 Yes, yep, we appear to be recording now And and are we public? Can people see us? If you don't see an option to turn on the broadcast, then I would assume we are already been on we've been broadcasting from day one Okay, so we should public then There are three attendees, right Okay, so I'll kick this meeting off And oh Jonathan we don't have Jonathan here. Who are you missing? There he is Must have been traffic Maybe in his office morning Jonathan Are you I think he is he is in his office. He can't do a virtual background like that He's high-tech. We're also missing Rupert. Oh, yeah He should be here in like two seconds three seconds So I'm gonna start previewing the agenda. So what we want to do on the agenda is Call to order we have selection of the chair and vice chair and To begin that I've asked Jonathan who had just served as chair of the fort river building committee to talk a little bit about What does being chair mean and that will set the stage for the next conversation Um Mike has shared at the maintenance report Yesterday, I think and when we can walk through that We'll get an update on the enrollment discussions I don't think we sent out Do we send out minutes in advance or we can put that off to next next week I sent the minutes to angela, but I didn't send them soon enough that she could get it to the committee We'll just put those on for next week or next time we meet and then we'll talk about our meeting schedule so Good morning. Robert. Um, so let's let's start be efficient. So we can move on with the rest of our days as well So Jonathan in terms of one of our first tasks here and I think everybody's gotten sworn in One of our first tasks is to um elect a chair and a vice chair And uh, if you could just talk about what does it mean to be a chair because you you're the one who's done Most recently, I'm not sure if Mike or Sean had ever were you ever chair of a committee? So Mike so you might want to weigh into Mike or who? In terms of what it means to be chair So Jonathan you want to start can you make sure you can hear me? You can hear me great um So I the first thing to know is that it's it's not a life sentence. I wasn't actually chair for the whole the whole time but about part way through um, the the former chair couldn't do it any longer and I had stepped forward and and folks, uh Uh elected me his chair. Um, you know the primary duty is to to Just that chair the meetings um Keep the meetings moving Make sure things like the agendas are posted ahead of time the meetings are posted ahead of time um Trying to you know, try to think of the the the biggest Points um, there is extra work. It is a bit more than being just an ordinary member of the the committee Uh during you know once we have consultants whether that's an owner's project manager or the architects eventually You you are typically the the um The you know off meeting day contact for those folks. So if they if they have a question Um, if they want to put forward an agenda item, they're going to contact you Uh, you know, typically you're also the conduit for communication To the rest of the committee so that ever the to ensure that everybody knows All there is to know so that if you know one member Has something to communicate it goes through the chair to others oftentimes, um Trying to think of the we on our committee we shared out the tasks of uh doing meeting minutes So that that that burden wouldn't necessarily fall just to the chair Because that is a that is a sometimes a heavy lift with a busy schedule Um, and we would probably want to talk about how we're going to handle the the recording and posting of minutes as part of this committee um I think those those are the highlights I'm recalling now if I if I think of something else, I'll I'll be sure to pipe up Mike is what did you want to hand? Yeah, so I think the the only thing I'd add I think Jonathan did a great description two pieces one is that um There would be some frequency of communication with msba because it is an msba project. So That's that is another task that would fall to the chair And jonathan mentioned it, but I do think it's also important. However, the the democratic process is about setting agendas The chair does have some role um in setting agendas and keeping things moving. So You know that that's uh, that is a real task and and especially My experience last time is as the process moves forward. There may be Uh, really important tangents that committee members want to have and so there is a tension point in What do we choose to talk about as a committee? Uh, because it can't be everything. There's way too many things happening once you get, you know, consultants on deck to Um, you you would meet every for four hours every day. So I grew jonathan. It is a real task Um, you know, I did enjoy doing it last time in in many ways um, but it is something that You know, someone has to be willing to put in extra hours extra work and and a lot of that's really around communication I would say that is the most critical component that the chair has to play both in the meeting and then between meetings coordination and communication So are there any questions anybody has from either mike or jonathan about what the role of the chair is or what the Time commitment is or anything like that? I could probably