 Yeah, I mean it was gonna be a few minutes late today. So is anybody willing to take notes until she arrives? Andrew we could also just order her the video if that's helpful, okay, sure. Yeah, why don't we do that? Appetaries and just go off the video Okay, okay. Um, do we have adjustments to the agenda? I think we need to add a executive session at the end That was all I had So we'll do that at we already have one executive session is number 12. So we'll just add a second after that And the other thing that I got in from Carmen was talking about commingling ballots if we wind up doing Australian balloting for the Annual meeting vote so I guess we can talk about that during 8-4. So I don't think we need another Agenda item for that met with Pam today, too. So, okay, so I guess we'll talk about all that at 8-4 Okay, then We'll move on to public comment Do you have any public comments at this time? One of the 10 agenda I'd ask for a motion to approve the minutes of Tuesday December 21st I'll make a motion to approve the minutes from Tuesdays December 21st. I'll second it Okay Any discussion? I'll engage. You say aye Okay, aye Okay, any opposed Okay, the board comments at this time Just a quick question. Do we know who is up? I'm not asking for I I'm not asking for anyone to I'm just wondering who's up for re-election and just making sure we know which positions are up for re-election and who might need to get there In South Wales and both Peggy and Chris's spots are up for election this year Peggy because it was yours then You know was yeah, and then Chris's is expiring and he shared with the board that he's not running again So we're we have two spots to fill there or I mean a Peggy runs again and one spot to fill but two positions open for election there and then Lisa's spot is In Bethel and so that would be Or I guess Yeah, if I can say something here I Filed my petition today that I'm running for the three year term that Lisa is not running for So it's actually the one year term Lisa McCrory had actually Retired from that is up for grabs while that I don't know if anybody's running for that, but yeah, I'm running for a three year term Okay That's good. Yeah. Yeah, I emailed Andrew and And Jamie and let them know that yeah, I'm not I'm up for re-election this year, but I'm not running I've got a couple other things that have come up that Are gonna take my attention for the next few years. So I don't know maybe in maybe in three or four years I'll I'll run again if there's a need in an opening Yeah, and at this point I haven't decided either. I've got some girls with some pretty severe Mental health issues. Teenage are dumb that we're going through so I haven't decided Okay Um, I believe the was the deadline to file the 20th 24th 24 On the 24th. Any other board comments at this time? Okay, then we'll move on to the superintendent reports Uh, good evening. Uh, you have my my reporting hand. I just wanted to provide um An oral update on where we're at currently with the principal search I'm going to be emailing out to the search committee um tomorrow, uh, we have a 14 person search committee. So it's pretty large Um, which is great. It represents all stakeholders. I'm really pleased that we have four students Uh on the search committee Um, that I think really represent the entire student body, which I'm excited about that Uh, we've got some community And parents uh on the committee shannon. I believe you said if I didn't find anyone else you would serve So I'm counting on you at this point. Thank you shannon um, and uh, Also, oan And andra and heidi are going to be on the committee as well So that search committee will get together next week Uh to review, um applicants Michaela martins pointing together all the feedback that we've received From folks in regards to the attributes they're looking for in their next leader so that the committee will have that When they look to review and score Applicants and then we'll be moving forward the following week with first round interviews We do have some viable applicants in the pool. So I'm excited about that and You know, the goal would be to have hopefully a finalist to recommend to you at the february board meeting The committee will move forward to finalists plural is the hope and that will be a day-long interview For each person, which will include meeting with faculty Meeting with the community again meeting with students and we'll be gathering feedback From those stakeholder groups on each finalist. So that would be part of the process as well and um Reed gave me the opportunity last week to fill in for him for a couple days in person He was working virtually, but I certainly appreciated that read. Thank you It was a pleasure to be in your building wednesday through friday at the south world's in campus on at the bellow campus tomorrow um And certainly it fills my bucket as being a superintendent who's probably a principal at heart. So thanks Does anybody have any questions for jamie? Okay, we'll move on to the principles Thank you So you also have our report and we would like to highlight a few things We're also going to talk about our our social emotional data But if there's anything Andrew or read you want to highlight? Right now might be a good time in the bigger report and then we'll switch over to the seo I just think it's a good time Even though maybe it's not pointed out exactly in our report to just thank all of our teachers that are being so flexible and working so hard To keep normalcy for our kids. I think every day is kind of like a little puzzle Let me figure out about how to cover and who's going where and I appreciate how hard everyone is working And I don't think it's stated explicitly like that, but We are powering through this pandemic And I would say check out our newsletter it has great highlights And I if you haven't if you don't do facebook you should do facebook Like our facebook pages because they're very very Populated frequently now. It's a lot to be proud about there too I Call attention to the organ chart It's provided in the principles report of our m mtss leadership structure Or the staff and I think that captured what we were asked to provide for this meeting But I think it's worth taking a minute just to explain how that set up that ashley grote is the The director of student support Oh, thanks ray our coordinator student services You know, unfortunately she's been needed to help cover some of the staff shortages this year so really You know, we haven't gotten as far as we might have with with our hopes for our mtss system this year Underneath that we have a division between academics And behavior or social emotional learning. We've also organized our annual report It'll be available for the community in terms of academic learning And social emotional learning. So we've kind of used that as a guiding principle And the the folks in the social emotional roles are sandy tracy and bethol and shane oaks in royalten Although shane oaks has been full time Doing coven coordinating for the su these last couple weeks, so We're we're kind of scrambling right now to to figure out coverage for some of his responsibilities That team of what you see on that org chart meets every monday morning with onto adams from the su chief academic officer and We meet with a larger group of of staff In smaller groups to talk about Universal or academic learning and separately for social emotional learning as well as In mtss lingo the the most intensive level the students with with needs that go outside of our building We have have meetings every three weeks every month With that intensive crew and that includes the net roads at the supervisory union as the director of student support and our special educators I've been happy to answer any questions you have about any of that if we didn't explain it well enough okay Thank you. Um the other Got there