 It is 5.30. So I'm going to call the meeting to order. It's perfect. All the person, Hydemon. Here. All the person, Raimi. Here. All the person, Rust. Here. All the person, Salazar. Here. Okay. And then we'll start out with the Pledge of Allegiance. I pledge allegiance to the flag of the United States of America and to the Republic for which it stands, one nation under God, indivisible, with liberty and justice for all. I think everyone knows everyone here, so I think we're going to skip introductions. Oh, there's Toss. Oh, there's someone in the corner. Okay, I guess I'll go with them a little quick introduction. I guess you're going to see the dinos have me. I know, on the lower floors, we're across from the river. I did a great job at home, around construction, from the school of churches and factories here for 30 years. My name is Jeff Romer Frey. Maybe you might know me. I'm here as a concerned citizen from the town of Sheboygan, and I've lived there all my life in two houses, two acres, 4,000 square feet. So I have a few of the riverbeds at River Bend. I know a few people in the world. All right, well, thank you for allowing me to be here. Okay. Well, I'm Dekker. I'm the chair of the New Yorkers from District 6. I'm Anna Schilder. All the person from District 3. Sure. District 10, Southside. Zach Russ, district 8, vice chair. Angela Ramey, District 5. Joe Holtz, D-P-W. Mike, what was D-P-W? Ryan Sosman, D-P-W. Stacy Wessel, Jack, D-P-W. Heather Burr, D-P-W. And David Beeple, Public Works. Dutek, well, let's go with the approval of minutes from November 29th. It's been a while since we've been here. I move to approve. Second. The motion is made and seconded. Any discussion on those comments? All in favor? Aye. Any opposed? Chair votes aye. Those are approved. It is for discussion possible. Motion number six, resolution 1172223, January 4th, 2023, a resolution authorizing the appropriate city officials to enter into a contract with the governor incorporated for the construction of the Broadway reconstruction project. To start this off, I also, when we do make a resolution there, there's going to be some changes on it. Okay, director. I'm going to refer this to city engineer, Mr. Sassman, tonight. All in favor? Their team has worked on the plans on this project and I'll go through this plan and I'll run the computers. Okay. As part of the 2023 capital improvement projects, this road is marked to get reconstructed this year, Broadway, all the way pretty much 14th Street, all the way down to 7th Street. And during, as part of the reconstruction process, we've worked several years ago, like advising all the underground new development shape. So with this project, we're going to be replacing the underground sanitary sewer, the underground storm sewer. We're going to be at all the intersections, we're getting all the sidewalk to make the sidewalk, the crosswalks ADA and also putting in new curb and gutter and a brand new road surface. And because a lot of the utilities are 100 years old, which is why they have to be replaced. Whenever you put a new road surface on, you always look at the utilities, make sure you fix that for the new road, or constructing a new road. And like I said, the water utility was in here probably five, six years ago, they replaced all the water main and the water services. So now we're working back a few years later to create all the other utilities. And because we're doing all that underground work, she explains why this project is three and a half million dollars. It's not just a resurfacing project like North Avenue, something like that or St. Clair Avenue that we did last year. It's a lot of utility underground work. Broadway is a street that collects a lot of the rainwater from all the surrounding streets and a lot of the sanitary sewer from the surrounding streets. So the paper is really big. So that's why you have a price here of three and a half million dollars. And it's a nice project. That's why we had six bids on this from six major companies. Like I said, it was part of the capital improvements and it became the key with the budget for all the different accounts. So any questions at all? Yeah, go ahead. What are the old sewer is made out of? Some of the sanitary sewer is bricked as a brick sewer. It makes the brick go around. It's going to replace it with like a plastic concrete. And yeah, it will be germinationable. The storm sewer will be replaced with concrete. How long will people not have like sewage service? Oh, it'll just be temporarily. I mean, maybe like an hour or so. Okay, let's just some kind of issue. But the contractor, like that day, will go to tell them to give them heads up that the water is going to be shut off for a little bit. And have you worked with Dorner before? Oh yeah, I've met him forever. Okay. That's it. It's a good company. And the other? No. What's the time frame? That's the time frame. Well, when I was told when Dorner, the minute the frost gets out of the ground, I'm always guessing right around middle of March, they're going to come in here. It's going to take all the summer in and a good portion of the fall to get this completed. So that's about how long they're going to be. Right. Those people are going to have to deal with that. The other thing that, then again, you guys don't deal