be some boldest to say it was it was easily uh, you know eight hours of of work, you know Spread between the two weeks between we between meetings. So maybe four hours a week of of that kind of communication effort So, um, since I'm the appointing authority and I'm not a candidate for chair I'm going to conduct this election and and here's how we'll do it first. We'll ask for nominations You don't need there doesn't need to be a second It's further to be a nomination. You can nominate yourself. You can nominate someone else And then we'll once with the nominations are finished and we may have, you know, 12 nominations. Who knows Then we'll just go around and ask people who you vote for and And then we'll do the same process for vice chair Or what actually the people who've been nominated can they can say if they accept the nomination? Um, and then uh, if they do then we'll put their name down as being possible to vote for And then I will go around name by name and you'll say I vote for so and so And then we'll do the same thing for vice chair the same process Does that make sense to everybody? Is that clear? Okay So floor is now open for nominations I know that uh, Steve has expressed a desire to me that that he might like to chair this committee I don't know if he still has that desire I will say that I I don't have the time to commit to it myself now Okay So Steve you've been nominated. Do you accept the nomination? Sure. Thanks. Okay Any other nominations? Don't be bashful. Kathy. Okay. So you said we can self nominate also I I would be willing to be chair as well. Okay. Good Thank you And other nominations Oh that eight hours eight hours a week, Jonathan Maybe other people would be more efficient about it, but it that's that's what it seemed to take for me to put the stuff together Okay Okay, so are there any other nominations? Um, so Kathy or Steve, do you want to say anything about I'll start with um, Steve. Do you want to say anything about why Yeah, so I would be honored to serve in that role. So I did watch Jonathan in action during the Fort River process and I think he did a you know, extraordinary job. I could never Fill his shoes or Mike Morris's shoes or any of the other people that have chaired these kinds of committees But I think that the particular expertise I bring is as an architect. So the this project is about the design and construction of a building so the things that Jonathan was describing communicating with MSBA communicating with the consultants first the OPM then you know, who knows how long This process will take but Those are things those are languages that are That I speak and I think that I can do a good job In communicating those to the rest of the committee and then also I have experience Chairman public committees. I was chair of the planning board in Amherst I was chair of the architecture registration board of Massachusetts, you know, et cetera. So I would be honored to You know serve as your chair. I think you have two great candidates Here both whose last name start with that C Makes it easy Kathy Hi, um I also would be honored to serve and I realize it is a lot of work and one of the reasons I wanted to be on the committee is because I'm eager to Jump into this project and it followed the other two. I'm trained as an economist. So Steve has the architecture side. I have the try to ask questions and love to look at detailed information including budgets and Think about the whole picture. I in terms of chairing experience. I Have chaired committees in town. I'm jcpc chair, but I think more importantly My prior life before I ran for council Was on health policy at the national level and I had to chair large commissions That had active public Speaking engagements and I think one of the things that we're going to have to do is communicate well with the outside community Be able to answer questions Anticipate when we're making decisions so that we know people know what our options are And I've had a lot of experience doing that trying to keep the agenda put genders together and keep things moving But also be thinking we're representing a large body of people not just ourselves Okay, so, you know, it's interesting because the scoop. We don't really know each other that well Sort of, you know, so it's an odd sort of situation here and two of my bosses have been nominated Awesome um So we'll we'll just take You know, again, I think as jonathan said this is not a life sentence. So we'll vote this and then see how it works out So I'm just gonna call on names. It's gonna be awkward for you folks to just choose Based on what you know, and I'm gonna just go through my my screen um the way I see people so Diane I don't know the same tricks for unmuting in the enzuma's video for google me. So, um, I I'm I'm sorry. I don't know either one of you. So I'm gonna stick it take a stab in the dark and go kathy Uh jonathan, I'll go with steve. Okay, uh, cb. Um, I will also go kathy Allison Kathy um rupert anthony Councilor schreiber Ben you're muted ben. I'm going with kathy Okay Mike I will abstain I was so glad you didn't call me first because I think I might have started a trend. So, uh, good job on that one ball Sean if if allowable, I will also abstain since it's two of my bosses bosses Okay, so louis and then I have no yet, but