 public comment Opening the floor to the general public hearing seeing none No letters in your back pocket chris On today. No, I'm sorry. Okay, not a problem Um, we'll move right on then. Um approval of minutes. We've got a double here. We've got a regular meeting from august 23rd And then the special meeting we feels like we just just had but um about a month ago So, um Let us take a look at the august meeting It is I believe the second document after the agenda in your board packet No, uh, we've got dave myself cj chris uh, jin zack rachel chad and carlos present so people could just take a minute and um See if they find any um Errors substantial or grammatical Just keep tabs on them. We'll collect our thoughts and and see if this is uh Ready enough to go or need some serious surgery Why are some in gray and some in white? In terms of who's present I think that um, I just checked that myself if you're looking at it in a Adobe reader or something and I was curious about that The names And I clicked I clicked them and I think they're the people who are in your address book Because when I click the person's name and opened up and tried to email people Okay Yeah, I sometimes I try to get rid of that. I know I've noticed google does that if you type someone's name and You've got them in a contact and they'll it creates a contact card for them Oh, yeah, just launched emails sign up again All right, um any any commentary on august or motions or amendments or fixes I heard sue on that I seconded and that was dave on the uh, seconding Now that it's available for discussion, um, I continue to Well, I think I'd suggest that are somewhat Uh, our discussion that all points of view are welcomed conservative liberal and everything in between Did that get captured? I'm looking for it and I don't see it. There was something that Jogged my memory to that. Um cj. So I guess if I do believe When uh staff shared that's pride sponsorship Are you suggesting a a more robust statement be made there? It is Certainly But if you want to put us if you want to give us a capturing sentence there, there was no decision made so it wasn't a vote Correct. Yeah, it was a discussion in your court Yep, I would um, I would You know, there's everything there's more in here on a 12th page Our uh statement and I apologize for the background noise, but there's more in here in this 12 page Uh set of minutes than simply motions And so my reason is that as a part of a conservative as well as a liberal a mixed community I think that um given that orcas I would recommend that we include the fact that we did discuss our friendliness Of all different points of view because I think it Will support our mission to be a voice for all of vermont CJ I'm asking you to to give me a statement that we could we could add to Move this along. We really can't rehab the discussion. We're just approving the minutes So if you can capture something you'd like and that people can uh abide by That would be good How about uh the board discussed orcas mission to be a voice for all vermont, so what do you call vermont citizens or all vermont residents? Uh, and I think we could even just say that discussed its mission to be a voice for all vermont's residents and its commitment to Welcome all different points of view Uh, did I'm so i'm taking i'm taking minutes for this meeting and i'm also chairing did any staff or anyone get that? Written down I think I can put something like that into the chat window if that would help Mike can I ask a question about it? Yeah, we're yeah, of course Well, it's under The public comments part That we are we're discussing this And so I want to know are we saying that any public person that comes and wants to be part of our public comments Can say whatever they want I'm aware of how hard that was at the select board in Montpelier Because half the community felt that someone had a chance To speak and other felt that the person was being squelched by the chairperson And it was all during the public comments So I want to know if we settled it is an organization at this point Uh statement that we just heard from cj so We're we're actually not discussing What is uh fair play in public comment right now? We're just approving the august minutes CJ had issue with a lack of capturing of a conversation She's putting Uh verbiage in the chat. Is that correct cj? To capture that you are that is correct Dave you are definitely like on topic, but it's a different issue Um Public comment. We're in the august minutes approval And um cj took issue with the lack of capturing of a certain conversation Okay So I I said great cj How about you give us some language to capture it to your satisfaction? And we'll see if the rest of the board feels comfortable with it But this approval of minutes is usually pro forma if we really want to get into the depth of uh, how everybody's welcome that may be older new business But um, let's see if we've got some language That's satisfactory. Um, yeah floor's still open on the august minutes for approval Carlos welcome. I got you. I just I just did the agenda. I'm I'm keeping track of minutes And uh, I trust you have the board packet. We're looking at the august CJ you're proposing this go after the um, uh statement about the pride sponsorship I don't know if you're muted or what? Sorry about that. Mike, uh, if I if I switch over to unmute I lose my part in the chat window. Um My first one I think was malformed and that it implied that the board was welcoming All points of view the second one makes it clear that It's orcas desire. It's orcas mission to represent All points of view and and orcas desire to represent All parts of vermont Feel free to modify, but I think I think that captures the discussion I'm I'm interested. Are you are you proposing the are you making a motion to approve the minutes with the addition of this language? Well, if I understand it the motion was made and seconded to approve which opens it for discussion and I'm Suggesting that we uh, given that the minutes capture some things But there are more than just what was motion to what was approved, which is the minimum So i'm suggesting that it would probably be supportive of orcas mission to include the discussion we had Because most of the things that were actually done that appear in the minutes Might be perceived to be more uh from one set of voices than another All right, I don't I don't necessarily have to agree with that to welcome your language But I I'm curious about continuing the discussion or calling the question I'm happy to call the question if the board is comfortable with the With the suggested wording and I'm also very comfortable with the board modifying the suggested wording. I just put it out there quickly Thanks for clarifying. Um, any board members have any Discussion of cj's and added language I think it's okay. It just says the last line says all vermont perspective So should say all vermont perspectives get the s there Okay, is someone on staff grabbing this from the chat and adding it to the minutes that will go on the website If it's approved Thank you Um further discussion or I'll call the question to approve the august minutes All right. Um all those in favor of uh accepting the august. What is it 23rd? Yes minutes Of 2022 with uh cj's added language Please indicate by saying I And opposed would be a nay. All right. Thank you that passes unanimously Um now I got to do a little work on the minutes to capture Uh while everyone enjoys the uh september minutes I am just going to memorialize what just happened Um And then catch up with you guys so See what's going on that september minutes for you Um, so I took these september minutes and they're a little choppy but I was there so I can follow them But I don't know if you weren't there how followable there Uh, it does capture the decisions which is key for minutes again The full discussions are online. I did send them out to you all So Let me let me know how you're thinking Mike I appreciate all you do to keep these meetings as organized as you do. Um on the Social meeting minutes and I apologize. I was down with a guy with a world war two victory medal And that was why I he you just been picked up off his floor So I apologize for my lack of previous notice, but on the minutes Thank you for taking them the top of page two. There's a paragraph there and I was unable to really interpret it Is it possible to Sort of expand that one a little bit. I think I got the rest Is that about the subrenation agreement? That's correct. It's those first five or six lines in the top of page two Yeah, this was trying to capture some discussion of board members were asking Staff about just I think Dave was floating there kind of Hey, what if someone just calls and asks for the director? What do you say? and They the staff shared that, you know, some things would show up in the planning conversation on a Wednesday Versus operations, which is much more nuts and bolts on a monday The subrenation agreement the staff want to speak on that. I don't want to rehab that meeting, but Yeah, I mean, I can just quickly say what that was that was just relating to the buildings being refinanced, I believe was the term so the BCFA CFO Needed us to sign as tenants um so that when they refinance their buildings and You know reach out to potential buyers. They Have an agreement. They have the understanding with their tenants. So Our lawyer looked at it everything was fine. We made very few changes and we signed it Are you looking for a motion to approve the minutes? There's um John that same page just below the section. We were just talking about there's a Dave Moves to authorize co-directors and there's a typo in directors Good catch. Um beyond that I've Yeah, Rachel if you are are interested in throwing a motion on the floor Okay, that was Rachel moving No second that Was that Chad that was thank you and uh Do you think it would be reasonable and to clarify that One section or if I'm the only one that had trouble with it, then I withdraw my request Do you now understand like what what the phrases refer to? You're just muted. You're muted CJ Thank you, Chad. Yeah, my main concern is that the minutes Should be a public record and if you know, or do we feel the public's going to read and understand these Given that this is about a significant leadership model change You know again, I apologize. I was chairing and taking the minutes. So Um, would you like me to what would you like me to do CJ? Would you like me to put paragraph breaks in there? So each phrase is more clearly I'm just I'm just I'm not sure what to do to satisfy your concern So a suggestion would be great You know what if I'm the only one that has it then I'm going to defer to the board So I'm looking forward to um, the the uh Secretarial duties getting clarified this evening. Um, I've had a this is two in a row where I'm I'm chairing and taking the minutes CJ and um I appreciate you acknowledging That's you know wearing a couple hats Yeah And it's six it's it's it's almost seven and we haven't gotten through approval of the minutes and my son's down stairs. So I'm just I'm I'm gonna I'm gonna try to move the ball down feel but if if um, okay, I withdraw my clarification across Okay I I think maybe paragraph breaks which fix it but I'm Because I was there. I have a good under you know, I just I I typed it. So I like feel comfortable about how those