with change orders anymore. Anything you remember that term? We're sure. We do. Sure. Okay. So with a price tag like this here, does that give, do you have room in there for change orders or that this is going to be, is that in the bid process? It's part of our ordinance, it's part of our contract requirements. We have the ability to go up to 50% of the total value of change orders on the project. And when it's built in, when we go through our capital improvements process, we factor that in with the price. Although the contract tonight is awarded to this, there is the ability to go up to 15% above that account, that line item for the contract. Now, if it goes above that, and there's other concerns, and there's something that's unknown, that we come back to this committee and say, we have an issue, and it's really approaching 20, 25% above the original contract value. Read your approval to go through that. Typically, when it comes to that point, I mean, we do everything in our due diligence and our early engineering process and time to gain on that to avoid that. But every once in a while, it happens. And that's why you probably haven't seen change orders come to the committee, because we've been able to manage that and keep it at a good level. I'll watch it in other words. Is this company that will work on it, if they ever come in under budget? Well, it's sure. There's line item, for instance, that it's a line item contract. So it's not a lump sum. So we pay for exactly what, so there's so many feet of pipe that we pay for. And sometimes, depending upon a project, less pipe is needed. There you go. And then we pay less. Or the quantities that we've estimated for a curbing gutter, for instance, or sidewalk repair. Sometimes the square footage is less and we pay less. We only pay for what the work is. It's not like, I'm gonna give you 3 million for the job and you owe me 3 million regardless of what I do. We actually go up as bills. We measure up the quantities. We verify their quantities from their bid sheet and their invoices to what we see is actually in the field. And sometimes we say, you're 100 feet over. What's going on here? And we say, we're using our numbers. Okay, our bad. In no portion of this contract are our city employees working on this project. No, we're just- We're not doing any prep work. We're not grinding. We're not digging. We're not doing anything. I think this is all contract work today. Any trees that are coming down, we have a contract to do and stuff like that. On a project this size. Okay. Some projects will do some prep work. No, I know. But not on this one. That's okay. And you can see from the prices here at Dorner, one of those projects is pretty bad. They're at 3.5 million. Everyone else is at 4.2, 4.3. So it's good pricing, yeah. Got it. I was gonna ask about that, the pricing. So the pricing is specifically because they wanted to contract with the city. Not that, I mean, I guess it doesn't, would it, when you're selecting, let's say you've never worked with them before, do you still take the lowest one? Is that how it requires here? It is, however they have to be pre-qualified. They have to submit what's called the bidder's proof of responsibility. Five days and then Ryan and our staff, we review their qualifications, their past work, if they're solvent, if they've had any projects that they went and they defaulted on. So that, there's a process to go through that. Otherwise they would not be allowed to bid. Got it. Then you have to get bonded. So bond companies, I could give them a bond for kind of money to say we're not gonna share that or the way you can do that. Okay. That's not the problem here. Great, answered all my questions. May I have the floor or is it? Ryan, this is kind of unusual, but if you have one quick question. There's a line of sight on South 12th Street, the Southwest corner of the building. And I'd like to talk about the church in the park at the end of the park. That has to do with the street or specifically the church in the park? South, West corner of Broadway and 12. Across the street from Barbara and the bar and the church across the street. This building? Next to the parking lot shop. Isn't that a line of sight that you're doing? Is that okay with you guys? Line of sight when you're going North on 12th Street. We're doing David's there. And you're looking toward West on Broadway. That's the line of sight. We're right up to the, right up to the side. Right here, you're saying? Is that line of sight okay with you guys? It's pre-existing. It's probably within, what we describe as a vision triangle, but it's a four-way stop. So it's an all-stop condition. So in that case, it would be allowed. And the businesses are going to have access to all that. And then the second thing is that the church is in 10th and 10th Broadway. It's 11th and Broadway. My grandfather built it. It was always in the corridors. We moved to the Concordia Singers. Is there a head startin' or yet with kids? Yeah. Yeah. So I guess I would caution you to do something to make sure it's safe for kids. And then all the way to the end, the park at the end of looking at the lake. Are you gonna be touchin' that? Easy stuff up all the way to the end. I think Ms. Smith, the park switch by dead. Yeah, all the way across Lake Georgia. Yep. I