 Good afternoon, this is Maeve Quinn president of the meet public library board of trustees And I am just going to take a look at our special screen to see if we Have a quorum so that we can start our meetings So just hold on just a moment trying to navigate in person and virtual 2021 style I guess All right, it does look with a lovely It does look like with a combination of virtual and We're having a little bit of Okay, so I'm wondering if those of you who are Calling in if you could just mute yourself because we're getting a little bit of back Okay all right so as I was about to say it looks like Between our in-person members and our virtual members we do have a quorum So I'm delighted to say that we can actually start our Meeting we so at this time I'd like to call our meeting to order We do have a quorum and at this time if you could rise and join me in the pledge of allegiance One nation under God Indivisible for the liberty and justice for all All right Thank you, and I just wanted to also just sort of say that some of you Will also be pleased to note that we have our dear friend Nancy mansion Joining us today Which is very well timed As well as our dear friend Mary London of you They are both here for the beginning part of our meeting so that we can truly give them a Moment of honoring their service with a resolution to that effect. Oh, and they're even waving Terrific, but before we get to that fun part of our agenda. I have some other wonderful news I would like to introduce all of you to our newest Library board of trustee and that is Andre Walton and he is actually sitting to my left and I had asked him to just take a moment to sort of introduce himself and Share some of the highlights of why he's delighted to be with all of us. Thanks Maeve. Yeah So I'm really excited to be on the board. So as Maeve said, my name is Andre Walton I'm originally from Milwaukee, Wisconsin. I went to whitewater University of Wisconsin whitewater for college and a few years after I graduated. I moved to Sheboygan I was looking for a home base to stay and this is where I settled And pretty quickly I fell in love with the city It reminds me of a city I used to live in when I lived in Seattle or in Washington called Tacoma, Washington So not too big of a city not too small. It's kind of just the right size So happy to be in the city that kind of fits my characteristics and Yeah, for me being on the board is is a huge way on giving back to the community And in a way that I think would be impactful I'm always looking for ways to work and be a part of the community I think this is a great opportunity to do that. So I'm looking forward to you know Learning a lot from what you guys have done and your experiences and looking forward to working with you all I'm getting to know you in the near future Well welcome and I look forward to hopefully this summer that there'll be an opportunity for all of us to meet in-person safely to get to know each other a little bit more but Thank you for helping us get to our full board table and At this time looking out into the audience I for those of you who are unable to tell from your computer screen We do not have any member of the public here for public comments So I am going to move then to the next item on the agenda Which is 1.5 and would someone like to? Make a motion to approve the minutes of May 27th 2021 You can signal by holding up your hand if you would like or Say I moved Okay, thank you Kathy Kathy made a motion. Is there someone who would like to second her motion? I second sherry Shares that is seconded. Are there any? Comments or questions there being none all those in favor, please say aye. I Any opposed Motion carries, thank you Next up under 1.6 Correspondence announcements and Common Council reports. I just wanted to share with all of you that I Will be sharing tomorrow via email a really wonderful opportunity that has been shared by the monarch library systems for all board of trustees. There is some really incredible training Work workshops for board of trustee members in the month of August. There's a different topic each Day and that seems like the webinars tend to be right around the lunch hour So I will be sending this information out and you can let me know if you are of interest and if that is the case we will sign up interested trustees and Be ready to learn a little bit more about our roles and how we can be more effective And then anyone who does attend perhaps you can enlighten us with your new knowledge It at our September meeting. So please take Note of that email when it does arrive in your inbox Moving on now to which truly for me is the most fun component of being president of a library board in addition to just you know Recognizing all of the incredible work that our employees Wonderful staff does at meet public library and all the incredible programs that they do is to take a moment to really thank trustee members who have given their time and talent to meet public library and today we have two wonderful people that are Joining us virtually and at this time I am going to Start with one point seven A resolution in honor of Maryland on you. I am going to read that and then we will go ahead and Take a motion and second that to make that resolution truly official but Just as you can all imagine just pretend We're all in the same room together and that we're trying our best to make Mary Lynn's smile a lot because she deserves Resolution that is longer than one page, but you'll be proud of me Mary Lynn. I managed to keep it to one page So, you know that I know that is I know that's always been your preference. So without further ado a Resolution in recognition of the service of Mary Lynn Donahue to meet public library Whereas Mary Lynn Donahue was first appointed as the city of Sheboygan Common Council liaison to the library board by Mara Mike Vandersen in April of 2018 Whereas Mary Lynn Donahue participated diligently as the finance committee chairperson and whereas Mary Lynn Donahue Help guide the library through the COVID-19 pandemic This is a very unique resolution just with that line alone. I just have to say and Whereas Mary Lynn Donahue was an advocate with me public libraries vision of creating a vibrant informed and cohesive community and Mary Lynn Donahue strived to uphold me public libraries core value of inclusiveness And whereas Mary Lynn Donahue served as a model for the conduct of the responsibilities of a library trustee in a well-informed and reasoned manner Whereas Mary Lynn Donahue took seriously her responsibilities as a board member and were conscientiously for the benefits of the citizens of Sheboygan Now therefore be it resolved that may excuse me meet public library board does hereby publicly Commend Mary Lynn Donahue for the time and attention. She's so generously devoted to her responsibilities as trustee the board thanks her for her Commitment in serving as a me public library trustee and