 report. Seeing the presence of a quorum, I'm going to call the July 12, 2023 governance organization and legislation committee to order pursuant to chapter 20 of the acts of 2021 extended by chapter 22 and 107 of the acts of 2022 and extended by chapter two of the acts of 2023. This meeting will be conducted by via remote means. Members of the public who wish to access the meeting may do so via zoom or by telephone. No no in person attendance of the members of the public will be permitted, but every effort will be made to ensure that the public can adequately access the proceedings in real time. Biotechnological means Pat can't speak. It's too early in the morning. I'm going to call the role to make sure everyone can be heard. And let me see. Lynn Griezmer. You're muted, Lynn. But I am present. Thank you. Andy Joe. Present. And Jennifer Tob. Present. Councillor Miller is absent. We have a very short meeting because we did not receive the material from KP Law. So we're, what I want to do is have a very brief check in about the flag policy and the policy regarding control and regulation of the public ways we're bringing it back to the council meeting for the second reading in a vote. And I just want to make sure that if anybody feels like there was anything that we need to be able to address on Monday. I don't think there was, but I just wanted to check. Seemed like it was fine pretty smoothly. Neither one, neither that nor the public way had any serious conversation, if any at all. Yeah. Yeah. Right. Okay. And in fact, we may put them on the consent agenda. Yeah, that makes sense. The other thing is I would like to call for a public comment period right now so that we can get to work after that. There's nobody. Hang on. Sorry to go back to public ways. For long term closures under, so it's three C one. It says request for the clean version says, hang on, I'll show this. It says for requests for seasonal sidewalk closures or road closures, with the monthly report to the town council. It doesn't say the town council delegates to the town manager authority to review and act on. We haven't even looked at that. Oh, it should. That must have been some sort of track changes error. It looks like. Yeah, someone changed. It was removed for some reason. Okay. So. Oh, thank you, Athena. C two that it should be it's that's underlined in blue. Yeah. Yeah. One, we just have to reject the removal. Yeah. Can we do that? Let's do that now and get it back in and then bring the clean copy to the council. Did you have another one, Athena? Sorry, it's only in my head and not I have your email. So I'm going to pull up your email that I never responded to. I think it was to be to you said something about all other requests. Right. Requests. Can you pull that back up? Oh, I'm looking at it. Yeah, I think that should say for all other requests. Well, good thing that the needs to be not capitalized. Yeah. Right. Good catches Athena. Yeah, really. Thank you very much. So now how are we going to show these changes to in the packet? Okay, all right. I think we can just say that there were some technical errors in the track change version that were just corrected that didn't change the meaning of anything. Right. Do we need to have another motion? Well, I guess we need to move to add need to recommend to the town council the amended version. Okay, I move that we recommend to the town council the amended version of somebody has to fill in the bylaw number. In regulation. Is there a second? Yeah, second. Okay. And let's vote Lynn. I, Mandy. I, Jennifer. I, and I'm an I so it's unanimous with one absent. I guess it can't be a four for eye. Okay, so I'm glad I brought that up. And because the we don't have the legal review, we're not going to be looking at the zoning revisions. So basically what we have to look at today is the bylaws for future consideration that have been carried and carried and carried. I did not receive I had sent an email to Paul, and I have not received an update on his July update. Hopefully there'll be something in the packet packet for the 19. What I'd like to do is go through the bylaws and just they're just a few. And I'd like to make motion so that this can get moved forward away from us. And off our agendas. So, does everybody have that or Athena can you bring up the bylaws for future consideration that's in the packet? It's very frustrating. Okay. Yeah, we also I called public comment, but we then sidestepped it. But since there was no one in the public present, we do, you know, we ended public comment. Just want to make sure it's on the record. If everybody can put Oh, there we go. No, that's the one. Yeah, what I'd like you to do is to go to the bylaw, the new one that I put together. Unless I put the wrong one in the packet, and we can go through