 Hello, everyone. Today is September 19, 2023. This is the Jones Library building facilities meeting. Let's see. Make sure that everyone can hear and be heard. So, George? Yep. Sara? Yep. And Sharon? Yes. Okay. And Alex, we'll say. So, we have a quorum, so I'm going to call the meeting to order at 4 o'clock and pursuant to Chapter 20 of the Acts of 2021. This meeting will be conducted via remote means. Members of the public who wish to access the meeting can do so by clicking on the live link. This is a meeting that can be found on the calendar, both on the town website, but also on the Jones Library website or by dialing and by phone. The public is able to comment during the public comment segment of the post agenda by raising their virtual hand. This meeting is being recorded and it will be posted to the Jones Library website. So, thank you, everyone. I see we have two attendees in the audience at the moment. So, with that, let's get started. So the first item of business is the motion to approve the minutes. Does anyone want to make that motion? I'll make a motion to approve. Lovely. Any comments, questions, discussion on the meeting minutes of August 23rd? Okay, hearing none. George, do you approve the meeting minutes? Yes. Yes. And Alex votes yes as well. So that's three. Next item on the agenda is public comment. Like I said, we have two people in attendance. Either one of you would like to make public comment. You can signify by raising your virtual hand. And none. I want to move on. So the next item is the North Amherstey Library project update. So, I don't share in George, which of you is giving up. Or delivery van. Or delivery van because sorry, I'm really tired. The end of a work day and I'm exhausted. So you all are just going to have to like, I miss things. Thank you. I don't have any update as to the status of the van. We do know it's supposed to be built this month. But of course, the auto workers union are threatening to strike. So we'll see how far along it gets on that. Treadmill before that happens. And I've also been working with the electrical contractor that, that we typically use to determine where we're going to put the charging station because it could be a very temporary installation. So we've been working on that just so we could be as ready as possible for when the van does finally come in. And I'm drafting an email to the town just to make sure that we have all of our T's crossed and our eyes dotted because technically it's a town owned vehicle. So I just have to make sure that we go through the right processes with plate transfers and insurance and all that other stuff. So that's what I'm working on right now. Yeah. I think that's probably a really stupid question, but George, can a charging station be moved around? I mean, like once they're set, are they just. There's no such thing as a stupid question. Um, it can. Uh, it would just have to be rewired to wherever it got to. Um, you know, we're going to actually be putting it. Uh, if you're. Um, We're going to be putting it into a gated area before one of the, Uh, Set of carriage house doors. And that's closest to an existing electrical panel that can handle the, uh, the draw needs. So we're going to be putting it in there for now. Um, and the van will charge quickly. So we won't have to clog up the driveway to charge it. will need to be it will be a simple matter of just having an electrician coming and moving it. Okay. Anything else on the van? That's it. Okay. Now the North Amherst library project. So the change to the last time we met is that the mill district has another tenant coming in. So they asked that we leave. So we will be doing that. The 27th will be our last open day in the mill district. And then on Thursday, the 28th staff, we're going to pack, we're going to put everything in boxes. And the DPW will move everything on the 29th, the books and the furniture. That's kind of what's going to be the beast. And we'll move it into the library space. And then the librarians will be able to take their time sorting and deciding where things go. We're still waiting for the two circulation desks. And that's all I can think of. I think the parking lot has been paved. And I think the garage has come down. And there was some roof work that needed to be fixed. But I think they're in good shape. I haven't heard about the scheduling of a grand opening celebration. I think that's everything that I know right now. I'll just add that I did take a tour of the building with the Branch Librarian head. The addition they put on is beautiful. The meeting space is gorgeous. And it's interesting to see fully accessible bathrooms in there. And the color palette choices and everything is really nice. Obviously, we did lose some shelving as a result of this because they had to make that entrance into the original part of the library. And we had to make the space more ADA compliance. So they're working on doing a little bit more weeding at the temporary space just to make sure there's room for everything that we're bringing back. So that's all