 call them meeting for order 605. Today's meeting for the most part, we're going to be doing some policy monitoring and some board policy. And you'll notice that you'll move the selfie valve of the meeting evaluator off because we're going to try that new policy to be implemented in place of that. So I'm going to move us on to public comment. And before that, I just want to remind our community that this is a time for you to speak to us. We give you three minutes. The way it's set up is we don't, it's not a conversation. It's just a chance for us to hear what you have to say. So there won't be any back and forth. And then we'll move on to the rest of our agenda. So we have either online and I'm going to rely on you. I'm going to try to monitor that. And then did we have anything else there? We are here to take it in. Okay. All right. Yes, I did. Sure. I just had a question first. The minutes just represent those of the board or everybody can speak. Can you answer me last? From the main, is that right there? Yeah. Generally, our board clerk can speak to that. She tries to cover. Yeah. It's not easy when we have so many public comments. I try my best. If you have corrections, please don't. I just saw the line in John Clark's comments. Well, you know, I think they have to watch Orca. I can't get everything down. Okay. Just check. I see. Right. Maybe I missed it. Anyway, you know, I came to talk about school security today. So I have 32 years of experience and unfortunately, and with the current school shooting weeks ago, shooting Buffalo and all the way back all the time. The school is here. You could implement metal detectors. You could implement, you know, bag searches every day. You could implement single entry door. You could implement all the safety precautions you want to implement. But I'm not saying I was just saying, somebody like me with my training has been six years on State Police SWAT team. There's lots of people out there with combat experience. They're in this school in 30 seconds and they can do whatever they want. And no matter what kind of security you put in here, it's not gonna work if somebody's determined to get one of these. The only, I mean, the only real solution is to have armed people to your school. That's it. Mass shootings in three ways. Guy commits suicide. Guy turns himself over to the police. I'm not gonna trust my life on either one of them because that's not usually the outcome. Last one is somebody shoots him. And I know nobody wants to talk about these things. We don't want to be a violent society, but the sad truth is, we live in a society that's sometimes violent. And the only way you're gonna stop a bad guy with a gun in one of these schools is a good guy. And I really think you need to consider and the state law already allows it, but the state law says about guns in schools with superintendents permission, he can allow people to be armed in school. So I would recommend a couple of things to the board to think about over the next few months, especially since we're getting the summer for the next school year, but think about hiring former law enforcement, former military who are, show that they have training in tactics and shoot don't shoot situations. They've been psychologically screened, which I know most police, all police officers have to be. Or you can see if there's responsible teachers, staff who want to care. This is what the Israel, the Israeli government did. They were being bombed by suicide bombers repeatedly in schools. So they armed teachers and they put security in schools. There were a couple of incidents that were stopped rather quickly. And the bombers thought that they were no longer a threat. So, and they stopped, they stopped. Thank you. Just one quick example, these windows, one shotgun blast, and I am in, I'm in the school done for until the sheriff's show up. It would be a terrible thing. Thank you. Okay. Any other comments? Is that any online? Any online? So we're going to move on. And I thought we could just review just because I know I've heard from a couple of board members just concerned about the article that was a paper about whether or not we were in violation of the eating law. So I figured review for the board just in terms of education, just what is in place and so I thought we could sort of open that up during that last, during the for the special meeting, the warrant, the warning that was called into question. Linda was on vacation. She has a right to go on vacation and she had given instructions to Lane, Lane followed her directions. So I don't know if board members have certain questions or if we just want to kind of go through again, sort of how that operates in general. The board relies on Linda as the board clerk to make sure warnings go out. She knows where they need to go. She knows when they need to go. And she gets it out to the paper as well. There was some question on the recording of the meeting and Lane looked into that. I can talk on all the claims that they heard of me. Okay. Does the board feel like they want to just sort of review and be aware of sort of anything more with regard to the open meeting and if you're responding to the meeting. I just had one question. What are designated posting locations are? All the schools, OSSD schools, the three town clerks I posted on the front window of our building, the website, Ben Merrill gets it. Yeah. Thank you. And I think Lane's covered it pretty well in his report. I don't have any questions. Okay. I don't know if you wanted me to go and talk or are there any other questions from board members regarding sort of, you know, how we do and how we make sure we're in compliance with the meeting? Well, and maybe just it might be helpful, Lane, since with Act 78 there were some changes all along because of the hybrid structure of meetings. You did a little research into that. Yeah, and being the person that sent the warning out that day, I also went to the state website and reviewed the law before I sent it out to make sure that it was going to the right places. It's my understanding in writing from both the owner of the paper as well as the reporter, there will be corrections and hope that it's tomorrow's paper but there will be corrections in the paper after I had a discussion with them and talked about the law and then they went and checked with their own folks to see if I was right and came back and said yes you were. First kind of a claim that came out by the press that was false was that they stated that the warning had not been placed on the school website. It was, it went up on May 12th. It was four days before the special meeting and the requirement is 24 hours. The district typically pulls warnings down after the meetings were over. The agendas stay up, but the warnings come down so it doesn't confuse the public. There was another claim in there that the district had to have the minutes posted within five days through the meeting. Act 78 extends this to 10 days due to the COVID pandemic. Our clerk was out for the full week of the meeting which happened on Monday. And pretty much like all of us she's managing a heavily increased workload due to the number of staff out each day. So we were in compliance there. Another claim that's pretty much false is that the meeting had to be reported. In reviewing the law this seems to apply only to remote meetings. Our meeting was actually held in person. It was posted as a meeting in a physical public location and a full forum of the board was present in that location. We do allow folks to log in but the purpose of that is to increase participation not because of that was a remote meeting at the time. Further, Orca Media who has provided exceptional service to the board and the community consistent consistently records all our school events so much so that if they are not there that is an unusual circumstance which is allowable law. There was one that actually had done a little bit more research since I wrote the superintendent's report on the claim that the district needed to send a copy of the agenda to the press specifically Act 78 kind of buried at the very end of the last sentence states that it needs to be sent to the