phrases what they mean um, so I can't like getting someone else's head that get the Get a sense of how the fix would work. Does that make sense? Absolutely. So the friendly amendment is um, we have moved to approve the minutes of the special meeting on 927 with the spelling correction and the paragraph breaks that michael will be inserting later Chairman Mike will be inserting later. Um, so you do want those paragraph breaks. Let me let me memorialize that I do have um rachel already moving in chad seconding Is there further discussion? All right. I'll call the question if uh, If it's timely um all those in favor of Approving the september 27th minutes of 2022, please indicate by saying I And opposed Okay, that's unanimous approval All right, am I going to get out of the hot seat here with the financial reports? Who's up? So I guess it's me in terms of I put the financial reports in the the director's report Of just the amounts. I did not actually make copies of the ed jones So I do need to if anyone is interested in what the ad jones has said Or the fine statements say otherwise. I think um It is in the co-directors report during under the finances and there's also I think um The financial reports there's a new budget Or I'm sorry a new budget versus actuals report that I think in the previous minutes there was um I can see jay had asked for an extra column to be added for expected expenses um, so I did make a additional New report that had it kind of broken out. So I was going to say that for the directors co-directors report to go over the budget but I can um go over the financials The old version which is just the budget budget versus actuals for the year Which is at the end of your board packets That's actually near the end. So it's right after the co-directors report And then also if there were any questions about the new budget report I can go over that but it's mainly that It is adding An additional it's not quite a column because it's a whole row of projected actual versus the budget and the over and percentage and that's just for the Months coming up so that we can kind of see If we put in like the expected expenses for the next few months where we might theoretically be at the end of the year so I think um, I added like our expected like salary amounts and um Some of the health benefit expenses that are pretty regular and so hopefully those Will show a little bit more of where we expect to be at the end of the year versus the current budget versus actuals report that Doesn't include any of those expected expenses that are pretty Pretty regular in the months so I think um If there's and I did highlight in the new budget report I highlighted some things that it's primarily that the total were over budget and some of those will be fixed in terms of um, and the next budget cycle, I think For 2023 the unemployment taxes. I think we're budgeted pretty low and I would say that would be something to fix in the next year of how that budgeted amount gets calculated um, the other bit is the mileage is also over budget and I think that's also when I looked at the original budget to the mound It was pretty low. So I think especially with the mileage rates did go up in July and I think we're trying to be We're going out to more events. So with that by covering more events. There's going to be more mileage So I'm hoping to have in the new budget a better number for mileage that might be a little bit more on targets and I think outside of that The workers comp is also another one where I think the budgeted amount was pretty low and it may not necessarily taken When we do the workers comp audit and the new rate comes out I think um, we can it seems like in looking at the previous years that amount is pretty similar So I'm going to put that in the new budget. So hopefully those Will be fixed in the new budget cycle. So a lot of most of the pinks or the highlighted amounts are um Not unexpected or in terms of like what real life shows, but it's not maybe Shown very accurately in the budget to the mount So I don't think that there were anything that were expensive expenses that we weren't expecting um, so outside of that I think um Like I think other than that. I mean, um, I guess if there's any questions about any of the amounts Or even like the new reporting and I guess Not to But cj. I think you have requested that additional column. So I'm hoping that I was able to address what you were looking for I'm looking for that column I'd you appreciate it Jen Jane, could you direct us to the calm you're talking about? Oh, so it would be in the new um It's in the new report. So if you go past the budget versus actuals report, there is a spreadsheet that has some gray columns and So that would be this report and I can um Yeah, yeah So that's the new budget report that where we're looking at a projected column and that's the the white section of from october to december based on our regular expenses What we're looking to expect and that new the total column the total year to date Would have those expected expenses Put in to play. So then it gives a little bit more accurate Number toward the end of the year how close would would we be to the budget amount? so and then Just to finish out the very last page of the board packet, which is It's the same report but expanded if you wanted if you were interested in looking at what october and november and december Was what those expenses were actually there's a sheet that has it but primarily I would imagine you would just want that first summary page that has all the totals But just in case anyone was wondering Would it be appropriate at this time to raise a question about the meaning of a particular budget item? That would be well within the financial report certainly Thank you. Jim. What is covered by business insurance? So I believe that there's a alliance um, so it's been a It's the business alliance member services and that's what he's coded as business insurance And it's I think it's not the workers comp. So I'm assuming that um I haven't actually looked at that particular Policy, it just was a bill that came through when I looked and it had been always coded as business insurance So I may need to look at exactly what does that cover in terms of the the pieces and um I can get you that information Is that okay to relay that information to you about what the alliance? Absolutely, yeah Okay, a copy you may in fact you may it may not be a terrible idea to distribute the business insurance policy to the board okay Mainly because it's a major um area of risk management and risk reduction that every corporation is Do what every board's supposed to be on top of I will um I will send out the The insurance and what we have and I will also put it on the google drive. So that's if Anyone wants to look at it at a different time. They could just go to the google drive as well Thank you Further questions For discussion on the financials Mike I think uh That for us to do Meeting and have to try to look at these little numbers Figure out what they mean with the labels that go with them are Would be a separate meeting for me. I might need I have an advisor sitting at my elbow Uh, is do we have access to someone like A mike or somebody who can take each of other board Minutes and look at the financials and see if it all makes sense And put a couple of question marks on there for a for discussion Because I I just can't I can't do this except waste a lot of time trying to figure out what I'm looking at That was that was Sue as well Yeah, I'm I'm I'm trying to get uh wrap my head around the new structure on the On the present presentation of some of these numbers and yeah, I'm looking at really tiny font As well the request also to provide I'm trying to understand the question Is it is the request to make make it bigger fun and also to provide a description of what the different long items mean or what's the Translate for me. I'm in kindergarten Well, I was asking that someone who knows this business And knows what we do financially and have done financially Gets a chance to scan whatever we're looking at at the board meeting And say if there's something that needs to be clarified for us or something that seems to make Not quite as much sense as it should To bring that up as a separate discussion item rather than have us look and see if there's anything here We either don't understand or disagree with it's way beyond Me trying to understand this Right david as you you may know, um, we you know, it did it started with jinn and we did not have a treasurer's report um And that is you know been Been a tricky issue with um uh, Mike dole hoping to step down and telegraphing his move for years and just um The error parent not not being available Um, but yeah, I think I think you're right that creates a gap in understanding for the rest of the board And I'm not I don't have a solution for you this evening, but thank you for uh bringing that up Have you talked about contacting rachel feldman? um To see whether she wanted to Keep being the point person You know the board's point person for financials um, yeah jinn can speak to the the multiple times there and um Mark win actually at edward jones has has reported out that he's he's been trying for a year um so I Trying for a year for what um to get a response from rachel concerning the The treasurer's role And that's feldman on you sorry Aren't these charts and during digital forms are not really supposed to This you're not no, I think you can zoom in and search and stuff. Oh So I think this is just To have that as a presentable Packet, but to actually analyze it um So I do I sent it out on friday night and I can I can adjust that timeline if you If it's helpful to get the reports Earlier than you know over like a few days So if that makes it a little bit easier to have time to look through it I'm happy to try to adjust that time scale to be able to send that packet out And I think that the time scale is fine and and uh, I didn't see anything that jumped out at me I do think the bigger gap is the the lack of a active treasurer. So that's that's clearly the issue not the And I and I have total faith in engine and the other staff to raise our attention to anything going on in the budget that is outside of the ordinary well, should we try to Make a motion to accept the financials as presented and then Have a separate item of trying to figure out what to do about getting a treasurer um definitely election of officers is on the agenda this evening and Sue if if you want to turn that into a motion we can See if that there is a second If there's further discussion about it I guess I would make the motion first and then there can be a discussion. So yeah, exactly Sue moves to accept the financials I second And rachel seconds. Thank you Further discussion Are there any things that uh, you will are surprised at or any disappointments or any things that are late or overdue? No, um everything is going along. I think um Some of the things like the mileage. I think we were expecting Was super low In the budgeted amount So I think that um, some of it just is like, you know, it's I think waiting for the next budget So that we can make these adjustments. So they're a little bit more Accurate because yeah, I think and and it's part of like if we're expecting if we're trying to go out to cover more events Then mileage is going to go up. So I think um having that Reflect