 Thank you board members and staff liaison for joining us for the board's commissions and committee outreach meeting it will start shortly. I would ask if you can please rename yourselves with your, your name and the board that you are that you serve on. Maybe for example, Terry Griffin Board of Community Services. If you can rename yourselves in zoom that would be much appreciated. The meeting will start shortly. Thank you. Good afternoon everybody thanks for joining us. I am going to get started right on time out of respect for everybody's time. We will be ending at 630 hard stop time because I have a few people who have some time constraints. So with that said, thank you and welcome. I just want to just say a couple things. We do have interpreter services for this meeting and our zoom host will explain how that works. So, Dana, can you please explain to everybody. Thank you, Stephanie live interpretation can be heard on the Spanish Channel. You can join the Spanish Channel by clicking on the interpretation icon and zoom on the toolbar it looks like a little globe. Ziomara is the interpreter currently on our panelists side of zoom and Pablo is interpreting on the Spanish Channel. Approximately 45 minutes into this meeting will we take a brief break for the interpreters to switch roles. Ziomara would you please interpret what I just stated so those participating who have not jumped onto the Spanish Channel know how to do so. Of course, thank you. We are sending interpreters so that you can understand in your national language, Spanish, what is being said in this meeting of the city of Santa Rosa. We want you to know that there is a place where you can enter, where it looks like it is an old place where you can choose the channel to listen to what you need to listen to in Spanish. We have two interpreters Pablo and Mara, one will be interpreting for questions and the other will be interpreting what is being said in this meeting. Okay, thank you, Ziomara. You can mute your microphone and take this as your rest period while Pablo interprets on the Spanish Channel. At the end of the workshop, and as much time allows, City Clerk Stephanie Williams will open a question and answer session. And the interpreter on the panel panelists, I will be prepared to assist anyone meeting interpretation. And now I'm going to turn it over to Mayor Schwedhelm for a welcome greeting. Great. Thank you so much, Nina. And thank you all for attending this. A lot of folks don't realize the amount of services that the city Santa Rosa provides, which you'll hear from tonight is the 13 different boards commissions and committees that help make up and help us us being the Santa Rosa City Council. Accomplish our goals. That's a crucial role that these boards commissions and committees play, because it's just not the seven of us on the Santa Rosa City Council. What we do is create the goals for each two year session. And each member and representative on the boards and commissions, more of which what it will, you learn more about from the folks today. So I appreciate your interest in them. You will learn things you never knew you never knew about the city of Santa Rosa. Should you be selected to participate on this. It's a great way to big give back to the community. I will be honest with you. The pay is not that great, but the rewards for making a difference in your community are significant. So I appreciate your interest in the city of Santa Rosa. Thank you for attending this session. And I hope you learn a lot and you do fill out that application and do want to become part of the city of Santa Rosa. Thank you. And I'll hand it back to Stephanie or Nina. Thank you, Mayor. So Dina next slide please. So we're, I'm just going to go over really quickly the application process. Next slide. So, applicants need to be residents of the city of Santa Rosa and you must be a registered voter in the city. You need to be registered voters and reside in the city during the term of your appointment to a board and you will apply online at srcity.org forward slash board. There's a application there that you fill in and once that is submitted. We get an email and we will save it to our files so that when council members are ready to make appointments and newly elected council members are ready to make appointments in January, we have a pool of applicants. We also use those applications on file for when a vacancy comes up if anybody needs to resign due to whatever reason, and we also will go back to that pool of applicants to for council members to make their appointments. Next slide please. So we're going to cover some roles and responsibilities really quickly. So you may be next slide please. So you may be asking what your role is as a board member, and your role as a board members to assist governing bodies in the decision making process. Some of these boards will make decisions and recommendations to council to planning commission to adopt resolutions legislation general plans. So your role on a board is very important. Some bodies are mandated by federal or state statute or by the city ordinance or resolution. The board of public utilities and the community advisory board are mandated by our city charter and most boards have a forming resolution and they do adopt their own bylaws. Ultimately, the city council has the final responsibility and authority for making policy decisions, but they do make those decisions. Taking into consideration recommend recommendations by some of the boards that bring something forward to them. Next slide please. So what do you do as a body member. As I mentioned, each body has a set of bylaws outlining the mission purpose and details of the functions that they do and some include annual lists of goals and objectives. As a board member, you will serve as advisory bodies and especially if it's an authority, you work programs and you have a relationship with the city council as a governing body or a board. You are also committed to fulfilling the mission and goals of the advisory body that you are sitting on, but also the goals and missions of the city council. So you have, you know, a lot of responsibility to accomplish annual priorities and to help serve in the accomplishment of the goals of the city council. Next slide please. So as a member of a board, you represent the community at large. You, we don't work in silos. You're not it's not exclusive to one point of view while you may have your view you share those on your board. But you always try and come to a consensus when you're trying to move something forward for recommendation, and you always want to take the community or the city as a whole into consideration when you are making those decisions. Next slide please. So as mentioned before there are some legal requirements you need to be a resident of city Santa Rosa and you need to be a registered voter and that is, you must maintain that registration and residency during the term of your appointment. And then there's the Brown act, which is the open public meetings law, the political reform act, ethics and conflict of interest requirements and the public records act, which we receive a lot of requests for records, and you will get training if appointed you will get a grant and what the political reform act means and also public records and some advisory bodies are designated in the city's a conflict of interest code, and are required to file statements of economic interest, your statement of economic interest is a form 700 it is a public document. And this is where you would disclose anything so that we can see or the public can see that if you have something on an agenda, and are making a decision on something in Santa Rosa that you don't have a vested interest in it, and therefore creating a conflict for you to vote on that. So, those are all very really important things that we make sure that all of our board members do not violate that conflict of interest code. Next slide please. Yes, you will be provided with training with the city attorney's office and with myself the