 Good evening everybody. Welcome to the Board of Selectments meeting for Monday, October 31st, 2016. Our colleague Mr. Cureau couldn't be here tonight. He has a previous obligation that he needed to tend to. First item on the agenda request voted the board to approve the sale of 25,660,000 of general obligation bonds and we have our Treasurer of Collector and Tractors Collector of Taxes, Steven J. Gilligan. I apologize. I know it's really hot in here tonight We have the windows open doing the best we can. Mr. Gilligan. Thank you, Madam Chairman. Thank you members of the board I appreciate your time this evening. I'm I hope you've read the memo that was provided to you I'll try to be as brief as possible and take no more than 37 minutes We are 32. Thank you. I'll take that And remember it was it was at your suggestion madam chairman I'm very pleased with the results of our recent bond sale as it says in the memo we borrow 25 million six hundred and sixty thousand dollars The true interest cost for that borrowing was two point five nine percent Which is phenomenal even in the existing marketplace with historically low rates I must state upfront that the coupon rate in other words the top average bid for the interest on the bonds was 3.8% but the town received a premium to of two point one million dollars Which reduces the true interest cost down to the two point five nine percent? I should also make sure that I tell the board and and our voters and taxpayers that we are borrowing less that was authorized Originally the authorization was slightly more than twenty seven million dollars We did not borrow one million dollars of that because it's the town's intention to use The proceeds of a sale of an asset to help fund the school construction projects in addition to that the premium also offset the borrowed principle amount and Exempt debt is now lessened by four hundred and sixty eight thousand dollars because of that two point one million dollar premium The remainder of that premium will be used to offset capital project borrowing next year So we're using money Achieved or received for debt purposes for actual debt rather than it going into the general fund Taking a year to be certified in in free cash and then again appropriated And this is all in accordance with the recently passed municipal modernization Act So I'm very pleased. I'm also pleased with the fact that again for the 13th consecutive borrowing the town of Violenton received a triple a bond rating and I'd like to take a moment to read to the board the words in brief Less than 32 minutes madam chairman of what standard and poor's had to say Prior to the sale standard and poor's global rating service a municipal bond credit rating agency Affirm the town's long-term rating of triple a the rating agency cited the town's very strong economy Strong management with good financial policies and practices strong budgetary performance very strong budgetary flexibility and liquidity strong debt and contingent liability position and strong institutional framework as positive credit factors and again This is the 13th consecutive triple a rating the town's received Again, it's twenty five point six million dollars. I urge the board to approve the sale and Hope that you're all not getting writers cramped by the end of the evening with all the signing you'll have to do So moved especially after mr. Gilligan tells us so how much did we save Steve because of the triple as I put in the memo This time madam chairman for mr. Greeley's question in calculating out the declining principal payments The amortization over 29 years in the assertive Debt service the town will be saving $375,000 between a triple a and a double a plus rating Any questions if I could mr. Gilligan, this is for my edification and I should have called and I understand Along with maintaining our triple a bond rating and all the other savings that we have that this is I think you said $468,000 less than We had anticipated asking To borrow on behalf of the Stratton, but I think you said that it would be applied to the municipal Modernization act and I was just wondering is there any more is that just a general statement or do you already know or anticipate? What that four hundred sixty thousand will be applied against already it's applied to the school project It's just applied in cash So instead of borrowing it we have it in cash So it is used for the Stratton school. So any premium Realized is used for the projects intended for the borrowing and nothing else It's just that we have it as cash as opposed to borrowing the money Mr. Chaplain I think correct me if I'm wrong I think you madam chair in this specific case that amount is a debt excluded debt So it will be four hundred sixty eight thousand dollars less that needs to be raised on the tax That's correct this December. So we're definitely keeping with the commitment when we went to the voters for the amount that we need for the debt exclusion, but we're also stating that we're not extrapolate extrapolating but This is something that would we're cognizant of the monies that we've asked for and if it's something we don't need or we can Sort of recustomize or find another way that We're definitely not asking for any more which we can correct and what we're finding ways that Because of our triple-a bond rating as well as the way the project is coming in to Better finance with the taxpayer dollars. I'm not saying it out fully am I yeah? I would just say we're minimizing taxpayer impact while maintaining the commitment to get the project done Okay Anyone else from my colleagues on a motion by mr. Greerly seconded by mr. Burn any further discussion if not all those in favor say hi Hi, hi all those opposed unanimous vote Thank You mr. Treasurer. Thank You madam chairman, and I thank the board for its time. Thank you. Yeah, thanks Steve agenda item two Sorry, I'm going between paper and Tablet public cable hearing approval transfer of the cable television license Yankee cable partners LLC to radiant holdings LP And we have our esteemed colleague former town manager attorney Maher who is Representing as chairman in the cable advisory committee Former town council. I'll say you got a motion. I sit down manager Excuse me there are times sir you Before I begin your presentation that I always fight the irresistible urge to genuflect what I am Prostate myself it used to be required. I'm no longer Chairman Well in any event it's I'm pleased to be here We have this matter before you tonight It's pursuant to chapter Massachusetts general law chapter 166 a and 207 Chapter of Massachusetts regulation which deals with the transfer of control of an existing cable license There with us tonight is Tom steel executive vice president of RCN and I would ask Tom to come up and Introduce his colleague who will speak to the merits of the transfer Essentially what we want to hear if what you want to hear tonight is prescribed by that Regulation and we would ask that the new Holder of the license are actually the license will stay with RCM But the transfer of control of the company will be to radiant holdings We would ask them to speak to whether or not they have the requisite management experience technical expertise Financial capability and legal ability to operate a cable system under the existing license Once we have heard that if you are satisfied I will I have a proposed vote with it This is also a public hearing if you would be kind enough madam chair to ask if any members of Dissembled public have any questions and at that point as I say at the end I have a proposed motion mr. Steel Thank you for the record. My name is Thomas steel and vice president regulatory counsel for RCN I was here a little over a month ago for our franchise renewal Which we very much appreciate the board support in that and I told you at that time that we would likely be back very soon Because that we were in the midst of a sale to TPG capital and so here we are the Seth Davidson is counsel for he's mint with mince leaven firm and counsel for TPG We'll explain to you very briefly some specifics that John has asked him to address and I'll turn it over to Thank you. Thank you. Tom. Thank you members of the board You know my name is Seth Davidson. I'm with mince leaven I appreciate the opportunity to come to Arlington and answer any questions you might have about the transaction as suggested What we have here is a current cable franchise is in the name of RC and telecom services of Massachusetts Which is a indirect subsidiary of the chain to Abri partners This summer Abri entered into an agreement with TPG capital, which is another equity investment firm Whereby TPG through subsidiaries would take control of the operating companies of RCN including RC and telecom services of Massachusetts It will not result in any change in the identity of the franchisee will still be RC and telecom services in terms of management and Technical expertise the same group that has been operating the systems managing the systems from Patriot media Will continue to manage these systems the same local people here in in the Boston area will still be The local people under TPG's ownership It's really a change in Who at the top of the chain is Providing the financial backing for the systems and TPG is a much deeper Pocket than than Abri, so I think it's a good thing for the folks of Arlington and for RCN TPG in terms of financial has about seventy three billion dollars Managed assets compared to Abri having on about five billion indeed TPG has about eight billion in uncalled-on Commitments capital commitments just from the groups find the investment funds that are supporting this acquisition They've also arranged all the financing to cover the transaction costs and have a hundred and fifty million dollar evolving credit line For liquidity issues, so I think from a financial stability situation. There's there's no risk at all to this transaction And indeed they intend to continue to Invest in these systems because these systems are obviously you are seen as the small fish Here and when you're up against Comcast or Verizon You're gonna have to keep investing and staying ahead of the competition, so they that's their their goal so they have both the management and technical expertise with the Current management continuing they have the financial capabilities and as far as the legal Again as Tom mentioned they recently the franchise was renewed and it is the expectation and intent and indeed obligation to continue to