 It's a note on there to remind myself to record, but it doesn't work. Okay. We're recording the meeting is started at two o two p.m. And we have just done a welcome to everybody who's here waiting for Joan. And Anthony is going to go ahead and share with us a membership survey that he gave out. Okay. Hi everyone. Good afternoon. So hopefully. Oh, Susan, do you want to stop sharing? I thought I did. Is somebody sharing their screen. It does not say that I'm sharing. Okay, somebody else is sharing. So this is going to stop your sharing. That's the message I'm getting from zoom. I've never seen it before. That's interesting. Okay. So actually I also posted this to the board. So some of you may have already had a chance to kind of peruse this at your own leisure. But I'll try to do this quickly. So you may recall right around the turn of the new year. And I think also in the January update, or maybe December update that went out, we invited members to complete a survey on the 2021 conference. State conference, which at the moment is still scheduled for Pasadena for the Halloween weekend. So we basically wanted to find out, you know, what's going on in the fall. So we wanted to see where people's druthers about actually attending an in-person conference in the fall of 2021, you know, given where we were a month ago, you know, vaccination starting to roll out across the country. You know, some schools considering going back to in-person at some point during the year. So we just wanted to kind of take the temperature of our membership. See where people stood. So we just wanted to get to when Joan gets to the room. So let me just run through these quickly. We did have mostly members weigh in on the survey. We did have some non-members and that's just the way these surveys go, the way they get distributed. We wanted to find out from our members, you know, basically about their work schedule up to date or up till now. So about, it turned out that about 80% of folks are either working at the level of hours, number of hours, or even more versus about 20% or so who are working fewer hours, not less hours, fewer hours. ESL teachers. So, but we didn't ask for, you know, how many members actually had gone down to zero. So we just wanted to know if it was, you know, same fewer or more. Then we wanted to find out do your schools or organizations have a return to in-person in 2021? About 60%, a little more than 60% said no. Of the 40% that said yes, it looks like most folks will be returning in the fall or at least have a plan to return in the fall. Some people might come back earlier in the spring or summer. And then there are people who said we're waiting till 2022 until we actually come back in person. And then if no, if you're not, if you don't have a plan to come back, when do you think you might come back? Again, the majority said the fall, you know, fall or later, fall 2021 or sometime in 2022, about a third, no idea still at all, like no indication. And then some people might come back a little bit earlier. Okay, next question was on a scale from one to four, with one being not at all eager and for very much eager, how eager are you to attend in-person events like our conference in the fall? So about 60% were on the left-hand side of the scale, you know, not at all or slightly. And then, you know, about 40% were more on the, more eager to attend. We asked about, you know, what do you think about actually attending the conference? Again, given where we were about a month ago or so, it's about 50-50 or was 50-50 at this point. I don't know if the scale has changed at all with more vaccinations coming out, but I'm guessing it's probably still about 50-50. And then, you know, if you are thinking, if you would be interested in attending, what do you think about your attendance? So again, this is typical of any state conference really. I mean, you know, the majority of folks show up on a Friday and Saturday, but we do have some folks who come early to attend in Plenary, and then we have some folks who stick around for like Sunday morning sessions that we've had in the past. But again, majority would be Friday and Saturday. Sorry for the scroll. If you are open to attending the state conference, how likely are, so, okay, so again, just a caveat. So look at these numbers or think about these numbers. So 50% of folks would actually be okay to attend, but 50% are not. So now we're looking at the 50% who said, if you would be interested in attending, and about 50% of those folks were likely to stay in a hotel room. So, you know, this percentage down here, about 40%, you know, open to the possibility, but not likely. This is probably Southern California folks anyway, who would drive or, you know, just come for the day. And then about a little bit more than 10% not, not at all, not under any circumstances. And then if you are open to attending, what do you think about the larger events within the conference, right? The plenaries, the exhibit hall, the president's lunch, if you go to that event. So, you know, about two thirds open to a few, but not all of these events, about a third. Some are most of the events. And then again, these folks, the slight slipper here, not at all under any circumstances. So their attendance would probably be very, very limited. Like they would just go to the workshops and avoid all the big events. Excuse me. And then we asked two open-ended questions at the end, given everything that happened in 2020. Do you think that the state conference should have a particular focus? I think if you had, if you took the time to read these, they were very informative, I thought, but basically, I think there are two threads that run throughout these comments. One is the education. And the other is the, all things technology, you know, how do I keep working in my online classroom? How do I shift to a hybrid classroom? When we go back to in person, blended learning. How do we take technology lessons that we've learned and weave them into our instruction moving forward. Kind of that stream. And then the other stream is very much in tune with. You know, more discussions about diversity and equity and inclusion. So I would say that they were kind of, you know, those are the two things that sort of jumped out for me. The second open any question again sorry for the scroll. What a lot to say. Let us know if there's anything else to consider as we plan for the in person state conference in 2021. So, there are a lot of ideas that came out of this. There were a number of comments that basically asked, could could T cell can, what can, what could T cell consider a quote on high blessing quote hybrid conference so we don't want to, we were on the fence about going. But if we don't go, could you tape everything or live stream everything so that we can see it because we won't be there in person, because we're leery of being in person but for all of you who will be there in person. We can't do your thing but can we kind of tap into the conference live stream whatever. So that seemed to be like a big suggestion that came out. You know, we are, you know, there were also, you know, we, there were some members who appreciated being asked because I'm not sure that a lot of us are being asked for like other conferences that are being considered at the moment. I think I personally I feel like we should, you know, tap into the membership much more than we are doing anyway so I'm glad that that came out. And I'll leave it there I'll stop there. If there are any questions that I can field. Yeah, we turn it over to Joan. Um, can I question. Okay, go ahead. Yeah, I and I put it in the chat. I just got my vaccine a couple of days ago. But I was wondering. I was wondering if by chance, you know, if it. If by chance, there's a hybrid format or any sort of face to face component. So, uh, Katisa would require registrants to either be tested for COVID and or be vaccinated. Nancy, could we answer that question after Joan speaks because I think. Oh, sure. Conversation. Yeah. Okay. So here. Let's keep that on the table. Yeah. And I've invited her as a guest today to come and talk to you because many of you probably have never met Joan. She's the person who does all the conferencing and hotels for us here organizes everything. And she's here to speak to us about that very topic. So go ahead, Joan. Do you want me to share the screen or do you want to share. You know, just, um, just wanted to say hi to everybody. I have been working with Katisa all since 2014. She's a very experienced, which is now merits global events actually was working with you years before that, but I came on board for your first conference actually first conference in 2013. And then I started doing the contracting for you in 2014. Just a little bit of my background a really, really brief background. I was in the hotel industry for 25 years. Thank you. And I worked with several major hotel companies, including starwood hotels as a director of sales. So I think what I brought to the table when I came to work for experience and merits global events is the fact that I really do understand what the hotels are looking for from their perspective in the way of contract negotiations, what they can and can't do. And if they push back on something being able to say I know you really can do that because I did it so, or push back to you saying they really can't do that. You're asking for something that really isn't feasible for the hotel to do so. So that is what led me to work with merits global events and work. So, yeah, if you want to put those up, you know what, I can answer that question regarding the testing. We saw question or a convention center testing. A lot of hotel companies and convention centers are now offering testing, not necessarily vaccinations but they're offering testing on site so that is something we can always check with the convention center and the hotels what they're doing, and both Hilton and the Hilton Riyadh, which is all three hotels we're working with, all have very, very detailed specific health and cleanliness protocols in every one of their hotels and I think the Hilton one is about a 20 page document so I can share that with you as well. And that's a before you continue. And you'll get, you'll get into this discussion but just so everybody knows the current arrangement in Pasadena is for the Catoosal conference to be at the Pasadena convention center, and then we're currently contracted with three different hotels in the area. I don't know how many of you are familiar with Pasadena there's one Joan that's basically on the, on the grounds of the convention center I believe and then you are within, like in the neighborhood. The Hilton is right there in the Sheraton is, is across the street and I think the West is like a block away. Okay, thank you. So, what did you want to look at with reference to I sent, I sent over two documents that just gives you an idea one of them. I went back to the hotels and as you know we had this book for 2019. We rebooked it for 2020. Let's go back, booked it for 2020, rebooked it for 2021. The next document is asking them. I gave them a couple of scenarios what if we move this program to 2022. So when we moved it from 2021 to 2022. 