city clerk on Brown act political reform act and public records act. We also will provide ethics training, and then you will also have some specialized training and orientation by the staff liaisons and chair of the board who will be making presentation shortly. And then ethics training and anti sexual harassment trainings are required by the city in the spring time and, like I said, we will provide some ethics training but if you can't make it. The Fair Political Practices Commission also has an online training that you can complete. And the anti sexual harassment training is done through our HR department and we can coordinate that training with new board members. So this is just a great quote from Martin Luther King. Everybody can be great because anybody can serve. You don't have to have a college degree to serve. You don't have to make your subject and your verb agree to serve. You don't have to know the second theory of their thermodynamics to serve. You only need a heart full of grace and a soul generated by love. So serving your community is a very important job. In fact, it's probably one of the most important positions that helps the city run and makes the city run without the service of our community members. We couldn't get most of the work done that the city does. So I thank you. The city thanks you for your interest in serving and if you do get appointed in your service. Next slide please. And again, you can apply at srcity.org forward slash boards. And if you have any questions about applying or have any issues about applying, you can certainly email me at swilliams at srcity.org, or the deputy city clerk dean and manis at dmanis at srcity.org. And that's spelled dmanis at srcity.org. And now I think I'll turn it over to staff presentations, each of the staff liaisons and possibly board chairs will be making presentations and giving information on each of their boards. Thank you. Hi, thank you, Stephanie. My name is Tara Thompson. I'm the city's art and culture manager. I oversee the public art program for the city of Santa Rosa and staff, the art and public places committee. The art and public places committee is the governing body that oversees the city's public art program. The committee advises public art program staff, the city manager and the city council on matters related to the program and advises on policies and goals for the placement and selection of public art, as well as ongoing maintenance. The committee members also participate in the selection and approval of public art project. Right now is an exciting time for the public art program because we're undergoing some strategic planning as well as some crisis response planning in response to our current state of crisis here in the community, including COVID. So our original mission that we're continuing to work under but now revising through this planning process is that the public art program is intended to enrich civic life, give voice to the unique creative spirit of Santa Rosa, and to galvanize the city's reputation as an arts destination. The program integrates a wide range of public art into public space, creating a livable community and contributing to economic development. In addition to some strategic planning and crisis planning that we're currently doing the committee is also working on the selection of the permanent artwork for Courthouse Square, the Imagine Art and Old Courthouse Square project, as well as we have also been assisting with the open and out program on 4th Street and Courthouse Square in downtown Santa Rosa to install temporary art within the footprint of that program. The membership is made up of seven members that are appointed by each council member and members should possess professional experience in the field of visual or public art, but could also have experience including environmental design, placemaking, economic development, tourism, or just a background and general interest in the arts. I encourage you to submit an application. We'd love to have some new members express interest. There's a lot of exciting things that you could be involved with on this committee so thank you very much. Thank you Tara. Thank you Tara we're going to move along to bicycle and pedestrian advisory board we do have Nancy Adams on the line along with Sean Ralston the board chair for BPAP. So, Dana, can you hear me. Yes, I can thank you very much. This is Nancy Adams and I, my video saying that's not, I can't access it so I don't know. Nancy, we can hear you loud and clear. Okay, perfectly. So, so thank you. I am happy to be here this afternoon to share a little bit with with those participating in the zoom meeting about the bicycle and pedestrian advisory board. So, kind of like Tara it's it's a real exciting time for our advisory board for the city. We just had the city council approve the an update of the bicycle and pedestrian master plan all a year ago back in March of 2019 and that is a policy document that's really going to provide a lot of guidance to how we, we are mobile to the city rather than using our vehicles. So, that's, that's, that's a very exciting time for us to kick off some new policies and some new bike and pedestrian network recommendations that came out of that plan. And I'll say that the, the board's responsibility one of them is is was a was a huge commitment to to see in this plan to the finish line, getting it to the city council so it was a it was a very focused effort and as you can see on the slide, basically, the board beats every other month the third Thursday and four to six, when we are in, in an actual meeting place where we're at at the municipal service center south building which is out office Tony Point Road by the fire station. And during the process of the plan. It was so it was such a huge lift. The board was actually meeting every month for about a year and a half so it really took a commitment of the board members to, to help, you know, shepherd this through. So, as a result of that plan, we actually established some some policies that are and some goals that are, we're new to Santa Rosa, you know, such as looking at our mode share how many people actually do walking bike in the city and really trying to get that for for our community, and looking at a vision zero which is trying to reduce the number of crashes involving pedestrians and and cyclists. So we're actually participating in a countywide effort. That and then there's other initiatives such as bike share, which actually is going to launch in 2021 and that's a two county effort with Marine County and Sonoma County and that will put some bike share hubs, about four of them within the city, probably two in the downtown area and associated with the smart station in downtown and then the smart station up at the the North end by Connie town mall. So that's another exciting initiative that the city hasn't really experienced yet so there's there's a there's a lot in the offing and one of the responsibilities that also the board does is they, there's a some state funding that comes to the city, and we use that money every year to look at where we would build construct or design and start building bicycle and pedestrian projects and so you know that the board has a strong track record of identifying projects for us to work on. And so that's always exciting for them to get their input on where we actually put this money and where it goes within our community to construct bicycle and pedestrian projects. So, and then lastly, I would just say, some of the, some of the other infrastructure projects that are really not too far off is is a is a very significant bicycle and pedestrian over crossing right in the vicinity of the junior college and Connie town mall and, and that just went to the city council, I guess it was in July now. As part of the environmental review process so we are anticipating getting our California environmental clearance and our federal environmental clearance by the end of this year. We're already starting the design on that process. And we'll certainly kick that