recognizes her service through the designation of appropriate Book titles for the purchase in her honor Me public library wishes for her all the best following her service to Sheboygan residents as a library trustee And even though we're not all together. Let's all attempt to do a Well-deserved There we go At this time would someone like to make a motion to adopt this resolution in honor of the service of Mary Lynn Donahue I'll make motion Motion has been made by Andre Walton. Is there a second? Second William William Wilson is seconded Any comments all those in favor, please say aye Any opposed Motion carries Thank you. Thank you Mary Lynn Donahue. Is there anything that you would like to share at this time? Well, of course, I would may have And my screen is a little jumpy I will keep this very short Except to say that the library has been a key institution in my life and my husband's life and our children We used to camp out on the second floor among the war books It's so important to have the board of trustees attend to understand and appreciate the relationship with the city and Educate the city over and over and over again as to the incredibly important work that the library does For our community. So thank you so much. I've never heard my name said so many times like in a minute so But I do miss you all and I'll stop in some time when you're all together in person and we'll just We'll eat one of maim's cookies. So thanks again. It's been a true pleasure Thank you, Mary Lynn and in the tradition on this board When when you do decide to step down we feel that you have a little more time in your life I I know that sometimes sounds impossible for you, Mary Lynn, but you do have a little more time And because of that we've got some lovely books That we would just like to let you have as part of just a little bit of time for you to treat yourself to Relaxing and more importantly I just want to share that that you are getting this really incredible map and this map is a Midwest Indie bookstore roadmap and I am pretty sure that Melissa Prentice will clue me in on which Public libraries and all of these Midwest cities that you should also visit with Tim So I think this is a great way once it's safer to travel you now I got a roadmap to enjoy Literature wherever you go. So thank you. All right now It's a very rare honor to be able to Share our deep gratitude to two people in one meeting. So Nancy mansion. I'm so delighted that you can join us today, too I do have a resolution in honor of your incredible service and I'm just to get my paper here. Oh As I just had done I'm going to read the resolution and then we will take the actions to adopt the resolution So here we go a resolution in recognition of the service of Nancy mansion to meet public library Whereas Nancy mansion was first appointed to the library board by Mayor Mike Vandersen in August 2014 and Whereas Nancy mansion participated diligently on the library board's human resources and ad hoc art committees While also representing me on the monarch's library system board Where and whereas Nancy Nancy mansion helped guide the library through COVID-19 pandemic And whereas Nancy mansion was also an advocate strong advocate for meet public libraries vision of creating a vibrant informed and cohesive community and Whereas Nancy mansion served as a model for the conduct of the responsibilities of a library trustee in a well-informed and reasoned manner And whereas Nancy mansion took seriously her responsibilities as a board member and work conscientiously for the benefit of the citizens of Sheborgen and Now therefore be it resolved that the meet public library does hereby publicly commend Nancy mansion for the time and commitment She so densely devoted to her responsibilities as a trustee the board thanks her for her commitment in serving as the meet public library trustee and Recognizes her service through designation of appropriate book titles for purchase in her honor The meet public library wishes her all the best Following her service to Sheborgen residents as a library trustee So please join me in a round of applause And at this time would someone like to make a motion to adopt the resolution in honor of the surface of Nancy mansion Sherry so move Sherry Spath need the motion would someone like to second second All right, Kathy Kathy Norman has seconded All those in favor, please say aye. Aye. Aye Any opposed motion unanimously is passed and Nancy, thank you so much. Are there any words that you would like to share with us today? All thanks may for the kind words and you know in the years I spent in in the classroom, we always and encourage the high school students that That we had to to be lifelong learners and I've really been fortunate in my my time with with you on the board to To be a learner myself About the significance of this public library in offering free and open access to all and also In being a community catalyst and I'm I'm really grateful for that. I also have great confidence that me library will continue in those roles and Will can you continue to be a one my all-time favorite? Phrases a palace for the people so thank you, and I I hope to join Mary Lynn for a cookie I also wanted to share Nancy that because all of a sudden I have this belief that you also are gonna have a little more time I Also have some books for you to kind of consider with all this time that you Seem to have and because I know that you are also one who's interested in travel You too are getting the same wonderful map of all the independent bookstores in The Midwest and I will as I said with Mary Lynn I'm gonna be adding advice of which public libraries you should also visit if you decide to take the road less travel so At this time thank you both to Mary Lynn and Nancy for your incredible years of service and your inspiration and your tenacity for supporting public libraries In our community, so with that you're welcome to stay for the meeting But I really think you're gonna enjoy your treasured time Today so thank you. Thank you All right Okay, so at this time we are now moving ahead to the committee reports and under 2.1 The first one is review and possible action on payment of our current expenditures including payroll and special Revenues such as grants gifts and donations and at this time A Debbie D'Amico has sent us on the detailed Information regarding this item on the agenda But I am going to turn this over to Sherry Spett to see if there's any additional information She would like to share with us at this time Well, this is my first time so I feel very Uncomfortable doing this because I don't have a financial background. However, I will try and be a good learner And I really appreciate having Deb as a support So Deb has prepared the check run and I did not see anything of a miss But that doesn't mean there isn't anything But I think we're good to go with that Wonderful So would you would you like me to ask for a