 Welcome to the Community Television Board of Directors regular meeting for June 25th, 2018. Will the Secretary please call the roll? Chair Guadger. Here. Director Fischer. Here. Director Hall. Here. Director Rand. Here. Director Wade. Director Mannheim. Here. Director Laurent. Here. Director Maziaros. Here. Director O'Driscoll. Here. Director Owen. Here we have oral communications where anyone can address the board about issues not on the agenda. Seeing no one, I want to use this time to say a few words about a previous member and employee of Community Television, Peter McGatigan, who recently passed away. And we recently, there was a special meeting of the City Council where a few words were said about Peter, and my tray wrote us up a nice little statement for the board, and James Fisher delivered it, and I'd like to play that right now. I'd now like to invite up James Fisher. Someone to thank the Council for allowing us this opportunity. This is a prepared document from our board. For generations of members, Peter McGatigan was the face of Santa Cruz Community Achieving. Everywhere one looked, there he was, operating camera both volunteer and staff shoots in the studio and in the field, hunkered away for hours in the old tape-based linear edit base where he was the master, and then reluctantly in front of a Mac editing in Final Cut Pro. Or behind the scenes at the Santa Cruz City Council meetings bringing the proceedings to the public in their homes. Any CTV alumni, some of whom have gone on to professional careers in media, credit Peter as a mentor, beyond how to frame a shot, he taught them the intangibles, things that aren't typically taught in classes, how to put talent at ease, how to take control of an event space, not designed for video or sound, and rearrange the entire room to guarantee a good recording, and not to mention how to find the best free food. An avid local historian and always keenly aware that today's activities are future history, Peter would often convince event organizers that their events simply had to be documented, even if the thought hadn't occurred to them. Through the Davenport Oral History Project, Peter captured for posterity the memories of Santa Cruz County's north coast residents. Known by his friends for his daring, he had always classy fashion sense. Peter was a passionate thrift store bargain hunter and would often gift his finds to deserving recipients. He was quite fond of cooking for his friends and breaking bread over a fine glass of wine. Peter's dry, witty, the revelant sense of humor brought a smile or a laugh to many a face. Peter will be fondly remembered with a sense of gratitude by the many CTV members and staff whose lives he touched in ways both profound and modest. And I just want to add we are all of us molded and remolded by those who have loved us. No love, no friendship can ever cross the paths of our destiny without leaving some mark upon it forever. Mr. Peace Brother. Thank you Mr. Fisher. That was punk rock. So is there any members of the crew at all that would like to say anything about their memory up here? I believe Richard is going to do that. Sorry about that. I just ripped that shut off again. I'm Richard came to community television many, many years ago and met Peter probably a few years after I started coming in here and he was an impressive fellow both in attire as was mentioned which kind of caught my eye. I said well who's your haberdasher? And I asked him what he was doing and what he liked to do and you know said that different things he worked on but I think his passion was documentary and that was my biggest exposure to him having the pleasure of seeing some of his finished work and a documentary that I thought was very polished, very well done, very comparable to work that you would see on PBS or even some of the networks who have money to spend on these things rather than requiring a person to volunteer his time and work with equipment that was available at community television which may or may not have always been in the best condition or whatever. I don't recall him ever complaining about anything. I can't say that I was intimately friendly with him so I didn't know that much about his life but I knew that he was an excellent example of what community television can do and I am thankful for community television. I'm thankful for people like Peter who came in and set up a bar for some of us to try to achieve. Peter, I hardly knew you but I do miss you. Take care of wherever you are. Thank you. Thanks for your turn. Thank you. I would love to chime in as well. I don't usually wear ties but I'm pretty sure Peter gave me this tie. I was one of the recipients of his thrift store finds, most of ties and I wish I had actually written on the back of them but I think Peter probably gave me this tie if not this one, definitely some other ones. I got to know him pretty well because I could say that I wouldn't be sitting here today if not for Peter's taking me as one of his mentees. He invited me to do the Santa Cruz City Council meetings with him for a few years before I moved on to be the government technician for the County Board of Supervisors meetings which led to me working for the county now 18 years as of June 12th. One thing leads to another and if he hadn't reached out and given me an opportunity when I was just working as a volunteer mostly and I probably wouldn't