Fulfill the obligations of that current franchise and that's what they'll be doing, so That's a very short description if there are any questions Just to clear up my confusion, okay I just want to know Because I'm hearing TPG I'm hearing Patriot media and I'm hearing cable partners, so my question is is the ultimate entity TPG in terms of control and management and is the pent ultimate entity RCN You know how radiate radiate holdings is a holding company that is Ultimately controlled by TPG but radiate Holdings is the man it has the managerial control over these systems. They've contracted with Patriot to operate the systems on the behalf But radiate is a new entity Currently under Abri you have Abri and then you have something called Yankee Partners which is then Yankee parent. I mean there's a wonderfully complex Organization chart but essentially radiate holdings Will have a general partner. It's a partnership general partner is controlled by TPG About 79% of the equity comes from TPG the remaining 20 21% comes from other investors Radiate holdings will its board Managed they're the ones for example that will be Dealing with Patriot who then will be doing the operational side, so you have sort of the investment side the Ultimate management side and then the day-to-day management side and really that what's changing here is Radiate becomes the new holding company And TPG is the investor above them and it is complicated. Yeah, I'm trying to I'm just trying to put it together Yeah, so for my colleagues have heard over and over again. I'm a quarry Porter So I'm trying to follow what you tell me right now TPG is that an acronym for something else or is that just well I think back in the old old days it's just something or other but it's now just called TPG It's it's been around since the 1970s. It's one of the most active private investment firms in the Internet telecommunications space and they're invested in things like uber They they are looking for Going forward investments in technologies. They think have room to grow and do any of these groups have Interface with our peg access Programming like like if we had an issue with peg access, you know, I'm on behalf of Comcast We go to Comcast on behalf of RCN we used to go to RCN, but now we have these different entities You'd still be going to RCN telecommunications services. That's the franchisee and they'll still be in the same people will be There to deal with it's simply above them That company the there's a holding company that holds these operating subsidiaries But there to be RCN of Massachusetts or RCN of Pennsylvania Some of us are very thankful that there's very little change below the investment Tom doesn't change. He's still so we still interact still with some will still be here Okay And as you know, we're right down the street right with our regional office, so we love all that will be the same Okay, Mr. Dunn madam chair. I suspect that we're never gonna see the TPG logo anywhere It's only the only thing we're ever gonna see is RCN. Yeah, I think that's exactly right. Okay. I'm certain that's exactly Unless you've seen Abri around a lot of times it head out you have And as attorney Mars pointed out this is a public hearing if there's anyone here Who would like to speak on behalf of the agenda item to the public cable hearing? Mr. Jamison if you can say your name and address for the record even though I think we know you all Gordon Jamison 163 situate precinct 12 time meeting member I only want to hear what mr. Marr has to say mr. Marr is I think chair of the committee that reviews these things I read his comments the reported in the app get recently about another issue related to cable And so I'd really like to hear what mr. Marr says thinks about this. Thank you I have reviewed the particulars of the transfer In my own personal opinion, I cannot speak for the entire cable advisory committee because we have not had a recent meeting But I have you know examined the transfer request and in my opinion the does meet the criteria set forth and I would respectfully suggest that you approve the transfer and if you are so inclined the motion would be that the RCN Existing license with the town of Arlington through an acting by this licensing authority the board of selectman approve the transfer of the RCN license to TPG capital LLC and that the chairman and or the town manager may sign the appropriate papers to go appropriate documents to be filed with the Massachusetts Cable Commission My mr. Greeley seconded by mr. Burn Any further discussion or question if not all those in favor say aye aye all those opposed Unanimous vote and we'll leave it to the town manager and mrs. Kruppelka or John Maher to indicate who should actually sign the final agreement whether to town manager myself or someone else Thank you very much And I just wanted to ask mr. Maher in terms of I understand the cable advisory committee hasn't met yet But I take from your remarks that this is something I would be shocked if they were to had any objection we do meet You know to approve all the negotiations with the various Cable companies and we'll be convening if and when we get an agreement with Verizon and Comcast But I will be in touch with my my colleagues. I'll be very surprised if they had any any objection I will not this point draft the appropriate document to go with the case to go to the Cable Commission And circulate it to your board administrator and the town manager will get it off and due course has to be filed within 10 days Thank you for your consideration. Thank you attorney Maher Thank you attorney Davidson and mr. Steele and happy we're going to continue to see you Okay, we now have our consent agenda minutes of meetings October 17 2016 a request for a special one-day bear and wine license November 6th. God bless you at the Robbins more Memorial Town Hall for a private event Joan and Jim Robio Request special one-day bear and wine license November 17 2016 Robbins Memorial Town Hall for the sixth annual out on the town gala To support the Allenton Youth Consultation Center from the Allenton Health and Human Services Charitable Corporation a vote special municipal employee Department of Public Works Director mr. Rodamocker as well as appointment of new election workers Jill Dilworth for Winslow Street precinct 10 unenrolled Julia Vale 88 Park at precinct 20 unenroll. It's a motion to approve the consent agenda by Mr. Burns seconded by mr. Greeley mr. Greeley First is there anyone here for any of the items on a consent agenda? My colleagues any questions discussion? If not all those in favor of motion by mr. Burns seconded by mr. Greeley say aye Appointments we have the Allenton Cultural Council. We have David B. Harris and Asia Kempke both their terms to expire October 31st of 2019 It's mr. Harris or miss Kempke here if you could come up to the microphone Just say your name and address for the record as well as What your interest is is in this position and why we're so lucky to have you actually applying for it My name is Asha Kepka. I am Resident of Arlington for the last 18 years. I live at 17 silk Street in East Arlington I've been an artist on my life and I've benefited from mass cultural council fellow ships and I I feel like it's probably time for me to participate in a system and help all the artists local artists My name is David Harris I'm resident at 64 Crawford Street been Arlington resident for about 30 years kids in the school system proud Arlingtonian a freelance musician and music professor at several institutions in Boston Figured it's time to give something back and maybe give my expertise to the town Okay, mr. Grayley, so move approval by David if I may ask would you hum for me? Oh, no live snakes My snakes. Oh, we'll see So so you've checked out my bio and that that is from an album In fact, we're having an album release party this this coming week It's a band I belong with called revolution a snake ensemble And so that's the name of our album previous album live snakes. It's was a it's a New Orleans baseband, so you can come see us at the once ballroom this Friday Where is it? Where's the once ballroom in Somerville? We're doing our album release, and I'll be playing tuba Orleans jazz type Second line Thank you both for your willingness to serve. I also would like to invite everybody to Reviewing my new book that's coming out nationally in November 15th, and I'll leave the cards behind Okay, great excellent On a motion by mr. Grayley seconded by mr. Dunn anyone else here would like to speak to this and in my colleagues Yes questions or comments mr. Dunn as you said we are very lucky to have them With that a motion by mr. Grayley seconded by mr. Dunn all those in favor say aye aye opposed Your nannums vote we have a request for a class Let me see if I can use my camera to look behind me I have a bit of a Halloween costume attached to the back of my head, so Oy vey I'm Sicilian, but I was told I can say that request class to license Allenton Gulf 85 River Street added Raheem If you could just come up and set your name and address for the record or business address 85 for first either little mess Okay, and you're here tonight for a request for a class-to-license correct Okay Subject to conditions are set for by mr. Grayley seconded by Mr. Burn Just check I had nothing flat. I don't think anything flagged on this No, any Discussion from the audience from my colleagues if not all on a motion by mr. Grayley seconded by mr. Burn all those in favor say aye Aye, aye all those opposed unanimous vote. Thank you mr. Raheem for coming in tonight. What's me? Yes? Thank you so much Yeah Talk to Marie open your class calm calm Marie tomorrow at the Selectman's office 316 302. Thank you for coming out I'm not sure if you have anyone signed up for citizens open forum except in unusual circumstances any matter presented for Consideration of the board shall not be acted upon nor a decision made the night of the presentation In accordance with the policy under which the open forum was established Should be noted there is a three-minute time limit to present a concern or request just name and address for the record My name is Beth Locke. I'm the executive director of the Arlington Chamber of Commerce 611 Mass Ed Hello, I just wanted to Take a moment quicker than three minutes to let the board know about Something that the chamber is working on in conjunction with the town. We're very interested in Doing something different this year for our first lights holiday