off. And next year and that's a, that's a really monumental leadership project for for Santa Rosa in terms of bike and pet infrastructure so that's that's real exciting. And we also have some corridor studies that we are working on and this is this is also something new for us that came out of the plan and and it was a result of trying to identify some further design options for some of the heavy crash corridors for pedestrians and and right now we're evaluating stony point road where there was some significant crashes involving bikes and and pedestrian so so we have an engineering team that's working on that and so a lot of exciting things. And I guess I will close with a couple of things that the board structure is is actually there are nine members and two of the members are at large one represents our, our community of elderly residents and the second one is our disabled representative and those two are selected at large by the council as as a whole. And then the other seven members are council member appointees. So, and then I'll add one more thing and then I think Sean our chairs on so he may add some other things just to tell you how exciting it is. So we do the council do approve an active transportation planner position, which will be helping me with all the bicycle and pedestrian planning and construction activities throughout the city so we are just in the phases of that recruitment and we hope to, to have the commission filled by the first of next year so a lot of exciting things for us so I will stop there and and handed off to Sean most in the chair. Thank you. Thanks Nancy Dina can you hear me. Yes I can loud and clear thank you very much on. Thank you. I just wanted to add and thank you so much Nancy we're just, I'm so grateful that we have an incredible city staff for people who are considering the bike pad advisory board. I really want to throw in a pitch. If you are at all concerned about health collision reduction in our in our city equity of how we can get more people in on our roads, improving kind of the life quality and helping the environment, the bike pedestrian advisory board is really cool. It's just incredibly gratifying that we get to work with the master plan that Nancy just mentioned, and it kind of converges with the city's plan so we work together, and you know I guess I'm kind of a closet, a closet transportation planner want to I'm not smart enough to be a transportation planner, but I, but I really want to be and and being a part of the bike pedestrian advisory board really lets you do some outreach to get your fingers involved in an actual planning, and then with a great supportive it's terrific. We were instrumental in being able to get the city designated as a bike friendly city from the League of American Cyclists, based on a lot of the work that the city staff has done, you know, and our goal at the end, if you just take a look back at the big picture is just, you know, if we can increase access for site for cyclists and for pedestrians, maintain the network we have and expand it, and just support a cultural change. It's one of the most gratifying things to do. We've actually made recommendations to the Santa Rosa City Council on the bike lanes, and it's just fascinating to be part of government to see that you can actually make a suggestion, get something implemented, and then it really happens. So, I'm just grateful for the incredible staff and and we're looking for some good people, and we're really a friendly bunch so the invitation is open, and I hope you apply. Thank you, Sean. We are going to move along to the Board of Community Services, and we will be having Jen Santos come on for making that presentation. Let me just promote her to a panelist. And Terry Griffin, the Board of Community Services chair. Hi, Deena, can you hear me? I can. Thank you, Jen. Thank you so much. I'm Jen Santos, Deputy Director for Parks, and I am also the liaison to our fantastic Board of Community Services. They're a seven member advisory board appointed by Council, and we meet the fourth Wednesday of every month at four o'clock. And I'm really excited that we'll be starting our first virtual meeting next Wednesday, the 28th of October at four o'clock. I also wanted to note that I am joined tonight by our chair, Terry Griffin, and potentially was supposed to be joining also Vice Chair Kwant, so they are available for questions as well. They use city recreational and cultural policies, facilities and programs. They advise the city council on their adequacy and effectiveness. They advise council on matters relating to community beautification and many of these things intersect with what Rec and Parks does. The board also assists staff in the formulation of rules and regulations for the use of city parks and recreational facilities. One really great thing about this board is they're very active in the community and they get out and attend community meetings we have, park dedications. They're very active in our parks and they're very knowledgeable about the park system, which is really great when they are hearing things that come before the board. It's really great to have that background. I wanted to highlight some of the things that they've worked on over the most the last couple of years. In our recreation field they have assisted with the decision making about whether or not to convert a tennis court at Findlay Park to four pickleball courts and the striping of one pickleball court or one tennis court to be both pickle and tennis. This was really controversial and if any of you know anything about pickleball it's a really popular sport nationwide and it's no different here in Santa Rosa. Ultimately this board heard both sides and a lot of information was presented to them they visited the park. They got to know all about pickleball, and they ultimately recommended the conversions. The board also has provided feedback on golf course and greens fees, recreation fees such as pool entrance fees. They provide recommendations for council approval park master plans and improvement plans and provide feedback regarding operations for recreation and park related projects. They are very active in our community as I mentioned. There's a lot of things going on in recreation and parks and the associated projects with those. We often have art projects in our projects and they are heavily involved. It's a great board to be part of. We do currently have one vacancy so I hope that we get some interest tonight. And I also yeah so I just wanted to also remind everyone that the chair and vice chair also here tonight. Thank you. Chair vice chair did you have anything to add for the board of community services. Terrific thank you, Jen, Carol and Terry. We're going to move along to the board of building regulation appeals. Joining us for the board of building regulation appeals is Jesse Oswald our chief building inspector. Good evening can you hear me. Yes I can thank you Jesse. Hi this is Jesse Oswald, chief building official with the city of Santa Rosa. The board of building regulation appeals with the acronym Bobra is made up of seven members and their qualifications range from the potential of being a contractor structural or civil engineer. For an architect, electrical engineer, electrical contractor, mechanical engineer or mechanical contractor or plumbing contractor. And the purpose of the board of building regulations appeals is to provide the opportunity for any decisions made by the building official or the deputies. And with regard to orders decisions or determinations made by the division, as well as additional implications from the property maintenance code, which is enforced by the code enforcement division. So it holds a really important feature for allowing public process and any any orders or interpretations or notices by the division. We currently do have two vacancies so it'd be wonderful to have community members with an interest in the code regulation arena to serve and provide their, their knowledge and input into the processes as they move