 Okay, let's start. We got seven. I have seven o'clock here. We have seven panelists, five attendees. What about car? He's right here. Right here. The five attendees are all employees. Is that right, Chris? I mean, Jack. There's, I think three employees and then two people from the media. Oh, okay. Is this Jeff from the media? Yeah, I believe that's the same Melanie. Oh, okay. And you're recording this, Jack. I am. Okay. All right, let's begin. July 21st. Welcome to the housing authority regular meeting. A roll call. Have you in. Here. Yes. You're Ella. Nick. I have a couple of questions here. Do we have Sandy taken notes, Jack? Do. Okay. Okay. Number, number. On the agenda. Jump right in. We got a pretty heavy agenda here. We need to do a budget revision. For fiscal year ending nine 30 22. It's in your packet. It's pretty simple. Things have gone up in price. Any questions on it? So I think we had a motion by Nick second by Fiorella. Somebody's got some background noise there. That might be the attendees. Thanks. Yeah. Second by Fiorella. So. All in favor of Joanne. Yes. Gar. Yes. You're Ella. I'm Nick. Yes. Brian's a yes. Motion passes number four. Of the fair housing marketing plan. It's also in your packet. Yes. Jack. Yeah, just to provide a little bit of context there. So the DHT is requiring that all housing authorities throughout the Commonwealth have a fair housing marketing plan. We were able to utilize the template provided by DHT. To create our own. We also looked at, you know, ways in which other housing authorities were doing it and consulted inside just to. And it also spoke with our attorney just to. To create this, this plan, which, which is going to help to, to ensure that residents of the Commonwealth, especially residents that have diverse backgrounds or diverse backgrounds that aren't. They don't have the percentage net percentages necessary in our developments to get that, get the information about how to apply for public housing. Pretty standard. Anybody have any questions, Joanne. I just wanted to comment on it. I found it fascinating. I think telling people that. Most of the diversity in Arlington is in the Arlington housing authority, which the statistics here show. The only. The only place where we also had to be compared to Boston, Cambridge and Newton. And. In senior housing, we have a smaller percentage than Boston, Cambridge and Newton of blacks and Hispanics. And in family housing. We had a smaller percentage. Of Hispanics. Though we still had many more. Greater percentage than the town of Arlington. I just wanted to comment. So I guess they have to do some more advertising. For these particular groups. So that they will think of applying. The Arlington housing authority. Is that right, Jack? That's correct. And when we're required through this, we would be advertising twice. For two, two. So two, two week periods in a given year. Great. Anybody have questions. Yeah, I just wanted to go. Like Arlington. According to these statistics. The black population is 3%. In family housing, it's 17.3%. Just to give you an idea of how. Reverse we are. So we need a motion to accept that. We have a motion to accept that. We have a motion. I second it. We have a motion by Fiora second by Joanne. Joanne. Yes. Yes. Fiora. Fiora. Yes. Yes. Yeah. Sorry. And Nick. Nick. Brian's. Yes. So number four passes. Yeah. Contract for the fire alarm upgrade. At Drake village in the amount of 31,400. Pretty standard Jack. Anything. Yeah, we're, we're, you know, moving forward with approving this, this house doctor. This designer will allow us to, to get this project rolling as far as getting the fire alarm system. At the great cottage is upgraded. So we're pretty. We're pretty excited to get this work started. Yeah. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. You have a question. Just quick. I was. Glad to know that there's not going to be a direct connection. To the fire department. From these. Exactly. And I'm just curious in the other senior residents. Is there a direct connection. To the fire. Yes. Yes. So. Good. Yeah. Do we have a motion to approve number five. Move by Nick. Second by. Me. Number five move by Nick second by Fiorella. In favor of you in. Yes. Gar. Yes. You're Ella. Yes. Nick. Yes. Right as he is. Number five passes. Item number six. So actually items. Item number six and number seven are part of the same project. It's for the 88 bathroom upgrades at Winslow towers and just that matter for those public bathrooms there. They came out great. And, you know, I think they, the residents have appreciated that additional access as far as bathrooms are concerned. And the. Our maintenance team indicated that the, the punch list were completed and they're pleased with the, with the product. So we are ready to sign off on the certificate of substantial completion, as well as a certificate of final completion for this project. So those are separate, but the first one substantial completion and the next site will be for final completion. Okay. So we'll, we