event We'd like to do a really spectacular job decorating with a more park in front of the Jefferson Cutter house my office happens to be there and in honor of the recently completed renovation of the building we'd like to Really do a beautiful job on that park and the building and have that be the site of our first lights tree lighting So I just wanted to let the board know that we were working on that in case there was any questions or interest Mr. Chapter Lane, so I just to build on what Beth has said we we have been working with Beth primarily through planning and DPW and We're gonna trying to take a little bit of a different focus in the center instead of doing lights In each individual tree doing a more Intense holiday display here at the hall at Whittemore Park as Beth has just described and then also a Broadway plaza so that we sort of span the entirety of the center so To some degree, you know, I I share it because I know one way or the other people always notice what we do And either like it or don't like it So I wanted the board to be To be aware of that but I think this could this could be a very as it's been described a very powerful display And and we will be hosting an event in conjunction with the lighting of the park as well And the museum is involved Mr. Dunn, it sounds great. I know that they're in the past first light events You've been work like we've included the heights like I tried it as like as obviously as a partner And I know that there's been a lot of efforts lately to get the heights group more organized And is there I'm sure you're thinking about that well, so I think I've been in this position for a year and a half and my under so I've been only through one first lights cycle and There is a lighting element to that but it has also been more of a shopping style of event So specifically what we're thinking about this year is making it It's very hard to promote a shopping event up and down Mass Ave as you can imagine So our plan is to promote all three parts of town or all of town in their endeavors to You know market themselves for shopping, but our focus on lighting and a lighting event would be at Whittemore Park Thank you. Mr. Chapter Lane to build on that the heights and East have the more consistent decorative light fixtures across both of those sections of town We're gonna be wrapping those in the lighted garland like we did in East Arlington in both east and the height So they'll have a consistent look themselves And ever present scary question with all the construction paving Graveling grinding going on the center. You still anticipate this will be as Problem-free as I mean you you anticipate this is something you'll be able to accomplish with everything that's going on in Arlington Center. We do. Yes Okay, well, thank you. Thank you, Beth. Good to see you. Congratulations a year and a half. We're happy to have you so long No, no worries Anyone else with citizens open forum just name an address for the record You don't know my name and I'm hurt just cable Gordon Jamison 163 situate, and I'm co-chair of the Arlington recycling committee so As you probably realized from years past Arlington recycles week is coming up It's usually the week that runs that includes the 15th of November and we'd like the office perhaps to Use the issue of the usual proclamation urging residents to recycle I'd like to remind the board and those at home that that the next community collection day will not be that week in November But next spring that's a decision the DPW has done But I will also remind folks that they can make use of the now monthly recycling center that happens at the DPW yard on Saturdays once a month the one November will be on the 19th and There you can recycle some of the things that work some but not all of the things that were collected on community collection day Including rigid plastic E-waste, but no large appliances books and media, but no encyclopedias Scrap metal and propane tanks up to the standard grill size of 20 pounds as well as ink and toner cartridges rechargeable and button batteries Including lithium nickel cadmium and lead acid Reminds of folks at home and the board that those outline batteries your triple a's and your double a's go in the regular trash They they detoxified those number of years ago You could also bring foam packaging limit to white packaging foam only and packing peanuts Please see the details on the website The town's website under recycling which is on the one of the top buttons and most visited the locations of the website for additional details about the recycling center and the home but but you don't have to limit yourself to recycling on the curb and Taking some of these items because E-waste is accepted at the DPW during normal working hours and there's a variety of books textile and shoe drop-off bins Around town, of course, you can also donate books to the Robbins and Fox libraries as well as I think the fox also takes children's clothes and toys Deanne Dupont spearheaded that a number of years ago as part of the community collection day But lastly, I'd like to remember folks to recycle Over the years that I've been involved. We've taken the town's incinerated tonnage from 19,000 tons a year down to about 13,000 tons But our analysis suggests that still over 50% of the tonnage that we send to the incinerator is Recyclable and we're not recycling that that's bottles cans and paper So we hope that the board will continue to promote recycling so we can increase diversion away from incinerator and work to Towards our goal as well as the gore the goal that the board supported a number of years ago of achieving 50% diversion By 2020 right now. We're at about 40. So we need to drop it by another couple thousand tons The total municipal solid waste. It's a is 22,000 tons a year that includes our guard waste in our recycling We now incinerate 13,000 of that 50% diversion would be 11,000 and that would that would be a great accomplishment I think and also of course every ton we don't burn We don't spend money to burn. So Any questions? Mr. Grayley so We reduce it from 21,000 to 13 So so So, yeah, I think so. Yes. I can understand how so currently The total minute municipal solid waste is defined as basically everything we throw away and and in Massachusetts That includes not only recycling and yard waste, but the stuff we burn. Okay, and currently that's 22,000 tons. Okay, of which 9,000 we divert and 13,000 we burn. Okay, just back when I first got involved the amount we burned was was 6,000 tons larger We were burning almost 19,000 tons and then there was probably another 6,000 tons on top of that So I think it was 24 25,000 tons total and you've reduced the 6,000 over how long a period of time we've reduced the incineration by 6,000 tons over 12 years So but but we have work to do because it could be much lower if we weren't Burning stuff that could be recycled. I'm yelled at in my home if I put Yes, you know, you're on our you're on our You have our you have you have a black mark next to your name is to really a time and our committee meetings You asked a question about if you put a bottle in your trash a number of years ago, I still remember that question Okay, thank you. Thank you, Mr. Jamison Appreciate that Well, yeah, so you guys can do it or that your next meeting would be good that would be the week of Yeah, I can I can if I'm available I'll come in or someone will or you can just read it The language is I think the usual language works But if someone you or someone else could just provide it to the Selectman's office I believe Marie has has you do have it. Okay, it's sort of a boilerplate. I'm just trying to save you Yeah, I'm just trying to save you extra time. Thank you Thank you. I just wanted to make people aware of the fact that the collection day is not happening So they don't show up on that Saturday and with stuff that They can't do anything with it always that's that's not optimal as you know any other questions. No, thank you very much Okay, thank you my agenda item 10 special events of Port Arlington Heights, Dagestinos, Penzi spices lot On Saturday November 12th from 5 to 7 p.m. Clothing Schwartz Support Arlington Heights if you could just come up and say name and address for the record Even though I probably did half of it right there. Hi every excuse me. Hi everyone. I feel like I'm here all the time Mr. Dunn, I'm glad that you Have picked up on the fact that we have a little bit of a trend here in terms of notice some things Yeah, exactly. Exactly. So we're pleased to have worked with Jim Beanie and the town manager's office to expedite this and to Educate us on the process of obtaining a special permit this event specifically is To have a little bit of a celebration in terms of what support Arlington Heights has accomplished this far in partnership with the town As you will recall we've worked with The town manager as well as the head of DPW in order to execute Re-finishing and painting the poles which we've gotten a lot of fantastic feedback about Where next step you have proved a banner design and those will be hung in a week and a half And we are also working with The DPW head to replace the worn welcome sign So we're hoping to do as many as we can of those before the November 12th party Recognizing of course DPW is stretched with all the work is doing on parking meters We have also received a permit from the Department of Public Health with regard to food and so again this is really to Energize celebrate the heights recognize the town for its accomplishments and bring individuals down to the heights Happy to be able to any questions. Mr. Burn one. I'll move approval second, and I'm sure that you guys but just For my sake you have worked with the owner like the business owners and property owners up there to use A lot. That's right. So Sam D'Agostino has graciously worked with us on this and is really excited about what's going on Because he owns the space that Penzi occupies. We have also worked with Penzi's and Mr. D'Agostino has worked with the other tenants that use that property You'll notice that the event is from five to seven. Well, that's not ideal for us in terms of daylight hours And we respect that Mr. D'Agostino has to do well by his tenants in terms of the need for parking We'll be there a few minutes before in terms of setup, but it shouldn't be a disruption at all. Great. Thanks Sir second and mr. Burns motion by second mr. Greeley and I Agree with you. I was getting my cold cast