 It's actually everyone, but it means that it's actually so Evan's also committee, so Evan's asked so it's actually three with one person. And one per member of the public, that's right. Yes we do, she has an agenda somewhere. So we're going to have to find the right time. She's trying to email that to me. Can I make an excuse for a moment? Sure. Say what's there, I don't see an agenda. I just see the posting. The posting is there. Okay the posting is there, that's all it's in there. It's pretty much an open discussion of people who are talking back and forth. I caught some of it, but not all of it by the means. And there was no formal decisions made. We just agreed to meet again today. So the National Officers and they ripped it all out. And as they're helping to get roads together, to get materials together. So everyone that ever been forced to get on a plane or something when you're at hockey, check. So the cutest thing about the National Office of Jan is how each to bring in people. So if they're within to meet with an N.R.C.U.R. committee, or seeing things, it's necessarily see, necessarily, you know, how are they doing if they go on the map and make sure they're open. So somewhere you saw specifically that the C.P.O.s are not, those Janids and your minutes, said that are I just see what's the general on the whole topic. What's your suspicions? What's our role? Which role? We set up regular meeting times, regular times for them to come to our meeting. We asked that. They said no meeting. We can't get to no meeting session in front. Right. But no agreement or no sense in it. Not every other week or every... I mean we could ask them once a month. So what's the matter? We could ask them. We could ask them once a month. We could ask again. But we asked that or lost something again. I mean coming to being... If we invited them just to come and report out what they've been up to, they didn't feel like that was something that they wanted to do. They do. But they don't want to be regular. If there's something they want to ask them in particular, absolutely. But they won't come out of first half an hour. Touch base and see what they're up to. I mean who else is overseeing what they're doing? To get ourselves invited. It's good to... so much to it. You know? She really was able to answer a lot of the questions. So... Is the schedule on your schedule? Yeah. If the month or something or whatever. To make it easy so they know when it is to come. And they're coming here to just tell us what they've been up to for the last month. Yeah. And figure... And Sarah's expressed some reservation or at least a thought that there might be attention between them reporting to the town manager who is their boss and them reporting to us. It might feel uneasy to us to, you know... We're not giving them marching orders. We're not telling them what to do. We're not their boss. We don't oversee them. That's correct. But we are sort of... We'd like to know what success they've had and what outreach they've been doing and as a courtesy to us. We would appreciate that once a month is what we're basically asking for them. If they have an objection to that, I guess they'll tell us. But I hope they wouldn't. So we'd ask them once a month just to check in with us as a courtesy. And their meetings being the RAC. They have meetings too. Count me out of that one. I'm happy to hear... I'm happy to have them reporting to you. They have an invite to their meeting. But I have gone. The RAC meetings are posted. That's right. I think we don't need to attend the CDO meetings. I think it's just the RAC. The RAC. So it's the RAC. The president of the RAC. The president of the RAC. Which is appointed by Paul. He works with them individually really more than as a committee. I think is what his sense was. I got him listening to that. But do you want him to stay there again? I'll object to that. And make sure that that's how they feel. But that's my understanding of the RAC. And I think that... And again, you're asking... I just want to be clear on what you're going to be asking Paul. So this is what I ask you. Because one of us goes to your meetings. I'm uncomfortable with that. I understand the town manager's concern. It's really... There's the separation here. So you may go ahead and do this if you wish. But I'm uncomfortable with asking him. If one of us, whoever that may be, can be present at an RAC meeting. But apparently it's a public meeting. So that's a non-issue. We can be there if we want to be. And if people want to go, they can go. The CPOs don't... They do meet, apparently. But that's a meeting between them and Paul. I guess it's a staff meeting. It's not a public meeting. So I think we should... I don't see any reason for us to be present at those meetings. So they're going to... They just like to know what they're doing. That may be sufficient. Well, maybe the reports will do. They have a lot on their plate. And they're taking this on in addition to their regular duties. So this is... And they seem to be eager about it and so forth. So maybe reports will be sufficient for the time being. If we feel, I guess, over time that we're really not getting much and we're not getting any reports, I'm very helpful, then I guess we could say, could you please come and see us. But maybe we should allow them some space. You know, they seem to be doing good