a little bit um and yes, hopefully we can Actually have the people in the roles that they're supposed to be at some point someday Does anybody have any other questions for their principles? We would second what you were saying about appreciation for the teachers and All the work that they're doing and it's time. I know it's got to be really hard Did you have something to say? I was just going to move us into the scl data The data report that's also in your packet And whoever's um facilitate there we go It's either park or array. I think so just to let you know that this There's a lot here and it's It's important to know that we were in a very different place as far as how students were interacting With each other the school and teachers last year as you recall So the elementary was in place all the time, but the middle and high school were not So we at the middle and high school are going to report major data But you'll see that there's a lot of ways to break this down And if there's anything in particular that you want to look at We're happy to share more with only caveat being We don't want to expose anybody's privacy. So we would be careful with some Some small data Andress we're going to work through this by great group level and so andro will start us and read will finish us So I I don't know if we necessarily want to go slide by slide But you're welcome to to look at the supply by slide synopsis I think as long as you have the lens of last year did look a lot different. We weren't Moving around in the school at all Specialists were coming to us in our classrooms. We stayed really in pod type groups I think this year's data is much more much more Resembles what what real school data looks like Um, and she'll feel still feel pretty proud of it So just don't have sticker shock when you see that things have gone up But we're moving around and that's what happens with transitions Um, but we feel really good about it still so Um, no surprises to us really about what the problems are and when they're happening. Um What we do is we try to take this data and look at it with our SEL team and talk about anything that's popping up that we need to Wrap around and teach reteach and do different or better. Um, and so You're just getting it here and there, but this is sort of what our team does In a much more frequent basis Um, I think this is the most important slide for me which shows you, you know The the small triangle on the top corner shows you kind of what you're shooting for is that universally? You know, there's 80 percent of the students say a hundred percent should say 80 percent Of what we do for everybody, you know, we do that for everyone But there's about 80 percent of your write-ups or people fill in fall into that place Um, and so I think our triangle looks really great. Um, I think we're pretty balanced and what we do for most kids works And we still have some kids we have to wrap around a little bit more Not happy to answer any questions that are Elementary specific, uh, maybe we did break them into k2 and then three through five, but again for me it doesn't look too different Not too many saturday and sunday write-ups thankfully So the pyramid that you have there That's the percentage of students that have those number of numbers of referrals, right? Fall into those categories. Yeah Yeah, I'd be curious to see The percentage of referrals that fall onto each of those those categories So out of the like 228 referrals, how many were by students that only had one referral and you know, like The specific numbers. Yeah, we could do that better for next time. Absolutely. Just just another way of kind of looking at it to see Sure, sure Anyway, but it is helpful seeing it this way too One thing that is not really elementary specific, but just in general like When and it clearly it's hard to look at the data and come to any sort of trends or conclusions based on Just given how abnormal everything's been um so like Do you guys have a feeling for how if we're making progress? Like how how things are going like if if we had Data that was normal. What do you think we'd be seeing? So while we don't report it out here, there is a way to take the swiss data collection and compare us to like Side schools across the country. That's the beautiful thing about swiss is that it's not just us that is entering the data into it It's it's a whole bunch of other schools So I think that we're trending. Well, we probably should show some of that at some point in these reports too We could do that going forward. I think sometimes that's it's always good to To do that just so you can see like when you feel like it's so bad you look around and you're like, oh, it's not really bad at all I think we feel like we're doing great and that we could do we can always do better with reteaching and and things like that I think I think we're finally getting to the place where we're missing We're missing in school in-person assemblies. I think that's the one place that we keep wanting it to get back to That's at least that's hard for us. We figured out how to rock virtual assemblies But it's just not the same and community builders where we can kind of all come together So I think those are things that have been a struggle this year And you know, um, why don't we do the 612 and then we can give you a little bit of an overview at each ending part You're muted great. We thought it was most helpful to take a look at the major Discipline referrals or behavior observation data a major referral refers to an incident where the students learning and or the classes learning was interrupted or there was a safety issue as opposed to a student wore a shirt You know that had some profanity on it and they had to be asked to You know, they got written up for and they had to be asked to change So what you'll see is the major behavior data There are a couple of of trends see males account for more than than females in grades 6 through 12 You'll see that defiance and skipping class are almost, you know Portionately the same at the middle school and high school And and my notes have disappeared on me But there are a couple other commonalities there overwhelmingly at the middle school and high school close to you know 87 to 90 of all all students aren't really being written up for anything or if they were they got You know one write up where they had to be talked to and that was that So disproportionately a very small number of students are accounting for an overwhelming amount of the behavioral social emotional work that we do outside of the classroom And reed has taken much of my thunder, but I will add that um, and I'm fine with that teamwork makes a dream work um You know coming back from covid and We're not back from covid, but moving into where students who are interacting in the hallways at lunch And on break time That's where we're seeing a bunch of minor like micro aggressions But what you're seeing written up here are the majors So I think it's 21 of the 23 for the the number of write-ups is skipping class not being in class And I tribute some of that to student stamina Of having a whole year of not being in a class for the most part, but it's still unacceptable and we're working on it Yeah, I agree all right one of the graphs that we We skimmed over it was a graph that showed month by month data And it's yeah, uh there we had it. Yeah. Thanks ray one of the things that That really stands out and granted december is a little bit shorter month Because the last couple days of the year we were on vacation But it really stands out that at the high school our number of major behavioral incidents is almost half of what it was when we came back to school And I think that speaks to the difficulties students had Getting back to new expectations New ninth graders in the building who I hadn't been in the building before Some students that we had brought