last week and Sam D'Agostino was pitching this event and encouraging me to spread the word and everyone else and my colleagues and in terms of that So everyone's really excited about that as well as along with the Chamber of Commerce and the citizens group and Claudine and others who we do see a lot of and that's a fantastic thing for us. Maybe not for you for the Interest in education that you're bringing to the heights in terms of highlighting all different areas of Allington I'm so happy that you and others have sort of taken on this bellywack To carry it forward to make sure that We're getting the message out to everyone in Allington in terms of the different hot spots or Jewels that we have here in Allington With that any other further discussion on a motion by mr. Burn Seconded by mr. Greeley to meet up this Saturday, November 12th from 5 to 7 p.m. At the Penzi di Agostino's lot If not all those in favor say aye. It's actually a week from Saturday. Oh, I Apologize right I said this Saturday, so it's a week from this Saturday all those in favor say aye. All those opposed unanimous vote And this chairwoman I will make sure that miss Palca receives Invitation so that you can all see them and I'd also just like to give a special thanks to mr. Chapter Lane who's been Fantastic in terms of spearheading this and working with the community group. Thank you. You've been pretty fantastic yourself Next we have a gen item 11 approval memorial for major Howard Sessler from Alexander I know miss Buster Alexander J. Salopante who's our chairman of a public memorial committee where he outlines that Major Sessler as well as I Can't think of the rank of the Gentleman McGurl that I guess basically they were high school elementary school friends went through World War two there was a Major do little or something that asked for volunteers and these two individuals Who've been together here in Ellington also volunteered to do that And so now from what I understand on behalf of mr. Is it John Johnston? That made the original request that at the Mrs. Corpalka Mr. Johnson and Chris Did the bronze congressional medal third on the dual rate there they're going to be in on the 14th when Joe Excellent that was my only the question where we do have something already set up at summer in Brattle Street for the McGurl Family individual members who served in the armed forces if the McGurl family was aware of this But I take for Mrs. Pelton's remarks that they've been working in concert together I believe it's lieutenant I apologize Sorry, Jen Approved the recommendation from the Move by mr. Greerly seconded by mr. Dunn any questions discussion if not all those in favor of motion by mr Greerly seconded by mr Dunn say aye aye all those opposed unions for for discussion approval recommendations from pocky limitation and Governance committee mr. Byrd. Yeah, so um, you know Well, I feel like we have updates remeaning on this very fluid committee But so at our last meeting we we did get a couple requests that we've heard from the audience The first was to consider You know pay by space in the Robbins library parking lot and at first we were thinking that that might not be the best case just for really continuity throughout the town and or Yeah, and I think the pricing at the time and so we decided to come back on Tuesday We met as a And we've said that this is probably good opportunity to pilot a pay by space in town We were first looking at it in the Russell commons lot, you know We thought it would be a pretty big operation to implement right away and you know with the painting the Painting numbers, you know at the space or even potentially putting up holes with the numbers on them That might have been a pretty big operation to just jump right into So I think in the smaller lot if we operate this as a pilot program We kind of see how it goes and move forward with potential changes In other parts of town, but it's important to know that the technology is built into the system So we can really go back and forth See what works and kind of tailor make sure it's tailor-made to the needs of the people who use them so I would ask that you join us in That the board would vote to approve that based on the recommendation as the parking implementation and governance committee Did I miss anything Adam? Yeah? So we can do as you'll see there's two requests here And the other is had to do with parking meters in front of St. Agnes Church And so what we found again at the meeting looking at the map There was a handicap spot So in front of church if you're going down Mass Ave There was a handicap spot and then there were meters and then there was another handicap spot So they're kind of two meters just kind of hanging out there in the open So I think what you know, we're gonna try to do and if the board so agrees would be To move one of the handicap spots Where the meter is and move the meter to where the handicap spot is So really so there's not just one meter hanging out in the open and there's still the same amount of handicaps parking there as well So there's still be two handicaps spots. Yes, there were not ever we're not we're not losing any handicap spots And we're not losing any meters at the same time Second Motion by was it mr. grilly Seconded by mr. Dunn Mr. Chaplain and we covered everything. I think that took care of it. Mr. Dunn. How does the painting solution work in the winter? So I think that's what we're going to find out It's you know, it's a smaller lot where it's really attainable or where it's more manageable and you know what we've You know if you go over to say Davis Square or other places in town, it seems to work But you hear it out. Yeah, and so I think it's something that if we'll figure it out And if it you know, it doesn't work we can always revert back to you know Going back to putting the paper on the car. Okay So on the second issue on the St. Agnes one of the things I definitely I had a couple different people talk to me about that as well and In general my feedback to them was that I didn't want to treat other tenants or not other times excuse me like other Establishments different than others And but I did say that one of the things that I would definitely consider and I don't know if this is just a thought for the group in the future is it if there's a Establishment where they have particular use patterns where it makes sense for instance to establish like loading zones for specific days You know you say like these the work these are ordinarily parking spaces But say on Saturday night and Sunday morning, they're no parking loading unloading only like that's the type of thing that I personally would Be very comfortable doing for any establishment that had an appropriate thing So I don't know if that helps in the future. It definitely does Loading zones have been they're a funny issue. It's hard to find the right spot for our loading zone I meant people loading as opposed to But I do appreciate the flexibility and I think that as we continue to You know work on it that will be helpful in guiding our discussion Mr. Grilly Numbering the space is painting Is that a minute of poll or as you let the space is numbered? I mean won't they drive on top of it and I'd see it. It will be on the space But it's kind of like up like basically if you park correctly it will be You'll be able to still see you Yeah, and and I do think that it's something that you know did come up at the meeting with the Painting, you know say when it does know I think part of you know one of the incentives that we have in building You know this type of area is that you know we have to make sure that we service it correctly So that means you know taking care of the spots making sure that people can park there and you know see all the spaces So that's something that the group is definitely aware of and that's part of the discussion as well And one of the questions embarrassed to say about book club yesterday morning. I was asked will the new meters take credit cards They will that's what I thought That was an excellent guess on you. The other one was is it 25 cents every 15 minutes? Yes, it is And you and your committee Deserve extraordinary things. It's you know, it's mostly the committee not so much me But I agree. Thank you. Yeah, they do an excellent job very well done a lot of hard work On a motion by mr. Greeley seconded by mr. Dunn any further discussion if not all those in favor say aye I was closed unanimous vote For approval agenda item 13. No, you turn sign at Mass Ave and Boulevard Road. Mr. Chaplain our town manager Thank You madam chair the board may recall this actually arose from a concern or a number of concerns sent to the board By school committee member in town meeting in the fall schlickman a number of traffic related concerns Two were in the center of this one was down at the Cambridge border in East Arlington on Mass Ave Basically what he was describing were people coming into Arlington from Cambridge going straight across the parkway Pulling a u-turn where Boulevard Road is that they could take the right turn to go back onto the parkway instead of waiting for the left turn signal Engineering can witness this the police department has witnessed this I would it's called banging a u-turn but go ahead Well, no, no, no, no No, I've seen it. I've used such terminology So I think there's other words he said there Assistant town manager Feeney researched this again with engineering in the police department and their recommendation was to request that the board Consider adopting official official no u-turn movement to put on the end There was a diagram included in the board's agenda so you can see where it would be located This happened to me recently I was coming from Harvard Square Absolutely not are you kidding me? I didn't think of it to be honest I've been waiting in that left-hand lane It's a month that you wait, but so I was following this car Which kind of pulled to the right? I thought was pulling into CVS or monotony grill and then quickly bang the ui right in front of lucky I didn't try and pass them because that would be against a lot too. It's a one-way down there. Yeah, it is a dangerous It is absolutely Move approval by Second mr. Dunn seconded by mr. Burn My only comment would be besides the fact that I re-characterized what the actual u-turn is called I'd leave it to the town manager and only to police department in terms of any initial enforcement I understand we can't do this. Yeah, I wouldn't but honest to