2020 to 2021. They did wave all cancellation fees, which is pretty much what all hotels did last year give or take a few. We're going to move the group again to 2022. A lot of hotels are now starting to buckle down they have a lot of ownership. A lot of REITs that are owning them and saying you know what you can't, we're going to have to start collecting cancellation fees. Pasadena has been an unbelievably good partner. And they have agreed to move the entire meeting to 2022. They have these dates available September 30 to October two with absolutely no penalty. So if we were to pay a penalty right now, if they were to charge us a penalty, it's about $88,000 that they would have every right to charge at this point because it's truly not a force measure at this point. But that's without being said they are willing to move it. I asked them if we kept it in the 2021 program what would they do. The Hilton Center said they would work with us on the meeting space. However, we need to really look at the space because there may be social distancing involved still in October, the six foot social distancing so they thought that you still might want to go ahead with holding the existing space they would work with us on that they would reduce the food and beverage minimum according to how many people actually showed up. Let's come back a little bit differently. The Hilton just wanted to know, okay, what would this look like how many people would actually be attending. And we'll talk about adjusting the contract to that pickup, but no, no guarantees on what that's going to look like until we give them some understanding of, you know, it's going to be 50%, is it going to be 35%. We really have to give them an idea of what you'd be looking at. The West and Pasadena, pretty much the same. They said we'll work with you but did not give an exact figure. And then the West and Pasadena said they would work with you at a 50% attrition. And then I asked them, what if you wait a little bit longer. All the hotels and the convention center said yes they would work with you, but there's no guarantee on any space being available. So I think if you're going to do it, we need to do it soon. You're going to be moving it to 2022 you'd want to do it soon, because if we wait another month. And the situation gets better and better and more people get the needles in their arms. They could very welcome back and say, you know what, we're, we're going to hold this and we're not going to let you cancel anymore. So the sooner you make the decision the better. And that gives them a chance to resell this space as well. Was there any questions on that from anybody or I didn't don't see anything the chat room. Okay, I just want to ask a clarifying question so for sure that September 30 to October, October's two weekend is basically our only option. It is that's the only one that is available at the convention center they went through all of their dates that's the only date available and understand keep in mind. This is a, if we move the dates to 2022, they will waive the cancellation fee. If we say we're just going to cancel and don't want to rebook, then you will be charged the cancellation fee. Right. This one to be clear on the holding the space to for you. Yeah, exactly. I just want to be clear on that we can date. Thanks. Hi, this is Nirmala. Hi. I believe we met in 2013. Yeah, hi. Good to see you again. You too. Just a quick question. When is our deadline to let you know our final decision. The hotels have not given us a deadline, but I would say within the month. We need to let them know. So our plan is to vote on this today Nirmala, so not to worry because I think the sooner we decide the better we're going to be. Any other questions. That's fine. There's that other doc does Joan want to talk about that. Yeah, I'll bring it up if she wants to. So we have this cost savings report. There you go. So this is just giving you an idea of. Sorry. What we have done together over the past couple of years since I've been working with you, just breaking down some of the cost savings that have come to play each year. So sleeping realms is basically that is just taking what their original quote was to us, not necessarily their transient rate, but what they courted us and us going back and saying, Hey, let's rate down a little bit. It's a little bit too high. It's not within their budget. Santa Clara in 2017 just quoted this ridiculously high rate, and then they came back with a really good rate so that's that one's a little bit high concessions are just things like sweet upgrades. Additional savings on your attrition if you don't pick up 100% if you only pick up 80%. There's no charge for that. Complementary rooms, we always ask for, for every 40 rooms to pick up, you get one complimentary room, and that goes to the master bill it just comes off your master bill this is ways to take things off the master bill room lock is just what that is is we go in and actually have the hotel or the city, they'll see how many rooms actually picked up. And where that doesn't sound like it's a big deal, it can be a very big deal because the room lock, if you don't pick up 80% you're responsible for everything over that. There have been several times where I have found that groups have booked outside or individuals have booked outside the group block. And in the case of it was I think Santa Clara in 2017. You were at about 750 room nights and the contract said if you hit 800 room nights will give you a rebate of $3100. That room block yielded 800 rooms on the die. So we were able to get $3100 back to the master account. Use it outside contractors that is also really important since you use so many outside contractors, you know with with your AV and your show production. That allows you to bring those in without being without being charged anything. You can't come back after we sign a contract and say you've got a resort fee. So the list goes on and on I thought these were just some that would show you some some real relevance to what your particular group does. So in the last sessions, the rebates and the discounts, whether we asked for a rebate in 2015 and again in 2018, Anaheim asked us to move the dates. And I went back and said well if you're going to make them move what are you going to do for them. They immediately said we'll give them $10,000 back to their master bill. So that kind of is, is what some of these rebates are. So all of these numbers, the concessions, the rebates, the discounts, it's about $400,000 and savings over the last eight years. To Katesel. And this is like hard dollars to your bottom line. Thank you, Jeff. And cancellation fees. That's just showing this year like I told you it was 88,000 in 2020 when we canceled had that cancellation. And they charged us, we were later in the year we were in June and that would have been about $118,000. So, I didn't include those in your total savings because I, they're not hard dollars that's just showing you what the cancellation charges were. That last, that last box in pink is just showing you, obviously we didn't do that since 2020, but in 2019, we had four and a half million roommates contracted with merits global events. So basically what that means is, I can see every contract that has been written by every one of my peers at merits, and go in and look at the contract and say hey, tell me you can give me this but I'm seeing on this contract you can give me that. So I want to get that too. So I can see what all of these hotels are doing in all of these cities to other organizations and what they're offering them and try to use that to kind of benchmark for better rates and better concessions for you. Thank you. Does that make sense. Does anybody have questions for Joe. So, if there are no questions. I understand what Joan does because I think it's important for the whole board to know who she is and what she does since she's, she's the one who helps us with all of our conferences. And if there's no questions. Yeah. So, when you go back to the convention center and the hotels and let's just say we, we go with the 20 22 option. So what is it that needs to be done next. So, in terms, I mean do we have is there further negotiations or we just signing a paper or what's It should be really simple. I did not ask them and I purposely did not ask them what the rate will be for next year. It could go up a bit. I don't want to bring that to the table because why remind them that it's another year and the rates might go up so I'm going to assume right now and hope right now that the rates won't change, but they could they could change, you know, 3% or something like that it wouldn't be much. We would need to do a letter like we did last year both to the convention center and all three hotels. Susan I believe you have those letters from last year we could just use the exact same letter plop in the new dates or plop in this year's dates and present them to the hotels, and then I will just go ahead and rewrite the contracts for the New Year's, we keep all the same concessions we keep same room blocks, they did stipulate that it would be based on the same room blocks. So, and as Susan, when I spoke with you you thought there would be no reason that after a two year period, we wouldn't see those numbers. If not bigger, bigger progress this year. There's going to be pent up demand and people are people are right now and this is what I'm hearing industry wide is everybody wants to get back to face to face meetings. We're kind of tired of zoom meetings I mean it's just you want to get back you want to have that connection, you want to have a cocktail with your friend it's just the, you know the side bars that go on in these meetings, nobody really wants to continue with hybrid meeting or with completely virtual meetings so I don't see why you wouldn't have the same situation. Okay, we're all tired of our houses. I want to see what's behind this screen really. So, we're going to probably take a vote on this. And then we have another item that we need to vote on, but anything else to share Joan or. No, that's it. The sooner the better like I said they are holding space. There's not a deadline but what we do need to and if you're voting on it today that's great. And until the contracts are signed, they can somebody else can always come along and take the space out from under us so this, and they would never do that without letting us know but it would be. Okay, so and so once this meeting space, you have 48 hours to make a decision so that happens, they can come back with that. So nothing is done until the contracts are signed. I believe when you wake up Monday morning you will see an email. It's it's dumping it's snowing like crazy here in Colorado. Oh, no, it's not here. I live in a ski resort so it snow is a good thing here. That's not a that's not a bad word. It's not a four letter word. Okay, so I, any no questions for Joan. Okay, great. Well thank you all have a great weekend. Thank you. Thank you for coming we appreciate it. You bet. Have a great weekend. Talk to you next week. Bye bye. Okay, so what we need to vote on us to, we need to vote on the conference. So, Can somebody move. I will we probably want to move it to 2022, but we need to vote on it. So can somebody move, make a motion. I cannot move. Anybody else who's a voting member can move. Can I move that we postponed the 