so I guess, you know in a good way. It's good that we're spending a lot of mileage that we're going out to places I think it may have been a holdover from a lockdown budget where there was no one to go in anywhere and there were no miles Um that 2020 early 21 time Um, this is a budget that rob bill correct the the sort of predictive in january Yes Yeah, so he may have just been looking at coven times idle speculation Other thoughts or questions And if it's quiet, I can call the question um All right It does remain quiet. So all those in favor accepting the financial reports, please indicate by saying I I And a post would be a nay And that's unanimous. Thank you all Oh This is bring us to chris on the Face of the co-directors or is this a shared duty? Um, yeah, I'll go ahead and present the co-directors report as you see in your packet Just uh Okay, we did it a little bit different this month Try to give you a little bit less reading um That's built in bullet points. Um, there's still a lot a lot has been going on and so Um, this this doesn't not capture at all, but so bear with us and we'll just kind of touch on the highlights and Feel free to stop me if you have any questions. So um looking at our production, um, we The kind of the big item this last um month was the um Live general election uh candidate forums that we presented uh in collaboration with the bridge. So um, we coordinated Did kind of all the pre-production in collaboration with the bridge and then also work together to Do the production so working media kind of ran The production element and the bridge kind of ran the journalistic element and brought in moderators And so you can see that was um what we believe was the first time we ever did a live from the studio At least at this location to the channel um production and you can see coverage of two races outside of our service area the first share in brookfield um, which The bridge and and and we we worked together with the bridge to kind of determine what uh Audience right would be tuning into these candidate forums. Our focus was local elections And I think we did 11 total Central remote elections the candidates seem satisfied. Oh, yeah, they had a ball and everyone. Um, I would say everyone was very Grateful and and did a lot of like on-air thinking of work of media and was you know, some of them were Didn't have an opportunity to do to do any general election forum Some of the smaller house races. Um, so that was great to bring them in and to also Yeah, I'd say that it was all really a success. There wasn't any Major problems and we had yeah everything flowed really nicely and Are we the only are we the only record of what they said in the answer to the hard questions? uh Perhaps i think some of them participated in primary candidate forums I just wanted to they were comfortable knowing that it's the election approaches Yeah, that we've got answers to tough questions. Yeah in our archives, right, right. Yeah, I think I think that they They are aware of that. Yeah, I think that also I My understanding was that they were enthusiastic to speak in front of a live audience full channel And then to share it after the fact so all of those are now I'll say that All of those are now available Online so we'll continue to promote those and then they're all categorized under the series on our website and on our youtube page so Move on to our production so We did a live press conference from the governor's ceremonial office. So that was a first as well um Senator Patrick Leahy at the Vermont technical college women's economic opportunity conference that was an all day event coverage Not live but all day coverage and available Now I believe um we worked with um Norwich university the military writer symposium, which is an annual event But I believe slightly different this year. It was a two-day event. So a little bit expanded and that was a two-day live stream Um, so some of the big writers didn't show up at Norwich Military writers. So it's very it's a nice Yeah, I would say it's a specific group. Um, okay. Yeah, so definitely, uh hearing from that perspective, which is you know, um, that's great. So uh wrapping up production on a video project mini documentary. So this is something that uh, we've been working on for a while now and have mentioned before in previous reports, but uh, co-op asked solicited us to do some kind of 50 anniversary video that they can screen at their annual meeting and have a big anniversary party. So um, we've we've been working on that and we're gonna Which is going to look something like interviews, b-roll Music something that is kind of tightly put together Chad might be aware of like a the package pbs calls it the package video package So something like that in that realm. Um, and that'll be available soon Which is an exciting kind of thing that we're hoping to replicate into the future to work with other nonprofits to create something like that Christopher. Yes I'm just curious with this with um With that, how is that like commissioned and Is this someone do they hire or get to do that? Right. So this is since this is a first and a bit of an experiment is was an in-kind, uh opportunity that for an in-kind, uh project that we've you know Having coming out of the summer and having uh hunger mountain been Being so generous to us and our summer programs and recently Whether contributions to us we kind of in the conversations Let them know that you know, they're welcome to contribute But we were going to do this as a bit of an experiment and a learning opportunity for us to see how we could replicate this And maybe do some kind of fee-for-service in the future for other nonprofits Okay, and chat. Uh, sorry Carlos had a question I think you're muted I just don't hear you The product was producing And um camera operators who's editing the project all that the details. So Uh Sean temple has really taken the lead on it. Uh, one of our camera operators Um, who's done a ton of uh post-production and kind of one of like, um, one of the ones that we mentioned Can be a great candidate for a full-time production assistant position. But anyway, so Sean and I Began the production and we did some interviews and then Sean kind of took the lead and is also the one editing Who owns the documentary or community? So does hunger mountain then get to carry a copy of it with them to To show off their wares. Uh, I know there are conventions or oh absolutely. Yeah, definitely. I think it'll it'll be You know, it's a it's it's a very casual agreement I think that it'll be branded with upper media and they'll it'll probably be posted To our youtube page and that's most likely the the content that they'll be sharing is from our It's not a conflict of interest if we want it to be presented at the green mountain film festival Uh, I don't think knowing the film festival and uh, I don't think that this would be this is more of a commercial and less of a Yeah, but I mean we could submit it and see and see what happens. Um, yeah, so, uh, you know, they might ask for them to If they have a youtube page, they might want to post it as well. So another question sorry Carlos your your microphone is a little Can you hear me now? Yeah Back back in the day the thing is that you know part of orca's mission was to train people to do that work for themselves versus orca How so is is that a direction you're going in? To produce work for other people The I mean if if it's the direction is direction, but usually a projects like these, um train them and show them how to execute this so that they themselves so Have a fine line between a Which is for profit versus a Carlos your your microphone is kind of cutting in and out and I'm just going to try to sum up your question And I think what you're asking is Is this something that you know going forward? Are we interested in doing these kind of like paid productions? And or are we interested in kind of continuing to train community members and nonprofit organizations to do Video packages themselves and so I say yes to both of those I think that this is something that we just need to explore as like a revenue stream You know, this is something that uh, cctv in burlington has done for years media factory has done Um, so I think that this is like definitely an option However, I will say that It does take a lot of Labor time right because it's different than gavel to gavel coverage And you know, I think that it's going to have to be for now a case by case basis. We should kind of develop some kind of Understanding of what nonprofits or organizations are asking of us and if there is a fee for service We should create some kind of system where like they definitely understand that overcharging 75 bucks an hour or something like that I will also say that you know, we do need to kind of build up our When community members are requesting coverage like we we should definitely encourage and and build that up more so Where we train non-profit organizations or community members to cover their own events I think that's something that I've noticed, you know that we started to talk about three of us and It hasn't happened over the last two years and something that you know channel 17 in burlington has done really well Because it also it takes a lot of labor time and our staff every time we get an event coverage request If we say yes, you know And we don't even offer the option to them to come and get a camera and record their own event You know, so there's a lot I think that we need to think about there and and both of those things I think are kind of related but also like directions. We need to go and Is that answer your question? So yes, both of those It does Hopefully you can hear me and I think at least, you know bridging the gap between, you know For example saying we'll cover this and then we'll bring the package here offloaded to computers and You're in to edit the package Yeah Do that instead of I'm you know, I'm worried that if you do the whole work is that that we And edit for other people and and just Yeah, you're still kind of breaking up. But I yeah, I do understand I think that maybe we could have that conversation. Um, and maybe that's something that like we could Prioritize in that like outreach circle, right? So I think that that is something that we just need to figure out. Like I said, this is We're doing this because they kind of presented the opportunity and we said yes to it and and to kind of see where it can Lead us and also it was kind of coming out of that Uh digital capacity grants that we applied for but didn't get so it was kind of that idea that maybe there is this Place for us to do some like more creative productions But I totally hear you that like it's gonna If you know, we're not a production company and we're not necessarily trying to tap into that It's just that Maybe there's some kind of like In between world of the pocket that we could fill Jeff I was going to say to add to that I think we when we were looking at this workflow, we did Have and we talked to Sean about what are the what steps are being involved? What how reproducible how sustainable is it? How can we trim? Like, you know, so if we need to present it to someone else that they can be dropped into it So we are using this opportunity to try to work plan it and workflow it so that we can make it something That can be easily translatable to someone who's maybe just learning or that