goodness. I've seen this so many times as well as Probably been a violator and letting the person go ahead of me and had people behind me very upset for having that happen But it isn't really until you see it happen that you realize repeat and it really is pretty prevalent down there so I want to thank the town manager for following through on this because I'm Something I and my colleagues and others have seen a lot So if any further discussion on a motion by mr. Dunn seconded by mr. Burn, if not all those in favor say aye Opposed unanimous vote. We now have oh my lord for discussion response to Belmont's withdrawal from Minuteman school district I'd like to ask our vice chair mr. Dunn Thank you madam chair So the same night that we had our special settlement meeting Belmont also had a special town meeting They voted to withdraw from the Minuteman district as is they're right They did that because they are not in favor of the new building project And again in their voters as we've mentioned voted against it then their town meeting voted withdraw So they've at this point done what they need to do to exercise their rights under the new regional agreement to Not have to pay At this point, there's nothing that we can do to make them They've gotten a free that we have the official notice of that came this morning. I was here already came in so we knew this was coming So the question is what do we do so the we under the regional agreement? It requires an affirmative vote to block so if we do nothing it counts as a yes And for us to block requires 50% of the more than 50% of the pounds to vote to block We're still at 16 towns So even though six towns have left, you know voted we let them go under the new regional agreement They're actually still a member so to actually block we'd have to get to nine Pounds to have a special town meeting to block we can assume Belmont will not be one of those Then we'd have to basically get nine of the like unanimous of the nine that are remaining or we'd have to figure out how to get a Departing town to you know bother to have a special time meeting about this district that they're not actually really a member of anymore Which is a long haul so? First off probably be an effort to tell Second of all, would we actually I've been probably should invert this mission to talk about whether I would want to do it first And so that's where this email that I've forward to you Yesterday which is on it's also sitting here on our desks With information from Kevin Mahoney who is the assistant superintendent there and he walks through the fact that so a Little bit more about timelines for the next three years Belmont is a member Those are going to be and to be proud Dan Matthews from Nita But his opinion is and I have to think he's probably right is the next three years are going to be pretty tough for me Again because they have some new rules from the state that they have to live under the building is deteriorating We aren't investing as much in it because we're gonna about to replace it We don't have a new building and so they're gonna be kind of more expensive than other minute man years until and the same year That we open the new school will be the first year out of the district So Belmont's on the hook pays regular assessment For the next three years, so then our option is if we kept them We could keep them paying regular assessments And if they leave then they pay the out of town out of district tuition out of district tuition Regular tuition is lower than what we pay because it's set by the state We don't get a chance to lower to argue with it So in that respect Belmont like gets off cheaper by leaving the district However under new state regs, we are going to be able to charge out of district students a capital fee So we will actually be able to charge Belmont a capital fee Because they're an out-of-district student and the net of it is is that the out-of-district Plus capital is more money than in district with no capital So out of district Regular tuition plus the capital fee is more money than if we keep them in where we can the regular tuition But no capital because of these votes that they've taken so we're going to get more money if we let them out and If they're in Like it like this way They don't get a seat to vote and if they ever want to come back we get to renegotiate maybe we can get a better deal from them And also we've contained in this memo Kevin Muloney Carries superintendents recommendation that we left them out. So for all those reasons let them out I Have a question that may not Necessarily apply to any of these cases and points. I just want to Put it before you in the town manager and if it's something that neither can answer tonight. That's fine And it's again my sort of vested interest I'm thinking about the scenario for Belmont The town of Belmont in terms of their special education students that go to Minuteman I really don't see any language from and I'm not saying this is an aspersion from mr. Mahoney, it basically talks nuts and bolts with them You know when you get down to the rivets and the grivets and everything else in terms of I know that Arlington and Lexington in Belmont and many of the other with the exception of four that are leaving send Pretty substantial or closest substantial amount of students Two-minute man for the special education program So I'm just wondering if as we move forward unless either of you gentlemen have an answer that question right now When you're talking about the students from Belmont that Go to Minuteman under the special education vocational programs, which also includes transportation and Special education assistance Is there something that I'm thinking of people in Belmont not that it's for us to think about But I'm just thinking of a case in point that could arise What I don't see in here is language of verbiage to address that student population Which may be it's either 16 or 36 students. I can't remember off the top of my head If for some reason as Belmont goes through this process that those 16 or 36 Current students under special education those parents petition of some sort what it is I don't see anything in here We're just talking about the nuts and bolts of Belmont pulling out and the kids there If as we move forward if we could ask mr. Mahoney unless anyone else has an answer to that question right now What's the exact question? My question is mr. Attorney Hine Madam chair if your question is what happens to Belmont students who have under special education law right if you will to a Certain IEP and placement Belmont does have a dilemma there, and I'm not sure how they will resolve it in so far as under special education law It's they assume some substantial risk by unilaterally Moving a student from a placement under a specific IEP I would assume that what they'd have to do without obviously representing Belmont is within the next three years have to phase out Placements there if they can't guarantee them Okay, it's a concern. Okay, if it's appropriate as we move forward in the process My colleague mr. Dunn or mr. Chaplain just ask the question if it's something they don't have to answer that's fine I'm just curious in terms of thinking of knowing that a population That usually starts out at the Chennery school and then goes up to Minuteman. I'd just be curious Not that it's really anything that we need to oversee But yeah in general Belmont loses its rights to place students at Minuteman And so that's gonna and that will be true for special ed and regular ed And so the in the future once if this once this is executed Belmont will their students will apply to Minuteman just like other out-of-district students and Minuteman gets to accept them or reject them according to what it It can do and so obviously right now Minuteman has a lot of out-of-district students And it will continue to need them for a while So it's gonna those students for from Belmont presumably are gonna have a relatively easy time getting placed at belt at Minuteman for The time being whether that's true in five years or ten years or 15 years. That's gonna be anyone's guess That's really and that's what Belmont says. We're not worried about it Minuteman's gonna always have space. It's gonna be easy They might be right. They might be wrong in which case they're gonna be really struggling well I can just tell you having walked that road regarding this special education students that I'm familiar with and have dealt with I'll leave it to Belmont, but unfortunately for the parents. I think they may be in for Quite an unfortunate surprise on that and that is really kind of sad, but I'm certainly in favor of My question would be to mr. Dunn I'm inclined from what I'm reading and What I've heard that Allington will not Express any objection to Belmont Being allowed to with withdraw from the district Do you mr. Dunn or mr. Chapter lane if we go down that course Anticipate any sort of a special town meeting before our annual town meeting on this particular issue That's that's exactly the question we're doing and if we if we as a board of slackmen think we should do something We need to call a special time meeting and it has to happen in 60 days, but I'm saying October 26 Uh Right, I know The 28th, I thought it was 60 days following October 26 2016 The second paragraph from mr. Horton to miss little yeah, you're right. Okay. Thank you only I don't mean to be a stick lock Yeah, because the 26 is evidently when they received it. That's interesting. I would have thought as a 28th But you know those two days that would be mr. Grilly so It's so Belmont by withdrawing in the other six communities do they now have to offer the on their own they have to find a way to Provide this type Education yeah in their own high schools, so they don't have to offer it They just have to provide it which means they have to find a place for these students to go And so for instance Arlington even like so in Arlington satisfies its obligations by sending people to minimum But if there's a program that someone wants that Minuteman doesn't have we actually pay out of district tuition to send them somewhere else Right and so that is that's gonna be but the vast majority of our students are satisfied by programs at Minuteman And whereas Belmont's gonna like they put up a they put out their suit school superintendent put out a man up memo about some ideas That he's thinking about and if you read his memo, you know three of them are non-starters from the beginning But realistically