2021 conference in Pasadena to 2022 in Pasadena. Can somebody second a second. Yeah, yeah. Yes, discussion. Susan. I'm just wondering, you know, if people, I know people if, you know, if they could look or visualize a 2022 fall calendar. Does that weekend present any problems that we as an organization foresee, you know, anything else big on the calendar that we're not considering at the moment that would get us in the trouble. We're doing it the same weekend as whatever. Is it a religious holiday? Is it a holiday of any sort? Is it anything happening in the CSUs or the UCs or, you know, that we that we need to consider it all. If anybody has anything. So can someone look up the calendar of holidays for the Jewish holidays. I'm looking at it right now and it's. Well, hold on, let me double check. It's okay. I've got it. So the Russia, Shana, this is Margie is September 25 through September 27. And then young young Kapoor is the fourth. So I think we're in between the two. That's amazing. That's pretty good. Okay, so I don't hear as. We need to ask a question. Yeah, go ahead. This is Lisa. Sorry. I'm just thinking about the conference and, you know, they were talking about how she was talking about how, you know, people are going to be excited about going to back to face to face, you know, after being on zoom for so long. But I was kind of thinking about my administrator, because, you know, now, right now with everything virtual, they're not having to pay teachers or what honor people in their staff to go travel and stay in hotels and pay for expensive registration fees. You know what I mean, they're like, they're kind of happy that there's no face to face conferences right now. And so I don't know if that would be a consideration like, like, if you do face to face is it all face to face or would they be would there be a hybrid. So we would have to talk about that later. The problem is, if we don't have it, we pay $88,000. Yeah. So, or we have it in 2021 which I really don't feel like we should be having a conference in 2021. Right. And so I think we have to hope that we can get enough people to be able to pay the high fees it's going to be, you know, once. Hopefully we can make the case that this is, you know, really spread it out like as time is going by towards 2022, you know, like, you know, that this is the this is going to go back to the face to face, you know, and to encourage everybody to go back and not be the costs and things will have to have like a big car like the big get together we're finally getting can meet face to face, you know, they get a party or something like that. That's really fun. Yeah, because that could be really expensive for you know some of the districts again and with enrollment down and budget, you know budget being really low again, you know, it could that could be an effect to understand that but we have no really choice we have to have the conference and Pasadena. Yeah, I don't think we can push it out past 2022. I understand. No, go ahead. Susan, is this a good time to talk about Jones fees. Well, I was waiting for Joan to leave. And that's another action item so first let's do one thing at a time. Okay. I was going to say that I think what what we stand to lose if we wanted to cancel the conference entirely is is even more than $88,000 that's just the conference center. That's just the hotels. Just the hotel so it's really unfortunately the question of whether or not we should be doing a virtual conference it seems like kind of move in this case because of how much we stand to lose if we don't have this conference in Pasadena at some point. So shall we take a vote then and then we can move on to the second action item because we're starting to fall behind in schedule. Yeah, Susan sorry one more thing, actually to Lily's point so kate so has put down an amount of money actually to the to the convention center so we did that in anticipation of the 2020 there so we actually owe a small remainder still to Pasadena I think I don't know if you're most going to mention that or not. So we actually have sent some money into this conference already, not on the hotel side on conventions, a convention center side so I mean, you know we're already sort of on the financial hook as it were. But to Lily's point she's right I mean basically we do it this year we do it next year I mean I think that's the decision in front of us. Okay, so can we now vote. If you're a voting member. You, I hope you all voting members know who you are. What you do is you put your name in the chat box and you put whether. Yes, no or abstain. And if you are an assistant and your voting member is not here go ahead and vote for them. Yes. And I can vote so. I'm not sure about your voting status feel free to send me a message to. Yeah, Julie's not there Erica you can vote. So I think we have enough votes. So the motion passes we will have the conference, September 31 October 2 in 2022. And now we move on to the Jones fees. So Joan has, Joan has asked us and she did all the work already, but she asked us for a $5,000 escrow, just to be to ensure that we abide by the contract with her. So it's not like we're giving her $5,000 it's just an escrow account she will give us back to $5,000 and we actually do the room block because the only way she gets paid she gets paid by the hotels, and she hasn't gotten paid in two years. And so she, she feels like she needs this $5,000 as sort of like a security key security blanket or something I don't know. So she's asked us for that fight and we don't you know she asked us in December, when I want to say if she's not here right. She asked us in December, when she was, it was very negative like it wasn't going to happen when we talked to her in December, it was like we talked to her in December and we talked to her in January and something had changed between December and January and in January she was very positive. But in December she said we needed to give her this $5,000 retainer fee, and she would pay it back to us when we had the conference. I don't know since she did all the work already. I don't know if she still wants it or not, but since she did ask for it, I wanted to vote on whether we could give it to her or not. Susan. Can I, can I felt the details a little bit here so Joan mentioned that she works for this organization called Maritz. And so this is actually what they call a client service agreement this is actually issued by Maritz so we signed this client service agreement with Maritz for Joan's services. And as Susan said, you know, I mean, she's done a lot of the work it is. Yeah, I am a little unclear as to whether we actually still have to pay this. Yeah, to her or not or even to sign this agreement. So what I know is that we probably will end up doing it. And, you know, I think Joan also detailed the history that she's had with the organization I think a number of us know her and have worked with her in the past so. So we know who she is and, and, you know, I feel okay paying her the 5000. And we had an ex com meeting, and we talked about it. And we all decided that the 5000 was worth what the services were. Get that money back. Yes, when when the conference actually happens. Yes. So it will come back to us. So I need somebody to move that we paid you on the 5000. Susan I can make a motion right. Yeah. Okay. So I moved that kateesaw sign a client service. Let me get the name of that document again. I moved the kateesaw sign a client service agreement with Joan Morrison and pay her the agreement fee of $5000. And somebody second please. I second this is Lily. Thank you Lily. So discussion. What if she's not actually asking for it. And we won't pay her. Can you write that into the motion. Anthony can you write that into the motion. I'll amend my motion at the end to say, if requested. Yeah, as requested. Yeah, if requested. Yeah. If as tomato tomorrow. Yeah. Okay, so any discussion. All right, then I'm going to call for the vote because we're running over time on this. So go ahead and put your name and your vote in the box that box. If you're a voting member. Actually zoom meetings make voting much easier. And then let me know when we have enough votes. We have eight right now. Okay, so then the motion passes. Thank you so much. And Anthony and I will get on getting the new team ready for the fall state conference, which will be done virtually again. But we'll have a conference in fall, but it'll be a virtual conference and we'll try and keep it close to the dates that we had originally scheduled so that people's calendars won't get messed up. Okay. So let's the next item on the agenda. Let me, am I still sharing the screen. Yes. Okay. It doesn't show me the sharing anymore. It's changed. So we are going to approve the 2020 minutes which everybody was sent already correct. So they're not reading it for the first time right. Yes, December 2020 minutes were sent out previously. And we did make some changes based on people's comments. And so this is Marsha may interrupt. When I click on that link. It goes to October 16. So I'm confused. Oh, that's right. It's October 16. Oh, my mistake. Let me put the right one in. Okay. Thank you, Marsha. I didn't even notice that. The one that I don't feel I can approve that. The, well, I've, I've been sending it out by email. By email. You probably wouldn't have gotten it because maybe did you only send it to the voting board or did you send it to everybody? Let me find out. I'm not voting. I'm voting member anymore. Maybe that's why I would send it to everyone for, for comments. Comments to everyone would have gotten it. You would have gotten it, but let's see if it's there now. Yeah, it. Let's see. That's a great question. I think there's a great problem in the last email it linked to the October ones. Let me see if it linked to the correct minutes in the previous email because the last one was just a reminder. Well, that's the one I clicked. I wasn't getting. You know, I have not gotten any of the messages from the message board. Since January of this year. For. For. Ford. I checked and my name is there as a member. So I wrote a ticket because I think that's odd. So has the link change. I swam over to the. The message board through the website. And I came up with October 16th again. So. I'm not sure that anybody else. Attempting to fix it at the moment, I apologize. So we'll come back and vote on those later. And let's have Nirmala do the treasury report. Sure. Okay. I'll stop sharing. Okay. Go ahead and start sharing here. You can share it now. Hello everyone. Good afternoon. Happy Friday to you all. Thank you. Thank you. So let me go ahead. First special thanks to Bentley. I see that you're here. You've actually. You're actually the one who created this template. So it makes it a lot easier for all of us to just use, keep using this. So. All right. Here's our first quarter. I wonder why it keeps on changing. Okay. First quarter for the year 2021 financial summary. We have a little bit of a gap. And our ending balance in December was 28,000. A little over 28,000. And our ending balance in January is. A little less than 27,000. And here's our income and expenses. Deport for deposits. We have about $966. And. And if you notice. In December months are what we call deadly months. We don't have much activity