 July 25th meeting of the Arlington Redevelopment Board, reported by ACMI, our new time, 7.30 p.m. is a permanent change. First up on the agenda tonight, we have Scott Smith from the Transportation Advisory Committee, and Laura Wiener to present to us the Catholic Streets Plan. Please come on up. I'm going to start. So why this is on your agenda? The first slide we've recently adopted this policy for the streets and sidewalks in Arlington, and we're going to tell you what it is that they adopted. But you have a role in this as well, which is to implement the policy in private development. So for instance, like the Brigham Square project, which you looked at a couple years back, you had to look at the paths for pedestrians and handicap accessibility and bicycles and to make sure that there were connections between the bike path and the high school and Milberg Drive and Mill Street, which you did a great job, I think. It came out very well. But so this gives you a formal role in implementing this ten-way policy in all private development. So we thought that it would be a good idea to have some time to discuss the policy with you so you can learn a little bit about it. Just to start at the beginning, a complete street is defined as a street that serves all users. So that's pedestrians, drivers, bike riders, and transit users. It's a strategy to encourage an alternative to driving by making the sidewalks more comfortable and safe for pedestrians and by providing bike lanes to make people feel safer by using their bikes and therefore driving less. The East Tarlington Mass Every Build project is an example of a complete street project. So we were a little bit ahead of the curve. Curve. Not curve. The state through MassDOT has developed this program to encourage towns and cities to adopt this kind of policy. They are providing funding to communities who adopt a complete streets policy. We set up the Transportation Advisory Committee, set up a working group. Scott Smith is the chair of the working group. I worked on it, the town engineer, the DPW director, Mike Rademacher. And the police were represented on it as well as the planning department and four representatives of the Transportation Advisory Committee. The policy was developed over about six months or so. It went to the Board of Selection in April and the board adopted it unanimously. Then it went to MassDOT and they approved the policy in May. So we now have a state approved policy adopted by the town and which set us up so that we could apply for funding. In July, we applied for funds to improve the sidewalks and improve the general pedestrian environment on Gray Street, particularly the area closer to Audison School. So as well as putting in crosswalks and bumpouts to make the crossing distance a little shorter, where there's a lot of pedestrian travel on the way to Audison. Gray Street is also heavily used by bracket families. But particularly the Audison, that's when the kids start to walk by themselves. And so there's a lot of kids, sometimes gangs of kids, walking up Gray Street together to school. And the pedestrian, it can be a little bit hairy at times, I think. There's also a lot of drivers driving up their kids. So that was the project that sort of rose to the top of the priority list for the working group. Adam Chapterling also contributed to that decision making process. Scott is going to walk you through the policy. I explained what your role is. But I also just wanted to add that the new policy that we just adopted in our zoning, allowing reduced parking with transportation demand management, is a very much related policy because it's also designed to reduce car travel by making the other modes more attractive. Thank you. If I have any questions at this point, let me just finish that point. So the plate straits is the ability of the engineering to accommodate all users. And so pedestrian bikes, motorists, transit, and actually freight, were appropriate. And transportation demand management is kind of the encouragement side of that. So you've done the engineering, well then, how do you encourage people to take transit rather than driving to this development? So there are two aspects that could work well together. So it's really, I should also add, that we're also concerned about universal access versus disabilities, encouraging active transportation for public health, and finally, economic development because with these modes of transportation, we have been able to organize developments about the overwhelming parking impact. So for the town, it's mainly we decided to focus on the big roads. And so our aerial, an example of an arterial is Mass Ave. A collector might be something like Bates Road, maybe Gray Street, I forget, medium-sized road. So we're using the big roads as priority for town projects. We're concerned about connectivity to adjoining communities. And finally, at the bottom of the first page is the point that's most relevant to ARB, it also applies to private projects. We don't have big private development projects here, but you might have some medium-sized ones. The thing to think about is, within the space, how are you providing for all roads? And then also, how are you connecting the transit, how are you connecting the bicycle network and the like as both in the Hermetic and the project, these things