 Okay, welcome to the Essex Junction trustee meeting, please join me for the Pledge of Allegiance. I pledge allegiance to the flag of the United States of America and to the Republic for which it stands, one nation under God, invisible, with liberty and justice for all. Welcome everybody, and if you haven't signed in please do so. And first order of business, Pat, agenda additions, I think we have several. Sir, well we do have one. Oh, we have one. One that I know of. Okay. And that is the credit card payment account needs to be established and it should come under new business 6E. Okay. Okay, no, no, no, I saw something else in my desk here, but I really thought it was something that was just a note for me. That's it. Thank you so much. So do I hear a motion? No, I mean do we accept the agenda as amended? Okay. Second. All in favor? Aye. Thank you. All right. So we are on to audience guests to be heard members of the public to be heard about things there are some things that's not on the agenda tonight. So here we are, Chris. Last year I came after the Wolfskart concert. Yes. And said it was just basically a drunken party all night long. Yes. Well, you've granted them a waiver to make as much noise as they wanted. And once again, it was an even bigger drunken party. There were fireworks, there were cars revving, you know, the sound monitoring shows that they, you know, more than double the maximum sound level at some points and, you know, like three in the morning. I thought this was going to be okay. I did. And he said he was surprised because he hadn't heard anything, which is another kind of issue I have. I called the police several times. Somehow, when you report the fairgrounds, it's not registered as a noise file, a complaint. Like it would be anyplace else in the town. They just call down to somebody at the fairgrounds and it's forgotten. I really think that's a bad process. Okay. This was, what was the, the issue last night, I mean, last year was that the police were called to break up. As I remember, the police actually had to go there and break up fights and break, they were called to the scene at that point. They were definitely there. And they were again, there again this year? Theoretically, I didn't see them when I went down. But Tim said that they were. I believe him. But it's a big area. Okay. All right. I don't have a, I haven't, I haven't heard about, I did not know about this. I knew that it was going to be allowed again. But I thought that they were warned once and understood that they had to maintain control over this. So I don't know what to say to you at this point. What was the name of that? The Wolfskart. Wolfskart. Wolfskart. Wolfskart. Wolfskart. V-O-L-L-F-S-G-A-R-T. The only thing that I can say is that we'll, we'll called the CVE and find out what happened, what this was about, because this I, you know, this is going to happen if there's going to be up all night partying, as you're saying, and it can't continue. Something has to be done. So I think Tim will have to discuss this with us. If I may, sir, the Wolfskart Camping Overnight Events. events scheduled for August 4th through the 6th were to run from 8 p.m. to 8 a.m. They would just start in the evening and end in the morning. Okay. So it wasn't it was a night event. It was a night event but they were making the noise monitoring. I think it was the noise. So the daily event is ridiculous as well because all day long all I hear are people revving their engines to the point that they then backfire. I don't know how you get a car backfire six times in a row but that's that's my reality for them when they're there and that's bad and clearly against our noise ordinance but they're allowed to do it. Okay. Don't know I can't don't have a good answer for you. I'm surprised that they were it was back if it was the same as it was last year I'm surprised that that was allowed. I thought it was understood that they got out of control and so it was going to be put under control this year. You don't have more to say to you about it right now. Yeah. Okay. Thank you. All right. Thank you Chris. Okay. Anyone else? We good? Okay. So we are now on to an update. Mr. David Vigel, Executive Director of Essex Chips. Welcome. Thank you. Yes, please. I am David Vigel. Vigel, sorry. No one gets it right. At least not the first time. I'm so delighted to be here tonight. I'm so delighted to be working at Essex Chips. I wanted to know first off that one of the reasons I accepted the position was because of how astounded I was with the support from the community for this program. The fact that there is this space that has a value of probably $60,000 a year that is donated for the use of teens and and tweens in serving Essex and Essex extension is a remarkable in kind contribution and it's a wonderful space. The agency is also unique in having a board of directors of which nearly half of them are teens themselves and I've worked in many nonprofits over the years and I've never and I've always felt that I wanted to see young people represented on boards of directors and it was always very difficult to convince boards that that was a good idea and so this agency really stands out and this community stands out in its support of this agency. Darby was mentioned to me that about once a year chips comes and meets with the trustees so I think this is our annual state of chips presentation and from my perspective chips is doing very well and I'm hoping you'll be very pleased with how the progress it's making and its plans for doing more and having a greater impact in the year ahead. I wanted to tell you briefly about myself because I noticed on the website tonight my picture is there but it says for my bio to come later so I guess I better present it now. I'm native New Englander from Connecticut, Danbury Connecticut. Most of my professional career had been in Massachusetts, Central and Western Mass. My position most relevant to chips was as executive director of Dial Self Youth and Community Services in Greenfield Mass for 12 years. I had a meeting today with Val Smith the first executive director for chips and I was commenting to her that she was impressed with my 12 years at Dial Self and I said wait till you see my 12 years here. I'm excited about the job and the community and the work that we can accomplish together. My most recent role I just want to fill in my background. I have then a director of a first call for help in Amherst, Massachusetts which was before the 211 systems came into place around the country. It was first call for help that was run by United Ways across the nation. I was the director of a first call for help for five years in Amherst. I then became the first executive director of Mass 211. I played a key role in getting 211 started in Massachusetts and I've forged a good relationship with Vermont 211 at this point. I see work ahead in promoting the needs of young people and using 211 as a vehicle to do that. I spent 12 years at Dial Self Youth Services and then the last four and a half years were in New York