I think I have one two three four for kathy one Two three for steve. Is that accurate? Is that the read? You haven't called on dwayne yet. Oh dwayne. I'm sorry You are pennsylvania dwayne. Oh, no, right? I'll go for kathy as well. Okay Oh, you just made it made everything so easy dwayne. Thank you So kathy now has five votes and Steve has three the way I count anthony is that match up Okay, and so I will abstain as well. Um, a deference to my leadership. So kathy is our chair Yes, that question you just asked me makes me wonder if you think I'm taking minutes right now Um, we did not establish that did we? No, and are you able to for this? Um, am I being voted as secretary? Is that what this is? Am I am I taking them once now and forever? Uh, let's let's take it for today and then Cross the bridge. I think that's one of the tasks that chair will be leaving us on Okay So kathy if you want to lead the next um for the vice chair, uh, yes, um So I in my newly acquired role I call for nominations for vice chair and Sean and nominate steve schreiber for vice chair Any other nominations? So the only thing I was wondering is that if it made sense for it's a superintendent to serve in a role at this level And I would actually defer that to Mike to say is this just you know, does this make sense in terms of the committee to have you in a role for the msba because I think this is a role with the msba And does that make sense or not? Because I think steve either it doesn't really make that much difference to me Yeah, I really I think it could work either way Um, I'm happy to be involved, you know, just being the conduit to the district msba is going to have conversations with me And and that'll continue regardless of whether I'm vice chair Or not, um, so really I defer to the chair of the committee how she would want to As well as steve how that how that would work But just because I will continue to be the representative of the district and and some things are full committee and some things are Direct communication the district. Um, really whatever the chair and the committee would like to do is fine. I'm okay doing it I'm okay deferring it whatever whether your vice whether your vice chair or not to serve irrelevant is what you're saying Yeah, I mean it just it's really about how the chair wants the communication flow to be but um, you know For instance enrollment, which we'll talk about a couple minutes that that is a function of the district And so it's really up to the chair and the committee how they want to do it. Okay. So, uh, steve has nominated it. Are there any other nominations? Self or otherwise I'm sorry That's that's quite right. That's quite a right plow. I was waiting for that conversation close. Um, so hearing no other nominations If we only have one candidate, um I think we have a vice president we can go around the room Vice president vice chair. Um, I wish we had a vice president right now. Um, but uh, so do we need to go around the room Phoebe Can I just ask a question? Um in terms of flow of information Um, uh with what mike was just saying and paul what you just brought up does it I guess my question is Is it more helpful to have uh, Mike sort of in dual roles for both district and the committee. Um Is it duplication of work if he's not I guess I just want to understand that a little bit more Okay, mike you Yeah, so, uh, you know I think Phoebe's points a good one. It probably is a little bit of duplication of work. Um, it's not untenable duplication of work, but it would it would Probably require me to meet with kathy and steve more regularly so that both the vice chair and chair and the leadership this committee are kept abreast of Of conversations between the district msba. So it's not that I don't think it can happen But I think Phoebe's point is well taken that it would duplicate some work So could I just um get so mike you're saying that If you weren't vice chair, you're going to have to be meeting with us anyway And if you were vice chair, you'd be having to meet with us But I'm trying to see where they're where Because the things you're going to have to do no matter what um Big um, and then you're also on the committee. Yeah So normally the main role of the vice chair is to serve as chair if uh If the chair cannot so really I'm the understudy. I would be the understudy Yeah, kathy and I would do any duties that As assigned by kathy. So mike's relationship to kathy as chair Will remain and I'm basically the understudy and Assuming that that this um that there's no recount No, that's the way I would think about it too I don't see the vice chair as a position that would complicate what we've already decided. Yeah Mike So yeah, I think that's true. I think the and I'm not advocating for the role or against you steve Please know that that's not the case. I think it really depends on how the chair wants to organize the committee So in some committees the vice chair probably like vice president to use kathy's reference earlier The the vice chair plays a role in setting agendas Being involved in that and that's probably the piece that I may have some insights to Just because of communication with msva um That doesn't have to be in the role of vice chair and it really depends on how the chair wants to utilize that role whether it's it's