I think my my personal bet is is that most of them are gonna end up back at Minuteman The question is how long will that work for them? Mr. And I'm just saying there's no in my opinion Forsyte or outward thinking for their special education students to which we have no obligation With the exception of you know Yeah, in terms of you know, whatever mr. Burn. What happens if they don't get accepted? Then yeah, Bell, but then I don't actually know like in the grant the nitty-gritty if you have like a student who says like I want agriculture and then they apply it to all these out of district and they don't get it anywhere I don't know where that I don't know Interesting and um probably a private tutor or something I would guess And I actually going through the numbers that were sent over I On the bottom line for total assessments. They're really Listen a big jump for say Arlington's total assessments. It didn't seem Yeah, I think that the real pain is good like the parts that are It's more risk for Arlington with Belmont gone because if if it turns out that the bill that the school They can't fill the school and the costs go up It would have been nice to spread that cost around 10 and now it's being spread across 9 so in that If things work according to plan Belmont leaving doesn't matter at all Other than the fact that it's like I think I shouldn't say it doesn't matter at all I think that both Belmont and Minuteman are a little bit less separate I think that they would we would all be stronger and better if we were together But the real pain would happen in bad scenarios and good scenarios doesn't have too much impact And before I take what I think I'm hearing from mr. Dunn perhaps is a Recommendation to allow Belmont to exit the district as well as to allow The entities to collect a capital fee I just would ask mr. Dunn or the town manager in terms of long-range thinking is There any sort of two three-step long-range thinking out that if something really goes askew That we're kind of preparing for it right now or as it's Like I'm thinking as you think the process and how it goes and if some point things very far right or far left Is that something we're anticipating right now or is it something that if we take a vote tonight to recommend to allow Belmont to Exit the district, which is what I'm hearing and probably the other Eight or nine communities will do In order to allow us to collect a capital fee. We don't see any bumps in the road So what I'm saying right now is just thinking long-range. Is there anything that once we take this vote It's pretty much going to go smooth sailing straight or is there like one thing if this than that a case point scenario or no Do you know I I would say There is no clear situation. That's a if this than that that I see I think the test is as mr. Dunn described a little while ago after the school was built Does it fill up? Do we do we meet the 628 possibly exceed the 628 either all in district or still from a combination of in district and out of district? If we don't then there could be more significant financial Matters or issues than we are currently projecting Specifically to this question before the board tonight What I see is a pretty clean-cut question of trying to keep them in provides no financial benefit to our Under the laws and the rules that we're playing under So I don't I see letting them out doesn't necessarily change that longer term Approach as you said, I think the longer term approach and this is something mr. Dunn and I have been speaking about is Working with the school building committee trying to control the costs of the school building project Getting it done on time and under budget so that we can start to work with the district and have a very marketable Brand-new, you know high-tech modern school that should be able to fill those 628 seats Okay, and then my last question would be As we go down the road with everything and now we're letting and now I believe five communities are exiting Six of we've already let In terms of our vote whether it's weighted or otherwise are we already established Arlington what our vote will be? Going forward whether it's capital improvements Or any of the decisions or is that something that because after we let the other six communities? If everybody else agrees that our vote will once again be reweighted So the yeah, so the rules of how the weighting will happen are set But the weighting itself happens on July 1st of every year depending upon rolling enrollment So the actual percentages get determined redetermined every year So yes on July 1st will be the first date where we get a significant increase in our percentage Because July 1st will be the date that the first six towns leave So if I make the statement which would people have said to me Arlington sends the most students to Minuteman That should somehow be reflected in terms of decisions going forward Upon recommendation of consultants and superintendent and school committee boards You're saying every July 1st of every year You look at the member communities that are there the number of students that they send and then the weighted vote is Extrapolated or tallyed it is I can look I can give the exact formula if you want But it's not we don't get exactly the proportion of the students But we get we will have by far the largest vote at that table Okay, so it's not like as it was in days past a one-to-one Arlington gets one and Excuse me as a town that sends one or two students gets the same vote as Arlington does so it'll be some terms of weighted You know it frankly as many of the smaller communities Smirkingly say to mr. Dunne and I this is now the Arlington Minuteman school district Because we get the weighted vote which makes us the Big dog on the school committee and we also get the benefits of the capital formula. So we really Did get both of the key things that the town was looking for for a long time as we should agree absolutely and As we move forward in terms of whenever every July comes Whenever the town manager our colleague mr. Dunne deems appropriate similar to what we're doing with our facilities Here in Arlington in terms of maybe once a year once every other year asking for some sort of I Literally was up in Burlington across in the Burlington mall for a couple of residents from Arlington that were up there But we're talking about the Minuteman votes that went through Arlington and said the same thing You know we rebuild these schools and we don't maintain them So one of the things I would say to put further on down the road is when appropriate and whatever entity whether it's superintendent Bo Quellen or someone else See if they have something similar to what we're doing with our facilities town and school That Ruthie Venice came in at our last Leckman's meeting if they have something like that set up and they may already have I'm not trying to cast dispersions that they haven't but one of the things I've heard over and over again as you come to the voters you ask us to You know update renovate rebuild these schools, and then you don't maintain them And I think in terms of Arlington schools in town facilities I think with our facilities directors and our facility department We're really kind of in our school dude program, which this week with the heat That's a whole nother thing, but I think we've addressed that so that that's just long range So I'll leave it to mr. Dunn in terms of exactly what his motion is regarding Belmont exiting. I Believe your motion is to allow but I move we take no action and do not call a special town meeting and to permit Belmont to leave the Minuteman regional school district second Motion by mr. Dunn seconded by mr. Burn any further discussion if not all those in favor say aye aye those opposed unanimous vote Now the very hot topic for discussion and approval agenda item 15 Board and manager goals physical year 2016 2017 mr. Chapter Lane. This is the hot topic Well, wait to see what my remarks are No, I'm only joking. I actually have one thing with scared me So these this is the The follow-up to our goal setting session over the summer and I apologize that it took to the last meeting in October to bring it back Before the board as I do every year. I try to capture all of the the comments made by the board I know that I don't always so happy to take Comments tonight and make any further revisions and if necessary come back at the following meeting But I I do think I captured at least the the core of what we discussed for the board of Selectman's goals And then tried to transmit those to the town manager's goals so that they At least matched where appropriate so I Guess rather than walking through each one I don't know how much of an opportunity the board had to review it But happy to take comments tonight or if the board wants to receive review and then provide further comment Whatever the prerogative of the board Okay, so I'll entertain a motion to receive or approve or how do my colleagues want to get this for just got our mr Greeley so move approval And the reason it took them so long to get them to us is because he's so busy implementing them day and night We we have an off-site meeting where at the strong Encouragement of our current town manager for the past few years. We set our the Selectman's goals. We review How did we do? What do we need to change? Can we drop any because we certainly always And then the manager Establishes his goals Based on powers And each year we go through this and if you will Do a report card on What he has done and he has done an outstanding job. I have no changes to the goals at all I move approval move by mr. Greeley seconded by second mr. Dunn the Early discussion or questions The only thing that and I have had conversations with mr. Chaplain on this and have indicated that My memory of that Saturday morning meeting that mr. Greeley referenced Kevin Don't know what I'm so say mr. Or not But I know I know it came up for discussion and I don't recall and I believe The town manager Adam also doesn't Do recall the discussion? I don't recall that it was adopted in any sort of form of way but I do recall that there was discussion about looking into it and it was regarding town celebrations and It was I remember bringing up about town day Which is the only event that is totally self-sufficient. I mean we pay for Tuesday Thursday goose poop pick up You know down at spy pond we pay all gray bill Invoices for police fire public works, etc It's the only event that's a hundred