 good afternoon chair test we have about a minute before 1 30 and you still have one commissioner that hasn't logged in yet okay would that be Steve Burke that's correct he will not be able to attend this meeting today okay well then everyone that is going to be here is logged in okay just let me know what well looks like it's 1 30 good afternoon I'd like to call this meeting today May 23rd 2022 of the housing authority regular meeting due to the provisions of the governor's executive orders in 25 20 and in 29 20 which suspends certain requirements of the Brown Act and the order of the health officer of the county of Sonoma to shelter in place to minimize the spread of COVID-19 the housing authority commissioners will be conducting today's meeting in a virtual setting using zoom webinar commissioners and staff are participating from remote locations and or practicing appropriate social distancing members of the public may view and listen to the meeting as noted on the city's website and as noted on the agenda members of the public wishing to speak during item 6 public comment or during our public hearing items will be able to do so by raising their hand and will be given the ability to address the commission as a matter of housekeeping I'd like to remind commissioners to keep their audio on mute unless they are speaking commissioners other than chair can mute themselves staff will remain muted until needing to speak as members of the public join the meeting you will be participating as an agenda attendee your microphone and camera will be muted only today's panelists will be viewed during the meeting if you're calling in from a telephone and choose to speak during the public comment portion of today's agenda for privacy concerns the host will be renaming your viewable phone number to resident and the last four digits of your phone number city of Santa Rosa is committed to creating a seat safe and exclusive inclusive environment free from disruption will not tolerate any hateful speech or actions and are well staffed to monitor that everyone is participating respectfully or they will be removed if necessary we will also immediately end the meeting zoom host can you please explain how public comments will be heard at today's meeting at each agenda item the item is presented the chair will ask for the housing authority member comments and then open it up for public comment the host and zoom will be lowering all hands until public comment is open for the agenda item once the chair has called for public comment the chair will announce for the public to raise their hand if they wish to speak on a specific agenda item if you're calling in to listen to the meeting audibly you can dial star nine to raise your hand the host will then call on the public who have raised their hands public comment will be limited to three minutes and the timer will appear on the screen for the commission and public to see once all live public comments have been heard the meeting host will read email public comments if you provide a live public comment on an agenda item but also submitted an email your email public comment will not be read during the meeting additionally there is one public comment period on today's agenda to speak on non-agenda matters item six this is the time when any person may address the housing authority on matters not listed on this agenda but which are within the subject matter jurisdiction of the housing authority thank you we'll now take roll call please okay uh commissioner Burke you know commissioner Downey commissioner recorder here commissioner Rawhouser here commissioner LaPenna here vice chair Owen here and chair test we'll let the record reflect that all commissioners are present with the exception of commissioner Burke thank you number three is statements of abstentions do we have any abstentions today i see no hands raised item number four staff briefing they can fasten her excuse me cake gold fine good afternoon item 4.1 is the housing authority fiscal year 21 22 third quarter financial report and cake gold fine administrative services officer will be making the presentation yes good afternoon share tests and housing authority commissioners i am cake gold fine administrative services officer for housing and community services and this um you have a memo which shows the funding and expense for the authority through march 31st 2022 three quarters into fiscal year 21 22 so again same as last time the authority continues to trend well in all categories the most interesting expenditure update since quarter two is that loan activity expense increased nearly three million dollars which is almost all attribute attributable to a 2.9 million payment in cdb g funds for mahogany echelon apartments and we reverse we reimbursed ourselves from HUD for that in early April so you don't see that 2.9 million reflected in funding sources but you will see it in the quarter four report also um as the authority directed earlier this year i particularly called out items in the housing authority budget that are overseen by the city council and specifically that is in the last paragraph under the expenditure section on page two and then moving to funding sources the loan repayment amount remains high but it has slowed considerably since the huge bump we saw in quarter two which was about 3.6 million alone and again that was mostly from million tana loan pay downs so in this third quarter we received a little under 15 000 in loan repayments and just for comparison we had received about 225 000 in quarter one so i think that has really illustrates the volatility of loan repayment revenue and then the other item of note in funding sources is housing impact fees which were trending low at a little over one million at the time of this memo through quarter three but i checked the amounts this morning and we have received 575 000 alone in April and May bringing the total amount to just over 1.6 million and exceeding the budget so this concludes the briefing and i'm happy to answer any questions you may have thank you kay um do we have any questions from i see one um vice chair olin thank you uh k i'm going through the expended so this is through three quarters and the admin and overhead expended is about 51 of the total but uh we're in quarter three i'm looking on page one first row are there unstaffed positions how does that look to yes exactly um that's unstaffed positions it's vacancy it's it's all the vacancies cumulatively through the year and we have had significant vacancies this year so that's um i would say the biggest part of it and then also our services and supplies have been lower this year so you may remember like for the housing choice voucher program we budget to use the entirety of the administrative allowance because we want to have it available but often that can be like several hundred thousand dollars in services and supplies that we just don't use so that is a big piece of it as well does that make sense yes it does thank you yeah anyone else have any questions i had a question kate on page two it talks about the uh two million down payment assistance program funded by a one-time transfer of pg&e settlement funds from the city council um is this something that uh the housing authority will develop the guidelines on or um do you know oh that's a megan question yep oh megan you're immune sorry unmuted and then unmuted and then remuted um i'd be happy to answer that question so we are in the process of developing the draft guidelines and working through the loan documents with the city attorney's office when we have the program solidified we will be providing a presentation to the housing authority so that will be on an upcoming agenda um it's just staff is working through the process of developing all the aspects of that program thank you okay seeing no further questions um we are now taking public comments on item 4.1 if you wish to make a comment via zoom please raise your hand if you're dialing in via telephone please dial star nine to raise your hand you will have three minutes share test see no hands raised at this time thank you study session uh there is no study