the the The pinch hitter that comes in time to time or plays a more active roles in agenda setting and and that's not a preference for one of the other Kathy that's obviously at your discretion I'm not advocating for the role as vice chair, but I think that's perhaps where the duplication minor duplication comes in Again, I don't think it's untenable. I'm totally comfortable not being the vice chair But I just I think feve's question was a good one. Uh, and I just wanted to be transparent about that No, I'm just um my sense of chair and vice chair is what steve just described, you know in I'm vice chair of the finance committee for the council But that mainly means that andy relies on me to when we're drafting a report to be A reader and a contributor to it he's the one who's meeting regularly with paul and shawn To figure out agendas on what's coming up rather than It being that the vice chair goes out and is agenda setting in the same way I mean, we're all we're all hoping we'll all contribute to what we're talking about each time It's not just a vice chair. It was with all committee members So I'm so I guess we're back to do we have one nomination for vice chair or not? And I I think we've heard mike say I wasn't sure whether you said you didn't want it mike. Um, or whether we have Just one. Um, so do we have just one nomination at this point? I think yes So then do I just on procedure do I need to go around the room? Um, yes, okay So I will just go around the room and I'm looking at the order of people on my screen. So, uh, febe I guess this is a yes or no Yeah, I was just gonna ask that. Um, sure. Yes uh, ellison shawn Ben steve anthony hi rupert yes mike johnmond yes diane yes and dwayne yes Okay by Oh and paul paul Okay, and I am a yes. So it's a unanimous vote for vice chair So paul you originally listed our agenda for the day. I don't know whether There's something we can show up on the screen or you just want to go through the items because we should start with the first on your list of agenda Yeah, so I think the maintenance report is is next. I think mike sort of shared that out and Do you have the ability to share your screen mike? Mike you're muted I believe so, um, let me I'm not sure. I mean, it's a long report. I'm not sure and and rupert wrote it. So, uh, I'm not sure. Actually, I know I am not the uh, the expert on this one It was more just updating that this was a report due at the end of last month Submissions the msba that was fully on the part of the district not on the part of the the larger committee Just to update the msba and current maintenance conditions So rupert or ben. I don't know if you have more to share on that But it was it was really much more in fyi. We wanted to make sure the committee was aware that this was submitted then Probably going through point by point, but if rupert and ben have more to add certainly defer to them Is there anything more to add rupert ben? It's pretty much a statement of what is um, I'm happy to discuss Any of the answers There are a few answers that I wish, uh, you know I could have because some of this is used for Fine-tuning how many points we get from the committee But it's you know, it's accurate. It's current and I think it's it's a fair representation But I'm happy to answer any questions now or in the future Um, are there any questions? I know we got it Late, I think we got it late yesterday or yesterday. So I think if there are any questions if their people don't have them now and they read it later Just we we can send them to me and I'll make sure we get them get answers to them Seeing no hands, um, I think we'll go to the next agenda item then And is that the enrollment report? Paul, is that what you have? Yeah, it's an update on on the discussions with the msba and I think superintendent morris Is on top of that. Sure. So, um We submitted multiple data piece of data they asked for they come up with estimates We you know, it is back and forth on future estimates. It is particularly complicated right now I will note. Um, our district has had a pretty significant decline in enrollment this year msba is aware that many districts are facing a decline in enrollment It's hard to exactly know how to calculate that we just I shared last night with the school committee We we surveyed families who have left the district so We We know that some families plan to come back and some don't Who are not with us this year? And so, you know, it is a complicated Thing of how to how to look at enrollments The other thing that I want to share is that the msba has shared with uh, both paul and myself That they really are looking at this as Things that that could be ready to go in terms of different enrollment So you all remember about a year and a half ago, which feels like, you know, eight years ago That, you know, there was a lot of public input and feedback into looking at a school There was no larger than 600 students and there was broad consensus on that You know, one of the options I was looking at is if sixth grade to the middle school went to the middle school Could that that have happened? You know, that's a fully school committee decision or in this case to submit school committees decisions That that could happen. It wouldn't be a financial implication. It could happen frankly relatively