 Okay, I will call the meeting the order and as usual it's a pledge of allegiance Okay, we haven't we haven't met in a while since we've met last September with the friends and when we welcome Scott here as A friend we've kind of decided to go back and forth but then Scott asked me to be in the friends board So I don't have any choice in the future So it's very good and welcome Andrew or our new member to the crew here the reason I This is an interesting meeting because there's a lot of changes going on with the senior activity center and One of them in the future is also gonna be and Emily's gonna talk a little bit about that is that? What is the future of our commission and how do we morph into a more supportive role for? Her new role in the city So that's going to be down the road and maybe with our next week with the strategic planning that Hopefully it can be part of the discussion on how that's going to be so so we is with a friends and a commission Can work hand-in-hand but yet have don't cross over and bump into each other in the activities And that's kind of where I envision our commission going because in the past the commission was there to support the building Well now that the building is being changed in how we're doing it and the friends are going to be a little more in the daily Operations, I think that's a time to do it With that I think the next thing on the agenda, which I hid here Next up approval of minutes. Oh, yeah, the approval minutes. Excuse me. Thanks approval minutes from from last September Do I hear a motion to accept those? Okay, it's moved. There's a second There's a second and you okay. Okay. I hear a second all in favor of proving the minutes signify sing I Opposed okay, we have the minutes and now we have the mayor's apartment 2021 Emily I'll turn it over to you sure just welcoming Andrew as our newest member of the Commission officially and also we are Supposed not supposed to we are well We're supposed to have nine commission members and we currently have eight active members, so we have one more space to fill If there's anyone that comes to mind obviously they have to live in the city of Sheboygan, but the mayor has asked me to Think about that and maybe make a recommendation if there's anyone but any thoughts for many of the members Here right so if you do just Email or contact Emily and she'll pass it forward Just a side note I kind of asked and you at a local establishment in town here to be a member and I'm glad he said yes So thank you And I will I think we all know Emily the small group we have her but if anyone's watching this is Emily And I'll let her finish up her introduction introduction of herself Sure, so I think most of you have heard from me either via email or in person by now or via a screen So hello, I don't where's the camera? Hello I've been With the city now not quite a month started December 22nd right before Christmas So I'm really glad to be here for those who aren't familiar with my background I've bounced around the nonprofit world for the last decade or so and spent time at Lakeland University United Way of Sheboygan County and More recently the Children's Museum, so this job feels very My experience with the Children's Museum feels very applicable to this role And I'll say in a an official capacity that I prefer spending time with seniors as opposed to spending time with small children So I think this has all worked out in the best kind of way Yeah, yeah Well, and I should say a huge Population of the folks that we worked with at the Children's Museum were of course grandparents bringing in grandchildren to play Yeah, so coming up I think you all know that we have our strategic planning session scheduled for January 27th so that's two week no one week from today one week and The homework that was sent out was due today I know I've gotten a majority of responses from folks and a few people who have said Hey, I'm really new to the organization. So I'm not really sure how to answer these questions and to that. I say that's fine and I think we'll have a very productive time together next week trying to figure out what happens Where we go from here with our new building and new look and new everything not everything But lots of new things so any questions for me before we move on to the next item Okay, now it is Just when you said about the meeting we're gonna we weren't gonna discuss branding and I didn't really know what that meant Sure. Sure. So the intent for next week strategic planning meeting is to focus on the mission the values and Goals moving forward. So we we I know last time you did strategic planning. There was a lot of time spent on branding and This really is going to be the first step in that process. So we're not going to talk about a new name for the organization next week It doesn't mean it's not coming. That's just not what the focus of this strategic planning session is going to be I am working on a request for proposal right now for marketing agencies to work on a rebrand So that's going to come next. I want I I think Scott and I and Rich and I have talked about this that it makes sense I know Todd supports us to have a clear understanding of our mission and values And maybe they don't change from what we have established already. That's fine but it's appropriate for us to review them and Set goals for our new building and moving forward and from then Then we'll move into a rebrand and I'll be asking folks to Whether they want to participate in that or not. Oh, does that make sense? Yeah, because really we don't We don't need everybody involved with strategic planning to be involved. Some people don't you know, it's not the right thing for them Or yeah, it's it's going to be a more time-intensive process Figuring out where we go from here in terms of brand. Thank you Candace. Tell her the next on a question. Thanks. I Am just going to take some notes quick Emily's taking notes also. So she's double dipping today They're paying me extra. I'm just kidding I'm a very fast typist So the next thing on the agenda is just an update on where we're at with the building so Currently nothing is happening at the old building because of the mold Rachel and I pop in there occasionally if there's something we need to grab but that's that's about it and checking on the few remaining live plants still over there Um Sue and I were just emailing about this There's one that's still in good shape, but it's bigger than I am so I was not about to try and get it in my minivan by myself That's like a three-person job But anyway, so we are continuing programming out of the Dlan Park shelter. That's where Rachel is right now Rachel and I are also now that I'm here. We're also brainstorming for some new programming opportunities That we can do safely now while we're still Surviving this pandemic, but so one new thing for February is We have a speaker volunteering with the Better Business Bureau of Wisconsin who's going to do a zoom present zoom presentation on how to avoid scams and so