be here today so I'm very grateful for him seeing some sort of potential in me and helping me to nurture that. So yeah I will definitely miss him. We worked together many times. We broke bread a number of times, got to sit next to his pool with him a couple times out in the sun. We'd always see him downtown as a lot of his friends, you know, the Hoffmans, definitely gonna miss him. He was there almost every Friday having his office hours so to speak in Hoffmans and yeah I'm definitely gonna miss him and I'm hoping that you know we can memorialize him somehow. I don't know if we could put a little place, we could stick a small little tiny plaque on camera three or something like that. Whatever's appropriate and feasible but yeah I'll miss you Peter and I'm very grateful for the influence you had in my life and I'm awed to see how much of an influence you had on so many other people in Santa Cruz. Okay good so I remember Peter remember we're still in the other building and at that time we didn't have that bigger studio. We had this probably this much space that we have here. That room is very small the conference room there and he and Clay had this incredible program. Peter was doing the camera and Clay was the host and doing all kinds of very creative acts almost and they also did preparations for comical things so we got to see that you know those who are just started out we got to see how the real pro were using small spaces to make great TV and so I always remember that that's you know no matter how small the space you can make TV. Well Peter and I had all sorts of interactions at the city council and what but I used to do KUSP radio programs and just before the invasion of Iraq I did a series of programs and I have a military background about what goes wrong when you invade another country. Well Peter turned out film to teach in or video to teach in at the university with Alan Richards and another professor and I watched it on community TV and I remembered it so five years later I asked Richard I said can't we get Alan Richard down here and we'll figure out how to produce a TV program that's when I found out producing TV programs is way more difficult. So we kind of fudge some rules of community TV and we produced the program and it was very interesting I'm wearing this tonight because this is the shirt I wore then kind of an anniversary of that I don't have my sports jacket on Alan Richard said all these things again we played the program and Peter did a wonderful job sadly it was too true to be true and as a result of that program about a month later somebody said why don't you try to get on the community TV board so through a couple of steps here I am so that was all from the Iraq war to here and every once in a while I pull out the tape of that program and watch it and here we are all these years later and all the events that that set off are still happening in our lives so Peter by filming that set me off and here I sit. I have to mention one other thing that I didn't include in that list but Peter did for many years the book TV program on community television and then of course C-span or one of the one of the networks ended up doing a program called book TV and you know he thought about trying to go after them. I didn't decide not to. Let them have the name but yeah. We actually have archives and a whole bunch of those book TV's and so if people ever are interested they can get them through us all these book TV's those were very interesting. Okay was there anyone else that would like to say anything before we close out oral communications? If not I will move on. The next item is consideration of late additions to the agenda or addition of deletions to the regular agendas. Seeing none let's move to the consent agenda. We have a lot of items on the agenda today minutes from the meeting in April we did not have a main meeting that we did have two finance committee meetings which I believe I mean all the data is in the packet and Becca will discuss finances also in her report and so the finance committee did recommend accepting those two months reports and I also included you notice we have a huge packet this month the 2016 tax return and Joe was at the meeting by phone. So I was effectively the acting chair in his absence but the four of us on the committee approved the recommendation of the accepting the tax return. Are there any questions on the consent agenda? I'll move the items 4 through 9 on the consent agenda. I will second that but I have one little amendment to make if it's agreeable to the maker of the motion. I got an extra Z in my name in the finance committee. I already have two in my last name so I got one of my first names. I could be my mistake so. I have a feeling that might have been me so I'll accept it. Other than that they looked very accurate and reflective of what transpired. And I'd like to just mention one thing under this one of the things we have to do is keep pretty detailed financial records and we've been going back now and reconcile all the records the last few years and Mel our financial manager bookkeeper has been doing a wonderful job of pulling all the backup together so everything is in order. But what's amazing to me going through it's kind of like visiting the history of what all of the volunteers did, what the board members did, what the executive directors did to get us all in the studio. It's