forward. We're a very fortunate board in that the members all take the codes very seriously and enjoy rendering interpretations fair and equitable interpretations for for the good of the community and the safety of the community is really what is based upon. So with that I hope to gain some interest, and we are required to have at least one meeting per per year annually, and we are scheduled quarterly to have meetings on the second Thursday and a quarterly basis. And so with that I hope to gain some interest from folks in the community. Thank you. Thank you, Jesse. We're going to move along to the Board of Public Utilities. Joining us for the Board of Public Utilities is Jennifer Burke and BPU chair Dan Galvin. It's just a reminder if you'd like to apply for any of these boards that we're discussing tonight please go to SRCity.org forward slash board. Thank you Jen for Jennifer. Good evening. I'm here to talk about the Board of Public Utilities or BPU. My name is Jennifer Burke and I'm the director of the city's water department. The Board of Public Utilities is a seven member board that is appointed by city council members. The Board is an exciting and hardworking board with a lot of authority that provides general policy direction and guidance over the operation and management of the city's water and sewer utilities, as well as the Laguna wastewater treatment plant. The Board reviews and approves policies and procedures for the department establishes and recommends the approval of rates fees and the annual budget for the department awards capital improvement projects and contracts for the department and can also negotiate property acquisitions, rents and leases for property needed for the business of the city utility. An exciting current and prospective projects that the Board is currently working on includes our four year rate setting process so we're in the middle of starting that. Our upcoming budget, long range water planning, a recommendation for a sale of $70 million worth of bonds that the council will be considering soon to replace our UV disinfection system. We have a few of the exciting projects that they're working on the BPU members meet on the first and third Thursday of the month at 130. Typically we would meet in the city council chambers during this time we've been meeting virtually, and it is very consistent that we meet every first and third Thursday of the month as there's a lot of business for the water department. If you are at all interested in the water sewer or wastewater treatment, please consider joining the Board of Public Utilities and Dan Galvin our chair is also on and available for questions when the time comes for questions. Thank you so much. Thank you Jennifer. The next board we're going to hear from is our Community Advisory Board. And that staff liaison is Danielle gardenio. Hi everyone, my name is Danielle gardenio and I'm the Community Engagement Coordinator for the city of Santa Rosa and the staff liaison to the Community Advisory Board also known as the cab. The cab is a 14 member board with seven area seats and seven at large seats we currently have to at large seats open. And the mission of the cab is to connect city government and residents so that the public can have a voice in the decisions that impact their lives to build a stronger community. In 2018 the cab passed a strategic plan or adopted a strategic plan and their work focuses in two areas one is the capacity building and training area which our expertise subcommittee. They are currently working on developing an orientation process for the cab training areas for the cab, and they also recently developed some recruitment materials that are useful for city council members when they're looking at interested applicants. Our empowerment subcommittee is our community engagement arm of the cab. And they have been working on implementing our neighbor fest program and a variety of different neighborhoods throughout the city. They are working on developing a citizen engagement academy, and also currently assisting the community engagement office in developing a series of civic engagement one on one videos. They're also actively engaging with our neighborhood groups throughout the city, although right now during COVID. They haven't been able to do so as many of our neighborhood groups are not meeting in person, although if you are meeting virtually we'd like to know about that so that we can continue relationship building with our neighborhoods. In addition to that work, the cab during non COVID times also attends meeting community events, such as the Wednesday at Market Cinco de Mayo the MLK Juneteenth event, and they table at those events, providing information to our residents about various community or, I'm sorry, city projects, as well as community engagement opportunities that are available to our residents. We meet the fourth Wednesday of every month at 6pm. Usually we meet at our, at our first street location at 637 first street, however, due to the pandemic we're meeting virtually the next meeting is on October 28 next Wednesday, 6pm. We invite everyone to attend and participate. And if you want more information about the cab we have information such as our current members and additional information on the strategic planet srcity.org slash cab, and I will be around for questions should you have any. Thank you. Thank you Danielle. Next, we're going to move to the cultural heritage board and our staff liaison is Susie Murray. Hi everybody, can you hear me. We can hear you thank you Susie. Yay. My name is Susie Murray, and I've worked for the city since 2006. I'm now a senior planner for the planning and economic development division, and I'm also recently appointed as the CHP board liaison. Actually that happened just before the pandemic so we haven't had a whole lot of activity until just recently. Unfortunately it looks like we lost Susie. So, let me see if I can get her back one moment. Susie it looks like somehow you got disconnected but got bumped but now you're back are you. It happened earlier too so I'm going to try and just cruise through this as fast as I can. Thank you. Thank you, Susie. What I wanted to say is that it's always interesting. It's sometimes challenging and board members on the CHP are a group of really great people. I also am going to throw in a plug we're looking for a seventh person right now so submit your applications. So far, I'll say that I am for the most part loving it. Part of the staff I want to let you know that you know when you're when you're up there and you're looking at projects, you're not alone. We have not only do you have me the board liaison but you'd also have the staff planner who can answer most of the questions but there are some complex projects. So in those cases we keep, we'll have a city attorney present to answer your questions. We'll also have other relevant staff as needed transportation, traffic, gosh, engineering and development services water, you name it. Part of the board is really balancing the preservation of our historic resources and citywide goals with a focus primarily on the preservation of those historic resources. Before a project comes to the board staff conducts a complete analysis, and you'll get to review their work, along with along with the project materials. The staff will make a presentation at each one of the meetings, and you'll hear phrases like pursuant to an in compliance with, but then your conversations begin and that's when it gets really interesting. Reviewing projects against the secretary of the interior standards and those are that's kind of a, I guess it's a federal document actually and then comparing those to some city documents like our zoning code and historic processing procedures for the owners of historic properties. Again, staff will do an analysis so you'll get to see all that. From my perspective, what is probably the most important thing is your commitment your time commitment. The cultural heritage board meets two days a month, typically. Okay, let's say, I say typically