newspaper. This one depends on the intent of the law and if you read the law the intent is for the paper to do a public announcement of that warning. Given our timeframe there was no way for the paper to publicly announce that warning because our meeting would have passed before their next paper was published. So that one's a little more questionable but the other three are very clear. The other thing that we always do regardless of our feelings on the matter is that if people bring up concerns as we always go back and kind of review everything and update what our procedures and protocols are and I did send the updated protocols to the board based upon that review was done June 2nd. So. Are there any other questions? So we are repeating that there was any violation of the meeting law. Yeah, and there will be corrections in the paper based upon what I've gotten writing from the area. And I just wanted the board to feel comfortable that Linda is aware of what needs to be done. She takes care of it and then she's away. She plans to be away. She did convey that to the person who said it would be helpful for it as well. I take that child very seriously. And if there hadn't been a special meeting I would have been doing it for you guys. Okay, so take it word for good there. So it's nothing to cure. Nothing to cure. The new procedures when they were developed to go far in excess of what is required. And we were all there. We all know what our intentions were. There was no, well, full of role. Okay, so let's move on then to our next agenda item. Comes from our training that we had with Jackie Wilson. And in that we are sort of beginning to look at and think about creating our ownership linkage plan. But it's right there. Okay. I thought I'd print it out. So what I would encourage the board to begin to do is one, think about how we want to go about planning. If you look at the three sort of next steps that Jackie sent to us we had, she had sort of put together a review in terms of revisiting our plans, increasing community engagement and developing and implementing a plan for board member onboarding and continuing this board development. So just curious. How we want to move forward with this. If we want to try and start working on a plan during the July meeting, if we want to get a committee together to sort of work in between or how we want to tackle. This would be for the coming year of board work. So we're sort of coming to that close now of this sort of board cycle. And then July is sort of a working, can be a working meeting. And then we sort of start with August and move forward through the year of board work. I'm curious. My opinion would be to work on it together rather than select a committee. That way we can all be more involved in the process of becoming one with the owners. Maybe. So I think that would be good for the summer. Have it a working meeting or we're working together. Yeah. What are the other things about that? I'm fine with it. I'm not going to be there for the rest of the week. We already know that. And we totally approved it. I would like to be part of this, but it's totally fine. So I'm guessing that it's going to pretty much be along the lines of what we sort of came away with with the training that we were in. Unless do people feel like there's something that they've been thinking about since that training where they're like, oh wait, we really should be doing this or that in regard to our connection with them. Just, Chelsea, you feel free. You always have good questions. So I felt like the training was really, really helpful and it gave us a clear sort of direction to go. Do we want to dive into that now? And we're not talking about that. We're talking about diving it into it in July and August, which I think seems like a really good time to do that. So. Right, just for Megan's benefit, just to see if, because we have, Jackie had sent out, I don't think it's in your board package, but if you've seen a email, she did a little synopsis of sort of those three main areas. So I'm more wondering if there's an area, another area that people have come up with, just so that Megan's aware, or if there's something that you think of, Megan, between now and July 13th, where you're like, oh, we should really be connecting on this particular item. You can share it with the board so that we make sure your input is there. But I'm under the assumption that we are all sort of on board with sort of taking these three items that sort of rose to the surface in our training to sort of have that guide us in our plan. And do you want to just recap what those items were? I mean, just in like three things. So the three things were revisit ends policies, and we talked about the portrait of a graduate, which is a particular program that allows, it's sort of a canned program that we can use with the community to sort of look at what is our portrait? When we think about a student graduating from our system, what do we want them to have? And we could use that process. And then the other thing we talked about within that in terms of revisiting ends was looking at the end state data that was reviewed when the strategic plan was done last June, I believe we finished. And then just from there, if there are any other areas that come up where we feel like we wanna gather more input from owners, students, other stakeholders in regard to our ends policies, so that we can give a little bit more specific direction to the district. So that was one. Number two was increasing community engagement. So even though Lane and high school offers a forums periodically that we might as a board take on the role of picking a topic area and perhaps holding a forum every once in a while also looking at maybe developing some surveys to go out, looking at strengths and challenges. And then also looking at ways that the board might engage with people outside of the board meeting site. So that's the increased community engagement that's stepped the second next step. And then the third was to develop and implement a plan for board member onboarding and continuous board development. That's actually, that isn't really so much engaging with the clouds, a little bit of community involvement just in terms of educating the community about how the board operates. It's board education, right? It's not development. Yeah, yeah, right. That third one is more board development. So it's really those first two, just engaging the community a little bit more. And those were the two things that sort of bubbled up from that training that we did. I mean, I wasn't there, unfortunately, but I do feel like reading that and being able to take in what we got in that big strategic planning process, I feel it's really valuable because we did get all the information and there was, we didn't have that whole committee that worked on that. And so to be able to access that and use that and review that, it's not only beneficial, but we have to use it. And I think a working meeting with a sole focus is the way to do it. I think it's something that should be done as an agenda, I guess. No. So we'll plan on the July meeting and being a working meeting to work on our ownership voltage, is that sound? Yeah, and just that. And just that. I think, sorry. No, go ahead. I think that sounds great to do that. And I also agree with Katja that we should review the strategic plan that the community came up with, not last year, but the year before and really look at that as a very important piece of this. So everyone should plan on the July 13th meeting, except the one who's going to be on vacation. And do we want to stick with the 16th meeting? I'll just plan on that being the focus of what we do. Okay. So next, so that's been decided. Sorry, the print on this is so tiny. It's possible to read. And then the board education plan, that is this third area that came up when we did our training. And I'm not sure when the board wants to, do we want to hold separate meetings for board training? Do we want to, I don't know if anybody noticed, but June 9th, so tomorrow, there is a webinar, a policy governance webinar that's being offered. What I found with the VSB agents, they hold them during the middle