 We'll call to the order this joint special meeting between the center of the city council and the center was a planning commission Mr.. Cindy manager would you like to introduce item 3.1? Yes item 3.1 general plan annual review housing action plan update downtown station area specific plan update and general plan update David Gouin presenting followed by a slew of others Thank you, and good afternoon mayor Schwedholm members of the council and Welcome chair Cisco members of the commission. I thank you for coming together today It's been a year since we were here talking about this and giving this update to all of you And a lot's happened in this past year Related to policies and implementation of the general plan and identifying ways to generate housing in the community So we're happy to be here today to go over what we've done this past year I'm how we've been consistent with the general plan But also what where we're going in what we've been doing over the past few months to get us ready for the next coming year So to do that we have five different sections. We're going to go through as the city manager just mentioned We have the general plan and a review will go through first Then after that we have an update on our housing action plan what we've done with housing action plan What elements have been completed what we still have to do and we also have a development in the spotlight to highlight some of The things have been developed in 2018 to remind you in the public of what's been put into Motion both residential and and commercial and then we have an update on our downtown initiative So the different policies and elements that we put in place specifically to the downtown Consistent with the council goal that was put in place last year in 2018 And then an update on where we're going forward for the general plan update that we're going to be embarking on this year So that's a lot to cover in this study session, but we have a great team That's going to be coming through and presenting to you I'll introduce them as they come up So after each section we'll pause and allow question answer questions from both the council and the commission and We also do just want to recognize that we have members from various departments in the audience as well that have Participated in our key stakeholders and all these elements. We have people from transit parks water fire and police Pretty much every department is represented to show that they are part of this process And we can't do it without their help. So to kick us off of Amy Nicholson, who's a city planner and planning economic development and rice a Dela Rosa Who is our economic development manager who are going to do section one? Thank You Mayor Schwedhelm members of the council chair Cisco and members of the Commission The annual review includes a focused look into elements of the general plan its policies in addition to an update regarding the city's growth management ordinance and the housing allocation plan ordinance the Discussion will begin with housing and application of the city's growth management and housing allocation Ordinances then we'll move into economic vitality with raissa followed by a brief overview of the remaining elements of the general plan Building permits were issued for 431 residential units in 2018 this number excludes any replacement housing within the fire rebuild area of The building permits issued Approximately 64 percent or for single-family dwellings and this includes attached single-family dwellings 17 percent or for multi-family dwellings and 19 percent or for ad use or accessory dwelling units The city experienced an overall increase of 16 percent in residential units permitted from 2017 and a 54 percent increase from 2016 Examples of residential development under construction or completed in 2018 will be provided later in the presentation in July of 2014 the council adopted the current housing element which addresses housing needs from 2015 to 2023 This table compares the association of Bay Area governments or abags regional housing needs allocation numbers Also known as Rena for the city with building permit issuance set by income category to illustrate the remaining need It also includes allocations and credits that were transferred From the county to the city following and the annexation of Roseland in November of 2017 While this table includes the minimum Rena numbers the city is obligated to develop by 2023 The need for more housing is clear Later in the presentation Jessica will discuss various initiatives that have been completed or are currently underway to address the current housing shortage This chart shows the overall housing need for the city. It combines residential permits that have been issued starting in 2012 through 2018 along with the Rena units that are needed between now and 2023 It also shows the Units that were lost in the October 2017 wildfires and progress made toward rebuilding those units In 2018 1,213 permits were issued within the fire rebuild area leaving a remainder of 1,787 units To be constructed over the years 2019 2020 and 2021 to reflect an overall unit count of 3,000 the city's growth management ordinance regulates residential growth. It allows 800 residential allotments per year and these are dedicated either during building permit issuance or final map recordation in 2018 442 allotments were issued There are two reserves of allotments there's a reserve a and reserve B Reserve a is set aside for multi-family second units residential units within a mixed use development and also for sale single family attached unit With a density of 10 units or more per acre. They're also used for very low and low income housing units Reserve B units are typically for unrestricted single family units Based on the number of remaining residential units needed limiting growth as Required by the growth management ordinance could be detrimental to the housing policies that have been set by the council and Planning and economic development staff are looking into this to address any inconsistencies Santa Rosa grew by a rate of 0.2 percent from 2017 and is expected to reach a population of 184,000 by the year 2022 The housing allocation plan was adopted in 1992 and was revised in 2012 This plan requires that any residential projects Contribute toward affordable housing and this may be done through the payment of a housing impact fee through the dedication of Land or through incorporating affordable units as a part of the project these two charts show Impact fees that are paid for a typical single family and typical multi-family unit in northwest Santa Rosa The housing impact fee number is shown in the darkest color as you can see for the single family units the housing impact fee makes up a Considerable percentage of the overall fees when compared to the multi-family units in 2018 2.26 million dollars was collected through the housing impact fee and since 1992 29 million dollars has been collected resulting in more than 1500 affordable units in the city So in terms of the economic vitality, I'm just gonna run through a few data points for you I just want to go back one second to talk about population because the Population indicators do not take into account the fact that we annex Roseland, which brings us up a little bit to About 185,000 so Santa Rosa Houses a third or just over a third of this county's population The total population of all the remaining eight incorporated cities is 180,000 and in unincorporated areas it's 144,000 so we really do Want to reiterate the need for housing continued development within within the city in terms of population growth What is interesting as Amy said by at 2022 we do expect about a 3.8 percent projected growth By that year at which outpaces Sonoma County the state as well as the nation But what is most interesting and important to us is That we will still have a sizable portion of the youth in the county And this is a good indicator for us of future workforce sustainability In addition to housing a third of the county's residents. We also house a third of the county's Registered businesses and so they're just over 22,000 businesses in Sonoma County About 7,500 of them are registered in the city of Santa Rosa In terms of vacancy and where these businesses are So we've been trending down in terms of office We've been holding steady with industrial and retail But these indicators, you know, there's They fluctuate partly in terms of the economy in terms of the nature retail in particular the trends in in retail Growth and we'll see a little bit later in the presentation more details in terms of commercial development in the city They are also particularly an industrial Influenced by new industrial industries that we're seeing coming in namely cannabis this is we've been tracking this for some time and we are seeing some movement in in Availability of industrial spaces in terms of interest in new industrial spaces as well as rehabbing old long vacant spaces In terms of our employment by population, this is your 16 years of age and older We're again holding steady. This doesn't change too much a year over year But 52% of our employment is in the service industry and I will say that that Sometimes confuses people. What is what does that mean? It's really any Industry that produces intangible products. So health care. So nurses would be considered in this as well as teachers Trekking transportation warehousing. So it is the vast majority of It just has a huge range of wage or income variance within this sector On the plus a we are seeing some non-residential growth, but 521,000 square feet of non residential permits were issued If you're out in courthouse square, obviously you see the Empire Hotel going up. I think it's called the e-hotel We also are in the last leg of the Codding