State. I was managing in early care. It was the early care and learning council for the state of New York working with a much younger population. My wife and I had wanted for years to be in Vermont and I had applied for years to work in Vermont and for whatever reason I came in number two a number of times and I couldn't figure it out and so last year when I had applied for a position in Burlington and I came in number two I asked the person heading the search committee if she had any advice for me and she said yeah you better move to Vermont because we don't like to hire people from out of state and so my wife and I moved to Vermont almost a year ago and then three three and a half months ago I went through the process of becoming the executive director at CHIP so it was good advice. CHIP says most of you probably know have a far far greater knowledge of the history of CHIP than I do. You're familiar with the our mission which instead of even trying to paraphrase it here it's to promote positive youth development for young people in Essex and Essex and the community of Westford and positive youth development is achieved through a variety of programs and services. In our case it's the tween center and the teen center it's the friendships mentoring program it's the adventure orientation program it's our eight above the influence program with high school students and we are in the process of a statewide contract to provide coaching services to school districts 19 school districts across the state who on tobacco issues related to tobacco prevention so we are managing a team of coaches who are located in different parts of the state who are offering advice and consultation to these high-risk 19 school districts across the state. CHIP has potential has played a role as a statewide agency for this program the has funded through the Department of Education the agency and education. We also have other initiatives that we are working on and I'm just not ready to present them yet but when we are ready to present them I think you're going to be excited about them new a new program in particular that will help increase further the visibility of CHIP's and will strengthen the services to young people in us extension in the town of Essex. So that's coming up down the road and we believe it's going to be very successful and within a couple months I hope to be able to share that information with you. Our tween center opened yesterday we had nearly 40 young people from the Fleming school who participate in the tween center and today we opened the teen center and that's the middle school students and we had close to 20 middle school students today which are right on target in terms of opening day numbers. We did receive a grant this past year to expand the above the influence program which previously we had been running the program on a shoestring did not have dedicated funding support for it. We got a grant from the ADAPT alcohol drug abuse prevention state agency and for a expansion grant of our above the influence program our first night with the ATI group of high school students was last week we had 11 high school students show up we're expecting to reach 20 to 30 high school students participating in the program this year and ATI above the influence is a peer prevention program it's young people who are committed to being free of substances and who have and who are providing support to their peers related to all the pressures that come upon teens whether it be stress whether bullying wide variety of issues are are right there in front of middle and high school students that can cause a lot of negative outcomes if there isn't support and the teens from the ATI program are part of our team in providing support to students in the community the adventure orientation program does two four-day hikes in the Green Mountains they did one late in July and one in early August we had 20 youth participating in the August trip and about 10 in the July one and this is wonderful and again unique program of providing an orientation for students leaving middle school and entering high school it's only that's who it's open to our middle school students graduating into high school and it's a great way to boost self-confidence help steer them down a path that's going to be very positive for them in the years ahead and I did not realize it until recently that it is to the best of our knowledge the only high school program of its type in Vermont so that's something to be for the agency in the community to be very proud of that we are providing that type of experience for youth entering high school we also are in the process of growing in in other ways we have board recruitment efforts going on we have a new chair of the board of directors Jenny London lives in Wilston we have a new strategic vision that we are in the process of developing that will set our sights on the next three to five years and we believe it's going to help guide the agency and we'll be able to show the communities that we're serving where we're going and why we're going that direction and asking for the support of the communities we have a new fundraiser that we're going to be doing we have two new fundraisers this year one is tomorrow night the Bluebird barbecue in Burlington all proceeds we will be getting 10% of all proceeds for the evening we just needed to bring 25 people there and I'm pretty sure we've got way more than that already but feel free to come and enjoy barbecue at Bluebird and help support a good cause you're already doing it but what the heck you have barbecue in addition we also are neglected to mention that we are a key player in the Chittin in Prevention Network we're working on policies related to tobacco prevention and alcohol and marijuana and over-the-counter drug misuse and trying to prevent that from happening through public policy through environmental awareness of how how many liquor stores does a small community really need or how many how are they displaying their tobacco wares and are they trying to attract kids with tobacco advertising so there's a lot that we work with the network and other networks across the state to try to raise awareness about prevention issues and to provide a community dialogue about why these issues are important and what we can do jointly to prevent youth from going down that path the other fundraising event I want to mention is one that it's a replication of one that I did started at Dial Self Youth and Community Services and it's one of that best things I did there and it's the badminton bash and it will be an indoor event probably in January or February a time of year when people are starting to getting a little cabin fever and wondering what they're going to do that next weekend the badminton bash is an indoor badminton tournament for people of all ages badminton is the great American backyard sport everyone has played badminton in someone's backyard at some point in your life and in at Dial Self we were able to attract a hundred to hundred and fifty people each year and would raise