these are the steps So we're hoping with this that we're like, okay Well, you know, we lost a lot of time at this point Is there something we could omit or is there something if we If we view it in a different way So I think we were approaching this with as a learning experience of how can we Trim this and make it into a sustainable project that we can just say Oh, you know, pop this person in these are the steps you need to do or this is like the rough like template Yes, we template it and so that's where that's where also when we start to if we can go to the organization There they have staff to do it We can be like we've got this template. You just you know, this is what we're looking at This is how you approach it and then you can probably create something pretty simple And so I think that that's it is definitely we are looking at it to try to template it so that it could be The organization or it could be us but it isn't And so I think it's definitely a learning process and we are gathering data Right. I mean, I would definitely I would be curious to hear You said that they do this at town meeting tv and Media factory might be worth talking to to someone there and getting some details, you know, how do they do it? Is it a package? You know, usually if if I was going to do a really low rate sort of thing like this, I would have like a package of duration maximum number of interviewees And then, you know have like a deadline say that we we will make you something in two weeks You know and and that sort of drives how how much effort goes into it But I would be curious how they do it and I'm definitely think that there's a market and and a need for this in the community and I think there's some nonprofits here that they they would love to learn how to do this But a lot of times the people who are the ones who are eager to learn Are are the people who are like their interns and they're moving on and so then they need someone else trained on it in a few months or a year or two um And maybe there's like a difference in level of something where it's like a project where someone takes a camera to Films their own thing and then it's like well, we'd like something a little bit nicer um But we don't want to drag out the you know production crew sort of nicer And the revenue from something like this is something that could pay You know, it is something that you know, it's a little bit more for staff or a little bit more for Some of these other things too. It's it would be curious to hear how it works in in their system at media factory in regarding one of the things that had come up in the past that um We were supposed to rob was supposed to create um A promotional video about orda Yeah, and that never happened but using this Format maybe that can be project number two in this in this lineup of You know workflow Yeah, I agree Dave I like to say that because of the organization namely the 50th anniversary for the hunger call Uh, I would hope we would be we'd be covering it anyway You know, we've made a documentary But I hope we'd also cover the actual meeting. Yes, the meeting is definite and we've been okay good I just want to make sure we don't drop out You've already done the documentary Okay, um, so i'm gonna I move on from that, but I love that Everyone is interested in in this and I think that we should definitely continue that conversation and obviously it relates to strategic planning and I I think acknowledging suce specific um idea that orca becomes sort of the test pattern on this template. We're talking about Yeah, uh Makes a lot of sense and did you say I understand we didn't charge but did you say in kind? Right, what was the nature of that in kind? like No, sorry in kind meaning like this video is in kind orca to Hunger Mountain does that make sense? This is us donating this Time and video to that. Oh, I see I see okay. There wasn't an in kind payment to us No, I'm sorry. Our labor was an in kind donation Yeah donation to hunger mountain got it Are you expecting them to reciprocate? Well, they did give us desserts for the annual meeting. I think they gave a bunch of um They were the highest donor. Yeah for the big tv camp. So they They offered or they sponsored snacks for the the summer camp and so I think um I was like was there so I think on that and like especially from the summer camp like the kids went through a lot of food and Having them being donating some of that. I think maybe sparked that. Oh, you know He gave us a lot of donations for food We're doing this and we cover their meeting annual meeting every year anyway So for them to be like, you know, we want to do a little extra documentary bit. We're like, oh that seems and I will And I'll definitely add that like this is uh, of course like relationship building and I feel like with the relationship that I've kind of built with like As far as like local corporate sponsors like hunger mountain Will be there and I feel like it's almost like a guaranteed Ask for like anything going forward and some comment and hunger mountain feel like, you know, they have There's this relationship where they know us and they trust us and are supportive of the work that we're doing And so I feel like this this is a good Test to do this and maybe you like, yeah, we we've assessed how much we would charge for something like this in the future And also, you know, I'm sure this relationship is not ending with this, right? So there's definitely having hunger mountain kind of like there for us feels and feels good So that makes sense. Yeah um Okay, so we did uh, send three camera operators to three different events that that takes the Montpelier So that was kind of an exciting, uh, round round of coverage. Um We've also been covering community forums related to housing and development projects in Montpelier, Randolph and Waterbury multiple housing developments. So um, I think that would be a great thing to like focus on in the newsletter and, you know, when we See themes like that. Um, so I'm going to move on to the outreach and community partnerships. So we've also been in the the throes of our homeschoolers video jam our first, uh Ever homeschool program. So it's a homeschool group that reached out to us kind of coming out of that make tv camp this summer Some of the students were homeschool local homeschool students and families and they asked would you be interested in? It's creating a class that are kind of Montpelier essential Vermont group of ten homeschool families could kind of walk into and so we created this class for them Um, and they're in their Sixth week, I'd say and so they have three weeks left. They diverse. Yeah, so I think they're doing eight weeks total. Um, yeah so then, uh, of course, you all know we had a And we'll share the video and keep you posted on that. So, uh, we had a successful open house Most of you were there, I think and uh, very exciting Announcement of the John Block Memorial Studio. I think that was really wonderful. We are from From Dave or from Michael and like there was just it was yeah, I feel like that was a nice community Moment to gather around and we took a little bit of data There's 25 people that signed up on our our sign-in sheet there We had one from Worcester one from high park one from justy and 15 from Montpelier and seven listed relations so got a little bit of data And Rachel did you win a t-shirt? Yeah So we had the raffle and so yeah, you gotta make sure to get your t-shirt if you haven't got it yet Oh, you already got it. Okay. You're good. Okay. So, um, I'll say yeah, I'm doing an in-school residency right now. Uh, that's been Coming out of this multi-year or multi-semester relationship with twin field high school working with their renaissance program So and they're they're paying uh, this was this was their kind of contribution. They're doing like a $75 an hour kind of consulting Contribution, which is great. Um, and I'm just Showing up every once in a while to a class called economics on of poverty And I'm bringing some cameras and helping them build a short documentary project So they're kind of incorporating filmmaking into this class that's been really great and There'll be more from that. We've been hosting the zenith students from u32 with our friendly chair michael abadi so Michael has brought his students in recently and they've been learning some Studio production basics and we just did a little editing tutorial and so we hope to have them back Continue that relationship them Let's see. So I've I'm meeting in two weeks with a group of I think it's quite a few now. It's uh, it's maybe six modular high school teachers Who are all interested in bringing like New media arts production classes and And in teaching artists similar similarly to what is happening at twinfield Kind of in residencies building up media arts programs that they don't currently have chat. I got your email and thank you I've been away so Which is totally related to that and chat mentioned that at the middle school So there's interest in montpellier putting money into You know buying cameras similar to what we did with the orange southwest school So creating like a consulting package for them where we just help them, you know They're interested in buying some cameras building up something That they could incorporate Into their current programs. Yes. Did you set a number? For man as teacher might have 14 kids in their class, right? Would they bring all 14 here? So in this case, this is all like us going to visit them or to just supporting in their kind of curriculum development or helping them budget for a handful of cameras um, yeah So, um, the last thing on this was that we also participated in a panel discussion I moderated a panel discussion that was part of the alternative media conference at goddard And it was on youth media in bremont and we had a great turnout. There was folks there from community media centers students teachers from around the states and we had some of our young people rowing tagger and Because it from from orca Yeah, then so there was this this great idea to start a like a listserv And at vermont youth media alliance where we can all just share information over like an email list Is that the first time they've done an alternative media conference? Actually, so that that comes out of the 70s and there's a long history of that and that's the first one I think it was in the 70s at goddard and and then there was a kind of a Anniversary one in the 90s. And so this is the first one since then. So you need a meroma numeral on it Right. Yeah, I don't know which one this way. Yeah, right, right But we also so we also Recorded and we'll be broadcasting the other events that took place in the other discussions Oh, okay. So I'm going to quickly share Some more information more things happening. So As we mentioned before we would be sharing some numbers on the summer and kind of give you a little bit of data that we gathered Uh, let me just join the zoom Any questions? Sorry, I was kind of trying to be efficient there and I moved quickly through that Did you actually keep the names of the people that signed in for the annual meeting? Yes, yeah, and one our that's one thing our intern did was put them into a spreadsheet and we can add them to our air table Good. Can you let me into the meeting? In the old days we just had a guest book Okay, so like I said, um, I'm going to just share my screen and show