during these two months. But the following this coming spring, we hope to have more activities and more. More money coming in. As far as expenses in December, we have a little over 3000. And that's because we provided refunds for the virtual conference for participants in the virtual conferences. And we also have a lot of money coming in. And part of the checks here also. Was from the $2,800 fee for the accountant. All right. And then the. Authorized net transnational bank. This one varies month to month, depending on the number of transactions. Also, it depends on. The number of transactions. So we have a little over 72. And here in January, it's $69, 69 and 49, 69, 49. And then zoom renewal. We pay that once a year for $149 and 90. And then this via consulting website. That's 235. Before we used to pay about 195. And then we paid about. Yeah. The website. Fee has gone up. All right. So the total expenses for December is about 34, 94 and three cents. And then here in January, the total expenses is 15, 66, 66. Can we mute whoever. Let me. I think it's here. So we have a net income in December of a negative 2,527. But here in January, we made money, 701 and 93. But our balance, a total balance for the end of January is 26,945 and 32. All right. Moving on. We want to show you how much we have improved or how much we have really done well as far as paying off our creditors. So since 2019, we have about $79,000 and 706 and 60 cents. Of loan to pay. And then it went down to about 20, 21,535 and 26. So that's amazing. Because now we have, sorry about that. Now we only have a balance of 19,200. So let's go over some of the creditor, creditors that we've paid in the past language magazine. That's already paid off Wells Fargo credit card. We're done with that ball frost group. Zero balance. So we only need to pay show gear for 4,200. That number is wrong, right? Because we found out it's 5,800. Oh, this one here, the show gear. Yeah. Oh, okay. 5,800. So I'll make an adjustment to that one. Thank you, Susan. Okay. And then Ellen Lang 40, 4,900. Susan. 10,100. All right. Any questions before I move on? To the next one, because I'd like to show you what our recurring bills are. Oh, by the way, so total debt that we've had. I think this one is more than that because of. Of now the change in the balance. It's a hundred and one more or less a hundred and 1,241 dollars and 86. That's the organization. Yeah. That's the organization I inherited. We inherited. Yeah. So that's amazing because we're down to 19,200. So great job to you guys who have worked hard. In keeping this. Yeah. So it's a round of applause. All right. So questions, you guys. No. Okay. All right. Moving on to the next one. See the chat at the moment, but let me go ahead and share with you. The recurring bills. Oh, the chat is all good stuff. Okay. Can you guys see. This word document says the recurring bills. Right now your screen is frozen. Frozen. Okay. Let me go ahead and reshare. Okay. Okay. Here we go. How about this? Yeah. All right. So just want to share with you. So every. Thursday night, Susan Anthony and Robin myself. Meet together. Virtually. And decide. How we're going to present this. And Anthony came up with the idea of putting together this. Sort of glossary for you guys to know. And this one was actually helpful for me. Because I'm pretty much a new board member. So I really have to. Understand what's going on with our finances. So. As far as the franchise tax board, we pay 25. And that's. A yearly fee. Some time in March. That's our state tax. We have the tea salt dues because we're in the state tax. We have the tea salt dues because we're an affiliate of tea salt. So that's 450. Every April. And we have the a sero insurance directors and officers. Policy renewals. So in case we get sued. If we ever file a bankruptcy, for example, God forbid, then we are covered. And that's 1207. Every April. Okay. And then we have go daddy. This one, according to my understanding, we'll go away by 2022. Right. Because now we, we were going to have a new. Website domain. If I'm correct me, if I'm wrong. That's going to be free. Okay. So feel free to correct me, Susan or Anthony. Margie could correct you on that one. Okay. I just, I was about to type it, but I'll just say it really quickly. Yeah. We're just holding on to the Kati cell journal. Org site until we get. Enough. Traffic at the new site that we're unveiling shortly. So that's just, it's not very expensive for, for that domain name for the year. Cool. Great. Thanks, Margie. Go ahead. Would you mind? Could you just make your screen or your document a little bit bigger please? Yeah. Perfect. Perfect. Thank you. No problem. And then the Hartford insurance. That's something we pay for also on a yearly basis. That's 786. And that's the insurance for. When we have face-to-face meetings. And then we have the PO box where we receive our mail. That's 106 per year. And then quick books. That's our financial or accounting software. That's $377.50. That's paid every June. And then we have the California secretary of state $25. Every October. And then zoom renewal. 149. That's every December. And that's for our web virtual meeting room. And then for our member leap. Okay. V consulting website. That's 235. And I mentioned earlier, we used to pay 195. But this is a good problem because now we're getting, we're growing. And we now have a membership of about 1800. So that's great. Now we are paying 235 monthly. And then this one is a credit card fee. And it varies based on the number and amount of transactions. And this is a monthly fee. So just to give you an idea of how our fees, how our fees are processed. So when registration happens, it's done through member leap. And then authorize.net. Does the clearing or approval of that transaction. And once that's approved, transnational bank will then process the check to go to our bank of America. So there are actually three steps. And three different agencies where we pay our fees. First it goes through member leap and then authorize.net. And then transnational bank. So I hope that's clear because I had to clear it in my mind also how that works. And then it far as far as the Pasadena conference 2022. Anthony alluded to this earlier. So we owe a total of 14,974 and 87 cents. So not do until September 2022. So yeah, we have time. To. To save up on this. So any questions you guys before. I share this. Link to Lily. I'm sorry. Any questions you guys before I share this link to Lily. So she can include that in. In her report. For the minutes. Yes, Margie, there is a fee for stripe. It's the same percentage as PayPal. Because we're going to be using stripe. For the next virtual conference. So she wanted to know that. Yeah, it's the same exact price as PayPal, but it's not a, it's not a, it's only a price per transaction. It's not a fee that you pay upfront. No, it's just a price per. Okay. Thank you. So normally you did a great job. No, thank you. And I your help. I hope that this, we call it like a glossary of fees so that you kind of know where the money goes every. All the time. And I hope that was helpful for you. It was for me to see it all in one piece of paper. And who goes to Rob? Sorry. Who goes to Rob by the way, who really walked me through this. Because I feel like I'm a kindergartner when, when I'm, when I started learning all the stuff about the finances. So. Yeah. He got a full-time job at the library. So he will not be able to come to these meetings anymore, but he still meets with us every week. And he's still doing the job. He just can't come to the meetings. Yeah. So, Susan, just a couple of things. There was a question. Lisa did also ask in the chat about the, our face-to-face insurance. I'm not sure whether you saw it. Yeah. Okay. Do we want to answer it or. Well, I don't think we can cancel our insurance because then we would have to get new insurance and it's better just to keep the insurance continually going. Just as a rule of thumb. Yeah. And thank you, Susan. And then the, just a normalist earlier point. So some of us who have been on the board for many years or a number of years. Have not really gotten the financial education that I think we all need as board members. And so that's something that as normal said, we've been talking about in our Thursday evening meetings. And Susan's very big on transparency. I mean, if she wants all of you and members of the organization to really understand. The financial situation of the organization. So we're doing our best to provide that information. And any and all feedback that you have questions that you have about the financial structure of the organization. Are most appreciated because that helps us focus. Our attention on what it is that we need to be focusing our attention on. So we welcome any feedback and questions. And of course we thank all of you for all the hard work you're doing. And I appreciate all of you that are making the money with the events and the conferences and the memberships. So I really appreciate it. I know that you're all reaching out to member getting more members. And so I really appreciate that. Got a lot of members today. I don't know why. New memberships came in today. So shall we move on to the, anything else for Norma? Cause we're going to go back to Lily. So maybe Lily, we need to give a few minutes for people to look through the minutes. So what happened was I did send the correct minutes every time. It's only that the header at the top was incorrect because we had copied and pasted from the previous board meetings minutes. So I apologize for that. But every, every time I've sent out the minutes in December, two weeks ago and today to the agenda, every time that was the right set of minutes, it just happened to have the wrong date on it. So I think that's a good point. I do think people have had the chance to, to see it. It's been a few times that I've sent it out. I just out scrolls as low as possible. And thank you, Marcia for, for pointing that out. That was a, that was a big oversight. Wrong minute. That happens when we do copy and paste. Yeah, Susan, your thing is almost impossible to read. So if you're going to do that, go ahead and increase the size or just give us, just give us the link. I'm, I'm cool. I just, I'm saying, is that better? Well, kind of better. Yes. It's a little bit better. Thank you. Yes. There's also the link to it that is now working on the, on the agenda. Yeah, on the agenda. Yeah, that work. It was always working on the agenda. So am I going too fast or is it okay? Everyone should be able to access it themselves as well. Right. So if, if you're, I'm not done with it, but we're getting there. If you're okay with this, can somebody move? I'm, I'm assistant now. So I don't think I can move. I was always the mover last year. Yeah, somebody needs to move. And I can't do it. Yeah. This is Kara and I can move. I can move that we approve the minutes. That have been shared because there was an incorrect title. So I will move that we are, we approve the minutes that have been previously viewed, but shared here. And that's it, right? Yeah. And who would like to second. I can second that. Thank you, Regan. Okay. So all in favor, go ahead and put your name and say yes, no, or abstain. Now that Margie's mentioned it. I'll make this bigger