that'll go that'll be included in the newsletter that's out to print that's new for February as a one-time thing but my intent is to have a Lecture of one lecture of sorts on various topics every month because that seemed to be something that came up in the feasibility study as an interest point And also in March we will have for the first time a hearing aid clinic So set up much like we have the foot care clinic where folks can sign up for a half-hour Appointment to get their their feet looked at and serviced will have a similar setup for a Free hearing aid clinic so folks can have their hearing tested and then talk about options But of course open to all sorts of any any ideas or suggestions We have a lot of a lot of availability with the Dlan Park so There are opportunities if anyone wants to bring those forward and then in terms of the new building Scott and I have been very busy lots of meetings Where I think we're in the final stages of confirming the floor plan of course that's always subject to changes surprises come up But right now the the plan is to approach the new building in phases and so phase one would include construction of the administrative space the Cafe and hospitality and lounge area the gymnasium and the walking track and then exterior updates As funding as more funding becomes available either from private donations or the city then we will Continue updating more Spaces at that time so future spaces and future phases include a game room the art room creative studio and activity room and then farther down the line a Flexed meeting space that can be one big room or multiple small rooms And also we're still pursuing a long-term tenant To that is interested in sharing the space with us and we have about 4,000 square feet earmarked for that so we have one organization that's interested we have gotten some clarification from the from HUD the housing and urban development About the requirements of our tenant based on the funding that we're getting so the requirements are it essentially needs to be a non-profit organization that serves There's a few different options for the type of populations that it can serve but essentially a non-profit organization so We're in conversations with one other organization right now, and we'll see where that goes Any questions about the building current plans Sorry Teachers can teach we can't learn. Oh It was red. Oh, so red is there is good. Okay. Okay. What what I had two questions What phase is the dance? Room and will there be mirrors on all sides because I'm in Tai Chi and when you turn It's helpful and just wondered about that. Yeah So you can see Scott's nodding his head because we just talked about this in a meeting yesterday as far as phases I'm not quite sure what we did say was that phase one as I mentioned So the activity studios not included in phase one and then once we get through that We'll identify which rooms make sense to happen next I think that'll come with knowing how we function in the space a little bit if we say man We really want that activity studio now or hey, we're doing okay using the gymnasium for this But we really need this instead But it'll be higher on the priority list than some other things and yes mirrors all over the place We did have we spent quite a bit of time talking about where we could squeeze mirrors in in that space Thank you and bars Thank you Emily I have a question. Um, have you had any contact with the town of Sheboygan? Yes, great question. So I before I was hired I believe you rich and Scott attended a town of Sheboygan meeting In December and then shortly after I started in early January Rachel and I attended a different meeting And the town of Sheboygan has some funding available to them Specifically for them earmarked that can be used in a variety of ways one of those ways in which is to run a senior activity center or a senior center. So they are Looking at starting their planning to start a senior center in their building on Dairyland Drive north of town and So Rachel and I were there to answer some questions and help them get through some of the easy things to understand about their project and My understanding is that their next step is they're going to be Writing their grant to use their funding to run a feasibility study to determine the needs of the town of Sheboygan Before they get too far down the line in starting a new center. So We actually connected them with the same organization that did the feasibility study for the city of Sheboygan for senior needs and I think they'll be pursuing that directly And I know we talked about some shared programs along the way. Yep. That's Rachel and I shared that When they get to the point of being ready for that that's definitely opportunities for continued conversation. So we're not duplicating services and from both an administrative standpoint and from a program standpoint and there's Economies of scale that might make sense. Thanks, Emily. You betcha Is there any more that you need to share Emily or any questions? I Don't I think I got every any other questions from the peanut gallery Well hearing questions on either the old building or the new building are fine How just the question has Sue Garcy and I had about The garage where we have a lot of things stored such as pots and decorations How soon does that all have to be cleared out? And if it is where should we put that stuff or as far as I know There's no deadline as to how long the city doesn't have any plans for the existing building. So there's no There's no rush for us to move anything out of the existing building And The second part of your question is I don't I don't know where we could put it because we certainly don't have any storage at the new Building yet. So I think everything is kind of fine There for now, I would say if there comes a time that you need to get in anywhere we can do that We just would want anyone spending any time in the area to be wearing an n95 mask while they're in the building So they're not affected by the mold. Yeah one one more question about that I was going to check this but I haven't yet. Do you know was the door? Fixed because it wasn't staying locked And that was probably be before Emily. I Haven't heard anything about that. Yeah, I mean when I walk by I told Sue I check it But I just haven't done it yet, and I thought well if I could ask that see me Which door was it pardon which door was it so there's a garage door and next to it There's a people door. I mean, you know a regular So that would be on the east side on the north side of that building. Oh on the north side, okay Yeah, where the garage door is I was just asking. Okay. Thanks. Yeah, I can check Hello You got questions Yeah, go ahead. Yes, we can You know in terms of you're referring to like say is there It's something that you know we could refer to or that the commission could see or I could see that Just has a you know the phases of how how this is going sure Not that we always Yeah, so we We have a time No, that's okay. There's