Town Mall Retrofit so that where you see in the picture old Navy. There's old Navy and Ulta. That was the Final portion of the mall that needed to be addressed. So that will be complete this year In terms of NorCal cannabis company I'd like to just call them out because while it looks like one company that is actually a vertically integrated company that houses eight companies and they've Invested multi-millions of dollars in our county to locate their businesses here Memorial Hospital if you drive down Montgomery Drive, you'll see the Skeleton of the four story medical office building there that large expansion an ideal indicator of intensification of land use and growth of the health care sector and AC Marriott is Under construction as well in railroad square. So those are good examples of what we have going on in the Non-residential area. I will point out that we do have two new industrial sites We receive permits for that are ground up. We haven't seen that kind of Interest in in industrial I think spurred some by the obvious lack of industrial space here But I understand them not to be solely dedicated to cannabis. So it's a new new investment in the community for industrial industrial space We have put a lot of effort per council Direction in the downtown area again, we'll have more on this later in the presentation I just want to highlight a couple of things We did last year have a convening of the council of infill builders. They came up here met with us for a full day Very productive conversations identifying for us some of the constraints that they see is outside developers So we're looking regionally and really marketing ourselves regionally and asking for feedback on a regional level To to spur development here. We answered those constraints that they identified for us Effectively enough that they gave us an award for that but subsequently it really put us on the map for Bay area wide developers and actually developers outside of the state as well. Just recently we hosted 60 development developers and companies representing companies from the greater Bay Area as well as that I know of a couple from outside the state it was a fantastic tour the last time the hosted by the Bay Area Council in coordination with the Planning Economic Development the last time they did something like this was in 2014 in Oakland And that was the first time they ever did something. So we are really pushing hard to be viewed as a Great place to do business and to spur new development infill development here in that a number of those people because We have opportunity zones both in the downtown and Roseland and those the two sites we toured We've seen an increased interest in opportunity zones as well And I know there was a question asking what is an opportunity zone? This is a federally designated area along the lines of what you might remember as redevelopment so It's Has to be defined we had to submit to the state and the state had to nominate us to the To the US Treasury Department To be identified for this new investment tool. It's an investment tool It's also an economic development tool and what it is is it's designed to spur economic development and job growth in these distressed areas specifically and just very high-level it Allows investors to defer capital gains For a set period of time if you invest in this area You get a reduction in the gain So if you're if you invest or keep your investment in an area for five years, for example, you get a 10% exclusion Of your deferred gains seven years or longer. It goes up to 15% exclusion. So again, it's an investment tool. That's Brand-new I think from starting in 2017. They started putting these together Lastly, I just want to touch on the tourism business improvement areas the economic vitality of sort of our culture and Art side of our city So we are Continuing to promote the out there sr Dot-com site as a destination Marketing tool and local pride. We have an event coming up here in April At 33 arts and we are continuing. We have three years left in our iron man contract So again, we're the only city in the state of California that has a full iron man as well as a half iron man and We are continuing through the Santa Rosa tourism business improvement area to support a number of events and sort of seed a new Businesses and cultural activities within the city. So another example of that is not just Providing support for events, but actually investing in the business of art and and culture within our community The transportation element of the general plan contains goals and policies related to the transportation system within the city It includes streets and highways the public transit network bicycle routes and pedestrian connections in 2018 a number of new bicycle and pedestrian Connections were developed and completed including the widening of stony Point Road from Heron Avenue This widening not only widen the street But it closed any gaps and within the sidewalk and also included the installation of class 2 bike lanes the Fulton Road pedestrian path from Santa Rosa Creek to West College was completed and Green bike lane transitions were installed city-wide pictured on the slide here in 2017 the Reimagining city bus project was completed and implemented and the initial portion of the smart rail service came online and in 2018 operation of these two public transit options continued The picture on the right slide Right side of the slide is a new clean diesel bus With an extra bicycle rack on the front to help replace an aging fleet with a more efficient vehicle The public services and facilities elements provides a plan for a variety of public service needs Including parks and recreation police services fire protection water supply and conservation sewer and solid waste and stormwater management in 2018 1370 Burbank Avenue was purchased to complete ownership of our all four part parcels for the Roseland Community Park as Of 2018 Santa Rosa's Park acreage includes approximately 1048 acres of traditional parkland open space civic sites plazas and a golf course The general plan calls for expedient police and fire response to emergency calls the police department received 660,691 calls for service in 2018 and these calls are categorized by three levels of priority one two and three Average response time for priority one calls was six minutes and 26 seconds and average response time for priority two calls Was 11 minutes and 12 seconds The fire department received 27901 calls for service in 2018 a 2% increase from 2017 The department provides not only emergency services for fire, but also medical hazardous material and urban rescue incidents The general plan has a specific policy related to fire emergency response time Which is defined as 90% performance of arrival of the first Fire company within five minutes of notification The department's emergency response time Arrived on the scene within five minutes 73% of the time so not meeting the policy directly However, this is also related to the location of many of the fire station throughout the city The city's water supply has been determined to be adequate to meet demand through 2040 and The Laguna treatment plant provides sufficient capacity Planned improvements to the wastewater system as anticipated to accommodate projected growth The general plans open space and conservation element Discusses not only open space, but also natural resource conservation efforts in 2018 waterway conservation and stewardship continued as directed by the general plan this included Continued implementation of the creek stewardship program, which is supported through a partnership with Sonoma water Helping to care for more than 100 miles of creeks within the urban growth boundary There were a total of 12193 residents who participated in educational and stewardship activities including 10,000 youth Volunteers contributed over 6,000 hours of community service to help with trail maintenance care of restoration projects and also in removing trash from creeks Approximately 1064 cubic yards of trash and debris were removed from water rate waterways in 2018 Grant funding was also secured which helped to install and repair 27 security fencing structures under bridges and in pipes of the storm drain system These helped to prevent accumulation of trash and other pollutants that can enter our waterways In addition the creek trails of Santa Rosa map guide was revised slightly and reprinted This is well utilized by visitors and residents of the city Maintenance continued for the lower Colgan Creek restoration project which had been previously completed and Phase two of the Colgan Creek restoration project Is anticipated to begin this year City staff brought forward a climate action plan progress report to the council back in October of 2018 The council has indicated that implementation of the climate action plan is a tier one priority through this year's goal setting The city's climate action plan was adopted in 2012 to help reduce greenhouse gas emissions within the city The plan includes measures to reduce emissions by 25 percent below 1990 levels by the year 2020 Progress has been made over the last year in a number of areas including the continued Implementation of the Cal Green building code standards for new construction. These were adopted in 2016 mandatory elements of the Cal Green Requirements include wiring for rooftop solar and electric vehicle charging in new residential homes The next building code update For 2019 will make rooftop solar a requirement for most single-family residences In addition a new solid waste hauler Recology has a mission that represents a shift from traditional waste management to resource recovery There was an introduction of organic green waste bins for all Santa Reza residents In 2018 the city received all electric