 Good afternoon. I'd like to ask the interpreter currently on the Spanish channel to commence translation of the meeting For those just joining the meeting live translation in Spanish is Available and members of the public or staff wishing to listen in Spanish And join the Spanish channel by clicking on the interpretation icon icon in the zoom toolbar It looks like a globe once you join the Spanish channel We recommend you shut off the main audio so you only hear the Spanish translation Pablo will you please restate this in Spanish? para los que recién se unen a la reunión Interpretación en vivo al español está disponible y Miembros o personales que deseen escutar en español podrán unirse al canal Para unirse haga click en el icono de interpretaciones que ahora aparece en la barra de funciones de zoom como un globo terracueo Una vez un al canal español se recomienda que también apague el audio primario para solo ir la interpretación al español Me three Santa Rosa City Council meeting it is now 1 32 and we will be starting our meeting seeing a quorum madam city clerk May you please take the role? Thank you councilmember step your councilmember Rogers Councilmember o Crepe key yeah councilmember Fleming Councilmember Alvarez president vice mayor McDonald Mayor Rogers present let the record show that all councilmembers are present with the exception of vice mayor McDonald Councilmember Fleming and councilmember Rogers. Thank you We will now proceed to item Two which is our announcement of closed session We have three items two point one two point two and two point three two point one is our conference with labor negotiators 2.2 is our conference with legal counsel for existing litigation and 2.3 is conference with legal counsel also for existing litigation Madam city clerk. Can you please facilitate public comment on these items? We are now taking public comment on item two if you're in the chamber and would like to make a comment Please make your way to the podium You will have three minutes and a countdown timer will alert at the end of that period as you approach the podium Please provide your name for public record if you choose to do so, please go ahead My name is Dwayne DeWitt. I'm from Roseland. I wanted to speak with you on item two point one and two point three I'll mention two point three first This is a very important thing to have occur to get this at-grade crossing finally we've been waiting for many many years and It really is a situation that will help you on your sustainability goals getting people to use less car traffic Right now because the distance is so long to go around To get to the other side because of the way this is blocked off People don't walk or ride their bikes. They drive and this can change if you'll get the at-grade crossing Put in on Jennings Avenue as soon as possible, please Then the other matter about dealing with labor Essentially in this city the strongest Groups are the police department Union and the fire department Union. It's never really brought up much but they hold the strength and As you do your deliberations with them I Would ask you to keep in mind the people at the bottom of the pay grades in the other departments of the city The people that take care of our parks the people that are out there on a daily basis making sure that the roads are working okay Sometimes this is called pothole politics But this is what we really need to get taken care of around here We got plenty of management people some people actually believe that we are a bloated bureaucracy here with a very high and Top-level management people where we really need to have more at the bottom People out there working to do those things that are a quality of life for us taxpayers So please keep that in mind and help those folks get raises and make the rest of these folks stay right where they're at They're doing real fine right now. Thank you for your time. We'll see you later today Thank you may or see no additional people approaching the podium for public comment on closed session items With no additional public comment. We will now recess into closed session. Thank you councilmember Rogers Thank you Hey, and welcome back everyone to our October 24th Santa Rosa City Council meeting It is now 403 and we will begin our meeting seeing a quorum madam city clerk. Can you please call the roll? Thank you councilmember step Here councilmember Rogers here councilmember O'Crupe key here councilmember Fleming councilmember Alvarez vice mayor McDonald Mayor Rogers Present let the record show all council members are present with the exception of vice mayor McDonald councilmember Alvarez and councilmember Fleming Thank you. We have no study sessions today. So we're gonna go to item 5 report on closed session Madam city attorney Good afternoon. Good afternoon. The closed session was held on the three items on the agenda and no reportable action was taken Thank you Madam city clerk, can you please facilitate public comment? Thank you. We are now taking public comment on item 5 if you were in the chamber and would like to comment Please make your way to the podium. You will have three minutes and a countdown timer will alert at the end of that period Mayor I'm seeing no one approached the podium for public comment on item 5 Thank you moving on to item 6 which is our our proclamation for the afternoon and it will be read by councilmember Alvarez Thank You madam here Proclamation from the city of Santa Rosa whereas on the members second 2009 the United States Congress past house resolution 780 Officially recognizing October has Filipino American History Month and whereas the celebration of Filipino American History Month in October commemorates the first recorded presence of Filipinos in the continental United States which occurred on October 18th 1587 one Rusones indios came ashore from a Spanish Galeon and landed at what is now Moto Bay, California and whereas Filipino immigrants significantly contributed to the history and building of Santa Rosa, California and the United States Most notably as laborers recruited to support the agricultural industry as medical professionals to deliver healthcare as Servicemen and service women to enlist in the armed services and as pioneers who settled in the United States to build Communities and whereas the city's origins involve the contributions of Filipino laborers who made up the majority of the workforce of Then flourishing seed hop and apple agribusinesses in the early 20th century and whereas Filipino Americans have made the city of Santa Rosa their place to live work and play continuing to Present day and into the future present day into the future greatly contributing to the local and broader culture and economy which enriches the landscape and the country and Whereas efforts must continue to promote the study of Filipino American history and culture Because the roles of Filipino Americans and other people of color have been overlooked in the writing teaching and learning of the United States history And whereas Santa Rosa is home to an active chapter of the Filipino American National Historical Society Who seeks to promote understanding education enlightenment and appreciation of? Filipino American history in the county now therefore be a resolve that our mayor Nali Rogers on behalf of the entire city council does hear by proclaim October 2023 as Filipino American History Month. Thank you. Thank you councilmember Alvarez I would like to thank the rep or to invite the representative that it's here to accept this Proclamation to the podium to say a few words if you would like and After Madam city clerk may you please facilitate public comment. Thank you. Thank you Thank you. Can you hear me Okay, my name is Jeanette Anglin and with me are members of the Filipino American National Historical Society of Sonoma County 100 years ago our ancestors Fathers our grandfathers came here at the quest of the United States to do the farming as you mentioned in the resolution and Those that were here in Sonoma County We are their descendants and there's generations of us that have remained in this area worked gone to school labored and like me have now retired From employment here in Santa Rosa and we're grateful that you acknowledge us see us work with us play with us We just when you know form partnerships and we think a history of all of us is important and we want to Thank you for the inclusion Thank you. We are now taking public comment on item 6.1 If you are in the council chamber and would like to comment, please make your way to the podium You will have three minutes and a countdown timer will alert at the end of that period Mayor MC no one approached the podium for public comment on item 6.1 Thank you. I would like to invite you down to take a picture with the council. It would be our pleasure Thank you very much We will now continue to item 7 staff briefings madam city manager Thank You madam mayor. Good evening members of council item 7.1 is update on Russian River Water Forum and Potter Valley project We can't hear you is it on It's on Okay Try this again. Good afternoon mayor Rogers and members of council My name is Jennifer Burke and I'm the director of the water department And I'm here to give you an update on the work that we've been doing with Sonoma water and a number of other entities related to the Russian River Water Forum and the Potter Valley project as You may recall we've been in front of you a couple of times before The Potter Valley project is a hydroelectric hydroelectric power project that has been in place for over a hundred years and In essence by creating electricity it diverts water from the eel river into the Russian River water Shed it actually diverts water into the headwaters of the east fork of the Russian River Why is this important? I think you all know that? We purchase approximately 95% of our water supply from Sonoma water and they get their water from the Russian River Without this diversion from the eel River Based on modeling by Sonoma water in eight out of ten years There is not enough water to meet all of the demands of the upper Russian River watershed That would be the portion Above the confluence of dry Creek with the Russian River and in two of those eight years like Mendocino's predicted to go dry so we have been following this process and PG&E is decision not to re-license the project for a number of years as I mentioned we've been in front of council before and we received direction from you all regarding how we should participate and Communicate our interests in this project as part of the Russian River forum So we're using this policy direction that we receive to you As part of the participation in the Russian River forum Supporting the continued flow of water from the project into the Russian so that we can maintain water supply reliability of the Russian River and Also support the significant investments that we have made to protect the fisheries and restore the Russian River We are also Supporting the establishment of a regional entity to acquire elements of the project That we are receptive to funding as long as it's proportional to the benefit received They want to we want to make sure any decisions are consistent with our agreement for water supply and we want to continue to have the ability to provide input So in relation to this work and in relation to PG&E deciding not to re-license the Project Sonoma water did receive a grant from the state of California to look at three different things One is to look at the Facility itself and try to get an assessment of the condition of the Potter Valley project The second is to look at water supply reliability