for ARB and think about. Page two, it has a number of guidelines to look at. Mass DOT, it was really a national layer in this business about 10 years ago, coming out of the project design guide. A number of other resources that TAC is familiar with, certainly. And then the specific points, page two, industry and accommodation, persons of mobility, other impairments, street crossings, sidewalks. We've already developed a quite facility network map of, I think, a third, 12 dozen or so. Busiest roads in town, and we view as a priority for bicycle treatment, including Mass AB, obviously. And then, if you have cases where it just physically isn't a room, consider traffic, I mean, well appropriate. Administrative IDPW, and another important part about implementation, and this was a state requirement, is that maintaining inventory and actually begin to do some evaluation. What are the boldest shares? How are we doing on safety, for example, by civil and pedestrian crashes? So that's something that's a little bit blue, when you're working on baseline and information now. And finally, a number of exceptions. Physically, as a room, or it's a very lightly traveled street, you really don't need special accommodation or anyone can just share. So is that there are any questions? No, I actually thought it was good, I understood it. You know, I guess one question I had a little bit, even on private ways and private developments, I seem to recall that as the borders of the dayors, the selection don't usually pick up that piece of this. I mean, I had no problem implementing this, but on Sims, I remember that they named the streets and that type of thing. I guess that's the one. Once again, I'm fine implementing this. I just, as far as the separations, I guess I'm a little bit confused. So that was a public way. Oh, it was a public way. I believe so, yeah. The old hospital way was. The old hospital way. Yeah. So this is just private. OK, got it. And so it was public. And I don't think we will be too. We don't do private ways. No. So it wouldn't come up. It's more just access. But I think for another community, it seems inconceivable here that it's possible that there could be a subdivision. And so you would want to make sure that there were sidewalks and a selection and not every place. No, I think for that reason, it's important. I'm just saying it was a little bit confused about that. Yeah, I'm just saying it's more relevant to physically larger communities and they have more development. And there's really comes to a lot of space there. But in here, I think there's some relevance, especially at the connectivity and development of everything else. OK, that's all I need to know. Yeah. Administratively, I'm going to say government projects. Encouragement comes through funding, additional resources to help the projects. So is it in government projects or, let's say, federal funding projects, government state projects funding, is that required by code, by law, or is this an encouragement obtained from the extra funding you get? It's a policy, it's not law. So it's the encouragement of additional funding which makes this happen. Well, the town has now adopted this as its policy. So even if it didn't get money from this program, it would be obligated to at least try to make it work. That's what I'm trying to lead around to right now, is for some of these private developed projects, what is the stick and how do you make them? You hold the permit, that's the deal. OK, so that's what I'm going to say. Hold up the permit until they get at least achieve this a few streets kind of look or make their best attempt at it. Is that what I'm hearing? I think what it is, is in the EDR, one of the main things that we're looking for is transportation and flow of traffic. Well, it's another thing. No, I think this would inform that particular provision of the EDR from here on. Once we adopt this, if we were to adopt this, I think this would be an overlay on that portion of the EDR in respect of traffic and traffic flow. And that ties into what you did stick for the permit. Yeah, yeah, yeah. That's what I'm trying to figure out. It becomes part of the conditions. That's what I'm trying to figure out. It becomes part of the conditions. Is it parallel to the zoning that we're upholding? Yes. It's more of in the design review area than in the zoning. Yeah. So in the design review process, you usually do like to look at the traffic circulation. So the wording in the policy is guidance. And so, therefore, the guidance to the ARB in reviewing projects that have these sort of set of circumstances that you would guide them through thinking about complete streets. I actually think this is very helpful to us. Because otherwise, what we've done in the past, just to be clear, is we'd have the TACCOM and say, yeah, this makes sense. And you all kind of look around at one another and say, yeah, OK, you know, the experts, they know. And I think what this does is it informs us about some of those things that they'll use in their decision, as well as what we should use in ours. I think it helps us be a little bit more informed in respect of that particular portion of the EDR itself. So it's parallel to running with the EDR. It's informing. It's a policy that town has adopted, but it's not strictly part of the EDR. Right. It's not in the