think the park's down there. We're on the counter. It's a beautiful park you guys put together there. I sit there and you can walk the beach. You can sit there and eat your lunch. There's a lot of parking for about six cars. I see that that's so easy. And that's something that... Okay, that's all I got. Okay, thank you. All right. So that is all included in the project. Because it's on two sevenths. And that's on these side of sevens. Right, to this. Because the next, the section right here where I'm on right now is actually part of... Part of this Interceptor Project. Interceptor Project. And that may, it sounds like the funding is gonna be released this year. And as soon as we get authorization from the state of Wisconsin with the funding, because we have all the permitting, the DNRs permitted that project, as well as the Corps of Engineers. And once that happens, we'll come back with bits and so forth and go through that process. Yeah, so that's excellent. That's not part of this project at this point, yeah. Well, this is a really nice project for the area. It's a good street. It's needed for a while. It's needed. All right. How does the residents get informed about the street flow? Once you approve this, we'll send letters out. And emails on there. And I don't think we'll probably have a public informational one, but people will call. It's better to be with them individually. And we're not assessing for any of this. So that's huge. Years ago when we used to assess for roads, you actually had that assessment hearing. Like in the council teams and that kind of stuff. But now we also have, with the contractor, once we get approval with them, part of their process is they have to come down. We have what's called a pre-construction meeting. They give us their schedule, how they're going to, where they're gonna start, what dates. And so then once we have that information, we can also then invite invitation to the neighbors along here and saying, this is the plan. We're gonna do letter drops. This is how we're gonna, that you get access to your house and driveway. Maybe times where it be interrupted, but we're gonna give you advanced notice on that. Yeah. So there's. Just cause from in that area, right? A lot, there are a lot of, upstairs downstairs, right? A lot of flats. And so I just want to be mindful of like it isn't, it isn't five houses and five cars. It could be, you know, five houses and maybe 12, 13, 15 cars, right? Depending if they have a roommate or if they're all living. So it's just your, some of these places don't have driveways. And so then the alleys are not great there. And that restrict it as well. So I just want to be mindful of explaining that to the residents. And typically what they'll do is they'll go block by block. It's not going to be the entire length all ripped up at once. But yet they will, they'll be at times different types of work. They might want a different crew might be doing something on one end and another, but in the entire stretch, those should be access for the local residents in this area. And also here is the mail, mail deliveries is delivered by hand. So the sidewalks aren't going to get, aren't going to get tore up. So that's not going to be an issue in coverage collection. A lot of times if the road is kind of rough, we'll send a car like a pickup truck down the road and said to pick my dad up and stuff like that. So we'll work around it all. Great. Most of the residents, all the activities seen from our department the last couple of years, we've done a lot of phone calls. So especially the businesses, they're all up to speed on what's, what's going on here. But we're getting a lot more detail with them. Yeah. I'm not worried about the businesses. I'm not worried about the people that live in this, in this area, right? That are not the maybe the first languages in English, right? You're near Sheridan school, you're near Longfellow's to be mindful of sort of residents you're communicating with. When we send to the residents and also to the property owner, say to landlords and absentee landlords or something sweet. We do both. Yeah, we do both. We do look at it. Yeah. All right. Any other discussion on this? Okay. Before we make the motion, I guess we're going to read it out the way it's going to have to be resolved. It's going to be with that resolution that we read, that then it's also going to be further resolved that the appropriate city officials are authorized to offer funds from the following accounts upon the agreement being fully executed by all parties to pay for the construction done pursuant to the agreement. Account number 400300-641200 capital projects, public streets, public works streets improvement, 3,539,917 dollars and 77 cents. Account number 2020000-641200 federal courts fund street improvements, $1 million. So that is the agreement. So if we were to do you would make a motion for the amendment agreed. I move to approve the resolution with an amended agreement. I'll second. Okay. Motion is made and seconded. Any other discussion? All in favor? Aye. We opposed. Sure. We'll tie. We are approved on that. Okay. Next meeting date is January 24th, 2023. Looking for a motion to adjourn. I move to adjourn. Second. Motion made and seconded. All in favor? Aye. Your adjourned. Thank you very much.