understand like the big budget but how do we take community input and say here are the concerns of the community and here are the buckets if we can say here's the budget and we are going to spend 20% on mental health to make sure that I just think that budgets we need to be able to see in the budget I don't mean numbers we're going to hire three full time people for this but like big picture ideas like okay here's some themes that are coming up special ed concerns like how do we look how do we basically tell the families here are your concerns and here's some ways that our district is tackling this and it's really important everything's money everything costs money so everything is budget the granular things we don't care but we do budget does paint a picture of where the money goes so like we can say like in here you have human resources infrastructure we'd love to see here are the buckets mental health you know, literacy special ed so that we can tell the community here are your concerns that we are putting our resources there especially when it comes to this infrastructure conversation too we need to be able to show the whole picture the pieces for me it's a little bit I won't be able yeah, I just I'm a complete picture person so it's hard for me to take this piece and know that there's I don't know how this is taking care of it at a board level I think we're in the process right now gathering this information right from all of these different constituencies and stakeholders and I think and we have this great form to organize ourselves around it which is really important to organizing this information and I think our next step as a board once we collect this information is really to bucket it and then for us to then you know present that to Libby and Grant and say can you explain how we're going to achieve this goal or how are we going to make progress on this issue that's been identified as a systemic community issue that affects all of these different students and families I from my perspective I think we have some organizational work to do to kind of translate that over to the administration like we have some lifting to do rather than because right now we're and I think this is great we're sharing all of these ideas and I think and I'm open to suggestions but it seems to me what do people think about as a next step organizing that and then kind of having the administration tell us what we're doing already and what progress they see this budget helping us achieve in those areas I think that makes a lot of sense Andrew and I also think it's we're kind of iterating on this process for the first time this year by involving community listening sessions so much earlier in the process and so it makes sense to me that we don't know exactly how we're going to communicate it back out or exactly what to do with it just yet because we're figuring it out as we go and that's okay and I do like that idea Andrew of we get it organized and I remember something similar to this Libby in last year's budget but I might be making it up where and Grant you can also correct me if I'm wrong there was there was programming and you did get to a somewhat level of of detail within programming so that might be one of those places where we could say okay I see you have programming as a budget and we've been hearing a lot about special ed could we just dig right into that one and say here's what we spent last year on special ed here are changes we're making to that to address concerns or whatever that's just taking Andrew's idea maybe one step further as an idea for how to communicate this kind of thing and you're right the budget gets broken down a couple ways but I think we focus mostly on by program so it would be like special education co-curriculars so it makes sense if we would do it kind of the same way that's what the public is used to yeah maybe what we can and we also always show staffing adjustments budget to budget so we can always be clear about what those are but I think if we do have buckets then maybe that's something that could be an addition this year is maybe by topic another slide addresses the you know a certain bucketed area and we can maybe talk about what's included in the budget maybe not at the granular level but maybe at least to give people more an idea of this topic would include these kinds of resources that are in the budget or that have been added to the budget so if we have buckets and there's a reasonable number of them so that we don't overwhelm people during budget presentations then maybe Libby and I can look at that and try to figure out a best way to present that and Grant remind me when for lack of a better term because it's been a long day the budget needs to be cooked when we need to get it to the town offices early to mid-January I believe it has to be approved there's a statutory limit on the days whenever it can be warned so I would I don't know the exact date but my guess would be probably somewhere like around January 10th maybe the day whenever it has to be approved and the the warning has to be approved for all the articles. So the reason why I asked Grant that question is because you know you have two board meetings a month and you have one left in November which are dedicated to budget and you'll have one that you have to vote on yes this is the budget we're going to send to the voters the first January meeting so there are four left yes four left that has time for well three really because next meeting is not a budget right we'll present the first draft of the budget and that's what it is it is a draft for the board to say think of this right on December 1st so I just want the board to keep that in mind that we can change that presentation however you'd like and it's not the end all be all right so when we present the budget there's also time well within your prerogative to say Libby we'd like a presentation about special education and what you're doing with special education please bring Bill Dyson to help that's absolutely wonderful we'd love it right Libby talk about the professional development that's happening in literacy that may not be connected to the budget presentation however does that make sense maybe after the budget because you all have three board meetings to figure out the budget because there's statutory time limits that we're talking about am I making sense and Emma so yeah I'm just thinking in relationship to the student listening session there was so many things discussed I would never expect you to put all of