motion to yes, okay? So at this time with someone like to make a motion for the payment of our current expenditures including the payroll and special revenues This looking I'll make a motion. This is Marcos Wonderful. Is there a second? second and has seconded and As I have shared in previous meetings one of the wonderful things about our library board and it's its ability to really Plan for the year is that we put together a budget an annual budget? And then we try our best to adhere to that budget and we are so fortunate to have Debbie DeAmico really defined for us how we are doing each month So all of the things that are currently in this monthly budget are things that we approve, you know on the grand scale Annually and now we're just making sure that we are following through on our promises of our expenditures so So with that All those in favor Please say aye. Aye Okay, any opposed? Okay motion carries Thank you Next up we have a 2.2 received the 20 21 budget status report to date and We also received that information Just pulling it up on my computer at the same time in looking over it and the percentages it I Did not see anything in particular that we needed to have as of a concern But at this time I was just going to turn it over the Sherry's best to see if there's anything else that we should be Aware of again, we're just receiving this we're not voting on Yeah, okay, so I looked at the financial statement and Deb has two concerns one having to do with the availability of the city funds Yep, and it makes it look like we're in the red and she's unhappy with that and One thing I looked back in my notes from last year, and I don't think this happened last year. Did it is it because they have a new financial director So so I'm just jumping in because Debbie is speaking from the Common Council floor, and I know that all of you Listening in virtually you are not hearing what she is saying And so maybe is it possible to go over to we're going to see if we can turn on the podium And I'm just saying I'm looking over to our tech person to see Debbie you want to try it to see if it looks like the red light is on Okay, yes, you wouldn't mind just clarifying again your concerns of why The numbers look a little bit different this month versus how it looked a year ago at this time Correct as I mentioned last month as well the levy budget has not been posted from the city finance department as of date The interim finance director when I had questioned her on it had said that the auditors did not want it to be posted Until the tax levy is collected in July My concern is this is just a budget number. It's not the actual number So we have a meeting with the new finance director Caitlyn Krieger on Tuesday, and that is one of the questions I'm going to ask her you know is because it's a budgeted item It's not the actual why it cannot be posted and see if we could maybe get an answer The other Item that I did discuss with cherry is if you look at the donations Spent and the donations received I will not be Asking the foundation or I will not be cutting the check for them to approve and sign We decided to do it like on a six-month basis And so I am running the expenses through June 30th, and then I will be reconciling them and then Having the check cut through the foundation, and then it will be deposited and I'll show more We have a bulk of the donations and all our projects that were Done last year that they got behind because of the COVID and not getting materials a lot of those are now almost Complete we only have very few so that'll bring the financial statement to look more into the actual as well Other than that I looked at the percentages, and we are right where we should be the ones with the hundred percent would be like contracts that we have to take out in the beginning of the year and The city has us post it all in one month versus carrying it over 12 months So that's the only reason those are showing the hundred percent so So we look forward to the report next month to see whether or not the new Financial calendar of the city can we make that more carefully aligned with our financial calendar? So that we have a better understanding of what we're viewing when we're looking at our financial reports Right, and that'll be a June so you may not see it until August because they'll be posting it in July But by August I would hope that everything you know on that end would be caught up so we can have a more Current financial statement and have a real idea to make decisions My only follow-up question for you Debbie is whether or not you know anytime that there's new New hires and new people in charge of departments. It takes a little while to try to figure out What is the new process for how we handle things but in the meantime? You know when we went through this change a few years ago It resulted in the library having to pay late fees and late payments on various bills And I just would like for you to clarify whether or not that is happening and again Because when this happened a few years ago it It was a good moment for me to be able to have a good conversation with The city administrator and the mayor correct what we did at that point because we were receiving so many Finance charges is the library board voted to have a weekly pay Accounts payable and that solved our problems of having finance charges Since the change in finance the interim finance director had decided they were only going to make payments once a month Which for our Amazon account? They are not willing as a big corporation to change payment terms So like last month I had close to $300 late fees and finance charges because right now They're buying a lot of items for the summer reading program. They're buying the games, which they have to pre-order Because of the release date so on those we get them all through the year What I did do is since the new finance director is in place I did have a conversation with her and said it just doesn't work for us and We both tried to work with Amazon. Of course. They would not work with us So Monday at the department head meeting She announced that they would be going to a bi-weekly accounts payable now And that is going to be starting in June already We have to have our invoices in Monday and then the check will be cut in on July 1st So I'm hoping that will fall within the Amazon and the other companies Where they will not charge us the interest charges, right? Well, thank you for that update and it is Good news that our news City finance director is listening to the concern that we have because we need to be good stewards of our Money here and I don't think any of us or any citizen would like for us to be spending a single penny on late fees When we can avoid that so thank you for following up and communicating on our behalf And I will be in touch to see if the the new plan is truly results in no late fees Yeah, I mean of all things libraries don't like late fees