 All right, it is five o'clock. So I will call the meeting of the finance and personnel committee to order We'll begin with the roll call other Feldy Oh, they're Ackley Oh, they're flaky Panasky. Oh, they're Pirella. I chose here. We have a full quorum Will you all please join me in the pledge? Justice for all Okay, then barring any objection from the committee. We'll jump over item four the introduction of committee members and staff And seeing no objection, we will move on to item five, which is the approval of the minutes from the September 11th meeting Any discussion on the prior meetings minutes? I Move to accept All right, we have a motion a second then seeing no further discussion All in favor I All opposed chair votes. I the eyes have it the motion passes That brings us to item number six, which is arrow number 135 22 23 Submitting a summons and complaint small claims in the matter of Christie Murray versus city of Sheboygan care of mayor Ryan Sorenson et al So this is in front of you for filing you can file it now the matter is settled Just to give you a little bit of detail on this This was a small claims complaint that was filed The the claimant had filed a claim with the city But had not provided the necessary information and refused to provide that information to us in order to pay it So instead she sued we paid exactly the amount that we would have paid had she provided the information Instead we provided it to her attorney and it settled and didn't cost us any more than it would have But it probably did cost her something Fair enough questions or comments on this one I Move to file All right, we have a motion a second then seeing no further discussion All in favor I All opposed chair votes. I the eyes have it the motion passes That brings us to item number seven, which is resolution number 59 of 23 24 a resolution authorizing finance director to sign documents necessary to settle city invoice number 101 31 for six thousand nine hundred and nineteen dollars and thirty-eight cents Thank you This item is before you for a vehicle had struck a street light and this Settlement offer that was given to us from progressive does cover that full amount to replace the light Questions comments on this one Not we would be looking for a motion to approve So moved second. We have motion a second then seeing no further discussion All in favor I All opposed chair votes. I the eyes have it the motion passes That brings us to item number eight, which is resolution number 61 of 23 24 Resolution authorizing the finance director to make all necessary changes and transactions in the city's general ledger To close the cable TV fund and consolidate it into the general fund Thank you again, this item is brought before you because with discussions with the city's auditors It was determined that best practice would be to combine the cable TV fund into the general fund The reason for that being is the main source of revenue in the cable TV fund is Franchise fee that is collected from the state every year. We take that money. We cover the cable TV Expenses and then transfer the rest of it to the general fund. So in essence, it's covering General fund expenses already anyways So in order to follow best practices in the accounting world where you're asking to consolidate it into general fund Oh, they're flaky Padaski. Thank you. Um, I noticed that it It there were three different Funds the capital project fund right at the end of that document Capital project fund the IT fund and they take cable TV fund. Do they all go into general fund now? sure so the $517,000 is actually the balance of the cable TV fund as of right now So we are requesting based on some numbers that were from 2023 budget We are hoping to fill the gap that was in the IT fund For 2023 they did not get an increase during 2023's budget So we're hoping to give them some fund balance from the cable TV fund to make up that gap But the additional $80,000 is for capital improvement projects for cable TV that are already planned for the next five years So we're setting aside those funds in the capital projects fund in order to make sure those are paid for So not only are we bringing? Excuse me, can I go keep going not only are we bringing? Money into the general fund we are now taking Cable TV money and giving it to IT Correct, so that is the request so when we went through the process for 2023 we had a gap that was determined that we needed to fill and the previous administrator had Opted to pause the increase that was going to IT So the thought is to give them additional funds so that they can hopefully have the funds They need for the projects they have but then also then the the rest of the funds will go to the Capital projects fund no balance is going to the general fund However, I will say that the operating budget will be covered with the funds that come from that cable TV Franchise fee from the state My goal is to keep the cable TV fund whole and happy and healthy Will we be doing that by giving money to IT and capital projects? So the capital Projects fund will fund those projects that are already planned in the next five years for cable TV By having the cable TV fund pushed into the general fund You can say that it's covered already with the fees that are Given to us by the state so unless you want to keep the cable TV fund a separate fund all together it will be Consolidated into the general fund. I guess you could say that It's not going to be protected on its own But as part of the general fund