ten thousand dollars through a one-day event so we're looking to do that with chips we also have in the spring a new fundraising event that we are planning which feels unique at least in the name and that it would be to do a water-based event at the reservoir probably and I don't have the details I haven't been to the reservoir but I know it's there somewhere but it would be some sort of fun aquatic event maybe an inner tube race across the the reservoir and the name of it is a stroke of genius it's Chips Ahoy so we're looking forward to the badminton bash in Chips Ahoy we have funding applications going out to enhance our services and continue to strengthen our services to the youth in this community our budget this year is close to 300,000 but that takes into account the 60,000 of in kind support that we receive from the village we have a going to be launching a major donor campaign this year which the agency has not done to the best of my recollection in the past we are looking forward to working with new community partners and helping to give a little new energy into the Essex Healthy Youth Coalition which has been vital to the community for some 30 years was starting point for the teen center and Chips and over the last few months has perhaps just lost a little energy because of some transitions and including transitions at Chips Chips wasn't able to provide same stable leadership over the last few months so we're ready to jump in and offer our support and leadership to the Healthy Youth Coalition to the extent they would like it and we believe that they're going to be excited about what we're doing so I don't want to take too much of your time tonight I will talk on and on if you let me do you have any questions I could answer for you I worked a lot of chips in regards to the farmers market yes they were very instrumental in helping us get that off the ground and I know over the years they relied a lot on AmeriCorps volunteers but that seemed to also cause some issues in that every year there was a transition and sometimes the kids lost some contacts with some people and I didn't know if that was still still a good way for you to have volunteers have staff if you're continuing that or if you're trying to go more well the farmers market itself well that I'm not talking specifically about I'm just saying my connection with Chips has been that they've used yes and so with AmeriCorps I believe two to three years ago we had four AmeriCorps members and we were very that was great the four members did not all last the term and and because we were able to get all four successfully through that year the number of members that were available to us went down and last year we only had one AmeriCorps member however I approached the AmeriCorps the state AmeriCorps program in July and said we have a new project concept that we want to float by you and see if this is something you would be willing to invest another member in and they said yes so we have two AmeriCorps members this year we the new staff on board are Justin who's a program director in addition to Eliza who's a program director and our two AmeriCorps members are Aubrey and James and we have a team of five full-time people which I think the agency hasn't been that well-staffed in a couple of years I don't believe that's great that's good news yeah thanks any other questions I I totally admire your energy I think I'm probably speaking for the whole board and saying that and I and I think it's great for it's reassuring for us to see the donation being taken advantage of the way you've seen the plan in mind to do so welcome yeah yeah and we're we're we know we'd like it that we we love chips and we've always supported the community's always supported and so we're kind of looking forward to continuing that support good well I look forward to having further conversations with you sure absolutely thank you very much and now we have a update or a presentation about an Eagle project Boy Scout Eagle project by Jacob Lemieux Jacob welcome sure I have some papers for you all unfortunately only made five copies but I'm more than happy to make more copies we might have we might have some art is it the picture of the project we might look up here unless it's something we might have these already on those are okay right so essentially the project is I'm building four bus stop or whatever for small cube benches two by two by two for two bus stops in a six junction and two bus stops in a six town the ones in the junction will be intersection of brickyard road and main street and along Summit Street and so essentially I'm in the process of working on permitting and getting permission to place all these they will be placed and held down with sandbags and then Green Mountain Transit will take care of removing them in the winter and placing them back in the spring I also have an idea of having each of one of them being individual so maybe different art on each side of them so yeah I'm open to any questions or feedback where did you get the inspiration for this so initially I was planning on building a bus shelter for one of the local bus stops in Essex town because that's where I live and they basically told me it would be $25,000 so we came up with this solution which is I think would be helpful for most of the community I've seen a lot of people using the bus stops and there's just no seating or anything so would you do the artwork here's your building them yes if you individualize each one would you do the artwork it was well or I'm open to it I think at least one will be done by my troop and then maybe line up three local artists or something else for the other three yeah how are you gonna build these do you have your own power tools or how's it gonna work yeah I have my own power tools and the ones I don't have I will line up with my relatives because they're all pretty savvy with this kind of stuff and materials I don't think it'll be any issue getting a hold of any of them it's just basic plywood and that kind of stuff now I am gonna warn you that when you leave something out in the public we never know what's gonna happen to it so you you you're willing to to take that risk yes okay you're willing to do that all right good just wanted to make sure what is your timeline for this so right now I'm in the process of getting permission for all these then it'll be fundraising which I hope to get done by the end of this month and then it will be whatever assembly and painting all them and I hope to get them all done by mid-october I had initially wanted it to happen by mid-august but it just fell apart any questions for us I can think actually yes I do have one I don't know if you guys know the specific placement of where I will have to place them but would there be any regulations as to places that I can put them in or not put them well as long as they were in the public right of way and you have the select board's permission to place them in the public right of way that's back meeting sorry as long as you have the trustee's permission then