back to the high school from out placement programs Again part of our efforts to be more cost effective is trying to to take care more of our kids within the building with our alternative Classroom or personalized learning classroom. So we we had more intensive students in our building this year As we got back to school that we We're we're dealing with And I think that's reflected a little bit in our data Well, I know it when you when you look into where the referrals are coming from it It's clear that's a part of that Anna Yeah, I just wanted to go back to what um oan alluded to as well. I'm wondering um If you guys are seeing So one of the things I've really worried about with our students is the the sort of community impact of the stress of covet but also the stress on families from the Economics and family structures. We're seeing more Breakups and separations of families. We're seeing a lot more We're seeing deaths and families. I'm wondering um, a if you're seeing more behavioral issues you think are High before that and then be what supports Do we have do we have what we need to support our students as they go through that? I can I'll start the um The real life of everybody's lives is still going on and that freshness of the first part of the pandemic Where it felt like everybody hunkered bunkered in we're taking care of each other That's worn off some of that there is uh, there is a fatigue But I tell you I brag and am so positive of what happens at the school we um I will tell you that all of this trauma that people talk about we've been working on that for several years I'm really impressed with the number of resources. Jamie's Corraled out from outside of the school and the talent that we've found The two counselors that are assigned to support the middle school in Bethel Are exceptional. We we won the lottery with them and Andrew shares one of them as well So I think that answers parts and parts of your question Yeah, we've we've mentioned it before In reports to you but at the middle school And high school. We both have full-time student assistance professionals who are from outside agencies So where we shared one? For half of the year last year We now each have two full-time Counselors available to kids which which has just been a phenomenal resource Ours at the high school's work is you know meeting with over 50 kids on a kind of rotating basis And has a number of support groups that are meeting regularly, which which is great And then we also have more intensive Therapy sessions that are one-on-one through a licensed counselor And those those counselors are handing about 20 cases in each building Um, you know 10 elementary south royalty. It's 10 elementary students and 10 high school students So that's that's been huge. Whereas, you know before we we did this two years ago You know, we're we're looking at each other this time of year. It's like well, where can we find a counselor to meet with kids? You know just hard to find spots And I think if we looked at private counselors right now very few are taking new clients And if it weren't for the fact that we had that in-house counseling We'd have a lot of kids whose needs weren't being met And I'll just follow up that the counseling piece is good. All the wraparound supports are really good But, um, you know, we're also offering free meals And I think the thing that we're offering more than anything else is consistency and predictability with a lot of people who really care about kids um, so I think you know, things could be going To shambles at home, but I think we're offering as much predictability as we can here at school And I'm happy of how much we've been in school and um, making it look as normal as possible Go ahead Peggy Well, I was just going to say in my own personal experience with my girls We've had to get our counseling outside of school and the school has been extraordinarily wonderful About dismissing them from class so that they can get that help that they need So I as a parent have been very appreciative All right. Um, well, thank you for the report on that. Um please It was nice and it would be great to see those uh Comparisons to how we're doing against the other schools at some point. Um, but yeah, thank you Does anybody have any more questions for the principles? All right, we'll move on to Tara Good evening everyone. You have my report. It outlines the due dates for the month of january It will update you we did um complete an apply for the local food service incentive grant So hopefully we'll find out if we are the recipients of that and then otherwise my Rest of my stuff comes up later your audit in your budget. So if there's any questions, I'll happily answer them All right. Thanks, Tara. Um, we'll talk to you later Let's move on to the negotiations committee Shannon, you got it Yeah, sure. So, um, things are going well there. We are meeting with the teachers. Um, every couple of weeks and um Jamie, can I say where we are just really basically Yeah, I mean, I think we can say we've settled on rules and we've each exchanged our our proposals And we need tomorrow What what jamey said that's where we're at we're meeting in executive sessions So it's always hard to know exactly how much we can share But all the negotiating is being done in executive sessions. So Yeah, those those things have been on the agenda, so I think we're in good shape Well, thank you for doing that in the work on that Sharon's great, but we're really excited to have her on the committee Oh Now I need to turn my microphone off because incanto is playing in the background. My kids are dancing in the kitchen. So All right task forces I can go first if you want We continue to meet on recruitment Uh, our last meeting we made our plans to visit our set And that's it gonna be in early february and we Lindy has been so supportive And she we're going to use the very similar model to what we used When we went to Sharon And I think it's going to serve us very well. I'm looking forward to it And in the other edition, I'll just let the board know is the high school has been working on an ad in the herald Um that kate mclean has almost final draft of so I expect that it's probably going to be in their next week So stay tuned on and advertising on the high school in the herald And I think as far as the preschool committee We gave our proposal and it's in the budget to add a teacher and a preschool para. So I think that committee is We're done Come next year Is there anything from the energy committee? So the energy committee met last week, although I had to miss the meeting Uh, but uh looking at the minutes from the meeting Uh, they just discussed the the eai Proposal and work that's going on I guess they've done some initial site visits and then they were supposed to I guess according to the minutes visiting in today to Wrap up some of the stuff that they were looking at and then And then we should be getting a report on that From them in the future in terms of proposals for work to be done All right, sounds good Any task force questions? All right. Do we have a student representatives in house today? Grace was not able to attend Tonight. Um, she said that the student council didn't have any updates from last month Um, of course, we had a holiday in the middle of it Um, but she said she wasn't able to attend but no updates and the student council is looking to secure a second rep Alexis has resigned Is my understanding so um, stay tuned about hopefully a new appointment next month and Grace is on the hiring committee as well. Just so you know as a student rep for the very principal great Okay, um, we'll move to our discussion items. Uh, the green and gold scholarship looks like you sent out um kind of the The requirements that uvm sends to us They do seem pretty clear cut um But it doesn't seem like we have much much flexibility there to try and offer it to