percent totally self-sufficient and I do remember having a conversation about perhaps looking into What sort of policy a protocol we have and in my opinion And one of the things I've said is you know when I first got on the town day committee It was a certain event that did some things and then when I came on board We expanded it with Suzanne Forster Castillo from the Jason Russell house really got it big And we were told which we accepted which I did an awful lot of work On my own that you have to be totally self-sufficient for the you know paying for Toggy to come in from the MDC DC are you know pay for the stage and then when I walked away from it Unfortunately afford well unfortunately for them, but fortunately for the town those duties and responsibilities largely in part With the exception of Kathleen Darcy and Cambridge Savings who have stayed on board fell to the Selectman's office Which has become yet another job and it's a mammoth task for fundraising So I remember having the conversation about Because I know we have other events that the town sort of co-sponsored in some way So I was saying it was my personal opinion not the board of Selectman's office any individual or or Total entity thereof That if some consideration could be given to that so I don't know that we adopted that as a goal But I missed a chapter lane helped me so I included language that tried to get at that is it in there And I missed it page 2 of the document in section 3 goal F Consider the development of a comprehensive policy for aligning the planning and implementation of the numerous special events now happening across So that's where we go. If you want more specific language. I think that's acceptable too and if someone said to me What are you trying to shoot at here Diane what I'm trying to shoot at is if appropriate if we could begin the discussion or begin the investigation of Town day is anywhere from a 30 to $50,000 per year event depending on the event and the number of entertainers and the gray billion invoices Whether we could have some sort of appropriation from the town and I don't want to put a number out there, you know 510 whatever but I just wanted to Kind of put it on the table With the town manager and then come back to my colleagues that we look at that to try to lessen some of the load Which really is 99 for 5% of our employees in the board of Selectman's office Because I know if I was told you get a raise 50, but you can get 10 so it's only 40 or something like that So that's where I'm going with that and I'm hearing from at from the town manager that that's under 2f or 3f 3f 3f and we'll just go forward from that from there It sounds like that's probably more of a discussion out with the finance committee If you're trying to get money for it as opposed to an actual goal of the select manager What you're thinking I'm thinking that after The town manager does whatever he wants to do no exhaustive cumbersome thing presents it to the board I'd certainly be happy to go to the finance committee to say this is something and I can yeah Or we can take it out of that goal if you don't want it in there. No, it doesn't really matter to me Mr. Grayley, I agree. We should if we can find some funding for it The number one sponsor this year, I believe in 8,000 and then there are a number of other you know Leader Bank Watertown Savings Bank another number of other Businesses that contributed to it, but this is our Town day so, you know, I would support trying to find at least $10,000 so that Rightly, you know, we should put in you know what we can but of course we realize There's lots of people that are looking for money from all sorts of different places, but so however you want to go about it Madam chair, I support it. Well, I'm here from the town manager that it's in 3f. Yeah, I mean if there's another way you want to put it though I no no if you you say that encompasses that that's fine That was certainly my intention was having her that message at the meeting and Afterwards that was my and if the end of the day we go down this road and it turns out we can't get any money from The town then we can't get any money from the town But for me town day weekend Friday night Saturday is really the pentoplement event that allington puts on so on a motion by mr Oh, mr. Dunn. I'm sorry. I I'm glad it's on the list and I would say that To me, I think we should I'm sure the town manager is already thinking about this. It's not just the money It's also the fact it's the labor that's coming out of the town Towns offices both the segment's office and the you know the sport comes out of DPW and stuff like that And we support like a number of events to feast the east to came up I remember during the conversation a bunch of other ones and so it's not just thinking about it's not just like saying Hey, can we get $10,000 of the finance committee in town meeting? It's about are we like How are we looking at these different events? are we looking at them relatively equitably and not even necessarily equitably like in terms of what does the town get out of these Events and are we using our resources correctly for the different events? And so I think it's more than just the 10,000 and I think or more than just a little bit of money and I think that That's why I use the word align to try to make it seem like it were all In their scope being treated in a similar manner I feel like equity was maybe the wrong word. So that's how I was thinking about it Like for instance, you know, you know, we kick off the Alpine Street, you know block party It doesn't deserve $50,000 because it's exactly the same as every other event You know, we have to be smart about, you know, what the community is involved in or what their size and scope are and stuff like that Okay, I want to thank mr. Grayley. Well, I wonder Is our board administrator still awake down down there? She's here. I wonder whether the mechanism is do we put this into the selectman's budget? But mr. Dunn's point is really well taken that They put in more than 10,000 Dollars worth of hours in terms of the work that they put in everything every public works department But all that you raise from private donations right to take out of that we say that the fight apartment Chief Jefferson gives us three people for the fireworks and on Town day for the he takes he I think he pays for two people as far as the smoke house and what have you and Chief Ryan Pays for a Saturday to have Dusty in the dog. You don't pay for that and that's the only thing that we don't pay for And everything else we pay for So if it is okay with you madam chair How about I as part of this goal before the warrant filing deadline or before at least the budget submission deadline? come back with analysis of How much in-town resources are used for whether or not it's being paid for by the event or being supported by that? Town budget how much is being expended on these various festivals? And then we can have a discussion about what the board might want to pursue for the FY 18 budget Is that okay with my colleagues? Yep. Yeah, that's great. Thank you. Sorry to believe in this one So on a boat motion by mr. Greeley seconded by mr. Dunn any further discussion if not all those in favor say aye All those opposed unanimous vote. We now have approval for the opening of the annual For the warrant for the annual town meeting April 24th 2017, mr. I'll entertain a motion that we open the warrant on Tuesday December 6th at 8 a.m. To close on Friday Day Tuesday December 6th 2016 at 8 a.m. To close on Friday January 27th 2017 at 12 p.m. motion by Mr. Greeley mr. Greeley seconded by mr. Burn Any discussion on that I forgot to check like when Easter is and when the other holidays religious holidays are And I just as mr. Dunn is looking that up. I just want to point out that this board in the past Four to six years has when I first got on the board the warrant would be open a week Week and a half. We're now if this vote goes through as Proposed We're opening at the first week of December on December 6th We're closing it at the end of January on January 27th Which certainly gives an I believe an ample amount of time and opportunity for people to Craft and draft and submit warrant articles as we always say it's not a requirement, but we ask that just for warrant articles that are be sub being submitted to have the best success that availed themselves of the opportunity to Submit them to our town council attorney Heim To basically look into it I remember one year somebody submitted a warrant article and didn't do that and didn't add the language at the very end that said Or take any action related there too And after discussion on town meeting it came out that something would have passed But because they didn't have that little phrase at the end that town council would have picked up that are suggested that you Want to put in so again, it's not a requirement, but we certainly recommend it in terms of you know the best success in Presenting your warrant article to town meeting You can certainly avail yourself of the town moderator, but again, it's not a requirement. So I believe for Sorry of a feather in my throat the annual town meeting for April 24 2017 to open the warrant Tuesday December 6 2016 at 8 a.m. Close it on Friday, January 27 2017 at 12 p.m. Motion by Mr.. Greely really seconded by second mr. Burn And I'm just putting forth what was put forth before us. So any discussion on those dates Attorney Heim we've said it correctly. Oh, okay, so an emotion by mr. Greely seconded by mr. Burn. Sorry I came up with a question. Yes, I just did Did we warn the more of moderator? Did we warn the moderator after you voted? All right To give a ginormous amount of time which is the way it should be on a motion by mr. Greely seconded by mr. Burn on you further discussion if not all those in favor say aye aye opposed unanimous vote We now have new business. Mrs.. Korpalka. First of all, I'd like to ask the Lady over there to introduce us up. This must be a new person from the advocate Oh, thank you for joining us Yeah, yeah, but she's press. Thank you. Thank you for hanging in with us We do have someone new from the advocate. Yeah, he was Yeah, he was here at the last meeting he met he met the board He's been to one meeting and hasn't come back. Is there a message will we see you at the next meeting? Thank you, not yet Bram Thank you. The only thing I have a new business is out early voting has been a huge success today To for I think we had