because we do have some special meetings. Typically, it's the first and third Wednesday of every month. Sometimes we have to conduct other joint public meetings or hearings. And we, we team up with our design radio board. Those meetings can happen in addition to your Wednesday night meetings. The other thing is sometimes you'll have a real complex project. You'll have a night meeting that are the Wednesday meeting actually starts at 230 in the afternoon, but those nighttime meetings, sometimes begin at five, and they've been known to go into the wee hours of the morning. That's not the normal, but it does happen. So you need to be prepared for that. The other thing that would be nice is to have some some related professional or personal association with preservation, whether it's, you know, a historic architect or I don't want to throw words like architect out but some sort of understanding of preservation is real important. So as far as trainings concerned, well, I'm going to say it's a lot of it's on the job, other than some of those trainings that Stephanie mentioned earlier. And I'm going to defer now to the board chair Brian Muser, who's also, I'm hoping he's been elevated as well. Are you are you all able to see Brian Muser. I just promoted him under the name of Lisa crayons. Got it. So Lisa, Brian, if you can meet yourself there is a familiar face. If you have anything to add to Susie's presentation that would be wonderful. Okay, yeah, I won't repeat to Susie kind of covered a lot of the notes that I had. I will say that we have the city of Santa Rosa has eight historic districts and additionally some landmarks, and it also has a future of potential other historic districts and other landmarks. And the challenge of the cultural heritage board is basically kind of in a nutshell to act on the public's behalf to identify and support the preservation districts and but it can be kind of a gray line in that each of these districts at one time or another are going to have an alteration, a development, a demolition, a rehabilitation, or a restoration. And sometimes those can be viewed as good and sometimes they can be viewed as as not good. From the historic neighborhoods perspective, it could be either way and from the city's perspective it could be either way. So that's why we have a seven member board. And if it was just so cut and dry if we were just going to follow the secretary the interior standards for rehabilitation. If we were just going to follow the zoning code, then the planners could could do that without having a board, but it's a it's it's it's it's gray it's dynamic. We have to weigh the needs of historic preservation with the needs of the city with taking into consideration what what policy what codes are, and in what the general public feels about the item that that we're dealing with. So, this is my second go around on the cultural heritage board I was on a cluster of heritage board in the late 90s. I'm a new chair to the cultural heritage board actually as well as a new new member. I'm enjoying it very much. I do want to though. I already said this but I do want to reemphasize that how important it is though for you if you choose to be on the board to make the commitment to attendance to being prepared for agenda items. Staff is wonderful. They will spend time with you prior to a meeting if you have questions because sometimes these things can be complicated. I'm fortunate I'm married to a city planner so I can get a lot of information from her, but Yeah, so anyway, I know you got a lot of board school so we do have a vacancy and and we're looking forward to some special person come in filling it. Thank you. Thank you, Susie and Brian. We're going to take a brief moment to do the transition for the interpreters to swap roles so bear with us that has to happen live. We cannot throw up an intermission slide. So, one moment please. Just real quick while we take this break. I just want to say that if anybody has any questions that we can't get through to tonight. You can always email me at s Williams at SR city.org and I can forward those questions to the appropriate staff liaison to get an answer for you. So I'm just going to ask you to turn on your camera briefly and give me a thumbs up that you are now participating on the Spanish Channel. Thank you, Xiomara, and Pablo can you just do a quick mic check and confirm you are on the panel aside. This is Pablo interpreter. Thank you very much Pablo. We are going to move along with the next board. I'm going to turn over to the design review board joining us from the giant. The design review board is Bill Rose, and the design review board chair. Thank you Dina and good evening everybody my name is Bill rose I am the interim deputy director of planning and also the staff liaison to the design review board. I'm going to give a quick overview of the designer view board its composition and its purpose and then I'll turn it over to Scott Kincaid he's the current chairman of the designer view board. So the designer view board or commonly it's referred to as the DRB. It's made up of seven members, each appointed by a city council member. The chair of the designer view board is appointed by the mayor and the vice chair is selected amongst the design review board itself. The board meets on the first and third Thursday of every month. It's had a fairly full slate of projects for some time now. We don't see any lead up the pipeline of projects has been pretty full, and it continues to be that way in the, in the future. The board is typically made up of professionals from the design and development community so often we will have one or more licensed architects, we also could have draft person professionals on the board landscape architects. It is somehow related to as I said the designer the development community, but it's not just architects or landscape professionals we can have engineers we've had civil engineers we've had structural engineers. And we've had real estate professionals real estate finance professionals and we've even had the benefit of public safety professionals on the board. So it's a pretty diverse mix. Design review board agendas, as I mentioned they're pretty full. And each item is pretty detailed so the staff planner will bring forward a project with the staff report a presentation and a full analysis. And it will culminate with a staff recommendation and the board then takes action and as chairman user mentioned a moment ago with the cultural heritage board. The presentation with the designer view board and the cultural heritage board you'll hear momentarily the planning commission is the exercise of discretion. So the that's often the gray area it's where there's not necessarily a specific provision, but it's where the board looks for things like compatibility or the appropriateness of a project. The design review board does is it's exactly what it says it's the board in charge with reviewing the design of projects, the architecture, the site plan the layout, and it's appropriateness. One thing I also wanted to mention is the commitment of time so there are two meetings per month there can be special meetings. It's fairly infrequent, but the packets themselves as I mentioned earlier can be fairly detailed so there is a time commitment that each board member definitely puts into this and I think you'll hear more from the chairman in just a second. The staff is definitely involved so you will always have a liaison that's usually me or somebody on my behalf. We also have an administrative staff that can help out and we're very accessible. We want to make sure that the meetings are meaningful that you understand all the information. And all your questions are answered, hopefully ahead of time so there's no surprises at the meetings the meetings right now are virtual, they're typically held at City Hall but right now it's in the virtual environment. They are also televised as well. The board members often do site visits in advance of the meetings as well to better understand understand the