somebody else who will be interested in attending uvm if somebody who would Normally be the person isn't eligible Go ahead rodney Rodney now you're muted. Yeah, there we go. Uh, yeah, actually, uh, I'd talk a little bit of with uh, Lisa about that And uh uvm will accept the If you put a plan on how to pick the student they will adjust how you you do it um Randolph does it where they have an essay written Uh, you know, you have to have a certain average and this and that and you if you apply to uvm And then you can write an essay to apply for the scholarship and they can pick it that way it doesn't uvm has to accept the System that you put in place, but you can do that And she was looking into that but obviously she's not here today. So I don't know How they stands right now All right, um, how about If somebody would like to write up an alternate proposal that we could discuss next meeting We can take a look at it and then vote on it next meeting if There's I mean, it seems that seems like something that would be worthwhile Um, if there is something that we could do, um for that uvm would accept so I guess somebody wants to write up a proposal About that and we can vote on it that's same reasonable Lauren I'm not sure jamey will want to weigh in but it seems like Maybe that's the board assigning somebody on the administrative team through school counselor's office Because it sounds like there's maybe one sitting over in Randolph or Is there And is that something somebody on the administration would be interested in doing or uh I think maybe we should just ask lisa To send what she has and or suggest any changes it because we know the randolph plan was approved by uvm So why create something from scratch and then we we could take a look at what randolph does and see whether or not that That meets our needs Go ahead tammy Hi, so read did you just say that research is going to be done to determine how we can create a proposal To change that No, I said Lisa floyd who's at randolph who brought this Uh agenda item forward. Yep. I was trying to find out if you wanted me to put those exact words in the minute or Minutes or a more generalized statement. I understand you want to put something specific. So I'll capture that. Thanks Okay Now did you have something else? Oh, no, okay Do you have any anything to add for this jamey? I'm sorry We meant for a pre word before and talked about it. Yeah, I think that we could certainly come up with criteria Is not just gpa, right? Like there could be some other waiting factors Um that we could use as an algorithm that we could present to the board I think the big key is though is that It's whatever that algorithm comes out with right whatever that criteria is It's not based on whether or not the candidate chosen Besides what they want Pursue you the m or not Jamie what what rodney shared was that in randolph they applied We're for an exception to the normal school algorithm And they use an essay as a criteria. So there's a scoring of their an essay which probably accomplishes The goal of determining who really Is interested in uvm like who would want to write an essay if they they weren't interested in going to uvm and getting the scholarship I mean, maybe someone would to keep their options open, but But what is a little bit tricky is that Is that we have to give uvm our name at the end of the junior year So students haven't really clarified where they You know are even looking at schools at that point in the year Before you know senior year. I mean some may know but most You know work all the way up into december to figure out where they're going to apply Go ahead on Yeah, so jamie when you were out also andrew offered it up to the group if somebody wanted to um write something and We I suggest that we wait for you to see if you wanted to have that assigned to one of us and that's where we got in the conversation here You mean like a criteria Well, or like say, you know, they they tell you to make this happen And then you tell somebody on our team to make this happen with like the school counselors And reaching out to Randolph if that's one of the schools that does this I mean, I think really I just need a direction from the board that they would like to pursue an alternative approach And if they do Then my what I would do is I've worked with the principals. I think we should have a committee That we that we put together Frankly that should have faculty and I think student voice if we try to Really engage our students in regards to leadership opportunities To play a procedure that we use and then we could share that procedure with the board um You guys to take a look at Yeah, that sounds good. Um, I mean it it does seem like if Randolph has something that's already been accepted by um UVM then kind of going with that approach Makes sense just since but you know, maybe we can Have whatever committee they look at that and then see if they want to make any changes It to in my mind it does make sense to try and have that Scholarship go to somebody who would really want to it want to use it. Um Once it is kind of a valuable thing and would be good for the community to be able to Take advantage of it. Um so I'm in favor of Coming up with something that we can look at next Meeting hopefully You know, it'd be good to get it something in place sooner rather than later just in case people want to apply for it Um, whatever application process we decide for And give people enough time to take advantage of it for this year anybody else have thoughts on from the board so do we want to take a vote to word I guess is this enough jamie to just kind of Yeah, you're just you're asking that we we bring back our proposal by next month Okay all right audit um 2021 audits So we went over the audit at your last meeting and you couldn't accept it at that point because we didn't have the Bethel student activity accounts in there So I sent you the draft audit that has all of that So if you guys are ready, I would request that you make a motion to accept the audit And if there's any other questions, I can answer that as well Uh, do we need specific language for accepting the audit or just that we make a motion to accept the f y 2021 audit Okay, um I would entertain a motion to accept the f y 2021 audit I'll make a motion that we accept the f y 2021 audit I'll second it Any discussion uh all in favor say aye All right. All right Any opposed All right the f y 2021 audit has been accepted Thank you all very much Thank you All right draft four of the 2023 22 23 budget and yeah tax revenue Yeah, would you like to talk about So since the last meeting we haven't made too many adjustments. Um, the su assessments have been updated We already had discussed that this budget draft adds the preschool teacher and the preschool para educator at the royalton campus for the recommendations of the pre-k committee Other than that the only other changes that were made on the expenditure budget was the updates to the tech center Uh, Transition based on the six semester average data that was provided to us by the agency of education So at this point this expenditure budget if you want to scroll all the way down to the bottom parker The expenditure budget is at 12 million four hundred fifty four thousand six hundred and five dollars Which is an increase of four hundred twenty eight thousand five hundred and six dollars from fy 22 Which equates to a three point five six percent increase And i'll just jump in with the board on the expenditure side. Um We were trying to stay into three percent and just the the addition of the pre-k Full-time fte and the para Did put us over that Otherwise we'd be we'd be down in the two percent range just so the board knows And of course the other thing that's in this budget is this community service coordinator Which remember we we did receive the community schools grant From the agency