absolutely amazing the trips Keith took to Home Depot. I sat down at the time and added them all up and I keep my voice low but I just wanted to mention Mel's doing a good job and our records are in good order and if her daughters are watching us go catch your mom in the back. I suspect they have other things to watch. Okay well we have a motion and a second to accept the consent agenda. I'm going to call the vote. All those in favor say aye. Opposed or abstentions? Seeing none, we're going to move on to the oral report of the executive director. Thank you. So this report for June and it's so exciting because we're in very good shape. We have the co-working center. If you've read my report it says we've been steadily in profit just you know income versus expenses in the co-working center for the past four months in a row which is really cool. But even cooler Keith pointed out to me I was very excited about this and I missed a big picture is that we're coming to the end of June that's the end of our fiscal year and we can already see that we will be in the black for this year. So this is a good thing. It's really good. This is you know two years ago they said okay you'll be getting no more money for operating and you'll have to make your own and we're still here so we're still making it happen and at this point being here at the the end black piece really is exciting because we have a lot of room to grow. We aren't doing nearly what we could do in the co-working space so we can we can get better and that'll be very nice so I'm very excited about that. All our offices are rented. I couldn't even get into one this morning. They smiley told me no you may not have one and there's a lot more activity in our cafe area. It continues to to be more exciting in there which is very fun. Close captioning which is eventually a revenue stream not just a scary report every month. Our beta phase is over. We actually have done it. We've done all the pieces that we need to do. It all works. We've tested it for a whole month and it's been it's worked. So now we can pass captions on our live telecasts and repeat telecasts and our through our on-demand player and also on our live stream. So there'll be their raw captions they're about 95% correct when they when they come out of to be on a live broadcast and then we go back and fix them so that they're perfect for the on-demand and the repeat broadcasts or telecasts. So we're able to provide FCC and ADA compliant captions on all platforms. We're so excited. It's great. Now Victor is working with Matreya to kind of to get the captions into their Granica system. We're gonna piggyback on your on community TV's greatness. Well thank you. What's the point of being great if no one stands on your shoulder? I only quote the best. So so we'll start to build for that service in August. So we'll like now have a new revenue stream. So we're very excited about that. It's a really good thing and then we'll expand it out as we find more takers for that service. This month we're providing 24 coverage of 24 meetings. So that's pretty intense work for Victor and his team and then they've done a good job of it. So it's a bumper crop of meetings and you know it does get busy at this time of year but that's a lot of meetings for one. That's one a day. They're more than one a day when you subtract out weekends. So our media and documentation service we have an event book for this month and another one book for next month. So that's a good thing. We try to get like eight to ten of them a year. So we're on track. We're a little less than we wanted to be but getting these two makes a difference. We already have one for next year. We added some new furniture to the co-working space if you came through the front door. You might have seen it and the mural is up and I think that you may have seen that but maybe not since we didn't meet in May. It looks great. Oh thank you. It's very fun. It looks really realistic and it makes you feel like you're in a garden. Do you wear that 3D glasses to look at? I started sneezing just looking at you. Well thank you. It's fun and we're still working to improve the kitchen and we have some ideas a little more complex in there to make that nice but we're working toward it still and we want to make sure that Armada is also comfortable and it's organized for them as well. We can't just take it over for our guys so it's something we're being really careful to do correctly and we're going to put we hope to. We've identified a bench that we want to put outside the front door that is like it looks like you know kind of a traditional fun park bench and it has a divider in the middle so two people can sit there and if it's a stranger you don't have to feel like they might elbow you or something and that way people can work outside in the summer and people have asked for an outside venue and we do have tables on the back patio but they seem to like that sun coming in their face so we're putting a nice we hope to put a bench up there we have to get an Okidoki from the landlord to bolt it to the to the walkway because we don't want it to disappear and then we have a lot of small little they call them sea tables people can just pick up and take outside and they can put them on their computers and work away in the sunshine if they like and we added a piece of equipment this month we added a wireless setup for our Sennheiser