work. They seem to be excited about it. Maybe we just lay low for a bit and see what's going on. Not even asking them to say, well, we want you to come once a month. As long as reports... If we're getting reports from them, let's let it go for a couple of months and see how it goes. And then if we feel that we're not getting enough information and we feel like we're out of the loop and we don't know what's going on and we're in the dark, I don't know if you can come and see us, but I don't know what you think, too. Yeah, I mean, I feel like they've already told you. They've already told you, right? So where are we going back again, right? Yeah. And I will see the reason to push at the moment. So I guess the bigger question for me then has been brought up by the President to myself, the finance committee. Now, when I asked Paul about this, he said trying to get government to come. So this is what I'm going to bring up to you about this, is that... When you think about planning a forum or you think about planning special meetings, like a hearing, we have two, at least a minimum of two public forums that we have to hold scope committee. I think it's the capital plan. Yeah, it's the capital plan, yep. So what I did was... I don't know if you guys have any, so I don't know if I'm going to put it in. I'm writing this sort of copy. So one is both two or email. My case being that I think that this is not setting up a public hearing so that you would follow the guidelines for just your meeting. Change was... We're not sharing it. So who... You're suggesting that for... So much more. So here's my question. So one of the things that people are saying could be our role is if somebody wants to have a forum and they want to have a hearing, right? So I would say finance committee with one, two forums that townhouse has self-pastifold, but need to do all the same things that we would be doing. That's what I'm saying is that if you look at that list right there, what I'm posing to you is that the guidelines for that except a few things that are changed could also be the guidelines for... Us for setting up a hearing. Yeah. This could be us. This could be... As Paul said, this could be his staff which also needs to be because it seems like it makes more sense to me because except for on there, I believe I added when you're trying to reserve a room is this set up in a room you can ask for microphones, you can ask for power. So this isn't something that they would just normally do anyway? It hasn't been publicly stated that they do this. Oh, that the CBOs do it? Right. A few changes. It seems to me and for talking with Paul who said that he felt that this was... should be also under the purview of the CBOs. Well, it's not clear what this is now. Okay, so... You're talking about... Setting up... So there's two things. What is setting up and organizing a public... Well, we've never... Right. A forum. Well, never had a public hearing yet, correct? We've never had a public hearing. And those are set by the council, right? The council's... The council and the president, I assume, does this. That's what's in the charter. Right. It's been suggested to me by finance committee and also my friends that they believe that... And it's up to us to get presidents to comment that actually all of the things that the committee participation officers do to add the time should be sufficient and the same. Right. Which is posting it on the website, right? All those things that are posting the meeting, posting it on the website. You can post it on the individual councillor's pages. Some of the suggestions were that we could ask for an outside vote to vote. Each councillor would find people in their district or we would, to find people to put up posters in different districts. I don't necessarily know that I see myself running around. Yeah, I think this is getting down the level of staff and sort of, you know... I thought our job was really oversight, just trying to make sure that... First of all, nobody knows who's had a district meeting yet at all. I mean, as a group. So it would be nice if the council actually knew... We do have a council calendar now. Right. So I guess you go to council calendar and you can look at it. But it might be useful to just have a report at some point or some kind of... at every council meeting and say, here's what's been happening on the outreach front. You know, there's been these district meetings and da-da-da-da-da. But maybe you're thinking, as long as it's available on the calendar people can go and find out what's going on. So we don't need to do sort of oversight in that sense. That's taken care of by the calendar. Do we need to coordinate? Do we need to make sure that these meetings are not all happening from the same weekend or the same month or whatever? Do we need to worry about that? Who oversees the sort of overall coordination of district meetings? And they are sensitive to... Would they raise a flag if they felt like, you know, A, somebody's not having them? Or B, they're all turning out to be on the same month or on the same weekend? Is that something we should be worried about? Well, so here's the thing. So if you want to close the event, we'll be right now ghosting you. You have to submit and... Right, ghosting Jennifer. So all those things that occur there is a council calendar which we communicate with