of the day when everybody's working. So it's like, yeah, I'm not gonna be able to be there, but what are the things that you can do is you can sign up and then they just send you the link. So then you can watch it when you're available. So I would encourage actually, I would encourage you to sign up. And if you don't, I have signed up, so I will have the link. And I can send it out to people if they want the link. It looks like it's gonna be, yeah, it's at noon tomorrow. So, but they're gonna go sort of give a basics kind of overview of the policy governance system. So that might be a nice thing for everyone just to do and then just to have as a review. The other thing that we had talked about and I haven't done it yet is just getting everybody, the Carolyn Oliver book. So we'll have that and that can be something that, again, it's something that you can do on your own time that allows you to sort of read and digest. And then I think as we look ahead to next year in planning things out, we can think about areas that we would want to continue to do some board education on. So that's just something that we can kind of be thinking about starting in July and moving into August. So one of the things that I'm gonna ask us to do in July, August is to begin to put together what are some areas that the board wants to get some further education on. So, but hopefully I can get the books ordered so that can be something maybe that can read over the summer and then be better prepared as we enter into August. Think about where we want our very own summer. I was just thinking that. I was like that. Yeah, very good. I think that's her reading. I think that's her reading. I'm sorry. I'm sorry. I'm sorry. And what do board members, are we on board with that? Do people feel like? Because it's a featurey. That's all I know. That's all I know. That's all I know. That's all I know. I've read several of her books. She makes, it's very practical and it makes things seem less complicated. So I think it would be great for everyone. All right. Any other things that board members have been thinking about in terms of education, development for the board? We probably should be thinking about who is going to be coming up for election. I'll be part of what we maybe want to organize and think about as we hit July and August just so that we can check in and see if people are planning on staying on the board. And if not, think about sort of reaching out to community members early on. So we don't have situations where we're kind of having to appoint after the fact and so that we can get people on board. How's that done? Excellent. Any other questions, concerns regarding education board? New board members? Well, are you feeling up to speed or do you still feel like there's some information that you have questions about when you as new board members? Because we haven't really done an official orientation at all. Right. And we've talked about doing that. I am definitely going to catch, probably not at noon tomorrow, but the recorded version of the policy governance because I think the later questions are regarding that. So hopefully that'll be helpful. And Chelsea, Rachel and I, we got together and we talked about some information that we should do, but I'm not sure if people are ready for sort of another meeting to do sort of an, and we had talked about maybe having the whole board do sort of an orientation, but again, I'm not sure if that's, or maybe if that maybe would be something that we start in August. We're just sort of like, okay, we're regrouping new year. Let's just kind of go over some basic things about how our meetings run, that kind of thing. And then in March, or it could be kind of a standing item in March. Like on a calendar kind of one. Yeah. Right. I mean, never look at that annual calendar, right? Yeah, we just need to get up, go ahead, Chelsea. So at this point going forward, I think we should talk about the orientation and sort of come up with it for the July meeting when we'd have our working meeting. And then I think we should put it on the calendar so that it happens in March this next year. So add it to the agenda for the July meeting? No. I don't know. I don't know. You don't think I should add it then. One item on that meeting, I think. Okay. Well then let's talk about it in August and then we can definitely put it on the agenda or we can have a special meeting in March for new members for orientation. Okay. What do we do for the new members on the agenda? Right. Well, so in August, maybe in August we can do the orientation and then we'll do it in March when everybody comes on new. I hope you're not into green. That's great. We're all out. I can't keep nodding. Right. The question is who do we want to get together again, the three of us to just sort of go over sort of what we might do for a quick. Yes. Okay. You're willing to do that? Yes. I'm willing to do that. Rachel, I think we can pull that together for August. I think we covered this. Okay. So we'll try and... Let's do it like the week before. Week before the... Yeah, so we don't have to... Yeah. Okay. So we can talk about it in July and then we'll write it in... So when Chelsea's going to be reading the book, that summer reading challenge should be a week before it's due. Chelsea, you're... How do you know? How do you know that? Okay. So Rachel, Chelsea and I will sort of put together sort of a brief for the August meeting. So our committee will... be functioning for them. Do we want to have a motion giving us... We already have our committee, so we're good to go. Okay. All right. So that's for the board education. So next up on the agenda is the second reading for the monitoring report. Compensation and Benefits, EL 2.7. And next one, Nain just wanted us to take a look at division number five to make sure we were okay with his interpretation. Yeah, number five. So this one executive limitation, it kind of puts guardrails on the contracts and agreements that the district enters into with non-unionized employees and kind of service providers, people that we contract out with to make sure that we're paying competitive rates and they're not excessive. But one of the things that kind of jumped out at me a little bit was provision five is that the way that this is written, it gives me the authority to change pension benefits. And I don't know if that was an actual intent of the board at the time or not. Don't have a problem with it, but it's an awful lot of, because most of the people in terms of pension benefits that this would affect would be the administrative staff themselves, it's not the teachers that wouldn't affect any of the group that I would have the power to do that. Because those are really controlled by contractor, by state law, but it would give me the power to change the pension benefits for any of the principals and directors and what not, and supervisors. And so when we're talking about checks and balances, this is why I'm pointing it out because for the sole purpose is saying, hey, this is a place where maybe you want some checks. I don't know. Am I reading this incorrectly then though, because it says super net shall not establish or change pension benefits. So that's to cause unpredictable or unequitable situations. So then all he has to. I just have to give you some. Oh, I just got it. It's equitable. Across the county. So. So if two districts in the state decide they're going to give each of their administrators $100,000 a year and pension benefits, I could make the reasonable argument. Because they did everything. So again, I'm not saying there's a problem. I don't intend to change the name thing, but it just as we go through these, I'm trying to point out the areas where checks and balances will be. So what would be a check or balance to that one? That that decision is any decision that's made on that is probably approved by the board. That way you have your oversight. Don't establish and change pension benefits. Or reserve that to the board. But at the very least, I shouldn't be reporting it to the board. And I would think the board should. So it would be established or change pension benefits. So that's to cause unpredictable or inequitable