need two separate motions. And we have a motion for number six. I move to accept the certificate of substantial completion. Just a matter of bathroom. Second by fear. So moved by Gar second by fear. All in favor for number six, Julian. Yes. Gar. Yes. You're Ella. Yes. Nick. And then we need a motion for number seven, the approval for the final completion. I motion the approval of the final completion certificate. There was second. I second it. So that was number seven was motion by fear. Second by Julian. All in favor, Julian. Yes. Gar. Yes. You're Ella. Nick. And Ryan as he is. Number eight, approval of certificate of final completion for the fire pump replacement at Winslow. Finally. It's in your packet in question. I motion to approve the certificate of final completion for the fire pump replacement project. Second. So we have it. So number eight is moved by fear Ella second by Gar. All in favor, Julian. Yes. Sir. Yes. You're Ella. Yes. And Nick. And Brian is a yes. That moves us down to number nine. Approval of a final completion for the office. What is Jackie's vision? Oh, I'm on the roof. That was obviously a big job. It happens we have a cement building, but anybody, any questions about that? So it's final Jack. It's all done. It's all done. And at this point now, we're hoping to expand upon the SOC pumps and. And add them over at Chestnut and in the rest of Winslow. And we're hoping that new ecology will sign off on that. We actually met with them this past month. So where it looks very positive. As far as getting that project. You know, and that would be covered through ABCD and new ecology and. In the lean program. So we're hopefully. The next, the next board meeting with the one after that we'll have more information. And hopefully a contract to review. Yeah, it'd be great. So do we have approval for number nine? Yeah, I moved to approve the final air conditioning. In Winslow towers. The office. We have a second. As we have. Number nine is moved by Gar second by Fiorella. All in favor. Yes. Yes. Yes. Nick. Yes. Ryan's the yes. Yes. So do we have approval for number nine? Yeah, I moved to approve the final air conditioning. In Winslow towers. The office. We have a second. As we have. Yes. That brings us to number 10. Acceptance to the town CPA funding for $200,000. The house of building electrical panel upgrade. Pretty simple again. Anybody have any questions about this one? I motion to approve the building electrical panel upgrade project. I second it. So we have number 10 move by Fiorella second by Joanne. Yes. Yes. Yes. Yes. Fiorella. Yes. Nick. Yes. And Brian is a yes. Now. Number 11. Acceptance to the town CPA funding the amount of $600,000 for the monotony manner window replacement project. Thank you. So that was moved. Number 11 was moved by Fiorella second by Nick. All in favor. Joanne. Yes. Yes. Fiorella. Yes. Nick. Yes. Brian is a yes. I just want to make a motion on that one. Absolutely. I make a motion to accept number 11, the amount of $600,000 for the monotony manner. The replacement project. Okay. So that was moved. Number 11 was moved by Fiorella second by Nick. All in favor. Joanne. Yes. And Brian is a yes. I just want to make a comment to want to. Jack and I'm sure you've already sent our appreciation to the CPA for the $800,000 that they've given us this year. If not, let's send them a note or something of that magnitude. Yeah. Yeah. The 612 years. So we're under number 12 acceptance of the community. CDBG funding. Community block community development block grant funding. And the amount of $350,000 for the housing building fire. I'm proud. Anybody have any comments on that one or questions? No. Seems like a no brainer. I move to approve it. I move. The CDB. G. Yeah. 350 for the housing bill and fire. I second that. So number 12 is moved by Gar and second by Fiorella. All in favor. Joanne. Yes. Gar. Yes. Yes. Yes. Yes. I'm right as he is. Again, thank you. And for that. Number 13. This is. We could go into executive session. If you really have a question about it. This is the antenna lease with the AT&T and Winslow towers. Amendment. We're going to get some more money. It's pretty simple. Jack and John have handed it out. Jack, do you want to throw it out? Yeah. I'd like to give John some praise. He did a lot of hard work to work this out. And we're pretty pleased with the. With the lease amendment and the amount of funds that they propose to increase the contract by it's currently. 