I've got. Great. Okay. And then I think at our last meeting, Sharon, we talked about the memorandum of understanding of the town on the branches and that was on the cusp of being finalized and signed. It was signed and finalized. Yes. And I think that was distributed to everyone, I think. The interaction point. Great. So far did you have any questions on the North Amherst Library? So monthly building and grounds report. I don't think I have anything new to add, Sharon, do you? No, it's been one heck of a summer with the air conditioning. I don't think the air conditioning worked fully at all this summer. And I think we're just all crossing our fingers when we switch over to heat that the roof just doesn't get in us. I mean, I will say in general, heating season is a little bit less taxing than air conditioning season. There's less equipment involved. You're not dealing with as much humidity and stuff like that. So it's a little bit less taxing. And the fact that we had them do that exploratory on the remaining three boilers and they all appear to be good on the inside, I'm optimistic that knock on wood that it will be a relatively seamless transition which will be happening in a couple of weeks, actually, now that we have finally got fall New England weather. And the only thing that I will add is that I haven't nailed down the date yet, but the tent will be coming down at some point, probably late October, depending on weather or anything like that. And when we take it down this time, will we be taking the frame down as well because it was certainly made aware that we would not get approval to have the permit to be able to have the tent next year if we needed the tent on that space. So we'll be taking the frame down as well this fall. So I'm sorry, you said it was made clear that we would not get approval for it? Correct, correct. When I went to get the permit approved to have the tent this summer, yeah, they were very clear that it couldn't be an ongoing thing, that the tent was originally installed because of COVID. And that, you know, we're three years in now and whatever that state memorandum was is gone. So they can't justify approving having the tent in the front yard for another year. Okay. George, who approves? Is it the town? Is it the state? It's the town, yeah, it's the town. So what if COVID gets worse or we have, I mean, what if next summer is terrible? Well, we'd have to, there's a lot of unknowns there. You know, we don't even know if we're going to be on that site in the spring or not. I guess we will have to play it by ear. I mean, if something, heaven forbid, if something drastic happens and COVID comes back full force and we're back to social distancing, maybe the state will bring something back, but we're not going to give up the tent yet. I mean, it was purchased with town funds. So eventually, it would be up to the town as to what happens to that tent once it's fully down, but we won't give up possession of it quite yet until we have to. And I assume, perhaps wrongly, that if things did go in a way where we thought we would need the tent, we could just go before town again and apply again. I mean, just because they told us no doesn't mean circumstances can. Right, right. Yeah. I mean, the extensions have all run their course and everything. It would just be a new application. Yeah. Okay. And then, Bard, did you have anything else you wanted to ask? So when we met in August, there was an HVAC control module that died. And I know that we were looking for a replacement. And then I know also that we were looking at cost of repairs and deciding whether or not it would hit the threshold for JCPC. So I guess I just wanted to follow up on those and see where we are on those. Yeah, we haven't gotten pricing for a replacement as of yet. You know, rather the unit is working on manual mode right now, which means it's going all the time versus an automatic. And it is functioning that way. It's certainly not optimal, but we have not gotten pricing yet for that repair slash replacement. Because it's not available or why? Yeah, it's something that would have to be specced out and built. And they're just still working on it. Okay. So the contractor, whoever we work with has the request in more way. It's with them. Okay. And have they given us any sense for when we might expect, like a week or a month or do we have any sense of it or? I would like to think we'll see it within the month. You know, they were dealing with some staffing issues. Okay. So yeah, I would like to think we'd see it within a month. Okay. Okay. So the next bit, if there's not anything else, is the backup building product planning. I'm going to let George, I included in the packet the updated capital repairs list. And I didn't know if George, can you tell us what you have rearranged changed? Yeah. I made very, very minor changes. The top four were HVAC and fire system related. And what I did was two of them were HVAC related, two of them were fire related. And I combined each of those. So instead of four pieces, there's now two