Today a thousand on Saturday So are we at 5,000 over six and when I was here on Saturday talking to Marie There's people asking can I change my vote they vote they voted But then they saw something on the news There's 21 states that allow you to vote up to three times in the presidential election How did clerks figure that out And on that particular item just because it's the first time we've done this When Mrs. Kruppelka and the town manager Feel it's an appropriate time in December or January or whenever if we could just kind of have an agenda item You know 10 15 minutes max sort of a recap of what we did how we executed it And what recommendations for the future? Thank you to Richard Sullivan You have no idea what it's like it's just constant constant So they it's a big thank you to them to get this off the ground Well, and my thing would be I know that we're really taxing the resources of the Selectman's office and town manager's office Whenever we do a recap or regroup in terms of how this Was executed if there's anything else Or any other department town clerk or whomever that you know We need to sort of bring in the fold to make sure this runs as expeditiously as possible So I'd look to oh, I would absolutely see the town clerk would should absolutely be included in any recap Okay, so but I'll leave it to the town manager and our board administrator in terms of When you all decide to have the discussion with whom and I don't mean to limit to just town clerk's office Maybe it's something else, but and when you feel it's appropriate and it doesn't have to be December or January Maybe further out than that, but before we have the next case in point that we go through this that we have it in his agenda item Whether I'm Chair or member of the Board of Selectmen or not Whenever you all deem it's appropriate. It is writing everything down Okay, I mean the two of you understand where I'm going with this in terms of I mean it's the first time we've done it I think we've done a pretty good job, you know Considering, you know, we got you know the notice that we did And everything's pretty much going off without a hitch and thank you That's in the town manager to making sure In terms of the facilities that everything's going on But I know that kind of hit a hitch in the beginning But I'm not so much focusing on that in terms of I want to make sure everybody who should be at the table As we move forward with this endeavor is there so that we're not over burdening The selectman's office town manager's office unless the two of you all say that's Basically the two entities that should be doing it, but but mrs. Corporal. I'm sorry jumped in on your churney hind Just one bit of new business that to keep the board up to date on the oak tree proposal to develop the mugar property as I had reported the board previously We did expect that there would be an appeal of the town of the ZBA's assertion of safe harbor status The one and a half percent calculation that's been discussed to quite a bit the developers did in fact appeal to DHCD HCD has 30 days to examine that appeal and Make a ruling after that there will be some Determination that will have to be made about whether or not the developers or town will appeal whatever DHCD comes up with but We should not expect to that tomorrow For example that there will be a meaningful discussion because the appeal effectively stays any proceedings in the Hearing of a 4b application. Thank you And just to piggyback this which will take care of another my new business item I just want to thank ZBA on recommendation of this board of select men Has elected a chair and vice chairs. We all know the chair is now Patrick Quinn and the vice chairs Christian Klein as well as they're Setting up a structure in terms of as they move forward and have in hearings, especially where they'll have to record take and record testimony They're setting out a parameter for that as well as the town manager as well as When needed attorney Heim or anybody else Is is working with them to sort of make sure that we were as efficient as possible and doing everything that we should do So I I do want to thank the zoning board of appeals for listening to this This board's recommendations in terms of a chair and a vice chair and really setting up a structure and I want to thank the town manager and his Department head and any other person he deems appropriate for working with the ZBA and continuing to work with the ZBA as they have done in the past to effectuate that Anything else attorney Heim? Just that also that attorney Whitton and I have been continuing his own revise and work on the Select minutes letter that will be before you on November 14th. Thank you Mr. Chapter laying down manager the only piece of a new business. I have is last Thursday I was able to attend two ribbon cuttings in about a 45 minute span right right here on the civic block at one here In the lion's hearing room. It was actually a ribbon Raising for the the capital campaign which is being kicked off of the Arlington Center for the arts to outfit There will be space in the central school And that was a very nice event that the rain had changed into this room We were supposed to be outside and then right after that we walked across the street and cut the ribbon on Tony's all sports barbershop So we had and then neither instance or instance to the Chamber of Commerce's scissors worked at the ribbon So there were there's some good laughs and smiles had by all at the expense of those scissors, but that's all I have for new business Mr. Grilly seeing the picture of Adam with his teeth on that But I'm sorry I missed those I Really have been San Diego Toronto and Washington DC and Missed the special town meeting and sorry I missed those ribbon cuttings. I just have one piece of new business the Rotary Club Tomorrow will be putting 120 Flags on the Arlington High School front lawn and it's the flags for heroes project Where you know whoever is a hero in your life? Did you buy two or three with my name on them by any chance? Only two or three, huh? But it's right of my right am is 120 that was the number so drive by there in the next couple of weeks I think it's going to be a pretty impressive site Thank You madam chair. Mr. Burn I Guess that you know with Halloween being tonight. I hope that everyone drives home safely and You know, I hope that a lot of trick-or-treaters got plenty of candy. So thank you. Mr. Dunn nothing Okay, as we spoke about earlier, you can do early voting up until I believe November 4th We have information on the town website as well as in front of town hall On Wednesday November 2nd Allington high school We will be hosting the middle sex league cheerleading competition for all girl and co-ed So I'm really excited about that. Allington's really Getting into that and with that I believe I might call on mr. Greer Lee regarding a motion to enter executive session Mr. Greer Lee, thank you I moved the board entering to executive session under purpose 7 to comply with the provisions of the open meeting law mass general law chapter 30 a Section 22 in order to review any vote upon the release of presently sealed executive session minutes and Further that this board not reconvening in open session. Is there a second second second by mr. Burn. Mrs. Kruppelka roll call Yes Yes Yes Yes But I do have we don't have to come out because we're gonna vote for them in the executive session to release them So we don't have to come out to do that publicly. Is that the idea? I That was actually my question. Mr. Greer Lee So I was just thinking that we should we needed to come out just for the purposes of saying that we're out and then Adjourning and then we can adjourn the meeting without anything else Well, I thought now I'll turn to attorney Heim and this someone tells me differently that Well, this vote will bring us into executive session. We'll discuss what we need to discuss We'll then take a motion an executive session to come out of executive session and we'll be done But you tell me if that's not so in this particular case The vote to release the minutes doesn't necessarily have to be done twice So you don't have to it's not like an employment contract We have to come out of executive session to vote and approve it in public So if you want to approve the release of the executive sessions, you could minute And then it's in executive session you could but if you want to come out, there's no problem with coming out either It's just a matter of preference What is the pleasure of my colleagues? I would rather come out just to vote adjourn in public Okay. Okay. So the mr. Greeley's Motion will be that and further that this board shall reconvene and make sure I say this, right? Attorney Heimer and mr. Chapter Lane that that this board shall reconvene an open session solely for the purposes of approving the Release of previously sealed executive session minutes So yeah, so I understand the motion is to go into executive session for reviewing and Approving the release of any executive session missions that are minutes that are currently closed and the board will come out of executive session and reconvene an open session So mr. Greeley friendly amendment take out the word not That it says that this board not reconvene in the executive session and we'll say that this board reconvene in Executive session. Yes, okay still seconded by mr. Burn and we still have the roll call Do we need to do that again? Mr. Attorney Heim? Yes, this is corpalka. Yes Yes Yes, yes, we're now an executive session Having coming out of executive session. I'd like to entertain a motion from one of my colleagues to Move the release of the previously sailed Executive session minutes as amended for February 4th 2016 as well as the minutes of executive session February 10th 2016 by mr. I actually madam chair. You're just reporting. That was the vote We just took in executive session the release of the executive session minutes. We don't need to vote We've just done that. Okay. You're just reporting. Oh, I thought we wanted to come back in public session to vote that again I think you announcing it is sufficient. Okay. It has been done in his public. Okay. It has been announced so the amended minutes of February 4th 2016 as well as the executive session minutes February 10th 2016 have now been Released with that I'd entertain a motion to adjourn by Mr. Gurley seconded by second mr. Burn any further discussion if not those favor say aye. I have those pose unanimous vote