situations without the board approval. No. Or. Yeah, but I think the word is different. It says in here too, the superintendent will use statewide compensation data to negotiate and establish salaries and benefits for all non unionized employees. So you're saying that you could, if you're using statewide data that's available. You're saying cherry pick, you could cherry pick just two districts. You are entering into a round of negotiations with staff. Where there is high competition for individuals. So the likelihood that you were going to see incredible compensation packages coming out so that they can secure a limited number of individuals over the next couple of years is very high. And so again, it's timely. And it might only be a concern during this point in time, but that's a concern to me. I mean, the last conversation I kind of had with the union was because of the inflation, they're potentially looking at a 40% increase that they're going to ask for negotiations. I was teaching them. I don't know if they intended that as a one year or a two year or a three year, but either way you look at it, that's a lot. And there was some quirky things going on around the states of people taking the extra money and using it to provide bonuses and whatnot. And so it's going to be a very confusing time about what the average with the norm. Again, I'm not, I have no intention of doing anything weird, but again, you have an oversight duty and this is an area that might be very questionable for the next couple of years. If I make a sense, it's a good day. Laura, I appreciate you bringing it to our attention. And if it's just a matter of being concerned about the wording, can we, is that something we go? You'd have to propose the wording. Not probably Pietro, you'd have to, it's a policy change, so it'd have to have two readings once you get the wording down that you want. So is this one that we should have reviewed by our legal to have us change the wording to make it more, have more oversight from the board? Yes. So I want to come up with the wording approval we have in front of us for the next reading or for the next cycle of reviewing this. Yeah, because this always looks back. This is looking back. So this is approved today. Yeah, today and then right forward. And then we can, right. So if you decide to do that, what I, my recommendation is that, you know, if you decide to approve this policy as part of the motion to do that is add in, you know, either charge me or when there's somebody to reach out to Pietro and find, you know, wording to add in a little bit of that oversight. So I'm fine with that. So I moved to approve EL 2.7. Compensation has been, and then if it's monitoring report as written, however, provision five will be reviewed by our attorney to establish language around what? Increased oversight. Thank you Rachel. Then we'll reach out to the attorney. Second. Okay, I'll give you the second. Thank you. For generous. All those in favor? All right. All right. Okay. So that's our monitoring of EL 2.7. Any updates on the COVID operating plan? Ben, no changes. Basically, we're directed to follow the general guidance provided by the Vermont Department of Health and the Vermont Department of Health guidance is all recommendations. So probably if nothing changes, as we get geared up to start the new school year in the fall, a health operating plan for COVID is going to be cut through its various bones. It's probably just going to be a link on the website into the Vermont Department of Health's website itself and kind of a strongly worded recommendation from the district that folks should follow the Department of Health's advice. Look at that, there have been no changes recently. Any questions? Again, that was on the agenda so that members would feel comfortable that he was doing what he needed to do to keep staff and students safe. Okay, so we're going to move forward to the financial reports. So the May financial report, we've got one month left before we close out the financial year because we run on a different cycle than most businesses, most are January to January with us. It's July to June 30th. We're in actually very good shape. We'll have a very large surplus. A lot of that is due to all the federal funds that we've been receiving, as well as we've had with the new staff that have come on board this year and the new staff that we're predicting for next year, a lot of them are not taking benefits and benefits are incredibly expensive. There are about 40% of the person's overall package. Somebody's average teacher here is making 65,000. Figure out what 40% of that, that's what the cost of the benefits are. So if you get three, four or five people who are not taking them, it adds up pretty quick. In terms of the surplus funds, once they are approved by the auditor, the auditor goes in and checks and gives us the actual ballroom amount when the auditing happens. And then my intent would be to do what we've been doing. It is use it to subsidize future budgets to bring the tax burden down. We might be switching a little bit into reserve funds, but we do have some major financial considerations that have come out of the blue in the last couple of weeks in regards to the cost of heating oil and in regards to the cost of diesel for our bus transportation. Based on my calculations on the current costs as of yesterday, because we set our budget a year in advance, we're looking at about 350,000 to 400,000 based on the costs here and now above and beyond what we've budgeted for. And every district in the state is going to be facing this problem. So I did send out a notification of the Mont Superintendents Association to start putting on people's radar. And so we'll just have to wait and see how those prices change over time. So who had been talking a little bit with the cabinet, especially today about ways that we can manage that increase when the time comes? Not easy, but it's there. Right now, we're in good shape. You're looking at a million plus for us, of course. Any questions? My answers? Okay. Legislature came to a close. Are there any? Things that are in fact, are different? Yeah, I can give you three or four. Typically what happens is after the legislative session closes, the BSA, Mont Superintendents Association and the Law School Boards Association puts out an update on what the changes are. They have not done that yet because even though the legislature has closed, a lot of those bills are sitting on the governor's desk and so they can't really write about what's changing until he decides what he's signing and what he's not. There are a few that he has signed that may have a dramatic impact, not necessarily next year. So the first one was the S-100 and that was about universal free lunch and breakfast to all students. They did put in a one-year pilot program to provide that free breakfast and lunch for next year. They are paying for that out of the American Recovery Act. The monies that we've been using to keep schools running during the time of COVID, but it's a one-shot deal. If the state decides to continue this program after those federal funds dry up, we're looking at $29 million of an increase to the ED funds potentially. And so if the money were to be pulled from that ED fund in future years, the average homeowner would see about a $200 increase in the rate of taxes to support that. So it's potentially a big deal and that's if you have an average price tone, if you have something that's more expensive, you know, obviously your tax rate, the taxes that you're paying all people for. Senate Bill 139 was signed into law and that prohibits schools from having mascots or other identifying materials based on race, creed, color, national origin, sexual orientation or gender identity or any groups associated with the repression of others. And so that one was passed, Act 173. We've talked about in the past, but to remind folks of what it is, it's a plan that was put on the books probably four years ago to change how the state funds special education. And it does go into effect July 1st. They decided not to delay it despite COVID. We did our calculations in planning for next year's budget, knowing