delivery from Sonoma clean power for municipal meters And Sonoma clean power has a mix of electricity. That's a minimum of 42 percent renewable carbon-free Additionally the planning and economic development department continues to review new development projects for Consistency with appendix e of the climate action plan Which includes a number of measures to reduce greenhouse gas emissions Any new landscaping is reviewed in compliance with the water efficient landscape ordinance And as we'll discuss later in the presentation the downtown station area specific plan Update is currently underway This will hopefully help to encourage development and promote vitality of the city's downtown Which is already in close proximity to commercial development existing infrastructure and transit The planning and economic development department continues to process landmark alteration permits throughout the city's eight preservation districts And there were no new landmark designations in 2018 The youth and family element was implemented through the violence prevention partnership And the police department who continued to support school-based programs which serve over 35 000 youth and parents After nine years of an annual gang prevention awareness week in september of 2018 The partnership facilitated the inaugural gang awareness month In addition the partnership continues to raise awareness by educating the community about youth and gang violence through workshops and presentations And leverages local funding streams with state grant money The noise and safety element is supplemented through the city's local hazard mitigation plan, which was adopted in 2017 2018 During 2018 there were several discussions about adding a wildfire element to the local hazard mitigation plan Which will be discussed later today This plan provides a framework and mitigation measures to address A multitude of community and natural hazard vulnerabilities The water department has initiated a project to construct a constructive berm around the luguna treatment plant And is also evaluating other methods for flood prevention The fire department was certified by the california office of emergency services as a type two Hazardous materials team in 2018, which is an upgrade from a type three capability from 2017 Art and public places is now within the planning and economic development department In 2018 the coffee neighborhood park public art project began in which the parks division engaged coffee park residents to develop ideas For how public art could be incorporated into the coffee neighborhood park Pictured on the slide here is a temporary Art project, which is a fire response art project in courthouse square in addition to a sculpture made of meters Installed on fistry And that concludes the section of the presentation Thank you for that presentation. We're going to start with the planning commission chair sysco Would you like to solicit any questions? Any questions of the commissioners? Yeah, vice chair weeks I have some questions on the report is now okay time to to do that So of the on the ad use Do you have that broken down by quadrant? I did get those numbers yesterday and I believe it was uploaded as late correspondence I don't have a hard copy with me, but I can get it and I will read those out to you in just a moment Okay, thank you and then on the On page 10 of the report it talks about the units that were rehabbed based on housing quality standards On the reports and I wondered if those and this is probably a question for megan if Those were rehabbed with housing authority dollars So the 171 units that were rehabbed to meet housing quality standards were done through the section 8 program And this is through the inspections that are done by the city's section 8 technicians the Housing authority uses other resources to assist in the rehabilitation of Affordable units that are subject to regulatory agreements Thank you the other questions I have Commissioner we just saw you work. We're just doing the first section of I'm looking to see if it's still in the first section okay I have the quadrant numbers for the accessory dwelling units So there are 28 within the northeast 24 within the northwest 14 within both the southwest quadrant and the southeast quadrant. Thank you Would you repeat that question I have 28 in the northeast 24 in the northwest 14 in the southwest And 14 in the southeast Then on page 34 of the report I have two questions the first one at the top it talks about that the cultural heritage board is Working collaboratively with the historical society and I wondered which historical society And then at the bottom It talks about funding is being sought for a couple of different projects um, but the Grant funding to examine local groundwater contamination and funding for Citywide storm drain master plan and I wondered if you could give us an update on the status of that funding So the reference to the historical side society is the santa rosa historical society And then I can see if there's a representative from the water department that can answer the funding question So, uh, can you um Clarify in the report that is the historical society of santa rosa So other people don't have that question. Yes. Thank you Uh, good afternoon. Um, jennifer burke interim director for the water department In regard to the question about looking for any funding for any cleanup of groundwater contamination sites We are actually just received a grant for approximately, um, 500 It's about five hundred thousand dollars From proposition one to explore the feasibility of cleaning up Or understanding and better characterizing And explore the feasibility of the freeway well groundwater well, which is a well that is just To the west of highway 101 And it was a well that used to be in production a number of years ago So that's really the extent we've also looked at the potential for the possibility of other grant sources But this is the only one we've been successful and then the That's funding for creek restoration projects In terms of creek restoration program projects. I know we have Some grant funding for some colgan creek phase two work And then we're also looking at the potential for hazard mitigation grant program Funding for a creek creek Or a storm drain master plan analysis. Thank you And one more question This is for fire What percentage of your calls are medical calls? Hello tony gosner fire chief, uh, it fluctuates from year to year, but it's generally between 68 and 70 percent are for medical Any other commission Questions Not seeing any so i'll turn it back to you mayor Thank you council questions for staff on this first section mr. Vice mayor Thank you, mr. Mayor, uh, and I just have one question For the for this section I know we're not going to go in depth Into the climate action plan at all, but I would be curious for an update Not just on what our diversion rates end up being with our new garbage contract But where in particular those recyclables are going And and this is sort of out of china It doesn't really do us a lot of good to focus on diversion rates if it gets diverted and then gets put into the landfill ultimately anyway So we haven't had that that discussion yet. I just asked that we get a little bit of information about Where exactly are recyclables recyclables are being taken care of miss gomes Thank you, and i'll limit myself to the first 16 or so pages Till we've heard more. I'm not seeing A chart of the residential unit vacancy rates, and i'm wondering if in the future We can please have that reported out along with the other Commercial or in a separate section. I just want to keep my Fingers on the pulse of our community vacancy rates for housing for residential units And again on the climate action plan It's my understanding that in the october meeting We Agreed that the tack would meet at least officially twice a year I have a question in regarding when the next meeting the first meeting for this year is scheduled I would really like to have a response that gives me a date and time for when the tack will meet It's april we haven't had a first meeting, and i'm just wondering when the meeting will be thank you Any other questions from council When I have on slide seven We're talking about the dwelling fees, and I'm just wondering does that reflect it's my understanding of san jose city schools Adjusted their policy kind of reflect the city san rosa policy. Is this dollar figure here represent that reduction in impact fees Those are a single typical single family home in multifamily. It does not reflect any incentive program downtown, so this is City-wide fees, so if if those multifamily were in the downtown they would have an additional And this does not include school fees in In the mix would you be able to forward us that information though just okay downtown show what the city school impact Absolutely the total the total fee impact for a downtown multifamily with all the incentives in place. Yes, that'd be very helpful Great. Thank you Any other questions seen in thank you. Let's go to the next area Okay, great. Thank you So the next section is on the housing action plan and to present this is jessica jones I'm supervising planner and megan bassinger housing and community service manager Okay, good afternoon marriage what home members of the council and chair syska members of the commission So these next set of slides are going to focus on the housing action plan implementation during 2018 And I will be presenting these as mentioned alongside alongside megan bassinger from our housing and community services department Before I move on from this slide. I do want to draw your attention to the quote That is here. This is from Governor nuesome from the 2019 state of the state address. I know you're probably all aware