a timeline from growth design group that we're working with for designing the new building Um, I could probably share that with the commission It doesn't speak to the future phases really it's it's focused right now on getting us in the building and getting us through The design phase and then the various construction phases Of getting us in that building initially we we haven't spent a ton of time figuring out timeline for Future construction of the additional spaces. I think because that's still a big question mark as to when funding will be available But I can share the timeline from growth designs Whatever you have I was going to add I was going to add because I think her question is leading to kind of When do we get started on construction? And I think sometime this falls when the construction begins And with the with the timeline of possibly moving into the some parts of the facility Next spring early spring maybe even late Around march hopefully or february sooner the better but that's kind of the tentative timeline for construction Great Okay Just I want to add one one thing too. Just so the commission's up to speed a little bit The the responsibilities of the friends are also changing in their dynamic We haven't pinned it down totally, but we're going through the process of moving into a new building And as we've done that the city has kind of begun to crystallize what their expectations are from the friends financially And so we've gone through one budget process and as we've crystallized what the demands are on the friends We've got another budget that's been fine-tuned by emily Our finance committee met about two weeks ago and we put it together right now The friends has paid roughly about nine thousand dollars Of about a twenty eight thousand dollar bill that we got from growth just to get the wheels rolling so to speak Phase one the work that's being done in that right now is about a forty thousand dollar bill And the friends is committed to picking up the tabs on that also Going on beyond that Who knows but but uh There is money coming from the friends to keep the ball rolling on from the design perspective The city's not picking that up, but the city when did they close? Last friday they did close on the building. So that's that's an in concrete So that's all I that's my two cents worth a day earned my keep Thanks god And I should say as we're talking about budget for the new building The city has two point seven million dollars budgeted and that includes the purchase of the building and a really healthy portion of the Of the construction for this phase one There is still a gap and that's where the friends and I will be working on fundraising to Help bridge that gap And other city staff are thinking creatively about Finding funding for this. I will say the friends have been asked to Contribute the funds for the furnishings and equipment and the initial estimate was about 180 thousand dollars for that that the friends are prepared to fund Might ask also add yours We're putting this together Is as we do raise funds in the future and emily's taken our very active and aggressive role on that and she's well qualified to do that Um, the funds will be coming in and will be given to the friends So it's a it's a non-profit contribution So the the friends will have Basically somewhat control of the funds coming in the door in support of this new senior activity center um I guess that's I guess that's about it We do have a goal for fundraising in the first year. Did you want to share that or is that a secret still? Let's sit on that a little bit longer. Yeah, we'll work on that a little bit longer more more details A little bit more behind the research. Well and in terms of capital campaign We don't want to go public until we're ready. I and I agree. So I just want to bring that up The other thing is we've mentioned about the friends raising money in the city some of the city staff getting aggressively involved We can't let the commission off the hook either The commission's gonna have to play a role too. I believe to some degree In helping to raise the funds for the new senior activity center We haven't spent a lot of time talking about a capital campaign committee but I would love to see At least one or two volunteers from the commission And at least one or two volunteers from the friends board As well as additional community members that aren't involved in either organization Just in a limited time basis to help with fundraising. So I don't need that commitment right now, but something to think about You'll be hearing from me. Thanks Scott. Thanks Emily I have a question. Yes So rich did you mention you are now on the board of the friend? Then I will be Yeah, I'll be a yeah Scott go ahead We're gonna be we have to bring it up for a vote. We have Hold it gene gene Yeah, that's that's on an agenda item for our friends board meeting next Wednesday And I think it's going to be rubber stamped because richard's rich is a good guy And I think you'd be very welcome to the board, but it'll be official at the end of next week I'm just asking because then that to me that is sort of Pollinating the the two entities and that seems to me as you're talking that that enables the commission to be To find out what our role should be in what all of this I agree with you totally. We have had some cross-pollination going on for many many years We want to keep that happening You know in the in the past I think Marilyn Montemayor was the president of the commission And she was also on the board of friends Recently laura gum Who's on the board was part of the commission until she moved to the town of shabuigan It was kicked off She moved to Active members of the senior center Um having that voice too. That's a that's a very very good point. Yep. Yeah, that's right We're going to keep that ball rolling and rich is graciously said. Yes, I'll join the the friends board So and I'll point out that andrew is also a member of both now. So why we're extra glad to have him here I guess if we cross pollinate we'll be busy as bees, right? You have to do double the work So any more questions here? I got for $300 for We were going to have a costume Halloween party. Well, as you know, that didn't happen, but those funds are still there and then we can even get that pot to grow So in the future if there's something creative we can put that to you Thank you That sounds like a lot of fun Any more comments or questions Okay, um our next meeting is scheduled for March 17th. Um, I'm going to keep that flexible um, simply because we may after our I'm our um strategic planning Scott and I talked about having a joint meeting again because sometimes that that will keep us from having to duplicate uh information so just watch your email mailboxes and uh the newsletters and uh, we'll hear about the next meeting So with that I will entertain a motion for adjournment Okay, and a second moved in second all in favor Opposed okay. Thanks everyone. Uh, we'll see you in a couple months