quickly When it comes to things like for instance regionalization with pelham, which was off the table And then there's been a little murmurs of in pelham the msba has been clear with us that really For looking to Have a process that studies enrollments on things that are that hypothetical Then then maybe we should sit out the process and reapply next year. They're looking for districts who are ready to move Who are ready to look at enrollments that are achievable That have brought it have community consensus and could be realized If for districts who want to look at 12 different options based on Unknown variables They said that's really you should have that sorted out before you apply not so much now that you're in the process So we're still awaiting we've had Five conversations four conversations paul's been in most of them some town staff were trying to think of The town Employee who is there paul you'll remind me better than me at one of them. I think it was looking at future developments Yeah Our senior planner naveloy because they look at Projected them. Yeah, and so we're waiting a letter from them Which will suggest the enrollments that they approve us for study and I think that's really important distinction It's not just a week to choose whatever we want to study It's uh more to more explicit Than that that we propose some things we shared some information and they they will offer us enrollments that That we can study and so we're hoping for that in the next week or two probably by the time we meet the next time We'll have received that letter And you know, we'll let you know, you know, I'll communicate out when I received the letter with the full committee through kathy What they're suggesting but that's sort of where we are it's a lot of conversation a lot of questions for instance like You know, we're looking at you know They look at the existing schools and they want to know how many rooms do you need for special ed in our situation? We typically need more rooms for special ed because we have more specialized programs than the average district Another one that comes up a lot is How many classrooms do you need for x number of students? And so their banking, you know, their estimates are based typically on 25 students per class There's zero classrooms in our elementary school district and there has been that have 25 class 25 students in a classroom Because we have a school's we have a class size policy that the school committee passed many years ago that we follow that doesn't allow for that So that's the kind of nuances that we have had conversations about with the msba Again, I feel and in kathy and steve if you're interacting with some in the future. I find that they're incredibly professional And easy to work with so that that's the good thing and you know as we get more information We'll share it out with the larger committee and community um Mike I I have one question, but I want to see if other people have questions before I ask my question paul I just for context I think for the committee Mike if you could sort of say These are the the maintenance report and the enrollment piece are two pieces of uh The groundwork that we're laying for why we're moving forward. Can you put get some context on why these two pieces of information are important So the maintenance report why the msba wants that is a couple couple different reasons One is they've come in and done their analysis, but they also want to get updates on what the current conditions of the building Conditions are you know for fort river for instance, we've actually had some pretty significant changes since We got into this process Pretty significant construction project that occurred this summer So they want to get a lay of the land They also it's also important because they use this report to calculate maintenance reimbursement points So we get reimbursed a certain rate and that's a more complicated conversation probably than for today But part of that is based on the maintenance that's happened, you know, they're looking for districts who Are actively maintaining their buildings and doing good job with that because it gives them confidence that In a new or renovated building that comes that the building will be maintained at the same high level So that's the two fold for that one on the enrollment. It really defines what this committee can study To be very blunt about it. So we can study what's approved to be studied As part of our feasibility study their enrollments that are not approved by msba That can't be part of this project. It won't be funded in the end. So That is something one of the reasons we spent so much time last year or two years ago Whatever it was trying to get community input and the way they're looking at a tremendous amount of data Is at the end of the day, they have to tell us you can study these two enrollments Or these four enrollments or these five enrollments and that boxes us in to study Really just those enrollment and it might be, you know, based on if the six grades at the middle school could be based on whether You know, we continued to have three elementary schools in amherst or two And that's the reason why that's a pretty high stakes decision For them and why they're taking quite a while to look at all the data I mean, I we joke I joke