zoning area. It's not in the zoning guideline. And then when Mike says that I think is right, it's helping us define aspects. But it's not part of the EDR, per se. Not unless you imagine the process. And how would it tie in, if you really wanted to go there, in terms of transportation, management, what's the thing we do there? Transportation demand. Yeah, that kind. Does it? Can we use it, we can say? Well, you've fulfilled transportation demand management because you've done XYZ plus. You've followed some of the street policies. You can say that. Can we say that? You can say whatever you want. Technically, it doesn't tie into the EDR, but it can't, it informs. It really doesn't have kind of following up on what you're saying. It ties, it doesn't tie directly, and it informs. You know, the purpose of having a review is you can, there's some flexibility in the circumstances. So you could make it a condition in order to help the transportation demand management. And I think that flows with some of the decisions that we've made in some of these bigger projects. And that gives us a guideline for what questions to ask, what provisions to put in place to make sure that our, I think describing it as running parallel with EDR makes sense because it now gives us this guideline to review these projects under to make sure that they're not only consistent with our EDR process, but with the three-way streets policy to make this transportation option fit a little bit better and more consistent with all users. And under jurisdiction, is there any project receiving funding from the state, the federal, or private entities receiving funding in private entities? But what if it's just a private project you brought up on Hill Street? Where is that? Jersey. Under jurisdiction. Yeah, but if they're receiving a special permit, then it would fall under the same, you know what I'm saying? Yeah. No, but this is, this is any, this is maybe, that means any, it's overworked. That's what I'm getting at. What doesn't it cover? It covers everything. It covers everything. Yeah, it's hard to tell. Okay. Sounds good. Yeah? Sounds good. Thank you. I have a quick question. Two questions. Sure. Have you presented this to AVEC, the Arlington Bicycle Advisory Committee? Are they AVEA's? They're part of your process, right? That serves on both your end of the liaison between the two groups. And then have you, there's the bike network map. Have you thought about doing a bike bicycle pedestrian plan? Has that come up in some conversations? I recall it coming up in a conversation. Thank you. It has come up in conversations. I don't think it's gone further than that. I think we still have it naturally. Of course. We have the first step of that, which is, actually we have more than one step. So we have a survey of all of the sidewalks, curb ramps, and street condition. And then more recently, we have this ADA transition plan. And so that also prioritizes places for getting curb ramps. But we have not gone to that next step. I was just wondering if you had been discussed at the time that you were talking about. Yeah, I think we're all doing the memory. We're all working on the master plan at first. And the only other thing I would add is the subcommittee in ABAD has been working on bicycle-friendly community re-application. So there's been some thinking about bikes in the planning context. Metric and additional funding that we might get to do that. The maximum funding is $400,000 per town. Per year. Well, we don't know. This is the first year that the program is out. So everything's a first time. We don't know. It probably depends how many communities come in for the money this year. See how much they have left next year. And then there are kids who go up for it. So we know there's a lot of things that aren't known yet. Is it a mass program or just mass? No federal money, just state money. Yeah, but I mean, is it adopted by other states? There are those states that have state-funded programs. Thank you. OK. Thank you so much. I think it was just a presentation. Sorry about that. Yeah, it was good to meet you. It's done. They're a friendly offer. We cannot. Yeah, it says the language shall adopt these. I know I saw that too. I think that means when you're reviewing the project. So yeah, shall adopt. But I think it's when you're reviewing the projects. I've never heard any of the policy requirements before. Sounds good. OK. Central school release of space. All right. So I distributed, for reference, a memorandum of understanding that I have been working on. I myself and my hair and Adam Schachtelman with the Arlington Center for the Arts to create a memorandum of understanding that would be essentially a bridge between now and July 1st of next year, the time that they, the Center for the Arts would be ready to sign a lease. To put together some sort of overarching goals, terms, and conditions so that we can, you know, mutually agreed to then sign on to a long-term lease. So it's sort of an interim step. This was drafted in part by the Center for the Arts and also by our town council and has been reviewed by Mike and Adam. And I realize you haven't had a lot of time to review it before tonight, but wanted to give you an opportunity to discuss it and to see if you'd be willing to give our ACAs here right now, first of all. Oh! Yeah, I