those things in a budget presentation but it would be nice for me as a representative to be able to get back to them eventually like Andrew and I talked about which I think is more of like a collective effort to say where we've made progress on certain things and then if there's something that we know potentially that they that was one of their top issues I would want to report that back to them but I think it's going to be pretty straight forward and you both do such a good job usually of highlighting the big changes and I feel like it's pretty user friendly to be able to see where the major changes are happening I had a question can I ask you one question about that? I'm sorry to interrupt you so I'm just curious from the board's perspective one of the things that was in the student presentation was like the equity coordinator that is not currently something that's on the administration's list to include it's not included in any kind of big-time draft we got going which are big-time drafts right now that we have going on so if the board that's something the board needs to discuss it's a position so you're talking about over $100,000 if you want that in the budget please let us know now that that's a priority for the board because we haven't prioritized a position like that we've prioritized equity in other ways of course but not a position so that would make us rethink several things that we're thinking about at the administrative level because it's such a large amount of dollars I mean I can only speak as an individual to that I didn't mean to have you answer it I was just saying that's a really good example of we want to speak towards that or why it wasn't in the budget we need to have a conversation I have a picture being able to report back to the students on the other ways that we're addressing diversity equity inclusion in the current school budget as you've imagined it and then saying to me that is a great idea it's something that we could start thinking about for potentially the following budget so I don't have any major surprises for you in store personally in that regard but I do think it's important for us to be able to report back to stakeholders when they voice their concerns to us I think in the future those kind of things are budget decisions uniforms not really connected to the budget too much like there's a cycle for uniforms there you know the students just might not know that we certainly can make them non-white here you know the pants not white right but that kind of thing is a good budget topic for the board to hash out and things and should happen prior to November 3rd I had a question on the brainstorming document that you gave us so Jill if you want to speak to this current conversation before I move on to that it was really quick but I have to jump I forgot what I was going to say it'll come back to you I was just going to piggyback off of what Emma said where she said you know I totally agree we should be going back to stakeholders especially when 30 students show up for a listening session but even if it was one also we should give back to that person and sometimes when we are going back to stakeholders we're going to have to say this is what we these are the hard decisions we had to make and this is what isn't going to happen so it's a little bit like Libby was just saying we're probably not going to see a district equity coordinator as a personnel decision made this year in this budget and you know that's just also part of our job as community representatives is to go back and say this didn't make it but let's keep the conversation going let's see how we can achieve these goals in other ways we have a number of forgive me for not fully understanding we have a number of committees not any of them necessarily speak to identifying what buckets the community is seeking what mechanism does the board have as a whole outside of these meetings to identify the buckets that the community is most interested in it seems like it's almost its own committee but it's in every one committee there is no mechanism for that that I am aware of so is there a tool that the board could utilize to get our heads together to identify buckets that essentially make my color code the budget like I'm looking at this and I'm thinking of color coding certain items that are trying to address the board it's in there it's just not identified necessarily yet but we haven't either identified the priorities which is I don't know if that's budget or if that's vision or what but I don't know what mechanism the board has to get together and identify those seams if we're not meeting as a core of the board there's all sorts of work that's being done like Amanda took the initiative and had been taking the initiative on the translations the outreach as well as putting together this great forum for this process which is awesome Emma for example and I'm trying to support her has been doing a bunch of work on the student engagement front those aren't part of committees so we don't necessarily need formal committees to do the type of work that you're talking about for example if you have the bandwidth I'm sure Amanda would appreciate the assistance sifting through the information that's coming through on these forums that you could put together these are the big items that we're seeing and share that with the board and we can have a conversation about it that's my general thought sometimes it almost feels like if we have too many committees we're over formalizing our processes and we might be adding a little more grit than we need to I don't know if anybody has a problem that was the whole intention of that forum to I was going to but I would love your help I was coming up with taking it all and putting it in a document breaking out of themes and then having a discussion here in one of the media and for future reference if we had started the listening sessions in August or September we would be in a much better position now to be identifying priority themes for real budget consideration I don't feel at this point it's great to identify the themes but it's going to be sort of a last-minute dash if we actually want to add something you want to dig into it special education as a theme is a pretty big theme what exactly are we talking about there I think Jim wanted to jump in I just want to make a point I think for some of the buckets it's really important for us to ask the administration was kind of a complete picture of what they're thinking because while the dollars definitely