 Alderperson Sorensen here, Henry Young, Nick DeSalt, Jerry Jones and Alder Tray Mitchell and then the mayor is present here in the chambers. So we have a quorum present. Please stand and join me in the Pledge of Allegiance. Pledge of Allegiance to the flag of the United States of America and to the Republic for which it stands our nation under God indivisible with liberty and justice for all. Phil kind of lonely doing that. Okay next item is approval of the minutes from our April 27th meeting and entertain a motion to approve those minutes. I'll move to approve the minutes from our previous meeting. This is Ryan. Motion by Sorensen. Is there a second? Thank you very much Tray. Any discussion on the minutes? Seeing none, all those in favor please signify by seeing aye. Opposed? Motion passes. Next we'll move on to item number 3, the 2021- 2025 capital improvements program for discussion and possible action. We have the direct referral of RO number one of 2021 dated April 21st submitting the capital improvements program request for the years 2021 through 2025. I'll bring up Administrator Huffland and let's hear your live. Great thank you Mr. Mayor. Again thanks to all the capital improvement Commission members for getting their rating sheets back. Some of you have had a chance now to interact with Claudia. So last week was her first week she did a great job and she is here today as part of as part of the meeting. Included in your packet that was sent out late last week was a rating sheet. As you can see if you're able to pull that up the EMS or those that are mandated projects get us up to roughly 3.4 million of general obligation. As in years past the focus of the Commission the Plan Commission and ultimately the Common Council has been on those projects that are heavily dependent upon by debt service specifically general obligation debt service. Just for the record there is a sort of second level of debt a second type of debt and that is associated with our tax incremental district or our special revenue funds that are typically user fee based. But these are general obligation non-tid debt. So 3.4 million got us to the total or subtotal for mandated related projects and then again through your through your work we came up with a ranking. The higher the number means the higher the rating as high as roughly 21 points down to 11 points. And I know that we do have many department heads that are here this afternoon to be able to answer your questions. One thing to one thing too to note is that in some cases it's not just the geo debt. Again that's funding these projects. As a great example are the top three street projects which are CMAC and again David Bebel discussed that revenue source. Again it helps mitigate congestion with this new technology and ultimately benefits our air quality. And accordingly those of you that turned in your rating sheets ranked those as the highest again because we're leveraging I think state funds federal funds going through the state. Yeah. The next was a park project. We've had significant discussion over the last year with Maywood's environmental commission. And again we recognize we have an obligation to maintain and a lot of these are exterior to the building. Traffic control upgrades and again except for a playground renovation in in park the rest are motor vehicle related. And Darrell could you just give us an idea of which projects are going to be dropping off that list with the previous amount that we talked about the last two or the last three previous amounts to bond for. Well the you know the 4.2 is consistent with the presentations that were made. And I know that I have received calls of interest from not only elected officials but members of the commission cap cap improvement commission about in light of COVID-19 and concern about the overall economy whether the city should revisit the amount of general obligation that needed to support these projects. Okay we have a presentation on the rankings that and the outcome of our surveys. Does anyone have any discussion to put forward? Mayor I'm just here as an observer but I have a question this is Alderman Jim Boran. Please go ahead Jim. Thank you Mayor. I'm looking at the list here of the lowest ranking ones that you've presented and they're all motor vehicle and my question is does somebody there from Public Works are any of these vehicle purchases or any of the vehicle purchases or any way that we could get another year's use out of those vehicles rather than purchasing them then them with this with this capital improvement? Yes David Bebel is with us. David could you please respond to Jim's question? Sure I we can definitely look at that however there's a couple in here you know I eat ultimately if you if you total them up you know you're roughly at around looks maybe 250,000 potentially maybe a little less. Again delaying it just as it's going to increase the maintenance cost on this as well as some of the operational aspects of delaying that I guess it would be my suggestion is don't focus so much on the total at this point just focus on the rankings because I think it depending upon the markets and the rate of borrowing it may be favorable and for 2021 to borrow this full amount we'll have to just wait and see I think there's an opportunity you know we're looking at 2021 we I guess we don't have to necessarily at this stage say we're going to cap the borrowing at three and a half million or three seven five or four million until we get a little bit further detail of what the economic climate is going to be along with the budget process but be that as that is if that decision is made and looking at the ranking yes we can definitely delay funding of vehicles again with the aspect or understanding that it's going to increase maintenance cost and maybe not be as efficient but we all will have to make those trade-offs if it is a difficult budget year and difficult for financing those are trade-offs that definitely that we would have to consider thank you David anything else Jim no that's it thank you very much any other discussion or questions mayor I have a question your name Henry young very good Henry go ahead in past years and I've served on this commission for over 10 there were fewer this year of requests and half of them were for motor vehicles one happened to be the four-wheel drive no I'll take it back the zero tone turn more in past years we've talked about items that have had more substance to them or more relationship to the actual budget and I'm wondering why this year the number was less and why the why the requests were I'm going to say lesser nature yeah this is Daryl Hoffland I can respond and again David Bibles here I think starting in 2017 budget there was a strategy that was invoked associated with paying back the equipment fund in recognition that in prior years the Common Council had made a decision to take access fund balance in that equipment fund to make to make a payment I think that was associated with our pension fund and the city had never paid internally the city had not paid the equipment fund back so there was a very specific strategy in 1718-19 to start that process of paying back not in all one year of course but to pay back the fund balance that the city again took advantage of at approximately a million dollars a year by the close of 2019 I think the city had paid back the equipment fund so as part of the 2020 budget in discussions with the director Beeble he looked at ways of funding his equipment purchases one through higher charges to other departments but ultimately to reduce in a significant way the amount of borrowed funds to make purchases of his equipment again relying upon fund balance because now we built it up slightly from prior years so Henry you're absolutely right already in 2020 roughly half a million I think is the amount of borrowed funds to support equipment fund and then again looking at projections of increase in rental charges to the other departments David is looking to reduce as you can see here that list of again equipment that has any sort of borrowing associated with the purchase so we're down around that quarter of a million dollar mark going forward and we think ultimately we can make a goal of it and sustain the sort of the solvency of the equipment fund as a result of this lower debt related recommendation so absolutely Henry you're right on the mark there is a significant reduction in debt related to equipment purchases thank you Darryl Henry did you have any other questions any other questions with that I entertain a motion on the items before us thank you for that motion is there a second thank you very much Trey okay that that motion is before us is there any further discussion on the motion hearing none all those in favor of the motion please signify by saying I chair votes aye opposed motion passes item is adjournment I want to thank all of you for the time and effort that you put into your reports and your surveys I think our staff did a great job with putting all the things that are needed for the many departments in this capital improvements program and I want to thank our administrator Darryl Hoffman for conducting that process and with that I'd entertain a motion to adjourn is there a second second all those in favor of adjournment signify by saying aye aye opposed we stand adjourned thank you for your time today