3,400. And this would increase it to 3,700 dollars per month. So we're. We're pretty happy with, with this, with this proposed amendment. That's pretty good. Anybody have any questions about that? So do we motion to consider it? So we're not like. Well, you would fully accepting it or this is. Yeah, you would motion to approve it. Okay. I motion to approve the first amendment. To the antenna lease agreement with AT&T. We have a second. Second. So that was the 13 is moved by Fiorella second by Nick. All in favor of you in. Yes. Yes. Yes. Nick. Yes. We don't need to go into executive session. If somebody wanted to debate numbers or something like that, we would go into the session because of confidentiality. So we do not need to do that. So 14 is. I'm sorry. I just want to say, I want to congratulate Jack. On getting all these projects done. It's just wonderful. I mean, most of these are completed or on their way, or we have funding. And I just took a tremendous amount of work on his part. So thank you. Exactly. Thank you. Thank you. And thank you to the board as well. And, you know, I also need to thank the maintenance department. You know, Chris Parkridge. The floorman and the other maintenance mechanics and that on that side of ours, because their hard work is a, is the reason we're able to get this time. That's a huge group effort. And I think maybe come September, Jack, let's, let's, let's plan a cookout for the staff. We could everybody, you know, come September at some point. Yeah. So put that in the agenda there. Yeah. Yeah. Yeah. Number 15 approval of the regular minute meetings of 6622. Any questions on those? I motion to approve the regular meeting minutes of 616. 2022. Okay. So we have moved by Fiorella second. My name. In favor. Yes. Yes. Yes. Yes. Yep. Okay. Yeah. Yeah. Yeah. Yeah. Yeah. Yeah. Yeah. Yeah. Yeah. Ryan is a yes as well. Number 16. Approval of special meeting and the annual plan meeting hearing minutes of 622 22. This is the one that Gar took over and ran. So I didn't attend a nick. I don't think you would either either, right? So. Yeah. We would abstain them from the, from the vote, but we have a motion to approve those. Motion to approve the special meetings and annual plan hearing minutes of 622 2022. Second. So that is moved by Fiorella second by Julian. All of Julian. Yes. Gar. Yes. You're Ella. Yes. Nick. I wasn't there. Okay. Okay. Okay. Abstain and Brian will also abstain. Approval of the annual. Choice voucher hearing minutes of six 30. You have any questions on that? We have a motion to approve those. I motion to approve the annual. Hearing minutes of 630 2022. Every second. Second. Okay. So number 17 is moved by Fiorella. Second by Nick. I'm favor Julian. Yes. Agar. Yes. Viola. Yes. Nick. Yes. Brian's a yes. Local tenant organizations. Jack, do we have anybody on? I don't see anybody on. Actually, you know what, you know what I see that. That's all. I see. Yep. Is this to Lisa's on the end. I think Lisa keeps jumping it off, but I have Doreen's here. I'm going to put her on. Wait a minute. Doreen. Doreen Curley from our Winslow towers. Oh, I'm sorry. I'm sorry. Yeah. But that Doreen. Hello. Hi, Doreen. So Doreen, typically at these meetings. We allow the presidents and tenant associations to address the board and. We, we, we really don't want to hear maintenance or issue to that magnitude because those are reserved. For your face-to-face meetings that follow this meeting with Jack and Chris and the staff. That happened within the week following this meeting. So we like to hear about really what went on the building. What are the, what tenant activities do you have planned? How can we help you with those social activities and things like that. So that gives you heads up to you. We just had a nice cream social, which was very successful. I wasn't able to attend because I just got over COVID. We just started having. Game night. We're doing another one next month. The people are looking, they're looking forward to that because we had such a successful one the first time. And word got around. So a lot of people are looking forward to come to the next one. So that's all we have planned for right now until we get back together in September. When I actually step in. Because I actually don't step in until September first. But I am, I am treasurer right now. I'm the treasurer right now. So I still do the activities. So that's what's planned as of right now is just the game night. Great. Thank you. Thank you. Thank you. Thank you. Jack. That's a spot, but I assume we're doing cookouts again. The buildings come the fall. We are. And I realized that I forgot to put my executive director report on the agenda for this, but that was, that was on my. That was fine. So let's get to you after we have public participation that you can give you a report. Sorry about that. I didn't even notice. But just, just to give a little bit of recap. Yes, we are going to be doing the cookouts in September. So my, my, my, my, uh, Your right. I know if I'm in residence of when those are going to be, but on the other side, national night out is going to be taking place on August 2nd. At Thompson Thompson school field. And that's going to be great event between the, the police department, Allington housing authority. the great work they've done in as well as the police officers like Officer Kniff and Officer White, as well as Captain Flynn and also, of course, with the support of Chief Lardy. Can I interrupt something? Yeah, go ahead, Doreen. I forgot to mention we are planning for the first time a Christmas Bazaar. It's for