too. Thank you. Okay. So the next item is the DEI statement from Cate saw that Nancy worked on with Monica. And I sent it to all the voting members to read an advanced Nancy so that we would not have to read the whole thing here. And you could just get input. And we need to vote. This is about the January. Six. Insurrection. Do you want to share? Let me stop. Yeah. Yeah, I can share. Yeah. Okay. Can everyone see my, I can make it. Okay. So thank you for, thank you, Susan, for sending it to the board members in advance. I just wanted to read it briefly, or if, if I don't have to read it, if you've already, has everybody had a chance to see the statement. All the voting members have. Okay. So it was a statement that I co-authored with Monica. And it basically focuses on the chain of events. On January 6th. And I know that we had a chance to run the statement by both Anthony and Susan. And I think what's important about the statement. Is the sort of the call to action. And so I'll, I'll sort of scroll down. Towards the sort of action items, if you will. So long story short, in the context of the upcoming May regional conference. Under the direction of song and Kimmy. So, Susan has set aside a spotlight panel for diversity, equity and inclusion. That'll be on Friday, May 7th. And then on Saturday, we'll have two breakout sessions. So the goal in the context of this document and the chain of events and in the context of the political, racial and social climate would be to address some of the issues. That have emerged as it relates to the TESL profession. So long story short, we'll be focusing on fostering civil dialogue. Focusing on professional development opportunities at the five levels. Conducting research. And focusing on ways to advocate for racial and socially just practices. So we need to keep it sharing. I think until we vote on this, we need to vote that this is. That everybody accepts a statement. So somebody move that. Somebody can move. I've read it and I vote that we move to accept the DEI statement as written. And somebody second, please. I'll second it. Thank you. Anthony. And all of, okay. So again, put your name in the chat box and say yes. No, or abstain. You didn't get a chance. You can. You might want to ask if there's any discussion. Oh, right. Is there any, I'm sorry. Is there any discussion? I love when there's no discussion, but I think we just need to make sure you're right. And so I appreciate everybody who keeps me on the Roberts rules. It's not my favorite thing, but. Okay. So now we can vote. Okay. So I think that's approved. All right. So Nancy, you can stop sharing now. Okay. And then I just had to. Yeah. Hi, Marcia. Yeah, I have a question. Where do we want to post this? Oh, yeah. Perfect. Thank you, Marcia. That was my, that was my, my question. Thank you for. So I guess I know that are the last time we had a statement. It went on the website. So I was wondering if. Vis-a-vis Marsha's question if. Someone would make a motion to vote whether to post this to the website. We don't need a motion for that. We've approved it so we can put it where we want. That's right. So we can add something to the website if we'd like to. Do that. And maybe what we could do is update what we have there now is a statement that we had. That was created last year. Yes. And put this one up. That's an update. And the social Margie says, social media accounts as well, Nancy. Pardon. Margie suggested we post on social media that we have. This is our statement. Oh, okay. Okay. Perfect. No, that'd be great. So to Marsha's point, it would, it would go to the website and then to Margie's point, you could also go on the social media platforms. That's great. Thank you, Marsha for making room on the website for it. Okay, Nancy, you can stop sharing so we can go back to the agenda. Did I stop sharing? Did you? I see it up there. So. Margie suggested we post on social media that we have. This is our statement. Oh, okay. Okay. Perfect. No, that'd be great. Thank you. Thank you. Thank you. Thank you. Oh, yes. Is it, is that now? Yeah, now I think I can. Okay. And then. Okay. And then I just had. So the other item that I wanted to bring up. Is to see if we could recruit. Some of the former current and incoming. Cate so presidents to consider making a donation to the Cate so Ed foundation for the diversity equity inclusion grant. And then along with the. And I say that because we ended up moving the deadline to. Or the, the submission. And then we moved the deadline to March 1st, because we only had three. Applicants. And then the. And then I also wanted to ask the level chairs. The grant is designed to have one representative from each levels. So if there's a way. To also recruit. And solicit applicants by way of the K. And then I also wanted to ask the level chairs. The diversity college chair, the community college chair. The adults education chair. And the intensive English program chair. And as well as the, the IG chair. If there's a way to. So I was wondering what, what you would recommend as far as. What would be the best way to facilitate that outreach. As far as that. Yes. Is that in the chat box? Sure. Is that. Lily is it. Okay. I can put that in the chat box after. And then I guess the only other thing. With regard to. Diversity is that I will be. Trying to work with. The board and members to see if they would want to be part of diversity profiles. Whether it's for black history, women's history, Native American. A month. And I, and I can. Send out a message on the, on the message boards. But that's it for diversity. So thank you. Thank you. Okay. So we're on this number six, which is the. The new IG that Margie suggested last. And I don't know where we are on this. I know we haven't voted for this. Margie, did you want to spend a few minutes talking about it? So we can. I will go super fast. So I've, I've put a link there to a Google doc that has the. Let me, let me pull that up on my end. I can share my screen, but I think you can all just see it if you want. It's, I put a short description. I was that we left this at people were going to tell me what the next step was after getting signatures. So I, I was asked to write a description. So I wrote a short description here on this Google doc. Again, thank you for sharing that. And then below that is the petition with all of the undersigned folks. And I think that Nora has checked these to make sure that everyone is in fact, or I'm not sure who checked somebody checked it. Yeah. To make sure that everyone is a member. So here's a short description. And I don't know what the next steps are after that, except maybe that's it. And you all can ask me questions if you'd like. And I don't know if the next step is to vote to have it, have the interest group joined the lineup. Or if there's another step in the process. I'm all for voting if we can vote. Anthony was. You, I saw that in the minute. Yes. That we just read. It said Anthony was going to do something. And bring it back to today's meeting. Right. So thank you, Marcia. Yeah, so there is this. Effort at this kind of corollary effort to get our. T cell documentation and proper order and we're still working on it. But basically, I think at this point, Margie. At all, I think you're, I think we should move ahead with this. I think you've done what it is you need to do. And, you know, we will, I'm still tracking down the proper documentation that will tell us what to do, but I think we have the right steps. So I think we should move forward with this. So we need somebody to move. Why don't I, why don't I make a motion too? So I can take entire responsibility for this, for this effort. So. So I move that. Let me see here. I move that we. We establish the corpus informed research and teaching interest group. In somebody's second, please. Yeah, I'll second. Thank you, Bentley. Discussion. No discussion. So let's take the vote, like your name and your vote. If you're a voting member. Oh, I have a question. Yes. Yes. I do have something. I don't know. I don't know. But having formed an ID before, I believe. I recall that. Besides the petition and the description. There should also be two people who have agreed to. Yeah. Be the coordinator and assistant coordinator. Upon. Creation or approval of this. I do. Do we have that in the document? In the document because I did not know that. That said, that said, I am perfectly willing to be a coordinator. And I don't know if you're willing to vote on this with the understanding that I am not concerned about finding. Someone to act as the interim. You know, coordinator elect, but if you feel that we need to wait to take the vote. I, I understand. If you could get us the name of somebody who is willing to take on the assistant role, maybe we could vote. By email. Okay. Within the next week and not have to put it off until a whole meeting. And that's important because we have to set up the IG discussion board. And we have a lot to do. Yeah. When we put this together to set up. We have a lot of things. Yeah. So we will vote by mail. Very soon. Okay. So thank you all. I will, I will try to. Rope some people. I mean. Get some volunteers who would like to be the, the interim coordinator or coordinator elect. And then I will send that information to Susan. Or I can send it out to the whole board, depending on what you prefer. Okay. So we have a voting board and the voting board will vote. Got it. We'll get March of the information to set up discussion board. Okay. Thank you. Okay. Very good. I thought we could vote on this, but yeah. No. How do you pronounce it? Well, I went back and forth about whether it was going to be Kurt or curl. If we were going to use like teaching or learning, but I've decided teaching fits better. So it's Kurt, IG, you know, I don't know how else to pronounce that. Yeah. I'm sorry. I'm sorry. I'm sorry. I'm sorry. I'm sorry. I'm sorry. I'm sorry. I'm sorry. Okay. Well, it's Corpus, so it's seemed like I wanted, but you know, it would be. No, I don't know. Do you want it to be certain. It sounds. I'll put you. Thank you. All right. So number seven is the partnership coordinator with Anthony. Did you want me to share? Do you want to share Anthony? Okay. So, um, partnership coordinator job description. We talked about this or I introduced the possibility of adding this new coordinator position to the organization at the last board meeting. The description that I had at the time was kind of a draft, but I've gone through and clean cleaned it up a bit. So it's basically what you saw in December just kind of slightly edited here and there. But basically this is a person who would be working to better partner with other organizations, other professional development organizations and other organizations that are out there, I imagine on a variety of matters. So we've given, we do have some actually current partnerships at the moment with some other organizations. One of them, for example, is CCAE, California Council for Adult Education. I'm the liaison to their board. So what I can do is I can make them, so the other thing is at the meeting we talked about this issue that we haven't entirely resolved yet and that is actually the number of board members. So this would, this would potentially be an additional board member to a number that we feel