just put it down tonight. And so in the last two leases, one of them, you signed a formal lease with a retirement board. I brought the lease here. The other one was an authorization to allow Andrew to sign a lease. So depending upon what your comfort is, this is designed to be signed by Andrew because it's an MOU, it's not a lease. So that, so I'm sorry. Any suggestion? Maybe, why don't we start with what's the level set? As far as where we are. Yeah. Exactly, exactly. So the board might recall that we put out the RFP for several different spaces. One of which was the ground floor where the Arlington Housing Corporation of Ireland used to be. And then there was a space on 3 and 4. We approved and signed the lease for the retirement board to fill that ground floor space at the last meeting. In the interim, and we also approved at this meeting was to allow for us to sign an amendment with the folks at the Mystic River Watershed Association for some contiguous space on the third floor. And actually you can actually see it in the maps that we have here. It's on the third floor plan. It's this space right here which was contiguous to their current space which was over here. So that's all done. I'm not mistaken. So both of those are finalized and in the can as it were. Now we're talking about the remaining space on level 3 as well as all the space on 4. For which we only received one response in response to the RFP and that came from the ACA a very strong response. The timing was such that they aren't ready to move because you'll recall they're in the Gibbs right now. The school department will be taking back over the Gibbs as of next year next school year. So they have kind of an exit date of July 2017 from over there. They need to do some fundraising in order to make the space on 3 and 4 fit their needs as well as make it a showcase that they know it can be which will be tremendous. But all of that will start happening next July when they should be in a position to sign a lease. So I think what you have in front of you is we were trying to figure out how we deal with the fact that they're really not going to be ready to enter into a lease until next July as well as to get our level of comfort in that they are going to be able to raise the money in order to make the changes that are necessary to make it useful for them. It really didn't make a lot of sense to sign an actual lease right now for all of those reasons. They need to do the fundraising in order to be able to refurbish the space to their needs. They need to be out of their old space and not taking on two rents right now. But it is a good plan and it makes a lot of sense for us to be able to kind of enter into an understanding where we can set some goals for them to hit that can make us feel good that, you know, fiscally they'll be in a good place to sign that lease and be able to do the renovations that are necessary. And they can feel good because they will not have made such a big commitment until they've done that fundraising as well. So we've called it the chicken and egg a little bit in that they need something in hand to go to potential donors and say, hey, we've got this great space we're going to make it, you know, beautiful and fit our needs better than anything we've had before. So the way to get around this was to do this understanding and statement of understanding. And so we think this is a nice creative way to do it. Also, you'll see in the statement of understanding that we're providing them the opportunity to endur in a little bit early so their architects can get in there and kind of dig in and see what's going on and make sure that their plans are going to be in good shape. There might be an opportunity in the interim until then there might be some need from some of the some of the town departments or the schools to use that space for the next year so that we might be able to be opportunistic on a very short-term basis to others in town. So the statement of understanding is about complete flexibility until we and they are in a position to sign up for these. We go over some of the main thrusts. I think what you'll see in the statement of understanding is making it that document that they can show to potential donors that says, hey, if we do this then we can sign up at least with the town. We have the commitment to sign up at least and to have this space. From our perspective you'll also see in there that we want to see some serious fundraising going on before we make such a commitment to the organization. So I think it's a nice win-win for both parties and that's what you've got in front of you. So just to put up on that in section two which is kind of the part of it, the conditions. There's everything from submission of quarter towards monthly meetings to get updates to having a financing commitment of a certain dollar amount to be raised on or before January 31st with some conditions on that and then an accompanying project schedule obviously the design plan and then the rent proposal which has been amended to reflect the exact amount of support for the incentive to be rented compared to what they bid on which was the entire space so that included the space that then went to Mr. River watershed. And with the flexibility I would just add from the town's perspective that there's a commitment to the rent outlined