in-house only and it's for our tenants and their families only. And they're very excited about it and it's a committee that's doing it and they've met once, they're meeting in August and they're very excited about this to do this and hopefully it will be very successful. Nice, nice. It's good to get back to normal to whatever normal is here now. Yeah, exactly. Yeah, that's great. And thank you for stepping up. It's a, we have a difficult time getting folks to step up at some of the buildings and Winslow has always been a very active and fun place. So thank you. You're welcome. Moving on to Jen Hernandez. Thanks, Brian. I just had a movie night for the kids. We had some technical difficulties, which actually didn't deter the fund for them. They were all very happy. We got a popcorn machine and had freeze pops and are planning another one before National Night Out and then most likely one that evening following National Night Out. And we are going to be starting to do a newsletter for the residents. And to take you up on your offer to help with getting with the meetings. I'd like to chat with you at some point about doing showing me how to do zoom to set up a zoom meeting. So yeah, I mean, Jack is the jacks definitely the genius on that one. Okay, well then genius Jack, then I guess we will get together and you can show me how to do a zoom meeting. Great, that'd be great. Yeah, and that's it. We're looking forward to National Night Out and any additional help we can be. We're definitely here. Great. Thank you. Thanks. So I don't see any of the other presidents on presidents on. So let's move on. Jack, do you have any emails from general public. Nothing from no comments this month. So why don't we go into your executive director's report. So just some of the things that are going on. We're in the process of preparing to repit the fire alarm system upgrade at the house or building. That was the project that actually like held up because the bids were so high. So we're very thankful to CDBG for providing us that $350,000. That allows us to move forward with rebidding that project and moving forward with the project. So we're excited to stop that process. There are a number of other projects there as you, as you know, they're going to either be entering the design phase like the one we voted on today. All ones that are currently in the design for phase that we're hoping to move forward with the bid process in the coming months so there'll be more news and information related to some of the upcoming projects. And the maintenance team is already doing a great job trying to prepare for the numerous projects coming up. So we have confidence in their ability to, to handle that. Also, as I mentioned, we met with DHD and new ecology this past month, relative to the SOS heat pumps and for chest and Winslow as well as the potential new windows. That would be provided by new ecology at Chestnut Manor. Both are looking very promising and I'm hopeful to receive some good news with that over the next month or so so I'll keep you informed and hopefully we have something to vote on at the next meeting with the one after that. They had inspections. The first phase of inspection started this month, and they're moving along Chris and Roli and the maintenance team and the property managers are moving through that and identifying some of the different maintenance related items that we need to get on as well as assisting residents and addressing any violations if any. We'll start the second phase in the early fall. We switched over. We're in the process actually switching over our internet cable provider, which will provide us a substantial savings. We're going to be switching from Comcast to RCN. It's where we hopefully actually I got word that the switch should have been completed today. And hopefully everything is in good working order and I can make the call to Comcast on Monday to terminate service. As I indicated national night out is going to be on August 2. It's going to start at 5pm and it should end around 7pm or sometime shortly after that. We're really excited about this event and are grateful to not only hope sorry Nick real quick where where is it again. Did you say it was going to it's at the Thompson school field. Oh great okay. Yeah, so last year on the police department had done a had tried to get the event going in some manner and they use Thompson school field. And there was some success with that and the ability for the kids to really kind of run around and have that extra space to interact with the police officers and create that the spirit of the event. What time check what time. That's at 5pm. And it's going to be a great collaborative effort. Town of Allenton is sending staff from numerous departments from helping human services and otherwise, obviously there's going to be numerous police officers there. There's going to be staff and other agencies and nonprofits that are stakeholders in the process and insert the residents of an ordinary manner. So we're excited about this