each other, right? So with George you're saying, I'm going to have one this Sunday. I'm going to have a district meeting this. I don't see that you are awesome. Right, calendar might prevent that. And I believe that what is expected is that counselors have enough common sense to not, you know... Well, I just think counselors have so much they're doing that, yeah. But you're right. I mean, just pay attention, right? I mean, that is the counselors that maybe the counselors would report together from certain districts what they did, either for office hours or three months, two months. I think that's a good idea. Actually, it probably would be good also to have an agenda item at one meeting just to have a half an hour or two for each counselor to say this is how my district meetings have been going and these are the things that have worked. These are the things that haven't worked. Because I don't know how else we can have that discussion because we can't... We have a place for counselor comments at the end of the meeting so in theory one could always use that as a way of doing that. Maybe making it a permanent or something. Our meeting is a little... I know, nobody wants to hear it. No, by that point nobody wants to hear it. Even 10 minutes. Even 10 minutes is 130 minutes. I know. You don't want to hear about the district meetings, George? No, I just... I'm just thinking towards this one thing about this is something that... Our meetings are flying up the hardest. ...to communicate with each other. So if you think that would be something I'm just telling you the sense that you are and I think all of us are trying, what is our job? And I don't want us to be involved in putting up posters and that kind of stuff. Do you don't want to scout your district for that? That's what I do in my district but it's not the job of this committee to do the job for the council. I don't have office hours, for instance, and I'm not going to have office hours. I don't think that we're going to insist that everybody have office hours. We're going to do other things. But I guess the question is, do we want to try to at least have a sense of this subcommittee or this larger committee? Do we want to have a feel for what's working, what isn't, what's being done, what isn't? Or we just kind of maybe right now we just let 1,000 flowers bloom and we'll see what happens. That's fine. But it sounds from the charge we were given, outreach communications in particular, that we sort of are supposed to be kind of paying attention in a broad way to what's happening. And there are, you know, you go to the calendar, you can, by word of mouth, people learn, oh, Ryan's got a newsletter, somebody else does office hours, somebody else does this, somebody else does that. But there's no, you know, do we need to, as this group, do we need to sort of just put that all in one place for ourselves to get a sense of how things are going? Just so we have a feel for how things are going. Or do we need to say, as long as things are happening, we could just have them report for them to fill out. Okay, so what are your upcoming dates? What are your past dates? What, you know, meetings so that we can all take a look at it. Who have you had as your guests? What hasn't? And I think people would be glad to feel something like that. A survey. Would that be deliberation, or would that just be procedural, you know, like just, it seems to me like it's not deliberation on any particular issue before the council or anything, right? I don't know. I think it would be a questionnaire. Well, here we're thinking of counselors, I think we're thinking of the 13 counselors and what they are doing in terms of outreach and communications. What, literally what they are doing, and secondly, if they want, what success or what advice or, you know, what's working, what hasn't. Is that something we want to do? Survey monkey or Google form or something like that, people could fill out a survey, a Google survey. And how important is it for the council to have sort of like a broad picture of what at the moment, at some given time, say in two months or whatever. This is what is happening on the outreach and communications front in terms of this is how many district meetings have been held, this is how many office hours are being held, this is how many, you know, newsletters, whatever. I mean just, you know, just a general statement of where we stand. That would be something I would think we could provide as a service to the council if we want to take it on. I think the Hampshire, because that would be interested in that story. Like what, how is the new council functioning as far as, you know. Outreach and communication. Yeah, like filling its promise of public participation. Right, exactly. We also then want to see our role as sort of gathering information in the community in years time. Those kinds of things should we be just, should we have a timeline for some of those things? Do you want to establish that? And then do we want to just maybe check in with the officers if they could report out here? Well, you chose a specific account. Do you want to ask, or do you want to just concern ourselves with... It is focused on council. Which seems appropriate. And I think at some level we should be providing some sort of overview or picture, occasionally a snapshot of what is happening and what people