of this, but It does specifically acknowledge santa rosa's efforts towards housing for all. So I wanted to make a note of that So the housing action plan as you will probably recall was accepted by the council in october of 2016 The plan includes five program areas which are listed here on this slide And they were prepared to address the city's ongoing unmet housing needs As well as implementation of the city's housing element The remaining slides in this section will go over The activities that have recently been completed and are currently underway So this chart here, which I know is very difficult to read, but it actually is up on our website So you can take a closer look at it But it covers the five program areas They're broken down into the various action items that are included within the housing action plan So the sections that are highlighted here in blue are The activities that are now complete And they include a number of things like the accessory dwelling units Update density bonus update and and other items The action items shown here in yellow are anticipated to be complete In the summer or fall of this year and there are projects that we are currently working on like the inclusionary housing ordinance update And then finally at the bottom of the slide we have a number of items here listed in orange And these are items that are pending and we hope to get to in the near future So as I mentioned, this Chart is on the city's website at srcity.org slash HAP housing action plan So you can go and take a closer look and see what like I mentioned what we're What we have completed and what we're currently working on and what's what's to come in the future So megan and I will be going over A number of these items in the next several slides So first up is the accessory dwelling units And this slide as well as the next three after it are projects that have been completed in The 2018 calendar year So this image represents the progress that the city has made in development of accessory dwelling units in the last couple of years As you'll recall in 2017 the council adopted an ordinance that implemented recent changes in state law for accessory dwelling units And also included things like reduction in parking requirements and setbacks Things to help incentivize the production of new accessory dwelling units in the city so and as you can see on this slide that did have a A influence on the number of units that were produced in 2017 went up A good amount to 33 new units in 2017 then we had a significant jump in 2018 and this was following the council's adoption of a number of resolutions that reduced Or waived fees for accessory dwelling units for their development impact fees and utility connection fees And this the reduction of waivers based on the size of those units So as you can see in 2018 it was a significant increase over what we've seen in the past several years And we had 118 accessory dwelling units constructed in 2018 The housing action plan includes a program to improve development readiness of housing opportunity sites and further describes the need to reform the design review process So there were very stakeholder meetings held in the spring of 2017 to receive feedback on this process However, as we're all aware The october fires hit and Work on this process slowed In april of 2018, uh, we we got back to the process. We held a number of outreach meetings We also met with the council the planning commission and the design review board And the result of that was the adoption of the resilient city development measures this The development measures streamlined the design review process for projects that are located within the city's six priority development areas One of the first projects that was Adopted under these new regulations was a project at 420 Mendocino avenue, which is shown here on this slide It has 104 multifamily units The San Rosa density bonus ordinance provides incentives to produce affordable housing senior housing and the development of child care facilities The ordinance allows for consideration of density bonuses of up to 35 percent citywide under state law One of the housing action plan items An initiatives was to explore an ordinance to look at potentially allowing up to 100 percent In certain areas of the city So in january of this year the council approved an ordinance that addresses Both changes to state law for density bonus. Um, it also provides a supplemental density For allowing up to 100 percent density In two specific areas of our city and that is in the downtown stationery specific plan area and the north santa rosa station area specific plan area Which are shown in the map that's shown on on this slide And we are anticipating our first request for supplemental density bonus. Hopefully in the next couple of months in late 2017 early 2018 The city initiated an update to the impact fee covering capital facilities fees, which are also known as cff The southwest and southeast area impact fees or seediff and swaddaf as well as park impact fees With much of the infrastructure related to both seediff and swaddaf completed and after an extensive study The council in june 2018 adopted an ordinance that eliminated the seediff and swaddaf fees and adjusted the Couple of facilities fees to be consistent throughout the city and the intent of that was to Equalize the fees city-wide And thereby assisting the development in the south In the southern both southwest and southeast areas of the city where impact fees were significantly higher So these next two slides will go over a couple of the projects that are currently underway Hopefully we will be talking about the completion of them at our next annual report First is the inclusionary housing ordinance updates the housing action plan Includes a program to increase production of affordable housing as part of a market rate housing projects the plan As stated up here direct staff to seek inclusionary units in for sale units To evaluate the percentage of development to be affordable to a mix of low and moderate income households specify additional regulatory and financial incentives and alternative measures to maximize production And also to encourage innovation So initial Community engagement on this process was completed in december of 2017. The project was put on holds Following both the fires as well as a focus on completion of the density bonus ordinance and some other city initiatives We are currently working right now on preparing a white paper that would have recommendations for changes to the inclusionary housing ordinance We anticipate holding a number of community meetings to go over those proposed changes with the community and developers and housing housing advocates to talk about those changes and make any Additional updates and then we plan to bring that recommended ordinance amendment to the planning commission and the housing authority for Comment and then those comments will be forwarded on to the city council And we hope to have that project to the council by the end of this summer The the next item I want to talk about is an improvement to our permit streamlining The housing action plan does include a program to improve development readiness for housing opportunity sites And that describes a need to implement a permit streamlining for our planning entitlement application process to make things easier for both The developers and the community as well as making things easier for city staff to move things through the process Initial stakeholder meetings were held in the spring of 2017 and we received feedback on our existing process What could be do what could be done to help improve it? out of that process a number of items came forward That is moving forward with with streamlining the first being the resilient city development measures, which I I just talked about We also are working on the creation of a universal Entitlement application and associated checklist as well as some internal processing checklist To again help make things easier for both the applicant and city staff to get things moving And then the next piece of this which the council will actually be considering later today Is an update to our public noticing materials and requirements One is a an improvement to our public hearing actual notice that gets mailed out to residents And there's an example of this shown on this slide Our existing notices are very text heavy with no pictures. They're in a yellow envelope that people perhaps most often put in their round file But this new notice it's not in an envelope. It's colorful. It comes, you know It's it's much more inviting to look at immediately when it comes out of your mailbox So we have done a soft launch of this and it's been very popular thus far The other piece of this that the council will be considering in an ordinance update This evening is changes to our requirements for noticing and that will include increasing our noticing radius To get it to a larger number of people as well as adding Tenants in addition to property owners And then adding some additional noticing for some of our other Public meetings that we hold here. So we look forward to that this afternoon So now i'm going to hand it over to megan who's going to go through the rest of these slides All right on an annual basis the housing authority of the city of santa rosa issues a notice of funding availability for its funding resources And these are comprised of federal um cdbg and home Funds as well as locally generated funds so funds from the housing and loufis We collect real property transfer tax And other sources that we we have so in fiscal year 1819. We solicited Proposals for approximately four million dollars two of the noteworthy projects that we awarded funds to And in the first case have completed the transaction is the parkway