is currently over our limit. So at the moment what I'm hoping to do is actually just approve a motion to create this position but not staff it just yet until we keep working on some resolution to that number or getting more clarity on that number. So I can either make a motion or someone like to make a motion to bring this coordinator position into existence. Anybody can move except for me. Why don't I, I'll go ahead and make a motion. So I move that, excuse me. All right, could I just jump in for a second real quick? Sure. Yeah, I am in principle all for this position but I'm unclear on how we're voting to add another position and just not fill it with a person because I think when we're talking about the number of board members, we're talking about the number of positions and not the number of people. Isn't that right? Yeah, we might have to wait on this. That's a good question. So I think that that's maybe what we still need clarity on. Yeah, right, because we have many, right, we have many positions that are not currently filled at the moment or they're either we're in the middle of transitioning them out because they haven't been filled for a number of years. So Lily, yes, I'm not sure. Yeah. So for example, if you count the number of active positions right now with people in them, it's more than 60. Some of those people have more than one position, but the number of positions that are currently filled and considered to be board members is more than 60. So we will clean this all up at the next October business meeting. And because we are revamping our organization, we would of course need to revamp our positions and all of that. So in our manuals, we have to revamp everything. So our plan, I think, is to do all of that and then have it ready for the October business meeting. I think we can also put this issue of counting and exactly how to count on the docket for an XCOM meeting too, because I'm confident that there are more than 60, but there are different ways to count it and we should decide how it is that we want to count. And if we need more than 60, we just make more than 60 and we bring it up to the business meeting and put it on the manual. The bylaws. Yeah, the bylaws, right. So, but I think we're going to need more than an XCOM meeting to clean this all up. So we'll have to have a working group. So I'll get back to you on when, where and how. This working group doesn't have to be all voting members, right? It can be other people who are interested. Yeah, it could be a group, a previous group who actually went through the bylaws and cleaned them up and such. And it was kind of a working group, quote unquote. So let's get started. Right. The board can create any ad hoc committee that it wants with voting members or not. So, okay. So now I'm not quite sure what I should do. I think you should hold off until we clean it up. I think you should leave the ad hoc committee. Yeah, make it an ad hoc. Leave the ad hoc committee to figure out our board positions and then you can add one. Okay. Ready to add hoc with you, Anthony. Okay. I kind of write that in the minutes. Anthony will form an ad hoc committee to. Well, it was Susan's idea. So why not let's flush it out a little bit more maybe at the XCOM meeting. So that's not. So next step is XCOM we'll discuss. Yeah. Okay. So back to the minutes then. Anthony, are you finished? I guess so. Okay. Level reports. So once again, we're really not getting very much level reports. I did get from the community college and Reagan had to leave. So that's unfortunate because I really wanted to give her help. She's asking for help with her level wrap for the virtual conference. So you know, our virtual conference is a combination of what we used to do as regionals, but we can't meet. So we're having a virtual conference, which will be all the regionals combined together and the interest groups and the chapters are in charge of getting the presentations, which they're in the process of doing. And then the levels are going to have a wrap. And Reagan needed help to come up with a wrap idea. So I don't know if anybody here would like to touch base with her and give her some ideas on what she can do. I mean, there's a lot in the community college to wrap about. So certainly somebody here can help her. The other level report question that I got is the Zoom room information. And I get this a lot. So I thought maybe Marcia, could you spend a few minutes just explaining how people get into the Zoom room? That's in my, when it's my 10 minutes, I'll talk about that. Okay. So that was the only, that's Bahia wrote a report, Bentley wrote a report. They didn't need any help from us, but that's it. I don't have other reports. So if you want help in your group, you need to fill out that report because we don't have time to go through all the levels. And so yeah, that's where we are. Still, I don't feel like we're getting a lot of reports in. Susan, Margie has her hand raised. Yes, Margie. Hi, sorry. Just a follow up about community college. Did she happen to mention what her other forum was going to be? I think they have two sessions. Did she have one of them filled or? No, I think she needs help. Okay. Okay. All right. Because there's all that AB 705 stuff still with remote instruction and so forth. So I'll, I'll send her a note and others can too. I just thank you. Yeah. Okay. So yeah. So if you're, I mean, try the report is not that long. It just asks you what have you done and what do you need from us? And it's the what you need from us that I address here at the board meeting with everybody. So if you need something, the report is the place to put it. Okay. So then we'll move on to Marsha and the website and professional development and events. And she will talk about the zoom room. So I will stop sharing. So I'm having trouble finding my share screen right now. It's taking me too long. Let's see if I can find it here. No, it's, Zoom has changed a little. Oh good. Marsha kicked me off. So that's great. Thank you. Okay. I just kicked you off. I hope you don't mind guys. So I will just go through quickly what we have, what I have to announce. Good to see if I can click through this on our website on our home page. I hope you have visited our home page because we haven't. Please notice that we have season gear. The interview top and center. So I'm glad to have Susan on our on our home page. We also have a link to the spring conference. I won't take much time to it. Talk about that because that will be done by our chairs of the conference events. I keep updating everything and bringing new events in. So take a look at those communication under the communication link. There's been a little bit of change in how the newsletter has come out and has gone through many different kinds of changes. We do have a new newsletter. Do we have newsletter on the schedule today? No, but let's introduce her now. All right. Yeah. So Cara McDonnell, yay, is going to take over as our editor. There were some kind of confusing things that happened in the past with our newsletter showing up and not showing up. So I just took it upon myself to kind of reorganize that page. And now we have right now all the volume from the year 2020 listed here. And we are, if we get to our ambitions, we may be able to put up not only the future ones from 2021, but also past issues. That's if we get to that point. Under membership, Anthony volunteered too and performed the change or the update of the volunteer form. So happily we'll get some people who would like to participate in a on different project. Our online training, we still put in new things that come in if people record their events and then make them available such that I can put them up there. So those of you who are doing events, and if you do record anything, it's great because then we can add them to our online training. And this is for our members so that they can take a look at some of the events that they may not have been able to attend in person or that they would like to review because they were so cool. But there is Susan right there. All right. So let's go on. Going back to I have a question, Marcia. Oh, okay. Go ahead. The volunteer form. The problem with it is nobody was looking at it. So who's going to be the person in charge of the volunteer form? Go on to the form. Okay. I do. Okay. Yeah, although we should. You will look at it. Yeah, I am looking at it and yeah, that's enough to say. I'm looking at it. Yeah, it should go on the katesel. Yeah, Margie is taking the words out of my mouth because yeah, we should, but that's a separate issue. I knew you were going to say that. Yes. Thank you, Margie. Okay. Okay. Because we have a short time, I'll just point you to this. We had professional development events from teaching your pronunciation, teaching English in the workplace, online training, materials, writers, technology, enhanced language learners, a lot of progress is giving their conscious tomorrow, our research writers, and K through 12 level. So we've had events so far this year that are already been given or are planned. So those are very cool. A lot of things that are going on. I'd just like to point you back to if you're interested in finding out about how to engage your level, how to engage your group, how to engage your chapter. Nancy and I did a little session last semester and we have that on archive. So take a look. There are a lot of events on the calendars. Our board members, our board meetings are there. So whenever you know that we have board meetings, you can go and register and get the Zoom link. In fact, you can do this for all of the future meetings and therefore get them onto your own calendar, whether you use Google or Outlook or Apple Calendar. The PD events, of course, are on the calendar. And so is the spring virtual conference, which is at the top of the event. So that's our next biggie. For reserving the room for making any kind of an event or meeting or a wrap session with your level group or chapter. This is the link to reserve the Zoom room and the date and the calendar for your event. I'm also going to put that when you're done. Could you put that in the chat box? Just sure enough. I'll put that in the chat in just a minute because I don't think I can copy it and paste it on there. All right. And because I am the co-coordinator of Top, I just want to let you know that we've had so far these events happening in teaching of pronunciation and what to come. Any questions? Hey, Marcia, that's Erica. I have a quick question. When we're hosting one of these webinars, do we get host access or someone else there to help with that? We will give you the host access. And if you haven't gotten it yet, just pick me and I'll send it to you. Okay. Thanks. You're welcome. Oh, and one reminder too, that if you're going to record, you're supposed to record onto your own desktop. Is that right, Susan? Yeah, we don't have very much storage, like not even one hour worth of storage on Zoom. We don't pay for that. Okay. Thank you. Okay. And then, yeah, so any other questions for Marcia? If not, any other questions we can go on. And if you do have questions later on, just send me a message. Okay, let me go back to sharing. Okay, so, Anthony, you are next. Reminder to post. Oh, yeah. So Marcia did mention in her presentation