whether we're giving them or we or we're having to give them pay them Ourselves so yeah up and here it's been very supportive of me to address these with him and Like I said he and I both Garrett set up a meeting that we can have the new finance director over to the library and we're going to discuss some of our issues So well, it's a very good sign of listening and trying to solve a problem So that's both well for the future. So thank you Debbie. Thanks. So I have one question So are we the I mean I would imagine the same issue is affecting other departments, right? It can't just be asked that's trying to figure out where we are with our budget and trying to get money in from the levy So we shouldn't be alone on this. I wouldn't think no it is the other departments and actually When I mentioned it to Caitlin and we talked about it She had said she was going to ask the other departments what they thought would be a good solution To because of course they're sending things out late with a one-month, you know AP as well and then when they announced that on Monday, I was like that's a good solution So everybody probably must have been in agreement with that Okay, good. I just didn't it didn't seem like it's just our problem everybody should be concerned about this and no Yeah, yeah, so well, and I'm just pleased with how quickly it's being addressed and Recognized as an issue whereas when we had this issue a few years ago. It took us a lot longer to Resolve resolve the issue. So thank you Debbie any other questions or comments on the status report of our 2021 budget All right, good discussion. Thank you everyone Moving on then to two point three three the ad hoc arts and facilities committee This report is actually turning it back here. That's Chris camp who is the chair? is Not able to join us today and so I plan to put this item on the agenda Next month, but if there is anyone on the committee that would like to share a little bit of the conversation they are more than welcome to do so and Sort of for those of you who are on the committee, I'm kind of putting you on the spot number I apologize for that But I do know that from my understanding. There is a the conversation was very much Talking again about where we are as as a library and the fact that we really don't have a policy regarding Wonderful works of art that are being donated to our library and that the committee has asked Garrett Erickson our library director and his team to put together a rough draft of a policy for the committee to consider and have a conversation about and And once that committee deliberates and feels that they have put together a policy that makes sense for me Public library then will come to all of us at the full board to be able to Approve that policy and then we can use that policy to really address some concerns that have been brought up regarding Some parts some of our collection that exists currently in in our building So but I don't know if they're if I've summarized it correctly enough or there's any detail up Barbara's giving me the thumbs up. So that's wonderful All right, so we will look forward to next month and at that time I believe the committee will have already met and discussed the initial round of a rough draft of a policy We just one more thing. We also charged Gary to have somebody I imagine some of the staff do Inventory of that those hard objects we do have so when we do have a policy in place We can judge whether we want to keep them or Find him a new home Wonderful, so for those of you who are listening that was Sherry Spath who's also a member of that committee So when we are truly have a policy in place We will also have a full inventory that will assist us in really looking and analyzing our our collections So that is great news and very grateful for our staff to add that to their plate in this next month So thank you Sherry Next item 3.1 and I've completely forgot Beginning this meeting, please Accept my apology for the first time ever Garrett Erickson is not here He has never met miss a library board meeting in his all the years that he's been our director I almost feel like I should have given him an attendance award, you know, maybe I Maybe we'll do that next month but he is on vacation with his family and So we hope he's currently having a wonderful time but in in light of that Melissa Prentice is is also here For at our meeting and she is going to be taking on his role in trying to really give us an update on Some of the topics that are now currently on Our agenda so moving on then to item 3.1 COVID service responses, and I am truly looking forward to maybe 2022 2023 when that is no longer an item on our agenda, but it is very important that it is currently on our agenda today So with that I will turn this over to Melissa Prentice for the COVID service response Great. Thank you so much Maeve and First I'd like to just say welcome to Andre great to have you on the board and I know Mary Lynn and Nancy are now gone, but Thank you to them as well This will at least be on the on the recording for posterity So COVID service responses We have opened the third 14 center as of June 14th And we are seeing some some good traffic there, but not too much which is you know sort of that happy medium We like to see at this point in in our COVID reality. So we're getting roughly I'd say 50 teens a day, but not all at once So the ones that are coming in are really happy to have us back open They're excited to see Matt our teen librarian. They missed him and Things are going well in there. We're doing Gaming and have the computers available and all of that and then we also are officially back at our regular summer hours as of June 1st So that means we are open 8 30 till 8 p.m. Mondays and Wednesdays and then 8 30 till 5 Tuesday Thursday Friday Saturday and In terms of the masking. We're definitely seeing a decline in that our staff are still wearing masks while they're out at the desk And we've changed some of the language around it to to say basically that if you're unvaccinated, you should still wear a mask, but we're definitely seeing that Masking decline pretty quickly here in the in the last couple of weeks. And that's that's about it for COVID updates. Do you want me to just keep going Maeve or would you like to introduce the next topic first? I would just check to see if any of my colleagues have any questions or comments regarding the COVID service Responses that we have right now Does not look like there is has anyone I just know that we are all just thrilled to really Be open for more hours and more areas open. It just makes 2021 a Much more joyful year just knowing that we're able to provide those areas and those services to our citizens So thank you to your staff for really Taking the steps for making that happen for all of us. We greatly appreciate it With that 3.2 library spaces consultant if you would like to illuminate that topic for us Melissa that would