in that proposal in years one, two, and three with some flexibility in year four to look back at that rental amount and negotiate and that's also reflected in that attachment. Jenny, before I I just wanted to make sure I understood I think there's one number I didn't quite get the one thirty in B and two B one hundred and thirty K that's the number for half Base renovation it was actually a base renovation cost was estimated at two hundred and sixty thousand two sixty, okay so that's why I wrote minimal renovations which is fine I would just move the hundred and thirty to right after the word half show that because I think by it being down of the capital outlet it looks like it's the full of that, okay so half would be one thirty yeah so that was the only thing I saw in it so with that change okay yes that makes a lot of sense so we're happy to walk through this further and answer questions or walk through the attachments here realize this is the first time you're seeing the information I had hoped to have in time for the packets we would be talking about this tonight and of course we want to pass people who aren't here sure I've only had a brief chance to look at this but I've already marked another few comments that's about it what's sort of the worst case scenario here we're tying this up for potentially gear and we've got for better it reaches worst case scenario is as of December January 31st if we're not, neither one of us is in a place to commit to going forward for some reason then we would go back out through the same process again and cut out an RFD for at least the space in December January 1st January 1st stated here in section 2 here that makes January 31st 2017 seem much closer I thought when I read it it's halfway to the point of July 1st I think this is good I think works, I think things have changed but I can send you a red line if you want absolutely I think this is great, it's a good commitment on both ends you were able to do it in a relatively quick period of time I guess the other question I had is if ACA is to provide quarterly reports to the AR being that they're meeting with you monthly are they going to be expected to provide financials at that point? with your monthly reports I would be checking in on the financing and getting progress status updates and everything that's happening I don't know if you'd want to put that in writing and then instead of shall agree to I would just say shall meet with the director and then have monthly updates to you at that point by signing this, I agree to that I think it would be more fun so I'm going to put in financial goals the MLU's financial goals financial goals yeah I think the other thing that Andrew mentioned I think that's a word they agree to in part B again putting on my day job hat I would just add in any arrangements to access the premises that have to be done with reasonable notice so that you can accommodate anyone else that might be in there if you want to see them 24 or 48 hours if they need to be further up in that back to me if I have any other questions I'm kind of excited about this actually I think it would be a good thing I do have some questions as far as programming you guys just on the four floor show this yellow rock area yeah come on up please introduce yourselves yeah this is our team Adam please when I draw a board I know my name is Lou Bichou I'm the Executive Director of the Arts and Sciences and with us we have Betty Stone from our board of directors Pat Guthrie from our board who is also an architect who did the design effects that we have Adam Hector is the chair of the board and Lisa Padula is going to be working with us on these fundraising calls so can you send us some questions about that yeah I'm sure I'm sure you are assistant developer and architect myself at least can you all open studio spacing or is it going to be all these enclosed rooms that are waiting right now it depends on who this was laid out to look at what a division of roughly 150 square foot zones for artists would be whether they are full height partitions or 8 full height partitions or movable partitions which are there we are just using that as our module so that we can come up with a rough number of artists so that's what the layout is I was thinking in terms of infrastructure if you don't go full height you go half height it makes a big difference you all aware of that so that affects how much it's going to cost to do what you want to do and looking at some numbers here this is a little un-conservative as far as funding well I brought the basically we had three scenarios that we looked at basically the time frame and the investor assurances we wanted to put together scenarios which say there are different scenarios for our occupancy and the lightest weight scenario which is the one we put in looks at basically very few renewals are shifting partitions basically we adopt more of a strategy like we have at the gift store we've moved into a space and we adapt and live with it so that's the infrastructure question we're saving on infrastructure by not relocating heads or planning around the HVAC and we're more adapting the space that's there on the upper floor there's a few enclosed spaces and there's some open spaces so in the end how the artists might adapt to that would still be there that makes where some