that's that's really the one thing you have to worry worry about sounding a good thing can I ask a question absolutely I've never been an Eagle Scout what's involved in becoming an Eagle Scout it seems quite important yeah it's pretty involved so from Scout until what I'm at Life Scout there's six ranks and it's a lot of community service and working on merit badges so some of my favorites were life-saving swimming camping just a lot of survival and life skills that are important and then Eagle Scout the one big part is this project it's getting out and being involved in the community and having a project or making a project that is beneficial to the community do you have to leave the Boy Scouts once you've made Eagle Scout or you're allowed to stay until you're 18 there's some progress that you can make after you have Eagle Scout I just think congratulations yeah it's great and how old are you 17 and will you bring us pictures of the boxes I'll get to walk by one on a regular basis so thank you great thank you well I'm just gonna ask a quick question I read a little bit about it you said something about putting some sand or something to make it stable to keep it from being blown around and pushed easily wondering also about what you're going to put as far as how you what what you're making what what are the materials going to use it's about wood but I'm just thinking about with weathering and wood and I know there's some kind of composite wood now that's more plastic which wouldn't be splinters or anything like that so I don't know that's something you've thought about so the plans right now is to use pressure treated plywood and then decking for the top so that water can see through and it should be pretty resistant and then multiple coats of paint and a clear coat if I can this and then we held down with sandbags either chained or tied good the other thing is it can be in the right way but also it wouldn't hopefully won't impede you know for the ADA for handicapped people anybody with a wheelchair of such or strollers or what have you that would be utilizing the sidewalk I mean if I can put them on the grass I feel like that would be more of an option than on the sidewalk I don't really want to put it in the middle of the sidewalk it would be kind of destructive so well when the time comes someone from the village and probably also from the town can help you with the placement when you yeah yeah someone will probably want to just come in here with Robin or Terry would go and they could probably tell them where exactly where to probably Ricky maybe yeah yeah yeah but when you're when you're ready just come on over to the village office and say I'm ready can someone come over meet me at a certain time and they might think probably show you how best to place it okay yep you have a question so we are on to old business and our first item of business is Mr. Lemieux's evil scout project yes and I will make a motion that we approve Jake Lemieux's request to place two seating cubes in the right-of-way at bus stops in a brick yard road in Summit Street Lane got it any further discussion all in favor all right and now we are on to approve and sign tax stabilization agreement for April Street with Lauren yes so back in January we trust he signed a letter commitment for tax utilization for April Street and at that time the assessed value of the property was 193,800 so we asked we were we requested that a minimum of 19,380 dollars worth of work be done and improvements and Mr. Patton submitted invoices for 24,235 which is more than he was needed to do and so we now have tax stabilization agreement that we would like to recommend that you sign over the five years at this year's tax rate it will cost the village I you know just I'm gonna take a minute to just it just let me clarify how tax stabilization works because sometimes there's some confusion about it we look at properties that are worth a certain value and the owner invests in the property and raises the property value meaning that we would get more taxes out of it but we don't take the tax benefit right away we let that we acquire the tax benefits slowly that's tax stabilization as I understand is that correct so no one no village taxpayers actually paying for someone's tax they just spoke you only asked for that's right so we just wanted to clarify a while but other taxpayers are not paying paying for someone's tax statement that's correct and Randy Vance estimated that it would the value after improving would be 250,000 fantastic okay and this is right that's right there it's the White House next to it's beautiful it's a really nice job with that yeah so that's great okay do any other questions for learn I have a question yeah so were any of the improvements done doesn't look like that's not a historic building it is it is okay so giving them the historic tax stabilization which is over five years where normal one is over three now is that through the Village Center designation or is that something that s extension is doing because there's also because we're a Village Center historic buildings that do facade improvements are eligible for a 10% tax credit so does he even know I don't know that was Robin advised that they would be okay because I am looking at the improvements that he did and he did a lot of facade work and then and then there's additional tax credits for bringing it up to code in terms of sprinklers and even IT so I just want to make sure that he knows all the additional benefits that are available to him because we're a Village Center designated center perhaps we can ask Robin if he could just let us know whether this company is aware of that be back in two weeks gone to the old country's gone to the mother country any other questions the Lord no it's a good point line wait what the Terry may have the answer to some of the awesome yeah so do we hear a motion hold on lost my page I move that we the trustee sign the agreement with Cyrus Patton for tax stabilization for the property at 8 Pearl Street second any further discussion all in favor I okay so now we are on to an update on the steamfest 2017 with Darby thanks Darby helping us out here good evening thank you for having me tonight so as all of you have heard about steamfest before I won't bore you with all of the event it's never boring so what I'm here today is to talk to you about three main things the first one is to have permission to have a band on the front one of Lincoln Hall to play during rush hour to get people excited interested to let them know that there's something fun going on here the other thing is to have on dots shelf food shelf be handing out hot cocoa for donations in the little alcove on the porch of Lincoln Hall and the third thing is to let you know that we need some volunteers for the info booth and well I shouldn't say info booth it's actually in the pergola that's right next to Nomad coffee we're going to have it lit up with all kinds of fun Christmas lights and we need some people to come and greet people hand out maps no need to wear