Specifically in the Potter Valley area and then the third was for a Russian River water forum and that's going to be the focus today so the water forum Has been formed and the focus was to try and explore a solution that would continue the diversion of the water Recognizing that the project was going to go through a license surrender and decommissioning as part of the water forum a very diverse group of Technical staff has been formed. We're called the planning group and its representatives from all the folks listed on the power point In front of you for the city of Santa Rosa I am representing as the technical staff on the planning group at one point there was a thought to have a leadership council and We have selected our water advisory committee chair and Vice chair and our chair is currently council member Mike Healy from Petaluma and our vice chair is our very own mayor Natalie Rogers At this time it sounds like the leadership council may not form after all But we are continuing to follow that process and if it does we'll definitely update the council So the planning group has met five times The initial couple of meetings were really talking about how we would work together Recognizing that this group was really about sharing information and providing feedback That it wasn't a decision-making body And then we talked about the schedule that PG and he had put forward for the decommissioning We started to talk more about water rights and All of the water use efficiency activities that we are doing in the Russian River watershed And then in August before that meeting we found out that there was a proposal Which I'll talk about in just a second that was provided to PG&E and so we started focusing on that proposal And then our fifth meeting was continuing to talk about that proposal and how we would provide input and also we received some presentations from representatives of Lake County regarding their concerns about the removal of Scott FAM and The loss of Lake Pillsbury So in relation to the license surrender and decommissioning PG&E had put forth a schedule and We anticipate that we will see a very high level concept draft plan of their surrender application and decommissioning plan in mid next month We are also expecting to see a final in May of next year Final draft that will be put out for review and then the actual final final application is due To FERC the Federal Energy Regulatory Commission in January of 2025 PG&E had said that they were proposing to remove all facilities and end all operations including the diversions to the Russian River unless they received a complete and credible proposal by July of 2023 and So as I mentioned Prior to our fourth meeting we found out that there was a proposal submitted This proposal is called the new ill Russian facility It was submitted to PG&E on July 31st with a slight update in August And the project proponents include Mendocino County Inland Water and Power Commission Round Valley Indian tribes and Sonoma water That proposal was put forward and Request that PG&E include in their final license surrender application Basically that they will accept this proposal and work with this new entity and They had requested that this new entity have the ability the legal ability to operate and To develop the financial capacity to own construct and operate the facility The goal is to have that by the end of this year that they have a design For the continued diversion that fully implements the co-equal goals related to fish migration as well as water supply That there's an agreement on a purchase and sale agreement for the project facilities. The intent is to come to a Term sheet in November by November of 2024 and that in particular They need to have support from the various resource agencies including the fisheries resource agencies Representatives from government and non-governmental entities in both the Russian and ill river basins. I am happy to let the council know that Sonoma water was informed and I want to read this to make sure I'm stating it correctly But they did get correspondence from PG&E and that it said PG&E has made a non-binding Acceptance in concept of the Sonoma County water agency Mendocino County and then Water and Power Commission and Round Valley Indian tribes proposal and agrees to include it in our November 15th 2023 initial draft surrender application and decommissioning plan. So it does sound like that is going to Move forward again. It's a it's a non binding commitment, but that was good news that that was shared with Sonoma water So as this moves forward The proponents are continuing to work on a JPA Sorry a joint powers Authority to form a regional entity That entity will then be able to negotiate with PG&E on a potential settlement agreement They are figuring out all of the legal authorities and capacity that they will have to operate this system That will also be the entity that will be negotiating on a purchase and sale agreement and eventually If not that agreement that entity some form of that entity in the future will own and operate that diversion facility There are in the proposal that was put forward a number of various Facilities and apperances of the current project that the regional entity has said they would like to acquire and then there's a list of Various Facilities and apperances where they need more information to determine if that needs to be required acquired by the regional entity And then they Sonoma water is also Particularly they have a specific grant to develop 30% design plans that would allow for the continued diversion of The water from the yield to the Russian and so they're looking at two options Both of which don't envision anything to do with Scotts dam, but would have portions of Cape Horn Dam to continue that diversion and And that design is being worked at with a very technically Sophisticated group not only of Sonoma water staff, but fisheries resource agencies and fisheries interests So next steps we are anticipating that there will be an interim regional entity formed by the end of the year We will keep the council appraised as that goes forward I'm anticipating based on latest information that we may know something by December early December perhaps and Then once formed that will be the entity that will work on terms for a purchase and sale agreement It's going to be incredibly important to understand what the costs are going to be and how that's going to impact Our water rates going forward So we want to ensure that we're continuing to be at the table to understand that and bring that information back to you We're also going to have to really understand what the constraints are going to be to the water rights There's a significant number of water rate holders along the Russian River in addition to Sonoma water and so how that is going to be impacted and how the water supply is going to be available to all As I mentioned Sonoma water is in the process of finalizing some 30% design options for the two different potential Diversion facilities that they're looking at They're hoping to have that completed by May of next year once completed. They are anticipating or hoping I guess that they're going to get a beer a grant from the Bureau of recreation and then they would choose one design to move forward to next steps and then we are going to continue to meet as a planning group and really what the ask is by the project proponents is that we are shared information on what's being proposed and providing feedback on concerns or what we think is as good Positive things to move forward with the understanding at the end of the day it's going to be the proponents that are making the decision and we're just there as sort of a informative body and With that I wanted to let you know that all this information is available Not only on the Russian River water forum org website and it has all the meeting Minutes and information about past meetings But if you specifically want to look at the detailed Proposal from the proponents that is also available on Sonoma water org slash regional partnership And with that I'm happy to answer any questions you might have Thank you for that presentation and looking at council to see if there are any questions Seeing none madam city clerk, can you please with oh? Council members that Not a question just a comment this this project this project is just starting to hit the public consciousness It's gonna be one of the highest profile projects over the next couple of years, and it's incredibly complicated So thanks to you director Burke and to our mayor for being involved. This is gonna be fascinating to watch it play out over the next couple of years Well since you made that comment I will say thank you director Burke, but also thank your fabulous team You guys work very well together, and you do a very good job. So thank all of you And with that madam city clerk may you please facilitate public comment? Thank you mayor We are now taking public comment on item 7.1 if you'd like to make a comment Please make your way to the podium You will have three minutes and a countdown timer will alert at the end of that period And as you approach the podium, please provide your name for public record if you choose to do so Please go ahead Can you hear me? Yes, please go ahead. Sorry, and usually there's a little lighter something here My name is Thomas else. I'm a civil environmental engineer. I've been Advocating for this that there had to be a takeover from PG knee if they didn't want to keep it that that water was extremely important for years and years I talked with Grant and Very important. I'm so glad to hear that they have made a proposal and There's a lot of obvious. There's going to be a lot more to come I really think that it should it's very important for for Potter Valley It's it's very important for for Lake Benocino It's incredibly important for for Sonoma County and Sonoma water and Santa Rosa water, so I'm just so glad to hear and and there will be there should be More advanced Considerations than than what has been presented and I hope that will happen. Thank you Mayor I'm seeing no one else approach the podiums and chamber for public comment Thank you We will move on to item eight city manager in city attorney's report Madam city manager. All right. Thank you. So this week The city of Santa Rosa in partnership with Sonoma County library will be hosting two community meetings for the Herm community The virtual meeting will be held Wednesday at 5 30 and there will be an in-person meeting held at 6 30 p.m On Thursday, did I say that right? Let me back up a virtual meeting will be held Wednesday at 5 30 and an in-person Meeting will be held at 6 30 p.m. It will be held at the Roseland elementary school Spanish interpretation will be available and also there is an online survey That can be completed and it is open until October the 29th. So for project details Please go to SR city.org forward slash her and community hub Next recreation and parks is seeking community input for options regarding tennis and pickleball We are working on our court improvements at Howard and Galvin community parks There is also a survey you can fill out that is at SR city org forward slash parks projects That survey is open until November the 9th. Thank you And it is not up here that Madam city attorney has a report. So Madam city clerk. Can you please facilitate public comment? Thank you We are now taking public comment on item 8 city managers report if you have a public comment Please make your way to the podium. You will have three minutes and a countdown timer will alert at the end of that period May I'm seeing no one approach the podiums