might have fully enclosed and some might have more open spaces this is actually in the attachments it says renew space and there's a chart just around everybody's reference I don't know about that and what you're saying when I was looking at this and I'm looking at this it's sort of okay question it yeah so one of the things that when we were thinking about it when the panel was thinking about it was we wanted to make sure that they would have space that they could use for the purpose that they have and we wanted to set fundraising goals that made sense in respect to that and we kind of thought about it as a minimal viable plan and that's where you get the 260 that's the 130 and that type of thing so that's why you're seeing that I think everyone would hope and will keep our fingers crossed that the fundraising is going to be a great success and that they'll be able to move up the spectrum to the things that give them a lot more flexibility would you do more space in a space just in a different way it would be done in a different way we would start moving apart we would start playing with the infrastructure and every time we do something we have to add a dollar for it that's it it was a good question that's not a question where I was trying to criticize also on the third floor there was existing bathrooms the change of use does it require us to add more bathrooms fix the bathrooms for the occupancy that's there it's a change of use isn't it not for the use of that building it is this comes to gallery now where are you looking at the third floor just as general moving around the bathrooms I think it's classrooms and galleries and public spaces that's where you invite people to see the artwork and I think that's great I like that it's a question right as far as building it's a public building and when it goes off it's a public building I think it's population is actually going to drop a little bit because I don't know where to stay today I can see what's with health they had a pretty heavy office presence there are typically even class size for students we might have 40 people in an evening I don't know so our numbers are going to be about the same that's the question I'm not asking you to answer it I just don't know that's an illusion otherwise we might have more space out or something else or stuff hopefully it will work as it so these are these are as Patrick has described the preliminary plan and the cross assessments are based on the extraordinary and they would come back we need to be approved it's not like we're approving this as is there will be other iterations of this before anything can move forward many discussions with other tenants as well as Fred Lambert moves lots more discussions to come including utilities I anticipate as we move forward like that which comes up as we get into more detail but I'm just advertising at the table close to this point we're going to be able to tackle addressing questions we're raising questions I agree it's great use for this building that's where we should have the talent should have it it's great that we've come together and found a place that I'm excited to yeah I think it's great, I'm excited about it what are your fundraising goals, procedures what's your outreach like yeah, so as I mentioned we've just contracted with the incentive to come in over the next year and help us with this a new level of fundraising for us so we have some additional expertise maybe I'll start and you can jump in Lisa has helped us put together a comprehensive plan with multiple strategies for raising this money from major donor outreach to direct to mail and email solicitation to fundraising events to seeking corporate support as well as credit support so it's a combination and we've laid it out over the four quarters ahead to hit the 10 to 50% by January 3 and again in here you're looking at a minimum of $130,000 which you've written in here to pull $75,000 from your own terms so certainly you can choose yeah, that's great I think we've got to meet our reserves we've got to meet our reserves yeah, I hope you don't have to touch that you're not even really thinking about that but that's the emergency preparedness yeah, that makes me feel good that makes me feel good yeah, I mean aside from some red lines and some wordsmithing here I think I'd be more than happy to answer into this so the only thing I want to mention and thank you, it's not really about PCA or anything else it's the fact that the board should understand that we're going to take a big hit financially there is going to be a gap between given the ATAs arrival you know we were able to get good deals on our other two spaces but it certainly doesn't make up for the fact that we've lost the Department of Mental Health and the other state agencies so I think something to understand what else we've got to turn I believe we have the support of the town manager during the budgeting process to help out in getting some of this up I think also as I mentioned the hope is that there might be a short term gain with the potential user of the space so we'll have to see whether that comes to fruition but we should all understand that one of the other reasons for a January 31 kind of view is because in going into town meeting and budgets and everything else we'll really need to understand what it is that we're doing