hats so it's like a really do you have shifts in mind or we do right now we were actually just talking today about possibly having one or two hour shifts depending on the people's interest we'll definitely need more people probably four to seven ish and you know I don't think the nine to ten shift will be particularly busy but you never know is it just Friday night we do have other opportunities available Saturday but the Friday one is the one that we're most looking for right now can you send around I would be happy to agree okay Darby generally speaking how is it all going do you have the sense of it it's going fairly well yeah I think that there's going to be a lot of really different things in this event that people really haven't seen with Village events I know just today I went around with Julie and we looked at I don't want to share any locations because we haven't nailed anything down and we looked at a couple locations for the band and there were a few things that I was wow I would never have thought to have a band like that in that particular area so I think it's going to get people really excited and it seems like there's been a lot of energy going on social media different places that people have been talking about it okay so we are we needing to take votes on these things like the band and stuff or are we just going to give you nods is that how does this work yeah I want to see how that works I want to see how that what happens when you do that the most difficult thing is figuring out the electrical needs and then making sure it happens and again Rick Jones does that yeah Christmas tree so yeah I think we all want to see that yes yeah they have down at Rockies it wasn't maybe this year but in past years they've had little bands play in the corner right there yeah okay and then the the other piece you wanted but our permission what was the other one yes yeah I think that's yeah I don't think there's any question about that so yeah I think we're all good great yeah will there be dancing oh yes bring your pants and shoes all right anything else that we need to anything else we need to know at this point or stuff we have to help you with or everything good Julie really put quite a bit of information in there okay so I think she's yep no I looked at it look if any of you have any ideas or suggestions or anything like that we'd love to hear them but other than that definitely mark your calendars because I think it's going to be a big event all righty all right great all right any other questions for Barbie very good thank you very much thanks for you and so and now we're on to new business and so you can stay right there and tell us about the Goverment grant application for bike racks all right so before I get into this I want to mention that the village did receive this grant in 2012 and we used it it was a little bit of a different focus back then and we used it to pretty much handout materials we formed it was called a sustainable transportation committee and we worked on I guess you could consider it a precursor to the bewek and we worked on getting at the word about carpooling and different biking walking different things like that and we want to apply for it again so it's $500 and we I think community in Vermont is eligible to apply and we're interested in applying for it to put in some bike racks throughout the village there aren't a lot and a lot of the ones that are there and kind of sad condition so the bike walk committee felt that this would be a good project and as well they were interested in getting a $500 match from the matching grant fund this is not a requirement for the grant but it would enable us to purchase more bike racks and speaking of bike racks we've also been working with CTE to try to get some of their programs to produce to design and produce bike racks and that's something we've been working continually with it's a bit of a long process we started back in the spring and bike racks won't be ready for for the spring or possibly even though spring afterwards but that's another thing that it's been working on and we're hoping that those bike racks are going to be very artistic and creative not just like a couple slabs of metal we want something really cool that's good yeah how much does the bike rack cost it depends on the bike rack you can get it's you can get anything from like a $25 bike rack to a $20,000 the Cadillac bike racks we will not be getting the Cadillac bike thank you are there specific locations already in mind you know we were the community was bouncing around a couple locations we wanted to see if we got the grant before we really made an idea of any locations they were discussing possibly doing a map of all the places that they thought could use bike racks at their next meeting so they're still a bike rack and old one on the lawn a fair point from when the farmers market happened that could probably be relocated because it's never used I will pass this on that'd be great thank you Derby keep me to do that okay so what your motion will make a motion that we authorize the staff to submit the walk friendly a community's week designation survey and prove a 500 on match for the matching grandpa yeah that it oh that doesn't make sense I was wondering about that what so we're asking for money to apply to the Vermont go but the recommendation is listed as a walk friendly community read as a nation survey because I was going to ask what we're doing for walkers because we seem to be focusing on bikers and then when I was reading this I'm like it might have gotten so that was a boo boo confused okay so I want to change my motion yeah those trustees authorize the staff to submit the Vermont go grant and approve a $500 match from the matching grant fund second and if we're the discussion all in favor I good catch learn can you tell us anything about the walk I'm putting you on the no problem so we did apply for a walk friendly communities application and we submitted that last month I know I think that's in the consent agenda one thing that was difficult about that is as extension is at least as a five years when we first got it was by far the smallest community to ever receive it which is cool but one of the things some of their recommendations were things that we could never like yeah they were very interested in crash data and making all these statistics about a crash data and I mean we've got things like two crashes this year Balvin pedestrians three the next year back to two so we should be a designated walk friendly the bike walk committee is aware that that's one of their weaker points right now they just for whatever reason they seem to be attracting more people yes and they have an opening right now and they would love for a walk around trying to get so if you know anybody okay so we are up on to update on the manager recruitment process and I what I went to the select board meeting last night because max is in Houston with the Red Cross and I you know we just wanted to update everybody and we sent you a bunch of materials the big thing