about the video to watch to learn how to do that. But I think to Nancy's point earlier, when she was talking about the DEI effort, so all of this stuff is like fantastic stuff that we keep need to reminding members about. So I just want to say thank you to everyone who has been working to get your message ports up and running and getting, you know, the word out and such. And keep doing it is basically my message. And but especially, I mean, we're coming up now to, and we're going to hear from Kimmy and Song in a little bit about the spring conference coming up. But we need to kind of keep the messaging in front of the members. I know that some members sometimes feel like we're sending out too much stuff. So you do want to be kind of strategic about it. But but again, just on the message boards, you know, just make sure that they're being maintained. And, you know, you're sending the message out to folks about the PD stuff that Marcia has been scheduling the spring conference that's coming up in May. And again, if you do need any assistance with that, please don't, don't hesitate. Just reach out to myself or Marcia and we are more than happy to help out with any questions that you have. That's it. Okay. Nancy, you are next on social media. So I will stop sharing. Okay, I'm just gonna, I'll just cue this up for a second. As I can share. Oh, hey, Song. Okay, I'll share my screen. So now let's see. There you go. Yes. Oh, let's see. I just do a quick one. Can everybody see the screen? Yes. Okay. So I'll just, I will use maybe half of my time. So we'll get back on schedule. I had a chance to work with Anthony for several hours editing the social, I've created a social media style guide and a social media post request form. So I want to, I can walk you through that. And what I'll do is let me see if I can. So in the last update, I posted the social media post request form. And we worked it so that on the actual form at the very top, the goal is to get a sense of what, what your needs are with regard to the posts. And so the, the request form works hand in hand with the style guide. And then I, and the goal, some of the questions that you'll get will be, what's the best time of day to post? What day and the frequency of your post? And let me just stop the share for a second. And the, the short answer is that for Facebook, Wednesday at 11 a.m. is prime time. It's like the equivalent of the Super Bowl halftime, time slot. Now what I'll do since I have stopped sharing my screen, I will get into the, let's see. Nancy, while you're looking, some people are asking if you could put the social media request form link in the chat box. Oh, yes, sure. Absolutely. Actually, you know what, I, so actually I'll, I'll share my screen again and I'll just have the document so that you can see that. Okay, yes. So this, these, I'll send this link. So this is what the form looks like. It has, you'll put your name, your email. If your request is time sensitive. And then which platform you'd like to have it, have your post appear. And you can add your file. And the first, the first request that I received was today and it was from Song. And it was, it was great because I had a chance to, I just got a quick email and have her images. And then the last question is if you would like to have a, would like to work on a special project. Great. And this work hand in hand with the social media style guide. May I have a question? Sure. I wonder if instead of a radio button for the view of a preference where we should post, what if you were to post to have it be, you can select more than one. Oh, yes, you can definitely select more than one. So if you wanted only Facebook or not. No, you can't. Oh, say it again. When you use a radio button, okay, it means that you can have that there's only one choice that you can make. If I wanted it, I don't know why I would, but if I wanted it to be both an Instagram and a Facebook post, I can't choose that. So we have to change the type of, the type of. Change it to a checkbox is what Margie says. Okay. Marcia, when we, yeah, Nancy, so when Nancy and I worked on it, we basically figured that either somebody would just pick one site or all of them. So we didn't think about like in the middle. So that's easy enough to do just to change it to a checkbox. I don't know. I don't know why it would, well, go ahead. Okay, no, that's my point. So then ideally then, Marcia, are you saying that with the radio button that maybe we should add more sort of options like Facebook and Instagram, Facebook only? No, you don't need to do that. Just make it a checkbox and then you can choose. Just make a checkbox. Okay. Checkbox, that's all. Okay. That's great. Thank you for that. Okay. And then this is the style guide. And at the bottom, this has you, it cross lists the actual link. And it just gives you a sense of the brand management and the logo and some of the, so this was from the, this is the official logo. This just gives you a sense of objectives. If you're promoting an event, whether it's Katisa or Tisa affiliate, the blurbs and special projects, if you want to work on a film series like the board member profiles. Here's a sample post. This is a one from the conference co-chaired by Margie and Amy. And then it goes through for each one. It gives you a sense of, now Instagram was the one where you have a couple of options. And so this is all there as far as what you would need. And then for the appendix, it's just a copy of the actual form. So that's that. And the goal, long story short, and I can stop the share. The goal is to the goal is to sort of streamline the process and have a chance to work with the various chapters or individuals who want to work on special projects. The only other thing that I'll mention with regard to the social media report is that, you know, we hope to, you know, I definitely hope to work with each of you or if there are volunteers for special series. And I know that for with regard to our, our growth on Instagram and Twitter, we have an additional 100 users since last year. And we will be in the next week or two having an official LinkedIn launch. And I think with all of the amazing professional development events that Marcia's posting on the website, it'd be great to build the following on our LinkedIn page. So I will be announcing on the message boards when we'll have the official launch for LinkedIn, so that we can get it, get the following going there. All right, thank you. Thank you, Nancy. I think Song, you're next for the virtual conference. You're, you're muted. Thank you. Yes, thank you. So what I'm, I don't really have much to report, but I'm happy to announce that our Katisa website, the spring conference page is, has been published. So could I share my screen? Yes, please do. Okay, great. So when you go to our Katisa website. Thank you, Marcia, for putting us up here. It's on the right here at the very top upcoming events. So when you click on it here is our conference page. It doesn't have a lot yet. Our registration will open on March 1st, but it has the registration fee information, proposals, volunteers. So as we get more information, Kimi and I will continue to update this so that we have all the information needed for people to be able to register and submit proposals and things like that. Just to let you know, for the volunteers, we are in need of volunteers for Jacqueline's team. She's the leader of the onboarding team and she is going to be, we're going to be actually announcing for people to sign up to volunteer so that we can host or co-host the concurrent sessions virtually and also to onboard the presenters. We need volunteers to be able to train and have training sessions. So Jacqueline's going to reach out and then I'll try to post the email onto our message boards looking for asking for volunteers. So it's really good to use the blast for that. That really whenever I ask for volunteers, I get people right and left volunteering from the blast. Great, I'll do that. Is that in the message board? Monica, are you here? Monica, they're a blast editor. Yes, I'm here. Yeah, I think maybe the nomenclature is, last is the same as the update. Yes, Monica does. Yeah. Right, I'm sorry. Right, yes, same thing. Well, a blast is different, right? So the updates that get blasted to us all. Yeah, Erica does the update, which is the way to go because if we do too many individual things and members get upset. Right, so do I just email Monica asking her to send? She has a link. Can you put the link in the chat box, Monica? Yes, absolutely. Thank you. Thank you. For membership, put it in the blast, the update, sorry. Great. Thank you so much. And then the last thing is we're in the process of like updating our base camp, but that's the going to be like we're communicating through base camp and then the master calendar, it's been added and we put all the events in the calendar. So if you are part of the committee, please check the base camp calendar. And then that way, you can see like what's coming up and all the due dates and things like that. So thank you so much. Can I ask you a question? Sure. Are the proposals going to be right now on the website? It shows that the proposals you have to write to a particular person who's in charge. Right. Are they not going to be done on any kind of a form? Right. Actually, Kara has that coming. Right. So Kara has the form already. She's shared it with her chapter coordinators. And Bentley has a shared with his IG coordinators, because everything's going to be in the house. We are only accepting proposals from Katesel members only. So we didn't want to send them out to like social media, where non-members would like, yeah, submit. So it's going to, we're going to go through that route. However, for the teaching tips, it's going to be for all Katesel members. And we're going to have the form link. It's still been, it's still, we are finalizing it. So it's not ready yet. So once that form gets ready, Denise is working on it with Katie. So once that's done, then we're going to add that link on the website. However, the other two forms for the chapters and IGs are just getting out by Kara and Bentley for now. Did I answer your question, Maisha? Yes. Yes. And maybe you and I can talk offline about how to make that more obvious on the website since it's a really big thing. Oh, okay. Sure. No problem. We decided to make the virtual conference in spring somewhat different from our state conference so that they were clearly defined as, because it's all new. So we're doing this regional, it's like a regional conference together, the north, the south and the central. And so we're looking for in-house people to get a chance to present. Right. Right. So I think that's it for now. We do have a general email for the conference. It's a spring 21 at katisol.org. And we have it on our website too. But that's just the email that we're going to be using as the general email for any questions or concerns. Sorry. I sent it to Nancy by mistake. I meant to just send it to everybody. Okay. Thank you. That's it. Thank you so much. Okay. I think Margie's up next with the journal. Hi, everyone. Again, sorry. Managed to not unmute myself despite clicking it. I'm trying to go super fast so much for that. I have links here for announcements about two calls