that this was going to go into effect and got the best formula as we could from the state at the time. We saw a $200,000 loss in money that we would normally expect from them, but we did build that $200,000 into the budget request. So it should be covered. On a slightly brighter side, the governor did sign into effect the new funding formula that controls what schools receive from the Ed fund. You know, we've talked about the weighting studies and things like that. It is very likely that the district will recoup some of that loss money in terms of special education once this goes into effect, because we have high poverty and poverty is weighted very highly. Can't give you an actual number, but hopefully it reverses all, if not more of the $200,000 loss from the state. Problem is, is it'll be a couple of years that will go into effect until 2020 comes next. And so those are going to take these right now. And hopefully, you know, next time, Bill will decide on what he's signing, what he's rejecting, or what he's going to let Bill into passage without signing. Okay. Any questions about that? We also, the BSBA, if you read their stuff, Bill will attempt to sort of keep us up to date with that as well. So I put the annual agenda in the packet. So this every year, so that's the month-to-month. It's the month-to-month list of sort of the things that the board gets put on the agenda. There it is. So it's right after or before the facilities report. And this year, we basically, we set as a board, let's just go with the annual agenda that had been there in the past. And this may be something that, again, I'm going to encourage us to maybe look more closely at in July, because as we do our ownership linkage plan, we're going to need to sort of fit those things in there. Some of this, it's just, it's been done from year to year. It's sort of our scheduling of when we're monitoring particular policies. So those, that's pretty much kind of standard. Some of the budget stuff is standard because we do that every year. So that's in there as well. But it seems like the board development row might, I think, in addition to policy training, governance training, and also that's where the orientation would go in, right? Yeah, that's right, yeah. And if we're doing it by, I don't know where to put it. Twice a year. You didn't start that agreement here, but at least. Right, so we'll, we'll have our orientation in here. And then, and then in March instead of orientation. So I just want folks to be aware of that. So as you think about what our year is going to look like. And again, this sort of outlines for you to sort of our working year. So we're coming to a close now and we're looking ahead to the coming year to make sure we're doing to do. But this gives you the schedule of when we're revealing particular policies and that sort of thing. I just have, with the ends monitoring, when I just look at this, you know, the March meeting is always the meeting where we have to do board members, with your organization, the board, we're going to have orientation. I feel like it's really hard to throw in, like I'm seeing one, two, three, four ends monitoring items for a month and we have new board members who are just kind of trying to understand that first meeting and getting a lot of information. So again, I'm not, no, you know, looking at these, if these are things that we decide we still need to hear as a board, my recommendation would be potentially, if it's possible, we move those to the April meeting because I just feel like as a new member coming in and having to then try to understand all this new stuff and then have to hear these ends monitoring reports, it's just a lot. Right. And the other thing is this year, because we changed around a little bit, we didn't do those. We didn't do that. No, no, it's fine. So we decided to put the newsletters and stuff in for the elementary reports. Right. So again, if people wanna sort of think about things that they, again, in preparation to the July and August meetings to sort of have a sense this is gonna drive the work that we do as a board. So we wanna kind of make sure that we're focusing on the work that we need to be doing. And part of what I'm looking for is input from the board because this is something that in our policies, they want the chair to kind of be leading the board in that direction. But I also want some input and direction from the board. This work as a unit, not just me telling you what. Not just me, I'm a board of Ann, I'm a board of all of you. So as you kind of look ahead. Well, I'm correct. Also, we didn't see some of these things this year. Like we didn't do the RTCC here for a project. Right, right. A bunch of these are right. I think what Linda put in was what? I've introduced what was there last year. Basically, because I didn't know what you guys wanted to do. So what about community events? What did they used to look like in April, May, and June? Board members would do what were called direct inspections. That was a part of Brent's head is ends monitoring piece up that you would go to things like maybe view the eighth grade portfolios as part of maybe critical thinking and just see if you felt that that was a good indicator that students are going to get critical years or sorts of things that I remember when I was looking through stuff my first year. Yeah, they had a booth at fourth of July once to, I think they had some surveys and different things. I remember that. This is the community engagement. This is going to be our ownership linkage plan. That's what that's going to be become. So that's what will take place in there. The Yale monitoring is pretty standard and the ends monitoring, the way that part of the reason why we pulled some of this other stuff off is basically it was not really ends related. It was more how the elementary schools are what they're doing and how they come up with the data. So it was a fair amount of work for the administrators to put this report together and it wasn't really board. The board is looking at the outcomes. You're not looking at how they're doing it. And so we pulled that from that. But that's something, again, as a board, we need to think about, we get that one ends report from Lane in October, actually is more like when it's available or at least it seems to be. It's where the data comes in. Yeah, it seems because he's relying primarily on state data. And remember our ends report, and this is what gets a little bit difficult. Our ends report is gonna be an ends report of the last year. So it'll be actually this year's data. And so again, when we think beyond October, do we wanna do some little sort of check-ins with the Lane in some way that's looking at outcomes that are more timely to the current time period. And I don't know if that's something that the board would wanna do or... And that may be, again, an area that I feel like the board and I would say myself, we need to continue to improve and understand is our monitoring of the outcomes. Because that's really our main job, is to be thinking about what is it that we want the district to be producing for students and monitoring that and being able to check in it along the way to make sure we're on track for that. You know, you don't wanna wait until your kindergarten's a senior to say, oh, wait, shoot, we should have been doing this. So it's kind of thinking about what little check-ins would be useful for the board to say, yes, we're on track, we're moving toward the ends that we are hoping that students will have by the time they finish the system. So that area of the annual agenda, we may wanna add some things, but the old reporting was very means-oriented. I think we need to focus on outcomes and thinking about what outcomes we might wanna be looking. But that first ends report will be outcomes for this year from the 2021-22 years. And then we can maybe focus on the 22-23 from October onward and figure out what we might wanna look at as a board. So those are some things to kind of think about. And as you're reading, you know, the Carolyn's book, I think it will help you kind of think about what should we be doing and looking at. All right, so, and we'll, so I will