be wonderful Sure, so we've been discussing some Building projects construction projects around the library to meet some some varying needs of the public some more meeting spaces possibly a Local history room that incorporates the the Warsaw room as well and really expands that space giving more Visibility to the exhibits and special collections that we have a Permanent home firm the Mead radio station. Those are just a few of the things we've been discussing But as we've started kind of working through these projects We feel like it would be really great to get a Library specific architect in to give us some feedback and advice so that we can really future plan You know if if covid kind of taught us anything. It's that we need to be flexible and having flexible spaces is so important I think that we can expect, you know, whether it's another pandemic or some other major crisis That will happen again in the next 10 or 20 years and and to be able to be adaptable And be able to respond to that for the community. I think is really important. So Cheryl and I attended the waffle conference that acronym stands for the Wisconsin Association of Public Libraries in April, I believe it was and they had a really great keynote from library architect firm called Enberg Anderson That was all about future planning around the pandemic. So we thought it would be great to reach out to them You know first see how much it costs But but possibly have someone come in and do a just an overall assessment of the library space and Give us some some feedback on where we should go with things. So we're not just kind of guessing at that So any questions about that? uh, Kathy Yeah, so I mean putting aside we don't know how much the architect would cost or how much a remodel would cost Is this something that you're thinking about putting in the capital improvement List or is this something you might want to turn to the meat library foundation to try to get funding to accomplish That's a great question. And um I believe that Garrett's plan is to go to the foundation at least for the cost of the architect Once we start planning out the actual construction projects that might be something we can look at capital improvement for but Okay, I mean I I know some of you have heard me beat on the stern before but I'm really really Interested in getting the Warsaw room the Holocaust material collection to be put on better prominent display um Because it's sort of hidden and we have such a treasure trove of of materials and it could be such a great educational opportunity um, I sent along to Garrett and Maeve a couple weeks ago. I'd seen a um Big article to talk about how Holocaust education now is more important than ever as you know Antisemitic incidents arise and I I immediately thought we've got such great materials for schools to come in and access, but it's hidden Um, so I'd really like to get this done and then I like the idea of incorporating into a larger remodel because we have a lot of historical materials generally Um, so I hope we can do it. I think the foundation would probably be very willing to help Yeah, I agree 100 percent and um, I'm excited about it too I think it'll be really great to get some outside feedback on our space overall and I agree that even if um the the local history room itself It takes a little more time for that build out I think that we should in the meantime really think about ways to highlight that Warsaw collection Um, we talked about it even briefly in the um arts committee as well Just thinking about what what are we giving space to in the library? What what um art collections and and other types of collections Are we highlighting and and exhibiting? publicly and what are we hiding um and and rethinking those priorities, so Thank you Kathy any other question or comments? I would just like to share a historical connection in that When I first joined the library board This is before we had a teen area that was on two floors and uh, it was really the The guidance and the leadership from our library director at the time Sharon Winkle and her staff Who felt that they did not know enough about how to create a teen area that was truly welcoming for teens And so we ended up hiring a consultant Uh that was specified really focused on teens in libraries And so we have a precedent at our library really doing the research and hiring the experts to really advise us on how best to make Our building truly accessible for all And at the time, uh, we actually at the library board We had funds that were gifted to the library to be able to use for youth And it used to be the library board that was in charge of those funds And as all of you are aware those funds now have been given to the foundation For the foundation to help manage so that we have more opportunities to utilize those monies in ways that Befit the library. So I I think this is a A great project For us to really focus on in this year of 2021 And the only other historical piece that I wanted to share is that I remember When the wash our room was developed and created And interestingly enough it's actually in its second rendition of it It used to even be more hidden Within the library and at the time that it was created Several of the wonderful families that donated some of their incredible family treasures and their stories with us They were concerned about it being out on the floor. They wanted it to be Protected and so I think we are now at a point in time that we can create a way for it to be fully Visible yet at the same time can be protected and I think we can accomplish that with some really good guidance from A consultant that can come in once they hear what our true wishes are for just not only that collection but for all of our collections so Thank you for Recognizing that this is an issue and that you First heard of the firm at a conference if that's not another Perfect reason why we should be making sure that our library staff and professionals get an opportunity to go to conferences Because then they can come back with these great ideas and great connections. So thank you Um next up unless someone else has anything else I'd like to say Uh next up is a really fun topic for some of you Fun for me, uh the future meeting logistics I know that sounds really far out like I'm thinking of star trek and we're going to beam ourselves up to like new You know spaces, but what it really means is is really thinking about our library board meeting times and it's been Really challenging this year adding this whole virtual component, but because it's been virtual We've been able to maybe have it at an earlier time three o'clock But in really thinking about our community and our citizens and perhaps could be their interest in being able to come to a meeting And be able to share public comments It has been talked about in previous years to perhaps moving our meeting to five o'clock And then you know, we could still continue to