matter I also think some of the systematic and programmatic changes that they're making matter as much and understanding that at the core level is really important because some of the fixes and some of the improvements aren't necessarily throwing more monetary resources at it it's using the existing resources differently it's building systems differently so I think getting the administration to talk to us about it's not a special ed about mental support, etc kind of from systematic and programmatic and being there looking at it is really important and obviously we're looking at the budget process now but I think kind of asking them when they do present the budget those questions about how do these investments support the programs and systems that you have in place rather than just kind of a life do you need more? I want to draw that out I think that would be a great presentation for after the budget as well Yeah and as an addon to that I love it if you said I'd love a presentation on special education I'd love a presentation on social emotional supports like that's great that's really welcome so my all needs Amanda? I think thinking holistically is about not only the presentation to the board but the presentation to the community that is concerned about this issue so like coming up with those questions like how are we actually addressing this because I think the fact that we're doing the community listening sessions and like being able to respond to them is being able to invite them to the table and say here we hurt you so that because then it was just us hearing from the presentation and not like really doing the outreach to bring the community to engage in what is happening so that it is not only our job as a board to be the conduit to the community but for us to start engaging so that people are aware of what's happening like information gets lost and people get like how do we do both how do we actually be the conduit so that they're here with us so that we're not double doing the same thing over and over again every year so we had a community listening session in August and then towards the end of the year like that can help us build we have two sessions with these packets of people I remember I do it so real quick this has been fantastic and really helpful for me to get my brain wrapped around it I'm sorry I haven't been able to make more of these I do definitely want to go to the high school one next time I had a class that afternoon you've been busy cleaning our schools and I'm really blown away by what they've pulled together so I really want to make sure that we do respond to them like you guys have been saying and I think a lot of it comes down to just we want to be able to stand behind the way that we can point to how it reflects the values of our community and how we've heard those things and I do feel like in the past when things have come up what's been incredibly helpful and nine times out of ten there's already the folks working in our schools and our administration are actively addressing those things but we may not have made that connection yet so I love the idea of hearing I'm not asking you for any presentation or anything let's get 50% of our 5 to 11 year olds vaccinated or something but I'm not asking Lovie to do anything but I do think that I would like to be able to look at and I know that it is reflected in the budget when folks are going town meeting day that we have heard this input and we are reflecting those values and I have absolute confidence that they are the shared values of our staff and our administration and our board but we need to be able to make that connection for our folks I think we've heard a lot I'm still very cognizant of the very immediate visceral concerns right now with COVID and the stress and anxiety and the behavioral challenges and the staffing challenges so I don't think that's a good thing but I have no doubt that there are things being done in the short and longer term to try to contemplate that and address that that's an example of something I bet is reflected in our budget or in reflected in our operations but we might just need to be able to better explain it and that just might come from being on your board too but if we sort of break those things out into pieces I do think we can actually address a lot of those concerns about how they are already being addressed by our staff and I think I'm wondering too because I think there's a lot of really important things being said right now and it seems like this community outreach initiative is kind of on fire and it's really like gaining momentum and it's really happening and like you said we really kind of need to figure out a way now how to get ourselves organized and I am also wondering does it make sense to kind of capture all this in some sort of like a community outreach plan you know it's like a living document but it really sort of and I especially think about this from the perspective of like a new board member you know newish that if I had come on and kind of knew that this was you know both like you know the spirit of the work of being a board member it would have been nice to like see that and I realize that this work is also very new but if it can be gained in one place and kind of spell out you know what the intent and the purpose of the work is and kind of a bigger picture but then also you know if we could break down you know if we could look at you know the budget calendar that grant provides us with kind of the milestones and the deadlines and match up with that the community outreach plan that needs to be framed around that so we're not kind of coming to this last minute like oh oh you know it's December maybe we want to consider this but that we're really just that much more and that we have some mechanisms of you know around community accountability and that's just like spelled out for us as a board and I don't know what that would look like I don't know if it's a committee if it's a document if it's a just you know a guide or a best practice piece but I think it would be nice to get it all in one place and knowing that it's going to that it's a new initiative and that it's going to evolve but I think I think it's been really fruitful so far I think it's you know and I think it really connects back to we did quite a bit of work you know a few months ago about just what does it mean to be a board member and this case was really highlighted in terms of how we are the conduit and the bridge between the community and the schools and how that