 additions and changes to the agenda. I have one change to the agenda and that is the item relating to the curb cut application and curb cut application assessment form is 90% done but not fully ready for crime time. So I'm gonna bump that off until when your future agenda that I was planning on was done. It's not the town planning date, it's the new agenda that I'm actually holding. Do you have anything else for our next agenda? Thank you. The consent agenda is in the last meeting and it's going to be an informational meeting on February 29th there in this folder if anybody didn't have a chance to look at them in advance. If you're all set to approve, I will take a motion. I have all the consent agenda to be adopted. Second. Any other discussion topics? Okay, I'll favorably say aye. Aye. Sorry, I think we'll get to later in the agenda where we actually rush through the, not rush through. Yeah, I don't know. I mean, I know. I wrote it down. I wrote it down and several other things that we got. Okay. So, report. Yeah, so are we doing that with Alvin? Are we gonna talk to him? He is planning on coming. I think she's gonna move. Oh, we're ahead. We are way ahead. Okay, why don't we do let's do main agenda items. I mean, I can talk to you, but I'd be good to have him. We need to have some more details on that. Okay. So, May 9th. So, what I have on May 9th is the items from that we peed up last time, a shade tree for the recreation plan hearing with Neil Maker. That starts at six. Denise, you're gonna have your task for the well-functioning report, I mean, the blue list. Things that you did as chair slash select board assistant, just all behind the scenes make things, huh? We wanna talk about sweet carts and the permanent electric speed alerts and lightning ridge traffic calming. And Rick, that's a you and Alfred, a particularly topic. Curtis pond, John and Denise reviewing the DuBois King permit from 2013 we've had. Yeah. We'll be carrying that. Is that ready ready? I don't, I've gotta double check my calendar because John, we have a meeting with the Curtis pond. We do. People, I think it's, I wanna say May 5th, but I couldn't be wrong, it may be May 15th. So depending, we may wanna wait until after we have this meeting with Curtis pond, folks. Okay. So, I'll have to double check. 15th is on Sunday, the 5th is... Okay, it might be the 5th. So that might be okay for having the queue for the night. What time would that be, 7 p.m.? I think so. And how much time do you, you, we got, we got a lot of this, discussiony items, so let's finish going through the list. So also, since we met last, what's hopped on to our list? Dog, license, dog warrants issues. This arises out of people not paying their license fees. Yeah, we do it every year. Yeah. The 20, we're here for the planning commission that we will need a 2023 town-wide reappraisal. We will likely have two DRB appointments in one interview, one being an interview. Well, I guess there will be interviews actually. That night to round out the DRB slate. Okay, so that'll be another full time. Another full time and filling the last alternate seat. Yep. And there may be a conservation commission appointment, or reappointment. And then finally, the East Montpelier fire department has teed up some items that they want us to approve for relatively soon that I sent to you guys in an email. So that is a long list of substance, very, all of them very substance driven. So, what is not substance-y? Do we have to make a decision that night about the Shade Tree Preservation Plan? I looked at the notice that- I don't know. We shouldn't. And I don't remember that that was something we talked about last time. I know I saw Neil's notice that he posted, and he gave us the draft plan quite a while ago. I can dig it out and then email it to folks. That's in the agenda, in the meeting with Fuller from last meeting. Is it? Yep, from not the 11th. Was it the one? Whenever we decided on the- Yeah, it was the 11th. Then it's in the full lift from that night. It wouldn't surprise me if we don't have to decide that night. We have a hearing and then- Right, and then I don't know whether there's an opportunity after the hearing for people to file public comments. I guess I'd have to go back and look at the notice again. The statute, actually, I have that from last time. The statute just says you have to have a hearing. Right. It doesn't say anything more than that. And this, okay, so now my memory's coming back to me. This is one of the questions they actually asked. Is this the type of hearing that runs on a timeline and has a particular process attached to it? No, it is not. This is the type of hearing that is making sure people are aware and have an opportunity to come forward and say what's on their mind. Okay, so it's not an ordinance that was just a, we just adopt the plan. I mean, if we could do it that night, then it would be done. Then it would be done. Yep. And if we're inclined to- Well, okay, so if- Turns out I guess on what we hear from people. Right, that's right. If we're inclined, if we're, we'll know then, right? We'll know whether we need to discuss. We should put it off. We should at least, well, if we- I mean, we- We don't know, you know, if people show up and have comments and there needs to be changes, do we have to hold another public hearing? Or do we just make the changes based on the comments? I think- And who makes the changes? Does it have a select board's document or is it still the tree warden's document? I think we can leave it with the tree wardens. The, we shall hold a minimum of one public hearing considering the plan for the purposes of those sitting public input. That's it. Okay. So we can- We might have to figure it out then. I think we should warn it as something that we will approve so that people are prepared for that possibility. If nobody shows up and says anything, then we may decide- To approve it. That we want to approve it and we would want to have that option, but- Yeah, and if we put it on to approve it, we can decide not to, that's okay too. That's right. Yeah. Okay. So we will warn as hearing and approval. How long is the, if the dog licensing is something we do every year, is that- It's like five minutes. Is it even that or is it consent agenda? I think we want to pass it on. Once we get ahead of time and look at it, then it's consensual. Okay. So that's something we just need to ask for. I'm going to put a sneak card, saying do we need to get a nice, twice-quo? Yeah, I'm sure we can't get that. They're like, I think they were like 2,000 or 2,400 the ones we did last year. Is that right? Something like that. Talking about the signs. The one, yeah, those flashing ones, does that sound about right? The break-away poll, I can't remember. Yeah, it's a break-away poll. So, they're only 2,000. Something like that. I've seen them, they used to be, well, I might want to just be on PC, we get them for between like 1,000 and 1,500. So- They might not pull out a break-away. So, Rick, that could be- The signs separate from the poll. Can you take a few notes on what we want to cover in that window at the next agenda? So I know what I'm interested in is where are the permanent ones? I thought they didn't even already work. I thought that was the last- Do they work? Okay, where are they- Well, I don't know if ours were great, but they were great. Where are they, do they work? Do any of them need replacing? Just like, let's have a check-in and a housekeeping. Where are the permanent ones? And then, how many cards do we have? Well, we have one card that we share with Tess. It was a Marshfield or something, but then something happened. You guys are answering the questions rather than we're gonna- Oh, that was a- That was a- These are the things to talk about next time. So Rick and Alfred can bring us. Okay, here's the question we had. Here's the information that we have. Then we all have the same information from which to have a discussion about is this sufficient? What are the places we're constantly hearing from that aren't represented here? Do we need more of one or the other type of which, how much do they cost? I think it's a general, and then the other hook to it is, what are the options for Lightning Ridge traffic calming? Alfred asked us if he could move the cart from Lightning Ridge, and we said, yes, you have that authority, but at the same time, so where should we have, where are the places in town that we have a constant hum about speeding and a more permanent solution might be useful? To me, that's kind of the rounding out of the next discussion because next time's discussion, that's the discussion we were starting to have. Two meetings, though, I think? Yeah, I mean, I guess, yeah, we talked about a permanent flashing speed limit sign on Lightning Ridge, but it would be good to have one of the ones that you can move around for places on the county road or- Well, Lightning Ridge. Or maybe the County road, you know, whatever. Lightning Ridge could easily be a candidate for a permanent, but I think we ought to be lucky. I mean, we definitely want to have some moveable, so. But yeah, but this is the discussion because when Alfred was talking about it last time, I realized I'm not clear on, wait, where are they now and how many do we have and- Well, we had talked. And we had some of those facts. And we had talked and we got the flashing signs about putting one on the school or we're trying to get to school to help pay for it. And they wouldn't, so that's just some background. So I think the process that we have to do, you know, in Lightning Ridge, because of the way it's straight line, fairly flat, I mean- Yeah, so I guess I'd be interested in how much is running the flashing, how much is it from a moveable speed limit? Well, I think for us too, what we want to talk, I'm talking to the RPC right now too, because I'm working on the speed studies for County road. County road, right, actually probably should actually be part of it. So, and this will be part of it, because you know, really, I'm looking at those 85 percentile numbers and they're high. If we lower that, you know, people are still going to speed. So it's going to take a speed reminder. So we're going to have to have, if we were to say lower that. Can you, can we separate- Talk a lot about it later. Yeah, can we keep County road separate because that's, I think that, not that it is not unworthy, it's so worthy that it should get its own time and I have it as a future agenda item. Right, without it we're supposed to get together. Yeah. We will. And we will. The bottom line question is how much, the more, the more you can have this documentation to us, Rick, by, you know, obviously- I see it sooner, sooner. Yeah, several days in advance. I'll touch to you, that's it. Then how much time, I don't think we have a, well, do we want to have a decision point next? I think we could, I could, I think we could say we want to make a decision if we have all the