with them. We have more data on our schools than any other district that's ever been in the pipeline I feel like we have now studies on wildwood fort river and now crocker farm So we've shared all of that information with them. We've shared the the sixth grade to the middle school the middle Yeah, the grade span advisory I mean all we've literally probably a thousand pages of data has been shared with them And they're coming through it all to make their best determination of what they're comfortable with us studying Um, and that's that's we'll have impact. It'll set the charge for this group So are there any questions or comments because I have one but I want to wait to see if they're any in the larger group Okay, my question is might um in what you've submitted is Is that something the rest of us should at least be aware of and see? um, so is it filed somewhere and to the extent people are Uh willing to wade through a thousand pages of documents, but at least so that we all have the same framework um, that's question number one And then the second on the sixth grade decision um Is i'm i write an understanding you're saying that we might they might We might be in a position that we could be looking at two possible enrollment scenarios that we wouldn't have to Make that decision right away. We could say if the sixth grade doesn't move up This is how many people have if the sixth grade moves up. This is how many So we would have At least two scenarios we'd be looking at so those are my two questions. One is get the get the thousands of pages Can we can we all have it or can we have a place on our website? You know for the committee meetings that just that it's loaded up and then the second is you know The the kind of decision we're expecting back Sure. Yeah, and what I can show the committee is both the enrollment submission that we had to do which Is not very long. It's just it's a form that we fill out and I'll make sure I get that to folks today The thousands pages are all public documents. So absolutely. I can send the hyperlinks to all the studies that we're submitted Um, so yeah by the end of the week for sure. I'll get that to the full committee I know your second question. Yes, there will be more than one Um, almost every project has more than one Enrollment number studied. Um, no, I think it's some Frankly in some communities, that's more checking a box that Suggest that you're looking at things when you're not really I think in this community My personal opinion is from the district level. We actively would be looking at multiple Uh enrollments in exactly the way you say so, uh, I would just I'll say I will be shocked if Uh, the MSBA does not offer at least two enrollments for us to study because Somewhat because of that sixth grade piece that you talked about earlier Okay Are there any other questions on the enrollment? And and when I guess and my last would be is um, your best guess of when we hear back from them Um, I think if we're if we're gonna stay with every two or three week meeting schedule I think we I would expect to hear back from them before our next meeting. That's my understanding Okay Thank you Paul um Next time as chair, I will know what the agenda is I promise. Oh, isn't it posted? Yeah, no, I just don't have it in front of me. Uh, yeah, um, so minutes was next we're going to defer that to next time. Um, and then uh, We have the other things are a public comment and adjourn Our next meeting and future meeting schedule Public comment and adjourn Okay, can I um at this point? I would like to say whether we could also Take any Since I didn't have a role in the agenda. Can I add just any Suggestions from the committee for things they'd like to see on the next agenda or they hope we discuss or some preview of of When the next meeting is and what possible items will be on it? So we expect I have that we'll expect we'll get the enrollment MSBA enrollment back Um So can I put an agenda item on that would be a quick go around in the committee or should I do public comment first? Paul so, um, well, I think we should talk about the agenda items for next time and I think you know Anybody we shouldn't be setting the agenda at a public meeting. I think people should funnel them to you as chair But since we are at a public meeting What I would like to see is going forward to sort of a more a little bit of a work plan for what's our schedule type thing You know, if we are going to do it every two weeks schedule or whatever it is Um, and you'll have to look at the holiday schedule as well and see how it fits in And and I think you know, it might be one of these things where we meet more frequently Or less frequently at the beginning and then more frequently at a different time But be helpful for me to see what our milestones are in this process To look at for next next time we meet Yeah, that was what I was going to suggest also We we had a request for one of our co-counselors on a council that We identify what some key decisions are going to be that the committee will be making And in advance of that be able to share that either with the council before the decision is made So it would be Paul. It's the same way of saying key milestones So that we just look at them on best guess on when those might happen And when we're going to be talking