have the virtual option who we know some of you are working Or it might be that you're you're not not able to get from one place to the other But I wanted to have a conversation about moving our meeting time from three o'clock to five o'clock so that our citizens have a A little bit more easier time to to potentially participate in our meetings that we have at Hopefully in the future at me public library So any thoughts about moving our time from three to five or perhaps you have a different time But that's why I have it on the agenda because it's usually right around this time is when we set our meeting schedule for the Whole year, which is the next item at 3.4. But I wanted to talk about the time Any thoughts from those of you if there's a particular time that is not reasonable or helpful No, I think maybe if you bring cookies I then we can we can make it to dinner I promise once we're finally in person I feel bad about bringing cookies to common council because I feel like there's a no food role in here But but I will always bring cookies when we're back in our regular room Well, that's what I thought you meant by this agenda item. Are we are we talking about going back in person sometimes soon? Apparently the common council is going to be signing The new policy There was a policy that said that all meetings This past year because of cove it and other things needed to be in common council room And now the new policy is allowing us to have an option of going back to meet public library But there are steps that we need to follow to ensure that our public can still Perhaps have an opportunity to view the meeting if they are not in person We are fortunate at the library because we have the technology that we can Record and share this video of our meetings for the public to be able to access it at any time So are any concerns about moving it to five? Otherwise that that would be my inclination, but I welcome any other input So this would be to help people that are working get there as well as our school board or our sheboycott school district representative, right? correct Okay, and we will have a uh Chris camp is still our uh school district liaison, but she Uh, but when she steps down it could be from a Another employee and many times it's very challenging for For that person to get to our meetings until after four anyways So I think the five o'clock time would work well for that future liaison appointment so All right. Well, I just wanted to have the discussion so now we can move to three point four And you can take a look in your board docs. It's sort of uh, there's not really any surprises As far as the meeting times the only thing that I would say is that There would be a change to the bottom of the document stating that the meetings are will be held are held at five p.m. On the fourth thursday of Every of each month except we're noted and it says in the council chambers Or a meet public library or virtually so i'm adding in Meet public library as a possibility because I think that is what will happen Later this year Yes, it's the finance committee. It should be like a half hour before the the finance uh committee schedule and that's something that's usually just Sort of like pro forma that is really will determine the finance committee members will determine when their meetings will be each month So they don't necessarily have to be right before it could be whenever the finance chair Right, okay. It's just that you have it at the same time and I was wondering yeah, yeah And I'm not too sure I I noticed that too So I think at this time the the schedule of meetings that we are going to approve because it looked like there were two documents This is just for our regular board meeting and our finance meetings will be determined as needed by the chair and Debbie Damico So so at this time I am looking for a motion To adopt the schedule of just the library board of trustee meetings for 2021 22 With the correction at the bottom stating that the meetings will be held at 5 p.m On the 4th thursday of each month except we're noted In the council chambers or mid meet public library or virtually that way we're covered If someone like to make that thank you Kathy is there a second Second Andre waltin has seconded and Andre. I know it's very strange But in this council chamber you have to push the button until your microphone turns red Even though Elementary teacher wants green to be go for speaking. That's just how it is So if you press that and let go eventually it turns red. All right now. I know All right, so it's been moved and seconded. Are there any further discussion? All those in favor, please say aye. Aye Any opposed Motion carries All right Well, now I'm actually going to turn back again to Melissa Prentice who will be giving us the director's report on behalf of library director Garrett Erickson And 4.1 and usually as you're well aware Melissa Prentice usually starts this report anyways because it's always an update on services and programs Great. Thank you Maeve So a few updates on programs that we just had Maker fair was just this Saturday And I was told today this seems huge, but we had 2,500 participants between The virtual programs and the in-person fair So that's the highest attendance we've ever had the last maker fair full maker fair that was in person in 2019 We had 1600 But this I guess with the virtual programming that kind of allowed more people to participate. We even had One of the makers a guy who designs robots joined us Virtually from Japan. It was two in the morning his time But that was very popular So it's very exciting and I think bodes well for the future of the fair We also had the library out In an outreach capacity at the Juneteenth celebration on Saturday as well And that was hugely successful. We gave away 60 books We made 200 buttons with kids And there was a lot of bubbles and a very hungry caterpillar photo booth was also super popular The staff that participated had a great time and said we had tons of traffic to the library booth Lots of folks Without library cards interested in getting library cards. So it was a very successful outreach event And then this week we hosted our first stuffed animals sleep away camp at the library We had 50 stuffed animals participate and it was hugely successful We've gotten all kinds of feedback on the program like I got a phone call today and You know just with a little grain of salt. I often take um I don't often take happy phone calls Usually when a call gets transferred to me and oh a patron wants to talk to you it's I'm usually um up for a bit of a challenge But this was someone who was just so happy About the stuffed animal sleepover and wanted to to share how thrilled they were and and wanted to share that with the staff So it clearly had a huge impact. Um, you can see the very Fun pictures on our facebook site we also hosted a Professional headshots workshop at the library yesterday. Um, that