was the survey but you also should have gotten a contract between us and MRI and the town and I think everything I presented here it's sort of self-explanatory but I just wanted to make sure in case any of you had questions one of the issues that came up last night is that dawn asked max and I just right off the top of our heads to give up just a first-person narrative of what we thought some of the highlights and the important challenges and opportunities were in the village and I went right home and did it because I'm verbose and I do stuff like that max was reluctant and reticent and so and then he got called to Houston so he didn't do but I showed a mind he said any of the problem with it but I don't know if he's gonna do one himself when he gets back but that was a but the when someone asked me about it last night I said there's nothing that I said that's not in the survey you got the survey you have asked so many questions it pretty much gets all to the same thing so I guess the the point is that max and I'm gonna get to do the survey twice is what I'm saying but it doesn't it doesn't add extra weight to our words or anything it's just extra work so but the the places one of the other interesting things is the places where the job is going to be and again I forgot the list is going to be advertised it's with the each state in New England has the equivalent of a VLCT and it is going to be advertised with each one of those organizations on their website it is also going to be advertised with the ICMA website which is the big one and then we debated Don recommended putting it in the Boston Globe it's monster.com Boston Globe he thought that that hits a lot of places in New England a lot of managers would look at that it wasn't a big expense so we said yeah he said he's had success with that but that's the only newspaper that we were that he was going to put it in so I think all the entire process that we did was that we signed on to was pretty much what Don laid out for us during his interview here if you recall that yeah I don't there weren't any surprises and the other issue that came up was this obviously is sort of email intensive between at least for now between Don and Max and I we're cc'ing Travis on these just as a sort of support the support staff in the town I can send all those emails your way if you're just dying for more even greater transparency than what's already available to you I'm glad to send you those emails but if you don't then I'll restrain myself and not send them to you but and I will we'll just try to let you know when anything eventful happens I think the big issue is the survey getting that done we are all needed to get that done as soon as possible and hopefully have it all done by the by our joint meeting on the 26th Dan I know you're not going to be here if you can get that done yeah fine and because that's he's gonna use he's gonna amount he's gonna pull all those together and try to create a profile of what you know and hopefully it'll be some consistency there so that's the key piece the other thing that is a little uncertain is we we all agreed we all agreed and like the idea of having focus groups and to put to bring the public in exactly Don had in mind three focus groups as sort of a staff focus group and to sort of citizen focus groups but we weren't sure if we just advertise you know in front porch forum hey come join a focus group and be involved in Amanda recruitment would work out whether we would actually get enough people would it be better for us to go out and recruit people would we prefer not to advertise it and just recruit people so we haven't figured that out yet there's time to figure that out so I thought that that's something we could discuss at the joint meeting with the select board in two weeks just what how we want to go about the focus process before that meeting maybe Travis could reach out to the school district and because they held three focus group meetings ask maybe how they advertise what they would have done differently type of questions might be helpful okay who was the contact person do you know it would probably be his name is Ben Dickie oh yeah yeah okay Pat do you have that as a note yeah no that's good suggestion they just did their superintendent search that might that might be really helpful because we weren't you know we just weren't sure how you want to do it but we're not sure he's he's done it differently in different places I'm trying to think if there was anything else I do like the in the contract specifically lays out doing a community service yes yes which I think is really helpful because we're gonna be providing our input like to help for the community before this forum right that's great my other question if we're onto questions yeah please yeah this that's very well our individual survey responses be public that's an excellent question I get packed do we I don't know if we know and figured this out and I pat I keep turning to Pat I'm not sure Pat is aware of what we're talking about do you know I do okay yes I've been part of the discussions Travis is the contact person for this recruitment process but I'm involved with some of these staff related things new I think we determined when I say we I think also included Bill Ellis that the documents that you're going to be working on draft documents and they do not belong to you they're sent to the consultant firm that firm will put them all together and present them to the legislative bodies and at which point they will be a public document so there is also be aggregated so they're going to be aggregated and I think they're anonymous and so and I know Bill when last I was part of the the phone conversation Bill was going to mill it around a little bit with some folks over with the already in shin but before he hung up he said he thought that was probably was going to be the double check so unless I hear anything different that's that's the answer this far yeah only one thing just to type on the question number ten it says based upon your experience and orbs and observations please share you perceptions should be your yeah yeah sorry but what has been signed yes yeah the contracts been signed and we we signed off on the sir I mean this was the big thing that came up don had a draft survey and we went over it and recommended some changes he had some things in there that weren't appropriate for s6 and s6 junction and we added a few things that he didn't have so you know we we kind of tried to speed things along instead of saying oh let's wait until the joint meeting and so we we thought that this really got I mean it's it's comprehensive enough it sort of gets to everything so is is this survey to be filled out by us for the village because like question 10 they based on your experience or observations please share your perceptions of the following municipal activities right you know so fire department we're going to answer the village yes yes yeah yeah the the other is this committee the people that would be involved we're talking about not