session on today's agenda so we will move forward with item number six public comments we are now taking public comments on item six on non-agenda matters this is the time when any person may address the housing authority on matters not listed on this agenda but which are within the subject matter jurisdiction of the housing authority if you wish to make a comment via zoom please raise your hand if you're dialing in via telephone please dial star nine to raise your hand share test i see no hands raised at this time thank you we'll move on to approval of minutes we have the minutes of April 25th 2022 are there any changes i see no hands raised we'll move on to um number eight chairperson commissioner reports any reports from any of the commissioners i'll make a brief report um we had uh last april april 26th there was a site visit put on by burbank housing for the caritas homes phase one uh located on the corner of seventh and a street um this was a unique partnership collaboration with catholic charities um who will have a service center there and provide services for the homeless the foundations were being poured at the time that we were on site we all donned on our hats and vests and um had the opportunity to tour the entire block there very interesting on may 3rd uh burbank held another site visit for 35 75 mendicino avenue formerly known as journey's end that meeting had many officials attending uh santa rosa mayor chris rogers and some of the council members were in attendance as well was congressman mike thompson and state of california treasurer fiona law and um again that one was uh under construction that one they were starting to do the framing it's a little bit hard to tell because you couldn't really see you just saw the wood going up so that's all i have to report on item number eight we are now taking public comments on item number 8.1 if you miss wish to make a comment via zoom please raise your hand if you were dialing in via telephone please dial star 9 to raise your hand you will have three minutes chair test i see no hands raised at this time thank you we'll move on to item number nine committee reports this agenda has no committee reports at this time moving on to item number 10 executive director reports and communication items good afternoon chair test and members of the housing authority um first i'd like to give you some oral updates on projects we have underway um you may have read in the newspaper and then received communication about the athena house closing and this is a property on sonoma highway the housing authority does have a loan on we are working with the property owners california human development commission to understand more about the closure and to work with them on preserving the housing authority's loan and the regulatory agreement so we will be providing updates to you as information becomes available but this information came to us last week at the same time it went out to to the press democrat so we are trying to to keep up with that as it unfolds on some positive news journey zen phase two which is the 38 unit components right next door to the project i'm sorry 3575 and then just you know avenue that chair test just mentioned is scheduled to close on june 1st so those units should be beginning construction this summer which will be a very exciting event for that site as you may recall the housing authority has 13 project-based vouchers and 1.56 million in funding of that project we are also working on closing the cdbg dr loans for the cannery at railroad square which is the 129 unit project near the smart station in railroad square and that was assisted with 56 million dollars in state accelerator funding as well as project-based vouchers and that is going to be closing by the end of july and it is required to start construction pursuant to the state funding in early august similarly mohonia glenn which is a gold dimension during her briefing it's the former cricket site on highway 12 and calla stoker road and that's a 99 unit project that the housing authority provided 2.9 million dollars on also received state accelerator funding and will be closing their construction financing by the end of july and starting in early august as well so we'll have some significant new construction starts by the end of the summer which will be great news for the community and then i'd like to direct our attention to the communication item which is the pending development report as we previously discussed this will be included monthly for your review as was requested at the april meeting we have included information on the projects that have been completed so those are being able to be tracked at the top of the pipeline and this will be updated about mid-month in advance of the housing authority meeting and these are projects that have received assistance via project-based vouchers or funding from the housing authority so i'd be happy to answer any questions i see no questions or hands raised um so we are now taking public comments on item 10.1 if you wish to make a comment via zoom please raise your hand if you're dialing in via telephone please dial star nine to raise your hand you will have three minutes chair test i see no hands raised at this time thank you consent items there are no consent items on this particular agenda item number 12 is report items naked vassinger please 12.1 is the 2022 housing authority planning day so as has been previously discussed at housing authority meetings and expressed by some commissioners there's interest in having a planning day which most recently was held i believe in 2018 and so the purpose of this item is to solicit interest from housing authority members and then also to seek at least two housing authority commissioners who would be interested in serving on an ad hoc committee to plan the proposed 2022 planning day and that would include development of an agenda a rough time frame identifying a venue so i'd be happy to answer any questions about the proposed day um or open it up for discussion but the recommendation is that the housing authority by motion conduct this a discussion this item and identify a minimum of two commissioners to serve as the ad hoc committee members for the planning day um i'd like to make a comment and that is that commissioner berg who is unable to attend this meeting had expressed his very great interest in participating on on a planning day and um i think that um we'll need one more person i know a number of you are still on involved in the ad hoc committee subcommittee for the rehab no fun um but dr downey um scott mcborder and myself are the only three that are not currently on an ad hoc meeting committee um any of you interested commissioner downey having served on the ad hoc committee before i would be happy to to uh volunteer to to help coordinate the development of this as i think it would be extremely important to bring the staff side and the commissioner side of the house together um of course accommodating for for whatever covid um necessities would be given but um this um event would have served to be very important and making us more cohesive and better understanding uh the various parts of the center of the housing authority so yes i will definitely throw my hat in the ring for that thank you um commissioner mcborder i i notice you have a raised hand as well my question is megan uh would three be workable three yes three three is perfect because it's not a quorum so we can have three or if you work okay all right any comments from any other commissioners should we uh move forward with a motion on this it can be at your direction if i may okay all right um then i move that we uh appoint um commissioner downey commissioner mcborder and commissioner burk we are now taking public comments on item 12.1 if you wish to make a comment via zoom please raise your hand if you're dialing in via telephone please dial star nine to raise your hand you will have three minutes chair test i see no hands raised at this time i think the last item on our agenda is adjournment so thank you very much everyone have a wonderful day thank you i thought we had to have a motion there