here and what it is that we're committing to the fact is there were no other responses to the RFID so we were taking a hit no matter what and obviously we looked back at the original urban plan for that space it was supposed to be a community place so I think this gets back to the roots I think to some extent having the state agencies in there was a great thing from just a pure cost perspective but I'm not sure it really was what it was first developed for so I think we're getting back to the roots I think we have the support of the town but the spring we'll definitely need to get our ducks in a row and be able to have with any luck the manager and finance committee support on the move we're making here because the building is very likely not to be self sufficient once we make this I thought it was sufficient it was self sufficient and there's a lot of things that need to be done so yeah it matters what you consider to be self sufficient if you let something go to heck I think it's all sufficient it certainly needs some capital outlays so separate communication but I think it was fairly self sufficient and just to you know that financial picture of what it will look like and projections will be at the next meeting once we conclude this conversation that I'll provide you with the projections the way it is right now and project it do you wonder whether we need to have a condition in there about us getting the support for the building and appropriation between us and the ACM yeah it's almost as if we don't get the support of town meeting and appropriation so since we're talking about money the urban renewal fund would be a source of funds in the immediate and it's certainly a healthy account to draw from number one and number two I would say the next year because this is like a three year plan really what we would be entering into there it's not really things don't change dramatically as of July 1st next year it's really looking ahead so I would suggest that's a future conversation and frankly it aligns perfectly with the super center conversations in terms of what we've been proposing happening here so I think they would all come together as one thing happy request happy going to town meeting with your going to town meeting with your hand I would never have a conversation well you just have to ask but we will be asking for the senior center so it's timely at that point we will also talk about other needs of the building so you need to authorize authorize me to sign it I move to authorize the chairman of the ARB and who will sign the memorandum of understanding for the arts and art I'll second all in favor hi thank you 1-0-2 1-0-2 thank you I don't think you'll be able to read my hand okay have a good moment well I I'll send you the draft yeah I just want to make sure yeah yeah I did I took it right here but it's a draft I just want to yeah you may yeah I do yeah I'm sorry it's a lot of work but it makes sense to move it there yeah yeah yes it's changing it was a little e-mail it was a reply versus a reply all that yeah I think I heard all voices so the only other thing related to the central school is I am still trying to work with Kathy Bode from the superintendent to talk about potential use of the space I don't have enough information to record anything back but I just want to let you know that those conversations are still happening so I'm meeting with her tomorrow at noon and that would be then for your next meeting I can bring something to you so alright so keep talking yeah I'll keep talking mostly updates and dates for you to be aware of I think I shared some of these in the last meeting but the first thing that I thought we could celebrate is the housing production plans that you adopted on June 20th was adopted by the board selected on July 18th so that's fantastic what was the debate like? I would say and Laura was there it was very minimal I think had an excellent presentation and they had enough information before them and had asked questions that helped them to decide to move it forward and we had incorporated your changes into right so so it was adopted and so the next steps are that we'll get the meeting minutes approved tonight from the ARB from June 20th and then we'll await the approved minutes from the board selected and then it goes to the state for ultimate approval so hopefully that will be an approved plan as of September I guess so that's the first thing the second thing is just an update we're in the I mentioned last month that form hiring process for both the community development blocker and administrator and the senior planner and today and then the rest of this week are second interviews with people so I'm hoping that we can make some decisions by the end of this week and that two new people will start in probably the next three weeks which will be very important to the health and well-being of the department because we have many things happening right now and the federal grant program really requires somebody to be running it all the time so that's something to be aware of and then in terms of upcoming meetings I had mentioned at the last meeting the first meeting is happening that's this Thursday night now at the Don's School and then just some other updates since we last met the first meeting is now on August 4th at 8 a.m. and then now that I have