for proposals for two special theme issues of the katisol journal. And I think that these grow nicely out of some of the things that Nancy was talking about earlier. We have one pandemic pedagogy in California, innovative approaches, and another one, anti-racist perspectives, practices and policies in T-cell. And originally, the deadline for abstracts for the first one was February 15th. But I'm pretty sure we're going to extend that. And in fact, I'm just waiting for the okay from Amy. We've already kind of talked about it. She's one of the editors. And the second one, originally we were thinking about March 15th, but we're probably going to extend that one as well because we're a little bit behind in getting the call for submissions out. It just is going out today to all of you. So I wanted to just let everyone be aware of that if you could share that with your lists, et cetera. And also, I'd love to talk to anyone who's working on any of the chapter or other PD events. I know there are a bunch of things coming up, including tomorrow. So if there's any way that I can send you something to help you advertise if you've got space for any kind of advertisement, I'm sorry, this is so late. We were just hammering out details. But please send me an email. I'm happy to send you information. I can make PDFs of the calls. I can make a little teaser with a link and a tiny URL, whatever it is, that's going to be useful for you. Okay, thanks. And applause to Margie for winning the Virginia French Allen Award. He's all yay. Well, thank you. Thank you to Susan for nominating me. Okay, so I'm going to stop clapping. Okay, I started clapping again. Let's share the screen. I think we're almost done. Is everybody seeing the screen? Yes? Okay. Um, so we have tomorrow we have Randy or Randy, are you still here? Yes, I'm here. Would you like to advertise a little? Yes, sure. Go ahead. Thanks, Susan. Tomorrow from 9am to noon is the Los Padres Chapter Spring Virtual Conference. And we're having a plenary address by Dr. Keith Fulse at 9, followed by concurrent sessions. And registration is starting at the Ketees Hall homepage. If you're not registered, thank you. Okay, great. So I think Kara, did you want to talk about the other chapter events that are coming? I don't know. She's not there. Okay. So we'll go on. Lily would like you to remember to fill out the volunteer hours, especially the XCOM must do this because it goes on our income tax form. But we would like everybody to do this because your hours count and you're working for us. So we would like to know how many hours you're spending. And then at the end of the meeting, there's always a meeting reflection. If you could fill that out because it gives information about how to have a better, more efficient meeting. And we read these and we take them into account. So that link is there on the minute on the form. And I'm going to share the link with everybody in the chat box in case somebody didn't get the link. There it goes in here so that you'll have the agenda. Yes. And many thanks to those of you who've already filled out the volunteer hours. I'm quite a few people already did that. So thank you. Great. That's good. So now we are not going to have our state conference in Pasadena in 2021. We are going to have it in Pasadena on 2022. And the dates are going to be September, September 31. And that's a Wednesday to October 2. But we don't have a choice. So it's going to be what it is. Susan. Yes. 30 days has September, April, June, and November, all the rest of 31. And I looked at that. I thought it was a Friday to Sunday. Okay. So it's not a Thursday. She said 31st. Did she not? No, no, 30th to second. Okay. 2022. Okay. So Susan, maybe we need to, that's a good point. Maybe we need to absolutely clarify those dates. Yes. Because it's the 30th. I looked it up in 2022, the 30th is a Friday. Yeah. The first is Saturday and the second is Sunday. So that's good. Yeah. Well, to the point, like, okay, does that mean we can't do anything on Thursday that we typically do? Well, we'll see. Yeah. So maybe we need to do it. We could do actually Thursday, virtually if necessary, because we would have less money to spend. Or, well, okay. Or maybe we do something in one of the hotels instead. Yeah. But we can talk about that. Maybe let's clarify the dates with Joan at the convention side first. Right. Okay. So the virtual, we're going to have a virtual conference in October. And I would like to have the conference almost the same time. We were going to do it Sunday as Halloween the 31st. We don't have to have a conference virtually on Sunday. We could do it on that weekend, but finish on Saturday, like we did last year. What do you guys think of that? So it would be looking at the calendar. I certainly think avoiding Halloween is a good idea because I remember a number of members were unhappy about that. It's true. It's one of the things that was in the survey that kind of stuck out, like, oh, don't have a conference on Halloween. Right. But we don't typically do a virtual conference the same amount of time as we do a face-to-face. So we could do 29th, 29th, and 30th. But the October conference, right, Margie? I mean, we went into Sunday pretty fairly late, right? I mean, the last thing was in the afternoon, right? Well, yeah, I have some thoughts about kind of spreading it out even more as opposed to less and giving people more break times. But I mean, I think we would need to talk about that. We might want to set aside about five days and then decide which days we're going to use and how we want to use it. Okay. So we'll get back to you next time on that. But Susan, in general, you're still proposing it to be around that end of October. Because people have booked their calendar. So we went through this whole thing about dates and everything. And I think the closer we can keep it to the same dates, the better off we'll be. Kara, are you there? I guess not. So we won't go to her. Orange County, you're here? I'm here. Okay. So you want to talk about the chapter events? I don't actually know about the chapter events. I know we had a meeting recently. And unfortunately, I've been totally under water with work and I have not been on top of it. But I don't know. I can text. We do have Orange County on February 27th. That's right. And I know there's a tri-county group that we are working on. We had a meeting. But again, as I said, I missed that meeting, unfortunately. There's Los Padres on the 6th, which just that's today. That's tomorrow. Yes, tomorrow morning. Okay. And, you know, we're, we're working on getting, I'm working on getting my head above water and I will be more on top of it with Kara. Sounds good. So everybody, if you can go tomorrow, it's going to be great. Our next board meeting is scheduled for April 9th. And I want to know if that works for everybody, because I don't know if you guys are having typical spring breaks or what's going on, or if there's a spring break. I don't, I mean, I, we can change the date a little if necessary. Does anybody have spring break at that time? I don't. No. Okay, great. Then we'll keep, we'll take off this. We'll be two o'clock. Is that what it is? Yeah, two to four is what it is. And if anybody has anything else to share, go ahead. We have five minutes. If not, you're free to go. Okay. Okay, I'll, anyone? Yeah. Actually, Susan, can I make just one, just back burner thing, right? So in this whole discussion about conferences, so, you know, it sounds like basically 2021, we're going to be still virtual, but we, but we should start thinking about 2022. I mean, of course, the state, but also regionals as well, right? Because, I mean, that's, that's a big part of our organization. And it's a way, it's a great way for members and others to connect with kateesal. So we're talking about, you know, in the past, we've had the LA regional, the San Diego regional, the bay, the, sorry, the northern regional, and then the central regional, which is the newest one. So I think it would be great for us as an organization, at least to start thinking about those, and maybe starting to line, you know, line things up in the spring of 2022, you know, because before we know it, I mean, you know, we're going to have to be thinking about that, you know, plus people all coming back to their sites. And so we don't want those to get lost, you know, in the shuffle come the fall and such. Okay, we will, we can start working on that. Yeah, I mean, especially for board members who, you know, who might, you know, that maybe their schools would want to start hosting those in 2022, you know, feel like they're up and running. So we have liaison. So we have Kara, who does the northern regional, and we have, I don't know who's doing the southern regional. Yeah. So we may want to start looking for those people. Me? Yeah, you know, it was the LA regional. No, that was 2020, 2019. And I have not, I have not heard from Katie at all since then. And I've reached out to her many times. I don't know. I hope she's okay. Yeah. Okay, well, maybe we'll work on that, Anthony. Okay. Yeah. That's something for you and me to work on, I think. And others. Yeah, I wanted, so, yeah, so I will mention this, Nancy. So the chapters, the chapters, so we're working on trying to move some of our spending money over to the foundation where we can. And so they've taken over awards already. And now they're willing to take over conference presentations. So they have a limit on chapter conferences that $300 is what you're allowed to spend on your speaker for a chapter conference. So just wanted to make that so you know that it's $300 up to 300, correct, Nancy, up to 300. So you can ask for less than 300, but you cannot ask for more than 300. And since we are no longer taking on that expense, we will not be paying extra money for speakers. So try to keep your chapter speakers $300 or less. Okay. So with that, I think I'm going to close the meeting at 358, two minutes early. Thank you, everybody. And I'll send the recording your way, Lily. Thank you. Thank you. Thank you. I have a quick question. I don't know. This isn't really maybe relevant to everyone. But if I could get a quick question in. Sure. So I'm one of the new blog editors. And the other volunteer and I were thinking about, I don't know, we made up a calendar like reaching out to the different interest groups. And so we would try to do that, you know, each month. But you guys were mentioning, you know, there's kind of this fatigue like getting, you know, asked to do things. Is that, would that be an issue or does that sound like an okay plan? I might suggest that you put that in the update that Monica does and ask for people that way to write for the blog. So and then, you know, say you're looking for stuff, give examples on looking, we're looking for articles from chapters about events. And you've got an event, whatever you're looking for, put it in the, I would put it in the update. And Monica put the link in the chat box, but I'm going to find it and put it back in there for you so you don't have to scroll. It's like, it's a lot of place here. And so Monica's would be to everyone or? Yeah, everybody gets it. Okay, we were kind of hoping to narrow things down. Oh, sorry. Thank you. You can probably stop recording too. Yeah, yeah.