 Hey everyone, welcome to the call. So we have an agenda here today. We have a few orders of business before we get started. I believe Ryan is taking the minutes. He's doing a I mean yes. Let's log all of the board members that are in attendance to see if we have a quorum. Here on my site, we have me. I was looking around for both. None of the others are board members. Tiffany is still a board member, yes. And then on the Zoom, I can actually see the Zoom, but I have Steve, I see Jacob, I can see now Ryan, Jeff, Vessa. So I think we have quorum, a couple people missing. Mike is missing. And we lost Annie in the other slack. Hopefully transition to the new Zoom soon. My first order of business is we have to approve the minutes from the last board meeting. So we had the minutes from the last board meeting in September, which was in Vienna, and I will just share screen so you can see them. In that meeting, we talked about the bylaw changes and gave an operational update. I'm sure you'll kind of remember that one. We also said goodbye to Tiffany and Vessa and Jeff and thank them for all their many years of service on the board. Those are some of the highlights that came from that meeting. Awesome, thank you. Any questions on the minutes or any corrections or annotations people want to make? Just to clarify for the sake of my minute keeping right now, yeah, though we said so well to them, we didn't actually, they don't actually rotate it off yet, correct? That's correct. Yes, okay. We'll rotate off until new people are voted on. Yes, all right. Okay. So the longer we take on that process, the happier our All right, so if there's no other questions or corrections, I would be good to get a motion. Is it Tiffany? Anyone second? I second. I got to raise my hand today. I'm actually writing, I was writing Jacob seconded as you, like even before you raised your hand, I feel like I compelled you to do that. I don't know if somebody's raising their hand, I can't see you. So please use words. Let's maybe go around to room and do roll call. It's maybe a little bit easier to say your name and then gay or nay. Tiffany. Steve's yay. Brian. Yay. Samir's yay. Shyam Lae. Therese, yay. I was there though for about five minutes, but there's no decisions, so okay. Jeff, are we voting? I'm sorry, I dropped off for a minute. We're voting on approving the minutes. Okay, I approve. Cool. Great. Okay. All right, second item on the agenda is some changes that we need to make to the by-laws. We actually talked about this in Vienna, as you may recall. In Vienna, we announced that I would remain on the board, but that I would no longer chair the board meetings that we hope to add Adam Goodman as the chairman of the board. And so in order to make that happen, we need to change the minutes. We don't officially have a chairman position as part of our board, plus as we talked about, we do pay Adam some advisory fees. So we also need to accommodate for that in by-laws. So it's really centered around making it possible for us to add Adam Goodman to the board as an interim chair, I should say, as we look for a more permanent solution in the long term. In addition to that, we took advantage of the opportunity to do some other housekeeping of our by-laws, like we added things like we meet using Zoom versus by phone, and some other smaller changes. These by-law changes have been circulated to all of the board members, so I hope you had a chance to look at them in advance. So yeah, unless there is questions, I suggest we move to a vote. Want to motion that? Sure. We approve the by-law changes. Is that Annie? That is Tiffany. Tiffany again. All second. All right. Well, so let's- That was Jeff? That was Jeff, yep. Let's say, you know, let's vote to approve the by-law changes, and let's do the same roll call thing. Oh, that's okay. Tiffany, aye. Jeff, aye. Steve, aye. Grace, aye. Shyam, aye. Ryan, aye. Nobody missing? I said aye. Checkerwood's, aye. Yeah, I think everybody would have seen it. Awesome. That's approved. Thank you. Exciting. All right. That's one step closer to getting Adam on the board. All right. We have another item on the agenda, another vote. We need to or we'd like to vote on extending the term effectively, or the expiration date, I guess, of the community at large members. And what we would like to do is we would like to move those dates from January to November for their second year. So the background for this is the following. So as you know, we have board members that are, you know, appointed or elected to the nominating community, and then we have community that are elected by the community. And today, these terms are sort of off. The end dates of these terms are not aligned, which makes a little bit tricky. And so we would really just like to align those so that people- their people's second terms expire on the same day or in the same month. And so that just streamlines our process. And it's really, there's really nothing more to that, to be honest. But what it means is that we need to vote today to extend Shamala's at large position to expire in November of 2018, rather than in January of 2018. And that we need to vote for Ryan's at large position to expire also in November but of 2019 rather than January of 2019. All right. Is there any questions about that? No? All right then, let's look right to move to vote on this. Sorry, just one point of clarification too. Just both candidates did get an advance notice of that and did say they would be interested just in case anyone feels like they're voting for someone else's fate who's sitting here watching and they haven't. They are not a sort of it's okay with them is what I'm trying to say. Yeah, I guess maybe we need to vote in two votes or do you want to like Ryan and Shamala will excuse himself from the vote? Yeah, so I think it's a little bit better, right? So first let's vote on Shamala and that's extending very quickly from