of education for 750,000 But we started to budget that coordinator position locally point five fte To make certain that as we look to build more community-based programming. That's not just something that goes away Um, so I just wanted to add that too. So this budget, um Does you know result in? You know really 2.5 additional fte Um from this current fiscal year to next I think the other thing to just remind the board is is that we actually did have a budget that went down last year So when you do think about inflation and increases in in different things like health insurance and salaries Um, you know, we are up 3.5 6 percent Um, but there is there is that additional 2.5 fte So in general, I think the principals have done a really nice job. Um Making certain that they have the budget that really supports the programming that the board wants to emphasize Um and look to pursue and I think it should serve us well into the future as well As we look to really make ourselves a destination school district Um, and so I'll just leave it at that Yeah, I would also say adding the preschool staff is hopefully going to increase our student counts for the equalized pupils and that will eventually You know the revenue neutral or something. Hopefully So aiding study, um, I don't know if you guys saw that that was in my report in both scenarios of the waiting study That's going to be in front of the legislature. Um, it does result in uh, in positive trends for us in regards to equalized pupils Based to on our demographics. So that that's good news as we look to the future as well Um When is that actually going before the legislature? It's well the the house ed committee plans to take it up this year Um, I think it's one of those bills that they're hoping to take some action on Andrew They are talking about a phased in approach though over a five-year time span Um, and so stay tuned. There hasn't been any additional testimony on it yet The thing that's getting a lot of attention right now is the transition that's supposed to happen july 1st In regards to special education funding the legislature is discussing whether or not they're going to put that on hold again Um, so we'll stay tuned to that too And does anybody have any questions on the expenditure side of things? So we'll move on to the revenue side then Andrew. Yep So right up at the top there um, as we discussed at your last meeting the unassigned fund balance at the end of fiscal year 21 Was 712 781 dollars So those funds have to either be used as offsetting revenue Or they need to be put in front of the voters to put into reserve funds on your warnings So I used 200 000 of that surplus as an offsetting revenue and recommend that the remaining 500 000 go to reserve funds And then when as we go down the list the revenues from local sources Interest we've remained at 11 000 at your last meeting You you've kept your Announced tuition rate the same. So we have 35 students at the 17 8 We have two preschool students currently that come from outside of the rod district So I have that in the budget two at the fy 23 rate of 3656 I did remove the 12 000 dollars from student activities Because we have not actually recorded any revenue there over the last several years. So I have taken that out So that gives a total local sources revenue of 648 312 dollars So then the next section down is the revenue that we received from state and federal sources the education spending grant Your act 68 that is the expenditure budget less the local offsetting revenues The act 60 related transportation That is based on the prior year contract and you actually received a credit in your contract last year So I've made that adjustment to the amended contract and we're historically seeing about a 44 percent reimbursement from the state for that. So that's where that number comes from Vocational transportation because you do transport students for vocational That is also a reimbursement that we submit to the agency each year And so I've adjusted that based on our fy 22 cost adult learning We've seen some reimbursement. So I kept that at 5000 and then your driver's education reimbursement I've kept that at the 3500 For a total state and federal local revenue or revenue sources sari of 11,000 318 thousand 31 dollars The school-wide consolidated federal program. This is the title one Funds that you receive and I've reduced that based on what you received in your fy 22 funding And then the last line there is the tech center from the state to the tech center That's also known as you're on behalf of payment. So that is both an expense and a revenue So it is actually zeros themselves out and that's based on the tech file Six semester average that we got from the agency of education times this year's rate of the 9785 dollars Any questions on the revenue for the student services the $12,000 Has it just been down for the Pandemic years or has it been prior to that that we haven't been getting revenue there I don't see any revenue recorded in there back to the 18 19 years And then what was that supposed to be? I was assuming it was you know revenue that students raised basically but I mean this money that students raise that goes into the student activity accounts So that's not even something that normally hits the general fund So I I mean I can't speak to why it was in there way back when Andrew it was There before my time and we haven't gotten any so Okay I had it does seem like the sort of thing where if we do get money in that category and we want to You know we could just put it into the balance carryover from preview You know like the next year or something and have it and usually when students are raising funds It's earmarked for a specific purpose It wouldn't go into offset general fund expenses Okay, any other questions on the revenue Parker, can you go to the tax sheet please? So Christie sent around a revised tax sheet after the initial board report went out because we received an adjusted Equalized pupil number from the agency of education. So the change From that the initial equalized pupil count we got from them Was 573.53 and that's gone up to The 579.44 That's the big change there. So starting right up at the top We have the expenditure budget of the 12 454 605 dollars Less your offsetting revenue that we just reviewed of 1,217,738 dollars Leaving an act 68 education spending of 11,236,867 dollars Divided by your equalized pupil of the 579.44 Gives you an equalized spending per pupil cost of 19,392 In 63 cents, which is below the threshold for 23 of 19,977 So we don't actually need to apply your exclusions Then you take your per pupil spending and you divide that by the yield and again We're using the more conservative yield of that 12,937 dollars Which is an increase from the 11,317 that we have in the current fiscal year So that gives you an equalized residential tax rate of 1.4990 The merger incentive is gone now. So that's no longer applied And then the equalized non residential rate is set by the tax department and that's 1.4820 So then from there we go down to each individual town So in Bethel the CLA common level of appraisal went from 101.80 to 97.24 So you take your equalized tax rate you divide it by your CLA And that gives you the fy 23 homestead tax rate of 1.5416 Which is a reduction of 0.0 220 Over the fy 22 rate of 1.5636 So then we go to the Royalton side And Royalton is the only town in our supervisor union that actually saw a small increase And their CLA and that went from the 94.98 to 95.34 So again, we take that equalized tax rate of 1.4990 Divide that by the CLA and that gives us a projected tax rate of 1.5723 Which is a reduction of 10.35 cents over the fy 22 rate Any questions on the tax sheet? This is kind of going just Yeah, this is kind of going back to the revenue thing, but what Were you basing the 200 000 dollars that you put as a carryover on? Were you targeting