shotgun because we have we have a really nice boom in a Zeppelin that is for wireless so there are no cords hanging off it and you know those the the booms are metal too basically when you have all those wires on them they bang against it and you kind of hear in the background and so you know not it's not good and this way it'll be clean as a whistle so we're very excited to have that and just takes us up a little notch it's also very rentable did you have a question no I'm just that sounds great sounds excellent so under communications and advertising we've made the changes to our website that we needed that the agency that's working with us asked us to make so they could submit our website to Google to see if we can get the advertising grant so that's in motion we've submitted the website we made the changes and have submitted the website and we've also we're embarking on a new website project and build a fresh new happy modern looking website for CTD so what we will really want to have people understand what what we do for the community and what we offer for the community to do to do themselves so we want to kind of make that a little more obvious at going forward so we want to we want to build our membership and and that's one of the ways we can do it so I'm getting a lot of help from others he does the backside of it so and we have someone working on design as well and and we'll be looking for it we'll probably you'll hear we'll ask you some questions about what do you think that the website on a auto offer as well and that's my happy record for you great excellent report thank you next item is the oral report from the volunteer advisory committee right so I don't have a lot to report except for that after hiatus of several months we have started up again doing orientations we had our first orientation and we actually changed the the direction of the orientations to include more indeed what you're just saying that what people can do for themselves you know you know that we have that people can use their phones for cameras and we have some equipment here that people can rent and of course we do field camera also and so we are more emphasizing the whole aspects of both in the studio but also specifically going out there and so we're inviting people to you know take the field camera class and possibly the fact the volunteer advisory committee would love it that people who take their art classes that they actually because we get so many of the questions from community organizations and that's that people form like a group that would go out as volunteers and we also try organizations to understand if they get their own people trained they can have more of their events and meetings covered so we're working we reworked our whole orientation we are having a studio camera class this Saturday and we have a field camera class on August 6th so we hope to you know in the meantime do another orientation in July and get people going again so that is basically my report unless you have something to add thank you any questions all right the next time we were asked to put on was a board retreat discussion our summer scheduled normally as we would meet in July and we would not meet in August and then we would start up again in September this year not only have things been running so smoothly that we cancelled our May meeting because it was nothing really to cover our financial personnel will not be presenting us with end of the year results in January so we may cancel the January sorry July sorry the end of fiscal year in July we the finance committee won't have a reason to meet because there won't be any financial results to look at in July we may cancel this board meeting for July so it seems like a good summer to us to continue the discussion we've had previous board meetings about possibly having a board retreat in August so that's the current plan I imagine that we will try and ask Matilda if we could use her room at her park oh my clubhouse I'm sure as long as it doesn't interfere with any other activities I can I can invite people to come to my clubhouse we've done it before this night and so the other things would be I would love to hear from the board if there are any topics that we should try and cover if there are any times of dates that are better you could let me know about dates or times we would probably have it on a Saturday like we've done before if that works for people and the latter part of August since we don't know the fourth Monday we always have meetings towards the latter part of the month and like I say I would love to hear any ideas for things that we should cover so should I should I kind of see what Saturdays are available starting with the last one okay good so that would be the v18 to the 25th yeah I'll check if it's available and we would want it probably from what nine to one nine to one okay good are you inviting a discussion now or you wanting us to email you with topic ideas and that kind of thing um either is fine if you have a topic you want to let me know about now I'd be happy to record it otherwise you can email me or beca and work on it I just we asked in the April board meeting that it be on the agenda and we made a little bit of progress discussing it but I did want to bring up also that we probably won't meet in July so in case you're thinking about because we won't have finances to look at unless something