think is working and what isn't. And she said, to how successful have we been in this first six months or whatever. How have we getting people engaged and involved in terms of... We as a council, how well are we communicating? We as a council, how well are we doing outreach? However we define outreach. Certainly that would include meetings, public forums, office hours. I think it also includes but this is a whole other area of what we do individually in terms of reaching to, I mean, I go to a lot of groups and talk to people about what we're doing. It's an important task and a job that I'm supposed to do. I'm particularly working with students but I'll talk to anybody and I'm sure others are doing the same thing. But there's no list or record of that. I mean, I keep a record of what I do but you know, would it be worthwhile or valuable for people to know you know, where councilors have been going and who they've been talking to as a sort of outreach function? Or is that, you know... And so councilors would report, I mean I would report on a piece of paper on a forum or whatever I'd say, okay, in the past month or two these are, you know, I've talked to the Interfraternity Council, I've talked to the Talent Council, I've talked to MassBurg, I've talked to the New Mass Democrats, I've talked to this neighborhood association, I've talked to that neighborhood association, you know. So you list it. In part simply to, if someone says, you know, you guys really don't, you know, reach out, you don't talk to anybody. Well look, here's a list of, you know, the sort of repository or sort of the clearing house for this so that we could at some point in five months, six months, whatever, be able to give data, be able to give actual factual data. This is how many public, you know, this is how many were held, this is how many newsletters there are, this is how many, you know, district meetings have been, this is how many office hours have been held and, you know, just that seems to be important. I agree, and it just... And that would be our job. One, communication with outreach aid and other strategies to and outreach to residents of Amherst. So I think being especially this first year, what people counselors are doing and what sort of their sense of what is working and some themes of guidelines or tips that we have, you know, seeing where I'm just thinking that if having a structure is definitely helpful, I mean, none of us have a structure to be able to, we're all finding our way. I just think that as we were finding a structure of what counselors just so that they be somewhat other running on that path. So there's best practices which we could work on and then there's just data. There's just, you know, there's two different things. Just here's what's been happening and here are some best practices for going forward. Which we may not know until the end of the year? Right. So maybe one step would be concretely would be for this subcommittee to consider reaching out to all the counselors by email and saying, you know, one of the things we think we should be doing is just keeping some kind of, what, tab or some kind of account of outreach that's been going on in the council since we've been created in December. So it's asking them to do something which I know myself. Right. But could you begin to assemble a list of some of the, you know, things, tell us your office hours. If you had district meetings when and where at this point we're just collecting data. We're not interested in the agendas. We're not interested in that. We just want to know what are things you've been doing in terms of outreach. Is that something that we should add to the list to do list for other counselors? Would that be useful? With the thought that eventually we would here's a record of what you've been doing over the last, you know, six months and also a record we could then share with the public and say, you know, if you have a question, here's what we've been doing. And in some addresses you just did that. I think this is going to be unfortunately people really have to sit down and list. You know, I've talked to this, this, this, this, I haven't. But the advantage to doing it with a, you know, survey monkey or Google survey is that the result comes out on a spreadsheet that people can look at. It's easier to, you know, the result is easier to manage than if you just if you just got, you know, like 13 emails. List the program. You'd have to go through and organize that. I understand. Right, right, right. Well a task for this subcommittee would be, who needs another task, would be to construct something like this. To construct the document that you feel would be provide sufficient data, useful data. Now it takes a little bit of time for some of us to figure out. I can do that. It's not that hard. Okay, and you could give us something like that to look at and that would be great. And then we can refine it and if we're satisfied with it, then we have to actually send out. That's when we're ready. Yeah, we can add, I mean, we can just look at a draft and figure out what we want to add. Exactly. But how about like in two weeks or something like that? Oh, I like that. Fantastic. We didn't bring up. I'm sorry, what do you mean next week? Yeah. Oh, no, next week we have something after. Yeah, something next week is, okay. I just feel like we gotta meet every