really allows us to kind of fulfill that essential purpose and work so I'm not putting that on any particular person but I would be happy also Amanda to help kind of pull information together and start to kind of organize and whatever it takes and maybe that can help kind of you know funnel into what that document or whatever it is you know what it might be I think it feeds it feeds into last two or four minutes ago we talked about having the template for new board members you know so that people like and so that fits really nicely into that and so I'll be willing to work with you on that maybe next time but yeah like just trying to come up with some vision of what a tool document will look like and incorporating all of that I wanted to shift gears to the document that you provided is it okay to do that now for people feeling so I mean this is really exciting because I feel like in this document is reflected all of the public feedback that we've received over the past year you know a lot of the stuff that we've heard from the community and from our listening sessions a lot of it is already aligned with this initial sort of peak into what the administration administrative team is thinking for the budget and so I did have a couple of questions on it one of the things that popped out at me was the union elementary school 1.0 school counselor is that in addition to Suzanne Franke yeah anything these are all ads I mean that's incredible that's like an incredible ad I'm really supportive of that and excited about that I think her student caseload is really really high and it's been voiced here at these meetings in the past and I think that's a super exciting addition to the budget another question that I have was in MSMS could you just explain a little bit about the decrease PE and music increase I wasn't quite following all of that figure out how not to share staff with music and health yeah so remember that these are brainstorms yeah one of the significant challenges that we have between the high school and the middle school is that it shares the music staff so our band teacher, our chorus teacher and our orchestra teacher are in both buildings right so and that's a significant part of the MSMS specials rotation so because we have to share them and it doesn't make sense for them to go back and forth multiple times starting the day they're at this year MSMS in the morning and MHS in the afternoon which essentially creates a situation where the middle school schedule has to have all their specials in the morning and then the teachers are like by the end of the day because all the core content has to be at the end of the day which isn't great for kids either by the way and every year it's a conversation of the shared staff piece every single year it's like how do we do this in a way that makes sense for kids so it's like we're trying to figure out how not to share staff between the two buildings because it really creates scheduling difficulties for both buildings and so currently at main street currently there's 3.0 FTE for P.E. at main street and so we're thinking do we need 3.0 P.E. at main street or could we do something differently with that number so it's budget neutral almost to think of that differently could we add a music appreciation course at main street middle school so we could say to seventh graders you have to take band orchestra course or music appreciation there's no study hall there anymore so we're thinking about those kind of pieces of how can we create different opportunities for kids and not share staff so that's what that's all about so in that thinking I'm just going to put in a plug for what reflect back to you stuff that I've heard from the community for many years and I've been in the thick of it because my kids have been at the middle school for this will be the fifth year the health the health education at the middle school has been a really huge concern for parents over the past like five years and if there's any way that you can sort of work in somebody who really is an expert with health education into those into those three FTEs somewhere well remember we increased health last year from 25 to 1.0 yeah and where they shared yes they're shared staff not to so however I have faith that it's on your radar already but just want to make sure that I put in another plug for I see the music and the and then how not to share staff with health but health is a huge priority I know with parents health education there I know we had a curriculum director working really diligently with community group on that when the pandemic hit and that curriculum director is currently serving as our middle school principal and they adopted a great new health curriculum and that was a budget line item you know increase for the school year which was an amazing win for the work that the parents had done to advocate for that but I just in this sort of shifting FTEs around if there's any you know I would just want that to be on the forefront of people's minds and I did want to reiterate what Libby said in case you missed I mean this is a brainstorm this I don't want you to think oh that counselor position that's great we're putting everything in there we still are working through this I wanted to highlight the counselor position as a really amazing idea that I know has been had wide support with all of the social emotional you know there was a letter that we received that was signed off by how many local about 40 how many about 40 about 40 and the testimony that we received around that time I mean it was sort of COVID related but it was about being concerned about kids mental health and I know just anecdotally from my own experience with my kids that it's very challenging for a child to get an appointment with Suzanne Frankie because she has like a huge case load it's 400 plus students for one guidance counselor that ratio is hard so I just wanted to like elevate that as something I'm super excited about and hope that that's in there. Go ahead. So just a few questions to just get more to understand what we're what I'm looking at the advisor in coach positions do you consider those co-curriculars or co-curriculars not up to ease and there's under many things there's these little asterisk notes like in infrastructure plan and planned in facilities budget does that mean that those are wishlist items for this but but don't necessarily get into this budget because they're covered in another way so yeah yeah so I added those in for the boards for the just for the board's