So I will show you the Uh, the numbers here first So this is what we did was uh, we ended up kind of looking at our quick books and our PayPal Stuff that we brought in and money that we spent and we kind of looked at them from my exact To me Together so it's easier to maybe understand So this summer, uh, the revenue that we took in from donations Was three thousand one hundred and thirty dollars and donations were solely Participant like enrollment contributions, right? So there there was a sliding scale for for all of our summer events It was suggested zero to three hundred fifty dollars to participate and we got an average I would say Two hundred dollars was probably the average. Um, so that's great. And that was the total there in sponsorships This was just for the vermani documentary lab. Um, this was four thousand three hundred fifty dollars. So I think next summer We'll also solicit sponsors for the make tv camp because you'll see here how much money We spent on food alone. So I think that is definitely what We'll need money for in the future. So that total seven thousand four hundred eighty dollars And then looking at the expenses The materials you see six thousand dollars. That was kind of the biggest one and mostly having to do with this Second cinema camera kit that we bought that was around four thousand dollars Used a cinema camera and we most likely won't be buying that next summer. So that was a little high food. You can see We spent one thousand four hundred sixty two dollars ninety seven cents on food um, these are our two six hundred dollars stipends for our For our two fellows that were paid to participate in the vermani documentary lab And so the expenses were Nine thousand for those high school students. Yes, that was a tagger who now works for arco media coming out of that and And by the news Can I ask a question about the eight millimeter camp? and development So why did they decide to go with eight millimeter? Shooting I suppose would be my question Uh, they didn't decide to go to that It was just something that I refurbished a super eight camera and it was kind of like in addition to using the c100 and the c200 it was something that I made available and bought a handful of rolls of film and then They were really enthusiastic about it. So it was kind of like our Auxiliary camera behind the scenes that they passed it around and and so if you if you see the video I ended up like incorporating some of that footage what we all did incorporating some of the footage For next year if you ever gonna do this again, you should hit me up because I still have I have a lot of super 16 millimeter stock like a lot I mean we could we could you could test the roll and to see if it's still good It should be good. Um, but I have a lot You have a camera Oh, that would be great Yeah, that would be super fun. I think that they really they love that because I mean The cinema cameras are already outside of anything they've used and then the super eight cameras are just like it's wild for them to To get their hands on some of those Is vydl a funding body? So that was the abbreviation for Vermont you documentary. I knew you told me that but what is that? Is that you? The Vermont technology lab. Yeah, that's just our project. Okay, I thought you turned into a funder You know at some point Uh, no because that's where that's why I saw the letters and you told me what's good for oh, right I'm just abbreviated it. So it's easier. Okay. That's here. Um So yeah, we we mentioned the total here actually maybe a related um clarification chris Are these are these numbers also In the regular budget that jinn presented earlier like the seven four and the nine four Or are we off books here or you just could you help us understand the relationship between what you're doing here and the financial reports Sure. Yeah, everything should be in there, right jinn. I mean, this is just uh, when we talked about kind of looking at the summer, uh, this is just kind of picking out the expenses and revenue that was That was specific to the summer programs. I just uh, we wanted to take a look at that and give some numbers around there So, and I think if you look at the old Financials that were used to the donations at six two Those might be missing some of the PayPal. Um, because it went through the PayPal And it just needs to be added in so that number might be I think is missing a few of the donations that were the In the 3000 column So it is pretty close. I think um, so that's where the donations numbers should match up I think thank you. Okay. I'm sorry So Okay, um, sorry, uh, so I just wanted to quickly also say the the number of participants So all together we served 19 young people um and The you can take a look at the my documentary lab had eight this summer two returning Those two returning from last summer were our uh youth media Um Artists fellows the paid fellows and then in the make tv camp we had 11 Total two returning and those two returning Also from the make tv camp were from the 2021 brahite documentary lab So in addition to this I sent out feedback forms and unfortunately Probably with school and all of that the busyness of life. Uh, we haven't heard back from anybody at this point But um, we hope to hear back. So I was hoping to also include some feedback forms Just regarding, you know, Chris yeah I'm something that I do and works for me is exit tickets at the end of the day or end of the week So you guys when they're fresh and just get them there Yeah So it is the there's a $2,000 deficit So yeah, does that mean that uh the overall it was a it was a negative $2,000 Yeah, so I mean I think that the tricky thing is is that we've we've been like budgeting for You know spending our own money, right? So and I think that you know going forward we'll have this all nicely Very clear. So gin, you know, maybe you can speak to this but in the budget it says I forget the exact number You know from Rob's previous budget budgeting $5,000 say Towards the summer programs, right? So that was like how much we were going to spend as orphan media So you can see here that we took in you know $7,400 and spent $9,400 but we budgeted $5,000. So it's it's I think That makes sense. Yeah, yeah, exactly. So I think you know going forward, you know understanding what are like looking at the patterns of uh 2021 and 2022 summer We might we might start to be like oh, we're spending $2,000 on food We're spending, you know We're not always buying a camera, you know, maybe we're spending, you know It's mostly food at this point like that. So Expenses kind of the promotional stuff the ads the marketing has really added up to Yeah So I just quickly as part of that I was just going to like show some of the photos. Oh, I lost it Well, you're looking for it. Did you actually ask for the students themselves or their parents? So as an evaluation of the entire event. So it was I sent it to both Both the students that basically whoever Online whatever email address it has most of them were parents Um, so this was just like a few kind of behind-the-scenes pictures from the Romani documentary lab You can see here's that super 8 millimeter going off to negative land in new york. It was called Here's kind of like behind the scenes at the uh, Montpelier food pantry where we did a couple of interviews um Here's all the gear that we lugged up and down the hill Yeah, here's an interview with um the reverend at the Unitarian church Joan Javier Here's some kind of like on the street interviews that we did. These were these went over really well This was great Yeah, and then here's our this is this one's fun. So this is like all of the pre-production Coming up with the idea um Yeah, it's just kind of nice to look at look at that and see the process there So, yeah, that brings me back to you and stop sharing How long did it take for the 8 millimeter films to be processed and returned? Right. So I found uh, I was recommended by a colleague to contact a group in just outside of the city called negative land and they're uh, kind of a Small operation and it was a really quick turnaround. They develop it and give you a digital copy right away. It's great Yeah, for the kids to be able to see it. Yeah, it was super fun I think that went over really well and you know it adds up quickly as Carlos probably knows it's expensive to Shoot on film. It's expensive to develop film chat, you know as well But it was so fun and like the the outcome made the video itself like so unique to have a little bit of Actual film in there and it's obviously if it's somebody we're just doing in the summer. It's kind of a nice So did the kids show the results in the classroom? right, so um the Exhibition and distribution has been mostly through the community media centers, right? We uh, the last last summer I submitted it to the Youth Filmmaking Contest and we won an award which was great So I'll probably do the same thing Yeah, and then now it's going to be on from our public. So there's kind of like Yeah, I think it's mostly you know for them to kind of own this and say that they were part of this I think that there's opportunities out there to to submit it, you know If we think that the work is it turns out really well, which could submit it to festivals Yeah, you can do endless things with it. That's great. Um So yeah, I'm gonna kick back over to the co-director's report All right, this is a lot here. So strategic plan. We did meet with Nathan to kind of coming out of our last board meeting and had a revisiting the proposal and You could see the language is a little odd here, but like building in the blank Nathan is kind of came back with just the other day with a kind of An update if you will Based on the needs that that the three of us articulated to him So it's much more specific and then so we're going to kind of digest that and then Give you the give you the skinny on that So that's great. We're we're on our way So then you can say you can also see that we'll be preparing and kind of prepping the work that needs to happen in our circles So be prepared. That's a the call to action there. Um So moving on to staff we did hire two new camera operators Since the last meeting what uh roan and simon both from the central vermont career center. Thank you carlos um, so they've been great and we hope to kind of Continue to have that relationship and you know and have young people come in and be able to be part-time camera operators from cbcc so We're having our next camera operator medium, which is mid november I think we did settle on 1118 and so the topic for this one and we'll have a whole new group of people lots of new people that haven't met each other And the topic is problem solving On the field. So it's going to be a fun one um, technical problem, so right Okay, so we touched on the finances, but here it is again Do you want to say anything is it helpful to this is what's in the bank? Yeah, so that's just a listing of what's in the bank. Um, and I think if there's any questions But I think we went over So chris and jen and and zack I think I mean thinking about you know your camera operators and which we're just seeing right now I think be great at some point between you three or at least Zach and and chris a little bit more to kind of um create a spreadsheet of what are the problems that camera operators And editors are having in terms of the prod products. They are bringing back They kind of isolate those problems. What is recurring right so that us as an organization can then later on When we create these workshops, right address those specific problems I have that Exactly Yeah, but no, that's a great idea And it's helpful for them to see that too, right? Yeah, absolutely, but I would say zack if at some point start compiling Evidence right like half clips problems would then you see that are just wrong just that whether it be audio video White balance whatever it is. I think to have examples of what is wrong Compile it so that we could start addressing it right so it doesn't repeat because because we would expect that Camera operators after they've shot, you know, at least three or four times that those problems are resolved or at least most of those problems hopefully So it's just a thought right, you know, I know it's more work, but it'd be But no that I think that's that's helpful and um And also, you know, we haven't as you guys know This is kind of a new thing that this will be our second full camera operator meeting So hopefully we'll get we'll kind of crowdsource some new problems That may have once we have heard So our statewide regional This is the the big check the next check coming is that $25,000 that um of state money that's being allocated to each of the AMO's media media centers and so we submitted our budget for that Pretty straightforward and we're hoping to see that in November. So it's exciting Hopefully this keeps that that keeps rolling in and van is continuing to advocate and request more For the next budget season. So what's our portion? $25,000 How many other groups are getting part of the years? 