was also quite successful. We had 30 people sign up for that Um, which I think just speaks to where folks are at right now with looking for work and and wanting to um Spruce up their professional profiles. So we might actually do that again in september since there is a demand for it Um, and that's I did also want to give you guys an update on the uh city library collective The grant that they're pursuing Through dpi for the arpa funds We do have a draft uh grant statement done We will be submitting that I believe it's due the first week in july and I just wanted to Uh read to you the the basic statement. So you guys have an an overview of the um The scope of the grant so as a coalition the city library collective aims to build resiliency through workforce development social emotional well-being and educational support Each library will implement projects under the sunbrella that address the particular needs of their communities But which may be adaptable and replicable in other communities And these groups will act as supports for each other while incubating replicable library-centric strategies and support of each of those areas So more on that as it develops, but um, it's an exciting project And any questions? looking around I just have to say melissa that I feel like the summary of the report you touched upon all my favorite things about me public library I mean it's just um And I have to say that I In particular love the photos of the stuffed animal sleepover The animals enjoying s'mores in the um in the in the library was just precious. So That engagement with our youth in just unique fun ways and and seeing all the stuffed animals finding their favorite book to read It's just brilliant. So I don't know who among your staff came up with this idea But um, it just really Just made you smile And i'm so delighted that someone kind of took the time to call you and just share because the photos alone just Really just made me smile with you know youth and literacy and then librarians focusing on making literature experiences Full of joy for children. So It was the best of the best and I am just in shock over the 2,500 People for the to maker fair and to do that on the same day that you also had a very well Involved uh booth at the juneteenth celebration. Um, just you know Just kudos to you and your staff doing two really important things on the same day in shabuagan Most people would choose not to do that and say no We don't have enough time but you recognize the outreach component of that festival and how important it was for me to be there And prior prioritizing that it's just wonderful. So Thank you for this update. It just makes me want this Update happened at the beginning of the meeting too. It's like I wanted at the beginning and at the end So lots of good stuff. So thank you Can I add one little program that none of you mentioned? I learned about this from may back to that. I don't know how I missed it on the website or facebook But may have mentioned at a book club meeting that the library offers to help you find Some recommendations based on your reading history or you There's a form you can go to on the mead website fill out Like some of your favorite books your favorite authors and then submit it and they come back to you with recommendations And so I did that after me brought it to my attention and they came back with five recommendations and I Picked them all up and one of them is just completely Grabbed me and I never would have heard that title if it hadn't been for that So I think that's kind of a cool service, you know personalized recommendations from your local librarian based on your interests Oh, that's wonderful. Kathy and and maybe there could be like a little poster in the stacks when you're clueless trying to find something that we can remind people that librarians are Ready to share their incredible fast knowledge with us of what to what to read next which reminds me I will also say that each and every one of you can sign up for the summer book Book challenge is for adults too and you know It's very easy to sign up. I believe melissa can even tell us that you can sign up online But it's not just for children anymore And I know that we every year we keep increasing the number of children teens and adults that participate And this is a great year to do it if you haven't had the opportunity And who knows maybe you could have them pick the five books that you should read. So it's a win-win Great. Um, all right, uh, then up next uh, 4.2 update from support services So Cheryl was not able to join us for the meeting today, but she does not have any updates to share Um, and thank you Kathy for that feedback on the on the next five books That's something we pushed pretty hard during during the pandemic and it's been really successful Great All right, so we will get update on support services next month Um, and I'm assuming that is the same for update on building projects Other than I think I shared with everyone that there's a the big banner uh in front of the generator Really tries to advertise our Summer reading program and that's that's going to be such a great location to Have big banners every month of whatever great things that are happening in the library. So I I'm not too sure if there's anything else as far as our building projects, but Just one small thing ma'am We are going to we put a hold on a lot of the building projects until we're able to bring that architect in but One small project that um, we are going to proceed with is adding that second conference room on the second floor We have a whole section of unused space That's part of the staff work area That I believe all it requires is a is a bit of electrical work on some drywall and it can be A second public conference room a little bit larger than the current one, but very similar in in shape and size Um, so I don't have a a date on when that project was due to start, but um, that's I suppose that is a building project update. So Yep, that's that's wonderful. You probably need to uh, and debbie is gonna come over to the podium Um, and for those of you who are not as aware our library Public spaces for meeting rooms to be reserved by the public Are so popular So the more that we can Reenvision how we use our building to make more areas available for the public to use for their different Meetings or clubs the better so and debbie wanted to add something. Yes. Um, we actually replaced 100 chairs For the meeting rooms, um, and we sold all the other chairs So, um, yes, um, in matter of fact, Carol Maureen Has a military school and they were excited to buy the chairs Oh, wonderful. Is that through the friends of a public library? Nope. That was through Sydney did a lot of work and she went to facebook market and She sold more than the friends sold. She did a wonderful job I mean, she should really be recognized for the work she did on selling the assets We are to the point now where