information, so. And you let us know what the proposal will be. So make a decision, but on what? Yeah, I mean, I can, I mean, obviously. I'm going to try to make this a 20 minute item. Yeah, but okay, but I don't think, we don't have to make a decision, we can decide on a certain breath, there's no reason you have to make. I think that- I think, because there's some, there are definitely issues, you know, that are going to be grounds that we want to reduce speed. Right, but I think what I'm hearing is- Portable. We want to look at, do we want to order something and have it put in on Lightning Ridge somewhere? And do we want to order and pay for a new speed card? That's what I see as the possible decisions. And then where we put the speed card, the removable one, the Ito, that's a decision, you know, that can be made as needed. I think what you do is you have a, I think what it'll be, probably it's at least one permanent one on Lightning Ridge. Well, we're going to talk about this. Yeah, we will. So that's the question. Right, right, so those are the answers we want to have. If you make a decision. So I'm writing this down as a decision points, but Rick, I was equally open to you just letting me know, here's what the proposal will be. Yeah, that sounds good. So, but as a pencil then, we have a decision on two different issues as Denise just articulated related to that item. How long, just how long is the current five and permit from 2013? Just give me a time. I should say. And is there a decision point? I'm not sure if there's a decision point yet. I would put down at least 15, it might be. Okay, 15, 20. It depends. I got to go back and look at my notes. Townwide reappraisal. Well, I think it's now, you know, here we are, we're teeing at the item, but it's really just teeing up that item and trying to keep it short next time. Yeah, I think the, an introduction to what has to happen when it has to happen. Maybe there's a way to find out how much it will cost because it's happening in 2023. We'll have to budget for it. Right. We should get an RFP out now because my conjecture is that statewide everyone's gonna be doing it because of the. Because of the market. The boom. Yes. So, okay, so that's what we will talk about the next week and I think it will be tasking an RFP to one of us for development for a future review. Well, yeah, we could always, seems like we did an RFP before. So we don't have to reinvent the wheel, I hope. Right, we will have a DRB appointment, an interview and appointment so that, I think a candidate deserves 15 minutes. And the East Montpellier fire department item. That could be, if, let's be able to circle back to that because now Alfred is here. And, yeah, let's circle back on the, at the, maybe at the end of the meeting and check up on that. Alfred, we're ready for a roads report. No one's here? It's Frank. Yes, and the roads are now done to have my hands. I know, I know. Can't wait, right? Yeah, we're gonna do our one-mile thing on that. They're much, much better, thank you. Yeah. I know you guys really, yeah, the drive over tonight was taken in two weeks ago. No, yeah, the first one here. Okay, Alfred, Rick, Flores. Rick's driving. I think there's two curb cuts. No, I already did. We're gonna do these other engine demos, the bridge thing. I was looking at the pictures. Yeah. Wow. Who knew? The meeting to report says that all pictures say, the more we are waiting to be applied for a grant, we are waiting for results from that. A grant, is this for the grant for the temporary repair or a grant for the total, the big repair? Yeah, look at that, that's pretty. So that's the pretty black. Yeah, right, these guys. We'll read. When you look at all the points, especially on a permanent repair, that's pretty high. Noted in there that what's not included in that crisis is a bypass, if we do that on the one. And number two. Bypass when you do that. If you have to come up with a temporary bridge. Ideally, I don't know if there's a way to accelerate it, then close it for a few weeks. I don't know how fast that. Thank you. Yeah, you actually, you cut the cost of the hand. Yeah. There's two grounds that come to Southwoodbury Village and it comes to the peak area. I would definitely advocate for closing. Yeah. When we get to that point, we're more near close to that cap. And I remember when we were talking about the stuff on 14, because it was on 14 and it was a state project, this is a town project, as opposed to a state project, right? Because I remember on the route 14 stuff, we asked them to do the quick fix thing without having to do what they did. But they couldn't detour traffic onto back roads. But since this is Calis, it seems like we can detour on our own back road. We can detour them to anywhere. Right. Once we're all back roads. Why don't we all of us just stop talking permanent and we'll let you guys tell us what we need to know. What you see as head steps. Well, there's really nothing more to do until we hear back from the state whether we receive the grant or not. The engineer has made a report and recommendations and we've applied for the grant. So we just really need to wait to see whether we are going to achieve that grant or receive that grant. When will we know? It's usually June-ish, I think. But this year, everything is different because everything is so backed up. And they'll give us a grant for a temporary fix? It's a structure's grant. Well, that's part of their decision. That's part of their decision of where they put the money. Because my question was, does it make sense to put, I forget how much money it was, oh, is it 100,000 or is it more than 80,000 for a temporary and it's going to cost 500 or 600,000 to do the permanent fix, does it make sense to just do the permanent fix instead of doing two? Well, I think the thing that is the temporary fix you could do the permanent fix, the total repair will not happen in summer, there's just no way. First of all, we don't have the funds. Second of all, the contractors are already booked up for the summer. That's right, that's true. It's got to be engineered in May, yeah. Yeah, so it certainly is, we couldn't do the right of it twice this year. And the, just the 100,000 is the temporary engineering, that's the temporary plus. What's the temporary plus? About 12,000 per engine, so it could be a 100 to $1,050,000. Where is that included, that 100,000? No, it says plus engineering, plus between eight and 12,000, depending upon the amount of construction oversight needed. And we would have to have somebody else do the repairs, it would be rude for them to do it this way. Do you have a line on a new engineer, given that we lost our favorite guy? Yes, this report comes from the Wolf, I'm here. Oh, Wolf, yeah. Chris, I guess we're, they could. That's good. It could be, they might be trying to get the company that is sort of taking over from Doug, but they don't do structural. They do more civil stuff, so they opted out of this one side. My next step was the Wolf, and it's their well-known, and he's, you know, he's a good guy. Chris is the first grade structural engineer. You think? Alfred, if we get this grant, remind me it covers what percentage, or is it a dollar, we get $80,000? It's 80%, so we would have to cover 20%. It covers 80% of whatever it is. Yeah, so we would have to come up with 20% match. Yes. Out of 100. The engineering is also eligible for the grant, so that extra 12,000, 15,000 that he put in would be covered under the grant, so that would be part of the total amount. So the town pays 20% of the total combined. And so if we don't, if we get the grant, then the path forward for this summer is fairly straightforward. I mean, there's a lot of work, but there's a path of work. We have to get that information ASAP so that I can start lining up contractors and get the ball rolling with this. And if we don't get it, then we are gonna have to feed, because this is not an optional project. No, no, this is a non-retributed grant. It's a safety issue. Well, I've got an engineer recommended I close part of the bridge, narrow it up, because the one, the outside beam is the one that's kind of compromised. And have you done that? Yeah. And can we put up, is there any way to put up some signs posted so that heavy vehicles don't go over it, that they have to go another way? Well, I've got it. Oh, you mean? Because I would think like some of these heavy vehicles. Well, that's the most of the bridge is high. There's four beams, so three of them are five, so it's the outside beam. Right, but if you have your trucks keep going over it, you want to make it worse? You couldn't see the blade, but I didn't recommend that. Okay. So I'm gonna go with this. Okay. The rest of it is fine, just to get the weight off of that one side, where the beam is undermined. I do still have to make a burn to stop the water from going into that sinkhole that is not created. Mm-hmm. It's just a short ways, and I'm gonna just do that with some black top. I'll just make a small burn to force the water around it, which I meant to do that today, but this was created on Monday. Yeah, Monday. We did that on Monday. Okay. On that, too, I mean, if you go on to the full project, which is how we look at the cost, if we, again, if we have to do a temporary way, which is ideal, I mean, then that will double the cost. And if you get, you know, then there's also the point that Chris made in there that was a good one. You know, it's the decorative, if you use any of the decorative fascia types. I don't like to use them, but I'm an adamant, I don't know. Those are costly, too, I don't know if I'm right. So that could be conceivably. So yeah, so that, so tell us a little bit about, we're focusing on the temporary kits for the summer, but are you looking beyond that to a permanent fix? Yeah, well, that's to start first and get the same fix, but yeah, we'll get to it. What is the timeline for a permanent fix? You're assuming we get a temporary fix this summer. You can see the bleed next next year. How soon do we have to apply for the grant for the permanent fix so that we get it in the queue? Oh, they come out, yeah, they're due April 15th every year. Okay, so not, so we wouldn't apply for the permanent fix this year. You can't apply for the permanent fix. No, we found out if it's just after the 15th that had to be. No, no, it was before, but we applied for the temporary fix. Okay. Because these grants are only good for 175,000 or, I think it's right there, their max is 175,000. So this grant will pay for the whole bridge. Next year. So is there other grants we can get for the permanent fix? I don't think they'll be a heavy question, but yeah, I don't know how many structures this is what we've been using a lot for these larger collars for the permanent fix, so. So next budget season we need to find out if we can get some additional funding or whether we have to budget for it. I think if we do this temporary fix, it's gonna bias the time. I think far