departments This is an existing rental complex that is located in rinken valley adjacent to the rinken valley community park 56 units bourbon housing acquired it in january and was able to keep tenants in place And it's converting to affordable housing for 55 years The second project that the housing authority sponsored with their 1819 funds is lantana homes This is a project in southwest santa rosa ownership units That are affordable to households that are low and moderate income so up to 120 percent And bourbon housing is currently soliciting interest in hopes to begin construction in june of this year as another note um the housing authority issued a focus no file yesterday for funds for The upcoming fiscal year in an effort to position projects for 2019 and the state Funding rounds so hopefully we'll have some projects in our update next year that we can show you we're able to expedite along This is our current affordable housing pipeline as you can see in 2018 We were able to complete a significant number of units. Um, first is the crossroads, which is a Project we did in conjunction with the county the housing authority first sponsored this project in 2005 And it was annexed into santa rosa with the rosaline annexation Crossings on astin is new construction off of petaluma hill road Benton veterans village is the conversion of an existing Structure that was an old fire station off of north street That is permanent supportive housing for veterans and then harris village Which is a habitat for humanity project off of west steel lane One of the units was completed in 2018 and the remaining three you can see are under construction and should be completed in the very near future We have numerous projects that are in various stages in our pipeline Lantana, which I mentioned. That's the 48 units From bourbon housing also acacia village, which was one of the projects the council sponsored through their accelerated NOFA with three million dollars we put about 1.1 million into this Project and it's an ownership opportunity in rink and valley. Hopefully we'll see that begin construction in late 2019 Maybe early 2020 And then we have various projects that are in different stages of Development so rosaline village a planning commission took action on a few weeks ago We have caritas village, which is the reimagining of the family support center site right by the mall And then west turn which the housing authority has invested funds in and is looking to expand its existing number of units And then as we solicit Funding opportunities new proposals may come forward You can see in the final column on your right. These are various projects That have been in conversations with us void street Did receive a funding commitment from the housing authority This is 45 units in the rosaline area and they've also submitted for tax credits So hopefully that project will be highlighted as something that's under construction when we come back to you next year And then finally we have a quick summary of the housing authority assets So the housing authority is divided into two primary areas the housing trust Which are the projects that are assisted with the funding from the housing authority We monitor the rental units for 55 years through recorded regulatory agreements And then um, we have a loan portfolio At the end of 2018 it was a little over 117 million And then also the housing choice voucher program. So these are the section eight vouchers That rental households are able to use throughout san rosa And um the area to access rental units that are affordable So that concludes our presentation and we're happy to answer any questions you may have Any questions from commissioners Yes Yes, just Two quick questions. Do we know what percentage of housing in uh san rosa is primary housing? And then do we know what Whether be owned or rented and do we know what percentage of the ad use That exists and are being built are being used for primary housing of somebody And we do not have those numbers It's something we can look into to see if we can figure out what that might be But I don't know that we would be able to to get those that get that information Yeah commission call you On slide 22 of the For ad use. Do you have any idea of what the school impact fees are for ad use? Because I know it says not included the school impact fees, but just do you have an idea of what those are Sorry, I don't know off the top of my head. They are by the square footage So it depends on the size of the unit the school district calculates their fees and it depends on the school district They have different fee schedules. So Unfortunately, it gets very complicated and messy But so we we we get a They pay it with the school and then they come to us and show that they've paid those fees So unfortunately, we don't have that number as part of this As mentioned before the school district the san rosa school district did take action for multi family But they were looking at this model as well for for ad use Great. Thank you Any other commissioner questions? Yes, commissioner carter Yeah, is it possible to identify What percentage of the pipeline housing is located in roseland in the roseland area? I don't have the information available right now, but that's certainly something that we're in the process of developing And in the near future staff from housing and community services will be coming to provide The council and we can certainly extend that to the planning commission a demonstration of our affordable housing Mapping which is integrating our software with the city's gis system any other commissioner questions Okay, not seeing anything back to you. Oh wait. No, no, you're not a commissioner Back to mayor sweat He's the wannabe commissioner last marriage. You have a question Any other council questions miss combs? Thank you for this report and i'm so delighted to see the new Notices processes. I think that's wonderful. Thank you very much. I know that that What do they call it the circular file has been well used for hours And I think that sending the card with an image is really great. So thank you so much for that I have a question about ad use It has come to my attention that Some counties do not do a full reassessment of the property When an adu is added But that our county is currently doing that Is there a way that we can at some point have a conversation with our county so that they aren't undoing our adu push By increasing significantly the tax on the property that is adding an adu. That's I'm tossing that out On page 21 5 g Establish housing incentive fund I may be misinterpreting what this item means Uh, we had had a conversation about creating a Let's call it an assurance pool for landlords who accept Vouchers who accept homeless persons out of our programs so that if they had a concern We had a fund to assist them if there were damages Is that what is included here? And if it's not where is that? I will have to get back to you with that. Okay That's fine I want to make sure that we do that. We've had a number of requests from I think in particular burbank housing personnel About looking at square feet versus units When we do our fees Is that in here somewhere? That is not but that'll be something that we talk about when we Look at work plans for the coming year Satisfy council goals or what elements do we want to look at and further and that's definitely one on the list Okay, and I think we had also discussed at goals setting mobile home park cola to cpi would that go in this category or would that come With the future conversation My understanding is that would come with a future conversation. Okay, and I'm assuming the rental inspection program would also be a future conversation It sort of feels like housing action to me Again, this is you know We're just making sure there's goal setting and the results for goal setting are still on go. I understand I'm just making sure we're Keeping those thoughts in mind 5f Considered non-discrimination ordinance for voucher holders doesn't have a slide about it separately And I just want to put in my two sense of strong interest in Particularly veterans and other voucher holders May not be a whole lot of vouchers, but it can make a whole lot of difference to an individual who has one So, thank you. Those were my questions miss line Yes, thank you To all of your work. Um, first of all, I uh wanted to let you know that on a personal note I really appreciate you increasing the radius around noticing I know that a few years ago. I thought I was losing my mind when the sewer was being redone on 4th street And in the middle of the night, I thought I was hearing things right after I'd had my daughter. It was really special So it really it really does make a difference. Um for for people like myself who who don't read the fine print always I mean, I always do now, but you know so, um For the for the general public and perhaps for myself, would you be willing to uh, let us know what cdiff and swadiff stand for? So it stands for the southeast and southwest area impact fees and those were developed with the specific plans for those areas 20 30 years ago And they were intended to help facilitate infrastructure development in that area And much of that has been completed and so Those were eliminated with the updates to the fees that that we mentioned And part of that was then normalizing the capital facilities fees throughout the city so that No matter where you're we're at in the city, you're paying the same amount of uh capital facilities fees Yeah, I'm sure um, everybody like me knew what that stood for. So, um So a couple more questions. I'll try to keep it brief. Um one is uh, can you describe in any more detail the Childcare subsidies associated with the density bonuses? So I can just just very briefly. I need