week. I have just the opposite feeling, but that's all right. I think your feeling is the right feeling. Last week when we didn't meet Oh, that's so good. It's like snow day. It's a snow day. I love it. So Darcy's was willing to sort of kind of willing to sort of construct this survey monkey thing and we'll look at it next time and that could be useful for us going forward. Anything else? And you feel that this is something that we should be worried about, right? No, no, no. I don't. But I think there's a question out there. Okay. We take care of them already today. Is both setting them up and the bigger part of the process. I do not think it does. What I would like to do is I put a couple changes on that and also does just add just tell them that we're not the one. Unless I can convince us that somehow it really is our task. So I would ask them as I set up a how-to plan for forums. How to. And we'd like to make it very plain what they could put on social media or whatever. I'm sorry. Thank you, Paula. Thank you. I would like, before we end, I would like it if our committee could communicate with Paul neighborhood cleanup issue. Because that email that we got from Paul directly asking us to scout our neighborhoods for trash really threw me. I felt like, maybe this is a really good idea, but I felt it felt odd to me for us to be getting that directly from the town manager rather than from either Lynn or from, I actually think it should have come from Ulta. So here's the thing, coming back to who works for them, who have been established in I feel, and if we just rewind them so the CPL helps individual customers, that's their goal. It's not our goal. I think legislation is. So we decided to do an event, do we do an event? Ourselves, OCA, for town council things, and then do we let them know? I mean, do you mean that after the day is long with you? Well, I just feel like we're all reaching out to and if, if the town manager wants us to participate in the district cleanup, I guess that's fine. But it seems, it needs to be a more holistic process. It needs, he needs to come, he did come to our last meeting and bring it up. But there was no like agreement that, that we would then, you know, like, you know, convey to the rest of the council what we're doing, because we're the outreach people for the council. It just feels like we were left out of that loop. And it didn't feel good when I got that. And it was like, oh, wait a minute. So we need to, we need to really clarify where certain curfews start and end. Because I feel like the most planned events and do certain procedures, councils, outreach to the community separate, right? So that, you know, they're doing their town and everything. Are people seeing the OCA's responsibility to hold these kind of events and to come with our own outreach strategies that are completely separate from that? Because for me, it seems like we're being said to be completely separate. So you're sort of saying that we need to be working together to, to, it needs to be made clear if we're just like working parallel or whether we are helping each other do our different tasks. And it seems very clear to me that we should be doing both. You know, we should be working together and collaborating. So I think that we could express that to the town manager. I think that's what he was looking for with this event. But it came obviously quickly and it came, you know, I think someone came up with a good idea or an idea that Paul's had experience with and I think one of the CPO's had experience with. And they thought, this is a great idea. This is the way people get involved. And then they said, let's get the town counselors involved. So that's how it happened. And I think, you know, that's a good thing, but there's still this confusion that we're going to have to resolve. But this event, I think, was not designed to sort of him telling us what to do. Here's this idea. This is something we're going to do. We think it's a great idea for the town to probably get around to going through my neighborhood and making lists of trash. But I will, no. But maybe I will. But I've already started looking. I'm sort of making notes in my head. So, but I didn't see it as an order or some kind of usurping of power. I just thought, they got this great idea. They're going to run with it. And this is the way we could help. So I will try to help if I can. And I'll try to show up on the day because I think it's a great thing. But going forward, and maybe it'll become an annual thing. But I'm not so much worried about it. I don't think there's an attempt to sort of tell us what to do. It's just, you know, cooperate with us, collaborate with us. If you can. If you can? You can. You should have been looked into. Yeah. In the best of it. Yeah, we're all, it's all in there. That's the spirit of it. Right? I think, yes, we have one action item. My survey? If you would. And it's, that'd be great. If you can do that, it'd be great. And then we'll look at it and talk about it. And that's in two weeks, not next week. So that's actually three weeks now because I think in the second week is Patriots Day, right? So next week we meet, but the following week is Patriots Day. So it looks like it's three weeks. How much we decide to meet family? Not a Patriots Day, for God's sake. Well, that's possible. It could happen. It could happen.