we just need the dumpster And then toss You know the things that could not be sold or were too bad to sell And also then the page room is almost got the air conditioning in there's just one small electrical Item and then the page room will now have their own air conditioning Wonderful So, uh, thank you for that update and uh, I'm glad that we are finally getting air conditioning For some of our library workers that work so hard on behalf that they should have a place where they're able to Recover a little bit before they go back on the floor to work with our resources And and I'm going to echo what Debbie just said about Sydney. I had no idea that you are like the chair Expert and so thank you for working so hard and and and being in fact very green About the chairs that you actually found someone who could use them in a second life So thank you for your efforts in in helping us Raise a little bit of money to help offset the cost of some of the new chairs. So thank you With that under 4.4 monthly statistics As as you're well aware with co vid these statistics are really kind of interesting and As we were sort of teasing I think our library director Garrett last time is that he will really miss the days in which he can say he's had a 405 percent improvement from one year to the next but just seeing these numbers of You know resources being utilized more and more people Coming into the library, etc Is is just wonderful to see Melissa is there anything in particular that you wanted us to pay attention to on the Statistics that are shared for this past month Nothing in particular unless there's any questions. All right Thank you and then the last part of our agenda is this liaison reports and i'm not too sure if our newest one of our new library board trustees Barbara Alvarez if she's had an opportunity to attend a monarch library system Board meeting because I am unaware of what their meeting schedule is So but just so you know Barbara this is always listed at the end of the agenda So i'm not too sure if you have anything to report at this time Thanks, ma'am. I don't have anything to report except that I did meet with Nancy who kind of helped me Learn about the ropes for attending future meetings, but I haven't actually been Invited or given an agenda yet for an upcoming monarch meeting. So I I don't have anything else to report Okay Thank you so much and for those of you who weren't aware Nancy mentioned had been our representative on the monarch library board system for I want to say Kathy what two years three years It all begins to blur together of how long Nancy was on because I know Kathy was our representative prior to Nancy But and then yeah, and then Henry meller before or or Henry What's Henry's name? Who is our rest for many Henry Nelson? Yeah, Henry Nelson did it for years and years then I did it for a couple years and I think yeah, Nancy's been doing it for two or three And it's important because we're the main resource library. So we need to make sure that You know, we have a presence um You know, we're we're definitely the biggest library in the system Even though there's a a percentage. I mean, I'm sure Barbara you got a little bit of the history from Nancy But you know, there's been a complicated formula about how decisions get made and so forth, but We are the resource library great Thank you, Kathy and then uh the last way to the report that I have not last because there's two pages Sorry, uh the mead library foundation and I will turn this over to Kathy Norman Yeah, there's not really too much to report. I think the last time we met as a library board We already kind of told you that we're sort of in a holding pattern about many of the events that we hold So many of them are in the fall and they're all up near where we can see how things are like a You know different fundraiser or renaissance gala um, we're talking about possibly trying to make our Giving um a little bit less confusing right now when somebody wants to make a gift to mead library There's a confusion. Are they giving it to the library giving it to the foundation? Are they giving it to the renaissance society? So we're in the process of trying to make it more seamless and less confusing If somebody wants to donate to the library it should be very straightforward and easy And part of that is updating the website the foundation website and figuring out how it links to the library board The mead library website So that's an ongoing project The money that's been Bequeathed and gifted to the foundation is doing very well in this investment market Which is great because that means there's more funds available to fund many of the projects that the library wants to do That can't be covered by the Allocation we get from the city And so i'm particularly excited about this historical room remodel hopefully that's something the foundation can fund in the future Great Thank you. Kathy. Uh, any questions or comments for Kathy All right, uh, then moving on to 5.3 friends of me and sydney is always our wonderful liaison Yeah, so um the friends actually have not met this month. They had um A very very light agenda so they decided to just table it until next month So I have no report this month You can tell summer is really here. This is typical and and wonderful for all of us. So, uh, thank you sydney We do have some upcoming meetings On there will be an ad hoc equity committee meeting on june 30th at 2 p.m If you are not on that, uh committee you are as always welcome to attend all of our committee meetings It is also is a quick reminder good to let the chair know to make sure That we don't have a walking quorum of our full board if we Do end up having a walking form. We just need to make sure that our Agenda is posted in a different way with a certain special legal disclaimer. So That is coming up on june 30th And then our next library board of trustee meeting will be july 22nd and sometime between now and then There may be a possibility of a finance committee meeting, but that will be under the Decision of the finance chair and debbie am D'Amico whether or not We need to have a meeting in july or or later in the month depending on the financial reports and when they come through from the city So with all of that, uh, would someone like to make a motion to adjourn? I move to adjourn Okay, kathy norman has moved made the motion would someone like to second I seconded sherry. Thank you sherry seconded. Um all those in favor, please say aye I any opposed Motion carries. Thank you all for joining us uh today and uh, look forward to seeing you Um next month on the 22nd at 5 p.m Uh, and I will make sure you were told well in advance whether or not we're meeting here Common counsel or me public library either way. We will continue to have this virtual option just while we are still trying to Uh handle this pandemic as safely as we can so thank you so much. Have a great rest of the week everybody Thank you