25 so well 24. Sorry 24 organizations getting $25,000 And did the kids get credit in high school for the work that they did with this program? Oh, sorry. So no, I was asking about that, but then I had another question. Oh, sure Yes about No Not at the moment. No, I mean the only crediting uh the only crediting programs that we've done Are the cbls through through which is the send community-based learning programs with the month of their high school So that's during the school year everything that we've done up until this point has been Summer, you know, so hopefully we could extend and well, I just wondered for looking ahead. Yeah, definitely The big thing that is out there right now is advanced placement courses in colleges. Sure. Sure. And so this is an advanced placement course In a technical resource for the whole community. So it seems like it might be they could get a creditor to So it would appear up here on their dossier when they applied for college Right. Yeah, I think about it Yeah, maybe that could be something I mentioned when I meet with the popular high school teachers and Heather McLean has definitely been taking the lead on that so she would know How difficult it is to kind of tap into that. Okay. Well, I think that's I think that's an interesting idea That's sort of why I was I connected you with one I had heard from Ben Matchdick about there not being programs in the middle school or high school according to him And they're and you 32 apparently having this really good program and So I was wondering, you know, if if is why do they not have them? Is it a lack of space resources? If someone to teach it, you know, if if The difference is You know for them, okay Well, they can start from scratch and they can build up a media get a bunch of cameras have like create some edit stations and do this sort of stuff And then the high school sort of starting from scratch and they're building up the same sort of things, you know What I what I was wondering talking with Ben is I was like, well, I wonder if there's a role for Orca in this, you know There's, you know grants for this sort of Educational programming and if it's I think it's a very good question to talk with the schools and see if there's a way that, you know, maybe Working with the schools since Orca is already buying cameras already has edit stations, you know, maybe, you know, it's One one afternoon a week or one afternoon a month students could could take part in a program there You know, it's gonna be beneficial to both That's a great idea. I think maybe Carlos has like some insight in that too I think that what I've experienced over the last year and a half working at with modular high school is that there's this kind of I guess Like in between world of students that are interested in film and media Media art media production, but they're not quite Going over to the career center, right? And then so I think the resources You know, which is there's been great resources, but into the career centers But then because of that, you know video production is not there's not really any of that happening at the high school I think it's to jump in here. I think more than high school middle school And I think the problem with the problem with high school is like All around all our districts is It's leadership. It's it's about money. It's a money's game It's the money needs to go to act to other academic areas, right? so So they're putting money into more science-based and more math based in other areas and it's just a focus um, but I think as far as we go here in terms of access I think more the middle school because high school has You know, they send their students to either tech centers, right? And now they even have the 10th graders with pre-tech Right, but the kids that are younger than 10th graders and 9th graders Those are the ones that don't have access to nothing and actually the middle school teacher, mr. Rosenberg Is building a a program that has he's been going around media programs throughout the whole state to kind of get ideas to Cobble here and things like that the middle school more than What was the first name of Rosenberg? Correct. Well, I don't I think it's his last name. I don't know his first name Yeah He's making the makers pay makers space at the middle school and he's been going around the state He visited my program. He visit every program in the state to kind of get ideas about Technology to integrate a little bit of that in the school because the middle schools are the ones that are really suffering From this from not having any access And Carlos, you know, do you know Jason Miles at popular high school? No, no, um, he's is he new Uh, I think he's been there for a while or he's back and and he's hoping to purchase equipment and start somebody right away Yeah, he's been there. Okay. So and he does all kinds of like Extra curricular things. I think so he's hoping to get cameras and some computers and start with somebody or production. So That was the latest and then yeah So that really kind of brings us to the end that you can see that uh our upcoming like you mentioned too Is our orca media commercial, which is something that we're definitely hoping To we had some interest from Jesse the community producer and I think that you know kind of coming out of the hunger mountain project That's a great idea to kind of put work immediate into that template and see how much time It takes to make a non-profit Video package. Yeah, great So thank you everyone. Thanks for Powering through that Do you write an annual report for the program itself? uh For the this sort of wraps up everything that happened From the idea that you first had to this first complete year Do you do an annual report about this kind of the program? We haven't you know annual reports I think that that's something that we're hoping to do in the future as kind of like coming out of our strategic plan I would love to have some like annual reports for working media for our the projects that we Look at it up or live under or to meet it. That's a great Hey, mr. Chair Yeah, what? Thanks just to our next item uh ward officers election um, we have to accept the uh co-directors report. I'd be happy to accept the motion I can't make one as the chair So move That's cj. Thank you moving to accept the co-directors and rachel. I appreciate it Um, just following the rules here Uh, that one was cj moving Rachel seconding All those in favor accepting the co-directors report, please indicate by saying I And a pose would be a nay. Okay. That's unanimous accepting. Um, that would bring us to item Vi roman numeral six ward officer elections And unanimous great um, so yeah this evening this conversation has um Been previewed around the issues around the treasure And as well the secretary as they type away here and the third officer we need to consider as a chair and Oh boy Order of operations here Um, well I typed it in this order treasurer secretary chair. Um Any uh nominations For treasure we've reviewed in the last couple three board meetings are our funky little dilemma here With good foresight we tapped an error parent who's kind of gone missing So our foresight, um Did not necessarily pay off I know that there was we This may or may not have been followed up on or may have been one of our side conversations of the uh The guy the edward jones guy who who was a broad waper farmer. Um I Actually, you know, this is probably Falls into it into a different category. Um, because we had talked about reaching out. Um In one way or another to him Um But I think we're at our maximum member of board members Yeah, well, um a couple things there. So mike dole is looking To step off. So that would create a slot. I think I also just need to say hey, rachel, um r sorry f If if you don't like come to the next board meeting or even acknowledge that we're having one We're gonna have to request a resignation or I don't know. It's it's kind of delicate I'm not quite sure but I think I need to just kind of get that Uh situation clarified with the direct conversation. Um, but I do know jinn Uh multiple outreach and also mark who you were talking about at edward jones multiple outreach. Um, no luck. So, um There's that but but jinn you let me know you did have some luck Your quest for um treasure or interest. I don't know if that's enough of a lead in for you um, I did inquire and ask cj if she might be interested in Being the treasure and I think I've at past meetings cj's talked about like the ec fiber and looking at financials And so I thought maybe it might be something that could be a good fit And so I think um if I don't know Yeah, do we need a nomination? Uh board member Um, yeah, I mean if that would be the next the next step Is it something is it something that cj is interested in? Maybe that's the priest No, I think we can jump into it We got her on the line give her elected before before she has a chance to Yeah, before I have a chance to say anything what uh jinn and I texted and so jinn do you want to explain my uh My willingness to help put my suggestion about how to do it responsibly so I think that um It would be like an understudy role Which I think that it was kind of how rachel and mike dole like the transition like rachel was gonna work with mike dole And be an understudy and get the knowledge and wisdom From mike and I think that's what cj was also saying that cj would like to be an understudy to get that information from mike Dole with that transition which I thought would be like since that's how it was done in the past that it would do That would be what happens this time around too. And I don't know if we need to just confirm with mike dole, but that was the The caveat that was kind of said about taking the role with With the