and chamber? Thank you item 9 statements of abstention by council members Seeing none. We will continue to item 10, which is mayor and council members Reports and while I'm getting a lineup for that. I would like to say I see some youth in the audience And so thank you and welcome. Thank you for being here today Hey looking at my council members for council member Rogers Thank You mayor. Just a quick report out. We had our second meeting of the enhanced infrastructure finance district financing plan We elected council member Fleming as the chair of that entity the vice chair is Board member Hugh Fitzgerald. We have one more board member yet to be sat. It looks like probably hopefully This entity will have an opportunity to take some action on that in November. That'll be the final member Direction was given to staff to begin preparing The IFP that'll go over the criteria for projects that would qualify for financing with the enhanced infrastructure finance district within that district and As well as starting to put together a project list for us to review of what that might look like and finally Make a recommendation to both the city council and the board of supervisors on what allocation of Local property tax within the district should go back to projects within the district What the return to source is going to look like and what that would look like in terms of bonding against it over The next 30 40 years. So look for more information on that, but we anticipate having that I think I believe by the end of the year Thank You council member stat Thank You mayor a few items on October 11th I'd like to thank well we'd like to thank the hundred and fifty or so people including students who came up for the town hall Meeting at Spring Lake Middle School Two of the items on the agenda were school safety and transit safety with particular reference to getting to school safely And then as well the Southeast Greenway. It was a great discussion. Thanks to those of you who came out on October 12th The Santa Rosa Plain groundwater sustainability agency met We discussed again the 15 million dollars in grant money that's come in not only to the Santa Rosa Plain GSA But also to Sonoma Valley and Petaluma GSA's That's going to allow us to push dirt to do some significant work on shoring up our Groundwater and making sure that it is it's available for years to come We also discussed some voluntary well military well monitoring project. It's gonna be it's gonna be in next year As well as some projects that Sonoma water is doing around aquifer storage and recovery at two of their well stations It's there's kind of a water theme on the agenda tonight And so it's it's appropriate the groundwater is here And rest assured that Sonoma County is is is being pretty innovative in the way that it's dealing with its grip with its water Suprise supplies including groundwater On October 18th the city manager and I and the cinema at Santa Rosa Metro Chamber or at the the opening of the total line Business that's that's now in place on Santa Rosa Avenue. It's a great new It's a great new business. It's that's in the community and we were glad to be there to celebrate On October 19th in fact as the city manager mentioned or implied there was a another large meeting Dealing with the Galvin Park and Howard Park renovations specifically around pickleball and tennis and Thanks to all those folks who came out as well as for their things also for their for their good behavior Around the pickleball tennis issues that are one of the most contentious in our community It was it was it was a good discussion and then finally on October 21st I want to thank the the city's Reckon parks department as well as the public works department They held another iteration of Santa Rosa clean And so there was a great group of volunteers all along Bennett Valley Road Doing litter litter cleanup in particular and at the same time Bennett Valley vision was over on summer field and you'll end Bethards doing cleanup over there So if you're if you're in that area, you're gonna see that the streets and medians look look a lot better than they did a Week ago and then in November we're we're heading out to Subas to Sebastopol Avenue So thanks to all thanks to all the volunteers and thanks to the city staff who make these programs possible Thank you Thank you very much Just a real quick report out on On October 17th, I was able to attend with a few of my colleagues The Santa Rosa boards and commissions and commissions luncheon So I just real briefly wanted to say even though we said it there state here publicly Thank you to all the volunteers the volunteer for our various boards and commissions and help our Our staff and us on the days here and council do our jobs It's greatly appreciated the time and energy you take to do that this morning we had a Fairly robust public safety subcommittee meeting. We had a lot to get done The first thing was a report by the office of independent review And there are recommendations for the Santa Rosa Police Department what Santa Rosa Police Department is doing to adopt those I'm happy to say that Both our independent police auditor and our police department were in lockstep in terms of what to do and what to How some of the concerns should be addressed we also had a measure o slash h or o spelled OH update and That is just an update on the the new measure h that was voted on last year and past and how that funding will be going Forward for both police fire and the violence prevention partnership As well as a safer grant review For those unaware our fire department was awarded a safer grant Which I don't recall exactly what safer stands for but essentially we're going to be able to provide increased staffing and new apparatus to patrol the streets Literally for the fire department and what are called squad vehicles Which are a little smaller sort of a pickup with construction box on the back that also have a pump and can fight fire as well as give Paramedic aid on a much quicker easier to access our harder access areas And then we reviewed our vegetation management plan pretty in-depth And so that should be coming back to full council I believe in January and I look forward to that Our next meeting is January 23rd, and we'll be continuing some conversations including the long-term planning and funding for the funds prevention partnership as well as The changeover with the ambulance contract and what that means to our city as well as the gain crimes unit update Hopefully by then it'll be fully instituted and We'll be able to have an update with it with the some some good data We law the safer grant also sorry also Applies to staffing for a more adequate fire response. There's a few things in there that we needed to do so That's it for me Thank you Seeing no additional council member reports. I will provide my report on We'll also want to thank everyone for coming out to the town hall It was great for those of you that could make it and we will have additional town halls throughout the city So I hope that you can join one of them on October 12th, I attended the mayor and council members Association of Sonoma County and Many of the cities decided that we were going to band together and Stomp out hate that we're going to let people know this is not something that we are going to tolerate within our cities And we are going to do so together Especially in light of what has been happening With the city council and board of supervisors Meetings so this is us saying that we're going to band together and it will not be tolerated in the county of Sonoma On the 13th, I was able to attend the Santa Rosa fire foundation event and That was a very cool event and it is to Get extra funding or not extra funding for service dogs that will work with our fire department So I do not have the gist of it all but it sounds like a very important and needed project and One of the council members made a joke and said well, can we get one because we definitely do need a service dog up here, too It can I think it It detects increased cortisone levels And so that was very special and it takes a really long time to train them So we'll be very happy when our service dog comes to SRfd and then on the 19th we had a Fall economic perspective event that I was able to attend at SSU along with other colleagues on Also on the 19th the long-term financial policy and audit subcommittee meeting take a breath because that was the long title Reviewed the general fund for fiscal year in 2022-2023 And it was reported that we're looking at a six point six million dollar surplus so That was on the 19th on the 20th. I was able to Attend a career day at Roseland collegiate prep That was very exciting because I love interacting with our youth and just getting their perspective of What the actual local government they think the local government does and then what we actually Do and to know that we do have some future mayors in Santa Rosa already and they're already looking out to become mayor So I love that I would like to thank Michael Burch for serving on the design review board But unfortunately Michael is unable to continue to serve So moving forward, I will have a vacant position on the design review board And I am looking to fill that so if you are interested Please let me know and I'm also again up until the event I will be announcing that 2023 veterans day food drive operation in hunger and veterans continue to serve the community Will be going on on November 4th from 11 to 2 Here at City Hall in our parking lot. So it is a food drive a Bunch of organizations are getting together and we would like to stomp out hunger. So And then also on the 11th at 1030, there will be a flag raising At the Santa Rosa City Hall flagpole So those of you that can come out to support our veterans and thank them for the service that they provided for Our our country that would be great And without anything further madam city clerk may you please facilitate public comment? Thank you. We are now taking public comment on item 10 Please make your way to the podium if you'd like to provide comment You will have three minutes and a countdown timer will alert at the end of that period on the west lectern. Please go ahead My name is Eric Frazier. I'm a resident of Santa Rosa. I did want to make just a couple comments Of course, we appreciate all the interaction with the community It's absolutely fantastic. And of course having youth in the audience today always a highlight a couple things That I flag for for your attention Councilmember Chris Rogers talked about the tax district formation and for people that aren't aware That's where they have an opportunity to take projected tax revenue and Prespend it Wash it through bankers so you have to pay interest on that future tax revenue With the idea then if you don't Understand where that spending is going Goes into the pockets of cronies and and others that benefit from it So I wanted to make that point because that's happening right now in front of your face And it's something that may Mean that you have to pay out for 30 or 40 years We look at things like the palm drive hospital district as examples for these type of special districts Councilmember O'Crapke mentioned police oversight and of course we've been looking for that oversight to extend the code enforcement And I don't have to tell you about the chaos that's happening in that department with code enforcement officers being arrested on felonies of When they're working shaking down residents for real estate For money for power and greed That's what's happening there, and it demands third-party oversight. I'm sorry. I wasn't able to make that