project before them. So, we're always looking for diversity on the board, the city is also is now governed by district elections. So we have different geographic political districts. So we seek to have people from all over the city. And as I mentioned from a range of different professional disciplines. So with that I think I'll turn it over to Scott Kincaid to give a little feedback from his role, a longstanding board member and also as our current chairman. Thank you bill. And everybody hear me alright. Okay. I'm Scott Kincaid current board chair of the designer review board as bill mentioned. I am a commercial general contractor, which was one of the areas that bill did not mention but still a real estate professional. And I think we all bring our unique perspectives to those gray areas those design guideline interpretations. And really it's a collaborative approach to achieving what is boiled down to superior design. So the city of Santa Rosa requires superior design and in all of its projects that are reviewed by the design review board. And really, when I say it's a collaborative approach, we are all appointed by various counts city council members. And those city council members come up with collective priorities, and we are seated to make sure that those priorities are seen through in the development process. And as has been previously mentioned by several other board chairs, the city staff is absolutely fantastic. They do offer a tremendous amount of support in all areas so that you're making informed decisions. The applicant team and their design team are part of the collaborative process, along with the board. And the public also gets to provide input, and you'd be surprised that the public comes out for things that are on the docket in their neighborhood. So it's always good to hear what they want. And you weigh all those things against lots of different documents that give you insight on how the city wants to develop and see its future so you really do get to have an impact on the development of the city, what it looks like in the future, and collaborate with other individuals with similar interests. I'd really recommend that you apply for the design review board if you are interested in seeing the city develop. It is a very exciting time, lots of mid-rise developments in the downtown area. And we continue to see some unique projects that really haven't been seen too much in the city of Santa Rosa in general. So here to answer any questions you might have along the way. Thank you. Well, thank you, Scott. We're going to move along to the Housing Authority with the Health and Community Services Director David Gwine on the line. Yes, hi everybody. It shows I'm unmuted so I think I'm good. I can hear you loud and clear. Thank you. Yeah, thank you, Dina. If you're out there and you're interested in helping people obtain affordable housing, then you may want to consider applying for a seat to the Santa Rosa Housing Authority. The Housing Authority's vision is that we believe that all people, regardless of income level, have the right to live in affordable, safe and healthy homes. There's only a seven member commission, two of which are tenant commissioners that is their recipients of our program to comprise the full seven member body. We look for members who have knowledge or an interest of residential finance, the development process with its many challenges, and the rental housing business basically housing authority meets once a month in council chambers recorded. And so the last few meetings have been virtual but you may want to go back and look at past meetings to get a flavor of the business that comes before this body which is along these following two primary lines so housing authority focuses on first, the housing choice voucher program. That's also known as section eight. We have a federal resource where we act as the federal contractor for Santa Rosa. We assist 2000 families staying here in Santa Rosa with help, providing assistance with their rent payment. And it's it there's several products in the voucher program there's a portable voucher that is where the vouchers assigned to the low income family, and they can go live anywhere they can find a place and we help them with the rent. And we project base of voucher. This is then a voucher assigned to a particular development that assists and it's a, it's financing to get built. And then there's a slew of products for veterans homeless veterans, low income veterans things of that nature. So that's the housing choice voucher program that that's one big focus of the housing authority. The second big focus is the Santa Rosa housing trust. And this is where we take any resource we can obtain from federal state or local, including our city council. And we put it towards affordable housing production, rehabilitation home ownership programs and what we call special needs facilities such as homeless shelters. The Santa Rosa housing trust has a portfolio size of over 120 million dollars. There's over 4000 units in the portfolio, and roughly $5 million annually we distribute through a notice of funding availability process. Notice of funding availability or NOFA. So this is where you would help us decide and partner with us, and how we allocate this resource to developers to get housing built or rehabilitated as soon as possible. And it would be an exciting time to consider joining the housing authority we are currently in the process of soliciting proposals for roughly $38.5 million in disaster recovery to help Santa Rosa get recover from the 2017 tubs fire. And that process is underway it will be vetted into the early part of the calendar year 2020 2021 excuse me. And so if you're interested in being part of that discussion I would urge you to apply as well. So that's a quick review of the housing authority and maybe later on, if there's questions and answers I can be a resource. Thank you. Thank you, David. We are going to move along to the measure oh citizens oversight board joining us finance department, definitely a fun Shelly Riley and Ellen Bailey the measure oh chairs available. Shelly calls her up. Shelly to you. The measure oh citizens oversight committee is made up of seven members appointed by city council. The purpose of the committee is to annually review the expenditures and appropriations of the measure oh sales tax to ensure that all the revenues are spent in accordance with the ordinance. The tax revenue generated is allocated to the police department 20% fire department 20% and oh I'm sorry, police department 40% fire department 40% and violence prevention 20%. We have meetings twice a year so not as much as most committees. They're usually in the afternoons. The first meeting is in the fall to review and approve the measure oh and a report. And the second meeting is in the spring to go over the proposed measure oh budget. Both of these items are approved by the oversight committee before going to city council for final approval. If a measure oh department determines that they want to change their implementation plan, or also known as their spending plan, then we could meet again and review and approve any changes. Usually we like to do this with the budget but it does happen every now and again that we will have an occasional extra meeting. And that plan is approved also before it goes to the city council. So our next meeting is on Monday, November 2 at four o'clock, it will be virtual. Currently we are filled with all seven members, but that can change at any time so if you're interested, I encourage anyone to attend the meeting it will be virtual. That is all I had. Thank you Shelly I think you've covered it if anyone has any questions I'll be here to try to help answer them. Thank you Shelly thank you Ellen. We are going to move on to the personnel board. Human Resources Director Amy Reeve is on the line. Hi Amy thank you. Good evening. Good evening. I'm Amy Reeve the director of Human Resources for the city of Santa Rosa and the staff liaison to the personnel board. The personnel board