acknowledgement that there's an understudy portion to it Did I get that mike cj? Very good Well done, ma'am Yeah, that sounds excellent. What sort of like a timeline? Mike, I just want to do want to say in terms of this sort of You know the handoff that didn't happen prior to this conversation mike dole did do diligence He is he has expressed willingness to get the next person up to speed. Um, I could certainly um just let him know that it's it's um happening It's it's it's happening, right? Um, but I've got no doubt that he's he's he's willing to do that work to get Get you up to uh to speed and meet the appropriate people at edward jones in the bank cj so Great And just his methodology prepping for a board meeting. I don't think it was terribly cumbersome, but he did you know You you recall his um his treasurer reports um A little bit of legwork. I think he would do it the day of the meeting so the numbers were fresh as this possible um so That um would be easy to facilitate Yeah, um, I look forward to having mike do a brain dump and um You know that the Part of my willingness to serve as I really believe in our mission and I like our organization part of my caution is that um mike has investing knowledge and a perspective and viewpoint and experience that I think has been really beneficial to the organization and I don't have the same experience and knowledge with mike has so I'm happy to serve but the caveat is Yeah, you make a good point historically mike really moved us from our um savings being kind of in these CDs that would come due monthly and we had like 12 rolling months of um moving us into um More a more robust portfolio, I guess is a way to say it um And I also think bark when who we spoke of earlier would be of just a great resource because he's actually chomping at the bit a little bit to get us um to really think about Where are not just, you know, how much we're earning but what are you know, what what what kind of a statement is to be putting our money this way versus that way and um You know thinking of our money as a vote as well. So um That I really I get a sense you have real strength in terms of the the business business ethics side of life. Um so if um If that becomes a direction that That um, you'd be really well suited to steer us there because mike has done some of that previous You know the the move the you wouldn't have to recreate the movement. He's done. He's gotten us to this place It's just what's the new place, right? Well, there's that and there's the fact that in 18 months we created more Uh dollars than we had done in the previous 200 years and so we're entering a period where You know, the u.s. Dollar is in an extraordinary position along with the mexican chaser of all things globally against these last by check so Part of the reason that I really felt an understudy was important is I've never seen a financial period like this Yeah, um, and then I don't rachel mus you were you were perhaps had a A nomination on tip of your tongue And i'll nominate cj to serve as treasurer with uh some training from mike doyle I'll second that And that was dave Yes Thank you. Uh further discussion or call the question The only thing i'll add is that it doesn't nothing stops us from continuing to look for people with that investment Still set as we recruit new board members And I think if if rachel Gives up her seat on the board then we're in a position to To do that Yeah, but we don't want rachel to do that We're looking at one potentially two vacancies is what i'm hearing without without me Right. Um, okay. Um, so Uh further conversation or all those in favor of Hi And Okay, yeah of our cj being our our treasurer. I think I have to abstain properly All right, there will be let me call the nays and we'll hear the one uh All those opposed And any abstentions All right, um me thank you so much and congratulations cj Um our condolences more in order. No, thank you very much I hope not I think I think you're you're I think mic is uh got us in a very good place and um I really look forward to serving the board and learning from mic. Yes it is Um, great now i'm just getting it typed up In seconds Great, uh All right, um, i'm just uh going down the line here um The secretary position, uh carlos similarly has been making noises Carlos how long's your tenure have been there in the secretary position? A few years and i'm waiting to take the person out for lunch and explain what I do There's a lunch involved I mean, is there a nominee on the tip of your tongue or maybe tip their hand on an earlier meeting? No, not really. No, I've just Oh, that's right you I don't think you were at the meeting where someone tipped their hand about willingness I just got in you know, I came in afterwards a few minutes, right? I came to the To the gathering the yearly, but I didn't make the meeting My recollection is that Rachel muse was expressing willingness in our last board meeting. Is that continue to be the case? Yes, willingness, uh, if there's anybody else who's more enthusiastic, I I'm I'm not trying to do it, but uh, but I I've served on secretaries, uh, for boards many times I'm happy to step in Yay Thank you. Listen. Uh, yeah, I hear you. I you know, I would do it But I've been doing it for a few years and I think I'm not suited for the position. I've just been doing it Um, so if if if someone wants to also express willingness to be the secretary or We could Hear a a nomination of rachel and nominate All right, chad that I second that can I second? I want to second for the if not I will Um, I don't think anything is barring our present secretary I second to second a while. I'm actually doing Any further discussion Carlos any any information you can pass me anything I should know. Let me know but uh Yeah, I think you know what I think one thing and we could talk about this later I think the minute should be a template online. That's already online and you have access to that's a big one Okay Um further discussion or I can call it Um all those in favor of um, rachel mus being our secretary Uh, please indicate by saying I And abstentions I guess All right, that's the unanimous on uh, congratulations rachel and thank you I I was prior to prior to carlo santa it is it's uh I'm doing it right now. It's tricky to maintain focus and contribute meaningfully to the meaning While typing and thanks all for bearing with me tonight. Um, a little few staggered stops is certain I just warned folks. I have to step out at 8 30. Uh, so yeah, we'll do lightning round. Um, so chair I'm I'm is anybody willing to serve I I I remain willing but um, I I'm Yeah, this this may be swan song, but um, is anyone uh, just No, I don't nominate you All right, I second the nomination of my goodbye Let's let's um, just expedite then if um, that's the case. Um sue moves CJ seconds Discussion or I could call the question Um, I just want to express My personal appreciation You Born us you remind us you're organized and uh, I appreciate the work and the effort Yeah, thank you. Thank you CJ. It's um the organization means a lot to me. So, um, I'm glad to I second that glad to help keep it all glued together Um All those uh, in favor of me maintaining the chair, please indicate by saying I And opposed Okay, thank you. Um We're moving I wish I'd yeah, let's see if we could tuck this in in 10 minutes. Oh business Um I'll just quickly say I was going to get a whole I was I was I wanted to respond to Carl the sports guy Um, we I missed it. It was the august meeting I somehow remember to ask jen to get contact information And I was going to summarize our conversation from that board meeting But um, it was very clear that we kind of left it at the conversation will continue In terms of maintaining a relationship with him to cover high school sports Um, and I just felt like okay, I was gonna I actually this week I was gonna write him that you know, here's here's what we think but I realized I don't actually know staff if Since it was august has the conversation continued Is there an update? Um, I felt really like I don't want to write a canned thing that might actually not Match what he may already know if you guys have continued to the conversation as it was left in that Public comment, I believe Chris you read the letters everyone kind of clicking on what I'm talking about here the Carl part. What's the last name? Do you want to speak to that at all? So I think he Reached out and offered um the soccer game. He's being Sponsored already and he offered us an archived version for $150 per game And I said that our I think we had been having discussions about what criteria do we Do we use to determine what content we pay for and I think currently we were saying right now We're not paying for any content And because there aren't any rules and criteria is around it And that's where the sports coverage would kind of fall into where we're paying for content And so I think right now we just are holding off until some criteria whether we decide at some point that we will pay for content And but what will that content be and so that might be a discussion to have in within the policy circles about What are these rules and I think that in terms of Reach and we still need to reach out to the schools themselves to see what sports casting They've got going on currently at their schools and seeing if there somehow we can either offer Resources to support that and maybe get the content as a result of that rather than having to pay A consultant or third party to record these and give us the footage Have you let carl know that? Yeah, so I did respond to him and say, you know, we still are currently not paying for content We're looking at having the conversation about what's the criteria And as soon as we have anything we'll let them we'll let him know is what I responded when he offered the $150 for the games So you you just basically said we're on pause criteria is for forthcoming Yes, so it would I don't know if it's ready to be put on the agenda It's something to have a conversation in the policy circle to see if it's at a point that once it's kind of like Discussed and then at that point we would probably put it on the agenda But right now I would say it's moved into the policy circle for discussion Got it. Thank you um other old business Okay Is that right? um So we're moving into the policy and and then I guess it sounds like new business the full business is exhausted. It's so So hearing none on no business hold the business New business no new business. That's what I meant to say I have a new business. Go ahead. Is that Dave? Yeah You got the floor I um Myself had looked at the circles And I saw that I was in outreach um someone had come to me with a Question or challenge and I said that I'm not part of anything like an employee assistance program or anything else But uh that in some organizations that I've been in there are indeed some kind of personnel policies By which someone who either wants something new or something old restored Can go through a book and know what their uh what the process is I've never received anything like that since I've been in this board So even though I'm part of outreach I also there's a hole that I have about how decisions are made around personnel issues When I was a director at the Boyle family center for the first time Because the director had gone to europe to see the different programs She came back in about six