being really a great collaborative community event we're, we're able to to make sure number one minority man or residents are know about the different resources in the area but also just to have a have a good fun night and provide everybody just a fun night out. And we're in the process of solidifying the dates for the senior housing cookouts and hope to do that in the next week. The summer health program is back in the resident minority manner who is participating in that is already on the job and he's not doing a great job. And then on the staff update side where the F the FSS resident services coordinator position which was funded through town ARPA and the property manager roles are in the screening phase. And we hope to be able to fill all these roles in the near future. There have been some back and forth with that but you know we're more confident we're going to be able to find the right candidate for these roles and it's going to be real positive for the for the authority. We did fill the certification specialist position. Samuel McCore started about two weeks ago and is already hitting the ground running. When you have those dates of the cookouts at the various facilities can you flip them out to us so we can get them on account as soon. Absolutely. The same thing pick one a special cookout for the staff. The same thing. That'd be great. Any other questions anybody have any questions. I have a comment actually the the speed bump F anatomy manner came through and I just want to say thank you so much Jack and Chris and just, it's awesome. It's such a huge different difference it really is. And then the other thing to hearing Doreen talk about this bizarre this is awesome I actually am a couple months back I talked to Joanne about this from anatomy manner to to do like a markets thing. I guess I'm just wondering now, am I, like, do I add it to the agenda and discuss it with the board, or do I discuss it with the TA first and then we put it in the agenda. What would you suggest. What, what was it again. It's a market. So I worked markets before and it's just like, good it's like selling merchandise, depending on each vendor like they'll make their own items. It's just like little, you know, if someone has a hobby and they're making something to get some of the opportunity to be able to sell those things. You want to do it down at the manner. I was thinking about it. Yeah, I would do it through the association. Okay, I tied into the association have them, you know, coordinated put it together and certainly the building or, you know, they need a tent or something like that. I mean I think it's a great idea. I would first out, I would first out with the association. Yeah, you know, I don't think we need to have a vote on it it's something the association just do. Okay, some infrastructure that they need you know what I mean. All right. Where is the bizarre happening again. It's little towers. Is there a, did we get a date for that or no. I don't know if they've set a date but it's going to, they may actually you know what I think they did tell me the date it's just at my office at work but it's um, I think it's mid mid December. Okay, I'll confirm with Doreen. Thank you. So, last, but not least is so I'd like to propose. September October November December taking meetings on the road. So we're starting with appear in the Heights, let's have immediate Drake and then wins low and then Q Zach and then chestnut and you can still tie this zoom for folks to dial in on zoom I think it's important to continue to zoom thing. But I think if we, you know we can. Now that's assuming that we don't have another crazy covert thing. You know, although my doctor said this new variant coming out. Everybody should get this next shot in October but but assuming that there's no crazy covert thing. Jack we plan September's meeting at Drake and then go to wins low and and so forth. Anybody. Going back to Wednesday night. Yeah, Wednesday night's right. If that was Wednesday work for everybody still. Yeah, okay. Okay, I think it's a great idea when I'm watering the trees at just not manner. I, by the way, I have a high school student is doing. I went into the residence yeah for her community service. She's great. And, and the, the women we met from just manner we're just delighted to have this young woman there. But they always I always introduce myself as being on the board. And they look like they've never heard of it. So it's really good for them to know that we exist and we are. Yeah, yeah, and we'll figure out how to do a meeting of anatomy that's little. I mean that building is this would probably work. So we'll figure out how to put that in as well. So unless anybody has any jack any comments or anything. Any final comments. Enjoy the rest of the summer. Fast. Motion to adjourn. So motion by Nick second by Fiorella all in favor Joanne. Yes. Yes. Fiorella. Yes. Nick. Yes. And Brian's yes. So thank you everybody and we'll see you on the second. You bet. All right. Good night. Good night.