be putting together hopefully kind of a, some of this stuff is just the executive limitations that monitoring will stay the same and I'll play around a little bit with it. We'll revisit in August to kind of look at we will have put in our ownership plan and maybe are begin to think about so board education could be in there too as sort of things that we wanna do throughout that this coming year in terms of areas that the board feels like it needs more information to learn more about, right? All right, so we are moving on. Two different agenda items here. Facilities report, Lane. So the facilities report anything that's new from last time that we met is at the very top and highlighted. A lot of that right now is intended to be paid for with surplus funds. A lot of the other items, some of them have been on there a little longer than I like, but part of the reason is that there's massive supply chain issues like preparing the fire that happened here at RVS. We're still waiting on the heating unit to come over from China, I believe it is. I mean, we have no date for when that's gonna happen. A couple of other things that are kind of above and beyond the report, I think it's important to keep the board informed about is that a year or two ago we did replace the entire roof on Landoff Elementary School and there have been leaks despite the warranty. The company has come out several times to try to fix it, it's been unable to and then they have been becoming slowly non-responsive. So I have authorized the facilities managers to get together with our legal counsel to force a solution. We've got a pretty strong warranty that needs to be honored and we expect them to do that. Plus if any damages happen because of the leaks we're gonna expect them to fix them and replace that as well. Central office right now is being prepared to undergo a moderate renovation now that the student facilities needs have been taken care of so there will be a moderately large request from reserves coming up probably at the July meeting. That building, I don't know if it's ever been redone since it was purchased. It's an ancient farm building, used to have a barn on the back is my understanding. I have unfinished walls in my office and just have the fiberglass sticking out. So it'll be nice to get that up to speed. Plus I'm worried there's a little water damage that's happening in areas that have been taken care of and we've got to prepare for the assistant superintendent but we'll be starting on July 1st. Get those spaces up to speed. All of the district's smart boards. So these are the main units that the teachers presents lessons to the kids through that are used in classrooms across the entire district will be replaced this summer. There are only 21 of them. Most of the existing ones were purchased over a decade ago. They have a useful life of five years. So it is more than time. They are being replaced with something along those lines. That's a starboard. They're actually being replaced with an upgraded version of that called ClearTouch. They're absolutely fabulous. They should have at least a 10-year lifespan and they do not require a projector. They're incredibly light. They can be mounted on the walls or better yet they can be placed on a cart and wheel to wherever you need them. And so that's happening across the district this year. Outdoor classroom spaces at RES and Brookfield are complete and we already talked about this is kind of facilities on the increased cost of people for next year and what the impact may be. And so those are kind of the additional about the beyond what's important unless there's questions on anything. Any questions? Fred, for folks that are new how this report works is once the work is complete or the equipment that was purchased comes in I do a direct inspection. Robin does them as well. And so if you see our initials next to it it means that yet we've gone out, we've looked at the work was actually done or the equipment is actually. Just a check to make sure that the district's money is going through where we are supposed to be going. Next up are the required policies that have been reviewed and updated. And we saw them last time for first reading. We're on the second reading. So through and last time my only suggestion was there were a few that were optional and they were repeated what we already have in our policies as a board. So I pulled those out. I stuck with just the required changes. In the case of the one, two, three, four, five that remain, we currently have all of these policies in place right now. The problem being is that the laws and the ranks that feed into those policies have changed a little bit. So the remote school boards association legal team usually gets together kind of reviews that and says, hey, based upon how the laws and the ranks changed you need to update the language of your policies to kind of match. And so there's nothing really dramatic in the changes there with the exception of F29, which we'll talk about in just a minute. Most of them are just minor updates to language. So C7 is the student attendance policy. And really what it does is it defines truancy and how districts are expected to respond to it. C1 on student records basically outlines for the Family Education Records Privacy Act. Wait, can I ask a quick question? Sorry, on code C7, who is the truan officer? So in July, that is one of the things that you will be doing is you will be determining. I will recommend it'll be the principals who the truan officers should be and then the board appoints them. Yeah, okay. Thank you. Yeah, typically it's been me and the principals. And they've been willing to get that right. It doesn't matter how they have to be. And then they're the most logical because they know the kids the best, especially if they're students that have been not attending. And so C1 student records, like I said, that's basically outlining our responsibilities under FERPA. We have to do that anyway under federal law. So it's kind of a redundant policy but the state's made it the required one. C8 on pupil privacy outlines our responsibilities under the Pupil Privacy Rights Amendment. And that focuses on what we do with data that we collect and surveys, what we'll have to do with it. F29 is a new policy in this one. We actually is required by law. The VSBA had not developed a model policy on this one. So I went to PHRO's legal team. They took a look at it and what you see is what they've developed. This one requires sexual health education and providing high school students for that access fee on those. That was a state law that passed, I think, the year or two ago. B1 is about substitute teachers. What it does is it defines the qualifications if somebody wants to be a substitute teacher and ensures that we're training them on mandatory reporting requirements. In other words, if you suspect child abuse, this is what you have to do. So those are the five required. I've also trained in FERPA. The substitutes we do, not as extensive a training as we would do with the regular staff. I have pulled them in in the past. I do a pretty extensive training with the new teachers during the boot camp. And I pulled the subs in at those times and paid them for the ones that can show up. But they do get a packet of each school that explains the other parts and pieces that they're expected to be. It's not great. This, 29 on the policy, this is F-30. Oh, sorry about that. I'll go back and make sure. I see here. See here. It puts this up here. I'm actually the one that created the code for it. So, because it didn't have it, it was a BSPA, so F-30. Gotcha. And thank you. Okay, so, as a board, we just need to move through these policies so they can do an effect for the district. We must have other questions for one in regard to any of these particular policies. And again, remember, as the board, pretty much we've required that he follow federal and state law, meaning that he has the district adopt all of the policies that are required. So, if we don't adopt things, we're putting in out of compliance with our own policy that says he needs to follow those laws. So, if we accept the state and federal required policies updated