that meeting scheduled I'm going to work on the residential study group first meeting date the historic resources is in the working group committee their first meeting is on August 1st and then also on August 1st is the new work study group a lot of groups a lot of circles and a lot of people with that we're going to the residential classification is that I thought I was going to back you up I'll let you know if I'm on a group journey but it should be okay in case you want to put a hold on the calendar if you do too and then the Mass Ad Streetscape project there will be a meeting in September that date will be forthcoming I've held on to September 16th but we'll get you a final date for that if you're curious about the final plan and then just a couple of other things I don't know how involved you have been potentially over the last couple of years like a gateway signage was there any oh yeah oh it's been a long time signs of landscaping free gateways in town so we'll be putting out a bid to get back going it will happen actually in the spring next year but I'm going to bid now so Mass have on either side yeah it's like at all of the infantry movies okay yeah welcome to Arlington and then all the buildings are active so we already had the the design had been funded and paid for so I have all the design plans and the specifications it just needs to be effective and we even have all the cost estimates so we have the funding and the capital plan for the last three years so now it's time to put it out to bid it's been a long time wanted to keep you aware of that there's just a few other things that are going on with the buildings with central school in addition to the conversation we just had we're going to be working on a bid for the parking lot and for the two entryways so both maple street and academy and that's from a combination of capital plan as well as the urban renewal fund and then you may have noticed that Jefferson powerhouse has been in a completion mode it's really beautiful and so there's going to be a summer so I hosted by the Della museum on August 7th Sunday at night I would love for you to be able to join in the celebration of the completion of the renovation August 7th what time? what time? I'll send you the details those are my updates but I guess actually there's one last one I put down here which is town day and everybody's really excited about it and so I thought I might yes in sight here Laura's going to be does someone want my polo shirt? I've got a polo I thought I might need to there's a few more perhaps participate in our booth I participated in the last time it was about 6 weeks did you get a shirt? can I offer you a booth? if you miss the shirt oh I have no shirts but I can figure that out I think a couple of us could fit in my shirt we sent it for you it was rather large it depends on between shifts exactly it is September 16th and 17th 16th and 17th Friday and then Saturday that's the only mess I've ever been close to and I don't have a booth but I just wanted to let you know that I've reserved a booth as well as the many committees and boards so if you would like to participate I don't have a schedule yet but when I do if you're interested please let me know GIS is always a big hit there have a GIS go though they say exactly you just need one separate visual so that's my update you're welcome that's from June 20th I didn't have any suggestions here I did not either that was fine I'll move to approve the minutes of is it June 20th second all in favor hi anything else anything else from anybody else just what was the next scheduled meeting the next scheduled meeting is August 15th and we have two we will have two EDRs a special group of hearings coming before us we should be getting all of the paperwork I'm making a jump I think we have one right now it's an important meeting August 15th at 7.30 I have feeling I'm really busy I'm just trying to so the next meetings are all posted the same they had been normally we're on sort of a summer schedule but everything else is posted as is so you you're very responsible for the whole calendar the only thing that's changed is the time will they be pretty complicated EDRs the only reason I ask is because I'll be out that week and so I'll have to get it back somewhere I don't think they're very complicated from a review I will give you a heads up one of them is from the Massachusetts Patient Foundation from the medical marijuana facility that's number one and number two is from a business that is trying to open up in the kiosk at the development but it requires you to amend the permit to address the change of use of kiosk that won't be the medical marijuana that's the heads up that's a good point did that generate a lot of at this election one particular doctor has an objection that's true actually you're right we can investigate the different communities so what's our role in that is it just a regular role to EDR special permit it's allowed by Zona you see it's allowed by special permit just also make one point which is that we need four votes for an EDR so if anybody feels like they can't make it please let us know as much in advance as possible because there actually be we need to post and advertise starting basically in the spring but we can't we can't even hold the meeting I'll move to adjourn second all in favor