as this particular bridge, it's gonna bias probably 10 years of the year. Oh, okay. That's, hey, you just said next year. Well that's, I'm saying if we do the temporary fix this year, then we buy, we can, that's buying us more time for the permanent fix. The permanent fix is a complete new bridge. And of course then you're gonna be, people are gonna want a sidewalk, people are gonna want a stack and pleasing, you know what I mean? So that's done. So it could be next year, but that's just a, but more likely would be out. I have to 10 years. Yeah, I was saying three to five in my mind, but yeah, to allow for planning and have fun. Yeah. Okay, all right, then we don't need to keep talking about it right now. Do you have any questions? My question, what's going on the greater way of going down? On the bridge. Anything on the bridge? Oh, yeah. Any more questions on the bridge? Okay. All right. Replication. Now you're working. Now that's the point. Now you can ask about the greater. So I saw that, I saw that as we have an invoice that the grader would not stay running at the same grade as the permanent fix. The engraver, different issue. It turned out that it was a simple fix, and then he was a loose fitting, just a stall right in the middle of the grade. Electrical. The middle thing. No, it was a tool. That was the $1,700 bill, weren't it? Yes. Most of that was travel time. And I don't know how they got $900 worth of labor, but they came immediately. Fix a leaking fuel line? Well, he was there. He had to diagnose it. Yeah. You know, he went through the whole computer thing to find the troubleshooter. That's why it cost $100, because it was a computer I know. Right. So that's fixed. And then Thursday, we went to take it out again, and the bracket that holds the air conditioner pump on broke, and a sheer tube of top inside the block. Oh, no. Oh, gosh. We've since got those bolts out. I've got a part coming. It should be here hopefully tomorrow for the next day, which is the new bracket. It all goes back together. That's fine. And you guys are too busy. The minor fix, we're going to explain ourselves. I mean, when you have a company come, the greater was in the middle of the road. Yeah. And we had a big furrow of dirt in the middle of the road. I couldn't take the time. So, you know, with all the other things I had to go, another grader go on and go, truck's hauling gravel. I'm like, I just, I call my phone out. Yeah. So he came, got me going, and we have to pay him. Yeah, it's a good cost. What happens? Yeah, that's fine. But this next repair, we're going to do it all in house. It's going to be all of us. It's going to be like $500 for that part. And Peter Daley, I have to give him the credit. He pulled, he got those bolts extracted. Nice. That's right. That's a lot. Nice. That's a nasty job. You're free to worry. Right there near the water jacket. And if your drill bit goes off one time, you know it's just. Nice job. Takes patience. You get a little credit for that. Yeah. So yes, I'm hoping we should get the part tomorrow. We'll take as long as we can get back together. And we'll be back with two graders in action. Great. We graded Moscow or not. Do the brook. Do the brook extension. And the West County roadway up over a lot of the day. Because that was really bad. Yeah, nice. It's dried up. So we're going to talk to Rainy tomorrow. It's like we get Rainy every other day. It's hard to. They said we might get some snow on Thursday. I know. Yeah, just as you know, more. More final. Slow down. He's pulling gravel more. So it's not like it's wasting time. Yeah, we're trying to replenish the gravel pile. Because we used a lot of gravel for month season. More than usual, right? Way more than usual. Yes. So I want no replenish that. So we got it on the end. So that's what we want. You know, one time he said something like 475 ton yards. How many yards have been one of those trucks? They're 12 or 14, usually, depending on where you're buying them. So it's like, you know. Kind of like buying. Well, some companies sell it by the yard, because they don't have scales. And others do have scales that they sell by the time. So it's usually between 12 and 14 yards per truck. Yeah. The spare truck that we bought is working out great. Running truck, the guy's wearing a coat. Great. It's the wrong color. Yeah, I was going to say I've seen it. It's the right color. It's a different color. Was it green? Green. And we're not going to bother to paint it, right? I think it looks good. But you can handle the brakes for me in five, three seconds. That's always extra. Yeah. Other than that, I think everything is going smooth and working out and getting the chloride trailer together, because that's really on this last slide. Already? Yeah. I mean, it was used when I bought it. Oh, isn't it? And I bought that, I want to say, almost 10 years, eight, 10 years ago. The chloride just paints it off. And we flush that, and it still eats it up. Yeah, yeah. So the pump, I searched for a new pump today, which you don't need to know in all the details, but that's a large part of my time spent today was looking for a new pump. I can find one. Good luck on that one. Usually, by, they said they just don't have one. They just don't have one. So I started shopping down near local. And I think I've got one coming from to a warehouse. It's a two-inch gas operator. So I'm just trying to get that ready for everyone to, because any day, they're going to get dust on them. They'll sun out, and the wind just drives it right out, and we've got to be able to perform. That's amazing, one extreme to the other. Yeah. How about mowing, Alfred? Mowing? Mowing, yeah. Nothing to mow yet, but you're spending, when you're out looking for a pump, you're thinking about looking for a pump, right? Is that going to mow again, that's his name? I haven't contacted him just because of that yet. Last year, he kind of figured out because his board got super busy, and they lost a bunch of help, so they put some roots on him. So he was working more over time, not able to help us. But with that said, we've got a pretty good number of guys right now, with the two part-time guys, and the four full-time, we're still looking for one full-time. So that fifth person helps, and having two part-timers help, well, we don't have a fifth person, we still have. No, I know, you're looking, if you did. And we can always advertise for somebody for the longer we have to. Yeah, I've got to reach out to the people that came up with a form for talking out of the roadside building, and so people have to sign up really to be able to maintain it. The form is for private, private roadside, private roadside, private nations, not necessarily opting out. Well, that's what I mean, is keeping your ass out. If they don't meet it, they will offend that, is there all people in doubt before you go back? Yeah, well, the former part of the house with the plan is to come here for approval. But no, I just want to make sure that April we're not, I know it's too soon to move, but it won't be any time at all that Lightning Ridge is going to be full of, is it, sure, will it come early, and while parts are trying to get its heels? Right, so with that said, I'm wondering, should we, and maybe I should have mentioned it before, should we have a deadline for that application? People. Because I just don't want somebody to come June 1st and say, oh, I don't want you to know, I've already planned to know, I've already got my roots set, I've already got things, you know what I mean? Yeah. There should be some sort of a deadline for, you know, if you want, if you want this special treatment made first, you have to have or something for the date you guys want to choose. Yeah, people probably aren't going to think about it until they see the stone growing. Then it gets mowed. So it's, right, so it gets mowed and then they'll apply through the permit. Well, Rick's going to let people who have requested in the past know. And I will say to them ASAP. Yeah, I don't, I think, are we okay if, if at least that level of Rick says we need, May 1, no, that's five days, but by May 15th, May 15th. We're going to want to make sure we can back up. It says no, or whatever, we need to be able to have a conversation. So it's considered, it's going to be controversial to the first room. It's going to be, it's going to be here. Those forms are all, the applications will all come here. We're not going to, no, we're not going to. The board makes that. The board makes it. We're not going to ask it with them. But I don't, yeah, I think it's okay if we say by May 15th. Yeah. And we didn't build that in. And it's not with on the town's website. So I think we'll be able to deal with that. We'll have to deal with onesie twosies. But if we let the people we know will be interested to know that they need to have their request in by May 15th for the select board to consider. To reason with kind of putting a line on top of the document on the website, like, not here now. We can do that. We could just have Lisa make sure. Well, why don't we make a formal motion? Well, I wonder, no, if we really want to do that, we should be more formal. I don't know that we really need to do that. If you're going to call people. Do it. Because people, if someone looks at it that. Yeah. We need to be consistent. If I'm going to tell them, we should also be in print. Because somebody might go and see that and. Then I'm going to say, if it's town wide, May 15th is too tight. That's only two weeks as a practical matter. So. But when are you going to start mowing, though? June? That's right. Yeah. Probably this will be in June. Yeah. So we could say, when do we be in June? We could just plan to look at all the applications one night. Yeah. Do you think we're going to do one? We're going to do two. I think we'll only have two. Yeah. We're actually going to say four, five at the most. Are you going to put one in? For what? Yeah. No more private maintenance. Yeah. We should put one in two. Okay. So. That's three. So June, one is a Wednesday and we don't meet until the 13th, which is honestly too late. Right. Would we want to have, all right. You know what? If you put in a May 15th deadline, people will have to get moving. Yeah. All right. Right. All right. So. Well, I mean, they can come after, but they run the risk of getting moving. Right. Right. Right. Yes. Okay. So we can do whatever we have after the 15th. Okay. So we're, we're slightly adapted. We talked about where, so the motion would be to authorize Rick to connect with Jeremy because I already posted that thing. Actually, I guess I'll have to revise the thing. Yeah. I will revise the thing. The motion is we're going to revise the thing applications are due by May 15th. And we'll repost to the website and we will plan to review and discuss them on the 16th. The 23rd. 23rd. 23rd. Right. That's okay. That's good. All right. So in there, in there, what I just said in that motion is that we're agreeing