meeting But we certainly will keep on top of that and then finally The mayor Natalie Radger is mentioned about hate Well, it's all very nice but the things that I study show that the prejudice and the hate and the the poison Comes from within So you can say oh, yeah, I'm gonna stamp out hate I'm gonna be against hate and so on and so forth, but I really ask you if you're sincere about that Are you sincere about justice? Are you sincere about truth? Are you sincere about the things that create a culture of hate and working against those? Because quite often your actions don't really show that and so I am a little curious about how that pans out But thank you very much for the opportunity to address you today Thank you May I see no additional public comments in the room? Thank you moving on to item 11 approval of the minutes We have one set of minutes October 10th 2023 councilor. Are there any corrections to the minutes? Seeing none madam city clerk, can you please facilitate public comment on item 11.1? We are now taking public comment on 11.1. If you'd like to make a comment Please make your way to the podium you will have three minutes and a countdown timer will alert at the end of that period I'm seeing no one approach the podium there All right. Well, we will adopt the minutes as presented Moving on to our consent items Madam city clerk, can you please read the consent items? Certainly mayor item 12.1 resolution public records act management solution agreement amendment with next request Item 12.2 Resolution approval and issuance of purchase order for the purchase of four ham asphalt rollers Utilizing the pricing from sourceable cooperative agreement number 060122 dash wa I with nixon ugly equipment company of Tracy, California Item 12.3 Resolution bid award blanket purchase order for purchase and delivery of gasoline and renewable diesel to various city locations with Ramos oil company incorporated and item 12.4 Resolution amendment to the two homeless outreach services team grant agreement with Catholic charities of the diocese of Santa Rosa for Expanded outreach services in downtown Santa Rosa Thank you bringing it back to council. Are there any questions? Seeing none madam city clerk may you please facilitate public comment Thank you mayor We are now taking public comment on item 12 the consent calendar if you'd like to make a comment Please make your way to the podium. You will have three minutes and a countdown timer will alert at the end of that period On the western lectern, please go ahead Thank you. Looking to get this projector working, please Great. Thank you very much Thank you very much So I am speaking on the consent calendar recently. I was recognized as a authority on public records requests Through the cross-democrat that was the name. That's me right there Oops Eric Frazier versus the city of Santa Rosa. It says of course that's all sort of hype in journalism But I was recognized as somebody who uses the next request system quite a bit That's item number 12 one on the agenda and this is how the public can get access to public documents And the next request platform then has those responsive documents so that people can access them When they're looking to collaborate information, it's you know a 21st century tool for good governance And so I did have some writing that I sent to the city council on this I don't know if they read it, but I did want to touch on a couple of the high points here So we do have some problems that we see in the use of the next Request platform for instance the contract mentions that records might be removed in the future I think that would be important to know because the records are used by attorneys and researchers the one have you number two MSg files that are posted to next request don't convert. They're not legible number three and four is the press Democrat able to skirt around and the public records Request and are there requests not posted that would seem sort of bizarre number problems five six and seven Continuing on about the press Democrat. We see a pattern that develops where the press Democrat has access to information But then they choose not to act on it Are they actually paid to catch and kill information for the city or for their clients if so? That's outrageous problem 9 suggests that when people are researching and they find problems with Spending in the city with Information that's given to People to make decisions. Who do they turn to when you uncover corruption and fraud? Who do you turn to you may avert your eyes now, but the responsibility the primary responsibility of our elected officials is Oversight who's doing that and that leads to number ten both city staff and people that use the platform need more training Cab our community advisory board and our community engagement office or whatever you call them have been promising Training videos Information for decades. It doesn't materialize Are you trying to make it hard for people to use these platforms and exercise their rights to information? Thank you Thank you mayor. I see no additional public comments in the room Thank you our councilmember o'clock key. Can you please make a motion? Yes, I'll move the approval of items twelve point one three twelve point four and waive any reading of the text second We have a motion made by councilmember o'clock key in a second by councilmember Rogers madam city clerk may you please call the vote? Thank you councilmember step. Hi councilmember Rogers. Hi councilmember o'clock key. Hi councilmember Alvarez mayor Rogers I Let the record show the consent calendar passes with five affirmative votes and vice mayor McDonald and councilmember Fleming absent Thank you. We have about nine minutes before we can go to Our public comment on non-agenda matters So we will be taking a nine minute break, but in that break I would like to invite the youth down to take a picture with the council Because I'm so excited that you guys are here. So if you guys want to come on down, that would be great Bringing it back seeing a corn madam city clerk. May you please call the roll? Thank you Councilmember step here councilmember Rogers here councilmember o'clock key here councilmember alvarez Mayor Rogers present let the record show all councilmembers are present with the exception of vice mayor McDonald councilmember Fleming and Councilmember Fleming. Thank you. Thank you moving on to item 13 our public comment on non-agenda items Madam city clerk may you please facilitate public comment? Thank you. We are now taking public comment on non-agenda matters This is the time when any person may address the council on matters not listed on this agenda But which are within the subject matter jurisdiction of the council if you were in the chamber would like to comment But have not provided a speaker card or your name. Please make your way to the podium You will have three minutes and a countdown timer. We'll alert at the end of that period The person at the eastern lectern, please go ahead. I was gonna defer to But I'll go ahead I'm gonna start on the eastern lectern. Yes Good evening. My name is Michelle Escobar McGarry I am a resident of Santa Rosa and I'm here to Represent a junior of Roseland University Prep. Her name is Giselle and She wrote a letter or a little something for you all and she states I support Controlling and restricting vapes high school students have very easy access to these products. There should be no more there should be More care put into this Issue I have friends who have become addicted to these products and struggle to stop using them. I also Frequently smell these products in the bathroom at school the city should promote community wellness and That's why our town should be flavored Tobacco-free and again, that's from to sell at Rosalind University Prep That's all thank you. Thank you. Please go ahead from the West lectern And can I use this interesting? Oh, yes. Thank you very much. Hi. I'm Pam Granger I'm the chair of tobacco-free Sonoma County Community Coalition last time I saw you all we were doing goal setting and I'm so excited that Impact Sonoma the county's a tobacco prevention program team have been working with city staff on Developing some materials for you to consider. I believe it's on November 14th on a study session You know, what I have Highlighted here are some of the reasons that go along with why this is so important that you look at regulating tobacco retail Retailers with a tobacco retail ordinance One might be this one and that's after the state voters Nearly two-thirds passed a tobacco read a flavored tobacco ban. What did the tobacco industry come out with? Well, the lower box is regular cool cigarettes flavored cigarettes The upper box is the non menthol ones They look kind of alike and that's how the industry has tried to get around the will of the people So we've got ways of in the ordinance that you will consider Covering that so that they can't sneak through another issue. We're all concerned about everybody's mental health, but Particularly since COVID We've been concerned about young people's mental health And so here's a whole study done on what they call colliding crisis is young Mental health and nicotine use and so a lot of kids think that they're going to get some rest and relaxation By using nicotine and it causes other problems and then the press Democrat just last Friday had this whole article on what happens to Vapes if you weren't concerned about your kids, which I know you are you perhaps are concerned about the environment and Unfortunately cigarette butts are still the number one discarded item in litter in the world However on their heels now, we've got electronic smoking devices And so they add to the nicotine that's residual they add plastic and the ad lithium batteries So there's lots of reasons why we're concerned about Updating things, but I'm so excited to report to you that just this afternoon the board of supervisors Passed on first read. They're updated tobacco retail license ordinance That's why it's so important because we're about equity and parity and this is creating new social norms So we've got a chance here in Santa Rosa to be considering a policy that would protect people and and Maintain the integrity of those communities who've already already passed protective policies So we're looking forward to working with Santa Rosa and and adding you to part of the team. Thank you so very much Thank you. We'll go to the east lecturing Good afternoon. Can you hear me? My name is Nicole Rosacee R. O. S. A. S. C. H. I am a parent In our centers of city schools. My husband is a teacher at Montgomery High School I work in public education in Sonoma County and I'm here today to talk to you about campus safety I know that that's an issue for the school board and we are attending the school board meetings and talking there and I do Appreciate the participation and collaboration. I do believe you're bringing to that issue Thank you for hold it holding the town hall last week a week before We'd like to continue to do that. So it gives us a platform for our voice So we have an opportunity to speak about this important issue if and when the school board does Agreed to open this issue the issue of having SROs back on some of our high school campuses the next issue will be the budgetary aspect the fiscal component and so I'm here today to Plead with you to stay a partner in this with the school board and with the police department and to continue Moving this forward with us. I think it's a it's a whole community issue and we need all the help we can get Thank you for your time and participation Thank you the next speaker from the West