pieces, because realistically, we can't change HVAC equipment without changing the controls. And the same with the fire system, if we change the fire panel or the sprinklers, we have to change the others. So they really couldn't be done independently. So I put them together. And I rotated HVAC and fire system. And, you know, I sent it off with the caveat that it's very hard to prioritize one of those over the other. They're both neck and neck as far as how critical they are. It's a very tough thing to prioritize one over the other. But I put the HVAC as first. And those were the only changes I made. When you said you sent it off? I sent it to Sharon. Oh, okay. And so it's in the packet. Yeah. Okay. Sorry. So is that something that Jeremiah and the folks that we're working with town have that we need to send that to them? Did you need us to say, great, send that to them? Or where like, what's the, I know I asked for that last time. So I guess the question is, yeah. So I think the plan was, so here it is for you all. And if you all are good with it, then the next step would be, I would send it to Jeremiah and whoever else remains over there. Bar, did you have any questions? I had one question on the HVAC repair. So I know the old language said, talked about retaining gas service. But I think we have a directive now that even if we, so that wouldn't be the case, right? Because, or would that be the case? Oh, that's a good question. I don't know. Does the directive say we wouldn't be able to use fossil fuels? So I thought if you were replacing a system, but I could be wrong. So maybe we could just double check that and see whether or not. Because I had thought initially that that didn't apply to us, but we had wanted to explore it anyway, for the conversations that we had with the trustees. But then I thought I had seen something that came down that made it seem like it was now applying to us. Either way, we have a directive from the from the trustees in the motion that was passed that we would want to explore options other than gas. So I guess clarify if we can keep gas, then we certainly want to explore an option for the trustees. And if we can't, then obviously update it to whatever the language is. And I think even though, you know, every month that goes by the quotes that we had attained are less and less relevant. But I think it's important to, if we do that, it's important to note that those original quotes were based on a gas furnace replacement, because I anything else I believe would be more money. Because you're changing the type of, you know, how how it's fueled, I guess, it would be fun to do that quote again, to get that estimate, wouldn't it? No, no, no, I know I'm being sarcastic, but the number would be much larger. Yeah. So, Sharon, what is the number right now? What is the ballpark? Or do we? We don't have, you mean, yeah, we don't have an updated one. That's one of the things that the committee on the town side is being tasked with doing, really. Yeah, I mean, there's a cost associated with getting that and that's what, so I guess that was going to be my next question was, I know that the backup building project planning, last I heard still resides with town manager, town council. So again, just verifying, have there been any changes since August? Is there anything we need to be providing? Is there anything we need to be doing? Or it's still rest with town council and town manager and that group? With Paul. Yeah. Okay. Okay, I don't think there are any matters for which I did not anticipate. Is there anything else that you had? One thing that I could say is the library, the Jones building will be closed on the 15th and the 16th for abatement. Exploratory demolition. And will that, so we in the package that was designed originally that we submitted to the MVLC, there was sort of initial estimates in terms of abatement and things or and I think, yeah, so this will help us update those numbers. Yes, it's to help the architects. It's really in there instead of what we suspected in there. Right, right. This is them, you know, there are certain things that they just, it needs to be tangible for them and they need to do their due diligence and explore and make sure that nothing is there that's not supposed to be there and that there aren't any surprises. Yep. So that that's really what this is, is all exploration. Yep. Okay. Great. Well, it's nice to hear that we don't have anything new happening on the building. It's fabulous to hear that the North Amherst library is moving one step closer. It's the same story on the van. It'll come when it comes. And yeah, I mean, as far as the backup building project planning goes, you know, I'm not sure what else we can do since it was a request made by town and it's in town's court. So we'll just continue to monitor and follow up with town and provide whatever they need. And great. Okay. Yeah. With that, I'm not going to make a meeting last longer than it needs to. So I'm going to call the meeting to adjournment at 420. Thanks, everyone. Thank you so much. Bye. Bye.