on a May 15th deadline for private maintenance and public roadside applications. Is there, is there somebody ready to make that motion? So moved. Okay. Second. Any other discussion? All in favor of you say aye. Aye. Okay. Oh, shoot. We didn't warn this item. Well, we can talk about it again next time. I'll encourage anybody if they have concerns to show up. If anybody has concerns, we can, and we, we can put this on a consent agenda for next week. Right. All right. So let's start the night off. Yeah. Consent agenda to ratify this on the 9th. Oh, I'm looking at the wrong. Okay. How are we doing on time? 741. Just enough time for an East County stormwater project. Update. I talked, I just got, I put in a call to. He sent me one a few weeks ago and I just talked about it tonight. She called me back. And she said he swore to stop that. I was from Waterloo. There's nothing we have to do right now. They are waiting. The new planner, the new Grace, which is a guy named Brian is he's reaching out to the state right now to find out what the status of the grant is. And so as soon as they hear, they'll be back in touch with us. Right. And that doesn't, that's not a project for this year anyways, right? It's next year. Yeah. We have to. Okay. So. Then we will go up and then, and then the Kent Hill car that project or, you know, that the world that would be sometime around mid to late summer that we hear back goes again. There's nothing else we have to do until that time. Yeah. No, it's just good to have the updates. Yeah. I want to make sure that we had this myth process with Grace. And I want to make sure. Right. Yeah. So I'm going to carry this as an issues pending. Definitely on the stormwater was touched face next. I mean, no more by next year. I'm just going to follow this. I'm going to change this lead to the issues pending awaiting further development. I'm not going to put on the agenda unless you tell me. I can bring it on the road with. And then we're going to get the computer set up. Okay. Those are the two. Okay. I think we're ready to turn to the right of way. Jerry Martin is here. Jerry, you're welcome to join us up here. You don't have to. I think. And or. Speak about this. Right. Yeah. Well, it's very straightforward. As I see it needs to replace the sewer line. And we'll place for each bill is across the road from his house. And so he needs to. I guess you're going to bore, right? You're going to bore a hole underneath the road and pull a pipe in. So this will allow you to go underneath the road. So why are we requiring the board? It costs more. I'm not. I never required anything that was an engineer. No, but I'm. Bringing in a horizontal. Boring rig. As opposed to that. It's going to cost you a lot of money. Yeah. We don't normally require that. That was on the contractor that he hired. They thought that was a good idea. That was a good idea. That was a good idea. That was a good idea. That was a good idea. That was a good idea. You want to let you know it's. Yeah. The contract. And. You haven't kind of collaborate. Okay. Won't let you know. was, which they're probably going to do anyways, they just didn't have it on the plan, was pull a sleeve. A sleeve is another pipe that the real pipe will go into, so if there's ever a problem, it can just be a line put into it, and you won't have to bore again or open date or whatever. It's just for a 60 feet of 4 inch pipe, I think it's money well spent for the future. Plus, it will also protect the force main. Yeah, it's individualized. And this is all, what you guys are describing is, it's your project. What we're approving is use of the town right away to complete the project. So really, I guess the question is, do we have any conditions or concerns? The only one that I have is the sleeve. And even that for it, there's no compaction necessary. The road will be open all the time and won't close the road, or it's going to have a serious impact on your overall. Thank you. Okay, so Alfred, I am here for you to take good notes on what our condition is. What's it called in the sleeve, but is there a formal name? That's what they call a sleeve. It's an outer pipe. Run the force main into a sleeve underneath the road. Or is it in the right way? Let's do that. That's by the depth of it. Force main? Forced. It's a pressurized sleeve. It's running within a sleeve. Get myself out of the middle. Okay, so is there a motion to approve with the condition that Alfred described in John's document? Any other discussion? I'll have everything said. Okay. So we're going to circulate this and sign it. And then it will get delivered to the town offices. It has to be recorded. Yeah, it has to be recorded. What I usually do is I would scan it and send you a copy of the signed document so that you have it. Okay. And then get the hard copy to the town office for reporting that work. I will scan it here tonight. Do you have a scanner with you? Do we have to fill in all this property lot number? Well, there was no parcel or property lot number on the application. We'll pass this around while we take up the next one. Great. To be more, I should have asked for this. Is there going to be a motion on the Chaburro one? It's nice that we can start with that. I think, yeah. Well, okay. Thanks. Thank you. Thank you so much. Yep. Oh, sorry. Yep. Okay, Alfred. Tell us about the next one. Yeah. The next one is he wants to open dig it. There's a water line across the road to get to a field where he wants to grow So I guess very similar recommendations that I would have is a sleeve in the right way. And also. That's after approval. Yeah. If you want to hand it back to me, I'll scan it. So a sleeve and compaction. And also they're going to have to close the road. So they can do that by the time that's what it is. Dig half, lay the line down, sticking up. Fill that in. The other half. I think they did that when you had it. They're very large. It was right in the intersection. Well, anyway. So we'll have to notify people. Yeah. I mean, do you have any concerns about this? This is just a path. It's a wall. They came out of the road to put along. We just got to make sure that it's put back. Okay. So compaction is important. Using the right material on the top surface. Yeah, he talks about that. Is that all? He had his aquarium stay mat. And we use the dirt from the road. So from sports farm. closure. Do we want to. And he's kind of talking about a window within which the job had to be done once it started. We can play games. Don't use this. Yeah. I just wrote that traffic calming cones. And then complete the. Is there a, you know, complete the project within X hours or X days of starting. Eight hours. Yeah. Eight hours. We certainly don't want. You know, I'm out there working that time clock at night with the whole open in the road. They're on eight hours during daylight. They were playing that so they're doing the work. And then compaction. Is that the word to use when it's complete? And then you'll inspect it. Correct. And you're not going to actually doing the work. Is that my understanding? That's correct. Okay. The commissioner inspection. Okay. Anything else? So what I've written is front porch form. Notice the road closure. Use traffic calming cones. Complete the project within an eight hour window in daylight compaction. When complete subject to a concern inspection. I did. Any questions? Oh, it's nice. No. I was doing this. Okay. Is there, is there a motion to approve this? He's had right away permit subject to the conditions described. All in favor. Hi. Hi. What is he going to do? He's going to start that like right away. You know. I also don't know. I mean, he's been kind of going. First, he was. I mean, he's been kind of going. First, he was. And he was. Now he's back. He's been kind of going. There's a lot of money. Okay. You got the bitch in? Yeah. Nice job. Okay. Good work. Good work. There's gonna be a, that application as noted earlier. Okay. We are ready. No, none. Any questions? No. No questions? No. Okay. Okay, we are ready for our VRB alphabets, alphabets I think, any items that we need to hear from your officials about as we're done. Okay. You are excused to be a member of the public. And it's still up to you to play outside. Do whatever you want. Yeah. Have a good night. Thank you. Thanks. I want the dog. Dennis and I are going to join us please. Welcome. Hey Dennis. It's been a long time no see. Oh yeah. Does everybody here know Dennis? No, I don't know. Dennis is working. I think you know the rest of this, right? Yeah. I'm done. Dennis submitted a bio which I did eventually get actually into our folder for tonight, but folks may, did everybody see it? Or at least no. I know. I know. So I won't. Share it in jail. Yeah. Why don't you introduce yourself briefly for the board and for whoever is, you know, likes to watch these meetings and then we have a few questions for you. So I'm Dennis Schieffer. How did he, the resident, I just recently retired. Congratulations. Thank you, Now we're going to keep you. Did it. Yeah. Well, eight, three, five years of land conservation, and outdoor restoration, and more outward, a variety of non-profit organizations, a government agency, and a position for us. Yeah, that's the summer. I did serve the 10 home of the last 10 years, and I'm actually with Reed on the Calus Conservation Commission. I thought it was a while ago, right? It was. Yeah, I remember that. Absolutely. And now you're back. I'm sort of clean water, right? Well, I'm not that long. I think we can get one chair up there. I will turn to my left, and put John. Let me try to be consistent, so we're predictable. Last questions. Oh, wow. I didn't know that we would have read these again. That was at the email I told you. Yes, it's Denise's list of questions. Explain something about yourself. I think you've done that. Yeah, why are you interested in serving on the DR? Well, because I understand there's a need. That's serious. That was a big one. And as I said, it's been a while since I've served the function. So I'm just retiring. I haven't even approached. This is something that's in an area where I have at least some knowledge and experience. So you understand the role of the DRB? I think I do. I'm sort of going to be on the learning curve for a while at the basics. You may or may not be able to answer this in the affirmative. Are you familiar with the calisthenics? I'm familiar with it. I perused and was very generous in supplying you with a number of documents. And we just entered out including the zoning rights on the town plan. I did a few of them a little bit. I went to the site visit with these helpers last weekend on that subdivision proposal. I wanted to make them come over, so in preparation for that. Have you, in any past experience, applied land use regulations of any kind? Yeah, pretty extensively. Having worked for a number of conservation organizations, adult conservation easements, and easements in their own way or sort of any zoning