January 2018 to November 2018. So let's do Shamala first. Tiffany moved. Let's do the roll file again. Samir, aye. Steve, aye. Plus, aye. Jeff, aye. Chris, aye. Jacob, aye. Annie, aye. Welcome. Yes. All right. I believe that's approved. Thank you everyone. Now let's do the same for Ryan except we're talking 2019 instead of 2018. So we're extending Ryan's expiration date from January 2019 to November 2019 and that's a bit of a motion. Tiffany moved. It's tradition. Seconded. All right, awesome. Let's do the same roll call. Chris, aye. Samir, aye. Steve, aye. No mess, aye. Jeff, aye. Annie, aye. And Jacob, aye. I think that was everybody. So that means that's all in favor and approved. Thank you very much. Next, I'd like to hand it off to Megan for the operational update. All right. So let me just move a few things around. Awesome. Okay. So since it's almost the end of the year, I do a high level of 2017 in a review and talk about our 2018 themes that you'll hear more about in the new year. And then also I have, we have two new hires I like to introduce. And then I'd like to just talk about some things coming up, DrupalCon Nashville and Drupal Europe and Drupal.org. So this is our amazing team, really so proud and thankful for our staff and what a great job they've done this year. We had a theme this year about building a bridge to the future with goals focused on strengthening Drupal Association sustainability and helping to grow adoption through our channels, Drupal.org and DrupalCon and also improving Drupal.org tooling in the processes that support the building community. And just some quick highlights in terms of sustainability. We have a net income margin goal, basically like our profitability at the end of the year of 10%. And we are tracking to make that goal. We've done a great job budgeting conservatively and working really hard to exceed those goals. And it's really paying off. And we also went through our financial audit when we passed with very high marks, which was great. Big thanks to our operations team for that. In terms of growing adoption, we've done a lot of work on that side, which I think is a good benchmark to put us in an even better position next year. So at DrupalCon Nashville, for example, we started to really highlight more case studies, whether they were technical case studies or business case studies, or they focused on many different verticals. It really starts showing the power of Drupal. And then we also started creating the industry pages that starts telling that story more to the evaluator that's coming to Drupal.org. And we've been doing a lot of experimenting with some really great partners that have provided content and sponsored the pages. And we're learning a lot from this effort and starting to evolve this program as well. One of the things that's been interesting is just adding lead forms to different case studies associated with those industry pages and also learning who's coming to the site and looking for information. So that's been an interesting teacher. That's not just about growing leads, but learning about our potential customer base. On the tooling side, the team has just done an amazing job. We've improved project updates, project application process, sorry. We've made it easier to find things for issues with friendlier URLs. And we've evolved the contribution credit system giving us much more insight into what's happening with our community and rewarding people for time, talent, and treasure, as Tiffany likes to say. But there's so many things that we've done this year as staff. I'm just always so amazed with, but what's more important is the impact it has on the community. And we're starting to track different numbers. And it's just amazing to see how many people are building with us, working with our tools, 60,000 Drupal CI tests in 2017 alone for core, and over 200,000 Drupal CI tests for contrib. I mean, these numbers are really impressive about who's working with us. And then also in terms of how many people are coming together to learn and contribute together in real life with us. You know, our Drupal cons were really successful with about 5,000 people coming together. So many sponsors supporting us. It's amazing when you see sprint rooms filled with almost 500 people and what they're doing together. And then, of course, there's, these are opportunities to bring in new community members, having almost a thousand new like first time attendees at Baltimore was really exciting. But even I think I should say that what I'm also really proud of is that we have a new diversity initiative when we are now measuring the number of underrepresented groups who are participating in the speakers. And so we have been putting more effort into that and you'll continue to see that. And then, of course, adopting Drupal with us, you know, our team has been supporting 20 million unique visitors annually to Drupal.org. That's not a small number for our small team of four or five engineers and, you know, 350,000 visitors a month are coming to the front page. And that's who we're really starting to study and understand and push them to the industry pages into the marketplace. And so now these numbers showing just the level of engagement and we're just really excited that the programs and the resources that we provide are providing these kinds of community impacts. We also want to really thank all of those individuals and companies who are supporting the association, whether it is helping to fund our grants or Drupal.org through the supporter program or just participating in the community elections this year. Having 1200 community members care about who's on our board really matters and we hope to see that number grow over time. And so just want to say a big thank you for everything that we could all do together this year as a community. And next year we have some themes in 2018. We just want to call out so you can see where we're