meets as needed to hear employee grievances and employee discipline that is appealed. There are five members on the board, two are recommended by employee union groups, and three are at large. They serve staggered four year terms. Board members must live in this city and cannot be a signatory of a current employment contract or memorandum of understanding. There are two terms ending December 31 2020 and those two seats will be up for reappointment with incumbents who may elect a second term. And with that I'm happy to answer any questions at the end of the presentation. Thank you. Thank you Amy. I'm going to move right along into the planning commission joining us for the planning commission is chair Patty Cisco and vice chair Karen week. Patty I'm just bringing Karen right now. Okay I believe Andrew triple is present also as the staff liaison. Thank you he's coming right up. Okay great. All right Andrew Karen patty please take it away. I'm not. Okay there we go. Is that better. Yeah thank you Andrew. Good to see you. Great. Thank you. Well, it's great to be here this evening and I just have a few brief comments and then I'll turn it over to chair Cisco. I'm the acting supervising planner for current planning at the city of Santa Rosa and I serve as staff liaison to the planning commission, which is a seven member board that meets twice a month. So I support the planning staff through supervising daily work activities and project assignments. I interact with community members and land use professionals, and then I coordinate with other planning managers and board liaisons, including Susie at the cultural heritage board bill at the design review board and Amy with the waterways advisory committee. I've been presenting to planning commission since I joined the city in 2016, but I've only recently began to serve the board as its staff liaison. And Quaintance has said why are they building a shopping center on that corner. That's an egregious mistake who approved that land use. You might be talking about a planning commission land use decision that was made by planning commissioners. And I'm sure Patty will have some great examples of some of those decisions that she can share with you this evening. For discretionary decisions and recommendations to city council, the planning commission implements the city's zoning code and city council council policies related to land use planning matters for commissioners. There can be a bit of reading site visits. And I think from my impression, considerable reflection, but it's also fascinating to learn how the land use patterns that shape our communities and shape us are not arbitrary or capricious. In fact, they're governed by policies and regulations that support how we want to live as a community in Santa Rosa. I think it's important to be a good and effective planning commissioner that you do believe that through meaningful effective land use planning, we can create opportunities for sustainable thriving and equitable community development throughout our city. So now I want to go ahead and turn it over to chair Cisco. I have the great honor of introducing her in December. Patty will complete 19 years of service on the planning commission. That is an incredible amount of dedication and time that's been given to our city. And I believe me she is a passionate chair and planning commissioner. I've been chair of the commission for the last nine years and I think in that role as chair of the commission has really led the planning commission to be one of our most dynamic and important boards in the city. That does a tremendous job of exercising its decision making responsibilities. So with that Patty, I'll go ahead and turn it over to you and Karen. I think I'm on, but thank you Andrew. That's, that's so lovely. And I'll try not to repeat too much of what Andrew has said here but the role of the planning commission generally is to review our city development projects and conduct public hearings to obtain input from the public. There are certain instances where the planning commission is the final decision maker. And then there are most instances where we're recommending approval or denial up to the city council. Our documents are primarily the general plan. Our specific plans, the zoning code, although we do take information from our master plans like the bike and pen master plan the waterways master plan. We get input from both the design review board and cultural heritage board for particular projects. It's the responsibility is to really become familiar with those documents and really familiar with council goals because our role is to review these whatever projects come along potential ordinances potential amendments to our zoning code or general plan. And to review them and interpret them and in terms of their compatibility with existing policies and primer primarily how these types of projects might be furthering the council goals. And with that in mind, my obviously the meeting information is up there we do meet twice a month. The attendance is critical as both Bill Rose and Susie Murray have indicated for the boards. There are no unimportant meetings. We really need that commitment for attendance. At times we have special meetings or meetings, joint meetings with the city council that can occur at different times in the afternoon. It's really important if you want to be on the planning commission that you're prepared to make the kind of commitment that is necessary in terms of time. It's really helpful to love to read because you will be reading a lot. We have our packet with our agenda items and extensive staff report analyzing and making a recommendation. There are environmental documents traffic studies parking studies. There's a lot of reading. And it, although you don't have to be an attorney. It does help to have some comfort level with legal ease. The learning curve is a bit steep, but it's obviously it's very satisfying work. We have an amazing staff here. It is so satisfying to see how the city takes shape. When I began, I never heard of a general plan with what brought me to the planning commission was a project in my own neighborhood. From there I got completely fascinated with that document and how the city takes shape or plans for a future some 20 years out. So to me it's it's a wonderful experience to see the pieces of the puzzle go together shift change. Again, a really primary role is to conduct these public hearings and public education is is a really critical piece of what we do at during the hearings. No comment is left to be unimportant they're all addressed. What we really want to do is hear from the public have the public understand our thinking in interpreting the policies that exist. We don't make policy on the fly. And to make sure that their their questions are fully answered and attended to during our hearings. So definitely some meetings are more controversial than others that can be challenging but again for me it's just been so fun to to see both sides of a situation in the controversy to meet with the public. Sometimes, in addition to your conducting the public hearing or being present in the public hearing you may be asked to meet with a developer so that he can further, he or she can further explain their project you might be asked to meet with members of the public. It's hard to make site visits because there's nothing like really on the ground, seeing what a project looks like and where it may fit as opposed to a math that you would get with with your packet. Again, I think there's just an amazing staff in planning and economic development and the opportunity to interact with them and to interact with other board members. We have the planning commission as well as all of these boards here. I'm just so impressed whenever we do this as to how much work is getting done in the city by so many really committed volunteers. I would recommend that if you are interested that you, you watch a current planning commission meeting or you go back and watch some of the videos. You can pick some of the more