podium, please Yes, thank you. I'd like to use the overhead please. Thank you very much Yes, this is Eric Frazier again, and I'm resident of the city of Santa Rosa and apparently a very provocative figure And continuing to respond to the yellow journalism that the press domicraft put out on public records Request and public involvement. There was an inset I think I showed you before that Eric Frazier versus the city of Santa Rosa And I wanted to clear up a couple things one of the entries said that on one day I sent 48 separate PRA requests about neighborhood notification indeed. That's true You see I have a network of about 900 people that rely on information That then get it from next request and the city Did refuse to post the information on each property file when it came to who was being contacted for neighborhood notifications? and so That's the reason why and there's approximately 200 250 properties that have this mandatory neighborhood notification So 48 it sounds like I have another 200 PRAs to file and so if the just of this article was how expensive PRAs are to process then truly you guys can do a better job of doing things efficiently when it comes to treating your citizens Now the yellow press or I'm sorry the press democrat Has been so excited To try to create me as some sort of Polarizing figure as somebody who's acting on personal vendetta And so on and so forth well Dog on it. I think they may have found it Because as they were jamming as the city was jamming almost 2800 Unretrievable Messages into a public records request so that the city can come back and say look at those guys got all this I Was burying my dog. My dog became ill suddenly before Christmas. We don't know why The the hospital wanted to euthanize him the day after Christmas our dear bellow Just a couple weeks ago I learned that a neighbor a crazy neighbor who I reported to Victoria Fleming who's been the subject of many police reports Told me she poisoned our dog I can only imagine she was jinned up By the lies and the half truths that come from the city council when it comes to how people run their businesses or what they do So I guess it's a little personal. I mean he's gone now He was a great dog. He had qualities that you guys wouldn't even know about he wouldn't smile at me and stab me in the back He loved people He was a great addition to this community. He would have been 10 on halloween So I guess if there's some sort of personal agenda that I need to have for my advocacy and to hold you fools accountable Thank you the next speaker at the eastern podium Hello Hi, my name is molasses to work I'm too short for podium I am with safe campus alliance and I am here today to address the immediate danger because of lack of staffing On the Montgomery high school campus We have spoken to teachers and staff and students and have more concerns with campus and have more concerns with campus supervision Teachers are At the end of their rope students do not feel safe We cannot attract people for these positions of campus supervision When we're offering them minimum wage This is now beyond a school issue. This is a safety issue that affects our whole community I am making a plea to the council Please do what you can to intervene Please see what available resources can be immediately implemented at our Montgomery high school We already have put pressure on the board, but it seems to fall on deaf ears We desperately need campus supervision The santa rosa police department are available to put an s oro on a temporary basis at our school to offer aid that is needed Immediately We need to support our teachers and staff. We need to listen to our students We need real supervision now and we need it before someone else gets hurt. Thank you Thank you the next speaker at the west lectern Uh, can I use the overhead please certainly So, uh, this is a view of las north los vegas at north lamb boulevard and what this shows is a reversing diamond design for An over crossing. It's an under crossing, but it's a great separation Caltrans is planning. This is in vileo. Caltrans is planning a similar design For this intersection because it's so impacted at six flags This is herne avenue And there's a lot of room for that. So I have provided you with some written Information herne avenues over crossing design comes from ken blackman dais's city manager These were not the brightest days in our history providing infrastructure to a diversity of santa rosin's annexations Were not accomplished voting districts were not established which left roseland and andy lopez To the vagaries of the sheriff's department, which The tenth anniversary was just on sunday of andy lopez's shooting Um, if they had been in the city, they wouldn't have had the sheriff responding So those annexations were important that that Discrimination was important that happened from ken blackman and that continues with this design to improve only this Crossing here, which comes over here to santa rosa avenue I have here an outline of the exact Property lines and so on so this would be the where the cetacean society was and Here's the So this is north right here and 101 right here herne avenue coming in and continuing across and this is A corby avenue here and the so so this is all the right of way right here. This is all right of way That i've outlined and within that out within that outline I've sketched, uh, this Something is not really You can't really see this very well apparently maybe I could I'm not sure if this will zoom. Okay, this will zoom So these are striping plans For a crossing that would be a reverse timing. You can see this reversing here and here And what happens is it allows free flow? So this would be a northbound lanes And these would be coming north and turning east and west these are free flow lanes Here again, this is going west and south free flow lanes free flow lanes all these movements are free flowing lanes So there's only this intersection these two intersections where this reversing here. It's exactly what's in North, las vegas. You can do this. I say at the bottom here. You can do this Uh, you can have environmental exemptions You don't have to go through an extended process every one of these points is a of valued environmental benefit Thank you next speaker from the eastern lectern Can you hear me? Yeah, my name is uh brent steward. Um, I just wanted to Kind of show further support for the safe campus alliance I think it's extremely important that the city council does whatever was in its within its power To pressure the school board Which I know has the decision ultimately on SROs are on campus or not But I know you guys are kind of If they were to say yes budget falls on you and I just wanted to point out You probably have this information 1100 calls last year the the police are on campus SRO or not 1100 calls. I don't know how many school there is there are Takeout summer holidays week and maybe 200 so roughly between five and six Times a day every day Please are showing up at our schools um That's in that's in a reactionary measure for Who knows what happened or who knows what was called in? And I just think it's extremely important to have Uh officer presence at our schools, especially montgomery high school where my son is is Where I mostly feel strongly about it um And We'll be here at every school board and we'll be at every city council meeting and I hope to have your support. Thank you Thank you next speaker, please Please go ahead. Hello. My name is dwayne de wid. I'm from roseland I wanted to come tonight to thank you for the fact that two folks are helping to sponsor The annual veterans day event on saturday november the 11th here at santa rosa city hall out at those flag poles This will be the 27th year that this event's been going on in santa rosa many years here at this campus And we really want to thank the mayor and uh all of you council members For essentially finally embracing the fact that veterans are an important part of our community These young people here probably don't realize the veterans day came about Because on the 11th hour of the 11th day of the 11th month the first world war ended After millions of people died in europe And the united states Went there and americans perished there And ever since then americans have been involved in military actions all over the world Right now this is happening again And it's something that having the city council Embrace this now and especially having the mayor come in speaking is really so good So thank you so much for this We invite all you folks to come out here on it's a saturday too. It's not a school day Saturday the 11th of november At 10 30 in the morning We're going to be out here because we raised the flag right at 11 in honor of those veterans I'd also like to Give a thanks to city parks maintenance staff because they've been helping us On our efforts over in rosalind where we're trying to get a veterans trail Along rosalind creek we've been working on that for Oh 24 25 years i guess The main thing on it is your park staff are the ones that help us most They're the ones that come out occasionally and help to clean up this area that we in the community steward We call it rosalind neighborhood I don't know if you ever heard of a neighborhood But it's where you save some nature where you live Over at montgomery high school. They got the creek right there where hoan avenue runs through So that's how it works. You save some nature so that the kids 100 years from now will be able to enjoy that bit of nature So i'm hoping that you folks Will remember that on earth day the mayor and eddie alvarez came out to rosalind neighborhood and they helped us out there They were there two hours Helped them to clean up and make it happen and it was so great It showed true community and everybody really loved it And so although you might just see me here and think rosalind's Down here to bother you again There's a lot of folks that really embrace the fact that the mayor and eddie alvarez are reaching out to us Thank you From the western lectern, please go ahead. There is a Toggle to lower the podium. So you your math is at the microphone On the right hand side, you can drop the podium down a little bit. There's a little button Can I get one of my acms to assist? There we go. Thank you uh came here to say that um, i'm very glad that i'm able to attend this meeting and That for someone who's pretty young to be in middle school and be able to Go to a city council meeting and be able to You know share my opinion though Not many might hear and i'm glad that some do and I don't have that much to say but um I have a lot of faith in the city council and I'm glad that people are able to show their opinions on um the C o r's or and be able to make other high schools and middle schools And just the community in general a better place and I have High faith and praise to the people who work in the center of the government. Thank you Mayor i'm seeing no one else approach the podiums for public comment Thank you Due to it being 5 24 We are are going to skip over item 14, which is our report item For this evening and we will have our public hearing, which is 15 Point one. So madam city manager Thank you, mayor item 15.1 is a public hearing Introducing ordinance amending santa rosa city code chapter 14 dash 21 Water waste regulations and if the team could introduce themselves for the record, please I'm deb laine. I'm a sustainability representative with santa rosa water And i'm joined with by claire nordley water use efficiency supervisor We're here to present proposed revisions to the city's water waste regulations So the city has a duty to prevent waste