only just trustees and select board members but people from the public in general so they're going to do the survey as well no he was going to spend as I understand it he was going to spend time with them and develop questions for them okay I don't think they're going to be they're going to be getting into this level of detail they really if you think of it you know some of the questions being asked here sort of the stuff that only board you need to know so yeah but he he he anticipated that is is I remembering it's going to be pretty much a people who volunteer are going to be asked to understand that they're they're going to have to be committing a half a day spending you know several hours with him he envisioned having like three different sessions said one morning afternoon and then into the evening so it sounds pretty comprehensive thank you for doing yeah no problem any other questions okay and so we are now on to approve and sign registration for local update of census addresses yeah yes that's the first step for the preparation for the 2020 census getting these addresses squared away and of course it's imperative to initiate this we need the signature on the attached paper the attached form yeah from the highest elected official so that would be you George okay and so really the only real action needed is to authorize the village president to sign the paperwork for this local update of census addresses initiative okay I won't make that move that the trustees authorize the president to sign off on the attached paperwork for the respective community any further questions all in favor I posed okay great and now we are on to review and acknowledge receipt of general rules and ethics policy and we are curious about why we're getting this now we've all been good boys and girls so we don't know why that is so true and so this is here in large part because I was told that during the I think they're an organizational meeting it wasn't so yeah and so this is sort of a little late but better late than never so I recommend the trustees review article 3 of the general rules and regulations and take a look at the knowledge inform and everything is copacetic if you sign it printing your name and dating it okay and leave the form here with us okay and in advance thank you for your patience right observation that the ethics policy has no teeth with any of us misbehaved there is absolutely nothing anyone can do about it this is not good accurate observation it's a good observation and it takes the question would you like to see something from the staff what you could do about it should you wish as a board there may be some options available to you I know the school board has options in this matter yes they do but it's I think the beauty of ethics is that it is you all individually who have to face yourself every morning in the mirror and if others find out about something that's questionable they'll run to the newspaper or make a public and this is really it's an internal it's an internal guide or direction but if you want to make it external there are there are bodies and they put in their governing structure whatever it might be things you can't force someone to resign or you can't kick somebody off of their elected position but you certainly could provide public censure and you know you can say hey you you know your colleagues and the board feel that you've knowingly did X Y and Z and you did that affects all of us I mean those kind of things I just speaking for myself I'd be interested to see options okay well yeah do we need okay so we don't probably don't need to vote on that we just want to produce that so I'm going to pass around the little league resolution for people to sign to pattern we done with that piece yes we are thank you very much so we'll move on to the trustee's meeting schedule wait a minute the credit card oh yeah yeah sorry sorry Lauren go ahead why don't you go quick explanation so the EJR AJR case takes a lot of payments in by credit card and in order to keep them separate from the rest of our keeping a cloud count they ought to have a total nightmare on our hands trying to track it we have we would like to set up a separate account for that okay looks like you need to sign it George I need to sign it okay well now let's let's make sure we have a motion first I'll move that the trustees approve a resolution to set up a checking account at the community national community bank and a for the purpose of providing a separate account to receive credit card payments from the recreation department second any further discussion all in favor I posed okay passes so I'll sign that in a second okay so we let's move on to the trustees meeting schedule manager report in the trustees meeting schedule and so as I understand it we have one meeting coming up on the 26th that's our next yes yes we do and I don't know that the agenda has been established and as soon as Matt gets back maybe the three of us could sit down and put your agenda together for the joint meeting maybe that's all I have on that there could be some things done individually if the boards would like but I think this will be pretty long meeting topics from the status toward on recruitment and selection right spend them thus far right so just just an observation I'm finding it just a little difficult to get more than one meeting at a time set yes it's but I think the function of fact that this is a once every 25 year process we're going through you're going through so it's this remind me now is this a special meeting or is this board meeting that we're attending this is a this is a I think this is a select board there's special meeting it's our regular meeting it's our regular meeting but we're holding it yeah and so within and so they're I just want to get so they're going to is the whole meeting going to be a joint meeting or are we going to be doing trustee business if we need to do some business we'll get some business done before the joint meeting I think the thought was to have it start at seven and so the trustees could do something between 637 something quick if we needed to get something done okay okay all right just wanted to just get sensitive as far as the managers report goes there's one of the things I had spoken to the select board about in the future and maybe I mentioned I don't know if I've ever had but that it's it's a critical component to get off on the right foot as a new manager working for a new elected board and in this case 10 people on the newly elected boards or the elected boards and the evaluation is an important thing to start off on a positive right foot and to that end there are consultants who specialize and collect you know goal-setting and team building occurring at the same time so that the consultant would work with the manager and the elected officials to come up with goals specific to what's expected for the first year and then through four or five years or ten years down the road and then do the same thing with the manager and the department heads and that puts everybody in the