putting our focus. We want to continue focusing on growing adoption in our channels. As Dries pointed out in his recent Dries note in Vienna, we'll focus on ambitious digital experiences as well as headless. We also want to help grow adoption by supporting the initiatives that make the product even stronger and reducing any adoption friction areas. We want to support community health. We recognize the community has many different personas, many different stakeholders, developers, to content editors, to the marketeers, to the decision makers. It's just so much more encompassing than what we've been serving in the past and we'd like to kind of step into that a lot more in 2018 and start serving all of the stakeholders in our community. We also want to make sure as you're working together that you have the proper governance support that you need. And so we have seen the blog post that the governance committee put out recently and we want to make sure that we are very focused on supporting the improvements around community governance where we've been asked to help. And of course we want to just make sure that as part of that community health there's just this stronger understanding between the DEA and the community, what we're doing, what needs are, where we can collaborate, things like that. And we also want to make sure there's that kind of collaboration communication being fostered between the BDFL, DREES, and the community. And then lastly we want to just continue building a stronger foundation of support for the association. In the past that's, you know, in the last year that's been very much focused on financial support which we greatly appreciate. But we want to expand that to not just financial support but also just ambassadors out there in the different regions and making sure that people understand what we're doing and that they can provide the support on their local communities for the DEA. So we have some new hires to help us with those themes and by the way you're going to hear a lot more of those themes because we have a community liaison who's going to help us share what our plans are and how you know what our work plans will be and how we're going to move those themes forward. So let me do a quick introduction of our I'll let her introduce herself. Rachel if you can say a quick hello and introduce yourself and what you're focusing on for the community liaison role. Hi everyone. So I'm involved in kind of we've got this Drupal community that's amazing full of some amazing people and we're very lucky. So kind of I'm there to try and help that community understand the Drupal Association better but also to help the Drupal Association understand all of that community better in all of its little nooks and crannies around the world. Now until the new year I'm working part-time so mainly at the moment I'm realizing quite size for operation. It's just kind of entertaining and kind of learning how everything works within the within the Drupal Association so I can try and make sense of it all and then I shall be full-time on the job as from the start of January. That's right well welcome we're super excited that you're in this role and yeah we're going to do lots of great stuff together and yeah and we're up to Candelaria we've asked her to step into the role of conference director and in the last public board meeting we all say goodbye to Rachel because she has given us over three years of amazing service and has really leveled up Drupal Con and she's still with us until January 15th so I'm not going to say goodbye again because that's very hard for me but I am happy to welcome Brooke here we're all very excited to have her here and let me ask you Brooke to introduce yourself. Well thank you hi everybody I'm really glad to be here I actually am originally from upstate New York and I started out in public relations and moved my way over to event management which I love and my purpose really is to further help to level up Drupal Con because to me it's really the embodiment of an amazing community and I'm excited to help evolve it and go along the themes as well that Megan has so well described to all of you for 2018 and beyond and so it's just wonderful to be here and I look forward to working with everybody. That's great thanks Brooke we're really excited you're here too right so speaking of Drupal Con just wanted to let everyone know that call for papers is open registration is open so make sure you get your ticket at the early bird rate and submit your call for papers by January 17th I believe is the last date we have all of our important dates up on the on the site so you can kind of track along when when early bird ends and so just make sure around January 12th buy your ticket if you want to get the lowest rate and what I want to point out is that we are definitely going to make sure that those 2018 themes kind of percolate through the Drupal Con programming one of the things we talked about was how the community has many stakeholders and many personas as you know it's Drupal Con the past has had a strong developer base and a strong developer focus and we're really proud of that history and we don't want to lose any of that but you know to create that digital experience for the visitor it takes more than just developers it takes the decision maker it takes the leader of the building team it takes then the content strategist the content editors and the marketing people who are putting in the content and running the campaigns to serve those visitors that are coming to the site or to the application and we want to make sure this event really brings all these stakeholders together because as we like to say no chain is stronger than its weakest link and we want every link in this chain of delivering an ambitious digital experience to be as strong as possible and we can use Drupal Con to do that and so what you're going to see is that our tracks are serving