about them. That was the only I thought a better sense of the workflow would be great Is for next time and the only other thing I had it's not an agenda item I had sent you a note Paul I think it would be good to the extent people are willing to do to look at the study that was done of fort river And the the original study for wildwood. So we at least for wildwood It was the whole building project But that we have links to those mic just so that we can go and To extent people haven't already looked at them that we all have that as our background Information when we're going into the new project. So just links not not as a homework assignment Okay, so um, we don't have minutes So we do have some attendees and I at this point would throw this open for public comments and I see one hand ID So I'm not host and I have a second. There are two hands up So who is in control? Paul are you in control of okay? So as you as you're called on Um ID is now joining us. Would you please tell us who you are where you live? ID you Hi, sorry, this is Hi um, my name is Irene do Jovney. I'm President of Amherst that was member of two of the committees mentioned before the Fort River School within committee and the middle school study And I had two comments one. I appreciate Kathy's mentioning the links to previous Works that is public and you have a look at it so that Jonathan is not there and Anthony, you know, that was very well, but so that everybody's up to speed On the on the Fort River at least Mike I had a question about the middle school report about Um I know that we never was it ever presented to the school committee I don't think it was ever presented the the the middle school study And I don't know if just something's going to be done in the near future I know that the pandemia got us in the middle and I think it was never presented And then I would urge you to start working on the RFQ their request for the paperwork for the request for the opm my memory Last time in the Fort River School committee that we had several iterations of meetings before we had The full document to send out even we started working. We didn't do an opm, but we did For the architects even if we didn't have all the details We started working and then afterwards in the last Very meeting we filled some of the details as they go approving But we had a couple of rounds On the so I wouldn't wait until we have all the details to start working Maybe this is my commanding and I apologize for that But my suggestion is it takes several iterations. So there you can start working on the paperwork The best Thank you. Thank you for your comments Um, do we still have another hand up? There's another hand Bruce Hey Bruce you've been brought in you can unmute Um, I just want to introduce myself to you all some of you know who I am Bruce Calder I'm a resident in town and I'm a tired architect around the business and the business still runs of course, but I'm not part of it um, I was very actively involved in the uh, in the in the last round Not as a member of the committee, but as an interest it is and then I just wanted to Uh, tell everybody that I would like to continue in that role or I will um, the role that I Put out for myself last time was to support the process particularly in relation to getting the very best daylighting into the school classrooms We I had supported the committee last time right up to the point of making daylighting models and showing it to the committee using the plans that the previous Hartford architects had developed and working well was set to Support that effort and we had some quite interesting ways in which we could achieve that I am very, uh, interested in having this new building presuming a building that we may have the very best daylighting particularly in the classrooms and I'll support all of you in achieving that and whatever other technical goals that I can I have time. I'm retired I have energy and I have commitment to this and I have four grandchildren in the uh in the district So, uh, you'll be hearing from me and I'll be helping you as best I can So thank you and congratulations Kathy and Steve That's it from me Thank you Bruce and thank you for the offer I don't see any other hands up. So I think um That's it for public comments So do we do we have a date for the next meeting? So I I think um Do we need to do polling for a date or can we Make a decision on dates right now Some possible dates. I think we've established the time as a 7 30 in the morning on a wednesday slot works for everyone So it's a question of Which next 7 30 slot we pick. Yes, paul Okay, diane I don't have a hands raised but diane hands her hands up before me. I think Okay, diane. I don't mean to make it difficult But actually I skip a wednesday standing meeting to come to this meeting So I don't know if there's any way to rotate not always being wednesday As I know as far as I'm concerned, um 7 30 in the morning is open every day of the week So I don't know whether There's is there are other days of the week easier Tuesdays thursdays Um is midweek better? I'm just looking for anyone to make comments on it because For me, we don't it doesn't have to be a wednesday Tuesday thursday are difficult for me Um, this is allison. I'm sorry Okay So Tuesday thursday are different wednesday is