it. I think it's called July 2023 bylaw review update. Yeah, I think yeah, it's just a table. You want me to pull it up? Okay. Yes, thank you, Athena. Okay. I'm just going to go through it quickly. There are a couple that still need to be addressed. And I'm going to ask for more than just me to do that. But there aren't many. As you can see, there's this bylaw 3.7 was reviewed by KP law. I'm sorry I don't have the date there was and we no action is needed on that. 3.2. It was replaced and repealed the special Board of Appeals on the July 29. So the first one where we need to take some kind of action is in the peaking and peering into a place of habitation. We need to get that. We need to make a recommendation to refer that to the council. Back to the council and for referral to the appropriate committee. This is the drones issue. And I think TSO is probably the people that should look at that. No, you guys didn't. Okay, are you looking for a motion pat? Yes, I am. I will move to recommend the town council refer general bylaw 3.23 peaking and peering into the place of habitation to the town services and outreach committee for discussion and recommendation regarding the inclusion of drones. Is there a second? Second. Great. Jennifer has her hand up. Very technical minor question. Pat, you would say that we refer it to the council and then the council refers to the council. Well, I don't know. I think we should take this list back to the council. And if there's things on this list, then then go to other committees. These committees don't even know this thing exists. So it would be useful to do the whole thing and then have the motions for the committees. Okay. They could be, they could certainly be on consent agendas. Mandy. Yeah, so you know, the motion I made was to refer the council can decide whether to refer or not. But that would be how you get, I think that's how you get the discussion of whether to refer for potential changes on Jones on to the council agenda. Right. So I would say a unanimous vote to make that recommendation might be accompanied by a request not to put it on consent. So that the council can really make its decision as to whether it wants to actually do the referral. I agree with that. Good. Okay. So do we need a motion for each of the things that we refer today? I believe you should act on and then if there are other motions, then regarding the other ones, I think doing those one at a time makes sense. Okay. And all right. So so we need to vote on that. Starting with Mandy, Joe. Hi, Jennifer, Tom. Yes, then Griezmer. I and I'm an eye. So that's for zero with one absent. Do I have to say that every time? Yes. Okay. All right. In terms of the regulations relating to animals, I did not get I did not contact Carol Hepburn. I fell down on that part. But I did look up in mass general law because there are references to the treatment of service animals in the state laws. And I'm wondering if that isn't enough, I can still count, I can still move forward and contact Carol Hepburn. But we've literally just, I think be picking up the reference to the mass general law, unless she you know, unless there's something she wants to add or change. Pat, what I would suggest is that if you, since you've done that research, that you insert and show her bylaw with the insertion, see if she's fine with that. And then bring it back to us for referral to the council. Okay, I think that's that one. Yeah. Nusance House is being taken care of. The 3.36 soliciting sectione had been taken care of by the council in 2022. And let me see. I'm going to ask somebody, the historic districts. I'm going to ask something like Nate Malloy about this. And yeah, Nate staffs the Historical Commission. And I think he would know whether it was done because here we're trying to just simply align the language, the difference between alternate and associates. So Jennifer, you don't mind doing that. I know I'm happy to do that. Okay, thank you very much. Okay, no action is needed on the zero energy. And that's it. Because the rest of them are bylaws where we're waiting, waiting for information from either GI director or things, there's a couple where there's no action needed. And those are the personnel bylaw 2.4 about library employees that section 3.7 licenses and could you could you scroll down please? Yeah, thank you. So 2.4, we don't need action on that. And we don't need any action on 3.7. That was reviewed by KP law and found to be fine. Everything else is already been taken care of the parades and public meetings that would be repealed on Monday by consent agenda, I believe, because it's been integrated. So I don't think we have anything to do there. And without information, updated information, I really don't see what we can do right now. So here's my question. Do