controversial ones like SA why, for instance, and see how, how the commission looks in the room of the council chambers, the virtual method. I don't think we're, it's got quite the same feeling to it. It's, it's a wonderful opportunity to be a part of how this city grows and develops. And so if you're interested, please buy. Thank you Patty and Andrew. We are going to move along to the final board of the evening the waterways advisory committee. I mean, that's from the waterways advisory committee is Amy Lyle from our planning and economic development department and art by key with the board. Good evening. Thanks all for being here. My name is Amy Lyle, and I'm staff liaison to the waterways advisory committee, commonly referred to as whack. And I'll let our talk more. I think you guys have heard a lot about how our boards and commissions operate and the waterways committee operates in a very similar fashion. At this time we do not have any vacancies but of course that can change anytime. But the waterways advisory committee is an interesting mix because it is looking at development and policies and both design but also there's a lot of environmental science included. So you get to work a lot with our water department with parks. So it's very multidisciplinary. And so I think that's a really key factor in this committee. And it's been really exciting to kind of watch the committee function. There's really great support from our admin team and we will train anyone to be successful on any of our committees. So, with that I'll just turn it over to art to talk about his experience on this committee. Thank you, can, can you guys hear me. Okay, as, as Amy said we're kind of an exciting board because of our focus is really on our city creeks and waterways. We have a master plan. It's called the Santa Rosa Citywide Creek master plan. It's a 270 page document, but don't let that intimidate you. It's got a lot of pictures and graphs and stuff like that. But it, but it really provides our main guidance document for how we look at projects that come across us. Our vision is kind of, I don't know if any of the other boards have a vision. That's kind of like ours, but I'm going to read it, because I think it's so cool. The main rule of the creeks are a vital central focus of the community a place where fish plants, animals thrive, a place where children can play safely, and we're busy adults relax a place where people walk jog and ride bicycles and horses a place where recreation shopping and dining merge and a place where residents gather for celebrations entertainment and to learn about their environment. So, so our, our committee is tasked with protecting that. So, if sometimes a project will be developed that's close to the creek or within approximately the creek where our policies of the master plan will dig in, and then we'll take a look at that. Well, we'll do not like the planning commission as Patty told you where there's a whole bunch of documents that we reviewed, we'll get a tailored package from the staff that's focused mainly on the impacts or potential impacts to the creek and then we'll get that before we meet and then, and then sometimes a lot of us will make us site visits so we can get familiar with the areas that are being changed or modified or planned to be changed. And some are simply they want to put a fence in that's going to be in the setback of the waterway. Sometimes it's a parking lot. Sometimes it's a microwave tower, or some various things that are going to be impacted on our, our goal is to preserve the creek, but also to find ways to allow the development and so we interact with the developer we interact with staff. So, in the advisory committee, we collaborate amongst ourselves we provide recommendations to staff for staff to examine those and look at those and then sometimes the developer will see, Okay, well, maybe we do need to change the fencing to make it more accessible. Maybe we do need to pull back a little bit and there's changes that we made in the sometimes these projects will come back to us. The goals of this committee. I've got the master plan in front of me and I'm just scrolling to it is we, we look at the habitat of the creeks we look at how stormwater flows, we look at the economic value of, of the, of the property in the creek. We, we look at the open space we look at the recreational aspects of it, like trail corridors. There's a lot of opportunities, aesthetics, the water quality property rights, private property rights are important health and safety and cultural resources so there's a lot of really wonderful things that this committee looks at to to achieve the goals to make the city of Santa Rosa, a much better place to live and to work in and to visit. Add that everybody lives in Santa Rosa lives in a creek watershed. And so creeks are really part of our community. And we're really fortunate that we have a lot of signage out there. So when you're driving on the road you'll see a sign and tells you what the name of the creek is. And that gives you an idea what the watershed is, and, you know, which is part of your community part of your neighborhood. And that really makes it nice. So we're, we're a seven member committee. We have four at large citizens, I'm one of the at large citizens. And then we have members that are from the design review board the planning commission and the board of community services. We meet quarterly or once a month depending on when the projects come through. So we have we sometimes have fun field trips to go look at things like the Colgan Creek restoration that's going on, or, or we'll go out to look at something that's very specific to a project that we're having a hard time visualizing understanding. So that's, that's kind of it as Amy said we don't have any vacancies right now but there, there are vacancies that are coming up on the design review board planning commission and board of community services. But if you actually went on those and then you might be able to move into this community you're interested otherwise we're here until December 2021 so welcome anyone that wants to join to be part of or just come out as a community to our all our meetings for public and come out and and join in the discussion. All right, thank you very much. Thank you staff liaisons board chairs board code chairs and everybody who presented. I do want to say that, and while some boards may not have current vacancies. There will be significant vacancies with the board meeting on December 31, 2020. And so we encourage you to apply so that we can create a pool for the new elected council members to make appointments and a sitting council members to make reappointments or appoint new boards. So we have a few minutes left for questions to the boards and commissions chairs. So if you have a question, please raise your hand using zoom by hitting star nine, and the meeting host will call on you if you have any questions. Again, you can apply for a board at by going to our website at srcity.org forward slash boards and you will see a link to the online application to submit to the city of Santa Rosa. We have anybody who has their hand raised. No, Stephanie know there are no hands raised although there was one question posed in the Q&A earlier did you want to read the response from city attorney on that. We did have a question asked at the city indemnifies the board members, and they do in the scope and business of their work on the board. So if that was a question or concern for anybody, the city doesn't indemnify members just in the scope and work that they do for the board. All right Stephanie I'm not seeing any additional hands being raised from the attendee side. Well thank you again everybody for participating. And we hope you apply and we hope to get a great pool and again if there are any questions that you have you can email me the city clerk at s williams at srcity.org, and I will be happy to forward your questions on to the appropriate board chair and staff liaison to get you an answer. Thank you for attending.