a rate or were you targeting? I was trying to keep us under the threshold Andrew Okay, and used a round number You can make any adjustments to that that you would like Does anybody have any comments at this point? questions I was just wondering like if we had been targeting the Tax rate like the first one basically Bethel was even in Royalton was down eight cents um you know if we wanted to keep that target and And decrease the carryover a little bit to increase the amount we have in our reserve funds or something Just a thought so it's about 75 000 You can see right there in the center of the page to impact the tax rate by a penny Right So if you would like as a board to reduce what we use from the surplus just let me know and we can run those numbers right I think Andrew was that I wanted to make certain that the ed spending didn't go up too much per pupil I think I mean I still think it's a bit sticker sharp shock to see us at 19 Three I think that that's something that we're going to need to explain In regards to reduction of equalized pupils again It certainly was about trying to come forward to the voters with a responsible budget that is down on both sides Um as a unified district that I was important to see that we tried to cut taxes on both sides Not just one They still think that that gets confusing for folks Yeah, no, I agree. Um, my concern would be the uh, you know, we're relying a lot on the yield amount here That increase really helped us a lot And that's if that's going to be the way it is going forward then we're in a great position. I think Um, if this is kind of a one-year blip and then it's going to go back down Then you know having more in like the reserve funds to Maybe offset any, you know, we might be able to use more from the reserve funds Basically take the surplus that we have now and spread it out over a few years to Even that out but there is kind of a hit from the yield going back down Um, so that'd be my one thought But I'm also This also looks good the way it is. So I'm not let's start advocating it one way or the other. I'm just kind of floating that idea The other thing for the board to keep in mind is I do think that the reserve money that we're putting away We need to make certain we communicate to the voters too Um That part of why we worked really hard on writing the surplus was to pay off debt but also to put money away Knowing that we have some pretty significant work coming up. I think when we see the uh Proposal from e. I like certainly there's going to be some pretty significant savings because we switched Maintenance, um, and they're feeling like our building speaking can become much more efficient I also think we're going to need some money to put toward it Um, so I think there's when we're communicating to the public around putting money away I think we should let them know that it's on and I I'm trying to deal with delayed maintenance Just to give you an idea Andrew if I take the 200 000 off as an offsetting revenue It would be a five cent increase in Bethel and a seven and a half percent decrease in royalty Because we're all threshold We are I mean 75 000 is one cent shouldn't it be about two and a half cents and This is just I plug it in after your cla so That's what the swing did after I took out the 200 000 But is it because they went over the threshold? No, we're not over the threshold yet We're at 19 7 38 Yeah Do any other board members have comments? What are your guys thoughts as far as the overall budget and We go around around the group Go ahead Rondi. You're muted again Yeah, I like the way this is I like the looks of it. It's You know, I think it's about as good as we can do what I I wouldn't want to take any less or more out of the reserve fund. Okay Chris Yeah, I think uh Yeah, I like the idea of you know, giving you know, putting some of it back into help offset some costs So, you know in some way giving some of it back to the taxpayers, but then Holding on to part of it to pay for other things. I think the one thing I would say is I don't I don't know if we should check with uh with Lyle and uh from the You know from the building work perspective and and see if he thinks that that's a Okay number to go forward with into building reserves uh for You know for some of the work that's coming up in the future Just make sure that we're in a good spot for that going forward Baby change and he's already talked to him about that too. I mean Chris he I think His desire would be for us to put as much away as we can Um, and you know, I think It's it's really just us about trying to put money away the best we can but also just trying to be respectful in regards to folks around Taxes, I think that's where we we landed at this particular position Yeah, um Peggy, do you have any thoughts? Okay, I'm here, but I got a tractor going by um I guess I would Be in favor of leaving it the way it's been posed here right now because I think it's just important to show the town that we really have Tried to do our best and maybe it'll only be for one year, but We've had so many tax increases on schools in the past years that maybe it would be nice to see a decrease That's my opinion, um shana I want to see it for a rainy day, but I like the way the way it's balanced so far Okay, yeah, that sounds good um Yeah, my only thought with it was you know when we when the initial tax sheet came out that was initially sent, you know it was We we got a bit more tax savings because the equalized people changed So whether adding a little bit more back to get it back to where it was before the equalized people change Whether we want to do that but which would be about a hundred thousand dollars more in the reserve fund but we can leave it the way it is if people like two cents down and Bethel and 10 cents down in rilton Like that's the consensus all right, um do we feel comfortable enough with the way things are looking to Would anybody like to make a motion or um Do we need more time with the budget? I'll make a motion that we accept the budget as proposed here There's some Sorry The motion if you're ready would be to to approve the fy 22 23 budget in the amount of 12,454,605 Which results in a per pupil cost of $19,392 and 63 cents Those are the two numbers that have to go on your warning. So those are the two numbers we have to accept in your minutes I may need some help with that Tara because i'm not seeing them right here I'm sorry. I can write that in the chat for you. Okay I see the 19 number. I just don't see the exact 12 million number that you've stated Type whatever she sends. So there you go So yes, I would like to make the motion to accept the fiscal year 22 2023 budgets in the amount of 12 million 454 605 dollars which results in a per pupil spending of 19,392 and 63 cents I'll second that Did you get that well enough tammy? Yes, I see the text now. Thank you All right, thanks Okay, do we have any discussion? All right, we'll do a roll call vote for this one. Um Chris Hi Shannon I Peggy I Rodney I I'll vote I as well. So the fy 23 22 23 budget is Accepted good job everybody. Thank you very much administration for all the work and putting that together Thank you all Andrew who accepted that motion thus who signed it? Uh christen, thank you Great. Well, that's Now we just need to get a passed no problem, right? Certainly helps that it's a decrease in tax rate, so um okay, so Let's talk about the annual meeting dates and provision to move to australian ballots How we want to proceed with that Do we know what the town's doing? Yeah, I can update you based on our conversation with pam We were supposed to be with carmen too, but she wasn't able to make it but My Thing is is that They're working in the premise that both towns are going to vote via australian ballot on town meeting day Um And we got from pam today It's hoping to get our warning By no later than the first