more personas than they have in the past you'll see many of the traditional ones for your your building team so it has like your back end development front end development dev ops things like that but some newer ones that you'll see are the content editorial track and the user experience track we also have a technical leadership track which is new this is for the person who's responsible for the team building the sites and that might be someone who works in end user or digital agency we wanted them there because when we called on them and asked them why did you attend the past they said oh we just wanted to check it out but we don't need to go again and we said well what would make you go again and for them they said well I really just need an opportunity to come together with my peers and here get some blue sky ideas so what can we be doing more differently or bigger with Drupal and how can I do a better job managing my Drupal team and so we're creating content to serve that need for that for that track and so this is the start of an evolution of our tracks where we are going to be serving more personas and you'll be seeing more of this over time one other thing I wanted to point out is the theme ambitious digital experience and headless is going to be coming through the tracks when you go and you read what kind of content we're looking for you'll see that in all of the tracks we would like sessions that are key studies related to that track so that we can really highlight the best of Drupal and also we know headless is a really big area of opportunity for Drupal adoption and so you're going to see JavaScript highlighted in a lot of these different tracks as well whether it's more technical or it's more on the solution side so for example horizons is specifically about pushing boundaries with headless I mean I'd love to see someone talk about what can Drupal do with smart cities right there's just so many exciting types of topics that we could get into with these tracks as it relates to headless and decoupled additionally we have the Monday beforehand summits and we're going to have the industry vertical summits as well and that's where there's peer-to-peer networking and solving of how to create better solutions for your business in a certain industry and we're going to add a new one this year which will be solely on decoupled solutions so these are a few things to look forward to for Nashville a lot more to come some other things that are happening I just want to point out is Drupal Europe events that are coming up so there will not be a Drupal con next year in Europe as many of you know however there is a group of community members who are creating a Drupal event that is going to bring multiple stakeholders together and the community together for people from all sorts of countries it's not Drupal con because it's this is an MVP they're they're trying a lot of new things and they're working really hard to bring this together it's called Drupal Europe 2018 and I just want to say a big thank you to this group who's putting this together I've been working with them lots of hours are going into this and I know it's going to be great you're going to hear more from them as I understand it in January in terms of location so keep an eye out for that and then I've been working with a committee of this great group of people to work on a new model for serving Drupal con in Europe and that is a you know the licensing model that we talked about and we've done a lot of research looking at best practices that TED uses for TEDx and how they scale their conference around the world and they have their best practices really rules and tools make sure there's really clear rules and that whoever gets the license is properly supported with all the tools that they need and so we've been putting this together and figuring out the process for applying for a license and what those rules ought to be and we are getting ready to release that this month so that those that are interested in licensing Drupal con and hosting it in Europe will know exactly what they need to provide and by when and we'll have some more news on that in the next week or so but we're really close to releasing it and just want to say a big thank you to this group because they are putting in a lot of extra time as well helping me think through this new model which is not only going to help serve Europe but once we figured out for Europe we get to scale this and we get to now hold Drupal cons and places all around the world that have been waiting for many years to have a Drupal con so that's pretty exciting all right and so that is it some a little bit of time for Q&A if there's questions from people on the zoom or people in the room all right any questions there is a oh chat okay thank you thank you yes there's many chat in chat chef well pull is thanking the volunteers for helping with the european event lots of other things but no questions awesome well it's a great update i love all the the process progress i should say not process i like process too but i like the progress that comes from the process you know seeing the innovations on Drupal at orc for example is something that we haven't had and just seeing that regular cadence with you know improvements is awesome and it's great to have more people on the team so welcome also for me to these new team members and you know feel like things are heading the right direction so it's an exciting time um so yeah there is no other questions i think we can adjourn the public part of the meeting and then we have some more business to take care of in the executive session that's right so with that um anyone who is a board member or say on we're going to use this zoom for the executive session and for those that have joined us um i thank you for joining and i'm going to have to ask you to hang up thank you bye bye you don't have to go home so you can't stay here yeah