regulation or prohibited uses, landowners come and request certain rights. And so you're always interpreting those permitted prohibited uses against the request. And oftentimes it involves, it dovetails with local land use regulations that most conservation easements will require consistency with local laws and regulations. And so oftentimes we were doing our reviews in conjunction with local government agencies. Awesome. Great. Not to insult, but do you understand what the term quasi-judicial means? I think so, yeah. And there's training. Yeah. There's training. Yeah. Denise, you want to take the reins and ask a couple questions? You've already talked about you sort of have experience with the legal process and how hearings work and deliberations, quasi-judicial, so you sound like you have a pretty good idea what that is. I guess one of the hardest questions is because it's callous and everybody knows everybody, and your neighbors and someone at SOFR, what if there was a development that you were sitting on and it didn't meet the requirements necessary to grant a permit? What would you do? If it didn't really give it, it did not meet the requirements. I don't think you really need to deny it. If it's that plain and simple. I mean, I understand that it's usually not. For the rear, that's black and white. But if your question is not black and white, I would say it has to be black and white. Yeah. I don't have anything for you, Johnny, and asked most of my other questions, so... Sorry, I didn't know that. No, that's okay. There was a lineage. It's fine. We have some polishing to do in our process. Rick, do you have any questions you want to have? No. I think I'm a good member. Dennis, do you have questions for us? I just don't follow them. You want to know how much it pays? I don't have any questions. I had a great long conversation with Ann, and just the chair, and I did this idea to get the approval for some reason I couldn't get into that training. Oh, yeah. I just had to say, I had to click on it. Yeah. So I'll do that. Yeah. Yeah. Yeah. Go on their website, see what you find, sign yourself up, the town can pay for it. Right. Yeah. And also check some of our reasonable information on the website for training. Yeah. So to be clear, that online training, the video training, the training that you had to pull, that's a prerequisite to sitting on any case after completing it. Right. Before you sit on any cases as a member. Right. But that's a, I think it's only a couple, maybe an hour and a half, 90 minutes. I think it was two hours. Two hours or something. So now you've got all this free time. Yeah, right. You can watch the couple of times. Okay. So you're all set? Any other, you have no more questions? Okay. Thank you. Thank you for stepping forward. Thank you for engaging to the point that you've talked to Ann, and you have the materials, you have already started rolling up your sleeves. Yeah. Really appreciate it. Thank you. Glad we have you back. So you are a candidate for a three-year term that ends in 2025. So we need a motion to appoint Dennis Shaffer to the GRD for a three-year term ending 2025. Does the motion has been made? And second, did any other discussion? All in favor, please say hi. Hi. Okay. We got you now. Great. Can we do it? Yeah. And so you, I think this means we, no, we have one more seat on the GRD, regular seat, so to speak. I mean, everybody's on the GRD, but in different seats. So you're number six. We have a candidate for the number seven seat. So the GRD will have the full slate of regular members. And I'm hoping after the next meeting also to have a full slate of alternates. So Dennis, thank you very much for being part of that. And so is this effective immediately? Yeah. It is effective immediately. Yes. Yes. Effective immediately. Yep. So get the homework done. Okay. So the other, the other thing, thank you, Dennis. Thanks Dennis. Good to see you. Thank you. Thank you. The other, so Megan Sullivan, we appointed to the board in January has asked to step away as a regular member and to consider as an alternate. So, so for a three year term ending in 2024. And I'll second that. Okay. Any other questions or thoughts about that? If there was, please say aye. Aye. So Megan is filling a currently vacant alternate term. And Lisa, those terms are actually on the agenda tonight. So you can grab it from there. Okay. All right. Friends. Okay. I don't know. We might have to do it from this laptop. Can you hear me? Can you hear me? Yeah. I was working. Yay. Okay. I got it to work. Aren't you amazed? Nice. I'm amazed. We're all the friends. I can turn this around. I didn't do the TV screen, but I'll turn this around. Do you want to come up? Do you guys have, is everybody, everybody's here? We're friends. We're all friends. We are. We're friends. We're friends of the friends. I'm going to go with the water. You guys don't go along with each other. You can't. I'm going to go with the water. Actually, you can't. Except Lisa's smart water. Oh, I'm sorry. So the floor is yours to present where you are on the agreement. We all have it in our materials to raise any issues, we should be aware of. I'd like to know about questions. Are you the lead there? He's our leader. Yeah. And I said, I don't know if anybody else did, but I sent some questions around. I don't know if they got it. I sent it to Cliff. Cliff. Yeah. Yeah. Okay. Good. All right. Okay. Can everybody hear me? Yeah. Yeah. All right. Just to be clear, this other document we already signed, which is the usage policy. Yeah. So we're not really looking at that unless for some reason somebody noticed something we should change. Actually, I, you know, I, I confess that I didn't look. That wasn't an important slide. Yeah. Was it? Yeah. Really? Okay. Well, the main thing is this one. Right. We have to renew the usage policy. How long is that? That's a very good question. You need to look at it again in July. July 2020. Oh, it goes on our website. July 22. Tending items. Yeah. Okay. Carry it away, guys. And for the very first off, I wanted to thank you guys so much. Thank you. For all the work you did on this. A lot of work. Thank you. Thanks to the slide board for letting us present today. And also thank you for allowing me. Sorry, I couldn't be there in person. So thank you for allowing me to participate by Zoom. What if it pleases the board? What I'd like to do is just kind of quickly move through the document, discuss the different sections and then take questions. And as we reach any section where members of the board have some questions or need further clarification, if that works for everyone. That sounds great. Cliff, you're aware. I don't know. You can't see me anywhere. So it doesn't matter where I'm looking. We have until about 840. So we're in good time and good shape on timing. I just wanted to make you aware of that. So go ahead and take it. Yes, I saw that on the agenda. So that's why I want to try and move through as quickly as possible. I think some of these are pretty straightforward. I'll just take right off. We all understand the, I think the reason for entering into this agreement is so that the guest rooms can take on the task of managing non-mutable activities at the hall. The design review board graciously opened up the hall as a multi-use facility. And so now we are in a position to be able to hold non-municipal activities there, but non-municipal activities, cultural events, plays, music, informational sessions, a whole variety of things. So the idea was that friends formed to be able to support this lightboard in being able to conduct these kind of activities there and more or less take it off of this lightboard's hand for having to manage that sort of activity. So that's the purpose. Is there any questions on that opening section? You're being none. Okay. Next is a little brief bit about the friends and who we are, what we are. This is right on between bylaws actually. It basically establishes the fact that we are a non-profit organization independent and we formed to assist the select board in the administration of non-mutable activities at the hall and also help preserve this whole area and support fundraising efforts to make sure that the hall, we put a lot of time and effort into grading the hall back from where it was and we want to see that be maintained going into the future and also ultimately we hope to be able to continue some of the work that occurred in the room you're sitting in now, upstairs, revitalized upstairs so that you ultimately become hopefully a year-round space produced as well. Any questions on that section of the document? You're being none. Okay. Next, moving into the management duties, really just a series of bullet points about what the friends are hoping to do and that these are some of the things that the select board can expect from us rather than we through each bullet point. I trust everyone had a chance to review the document ahead of this meeting. So I would just ask if anyone needs any clarification on any of those bullet points or anything. This section is self-explanatory. Next section, payment for services. So we are asking the town to recognize and provide a level of support to the friends group by providing us with $500 annually. This money would be used to support the activities that you see listed and will appointed in the management duties in the previous section. Denise had asked the question about the last sentence in that section about friends as authorized to contract with others to assist in providing these services. She was wondering what does that mean and who might we contract with. So I can give a simple example there. If you refer back to the management duties section, you'll see the last bullet point there. We're asking the friends membership database to help raise funds and promote events. We feel that we can handle that right now, but at some point it may make sense for us to bring in a third party agent, contract with them to help us do a focused fundraising effort, for example, or we might want to contract with a software vendor to help us get the most out of our data base of friends members and whatnot. So that's why we have the idea that we could also work with outside contractors through the parties. And of course it will be friends responsibility to maintain that relationship and make sure things are reporting to oil. So does that answer your question, Denise? Yeah. And what I was thinking of when I saw that was so you might use something, you might buy some software called like Little Green Light or something to keep track of your, as a database for keeping track of donations and donors and all that. Okay. So I wanted to understand. Or maybe contract with an individual or a company to help us do, like I say, a focused fundraising campaign or something like that. Yeah, that makes sense. So we wanted to acknowledge that possibility to the select board and make sure you were aware that that was the possibility as well. Any