understanding in that that some of you know the things that you see in the bigger font if you will yep yep those were the things that were on the white board right so I told you we're in the room over there the whiteboard's covered with lots of writing and all that kind of stuff over brainstorming those were the pieces on the whiteboard I I transpose them into a table myself really as we're thinking about how do we prioritize and then some of the things we were thinking about or we've put in other places right and so I just put little notes there like the security cameras lots of lots of principal said security cameras well they don't know what the security grant at that point in the year they didn't know what the security grant was going to have for the the safety grant was going to have and Andrew and granted already talked about yeah we're going to add security cameras like that was already spoken of so but that's not something you're going to see in a budget presentation because it's in a grant yep so yeah that's just kind of FYI this is where the funding is coming from from that you know and a lot of it when their brainstorm when principals are brainstorming they don't have the knowledge that grants and I have around all the you know we've talked about it before yeah the multiple grants that come into the district and what we can use them for especially this year so that's that's our job to say okay these were all the things that they wanted they need what are we prioritizing and what are the best funding sources for them are there's a one-time thing is it something for the local budget and you know like all of those pieces so that's our job and Mike and Bill of course when yeah Mike is not going and in some cases there's notes like you'll see under the high school it's this textbooks and the little note underneath it says in in teacher budget lines so what we're saying is if you do want to do this that's where you should put it and there's a book line for different grades or different subjects so if you need textbooks make sure you put it there so that's like back so that's like a note back to the principal for the school okay if you would need this if this is important make sure you put it there because I'm not going to go in there and say yeah you know textbooks I think I should add five thousand dollars for your social studies I don't know that they would know so just that's fine and that's where you should put it if you need it well this is very helpful for us to see this is what essentially principals are asking for and then also the and not just principals you both are in that conversation as well and then those little the like smaller font is like the beginning to of the organizing of where it could how it could be handled yes my one last question is I think I know the answers but transportation IA what is that so we have particularly the high school we have with flexible pathways particularly kids going this way and the other and so transportation shouldn't be a hindrance for kids experience yeah also we have students with special needs who go to different schools and locations and things like that throughout the day and it's one of my pet peeves I guess for lack of a better way to explain it to be using a faculty member to transport students when a person who that person could be teaching and sometimes they're transporting students instead for a large portion of their day we can make that more efficient monetarily so it's an IA instructional assistant yes got it yes interestingly enough Libby that was discussed at the student feedback session after it was over with one of the people who came and talked to us about the frustration of having one of the staff teachers be out driving students when they need to be meeting them I should talk to that kid because I agree I agree it was echoed by the students I just want us to be mindful and I know Amanda I'm going to get to you I just want us to be mindful that it's about 750 and we have two more bullet points before we get the policy reading which is great I don't have a little bit behind I think it's alright I just want us to be cognisant of that Anika do you have your hand up oh I'm sorry Anika I didn't no I didn't raise my hand but I had a question I was I can go up to you I had a general question can you talk a little bit about professional learning is that PD, professional learning yeah is that I'm assuming this came from the principal the principal one of the questions I had just curious multi-tiered systems of support so when I'm talking about our four pillars which you see me talk about so much that's essentially multi-tiered systems of support that whole process what they're probably speaking of there is the tiered system for remediation intervention and management that we've talked about understanding that better understanding how we design informative assessments understanding that whole process better so the items in the professional learning is that how do they consider this project is that presenting teachers to more professional learning or bring people in or that kind of thing yeah so we've gone to an example of that is the leadership team went to a national RTI so conference around multi-tiered systems of support right so the district paid for that for that to happen so we you know it looks like different things sometimes it's bringing people in sometimes it's sending people out and then turn keying it in districts depends on what the opportunity is you'll see it in a professional development line these are the additional things just doing the great stuff the beautiful thing about the professional learning lines that the principals were saying is just like you're too of you know like there's not a whole lot of newness in them because they're right on target with what we've been talking about yeah that's what I was trying to get that this is the continuation of what we were talking about so there might be $65,000 say in professional development district PD it may still end up being that same dollar amount that this might be what we use it for specifically versus something else you know it could be used for different types each year but it may not result in the budget going up necessarily it may just be how we use the budget this year there was another piece I was trying to think about is a lot maybe I'm speaking of a lot of these things are additional items professional learning may not be professional learning is more of yeah continuation because the worst thing we can do is change the