we want to put whatever's on here that requires action on the agenda on the 17th of June of July? Including what we need action from town staff from? Yeah, I could, I could do that. I think, I mean, I think we have room on the July agenda, the July 17th agenda to do a quick review on that. And if we have actions, we can take them. But it isn't the complete set I'd hoped it would be. But Mandy, Joe, you have your hand up. What do you mean it's not the complete set? Well, we don't have we don't know what else we were going to act on. I think anything we as a committee made a recommendation on whether that be the changes like the the repeal of parades and all and Snow and Ice, I think we're done with or did we go on it? All of that that we've been working on that's sort of in the first half of this, I think can go on an agenda on July 17. But the manager stuff we've already told the manager to work on stuff. We've also so it's it's all there's nothing to do until he comes back. And so I would just we should keep the list so that GOL can keep up and you know, keep tracking it until he comes back with the proposed actual proposed changes. Those are likely to go to various committees, not just GOL, depending on which right item it is. But I don't think there's any action for council to take or discuss at this time on those. So can you just go back to the first set of boxes? Okay, no action. So, Mandy, you just said that the only one that needs council action at this time is 3.23. 3.23. Yeah, the peak and then the the the parade is already on the agenda. Which one parades in public? Yeah, yeah, that's already on the agenda for second reading and vote, I think. Yeah, that's it. So the other ones from that we need input from Nate and Carol, those aren't going on the council agenda for Monday, right? Not unless it's done before Friday. Well, GOL hasn't yeah, finished with them. You know what? I have a suggestion. Do you have you looked at this pat in a way that you would see where to insert the state law? I have it. No, but I know they have it. I mean, there is a section on the care of dogs and other animals and it obviously would need to go in there. But I don't have it in front of me. Right. Okay, fine. I was going to suggest we could approve a pending review with her. But let's not do that. Yeah, no, I'd rather you know, so basically we're going to carry that. So really the only thing that we're bringing to the council is the peaking and peering. Right. But in the historic district, if Jennifer can get that to us quickly, we could add it. We could make a motion to if it's been aligned. I can, you know, get in touch with Nate this morning. But do we have to come back to us before it goes to the council? Yeah. Yeah, hold on, Mandy. Yeah, I would say a report can talk about everything in this first group that just says 3.7 was reviewed by KP Law. GOL recommends no action, right? Special appeals board, GOL repealed and replaced. So, you know, it was already done, you know, things like that. Okay, I can take that. Yeah, and Jennifer, if you can just get the language from Nate or look at the two to see in terms of historic district and ZBA, I think it's just a, they refer to one as like associate and one is like some other reference to. Right. That was where I said I was never aware of an associate on the. I don't think anyone's ever been appointed. The planning board actually has it in their charge too. But we've never done anything with it. ZBA is the only one we do because the law was a lot stricter on who could not have to hear it. Yeah, and in a certain way, this is very nitpicky on the part of the members, the lawyer members of the my law review committee. I don't think that the disparity in language has caused any problems, but Athena. So, you're saying the committee is not going to look at those before reporting back to the council on suggested language? Well, Jennifer, that's it to me. The thing is, Jennifer might reach out and you might reach out to Carol and Nate, but it's July and folks might not be able to get back. I don't know what their workload is like, but I don't know that we'll have, I mean, technically, GOL is supposed to submit a report to the council today or tomorrow. So, I don't know if that's enough time. I can't do it today, but I will have it tomorrow. So, I'm just concerned that that's enough time for the council to, for that to be included in the report for the council meeting on Monday. Okay. I mean, there's no rush if it had to be the next council meeting. Right, there isn't. And basically, I'll just do, you know, the just to the general report, here's where we are with this is what we looked at. These are still open and here, you know, blah, blah, blah. Yeah. So, my suggestion would be to bring those back on the next GOL agenda