as written. Okay, do we have a second? Seconded by Sarah. Any questions or discussion? All those in favor? Aye. Aye. Aye. Aye. We got chosen, too. Is that one? Reason or opinion? Yeah. And next up is our consent agenda. And in there, we have the minutes from the last regular meeting and special meeting. We have the arbitrage, which is just the forward approving that the district can borrow money. This is more from, and that needs to be in motion. More from Robin from the... So, what in particular? Barton? What are you... The motion... See, either everybody has to sign it or they can authorize you to sign it. The arbitrage. The loan documents, yes. Yeah, yeah. So, and that's in this... That's what this approved arbitrage is, you know? Yeah. Okay. And then there's the LEAP, which is federal funding, right? Individuals with Disabilities and Education Act. It's an assurance page. In other words, by signing it, we're agreeing that we will provide whatever data they need to provide to the federal government to show that the state's in compliance. Okay. And then list of professional contracts, which is just the last board meeting. It was in the packet, but that's enough now. But it's been updated because I've been doing contract this week. It's been updated a little bit more. So, this is, again, this is the district where we're just... It's in the consent agenda because it's operational. It's what we're planning in the district need to be doing in order to run the things. So, do we have a motion to approve the consent of Linda as it is or as one sleep? So most. A second back. Any discussion? All those in favor? Sorry to clarify. Okay. Yes, you can too. That's approved. And then we're moving on to the closing. We have the principles reports. We have Lane's report. Are there any questions regarding any of those? Any members? Again, that's just information. So the board is aware of what's going on in the schools. Seeing no questions, I'm going to move on to the action recap. We've made a lot of decisions about July and August. So at our July meeting, we're going to be working on our ownership linkage plan primarily. And Chelsea, Rachel, and I over the summer will be working on a sort of an orientation review for all board members that we'll do in August. And hopefully board members will be receiving and reading the Carolyn Oliver book. And thinking about the board agenda for starting in August in terms of just sort of laying out our work for the year to provide input in that. Yes? So are we addressing the yearly agenda in the July meeting as well? Because it starts in August. So to review it or try to do it during a regular meeting in August seems like we're then kind of behind. Right. Although in August, we're going to adjust that plan. It seems like that has been done in July. Usually in August, and we actually moved the superintendent's evaluation to October because we need to have that end's report from the previous year. So yeah, it says approve agenda and goals. That's sort of, and we could kind of, we can probably spread that between August and September. Just seems like we're going to adjust the yearly agenda. It must be done before we sit down at a meeting to approve it. Because. So, but I heard pretty clearly that we only wanted one agenda item for July. That needs to be added to the annual, right? I mean, what will become, what will be in that meeting needs to be added to the whole agenda. So it might feel good. So we can broaden it a little bit. Yeah, I have items that are pretty minor, but would have to be looked at by the floor. For the August meeting. For the July meeting. For the July meeting. Oh. So there'll be reserve fund requests. Oh, right, right. There'll be updates to the master agreements. The smaller ones, the admin one, the admin two, the supervisor and the confidential staff. You'll appoint truancy officers. There's a funds policy discussion that we need to have because I'm still not clear from the auditors what that is. And then the auditor meeting. We're trying to get that set up. She still hasn't confirmed if she can do the date, but we're still trying to get that set up with her. They don't have any problems because of staffing. Right. Like most folks. Right. So we're now two months. We do have a draft letter. There are no real findings. OK. So we'll, so that it's growing a little bit. But July meeting, but we'll try to keep it to the ownership plan. The annual meeting. And then, and then I'm going to, I'm going to call it district operations really, because it's that's a lot. Well, and then, and then it is some oversight on our part with the with the auditor. OK. So so that's sort of what what we'll be putting together for the agenda for July. OK. So any any questions regarding that? No, I'm going to move forward. So now we get to try. Our monitoring of our. Our new our new way of sort of looking at our process as a board and focusing us on policies and how we're doing in terms of our own work as a board. So we're going to take about 15 minutes. Oh, that's going to put us a little bit behind schedule. But maybe we can go pretty fast. But we were going to be taking a look at policy four point one. And you should have in your packet the next policy for. Oh, boy, for the July meeting. Unless we want to look, I give up it. Unless we want to have a quick. We all have to do it again. We could push it on to the. To the August meeting. But what do people think? Or did we just go for it? I'd like to push it on to the other. OK, so a lot happening in July. So we'll do that. We'll push that to the August meeting. We also the way that these are broken. I mean, we kind of talked about and you aren't at the meeting, but we talked about how this really breaks down each part of the policy. And so if we all commit to doing our homework before the meeting each time, it's pretty easy to just summarize and go through and if there's any issues. I mean, it might not take a few minutes. Yeah, right, based on how we all feel about it. I'm guessing I don't know how you guys feel about it, but. Right. OK, so any suggestions on how we go about doing this? Do we have a copy or which I just want to. A 4.1. Oh, I have it. So I have all of our policies in a in a binder that that. Linda put together for me. And I find it super useful. I'm old school, so I like paper. But I often find trying to pull them up. On, you know, on the computer during and and Linda, you had mentioned to me way back when you did this, that if other board members wanted to have a similar folder, it would be easy enough for her to put together. So just email me or something. OK, I can just bring some if you guys all want them. So did you know? I don't know because she wasn't. Oh, oh, oh, I thought I'd said. I really did. Maybe it wasn't an email. I remember. I do remember seeing something like this. Yeah, she may have or was it something you sent to me for the package? Yeah. Well, I sent you the next one. I sent you the one point to remember if I did. No, I would be in here. I think it's in the packet. 