my code in front of me to go deeper But um in order to get a density bonus, uh, a an applicant can provide Child care to receive additional units beyond what the general plan would allow Or incentives for reductions in Other development regulations. So if they provide a child care facility on site, they could get those additional incentives Fantastic. Thank you. Um, and then uh, with the 55 years on the on slide 28 for The affordable housing. Um, what happens after 55 years? Oftentimes what'll happen at the end of the 55 years and we don't have that many examples yet of What that will be but the project will refinance. So they will enter into Additional regulatory agreements with the lenders. They'll re syndicate with the california tax credit allocation committee So likely those periods of time will be extended Okay, and and my final thing and again, you know, this is all really good stuff Is just a commentary that when I sat on the community advisory board and we were using reviewing roseland village that that the there were two Two properties two different buildings that were being developed one one for profit or one market rate and one affordable housing and when I asked the for profit developer about the segregation of essentially a poor door And a regular door they told me that the community in roseland didn't really want to talk about that anymore and so I just want to put that out there as as something that Was disturbing to me and um, I can't imagine that the community wouldn't want to talk about that anymore and that type of housing arrangement doesn't quite set right with me and I just Figured I'd mentioned that secondary Housing units and just by happenstance This weekend at community office hours. I started this conversation with a constituent who then followed up with some data That is publicly available data, but it's county-wide Not specific to santa rosa that our non occupancy rate for the county of sonoma is 8.3 percent so non occupancy meaning a combination of vrbo's homes that are unoccupied for sale or Investment homes that are are not currently having anybody live in them So I do think that it's something that is a good data point for us as we talk about the need for housing in our community And how we're going to it said advise building additional housing I think we also need to have the flip side of that Number for santa rosa publicly available as well. How many homes we have that don't actually have anybody in them Thank you I do also want to acknowledge on the adu slide Thank you for sharing that information because that's one of those direct things where we're trying to increase the production Then when you see the data that wow actually some of the things that council and staff does actually does make a difference And you see those numbers there. So I think some of the other comments about adus Is pertinent okay now that we have the data we have the production I'm pretty sure I know what the intent of that additional production was you know for permanent housing Now we need to find out is that what the result is but I love seeing those numbers And I have a question on slide 29 and this may be premature But with um, I know the city of santa rosa is scheduled to get some cdb gdr funding Would this be the pipeline that we'd start looking at for those type of projects? And if so when would that conversation be taken so so Right now There is an agreement that is being negotiated between the state and the federal government Once that agreement is negotiated we'll be into that conversation Right now we're we're trying to better understand what restrictions the federal government will place on those funding So until that is better understood It there is there is an intent to meet pipeline projects Will every pipeline project qualify under the cdb gdr that is still under review So I think this slide I mean is great just to see the community see these are opportunities that we are Continue to move on this now. We just need to find the appropriate funding And I am happy to report actually under construction because I know director assistant city manager Which every title you go by these days david Harris village yet three seeing three families move in a week ago saturday. It was a great opportunity So great work on that one any other questions from council see none. Thank you for that presentation Okay, the next section is our development in the spotlight and bill rose our supervising planner will be Doing a solo show Mayor schwedhelm chair sisco members of the commission members of the council. Thank you I'm pleased to present to you development in the spotlight The next series of slides will showcase a number of development projects that are currently under construction in the city Or have recently been completed The projects will span across different land use types both residential and commercial It's been a busy year. And so Um, I'm going to dive right in first off is single family residential This is actually broken up into two different types of land uses attached and detached single family development And as you can see the development spans across all quadrants in the city Village station. It's a boyd street address, but that project fronts on sabasta pool. It's 110 units Veterans village 14 units. This is on russell avenue. This is actually the project It's shown the image on the bottom of the screen there Those are stick built tiny homes and all of those units are available to veterans and they are all affordable units Smith village another project on sabasta pool road 51 units The villas again sabasta pool road further to the west 197 units and then lastly fox hollow in the northwest quadrant 143 units currently under construction As we move to multifamily residential again Development is occurring throughout the city the residents at taylor mountain in the southeast quadrant on france kaufka 93 units 19 affordable canyon oaks. This is in fountain grove nearly complete koana springs apartments 119 units The crossings at astin 27 units and then bettons veterans village This has been mentioned previously. That's the image there in the screen at the bottom. It's the old fire station A couple of key points on this slide before I go to the next one You'll see a number of these projects include affordable units And this is a trend that we're starting to see and we anticipate that it'll continue Developers are starting to realize the benefits of including the affordable units. They get density bonuses They get concessions to the development standards. They have political support expedited processing In addition to the council's recent action in updating the density bonus ordinance We anticipate this trend to continue if not increase And then one other item i'd like to note is you'll see some of these development projects are occurring in the southeast quadrant As well as projects that are also in the southwest quadrant And those are directly benefiting from council's action on reducing those cdiff and swaddaf fees And then lastly we have commercial development And we've seen an uptick in hotel development the ac marriott in railroad square the empire hotel in courthouse square As previously mentioned memorial hospital is going through a a rather large upgrade medical office building a new parking structure Caught in town mall continues to upgrade add tenants And then lastly the belly left coast kitchen in downtown One slide we did not include was industrial development Although that sector is active. It's largely due to cannabis It's mostly retenantine, but we do have some proposals for new construction With that i'd be happy to answer any questions Any questions from the commissioners on this section? Not seeing any Council questions for staff Seeing them. Thanks bill Okay, the next update is our update on the downtown efforts and initiatives and patrick's tweeter a senior planner will be presenting Thank you. Mayor schradhelm chair sisco members of the council and members of the commission I'll be briefly going over I'll also try to enunciate more clearly into the mic I'll be briefly going over some of the downtown initiatives that were Currently underway with with the city as well as going a little deeper into Some of those particular initiatives including the downtown station area specific plan update So as you've heard throughout this presentation, there are several initiatives that we've We've moved forward over the last year to really encourage development and And housing in the downtown those include Advocating for the the federal opportunity zones that that miss delirosa mentioned earlier as well as Changes to our supplemental density bonus. And so that That change as was mentioned previously in this presentation Increases the the density that kind of a density bonus can award a project up from 35 percent citywide To 100 percent and that's only restricted to the areas around our station or Trans station. So the downtown is included in that We've also changed the Approval pathway for projects that are in the downtown. So we mentioned earlier as part of the resilient city development measures the Change to design review where it now goes for concept in front of the designer view board and then in front of the zoning administrator for action We also have our high density residential incentive program Which reduces the fees associated with with development when you're doing it in an area where we can accommodate higher density development such as the downtown And as miss delirosa mentioned earlier as well, we've we've been looking at opportunities across the city for partnerships between public and private to to really leverage the the city assets that we have that are Currently underdeveloped and look for a chance to to encourage a little bit more density and intensity And then