professional learning for our teachers and our staff year to year to year to year right so we need to get our staff to the place where they own the literacy work we're doing they own the math work that we're doing where if the consultant is no longer here our teachers are still doing it and could teach it to others and teachers coming in right so we don't want to have that place should not be overwhelming yeah I mean what I thought I had was we need to be supporting our teachers they're asking for a lot of professional development right now they're saying no yeah that's another piece like everybody's right okay yeah we have a community liaison position that is that the full time position yeah it's like thinking about bullying and harassment that has been a little bit of a topic out there in the community bullying and harassment and just like thinking about is this position like to engage training with the community or create a specific yeah like trainings or trainings with the families outside of that that's a great thing to bring to the board to present about what Nick is doing right now I think we've talked about that before right now no his primary responsibility is to be working with the families who have kids who are refusing home school so he's pretty tied up in that right now so I think over time hopefully if he's successful in his position then yes that's the vision for it right now is there been ever a time where that happened that you know in our history where there is a specific staff person that works as a liaison with the community to do trainings or get that's not in my tenure that has not happened I remember attending just like sometimes the parents groups would do would host sort of sessions that are educational for the caregivers and there's been a couple things related to that where someone from the school will come to speak to the caregivers alliance then thinking about the work that we did last year with the SRO and the school safety community which is like I know that there was that money moved and we had you guys came up with some not solutions but some buckets and just like just thinking of continuation of that work how do we do that work and then see it in this budget at something that was a community value that was hard work and so how that is reflected just thinking about that made a shift in the then what like what's next about that I will just say I did see a couple of things on this brainstorm that related to our work on the SRO the school safety and police relations committee one of the really exciting things that I saw and I'm trying to find it it was restorative justice training where is it it's in the high school one right and we're paying for that work through Medicaid so it's down further it's on the second page restorative practices advisor that was a huge point of discussion in our committee work was restorative practices and how to improve the work that's already well on its way in the district but to support it and improve it and so seeing something like that and there is a direct reflection of the values of the work of that committee so I I'm and the counselor again was also another thing that was you know mental health support for kids was another thing that was a big topic of discussion in our committee it's also professional learning for the middle school SEL slash restorative yep and work with the resiliency trauma with Joelle at Union Elementary so there's a bunch of stuff in here that's being asked for the behavior support at Union Elementary and the seeing it in the professional learning it feels like it's in line with just like we were just saying Libby how we need the teachers to be able to fully own it so that there's not always a consultant on hand to support them and I think having a restorative practices advisor in the high school seems really smart and I like seeing that it in the professional learning column as well to be increasing the aptitude and the capabilities of everybody thanks Grant thank you thanks everyone so our second bullet discussion is expanded voting for non-citizens let me know if you have trouble hearing me as you may know the city of expanded non-citizens never get exactly how they did it I think they had some permission for the lips that you're anyhow I talked to John Odom and he seems to feel that we could do the same thing probably by action of the board I think it would be something that we'd have to run by Pietro to get clarity on because obviously we're a two town district but assuming Pietro says that is something we could do I just want to make sure the board is interested in expanding that I think would definitely be an equity issue because there's obviously members of our community who are non-citizens who have students in the school who pay taxes etc and they're interested in following up on that so I just wanted to throw that out there get a blessing to go to Pietro and if he says yes we can do whatever we need to do to make that happen absolutely considering it's being done at our municipal level too there's this like gap and I'm thinking about how this could be done equitably and consistently without without that change because we approve the school budget as part of other voting can you speak up I was just saying it would improve the consistency of our ballot process in my opinion as well because otherwise you'd have to have two separate ballots I don't know how because the school budget is a line item on the regular ballot so how would you pull that out and have them not be able to vote on that but be able to vote on everything else I actually was under misunderstanding that when this happened at the municipal level it just translated over yeah I'm 100% supportive I think it's great me too yeah and Andrew I mean the fact of the matter is it might be happening anyway this change that has kind of occurred from up here there has been some questions to me about how that affects Roxbury so I may need some guidance and some help in sort of framing that conversation I think with people that so I just want to put that out there that this decision was made in Montpelier and I don't know how that affects the budget that Roxbury votes on and I personally think it's great but I need to represent our constituency and communicate as effectively as possible what this means so I just want to share that I just want to say that the percentage of people that would be voting is very very small and as someone that was part of the campaign to get the non-citizen voting into the ballot in