and the unreasonable use of water To that end the water waste regulations were originally adopted in 1999 and were last revised in 2007 to include recycled water Things have changed in the past 16 years since that last revision and we feel that there's a need to modernize the regulations You'll find the revisions that we're proposing in the red line copy Of the rev it regulations that were included in your agenda package I wanted to give a little bit of background on our automatic metering infrastructure or AMI system And the connection to water waste a few years ago the city embarked on the AMI project It was completed in 2021 100 of our water meters are on the system Prior to the installation of AMI Staff and our water customers only had access to monthly water use data So we now have hourly use data and our customers can access this usage Data through our water smart customer portal This has given our customers the ability to see how and when they're using water and have more control On how much water they're using it's really a customer centric program It's been very well received by many of our constituents And it's increased our ability to help our customers save water and lower their water bills You can see this graph on the lower right. There are thresholds that are set on the system That measure the gallons of hour and the hours of duration When those thresholds are exceeded the system sends an alert This is can be irregular continuous use and it is often because of leaks and water waste is occurring So after the system sends those alerts staff follow up with the customer Customers thank us all the time for this early leak dissection that our AMI systems now providing So why revise the water waste regulations? Well, AMI has increased our ability to identify the continuous use which is often leaks And our current water waste regulations are missing not only the acknowledgement of continuous use, but exceptions for enforcement Based on adverse impacts on health sanitation and safety An option to enforce commercial industrial institutional We refer to that as CII accounts with without disconnection and missing a defined appeals process So CII Is often not feasible. These are essential services that need to continue operation our schools police stations fire stations grocery stores Also shut off would disrupt disrupt the local economic activities So we need a mechanism to motivate CII customers To resolve their water waste So this is an overview of the proposed revisions And i'll go into detail detail on each one This is a result of reviewing other cities regulations like pedaluma and a year-long process that we engaged in And discussion with the city attorney's office So the proposed revisions will be applicable to all customer classes single family residents multifamily residents and CII We have redefined water waste added an escalating penalty Clarified the authority to disconnect added a process for requesting exception and a process for appeal This is the current definition of water waste It is a potable or recycled water use in outdoor areas resulting in runoff Or breaks or leaks in the potable or recycled water delivery system It's very basic It doesn't address equipment malfunction that can cause water waste especially in the CII sector And it doesn't put a time reference requiring the customer to find and fix their leak This is the proposed definition part a is the same Potable or recycled water use in outdoor areas resulting in runoff Or part b the escape of water through breaks or leaks or due to an equipment malfunction within a customer's Plumbing or private distribution system for any substantial period of time within which such break leak Or equipment malfunction should have been discovered and corrected So we've added that equipment malfunction and the time reference that's requiring the customer to Find and fix the problem And this is applicable to any Santa Rosa water customer This is the current water waste process that we follow and for all customers and plan to continue to do so Once staff identifies irregular use We make multiple attempts to reach the on-site decision maker This is typically easier for single family residents But with CII billing contacts, they're often not the on-site facility managers So we work to track down the correct contact for the facility maintenance commercial bills often go out of state And we go to great great lengths to find the right people and most customers respond Once we find the right people We offer a free water smart checkup. We provide ongoing technical analysis and support And um, but when the customers being non responsive We still continue to try and make phone calls send emails series of warning letters door tags before we ever disconnect water surface This process can take up to 11 weeks So customers do have ample time to find and fix their leak We don't disconnect a customer who's actively trying to find and fix the leak All they need to do is call us to stop the enforcement process I wanted to give an example of a single family residents water waste situation So staff detect continuous use We notify the customer by phone letter email door tags set up an appointment if the customer would like that Perform the free on-site checkup. This is one of the customer service tools that we offer While we're on site. We help identify the source of leaks It's often toilets or in the irrigation system. Maybe in the main line We recommend next steps, whether they're going to hire a professional or do it yourself We send a follow-up report And then we monitor the site for decreased use the customer provides updates And we continue to follow up until the leaks been fixed 98.5 of the time the customer is proactive and the continuous continuous use is resolved So what happens if the customer wants to fix the leak but doesn't have the funding? We offer them several assistance assistance mechanisms We I mentioned the water smart checkup where we're giving them free devices and offering our technical assistance We encourage the sign up of the water smart customer portal early leak detection is the cheapest way to fix a leak They they get worse as time goes by and get more expensive We have our h2o help to others program which offers financial assistance To qualifying residential customers on a portion of their monthly water and sewer service charges And we have a leak adjustment policy that the customer can apply for a leak adjustment credit on their water bill Once the leak has been repaired There is also the lihwap Low-income housing household water assistance program offers a one-time payment To qualifying low-income households to help pay current and past due water or sewer bills and households that qualify Can reduce their water or sewer charges by up to $15,000 We are and continue to explore grant funding opportunities for customer leak detection and repair So in the rare cases where the customer is non responsive Here's what we would do This is a discretionary tool that we propose to have available In situations where disconnection of water service could have an adverse impact on health and safety Or hardship on the customer or the public So after we've made our many attempted Efforts to reach the customer if they're still un unresponsive A first violation written warning would be sent out the customers in violation of the water waste regulations Has one week to respond or the next step would be a $100 fine If we hear from them in that period the enforcement process would stop This letter of warning Must be signed by the director of santa rosa water or the director's designee And the customer can apply for an exemption We feel this is going to be a rare situation. I'll say a little bit more about that So if staff receive no response in a week after sending the official warning letter The formal notice of violation process begins So the second notice of violation letter would be sent out the customer has 72 hours to respond Or a $100 fine will be imposed Again, if the customer responds the finest stayed If we don't hear back in 72 hours that $100 fine is imposed And a third notice of violation letter sent out Another 72 hours to respond or a $200 fine will be imposed If we hear from them then we will stay the fine And then we if we don't that $200 fine is imposed the fourth notice of violation letter is sent out They have 72 hours to respond or a $500 fine will be imposed The fine continues every 72 hours As long as we don't hear from the customer These notices of violation Will be signed by the director of santa rosa water or the director's designee And the customer has a right to appeal the final decision I want to emphasize this is a last resort for customers who aren't working with us And all the customer will need to do is contact staff to stop the fine process no matter where they are in the process Water waste administrative fines are common These are different cities and districts that we researched and you can see That our proposed fine structure is within the industry standard And the violation enforcement is rare 95 98.5 percent of single family residents customers Don't get to the enforcement process at all So we anticipate a low need to implement the fine process We get about 500 reports in single family residents of water waste a year that has resulted in approximately eight shutoffs Which is 1.5 percent of the cases If we extrapolate that data to our cii sector We get about 40 reports of water waste a year And so that would be fewer than one customer per year So this is the current definition of the authority to disconnect And the the director of utilities may issue a written warning to anyone who violates the provisions of this chapter If a customer does not correct the violation within 15 days of notification Or such other time as specified by the director the city may disconnect potable or recycled water service This is the proposed revision it adds the administrative fines under section a as i've already described And under section b it clarifies the authority to disconnect Water service as outlined in city code chapter 14-04 potable water and recycled water service This is a new section We are proposing to add because disconnection or an administrative fine could have an inverse adverse impact on health And safety or hardship on the customer or the public So we there is no current exception process in the Regulations this acts as a check and balance to enforcement The customer may customer may request an exception to a water waste regulation violation In advance of receiving the notice of violation So they have that one week period to do so the director of water or director's designee may grant the exception If necessary to avoid adverse impact on health sanitation or safety of the public or applicant And or to avoid undue hardship for the applicant or the public And this decision may be appealed in writing to the board of public utilities Here is an exception example. This is um an old school facility One large meter many buildings connected to to the one meter old aging infrastructure They don't have isolation valves. They can't Isolate portions of the main line. They can't cut in new isolation valves Customer has found and fixed leaks progress is being made They continue to work with us, but and we keep working with them But they haven't been able to isolate some of the remaining continuous use So we wouldn't pursue progressive enforcement, but we would continue to communicate and support the customer This is an actual Break that I worked with a customer on at a school that is about four feet below that playground So there is no current appeals process in the