comes up it is still scheduled I have a question in terms of just you know procedural so it's in terms of the Brown Act if we have a retreat you know we have a forum of the board so how does it not fall under no as long as we don't do any business well just to be safe we would notice the meeting and it would be open to the public as an ad requirement that we would need well that would be a problem because if you're going to advertise within the paper anything like that no no we don't have the paper just be at our website we'd have to put up a piece of paper at the site right that's what we did last time yeah that seemed to be adequate I mean if anybody asks we'll tell them it's on our agenda our gen is publicly available but typically we don't take any action out of there it's more discussion and getting a vision for the future for the coming year just throwing stuff up against the wall and seeing what sticks and the only thing I'd like to just suggest I could email it but I just throw it out as you've been to a couple of the national conferences and I'd be curious a lot of people are going through the transition we did it's just to get your observations and what people are doing we're survived but how others surviving in this kind of new environment there and that was kind of one of mine because the technology I think we've really come up to date is what I can understand but just kind of looking forward to what some of the others are doing and also we're small I mean we're not New York City or Boston they don't all have this there's only 11 states that have what we have I just wanted to rest of them are still business as usual but he has I haven't been to one of these retreats but I suppose it would be a good opportunity if if anybody has some exciting articles or material that they'd like to share with the board they've come across in their their reading or video content or might be nice to look at I mean I'm trying to watch more community TV and I saw the wonderful Capitola library program and Larry's Larry's boss on there but yeah I don't know it'd be nice to have some highlights maybe you know inspire us to see some of the highlights of community TV I kind of inspire us give us a greater sense of purpose so I like that I like that so you're somewhere listed what the goals or mission of community TV so that we can sort of refresh that so we can be thinking along those lines that's one center on the website one thing too is just in perspective a lot of the treats in the past were how are we going to get to the point we're at now so that's why I think your idea of what we do next and that is important because I mean we've done a huge amount of work everybody here in this whole room that was that similar to what I was actually thinking about which is you know we've now stabilized our organization we had to carve away a lot of things going through that process and assuming the trajectory we're on now there's going to come a time in the future where we can start sort of expanding again start thinking about what are the things that we had to let go of that we might want to think about doing more that needs one of things which kind of goes to the mission goals of the organization I'd be interested in talking about you're right the last one we had we were in small groups talking about how you deal with the fact that we had money for facilities equipment but nothing else right we had a facilitator did not that last one I don't think we need one for this more of a holistic feeling then always we invited staff to come and we always had a number of staff but then we used to have it so of course any staff who wanted to come would be invited but not required okay any other discussion about the board retreat is it like a strategic planning meeting yeah like that okay so we'll move on to the next item the oral report of the board chair the one thing I wanted to mention is that I'm working with Becca and other board members which I put together a general newsletter that I want to send out to everyone and the reason is is that we've had so many good things finally come to fruition it would be really a good idea to let our our long-suffering members know how well things are going and so if you have suggestions I'm like we're suggesting you said it to me I know some of them I've asked us at the voluntary advisory committee meeting and hopefully we'll be getting some feedback from them already talked to Becca we've worked on that already she's giving me some great ideas we'd also like to get some ideas from the board that's why I'm asking the board you got my email address so I don't have any else to particularly report so I move on to the board member our staff requests for specific items to appear on the next agenda which we're thinking would be September would probably be September probably a review of the retreat well definitely the end of the year yeah we will have them down I mean being on camera telling people what we what insights we gained okay and then the last item before German is announcements in announcements I wanted to thank the volunteers that made this production possible that would be Sherry Ross Karen Scott Linda Janakis Richard to sell Jim Russo and Jean Kratzer thank you for producing this show tonight and if there are no announcements I'll take a motion to adjourn this meeting so I will call the meeting adjourned at 6.04 p.m. and thank you