other questions or comments on that section? The payback for services section. That's primary. Yeah. Can I ask one question? This actually jumps back a little bit. The authority, like when a project is, we're collecting fees on both sides to be able to fund improvements and maintenance. What's the decision making structure about what actually gets done and what doesn't get done? Is it done by the friends? Is it done by the select board? Especially for optional improvements upstairs to bring that to a four season type by creation. What is the... It has to be a select board. It has to be a select board. For example, one of the things, and I apologize if I don't answer your question completely right, because I'm experiencing some of the issues with the sound quality there, but I think you're asking about processes for coordinating with the select board on money raising efforts and improvements and whatnot. We would never undertake anything in any part of the hall without approaching the select board first and saying we have an idea. We think it might make sense to put in some sound and find equipment upstairs and we have received some quotes for that. We have the money to do it. But before we engage in that, we wanted to run it by the select board and see if you had any questions or concerns or ideas for making it even a better project. At this point, I might defer to members of the friends who are there in attendance because they may have some additional thoughts on this as well. David or anyone else? I think... Yeah, I mean, just a quick set. There are just the plans that do pretty major improvements upstairs, especially lighting equipment, sound equipment. And I don't feel like we would just probably have free range to do whatever, obviously. So, you know, whether it's a dollar figure amount that is limited or whatever, I would expect that it would be required to come to you, at least on some level, for approval on some things. And I was thinking... I've seen this one in the document and I just found it in the bullet points in the earlier section. It says that one of the roles is to make recommendations to the TAP on facility improvements and notify us of building grounds maintenance issues, which actually ties into the idea we've talked about of having a public works person who has more engagement with facilities than what we have. We have someone to do work now that not take real responsibility for. I just want to clarify on that process of who's actually making the ultimate decision. I think a good example, a year ago, we applied for a grant. We did not get it to improve the upstairs. Sam, we brought that grant to you. I think any plan to develop the upstairs would definitely have to be in consultation with you. And yet, realistically, how much are you going to pursue to develop the upstairs? So I think that's our job, in other words, bringing actively looking at the upstairs, trying to do something to bring it to the point where it can be used and continually improved over time, but always doing it in close consultation with you. So you guys would take a lead on the visioning for upstairs and then run by us and make adjustments. Can I just, for Lisa's benefit, Lisa, this is Artie Tumas and David Sheaves is the one who lasts. Yeah, I can help you with anything. I want to stay friends. Keep going, Cliff. Thank you. Your question is sufficiently addressed. Oh yeah, that's great. Literally the protocol question. That sounds good. Okay, great. Thank you. So moving on, we kind of already segue into this a little bit, the disbursement of the rental fees. So as discussed, the print will also look at the possibility of renting alcohol to third parties. When we do that, we have established a rental fee structure and we're proposing an 80-20 split with the town, 20% of the rental fees coming directly to the town, which can be tapped into for upkeep and maintenance. On the whole, we're hoping that we can help contribute to that greatly over time. Of course, it will be a small scene that will require nutrients, but as time progresses, we're hoping that it can blossom into a tree that bears delicious fruit for all of us. There is also a question from Denise about how that would work. Denise, I'm certainly an expert on emery, but I would suspect that, yes, you would need to set up a separate category in emery to keep track of funds coming from the friends and then tapping into those funds and using it for the haul. And yes, I would imagine that that would be carried over year to year, but then again, that isn't specifically spelled out in this management agreement, so the board may have other ideas that, well, you know, allow that fund to carry over with this amount of money year to year and over and beyond falls back into the general fund. That would be kind of something you'd have to discuss with the treasurer in the future to meet. Right, what I'm thinking is we might have to establish a reserve fund so that the money can, if there's money left at the end of the fiscal year, it can be moved into the reserve fund, but that's something that the board can check into. Exactly. Okay. I just wanted to make sure I understood that's kind of what you were looking for. So, and maybe this is a technical thing or I'm just not understanding it, Cliff. There's a 20% disbursement of fees. Shouldn't it be of the net, or the net app of fees? I mean, you're going to have some expenses depending on what is going on here, I anticipate, and so there may be a, or maybe your schedule makes us into account. This is just fees. Yeah, I think there will be some, there are other revenue streams that the friends will have. If they want to have, you know, there's, we can provide sound or something, we can provide a link or something. And those are fees outside of the revenue fee. So we're going to have a cleaning fee that will be separate to, we're sure we'll be cleaning a few falls that might be true, but there is, so this is a free country, I think. If someone wants to run a call, we have the schedule laid out. If it's so many dollars per day or per hour or whatever, it's very well laid out. And that 20-foot is out of that. There are other revenues that could be coming to the friends that are outside of that. So this one's really clear. Yeah, it's just a rental fee. The town doesn't get 20% of just the rental fee and no percentage of if you rent out equipment. Right, those except rentals are just stripping rentally. So, yeah, that 20% is of the actual rental fee of the credit space. And what I, and I don't know if it's a rental fee, but the actual rental fee of the credit space. And what I, on the point of cleaning. Yeah, we've built into the schedule as has been alluded to here. The fee schedule there are councils for administrative fees, management fees and things like this that go to offset that. So this would be a straight 80-20 split right off the top of the total rental fee. Okay. I'm hoping that answers your question, John. All right. So we get 20 cents and you get 80 cents or with a fee barrier. And with the understanding that the 80 cents is coming back to the hall, going into the activities that the friends are engaged in to promote the hall, to help with the upkeep of the hall. All of those things that you see bullet-pointed in the management duty section and elsewhere within this document. I should also point out here that the inference by-laws is specifically stated that none of the wickers of the board are allowed to accept the salary or monies. All of this one is for the hall. Is there any reason, is there any reason for even returning the 20% to the board just does evading 20% in other revenues? Yes. Well, yes. This is old, you weren't here. There are probably many reasons, but one is I'm just thinking that, yeah, we're in tear and we're going to get help with ongoing, well, and there's also, but that capital fund, that 1% capital fund that we have talked about as a guidance for budgeting, that it will be interesting, I guess probably 20% of the rental fees won't fund it, but it helps, right? And also the town will be paying, you know, to be on our electricity bill or heat bill, so the 20% will help with some of those costs. Okay, you know, that makes sense. I'm just asking the question, whether that's kind of an extra, if that was designated in the agreement. Do we cloud the draft? Yeah. I mean, we just, we got stuff. Yeah. Obviously that won't cover. We are going to run out of time. One thing I do want to note though for everybody is that this is a one year contract. And we have, as Denise just said, this is what the third or fourth time we went, we've been through it pretty thoroughly. And my skipping ahead to my end comments, I feel like, as Denise said, there's been so much work done, we've all spent time on this and asked a lot of questions. And it's a one year. It's one year. So we get a chance to try it out and say, okay, this needs work. This works great. Right. There's always the, you know, what works, what didn't work, what do we need to fix, you know, a year from now. Or even sooner, if there's a big issue, we can always reopen this. There's nothing the same as we can. So the red toll. Right. And it's the same. The proposal. Yeah. Any time, any time you agree to come together and update the contract, we don't have to wait until the end of the year. Right. Right. You know, it's, you know, we're not going to get it perfect right out of the gate. It will be a learning process for all of us. But it is a, I feel a well thought out starting point. And we really look to be able to work closely with this board to make this work, not only for the select board and for the friends, but for the entire community, because that's really who owns this hall. And that's who we want to see benefit from it. Yeah. The rest of my comments, we don't have to, well, I was just going to invite, I was going to invite Cliff to continue because the contract itself is only another page or so. Yeah. Cliff, feel free to just keep talking unless we ask you to stop and just keep moving to introduce us to it. And even the insisting in each of these questions as you go. And we have about 10 more minutes. Yep. All right. We can do that. Next section talks about scheduling and cancellations. So we understand that person foremost, the hall exists to support municipal activities. We will make every effort to make certain that anything we scheduled at the hall falls outside. So it's not to interfere with municipal activities. We also understand that things can happen. Something unexpected can come up and there may be an occasion where I think it's going to be rare, but there is conceivably maybe an occasion where the town, the select board needs to say, we need to get above this event because it's really important that we have this meeting or whatever happening. We have a clause in this contract and then the general terms and conditions of rentals about force majeure. And it's things that are outside of our scope of being