Montpelier I think there's a lot of community members that can come and speak about it that did a lot of the work and that there's a few districts well I think Winooski or was it Berlin? Winooski where the school board but the thing to say is that we do have some community members but it's very very small percentage of people that will vote and these are people who are either residents or are here working that have these battles they're not undocumented which was some of the concerns that I heard from I would like to spend it undocumented but it's not experiment undocumented so so yes I will be more than happy to connect you to the person who really organized and this the campaign for Montpelier I want to communicate as effectively clearly as I can it sounds like answers that Jim would get from PHR would also help with the specifics of what you're asking about Rhett I think there was a couple there was like two problems from this individual that we got some feedback from there was the question about kind of an equity question of if we have non-citizens who are legal permanent residents which I believe is the definition of a non-citizen who haven't been granted the right to vote on the budget so feeling like there is just some inequity just sort of acknowledging that discrepancy and then also that there was just some discomfort around I think a non-citizen voting on budgets that affect residents of Rocksbury or students that are coming from Rocksbury so just in terms of how we talk to PHR or how we get some guidance I think that was I think it was also just a curiosity could that sort of be extended to non-citizens of Rocksbury but it's a legislative action it's my understanding that we need to take place it's much more robust and yeah we would like to check that box on a ballot in the town vote and if they're voting it's because they're paying taxes too so they're also paying taxpayers in that town so that we can talk to folks about that and there's also it's not even just any non-citizen right it's like it's people who are on green cards and there's frankly it's it's not as like open-ended as ever just clear yeah but it's great conversation and if patrons don't have I think there's a few people and lawyers that do these type of trainings or conversations about it and be able to show the big picture so if we get there then we can invite a few people that can talk about including ACLU who can talk about the legalities of it too so if the school board votes and approves it if that happens does that affect I guess is that the question that the rock-sparing non-residents would they be affected by this decision can we give the vote or is it only for non-citizen non-citizen residents I think that's what Jim wants to find out okay alright green light Jim excellent thank you is it true or Jill did you go around the majority I'm fairly incapable of speech this evening Jim was up early with me sticking the swabs of kids in houses alright committee update equity committee no oh me okay equity committee update well I think two to three months the big push for us has been developing the equity policy review tool and that has just been a big heavy lift and I think we feel pretty proud of that and we're happy that it's moved on to the policy committee and we'll go before the board and yeah look forward to hearing feedback about that it sounds like we're going to that's going to be featured as a discussion point for now our next meeting and up next I think we are we put a little bit of time into defining the work of the equity committee trying to get the ball rolling with equity with committees really defining their purpose and their reason for being so we're going to be trying to finesse that and finalize that to get that where it needs to go and what more and I think we have started some survey work some time ago and really trying to reach out to the community and we kind of quickly said we're into the policy tool so we're going to be coming back into the community survey work that we started months ago so what was it that includes the teacher survey right that we worked on that one you and I were just working on it wasn't really an equity committee thing oh okay yeah we should because we don't want to be late in the last year we need to pick that back up I think that's it thank you so much for that policy review tool it's really really well done I haven't used it yet but I'm looking forward to using it we talked about it at the policy committee today and we're going to be using it for discussion around a new required policy that's coming down the pipeline from the BSBA on special education so at our next meeting we're going to be all three of us the committee members are going to be using that tool to analyze that policy so thank you so much and we'll be talking more about that next time 20 minutes maybe 30 20 minutes Andrew's ready yeah it's policy readings the third reading I did so we have the third reading of fiscal management which is E01 budget execution E02 animal dissection G05 and last time Emma I think you were the one who raised the question about the oral vids so I corresponded with Grant on this and I figured I'd just report back purchases by statute purchases less than $40,000 don't require bids so the purchases over $40,000 they get bids are required which means they do need to maintain written bids as proof of compliance but for purchases less than $40,000 it's oftentimes more efficient for them to make several calls the different it depends on what who they're calling for what and so if it was done by statute they could do that and not even have any kind of written substantiation but Grant I think he put it in there or it's in there just so that there is that extra level of documentation but the oral component is in there our policy could be totally silent on it and they could do that but it's for transparency's sake that if it's less than $40,000 and you're in the middle of a construction process and you need something being able to call two, three different vendors it sounds like provide them with a level it streamlines the process and ensures that they pass more quickly than they otherwise would be able to it sounds like in some cases people might just say well we're not going to submit a remit to that it's not worth it and so and as we know from our recent experience you don't always have the fortune of getting a bunch of bids when you have an RFP out there so I found that explanation to be I told him that I would prefer being the way that it is now than