entire organization centering around common goals and objectives so that when it comes time for an evaluation you're not evaluation evaluating somebody and whether that they dress well or super articulate but rather the degree to which they are effective in getting done what everybody wants done you can add those other things to it but that's the critical piece that starts everybody off on the same page and we're not taking for a ride hither and yon because somebody didn't like one aspect of something it's a business evaluation and it's very successful in team building and I think that's critical for for you and your manager it's done within the first six months that's timely enough and I don't know how expensive it'll be I mean I used to do that each time I started a new job and it is marvelous because you're brand new and everybody gets a chance to start over again with a new person and it's it's it's great but I'm just offering it I know the recommendation the memo says yeah you know border this for the first six months I'm asking you to consider doing that and also in working with MRI you know that's the kind of person who probably would know the kind of person or people to do this so I think that might be something that as you work through this process that they may be very helpful it's just a just a thought I think it's a great thought and that's that's all I have to appreciate it very much thank you that's that's very forward-thinking appreciate it okay so we are on to anything else trustee comments concerns reading file Lane I have a couple updates yep so the public works committee finished their work on August 30th and the draft report of our recommendations is underway so we've got a draft and it's out to committee right now for revision and the boards will have it on October 2nd so I would like to request that in October we just talked about the meeting schedule and I totally forget what we discussed in terms of a joint meeting with the select board could either of the up to October meetings be a joint meeting to discuss public works I don't see why not preferably the 24th or well the later October meeting for both boards if we could somehow either have the select work come to one of ours or we go to one of theirs but the committee asks that both boards be present and we present to them at the same time I think Sue may I I know I didn't remember sue making the request but I know Sue gave a presentation last night too about it so I think I think that that's something that will be amenable all the way around but yeah why don't we sort of pencil it in for one of the later meetings in October yeah that would be very helpful you'll have something to read at the beginning of the month and then we'd like to present two other things so the mural project that I'm trying to get off the ground I'm a little stymied at the moment because I need I'm anxious to estimate cost before putting this out to the public to do and that's a big building and so I need to figure out how much is going to cost to prepare the surface of that wall before a muralist comes in and do you include the cost of the preparation in the cost of what you're going to give the muralist to do the work or do we do it first so I'm just doing a little research I talked to the King Bridge Arts Council who did the two silos at the roundabout up there and I talked to Julie and Kristen from Steinfest who have some experience with murals as it turns out so I'm continuing that and my hope was to release a call for artists at Steinfest probably not gonna happen because I want to get that number down first before we commit to doing this and ask for submissions and then the last thing I just wanted to give you a heads up that Patty convened a 125th anniversary committee and which consisted of Patty Tim German and myself and we just talked about whatever you know what we could do and she brought out this incredibly cool book of the minutes of the first meetings of the village and handwriting it was awesome it was very cool and Tim knew like every person and every one of them was personally so Patty is is collected a bunch of ideas and she's doing a little bit of research and then we'll probably meet again and at some point in the fall you'll get an update about what kinds of events we'd like to do sure commemorator and costs to commemorate our 125th anniversary it is going to be great name for that there's got to be a name for it semi-assist with Centennial I think 125th works yeah that works yeah like that so that's great way that's terrific I have one simple one yep and it got me thinking because of SteamFest you know we had talked about putting some better signage about our parking options and I'm not sure it happened I'm wondering if by chance it could happen before SteamFest so we had talked about it not just saying parking but public parking well they've done they have that sign now there's a sign there yeah it says it says it says public parking it's an official looking municipal it's also it's also lit oh yeah and it's dark here man it's really dark in this parking lot so even if we can just maybe put up some better signage here too I don't know if it has some extras around but I think it would be a helpful I know so I apologize I have not been near that no that's okay I go by it all the time okay so here I mean I think we had talked about wherever there's public parking so this parking lot would be thank you all right I only have one question about the pedestrian bridge and the note that was in here from engineering ventures my impression was that the bridge was supposed to be temporary career and that the sidewalk plow can't go on that bridge because of the accessibility concerns yeah so it's just this this is now one another winter where kids who have to walk to the to get to the high school aren't able to get to the aren't able to get there without walking through this now I think we're sure it's being shoveled hold up I don't find that one of us and the cut of shoveling I mean it's yeah very wide it's short yeah it's pretty sure it's pretty easy to it's not even as long as it's very short span okay yeah thank yeah you know one of the seat because there's the parking lot that's right next on the other side of the work here people park in there to go to the town office all the time so I think they they're motivated to keep that clear I was more so concerned about the middle and high school students than the yeah okay real quick yeah I'm making public I will not be here for the September 26th meeting for the Stem Vest either going perry going overseas you know we could scratch you in if you want okay 11 30 p.m. that time send us a picture okay okay okay are we good everyone good for this so we are on to the consent agenda any questions all of any further questions all in favor and so I will now move that here motion that we adjourn the meeting just let you guys do that okay all in favor hi host okay so we are done thank you very much thank you learn I'm gonna take a minute I I'm not seeing where I'm supposed to sign