regulations And so the um the the proposed appeal would be any customer may appeal the final decision Of santa rosa water staff regarding violations to the director of santa rosa water Or the final decision to the director of santa rosa water to the board of public utilities And the customer must submit written notice of appeal And again, this acts as a check and balance to enforcement Should we receive your approval today? Next steps would be on november 14th Council would conduct the second reading of the regulations And on december 14th would be the proposed effective date 30 days post second reading So it is recommended by santa rosa water that the And the port of public utilities that the council introduced an ordinance amending santa rosa city code chapter 14-21 Water waste regulations to include administrative fines Provide an exception and an appeals process And make other clarifying changes And with that i'll be happy to take any questions Thank you for that presentation looking at council to see if there are any questions on the presentation Seeing none. We will now open the public hearing Questions I have to do it again. No just making sure we're ready to go. All right, madame city clerk We are now taking public comments on item 15.1 If you'd like to make a comment on this item, please make your way to the podium You will have three minutes and a countdown timer will alert at the end of that timer Please state your name for public record. If you choose to do so and go ahead Yes, thomas ells again civil and environmental engineer and my comment before about scott's dam in van arsdale and so on is really about Water and protection prevention of running out of water It's very little That is as important as protecting against water waste The city provides water to the apartments that are down along santa rosa avenue that are in the county During the construction of those there's an estimate of how much the water is going to cost and then that's included in the budgets for the people when they have affordable housing People are on a fixed income and and it says how much they're going to pay after they begin use there's Increased usage so that increases and and they essentially don't have individual meters. They have only one meter and so It's all divided up. So if you have a three bedroom unit Uh, they get the same rate or kind of a I don't know how they adjust it, but some kind of adjusted rate Compared to somebody that's got a one bedroom unit that They don't have a family. They don't take showers all the time. They don't do the same thing It's entirely different amount of usages and yet their bills So there's a difference the the overall apartment gets a higher usage because people move in and there's also adjustments to the bill so There's several adjustments to the bill that it's A lot more for people to if they can't afford it. So all those they cannot appeal to this and have the low income Um access to this because it's in the county So I would ask you to take a look at that those particular situations Where all these new apartments are down there and I don't know how many of them are in the county But I know that many of them are in the county. I know specifically of people who are in the county There was somebody that had a leak. It was inside of the wall Of the the of this new fairly new apartment It was leaking they called it took almost a week for them to come for the for the apartment to respond and come And fix the leak that was inside the wall and they say oh, it's all fixed So, you know, um, it's not the the customer's fault all the time But there's nothing that's more important and I would like to finish up with saying It's time that commercial uses be completely Isolated and recycle their own water. They don't need to go through the system. They contaminate the water use a lot of water that water is Treated to a high degree. They they can deal with their own water. They have the systems. They have processes They don't need to be contributing when it dilutes when it dilutes what thank you for your comment Mayor I see no one else approaching the podiums for public comment. Thank you. We will now close the public hearing Bringing it back to council. I definitely would like to thank your team. I firsthand dealt with your team When we had a water leak and I received a phone call although it was in our complex And someone was out there in a timely manner to really help us because it was like Five neighbors like all searching for this this leak. So Thank you very much councilmember rogers Thank you, mayor. I also just wanted to say thank you every time I can I sing the praises of the department You all do such great work and you highlighted my favorite tool, which was the hour by hour Water tracker. I really do use it. I really do use it to annoy my wife all the time And I think especially when we're talking about potential enforcement or Asking the community to conserve all of the tools that we can give them to allow them to do so I think is really important and I've talked with other council members around the state who don't have a tool like that And they've all gone back to their jurisdictions and started pestering their city manager for something similar. So I just want to say thank you Councilmember stop. Can you make your comment and then give us a motion? Absolutely. Thank you. I just wanted to thank you as well as mayor rogers mentioned I too have had the pleasure I guess of working with your office when I first had an irrigation break that Started in the middle of the night and also a water main break that created a little pond in our front yard And your your team was great to work with So thank you for thank you for what you're doing And then with respect to the motion it would be my my pleasure to introduce this ordinance amending chapter 14 dash 21 of the center as a city of the center as a city code Water waste regulations to include administrative fines and clarify enforcement and appeals process and wait for the reading of the text Second All right. We have a motion made by councilmember stop in a second by councilmember o'crepkey Madam city clerk may you please call the vote Councilmember stop. All right councilmember rogers. All right councilmember o'crepkey. All right councilmember alvarez Mayor rogers. All right Let the record show this introduction of the ordinance passes with five affirmative votes Thank you We will now move to item 14.1. Madam city manager Item 14.1 is a report item water supply alternatives plan I guess we will let collin present. He's a short timer here for us Thank you very much for the introduction good evening and pardon me Thank you. Good evening. Mayor rogers members of the council Very happy to be here today to present to you the water supply alternatives plan You probably recall that last month You were able to take a look at the results of our feasibility study that analyzed 18 different water supply options So this plan then builds on that and looks at how could we move forward in an adaptive smart way to help increase The resiliency and the reliability of our water supply So again, uh, the water supply alternatives plan's purpose is to enhance our existing water resources by increasing our capacity to produce water ourselves And the approach was to analyze a wide range of water supply options and look at what was the best fit for us And how we could reasonably and as cost effectively as possible increase our water supplies out to 2045 There were five key considerations that we started with with this project How much new water supply would be optimal? I think you'll recall that during average water supply years and even below average We have more than enough water supply For today and for the 2050 build out projected in our general plan So under most circumstances, we have lots of water. We're in good shape. Our community is very water conserving But if we have severe droughts or if we had a catastrophic event, we'd want to be able to provide water ourselves So we also asked ourselves which supply options should we study and how should we study them? How should we mix the most feasible options together for a plan? And what would be the best path forward knowing technology will change funding sources will change regulations will change So these are the key considerations that we started with and these helped guide us through this process over the last 14 months And you probably remember we talked about all of the public engagement that we had during this process That was really central. So again, I want to thank all of the folks who participated They helped us set our objectives. They helped us look at that study and decide whether it made sense Whether or not we needed to change some assumptions how we could sharpen our pencil and do a better job And then that helped us also develop a plan to move forward So i'll give you an overview of the plan We do have an acknowledgments page the executive summary six chapters and some appendices So i'll talk very briefly about each In the acknowledgments, we thank the water team Our external stakeholder group, which is represented on the right side of that slide those organizations dedicated staff time and leadership To attend meetings and do a lot of homework in between meetings to help us out And then our community at large I also wanted to take a moment to thank our board of public utilities their leadership their guidance their insight Was tremendously valuable for this process and they helped shape A really important aspect of looking at this project and how we approached it and the end product So i wanted to thank them as well So the chapter one has some background information lays out the purpose and talks about how the plan is organized Again, we are highly reliant on one water supply Sonoma water and in most years that's sufficient. But again, we're concerned about climate change drought occurrence and potential catastrophic events Chapter two talks about the approach that we took the extensive stakeholder input and engagement How we set the goal and set volumetric measures And then the study methodology So very briefly again the stakeholder engagement involved a lot of meetings with water staff Stakeholder group our community and our board of public utilities In addition, we did presentations at community meetings and at general plan Open houses to help the community learn more The goal was set with tremendous input from Probably about 70 individuals And the goal was to diversify and increase our own supplies so that we reduce our dependence on sonoma water And there are three volumetric targets The first is that we be able to mitigate droughts by providing 30 percent of our own water supply To meet the demands of our community To mitigate natural disasters and catastrophic events It would be tremendously helpful if during a short period of time We could produce enough water to provide about half of the normal indoor water use for our residents Plus water for our businesses Emergency response our hospitals and et cetera And then to mitigate peak demand in the summer our water use goes up considerably because of our beautiful trees and shrubs and Landscaping so we want to make sure to keep those healthy And so if we can reduce how much we need to take from sonoma water that leaves water in lake sonoma for other folks in our community So it helps the regional resilience improve as well The way we conducted the analysis included pre-screening Water supply options and noticing if they were already underway. Were there any repetitious or duplicative efforts? Or were they absolutely impossible and then to remove those Screen the