able to deal with. But we do imagine the scenario where state representatives decided they wanted to have an event. And it was going to be catered and be paid a deposit and the rules of that were that if we had to cancel the caterer got to retain the deposit. We are asking that the select board would understand this would be an expense the friends would incur and would be willing to help offset in the event that they needed to bump an event from the schedule. And again, say I imagine that would be a very rare scenario, but we do have to acknowledge it. Moving on to records and reporting, we understand the importance of transparency. So we will make sure to submit annual reports to the town of any of the non-minus collectivities that are occurring at the hall. We will also provide the select board with financial reports that are provided to us by our treasurer. And we will also make these available to the town to review. We will also make sure every year that we submit a summary report on non-minus collectivities and friends activities that are taking place at the hall to include in the annual town report. Next up, we talk about independent events presented by the friends and boards of directors. We're asking the board to consider allowing the friends to present five events a year at no charge to the friends. We imagine these being the types of events like perhaps an informational session or a speaking event or something rather benign, simple, but something that promotes goodwill within the community, perhaps maybe showing some historical artifacts. David, perhaps you could elaborate upon this a little bit. Elaborate. Save that one more time. Elaborate upon this sort of independent events that might be presented by the friends in the course of the year. So we're proposing that we have a series of events in the fall and it would be modeled after a similar series that some of you may have attended at the Plainfield Opera House. In fact, Tobin Anderson who has been very active with that effort is now on our board for this town hall. So he's doing two town halls now. And we would put together a series, particularly with Artie Mancey as advisors, Tobin as an advisor, a nice variety of music to take place up in the hall. Do you guys have anything further to mention? Different concerts. Basically we're just asking for our work and we have the events that we sponsored that wouldn't be charged with fee. Okay, so that was my question. Would there be a fee or would it be like by donation? Just at work we wouldn't have to pay the friends' fees. I'm asking would the friends charge a fee for these five events or ask for a donation or something like that and then you would just keep it, right? Yeah, as we would with the other events. It's certainly not obliging to the other events that may happen because there may be charges in the door for other events that we're just asking for based on our usual grant that we would get five events a year. Great, so there's no rentals. I guess my point is there's no rental so the town doesn't get 20% of anything. Correct. For those five events. Okay, sounds good. Okay, a section of that mentioned that the friends would be solely responsible for handling expenses and proceeds from these events and compensating to anyone where compensation was due. Next section talks about independent contractors. This kind of leads back to engaging through parties as well. We may need from time to time to bring in an independent contractor to help set up a particular stage through the stage props or something like that. We would never employ anyone directly. It would always be under a third party contractual basis. They would bear responsibility for paying the workers' taxes and whatnot. And these third party contractors would not be considered employees of the town so there would not be no need for concerns about the town's insurance covering them. They would have to carry their own insurance and the friends would make sure that these are bonded people and do in fact have insurance. And we even make sure that the town is held harmless for anything that might happen under such an arrangement. The statement regarding the little closet upstairs off to the side of the stage would coordinate because the town clerk utilizes that space to store some things in but we might need to use that space from time to time. We're thinking like during the course of a play or something be able to store a few things in there we would always coordinate that but the town clerk can make sure there was no conflict or problems caused by that. I'm sorry Cliff, which space is that? It's upstairs John. Upstairs? There's a door back facing the stage it's to the right-hand side. There's the backup server in there that backs up all of the data from the town hall via the dedicated satellite connection that we established. It's not right. Thank you. For our insurance we would the friends will carry its own insurance we didn't verify that the town's insurance would not cover non-unicipal activities so this is necessary that its friends do this we would mirror the town's insurance and the hall and provide a copy of the proposed coverage that we are looking to purchase so I hope everybody has a chance to look at that and make sure that it satisfies any concerns you might have there. Question? If you guys have an event here and there's alcohol served and now that marijuana is legal marijuana provided or allowed the insurance cover if there's an incident or someone gets hurt and they blame it on intoxication. The condition of the rental is that anyone who wants to have an event where they're serving alcohol or other spirits as it were it has to be permitted and they have to carry their own insurance for that specific case. Are we responsible for reviewing that insurance and ensuring it meets the test and it ends the day of the event, right? It will come before the board of the Prince for the entire board to review and approve and if we have to turn to you and then turn to the site board and say are you okay with this as well? Okay, you will, okay. That's a real question. We might want to run by our attorney. That's a really nice development and this is the first time we looked at this. That was one of the biggest things was the insurance piece. Well, insurance and alcohol. They would have to carry their own insurance. And there is such a thing? Yeah. You can get a one day insurance policy. It's remarkably easy. We've been providing office company once we're in the hall and serve alcohol served in the course of the event and we even have some connections we can provide them with that we'll write under my insurance form for a big policy or multi-day if it's an extended event. A lot of caterers will get a one day policy if they're catering. Well, they probably do but if they only serve alcohol once in a while then they usually do just a one day. Wow. They're very poor. They have experience in these matters and know about these larger events and how to conduct it in a positive and conducive manner that works to the benefit of all. Due to the duration of the agreement I just arbitrarily picked a negative thing first because I thought we made the additional time to review this and whatnot but if we're ready to move forward this evening I think that's a good date for who agreed to kick in. Denise had asked the question would the friends be coming to the board every year when it's time to renew and yes, we're actually in the process of creating an annual calendar of tasks for the friends and we would put it in for April to approach the board every April and say okay it's time for us to sit down and look and see what works what doesn't and see if we're ready to go for another year that's good so we don't have to remember the thing when you're done with that calendar you can make us one Cliff, a couple of thoughts on the date one is only that we didn't warn this as an item to approve tonight and two I don't have a copy that we could actually circulate and sign so how would you feel about bumping the date to May 15 our next meeting is May 9 and we could formally adopt this document that night and be prepared to sign it does that really hinder you guys in any way and when you hear me say that I think we would adopt it the thing we can work with that I'll open it to the other members of the friends in case they have any concerns to voice no, it's just we've been waiting a long time we're anxious to get started over here and we won't actually we won't actually even discuss it we'll put it on the consent agenda and so it'll be part of a top of the meeting everybody okay with this we'll circulate this so it would be a discussion again I don't want to arise the board to sign it we'll send around the signature page the other thing is Cliff, April maybe can you put your trigger into March for a May review just because I'm thinking to get it on the agenda it's our agenda in April we've been like, yeah, sorry or it's a radar in April we can use town meeting as our trigger right after we can send a notice to the board saying we would request an audience to review the management agreement for that coming year and they kind of calendar what you talked about has been on mine for us as well because there's a number of things that that recur and yet we don't you know, somebody doesn't remember it you know, oh guess what so I would suggest in terms of the term you said the 15th I'd suggest that it's effective that it's effective upon signature for a year from the day of signature and that there be language to allow the contract to be continued in your vet that does not get renewed timing by the select board for up to there is something in here continuation language we don't get to it something about it automatically renews where is it we have we have that you have that what he's asking for yeah it's already in here it will automatically renew that's what we need missed it but not withstanding at least I think that an active engagement at least for the first year for us to all say you know what I said earlier what do we need to change really important this is a learning career for us we do a lot of research based on the same things but we're going to do especially the first time around coming back together to say hey this worked great yeah are you playing you guys have a presence in town meeting so that's a great yeah especially we can go back to in person town meetings yeah yeah yeah thank you guys thank you very much thank you so much I will revise the section is discussed to make it effective duration of agreement effective for one year the date of signature and I will extend the signatures to the boards of their spaces for each of the board members to sign perfect okay alright sounds good thank you very much thank you thanks for having us yeah it's a good document and you guys really haven't done all the research really good about where it's coming what we're launching it yeah is it your first event though talking booth for the