months and came into my office and said how did it go? And my answer was well personnel personnel personnel In other words that what the six months had been And sometimes they're wonderful things sometimes they're controversial things and sometimes There are things that need help being arbitrated or of some kind of conflict resolution thing So I'd like to at some point on one of these meetings have us talk over what are our existent personnel policies And that's my request for new business Um, and did I get you right that you see that as a circle conversation or first or I think I was looking to see what assignments I had Gotcha someone approaches me on the board because they think that I might be able to help them straighten out something Uh, I'm I'm not the person that straightens things out. You know, I have other things that I do Um, and so I I want to know about who I can who or how I can actually pass the person To seek redress if it's grievance or clarification if it's fuzzy or a conflict resolution if it seems to be a disagreement Can I speak to that? Makes a lot of sense. Go ahead chris. Um, so we do have I think that's a great area of something that we've been putting a lot of energy into since we've um, you know Yes, since we've taken our I also have done it's been a huge time time suck. I'm glad it was the summer as a teacher I could actually devote what it needed, but it's it's it's it's lingering. We now have a grievance Um Form policy. Yeah, we have a way for someone to say hey this happened um, and I'd like it looked into and um We're kind of test driving one issue on this policy and it's Working, but we just haven't had the final meeting and that's That's part of my reluctance to make chair correctly It's a big big big Big time spent Right that's what I was gonna say is that we do have this the grievance um procedure in place now and any staff can can enter that and You know file a complaint and and then enter that process and we also have the employee handbook, you know, and we have the um I would say that that that's all of the things that we also need to look at in our strategic planning When we look at policy great and I think the the policies and procedures and employee handbook fall into that policy circle so when we first discussed the policy one of the things was redo the policies and procedures because I think they're from 2013 and it's definitely something that you know, we I think some There was a conversation about do we have a social media policy because one of the chem operators wanted to know What could they put on their Twitter account and it's like, you know So these definitely this conversation has been coming around and it's like we've seen where there is gaps and You know as we tried to clean that up and that's where the policy circle Hopefully will be primarily working on is trying to get this this cleaned up and so that there is a clear Handbook that we can give to all the new employees and say this is you know This is what it means to be an offer media camera operator This is and then and then the next step would be the community producers, you know This is we had the statement of compliance and the access form But that also needs to be probably looked at also because it hasn't been revised since Probably around 2013 Yes, go ahead there was a Remember in the past also we brought up what seed Whitaker wanted which was He wanted the raw intact footage the stuff that's Being recorded before meeting starts and after meetings and and that stuff we haven't have we defined that is That that is not That shouldn't exist right that should be erased or deleted Right. Everything is gavel to gavel in terms of meetings and anything that's beyond that is not considered ours and we should not view with it Carlos I remember I remember Rob building that kind of language and running it past me Maybe a bat one back and forth on it. I just don't know where it exists, but I do I do I do feel confident that particular item was Addressed with that same outcome you spoke Absolutely, and I think that needs to be brought back and put into the conversation and we should have regulations about What are we going to do with things like that because a camera operator can take Things that are being recorded beforehand and taking out a context, right? and after and Legally, they shouldn't be able to do that Or us for that matter I don't know if that would fall in the in zack circle in the tech circle. I'm not sure but I I do know Rob built some language to clarify And I was going to say so I do like in on his Or his files that he left there isn't a letter because it went through the attorney and they wrote Not quite a position paper, but they wrote their recommendations So we do have that and that would be something to incorporate into The policies and procedures so that if any of the municipal people wanted to know What does it mean that you come to our meetings and record it that we don't fall into? We're not responsible for maintaining their footage for their open records or their open meeting law records Policy, so that's where it would also be Handy to be able to give to them and say, you know, we record it And we're happy to give you the branded footage, but we generally like the raw footage isn't something that We put up on the internet or if they wanted to come and say, you know, I want to look at all the raw footage We're happy to show it to you But because we do stitch it together It's not really easy for us to be like, okay, these are all the clips for that meeting Do we or van have legal? advisor That we can ask legal questions to We have they all kind of use the same lawyer. Our lawyer is the lawyer that all the community media centers have used for the last 10 plus years So that person is available to look over whatever we came up with in terms of personnel policies. Yeah. Oh, yeah, good One thing for the for the triumvirate here is do you have Some kind of plan about if there's backup or if one of them gets sick or something like that Yeah, we typically if One of us is going to be away. We'll create like an away plan document that just Yeah, so I'm just doing teacher plan. Yeah, just to make sure that we are based our coverage and yeah That usually has more to do with like You know content management production management Community engagement stuff. So it's like I think that that is specific to like daily operations but yeah You know somebody gets long Something when somebody just gets overwhelmed You're doing more than ever And you know, I don't know about your your pace if you're comfortable with it You know now you are but over the long term We're also breaking new ground right because in the days when there was a director The director had to decide when in this case he Had of the authority to make a decision Regarding a personnel question Or whether it was something that needed to be processed by the entire working staff Or whether it was something you need to be brought to the board And and now we have three people Any one of them, you know might answer the question slightly differently And I don't think we've ever had anything like a breakdown of what does the vote is two to one among the dry part Directorship What if somebody's away can the two people make a two zero decision without hearing from that person? I mean, I just don't know if we've got it down on paper. I've never seen it Yeah, and I think I think part of that is our circles aren't up and running yet And you guys are sort of doing a stay tuned thing. Could you timeline us a little bit like Launching of the circles what to expect you could give us a little hint there. I know there was a a line I think that we were prepared For the strategic plan I think once we've got The nathan suitor strategic plan We were going to digest it see what parts that we could take to the individual circles And I think that we were aiming for every other like so the fallow month Is where we would maybe reach out to the circles and meet up with them and say These are the projects that we're working on and that maybe we would like to have your input and and get Views and so we're hoping that the month of november Would be like we would be reaching out saying these are the projects that we're working on These are whether these projects fit into strategic plan These are the strategic plan ideas that we're coming back to the group with so we're hoping that that's Where the be prepared was that in november you should be People you should be reached out to by one of us about the circles and doing some circle work and what And that may be also kind of figuring out like what availability everyone has to be able to think if it's like, okay That's too much time And then so I think that's where we're hoping is in november that initial conversation and Figuring out how much You want to meet within the circle Thank you. That's that's helpful um That also actually leads me I was looking at it. So our next full board meeting last one of the years december 4th tuesday, of course, it's the 27th and i'm going to propose we kick it Uh to the third to say the 20th How do people like that? I think the 27th is probably untenable I think so Not the 20th is that much better. Well, I know we want to do the second one. Do we want to say the 13th? Is that wiser So 630 on the 20th Um, yeah, just yeah, I knew we had to bump it up at least a week is perhaps too wiser, but um Just taking the pulse here the problem with the pulse is that A lot of there's a lot of whatever In in the holidays this year. Yeah. Yeah So I I don't have anything yet, but that doesn't mean that I may not have a conflict, right? Mm-hmm, and we've had a good run of at least, you know getting our five getting our six so It's been a while since we've had a full full full attendance, but um, I think it was just what I think the new year will have a little more clarity um, so I'm I'll say we're The 20th people uh can live with I think the 13th for I mean for me. I could talk on my behalf the 13th is better and easier for me because I'm still coming off of school so That's the way I feel which would be a second week, right, but Either is fine with me. I'm good either way. Okay um Carlos you may tip the scale People people okay with the 13th? Take the 13th over the 20th if I could Oh, okay. Yeah. Yeah, I think I leaned slightly to the 13th too. So let's let's call it second Tuesday and then it sounds like um The initial outreach on the circles will be in november, but it may not necessarily be like You know hitting the ground running, but here's here's kind of what we're shaping out and then maybe uh Yeah, maybe the new year is the true launch, but that makes sense for you to For staff to give the circle participants in november a sense of The hot button uh the top of the list priority issues That we we've you know batted about a bit this meeting and in previous ones. So that sounds great. Yay. Um, okay, I'm gonna Accept a motion to adjourn at 8 38 whoever wants to take the honors Or is there new more new business? I had to do a claim Last call new business All right, um Motion to adjourn anyone want to grab that at 8 39 now Motion to adjourn that's chatted and then a second a second And a carlos and all is in favor of calling this meeting Over at 8 39 Please indicate by saying I And a post All right, that is a unanimous pulling of the plug here. Um, thanks everybody. I was Another full meeting I