so that our staff. Yeah, it's already on there because I didn't know. Yeah, that's okay. Thank you. So, given that, should we then wait until the next council meeting after the 17th? Oh, that's my suggestion. Bring everything. So, wait until we at least bring everything of ours. If you know, I don't think everything in the first set of boxes. Okay. So, I'll make, I'll do the report and I will get it to you Athena or to Angela by noon tomorrow. If I can do it today, I will, but I have it's not going to be in this agenda, Pat. So, yeah, I see you have time. You have time. You don't have to do it for this agenda. But when is the GOL general membo do? For this council meeting, not with this material, but. So, GOL hasn't finished reviewing the bylaws. So, you don't need to report on those until GOL is ready to bring them all if you're going to bring them all. So, reports are due the Wednesday before our council meeting, but you're not expected to do that today or tomorrow because you're not bringing them to the council meeting on this. Yeah, no, I got that about this. Yeah. Yeah. Thank you both, Lynn and Athena. I just, yeah, I was trying to figure out whether I should still be doing something. So, if you want to do a very short memo on the changes to the policy regarding control and regulation, but I mean, it's really minor changes. So, I'm not going to do that. Yeah. Okay. Well, unless there is anything else that anyone bring wants to bring up that's either unanticipated or that feels crucial to them, we are done for today. So, can I, before we finish? Go ahead. We're going to meet on the 19th. Okay. Yep. Right. And then when is our next meeting after that? I think it's August 7th. August 2nd. Second. Okay. Yeah. And on that one, hopefully, we will be looking, begin to go back to rules of procedure. Oh, if it's okay, Pat, I wanted to just mention that I had a couple of minor suggestions for rules of procedure that I was going to ask you all to consider. I already, I already mentioned that to Pat, but it's a couple of really minor things. One of them is asking Joel to consider letting the council clerk and town manager raise a point of order just so, you know, I feel like I'm always interrupting when those things come up and other legislative bodies do that. So, I thought it might be appropriate. There might be one or two other minor, minor things. Yeah. Just send that to me. The committee's willing to consider those. Yeah. Send those to me because I think everybody here would like to have those. Yeah. That information from you. We'll take, so this is what I'm hearing. Is that we're going to have any follow-up on the, on the bylaw stuff that's in the top boxes. And any follow-up on the lower portion possibly. The second thing I'm hearing for the 19th is we'll be looking at the zoning amendments for clarity, consistency, and actionability. Right? And the third thing we may be looking at is the issue of our rules of procedure. That's a lot. Well, I did not put, though, I made the decision not to put rules and procedure on the 19th. I think the whole meeting is going to be taken up with the zoning amendment and follow-up on this. So, what I've done is started the August second packet and it's in there. Mandy? That all sounds fine. I'm curious about the safe access bylaw. Oh, I've forgotten. I know Anna and I owe you, Pat, as chair, a new draft. Yes, you do. But we're almost done with that. So, which meeting would you like us to get that draft to you for? My feeling is probably, as much as I would like it to be immediately, I believe that it probably needs to go on the August second agenda. Okay. And then I'm going to have to judge based on what's on August, if we have the meeting on August 7th and what's on August 21st, as to which one it goes on, just because we're stacking things up at this point. That's what I'm, that's the only reason. What goes on? Which I know that if we meet on the 7th. Are you talking about the safe access? Yeah, I am. Yeah. Okay. All right. I just want to clarify what things we're going to be on. Yeah, no, I appreciate that. The 19th and what things would be on the second. Yeah, no, I appreciate that. I really do. Anything else? No, Athena, can you and I end, do you want to end this meeting and then we'll start a new meeting? I can't hear you, Annie. I'll send you a link for a new meeting so we can end this recording. Okay. Okay, so then I'm going to move that we adjourn this meeting at, I can't see what time it is, but. Declare. Don't move. Declare. Declare. I declare this meeting adjourned with all my power and might. At 10 o'clock. At 10 o'clock. 10 o'clock. That's the meeting ever. Thank you. Thanks. And Jennifer, thank you for getting in touch with me. Oh, oh sure. Yeah, thanks for the meeting. Bye-bye. Thank you, everyone.