4.2 is 4.2 is in the packet, 4.1. I'm looking for yours. It's for the description. Yeah, you shared the thing on. I just didn't. If I didn't pair it because I didn't know what to do with it. OK, wasn't. I'm not meeting. OK, so so basically what we're doing is we're taking each piece of the policy and looking at how we're doing with it. So the first section, the board will govern lawfully observing the principles of policy governance model with an emphasis on an outward vision rather than in internal preoccupation, encouragement of diversity and viewpoints, strategic leadership, more than administrative detail, clear distinction of board and superintendent roles, collective rather than individual decisions, future rather than past or present and proactive rather than reactive. So. I'm curious what people are thinking. And in regard to that, anybody want to go first? So and do people understand what what they're talking about when they sleep or what the policy means when outward vision rather than an internal preoccupation? So in policy governance, again, we're looking out to the future. Where are we going? And we're looking at sort of the bigger picture as a board. It's the model is trying to push us to think about. What does students need by the time they finish? And are we getting there? Or are we getting mired in the the operational aspects of the district rather than the outcomes? What what's being accomplished? So I was rating us pretty poorly on on the outward vision. And that's been something that we've struggled with as a board since the time that I've been on the board. Because I think we we get tied up in sort of how things are being done rather than what we're what's being accomplished. Are you reading this overall in general or like this meeting? Oh, I was rating our our. Oh, I was writing like overall me, too. OK, you're thinking meeting. Well, I did. Yeah, that's an excellent question. I hadn't thought of it in that. Yeah, that's so that's why we were having a hard time answering. Right. Yeah, I'm reading it. So are we supposed, I mean, it's not going to change if we do this at the end of every meeting. If it's overall, I feel like it should be more of a present like at the end of each meeting. I thought we were doing. I thought we were reviewing our policies and because obviously we can't do every policy meeting. We were just looking in depth overall, like, OK. How we wanted the time because by the time we get through all of the work and it'll be like, OK, well, let's revisit. That's how I interpret it and not rating how we're doing. But the policy itself, the policy itself, like, yeah. The wording. OK. Are we following this? Are we, you know, that's how I took it. OK. And I just did. I mean, when I made my notes, I was just thinking like in general. Yeah. So OK. That was a question that I had. Right. Which which leads us to do we still feel like we do want that sort of overall? How did we do in this meeting? No, no. Yeah, that doesn't mean that we're pretty good at knowing how the meeting went or not. When I was doing this, I thought it was helpful just to go over piece by piece what we were doing. And then, you know, I mean, when I was answering the questions at the end, I just was, you know, overall, how I felt. Mm hmm. And. Well, I guess my question being, again, on the outside, something was unable to be at the meeting. But how are we using this? And from a, how are we reviewing this in a way that's productive? And then B, how are we using the information that we garner from our results to, like, move forward, either make adjustments, make changes, revisit items? I guess the practicality is my concern, and maybe that's just obviously because I wasn't unable to be at this meeting. But. So if you look at the questions in the back, so so it's so that we can look at select one area of this policy for improvement over the next year. So it could mean just, you know, what what are we? Do we change sort of what we're doing in some way? Do we add something to our annual agenda? There could be things like that. What actions we will we commit to taking in the next year to improve our application of this policy who will be accountable for the leadership to ensure it happens? And when will we will we assess our progress? So just like with the and this came up because just like the other policies that we have, we as a board need to be monitoring our own. So we monitor the executive limitations. We monitor the ends. But part of what we need to be monitoring is how we're working as a board. Also, are we doing what our policies tell us we should be doing? But I think in the interest of time management, the the the grid is the work that we do on our own. And brainstorm ourselves. It's those questions at the end that I just get concerned. But again, we get very bogged down. We get in the weeds a lot. And I think the point of this exercise is for the weeds to happen before we're sitting here. Yeah. So which areas were rated as some that skip the first one? Because that's just listing and there are a lot of people here. We might have different answers. Someone throw out an area of the policy that could be improved. Right. So I'm not kind of. I like it. I like it. Keep going. This is this is about evaluating us. We didn't like the, you know, 12th second. Let's get a three or five. Right. But it is just meant to realize it, right? Keep us. Are we doing it well? No. OK, what can we improve? Let's do it. So for my example on this, the one area of this policy, I just said number six. And then going off of that, I just said what actions are we doing? And this document is what we're doing. So we're going to discuss it each time we're working on it. Number six was we'll monitor and discuss the board's process and performance on a regular basis. I think we talked about that and being like we have this self evaluation and we always just kind of go through the motion every time. And we actually aren't talking about it. So I was like, OK, well, this is something that we're recognizing. We're choosing to read the self evaluation differently. We're going to review our policies. And then as far as accountability, I just said the entire board along with and providing the next policy for discussion a month prior. So we have time to review it. And then as far as reassessing progress, I just said, you know, maybe one year like however long it takes to get through the policies. I didn't really know. But each time we are going through the policies, you know, just thinking about the month prior and like, oh, you know, are we following what we're attempting to work on the month before? I don't know. That's that's my example. I accept. So in number four, we're doing we we we had it as a never done because that's number four was continual board development will include orientation of new board members in the board's governance process and periodic board discussion of process improvement. And we have I should I'd say we rarely but we did do we did talk a little bit in this board meeting about just being clear about how we do open meeting, how that's done in terms of, you know, knowing, knowing the process. So we're clear on that and we're adding to our annual agenda and we're going to work out a orientation and orientation for new board members. And hopefully in August, we'll have our first run through of at least some basic orientation steps at the board. So that will be happening. So we're doing some of this stuff. But again, it's helpful. I find this really helpful because it it it regrounds us in our policy. So we're focusing on what our job is and not getting caught up in other things that are interesting, but are not what what we need to be doing this board. I think the more we use this as a tool, it would become a little more comfortable with these things as well. Yeah, this was kind of like a dress rehearsal. Yeah, until right. And your question was awesome because I hadn't even thought of it in regard to just the meeting. I was yeah, I was right there, you know, so OK, so. I didn't know if we had gone over that at the training, but I just remember that part of it. Or yeah, any other observations? OK, I'm going to I'm going to move us along then. And we are we are going to do policy four point two, but we'll do that in August. And everyone hopefully will have gotten through. Carol's book, which will help. I think it'll help in this process as well. I'm pushing the book. So, and if you want us to order that, you need to give me the information about it. OK, yeah, it just she just sent it out earlier this week. And I haven't I haven't had a chance. So. And then it'll probably be easiest once we get them in. People can just pop by and pick them up. Sure. That you're looking at me with a question. It's no, you're clear. We could mail it to your Rachel. If you're naming. OK, OK, so I'm changing review of four point two is going to go to August now. All right, so now we are. We're going to be moving into executive session. First, Chris Boyle is here. Chris, sorry, are you there? Yes, I am. Perfect. When they move over to executive session, there is another link that I sent. Do you have that? Yes, I do. Awesome. I see you all over there. No, I'm too executive session. You're OK. I second that. OK. All those in favor. All right. Does that mean that you say adjourned?