part of this week just so the board knows so we'll talk about that later Tonight too in the provision So s 72 was signed by the governor on friday Um, so what that allows you to do is two things you could delay Or you could move to have It um your vote the australian ballot and I have the motion if that's what you decide to do So that's the info I have about the towns and just what you can do Okay, um speaking for myself. I'm comfortable with going with australian ballot again this year You know, I do in general think having the meeting and Voting from the floor is what I would prefer In a normal year, but I think this year I don't mind doing australian ballot again And I will say that last year it was very nice having had our budget passed Going into, you know, april and march or april and may And not having delayed Um, so You know, I I'd I'd be in favor of voting australian ballot on town meeting day Does anybody else have Thoughts I would agree with that Okay, um Yeah, the only complication I could see is you know from a floor vote It would be possible As far as the reserve funds go like if people decided they wanted to You know send more towards tax relief for more towards the reserve funds like that's something that they can amend In an in-person meeting, which you can't do With the australian ballot. So that would be the one caveat is we do have this big surplus and this is giving us less flexibility as a you know town to Decide as a group as opposed to just us but I think given the circumstances um Anybody else rodney or shannon or Peggy do you guys have preferences I think my preference has always been to have an in-person meeting but in this era we we really can't do that But so we need to do an extra super job of making sure that we're very Transparent to the voters that we have got everything out there on the table so that they can see it And I think if we do that we should be okay Yeah So we'll Yeah, okay Shannon and rodney you guys okay with australian ballot as well. I I am in the past we You know the thing I love most aside from getting to see everyone At the school meeting is that we get a time and a place to present our case I'm wondering if we could put that together in We not even just a zoom meeting because getting people to come is so hard But put it together and put it out there on town websites and just do a presentation of this is where we are with the budgets Um as a recorded like lecture I mean, I've been having to take a lot of those for CEUs and there's a way to do it Where you can see the people who are there and the It would be sort of just like this only lecture format with slides Sure. Yeah, that would be a good idea. They kind of a produced video of Of what our presentation would be normally Yeah, after you get that out get strict that did a youtube Of their budget presentation and if I mean we need to get our mailer out relatively quickly But if that's something that you wanted to do we also could potentially put a link to a youtube video in the mailer or information about that as well Just an option Or maybe just an alert to be watching for announcements by Facebook and at the town clerk's office on how to access that But we may not have that link quite yet Yeah, that sounds good. And you know, we will have Probably to me like I imagine we'll have A meeting just over zoom probably the night before maybe Since we usually have done Then the usual annual meeting night is the night before town meetings. So I would And you're required to also do one 10 days prior What was that? One within 10 days. No no later no earlier than 10 but has to be within 10 So one would be fine or you do two we did two last year. Yeah, I think we should do one the monday before and then another sometime the week before that And if we can get the video out prior to both of those so that people can be ready with questions For those meetings. I think that would be helpful Peggy Will the select board be doing a quote-unquote pre-town meeting? Yes That's usually the week before It's February 22nd at 6 30 p.m. Is there a pre-town meeting? So we could I mean we could be a part of that too either before or after Okay Yes, that's the tuesday before Yeah I think What's yeah, that's what it really is Was that select board reference to royalten or beppel? Oh, yeah, that's right there too. That's the royalten one is always the week before Is there anything for beppel? Pam did not mention their date what they were just looking for parody Okay. Well, is everybody okay with doing the night before monday as one of the meetings since that's kind of our traditional Traditional meeting date anyway, and I'm assuming it'll be virtual. Is that what the board's thinking? yes And we could probably do some sort of hybrid like like we have been for regular school board meetings I don't know whatever whatever you're comfortable with I guess You know, I'm fine with that. We'll just need it on your morning. That's why I'm asking for those details Okay, um, does anybody have an objection to doing it hybrid? It seems like nobody actually I'm it would be nice to have the option for people to show up if they're Comfortable and asking all that Okay Monday night before at six Sure six work for everybody Okay, six buck Is that I'm trying to remember what we've done in the past? Sometimes you've done seven But I can't remember what the usual annual meeting I think it's typically at six, but maybe my brain is I think we did it earlier because of childcare How later the polls open Oh, this would be the night before. Oh, yes. Okay. Good. Um, that was something we had to consider previously on something else That's true. Yes. We did it the tuesday night So last year you did february 16th at five and then march 1st at six Okay So we'll do In this case, it's february 28th at Um At six and What do people want to do for the the meeting before that on another different day than a monday just uh Mix it up or Yeah, I I guess i'll say that We try to do that all the time to see if we can get people to come and whatever we try Doesn't usually work very well Um, I think five o'clock is hard for people Um, especially those who aren't working for home So if we can keep it at six um or six thirty even that's Maybe easier for parents to do after they've gotten some dinner, but before bedtime um And people who are working. I know not everyone in town's a parent, but That's just what I would say. I don't know that it matters what night you put it on them Heck at this point it's coveted like put it on a friday. I'm still here Right. Yeah And we don't have basketball Um, should we do both mondays at six? Yeah I think well then It is school vacation week the week before so we'd Care about doing it on the 21st when it's school vacation week Or and the week before that is valentine's day, which we probably shouldn't do So I guess just the 21st and 28th that Six o'clock Or we could also do the reason why we did it um five o'clock on the tuesday The previous time was because that was our regular board meeting night, wasn't it? And we did the You're right So what about moving our regular board meeting on The 22nd or wait, no, it's the 15th. Yep. You're right. That's the 15th Um Moving that meeting to like starting that at seven and doing the regular doing our informational meeting at six That works for me You want to move that we'll move our regular board meeting to that 21st. Is that what you're thinking? No, um, just doing the informational meeting before our regular board meeting on the 15th The mailard was wicked tight for us to get out in time for your first info meeting and taro I'm looking at you, but I'm just thinking a month and we don't even have a warning left To pull together the whole mailard get it to print and get it in people's mailboxes I remember we Getting them to the post office that friday before the following tuesday So I would actually