to eliminate that language altogether and that I don't think the board wants to hamstring the administration when we're in the middle of a project from comparing prices on different services and products yeah it's really good to hear that sort of like functional reasoning behind some of the language in these policies because we don't interact with the language so it's great to hear those stories but I too thought it was strange so I was perfectly happy to follow up thank you for doing that you're welcome so third reading does anybody want to pull any of these does anybody have any questions so there's no changes I'm not seeing any strikeouts and it doesn't mean as we've discussed before I know the policy committee at some point might on fiscal management or budget execution want to do a deeper dive finance committee might want to there's nothing that precludes us from six months from now coming back doing that deep dive and amending this is just to ensure that we're complying the federal and state laws you don't remember when I sent the board packet at least I did this in my mind at this point could be wrong but I said I took out the strikeouts and I added in the language because you've had two readings of it so that's why the strikeouts aren't there like they have been she's accepted all from the last time that we've read it and discussed it there's no new changes okay I move that we how do I do this motion so it's just the third reading and then next board meeting you'll see those because there aren't any significant changes you'll see them in the consent agenda as approve these three policies and then once that happens we'll update all of our stuff great and in the past I do want to just say with regard to like seminal like bigger policies that we think are really important like the equity policy was won we didn't just approve that as part of the consent agenda we made a point to discuss and I think for the use we'll probably do that approach does that seem reasonable to everyone we approve it what if it's possible to add a line at the end of all the documents that said three readings or like we're not re-adopted on this date just because I think with the policy committee right now like we're reviewing and it would be nice to have that for future we're like okay this policy was re-adopted November blah blah blah so we can go back to those notes to see what conversation happened what are you asking for? I'm sorry you know how it says date one they adopted and legal reference like to add one line that says date like re-adopted or because we just re-adopted what it says when it will say policy adopted there is that what you mean? I would love to have like a historical history of the policy itself so that when new port members come in and they're revisiting this policy they can kind of revisit the history so like one example is right now we're looking at class size and we're like oh what did this happen so we were able to go back to see what those conversations were about I'm going to have to dig every time I think what you're asking is date first adopted re-adopted or revised yes if you want to see the old policies like what old language was those are all in hard copy in such office because you wouldn't be able to put date adopted and have the you wouldn't be able to have the old date on a new document because it's a new policy with new language so you wouldn't want the old date on that that one right there can pull up any policy we want from like 15 years back but it could be something that's housed in our new we've been reimagining how to keep the historical data on policy is basically because it's been a struggle for us to find you know different versions and notes from previous policy committees so I think that's the direction Amanda is heading in with that suggestion but I get why it can't be that way but I think we can include it in our we're talking about having a Google doc of notes next to every policy and it could be in there have you talked about the BSBA on that yeah open meeting was with Google Docs yeah yeah just make sure that we're whatever we suggest we want to just make sure that we're in compliance with that yeah it hasn't happened yet another plan that has not come to fruition but it's on our radar because we've already been talking BSBA about it back when Anna was still here back in the good old days what are you checking with the BSBA on sorry but it's about keeping our vision is to hopefully keep a master document of all policy committee notes on a particular policy so like when Bridget and Ryan discussed the class size policy in 2018 they would pull their notes maybe consolidate them and put them into this document so that they would be there you know on this date on 2018 we discussed this reason to change the policy this way and that then the new iteration of the policy committee would take our notes on class size policy consolidate them and put them into that same document so we would never be revising the document at any point yeah it's just sort of like keeping track of the minutes basically and some of the meeting notes on individual policies so that it's mostly for future policy committee members to be able to go back and see well why did we change the class size in this way on that date what did it used to be but it also is good transparency for community stakeholders to be able to access our thinking on why we change policies in certain ways would it be that sounds like it sounds complicated sounds awesome if the BSBA projects to this document would it be possible to have a in the minutes the date the previous policy was like when we finalize a policy replaces this policy finalized on that date and then at least you have a trail yeah something we could look into is if you look at like the bottom of statutes there is like a little history of changes were made to a specific statue I don't know that anybody does that for school board policies or if there is a certain structure but you know you could put a previous policy adopted like in the parentheses yeah I think maybe that's why I was like this happens sometimes it might be in the but you know this is all work in progress like once we have more work in our process then we'll keep the top so any I think we're good I'll see if we can look at that we're 13 minutes early we can go back and discuss budget goals and priorities again I'm joking he's joking he's a funny guy do I have a motion to adjourn move to adjourn second all those in favor aye any opposed alright thanks everyone