select board great memory dry ice thank you let's turn our attention to town highway 7 site in theory um hey um uh computer I'm sure I can bring it I'm sorry I have to pick the dog I can't help myself re-schedule the town highway 7 site of it the uh Schultz has some a way time for somebody to remember it with Josh maybe that's going on now so you don't have a are we really prepared to set a date I'd like to do it so if black fly season is coming well yeah it's not going to be pleasurable I think it's I mean the goal is to avoid black fly season I think we might have wanted on that um once we once we announced the site visit um and what's so you I think you were going to like wrap your head around like a timeline and what what's the bad we have to give um I guess it's maybe it's 30 days notice but we need to work in some time in case because of the mail right so I would suggest we do 40 days okay so we are we are well into black flies into black flies well now the black flies might be yeah we'll just have to suck it up bring your nets I am likely not going to be here like mid-June like one of those weeks I think we want to do it when we're here yeah I think it's important can you 40 days they're saying around mid-June I won't know um can we set the I mean I can not leave I mean I did if you know what it is so what is 40 days I think we want to do it on a Saturday six weeks from tonight one two three four five six is June Monday June six but that's a Monday so that's 42 days so do we want to do it on a weekend? Saturday June Saturday June 4 Saturday June 4 it's 40 days literally 40 days from now I believe well I'm not going to have time to get it out so can you go ahead and follow Saturday I have a funeral on the 11 you're expecting someone to die I was going to say you know that well whatever what is it called not yet I'm sorry I have a family event to go to on the 11 not that we need to plan it on my schedule but if the goal is to have well I think if there's enough of us um getting this we just need to get this done yeah we do and we need to allow a couple of hours for the site visit could we allow a couple hours for the site visit right? yeah well maybe we can start at the site visit and start at the deliberation right and I don't know what I don't know is I guess we can say that the hearing will be immediately following the site visit and not put in a start time yes I guess that's the opportunity if it's an hour the problem last time was that it was at about 10 30 which is half an hour right well the reason the reason we did that was because um you don't have to walk the whole site you can if you want and but by statutes you don't have to you just have to show up there say you were you were there and then do the hearing from what I'm hearing now is people want to really do the full site visit so then we should make sure that we just say the site visit is at 10 and with the hearing to immediately follow afterwards so we may have another application issue too just for mine no and hang on we also have Mark gone for that period no he's back by June 18 pretty sure oh I mean if there's as long as there's three of us at the site visit um no but not just the site visit if you're going to do the hearing after it's the whole right it's the whole thing which is seems like I wrote there Mark schedule somewhere I was just thinking April you know what I think Mark is back because he was going to be gone yeah he's back he's going to be gone most of May yeah it was a May thing yeah so that's four of us I just want to hang around and hang around I just want to get this out let's just do it yeah years yeah alright so we're looking at June 11th is that what you had something you were going to say about it no um we had returned mail one I can't remember the other one but I know one was from the Lumberjack company and there was no forwarding address and yet somehow they knew about everything having not received the mail so somebody call them which is fine but we don't know what their official address is I'm wondering how they get their tax bill well this guy is this guy Cushman from Cushman in Wakefield just David Schneider have you been in contact with him no just the only contact because he they represent John they represent Lumberjacks yeah I know but I don't want to get 10 I want it should go to are they a legal representative or are they like are they attorneys of law I mean if they're like what is the alternative that's Cushman in Wakefield asset trust manager of asset an agent for so they must be I just don't want to go through this process and have the thing nullified by some court because they took us to court and they sent the mail to the wrong person well I can contact it should go to him yes but wherever he gets the tax bill yeah we should check if it ain't him then we need to find out who that is well the entity that gets the tax bill is the entity that takes care of their tax work so it's like this firm based in Texas well we got one in St. Louis Cushman in Wakefield do you have a contact name I don't have anything the only contact that anyone in town here has made is with the Forester who's doing the logging up there F&W Forestry yeah Paul Hannon knew somebody at F&W and can you write F&W Forestry on that for me yeah and where are they at F&W F&W might give you quite a minute so I can call them John and I can work on anything address because we don't want anything to mess up I mean we can call these guys and they say we can ask them to write some of the email on the writing senate they are legal representatives and they can accept service because that's really what it is because I don't want to stand I've seen the games before that attorneys play those darn attorneys okay so we want to find out are they the legal representative can they accept legal service okay on behalf of Lumberjack I'm still looking for Mark's note on when he's going to be away it was in April it was in April 19th or something April in May part of May but he's back by June because I've been dealing with him on other stuff with his schedule that's not town related I have a question back in February I talked to Paul Gillis about the wording on the resolution the resolution is sort of a fisher cut bay thing where it's either sorry it's weighted and I can't think of the word but the road is either terminated which isn't the correct word discontinued or not so that's what the resolution allows you've got two choices discontinuing or not you mean to notice the warning for the hearing indicated as such and so there's no if the road is not discontinued fine we could go on and reclassify it as a trail but if it is discontinued well we have some new legal advice that we're checking into to see about exactly how that works because what I'm hearing is it sounds like people want this turned into I mean it goes through Schultz's driveway but I don't think they're opposed to a trail that's not true they're opposed to a trail they're at least supposed to a trail at that location but some of this is stuff that should be discussed at the hearing that's right so to your point though we did when we cancelled the previously scheduled hearing we did so with announcing that when it was rescheduled we would do so under a new motion and so maybe we're not ready to make the motion yet but I will share it with you it is right here because it goes to your concern that pursuant up to the statutes will conduct an exam with the premises and hold public hearing each upon public notice to consider discontinuing blah blah the select board may also consider designating the aforesaid town highway to a legal trail in the context of this proceeding and references specific state statutes provisions that authorize that and what you're talking about is something that we've learned a little bit about and will continue to learn about in the local council the difference between laying out a trail designating a trail and also of course the possibility that there is no preconception that the town the select board would discontinue the road that's the whole point of having the site visit in the hearing to see what the select board I have a question about this if you designate that as a trail like with rail trails if these roads could we redesignate that as a road those are the things I think we need to learn a lot more about in consultation with our attorney something I'm thinking about on that road is that connects to Worcester road you've got we don't know where it goes I thought that did there's been disagreement there are read things that at some time there may have been a connection to the car to the car place and others say that there wasn't and then there's the record that's in the file which is something so we at least as a board need to head into this process with an entirely clean slate and be open to hearing information and Rick this is a good time to remind you that those kinds of conversations where people want to teach you stuff may be inappropriate as ex parte in the context of this kind of we haven't scheduled a hearing yet but you want to be aware that what I'm concerned with myself and this isn't other people it's about the roads usually went somewhere and one thing if you discontinue it you're discontinuing one access somewhere and then number two if there's a point of connectivity anything that's around courtesy you know I think if there is some kind of connectivity to say in Worcester Road to me I wouldn't want to get rid of that these are the discussions and certainly not tonight it's nine o'clock and so we have other things we need to do so are we ready for this motion pursuant to requirements of title 19 pursuant to the requirements of title 19 chapter 7 of Vermont statutes annotated the town of plus the motion is that the town of Palace Select Board conduct an examination of the premises and hold a public hearing each upon public notice to consider discontinuing town of highway number 7 also known as Carr Road as a public highway in the town pursuant to 19 VSA section 305J and section 775 the Select Board may also consider designating the aforesaid town highway to a legal trail in the context of this proceeding that is the motion I'll move the motion and Lisa I'll block I'll copy this from the email that I had and send you the language I'll second is there any other discussion for Saturday June 11th at you want to start at 10 10 when we started at 9 we're getting a late year I mean our days it's late at 5 well I'm not doing it at 5 no no I'm saying I just want to say the days half over at 10 I don't want to I'm serious I don't want to eat my day up 9 o'clock with the hearing to immediately follow the site exactly that's the you want to copy we have a lot of emotion all right is there any other discussion all in favor please say aye okay read I brought along a copy of the letter Paul Gillis wrote to me explaining how the original motion could be modified right we saw that we made a whole new motion if you want to copy of this