I'll also be speaking about our express permitting pilot program and the station area specific plan so Some of the feedback that we've been receiving You've heard we've we had the convening of the of the infill builders. We've also done a lot of status stakeholder outreach with the development community and While construction costs are something that we have we have some control over but not much Time is something that we we can have an impact on And so a lot of the feedback has been On the time required to process Development projects as well as the level of uncertainty If if you're going to invest resources into a project making sure that something that is Feasible will come out the other end of the process So to accomplish that we've been looking at an express review pilot program The purpose would be to have one point of contact for for a developer All the way through the city's processes from the pre-application stages Through entitlement and then through the building permit process all the way out to inspections and then certificate certificate of occupancy so The downtown is an ideal place to implement this pilot program We've been using we've been implementing portions of it. So as was mentioned earlier 420 Mendocino Avenue was a project that streamlined through the process a little more smoothly than Then has been typical with with larger scale development projects like that in the past and We're our goal with this with this pilot program is really to reduce the the entitlement time and the plan review time From what's average about a year and a half down to about half a year Being downtown we can leverage the The fact that there's environmental review that we're going through the planning processes now Do a lot of those steps that typically a project would have to Take on during their review We can do those ahead of time front and load the development process so that if Developer comes forward proposing a project that's in line with the city's vision They should have a smooth and clear path forward to get that that project entitled and constructed And then to speak a little more more specifically about the downtown specific area and the station area specific plan update We need a an acronym for that, but The this plan this plan update really came about from the council's goal setting in 2018 where Rebuilding the downtown or rebuilding housing and And increasingly the intensity of downtown Was a near term Goal and then a tier one was for for development of downtown housing I know that with the 2019 goal setting that's also made its way into the the tier one priorities under the comprehensive housing strategy for the council So in response to this clear directive coming from the council city staff Reached out to the metropolitan transportation commission mtc For a planning grant We were awarded that grant and so we've moved forward with this with the specific plan update And it's important to note that downtown means different things to different people So for the purpose of this plan it is not just courthouse square not just railroad square It's um, it's the heart of santa rosa. So it's our commercial districts. It's our single family residential districts It's the areas with development potential And roughly within walking distance of transit So the the two major transit hubs that we're looking at are the smart station as well as the downtown transit mall So we do have an existing downtown station area specific plan. It was adopted in 2007. This is an update to that plan And the the the purpose behind this update is really to to realize that vision that was put forward in 2007 So there was around 3400 new residential units envisioned in that plan As i've mentioned to each Council and commission member up here before at different presentations. We've only Realized 100 of those units. So we've fallen short We are in a housing crisis. So so just trying to realize those units is the main goal with this plan But the the vision in 2007 may differ from what our current vision is So we're doing a lot of the background work now to figure out What does the the downtown of santa rosa look like in the future and how can we plan for that? Um, and just one other small change from the the previously adopted plan. It went out to e-street on the east To be more consistent with our our downtown core as defined in the general plan We are extending that that downtown boundary out to brookwood on the east And we do have an aggressive timeline for this As mr. Kuhn has has told us he wanted it done in six months And that was about five months ago that we got that directive So we're not we're not going to quite hit that But we are we are moving very rapidly with this process Right now we're we're in We're in the heart the the heat of step one which is our deep dive into the existing issues opportunities really visioning for this plan So we've we've had Meetings in front of the this joint board before we've also met with our cultural heritage board or design review board And we've had some walking tours associated with that we're now really Conducting the outreach to to build towards what will be our determination of alternatives for how this plan is going to look so In addition to to the meeting with with city boards and commissions We've also had a smaller stakeholder meetings with groups like tomorrow's leaders today The violence prevention partnership board of community services We have upcoming meetings with the metro chamber with their advocacy council Sonoma county transportation and land use coalition Santa Rosa together and the rotary club. So we've we've reached out for smaller scale meetings We've had some uh, some larger neighborhood meetings. We recently had a meeting on March 20th with the juliard park and burbank gardens neighborhood to talk about Santa Rosa avenue corridor and how that can be affected By this by this plan update we have an upcoming meeting scheduled for For april 18th where we'll be reaching out to our other Preservation districts that are affected by the downtown six of the eight Preservation districts in Santa Rosa are are in our downtown area We're going in front of the community advisory board on the 24th And then as was mentioned, we do have our upcoming workshops That's going to be the the culmination of this of this outreach Period and those are currently scheduled for may 1st on a weekday night And then on may 4th on a on a saturday So it'll be two of the same format for the workshops, but we're trying to have two separate workshops to really Have that outreach and and anyone that's able to attend these workshops We'll be able to hopefully with their schedules. We'll also have an online component So for those of people who are unable or uncomfortable going to traditional In-person workshops, they'll also be able to participate this through this In this process through alternative means As I mentioned our outreach is is underway right now. There's also a website that is up and running. It's www.planneddowntownsr.com And there's an option on there for people to sign up to get notifications, but we're also Publishing all our notifications on that website as well as blasting it out in any other methods that we have available We've established our community advisory committee and it's a it's a group of of representatives of various Stakeholders in this in this downtown update. So not not just residents, but also future Users of the downtown representatives of the youth community senior community the seven council districts Transportation riders renters property owners development communities. So we're we're really trying to cast the broad net And the objective with the community advisory committee. It's not a steering committee. It's not to make decisions It's to encourage participation in this process so So that's that's a a key step in this is just getting as many voices to the table as possible Through those that input will develop alternatives for For how this plan can look that's going to be based off of the outreach We've been doing now as well as these upcoming workshops and those alternatives would then be vetted through again The planning commission the council will take in front of the community or the culture harsh board the designer view board And we'll get community outreach on those as well To to see which of those alternatives looks like the best vision for the city moving forward To to complement that we're forming a technical advisory committee and that's made of technical experts So we can have the vision that we're we're putting together for this plan The tac will look at the feasibility of it so to make sure that we're not just creating a plan that we can't implement So those those will go hand in hand To have the vision and the feasibility Work together to have a plan that we can adopt as I mentioned those workshops are coming up About three weeks after those workshops is when we'll have those alternatives So that's when the next round of outreach will take place And that concludes uh my presentation on the downtown. Thank you Any questions from the commission? Not seeing any I'll just make the comment. I'm so excited to see this come forward. So Mayors, but how Great council any questions for staff? Mr. Vice mayor Thank you, mr. Mayor I'm just following up on a sort of a question and a comment that I had at the council meeting where we were first launching this And to what level is the mall actually involved in some of these discussions? And I say that Understanding that we highlighted the work that's been done at Cottingtown Turning that mall call it inside out where it's had a lot of activity around the outside in the walkable portions And I know it's still struggling internally I hear all the time that with the downtown mall. We've seen some stores leaving We