difficult. What about monday's mike? Just with this many people who don't all have their calendars I just wonder if if everyone really commits to filling out a doodle poll Um, which is always the challenge with doodle polls. Um, if maybe we could put some dates out, um You know, um You know, I don't know paul if angela is able to to send something like that out Um Just that then at least we can get more consistency And people may not have to voice in public meeting when they might have conflicts That that makes sense paul you had your hand up Yeah, I guess the first question is how the frequency of means say until now to the end of the year Do we mike? Do you think that we would need one meeting or two meetings before the end of the calendar year? um I would schedule one, you know, maybe for my opinion early to mid You know that maybe the because of the holiday might the first week of december might come really soon But maybe the week after that And then at that meeting we'll have, you know, probably the enrollment piece from msba to talk about And maybe some other topics and we could sort of make that Decision at that point. Um, december is a tough month because If people aren't traveling it's still There's a lot of conflicts for a lot of people Okay, so we can send out a doodle poll for that second week in december and then also Figure out a way of saying Is there a day of the week that would work better? So the doodle poll will give every day of that week as an option But just let people have people tell us whether You know, there's another day of the week that it turns out that everyone finds It would normally be okay. So we'll do that both by doodle poll see Yeah, so I'd be really happy if we could simply commit to a day of the week that works So in other words because as you I don't know in all of your your You know your lives, but for me that just makes planning So for me the most important thing that a doodle poll is day of the week Yeah, paul so I I would suggest we choose Either the ninth or the sixteenth because we have conflicts on every day of the week basically and then the doodle poll Let's choose you have the doodle poll choose which day of the week is best Everybody and then and then be able to go from there after the next meeting And then we and then we will anchor it in that will be the day that we won't be I think it's too difficult to rotate days of the week. We'll we'll have a So I think I think that's it for today's meeting then, correct? Yes All right. So then uh, we at least the committees I've been on we can just all say we are adjourning And we will send you a doodle poll and hopefully have an enrollment report for next week Steve were you raising your hand with another or yeah before we adjourn? If it's okay, if it pleases the chair I think there was a comment earlier that I thought was Useful that it would be helpful. I think for this committee if we could have a library where previous documents That are useful like maybe a share point site or whatever the best way of setting that up So that could be everything from previous studies for that have been done So many of us have seen those and maybe all of us have seen those but Have those in one place, but then other useful information that comes in, you know, like Articles that have been written or things like that. So committee members could put that there You know say rather than sending emails out like hey, this is a cool You know our study that's been But I think that'd be really useful I can do a um, you know, I can talk with Town staff. Um, I think share point can't be shared If you're not on you know, but there might be a way we can do a dropbox a g-drive Another protected space where those documents are paul Yeah, I think we can work on that Between Mike and me is sort of we have to make some decisions whether this lives on the school department's website or our website the town's website Um And things like that. So we want to and maybe there's links on both obviously But we should decide where this where people would think to look Um for this project and then be able to manage that through the websites Okay so we will so Next next time we meet we will say whether we've been able to figure out how to do that and Commit to putting some documents in it All right, so I think Just just a quick comment just mostly to concur with steve that that that this is good both for the committee members Because I really valued it the last time having a single place to go to for documents But I think it's also important for the public To have a place that they can both see past work and what we're working on because Has has already been said in this this meeting communication is key and The clear our communication is both internally and externally To is to the project's benefit Thanks I totally agree And I I know how hard it is to find documents sometimes You know, it's got to be there someplace and you just keep doing searches and then The town clerk maybe sometimes can find it for you, but we'll try to make it easy So are there any other comments before I uh See whether there's consensus that we're adjourning It I don't see any physical hands up and I don't see any blue hands up So I think um, we will adjourn See you in a few weeks and happy Thanksgiving everyone wherever you will be Bye