prefer having an additional week to ensure everyone gets their mailard before your first informational meeting Yeah, the problem is the royalton pre-town meeting is the 22nd so I guess if we did that we could maybe do it at like Start the informational meeting at 5 30 With that We're done by the time the 6 30 pre-town meeting starts I thought you guys had already said you wanted to do it the two straight mondays Yeah, we did I was just floating the idea of combining it with a regular board meeting Yeah, and that the the first monday there is School break so that may not matter for a lot of folks and community members, but you won't get a lot of parents there necessarily Yeah, but we also do have the one the following monday, which is also school break. That's still right All right, should we just go with the two mondays then the 21st and 28th I prefer that it just be if you want to get your mail around and people's hands before you hold your first informational meeting I just I was wicked anxious The last time because it just barely getting people's mailboxes before Okay all right So if we are going to move to australian ballot we need to Have a motion and And vote on that I think Tara do you have Off in their chat since that seems easier for folks Yep, and just can you confirm for me andrew was it six o'clock on the 21st or five o'clock six o'clock. Thank you So I moved that the board approved the use of australian ballots for the annual school board meeting as authorized in s 172 of the 2022 legislative session I'll second Any discussion all in favor say I Hi Hi Hi Any opposed The only person I didn't hear an eye from was uh If you kept off anyway Yes, uh, you'd have a problem still so I'll vote aye as well. So, um If that motion is accepted Um, so the next thing with australian ballots is karmann has asked if we could um take a vote to Make it so that they don't have to comb angle the ballots before counting them. It's much easier towns that they can Count in the individual towns instead of having to ship them to a central location Andrew i'm going to have you guys do that and we have a special meeting here in the next week to adopt your warnings Because the governor had not signed that bill as of this afternoon yet Oh, okay. He had only signed 172 Um, not the other corresponding bill for some reason. It's been on his death sentence friday Um, so I was going to have you take official action once he's actually put it into law Okay Well, stay tuned then So should the bud should the minutes reflect the approval of the australian Or not Yes, okay. Great. Thanks Okay, so, um Then let's talk about our mailer Um, I I thought what we sent out last year was great. I thought you guys did a great job on it. So I'd just be looking for that again Anybody else have thoughts? Um, we'll we'll submit a letter to you guys Um from the board. Um, I'll get started on drafting that and send it out to you guys for Comments and revisions if anybody else has You know talked on what we should include in it You may only end the next little bit um Is there anything else you need from us to help get the mailer or like any other The the only other thing is like I said just that the board knows um We will need a special meeting to get your warning adopted And I was just gonna suggest that maybe Folks would be willing to do a quick meeting to do that like at 5 45 next monday Prior to the full board meeting. I don't know if that's helpful for folks since many of you were already gonna be out It shouldn't take more than 15 minutes Yeah, I could do that Yeah, that should be fine Yeah, that's really good And then as far as the information the budget presentation Um, we do have a uh set of slides That we work here does it make sense to start there again? Um In start with that slideshow there was stuff the principles filled in Andrew there was stuff terra filled in and there was stuff that the board filled in Um, yeah No, I think that's good Okay, good start That's all I have Okay um So yeah, I guess let's uh We'll get the letter to you guys when when do we need to Have that Ideally, I would love to get this to the printer by the end of next week if that's a goal we can meet Okay All right, we're up against all the towns also at the printer so And she it comes in first come first serve So ideally the sooner we can get it to her the better and then I'll just need Also some pictures to put into the mailer like we have in the past from the schools Okay um anything else we need to discuss on So it seems like once the mailer's out then we can work on the slides and and get that all figured out Our production crew going on a video Okay, um We'll move on so we've done both action items at this point. Um Let's see if there's anything else we move on to resignations new hires We don't have any resignations Or new hires at this time, but we do have uh faculty member that has announced their retirement So I've turned it for next a retiring effective the end of this year Um just to the board knows andra Yeah, holly brennan cook shared um after she came back from break that she is going to retire to Be more of a caregiver for her father. So we will definitely be missing her but um wish her well and Know that she has left a big legacy and some big shoes to fill as she moves along She has a lot of your left in her though Well, that's sad news, but certainly wish her well Okay, um public comments. Do we have any public comments at this time? All right hearing none. Um, uh, we'll Move on to the executive session and enter Except for entertain a motion to enter executive session um for attorney client privileged communication Um Who would we need to have in this? Thank you. We invite all three principals anterra and myself if you're willing Okay Anybody want to make a motion? I'll make a motion that we enter executive session to discuss uh, the attorney client privileged communication Including the superintendent the three principals and the business manager I'll second it All right, so we're coming out of executive session at 745 with no action taken I'd entertain a motion to enter executive session for What's this next one? Jamie Now and we would just need on and I Would you want to make a motion? Did he say personnel? Okay, I would make a motion to enter executive session to discuss the personnel issue um with Jamie and oh and bradley I'll second it Go ahead. Okay. I would make a motion We're leaving executive session at 755 now go ahead I would make a motion that we accept holly williams request for a year of unpaid leave second Yeah, sorry. I was just making a language all right Okay, uh, do we have any discussion Can can we amend that motion to make sure that we clarify that it's for the next for the ensuing um school year Starting on july 1st Yeah Yeah, I think we can amend the motion okay I would amend the motion to say that it's it's a one-year request of leave starting on july 1st 2022 I'll second that Okay, all in favor say aye Hi All right Okay We accepted the motion Okay, I don't think we have any other today Um future agenda items we have the green and gold scholarship again um Any other future agendas we have our Yeah, our next meeting is going to be uh To accept the warrants um So the next meeting is going to be monday January whatever next monday of january 24th at 545 To accept the warrants anything else people have for future agendas We have pathways for uh, february An update and and process around how we're doing there Um, and we will have our high school pathways coordinator in place Um by the then well actually well in place um, and so We'll have a presentation to do on pathways for you in february. I have that down from the last meeting All right, sounds great okay, so then we have our Meeting on monday 545 and then regular meeting on tuesday february 14 15th, um at six I entertain a motion to adjourn so moved So seconded Great