and with the revenue source from the state You the plan is to keep it whole within the general fund And if I could go ahead interject on that I would say How old it's kept if it rolls into the general fund is going to be more of a matter of policy So as long as that's What we want as council and that's how the budget looks when the document comes forward in its past That is something that we would still be able to maintain with this change. I If I can also speak for a moment There was actually discussion with the new administrator who's coming on board of actually putting the cable TV fund Into the IT fund because they actually are run by the director of IT But it is a general government function currently so we did for accounting purposes. I'm I Guess suggesting to put it in the general fund But if it was the option of the council or desire of the council to put it into IT we could do that as well Okay, thank you And the other questions or comments on this one if not we would be looking for a motion to approve so moved second And we have a motion in a second then seeing no further discussion All in favor I I all opposed Chair votes I the eyes have it in the motion passes That brings us to item number nine, which is RC number 218 of 22 23 Resolution I'm sorry report of officer number 34 of 22 23 by the city clerk submitting a summons and complaint to the matter of better state loss Versus city of Sheboygan Recommends referring to the finance and personnel committee of the 23 24 year. I believe we push this forward over Sessions. Yes, so this is here for filing as well. This was litigation filed against the city by Badger state loss That litigation has been successful the court dismissed one year's worth of the of the allegations And the Badger state loss voluntarily dismissed the second year, so It is an entire victory for the city This is good to hear yeah questions comments on this one Other flaky Panasky, thank you My bottom line was a quarter of a million dollars we're even I Didn't understand we both won or we won we won yeah in essence We won on the on the one year and then they chose not to proceed on the second year Yeah, the first year there was there were two legal arguments We had for dismissing the second year there was only one but they chose not to pursue pursue that issue after the first year got Dismissed perfect. Thank you And the other discussion if not we would be looking for a motion to file So moved second All right, we have a motion a second then seeing no further discussion All in favor hi hi All opposed chair votes. I the ISM at the motion passes Brings us to item number 10, which was a direct referral of resolution number 62 of 23 24 Authorizing the finance director slash treasurer to compensate Heather Burke Interim pay for her service to the city as business manager of the Department of Public Works From March 2023 to August 18 2023 Thank you, Mr. Chairman just a little background since we the When Don Sokolowski our former business manager left the department on But it'll be about a year ago. We have not filled that position in the business office in the Department of Public Works Heather has been filling fulfilling that role Excellently for the department as a matter of fact, she's just recently accepted the role now as a full-time position as a promotion but in an effort to recognize her great contributions to the department and fulfilling Kind of a dual role her existing role of a clerk in and special events Operations in coronation as well as the business manager functions during this absence until it was fully fully recognized We decided to come in and ask for at least the opportunity to recognize her for this Contributions for her last six months as is provided due to a lack of an administrator and Due to the timing it I felt it was best that to recognize Heather Earlier here for her contributions come to the committee just to give you an example She was very instrumental Taking on a software implementation role of hey gov for the Department of Public Works and It will allow us to go online with all of our park reservations It's happening next week as a matter of fact next week is our park dates It's ready to go that she was instrumental in that as well as working with the clerk's office the IT department Finance department. She really stepped up So just looking for and your support on this this evening and I'm here to answer any questions Thank you Do we have any questions on this one? Oh the pearl Yes, so what is the total that we are going? What is the total amount that we are going to compensate either with for these six months in there? It's in the resolution. I believe it's $2,733 and 12 cents I wanted to make sure that was the one. Thank you any other questions or comments If not, I will just quickly say thank you to Heather for stepping up and going above and beyond wearing two hats for an extended period of time Imagine that was not always easy. So thank you. And if there is no further discussion, I would ask for a motion to approve So moved second We have motion a second then Seeing no further discussion all in favor Hi All opposed chair votes. I the eyes have it the motion passes Our next regular meeting is scheduled for October 9th and with that we have exhausted our agenda and are looking for a motion to adjourn So so moved second. We have a motion a second still no discussion on adjournment all in favor All opposed chair votes. I the eyes have it the motion passes. We are adjourned. Thank you everybody You