next set looking at cost and scalability how much water could be produced under different circumstances And then do a feasibility analysis of those that prove to be the most and best fitting for sanarosa I won't read through all of these but there were 18 options that were considered in six different buckets if you will Groundwater purified recycled water that's taking our current recycled water That would be putting it through advanced treatment. So it meets all of the state and federal drinking water standards We looked at non-potable recycled water expansion of our urban system for landscaping We considered desalination Surface water storm water capture and use and of course our water efficiency programs Under the pre-screening process Five items fell out because three of them the ones that start with the word regional here on the left side Are projects that are either underway or going to be underway in some way Throughout our region and sanarosa is at the table and participating in those already or will be participating as they move forward The middle two that mentioned lake ralphine. We looked at lake ralphine It simply wasn't capable of providing the kind of storage. We would need to make it a useful item for this effort In the screening process, we then eliminated six more options primarily due to cost Permitting concerns environmental concerns. They just were not going to be feasible for us to move forward The seven options that did go forward for a deeper more detailed analysis were increasing the number of wells we have converting existing emergency wells to production Adding wells that could be used for storing water as well as for extracting water aquifer storage and recovery wells Looking at direct potable reuse in a satellite location meaning within the city's boundary not at the laguna treatment plant Looking at potentially having a regional potable reuse facility at the laguna treatment plant Looking at storm water storage and our aquifer to help recharge the basin as we remove water for From groundwater wells and then of course our efficiency programs This table has a lot of information and a lot of numbers But what I mainly wanted to point out Is that our constituents all of our stakeholders helped us to identify the criterion by which we would use To assess which were the most feasible which were the most appropriate which were the best fit for us and so the first two Cost effectiveness and scalability were by far the most important to our community and to our stakeholders So their scores get a multiplier of five The next set I believe of it might be three or four get a multiplier of three and then the last few get a multiplier of one So that's why you can see the unweighted scores in some cases are very close to each other But the weighted scores end up diverging That's because of what was most important to our constituents to our stakeholders our community and to the water team As well as our board of public utilities. So that's why you see that difference in scores But you can see that all of these ranked fairly close to each other So we had a wide range of options that we could look at Chapter five talks about the portfolios the ways we could mix those seven options The chapter explains what they are how they could be mixed why we would consider portfolios Looks at the cost and the yield performance of different portfolios and then proposes implementation timelines And I just want to mention that none of this is in stone Of course because the whole point to this plan is that it's adaptive So if we want to go one direction, there's a path forward if we need to change gears We've got other paths forward that we can look back to So in the portfolios you can see there are four portfolios across the top with the seven water supply options on the left So we looked at what might be most economical What might be quickest what might be the way to get the most amount of water and what might be the most adaptive And as you can see portfolio four allows a way to consider each of the options Including desalination You may recall from the study session desalination was too expensive and had too many risks associated with failed ability to get permitting in other agencies And therefore didn't move forward as one of our seven options However, our board of public utilities asked really intelligent questions and asked us to do a deeper dive So there is an appendix included in the plan that talks a lot more in depth about desalination And the plan looks at how we might at key moments in time in the future key decision points Reconsider whether it is time again to look at desalination. So desalination didn't move forward in a formal way But it is included in the plan and it is something that we can reconsider at key decision points Chapter six talks about next steps again the plan is not in stone It isn't a way to go from a to b to c but rather Move in the direction of a if that makes the most sense switch to b if that makes the most sense Move over to c if that makes the most sense. So the next steps are more general There were some shared next steps. We want to identify funding sources We want to look at the water efficiency programs moving forward. Those will make sense no matter what avenue we move forward with this Begin to do some studies and some sequa Uh documentation So for example, we're looking at doing an environmental impact report for a groundwater program Because we have a groundwater sustainability agency and a groundwater sustainability plan And because our county has a new groundwater Ordinance around permitting we want to make sure that we're meeting all of the requirements for groundwater moving forward because groundwater is included in all of the portfolios So that could be a next step as well Look at siting studies for new wells focused on aquifer storage and recovery first But also at extraction only if that makes sense And then we want to continue to track changes in regulations and funding in Opportunities regionally there may be new partnerships to develop or other projects that move forward that we want to participate in And then initiate planning studies for other options beyond groundwater at the right time under the right circumstances as we move forward And again reconsider desalination at the key decision points throughout this process With plenty of appendices again, I'll just mention that appendix i is that memorandum on desalination supply options We presented this to our board of public utilities last month. They were really appreciate earlier this month They were very appreciative of the fact that we had done a deep dive and explained in very plain terms Why desalination is particularly challenging? So if you have questions from constituents about desalination that memorandum may be helpful In terms of really helping in plain language and a few pages explain why desalination doesn't appear to be a good fit for santa rosa at this time So with all that I would like to recommend uh or read the recommendation It is recommended by santa rosa water and the board of public utilities That the city council by motion accept the water supply alternatives plan And with that i'm happy to take any questions that you might have In addition, I just want to mention that our woodard and current team our consulting team are Online and ready to address any questions that I might not be able to So if you have questions that I can't address we can bring them up as well And I also just wanted to thank them. They were a terrific team. They did outstanding work. And again, I'm happy to take your questions Thank you for that presentation, and I will be looking to council for questions um and seeing none I would like to take the opportunity to Thank you For your service to our city from my understanding It will be your last time presenting in front of council Um as our senior water resources planner and soon you will be retired Um after serving us for 25 years So thank you very much for your service to our community and in the water department Thank you Collin did you bring the rocks? I did not bring my polished rocks. It's my new old man hobby We will now take public comment on this item madam city clerk Thank you mayor. We are now taking public comment on item 14.1 Please make your way to the podium if you'd like to make a comment You will have three minutes and a countdown timer will alert at the end of that period Please provide your name for public record and go ahead Thomas L's civil environmental engineer and I just wanted to say I I thought that was a very Capable presentation and a thorough investigation. I think you had a lot of options You explored a lot of options. Obviously groundwater. Uh, oh Congratulations on a career. Well played The groundwater obviously is is really important and Uh, and and there is a brand new Studies their their experiments and so on that use solar directly Solar modules That directly desalinate it's in experimentation Something down the road. It has a lot of potential. It's not there yet Definitely couldn't be part of this plan but but in the future possibly Because you have solar and you would get the desalination. So it's a complicated thing in In the works where a lot of new technologies are coming But groundwater is the most the greatest potential obviously Thank you for your service Mayor i'm seeing no one else approach the podiums in chamber Thank you looking to council council member stop Just a quick note to say that to say that I got great feedback from the community stakeholders Including some who went into it being openly skeptical So thanks for the thanks for the process that you ran And then on a more personal note. I'm glad I got a chance to see you work So you're you're a delight to watch at the public meetings. Thank you. Thank you for what you've done for the city. We'll miss you I see heads nodding an agreement with council member steps Comment and seeing no additional comments from council council member stop. Can you please make a motion? I move that the council accept The let's say hold on let me get my my bearings back here I move that the council accept The water supply alternatives plan And wait for the readings of the text second We have a motion made by council member step seconded by council member rogers madame city clerk. May you please call the vote Thank you council member step hi council member rogers Council member okepke. Hi council member alvarez. Hi mayor rogers Hi, let the record show that passes with five affirmative votes and mayor vice mayor mcdonald and council member flaming absent Thank you Item six and thank you very much for that presentation Item 16 will be our written communications Madam city clerk. Can you please facilitate public comment? Thank you. We are now taking public comment on item 16.1 If you'd like to provide a comment, please make your way to the podium You will have three minutes and a countdown timer will alert at the end of that period Mayors you know when approaching the podium for public comment on 16.1 Thank you Item 17 public comment on non agenda matters. Madam city clerk. May you please facilitate public comment? Thank you mayor. We are now taking public comment on item 17 Non agenda matters. This is a time where you can provide public comment on non agenda matters that were not spoken on item 13 non agenda matters Mayor mc no one approached the podium on non agenda matters under item 17 Sorry and seeing no additional items on our agenda. I would like to take the opportunity to adjourn this meeting By thanking Senior water resource planner collin close for his 25 years of service. So the meeting is adjourned. Thank you