know others are leaving are they part of this discussion about what the future of downtown will look like Absolutely. So I just brought up this uh the the map of the downtown and you know I've mentioned this is the heart of santa rosa and the heart of this downtown You see the parking structures and the and the mall structure. So they are a major player in this update They've the the mall its connectivity between east and west santa rosa as well as the actual Functionality of the mall has has come up at at several of our outreach meetings We also have simon who's the the owner of the mall. They're at the table too So we've had stakeholder interviews. We've invited their mall manager down here. We have an ongoing dialogue So so the mall will absolutely be a part of this update and and how that how that vision looks for the future really depends on How this outreach goes and these workshops There's one more thing that um simon also at the corporate level is aware of a lot of the policies the city's put in place Town and they're also aware of the fact that they're in an opportunity zone downtown So there's some interesting potential with the work patrick's doing to bring them to the table for the specific plan But there's also potential development opportunities with the incentives that have been put in place So those are conversations ongoing and we're going to be making direct conversation Have direct conversations at the corporate level too to make sure that they understand what we're envisioning And how can they help us to be partners in that? I really appreciate that and i'll continue to ask that question as we go through this process When we get to the end of this I in particular will want to know what their vision is for their site downtown And what is the community's vision for their site downtown and whether or not those are compatible Councilor the questions miss gums Thank you. Thank you for this um looking on page 39 Just want to Slide in there the idea that it's important to the public to know where the public can be engaged as the scope happens Uh, so i'm asking where are the points of public input in the In I support express review. I think it's wonderful I just want to make sure the public knows where the points of engagement are so if you can clarify and maybe in future slides put a parenz public engagement here Yeah, so that's a good point um and we mentioned earlier as we as we looked at the resilient city development measures and streamlining Um a clear message that we received as staff was that we we don't want to um interrupt The public engagement process anywhere in this so um just going with with these slides It's really during the planning phase that that we we uh, we seek and and take in public input And so um, actually where we're extending it now is in the pre-application stage Um previously when when products went forward as pre-application We we'd review them in-house we'd give them the opportunity to go in front of the uh, the design review board But that wasn't publicly noticed so a change to policy now is that concept design review, which is pre-application That will also be noticed so we can get input at that early stage before there's actually a full application put forward And then during the planning permit entitlement stage that is also when we have our public hearings and um even projects that are Downtown and and subject to the the more streamlined development. They are still noticed. Um, it's just the review authority is different So instead of going to the designer review board, they'll be going to the zoning administrator But it's still a public meeting. That was my second question was can you show where? Folks go drb or zoning administrator. I appreciate this is a lovely graphic and I want to mess it up. So thank you Is there an opportunity anywhere within these documents to know where to get the spanish language materials Are you talking? Whoops. Are you talking for the specific plan update? It's Yes, or um, yeah Specifically for downtown Yeah, so for the the downtown specific plan update everything is is bilingual So the website has a button and the website can be um switch to to spanish or or english Okay, um, and we we do have uh interpreters interpretation services at all of our meetings. Um Including the the upcoming workshops. Okay. Just want to make sure that's clear um It may have already happened, but will you give us an updated list of the cac committee members for the downtown station planning? We can provide that and it's also listed on the uh plan downtown sr website Can is there contact information? Uh, my contact information is there and then I can I can forward out to the members of the cac So that may be of interest to some of us. Um Also on the downtown station area I think I have mentioned this previously I've had a request from a property, uh, or I'm not sure he owns the property business. Let's say On brookwood that is on the northeast corner of brookwood and fourth As being very interested in being included in the downtown And I think the way that we have it drawn The west side of brookwood is included, but the east side of brookwood is not So I don't know what we do with the information that this Business would like to be included in downtown Yeah, so um, so policy changes changes to land use and zoning those will be within the the boundaries of the downtown plan um, but the the transition between You know college avenue on the on the north part that's downtown doesn't end at the center line of college avenue So so we are looking at how the interplay between the downtown planning area Is with the with the surrounding and adjacent properties So it would be subject to we're still I'm looking at that as part of our update with the visioning and and how the transition occurs So really the the only difference would be in actual zoning policies that are implemented following this plan update And I have a question that I appreciate your forbearance with It has come up to me very recently That a document got through the planning part But wouldn't have met the requirements of the building permitting department And I'm wondering how we make sure that an approval because it looks good Uh meets the building permit requirements as well as the planning requirements As it goes through the process How do do we have a way where we Have that kind of quick double check in this particular instance It had to do with the sizing of parking spaces and of ADA areas Yeah, so there's no no guarantee that we can not not find anything but part of this of this process improvement Really is to catch those things before we get there So um so part of the pre-app process that we've now we've now had in place for a few years Is we do invite an applicant down free of charge to meet with All our city departments in addition to planning we have economic development. We have housing We have the building department fire department And so the idea is to catch any red flags off the bat the size of of parking spaces may not We may not know what the size of parking spaces look like on that stage But that is an opportunity to catch some of those items It's going to show that you have the right number of spaces if what you've done is measured the spaces wrong Yeah, okay, so I just want to ask that question. How do we catch it in the future? But as part of this this express review pilot program another another step is Between steps two and three. Yes after you have your planning entitlements when Typically a project would come in for their building permits They they'd submit them. We'd then circulate them Then a month or two later they get the comments back and they could they could react to those As part of this process what we'd like to do is have similar to the pre-app meeting Everyone comes down sits around a table We we borrow the doors from the outside and we review the the building plans, uh, you know, very detailed I think that pre-app stage sounds essential and I'm really glad to hear we're doing it And I also understand that we're never any of us including the architect doing the design Going to be perfect. Yeah, but we are we are taking steps to to reduce that uncertainty Thank you so much and again very excited to see this and congratulations on the grant to move this project forward So Thank you, mayor My question is about the design review view board. I understand that You know that how important it is that we have a streamlining process Does the design review board at this point? When it goes when somebody goes through the expedited process Are they an advisory committee and the zoning administrator has the leeway to Take enforce or not what does the zoning administrator have the ability to enforce the suggestions? How are they incorporated? Is there any check back? Yes, so the the the design review board will be making recommendations and it's the zoning administrator who is actually taking the action So, um, so if there is an appeal it'll be on the on the zoning administrator's action But the zoning administrator will be making their decision based on that mandatory concept review that goes in front of the design review board So is it a may or shall when it comes to the zoning administrator's authority? The the zoning administrator ultimately has the the decision-making power So they are not bound to follow the guidance given from the design review board Thank you for the clarification Thank you for this Patrick I just have one question Having participated in the interviews for the firms that we're gonna help us with this They talked about the pop-up events and some of the creativity that They were suggesting during the that process. Can you tell me what is the reality of a pop-up events that it sounds like we've had a couple? Yeah, we have. Thank you. So, um, you know, one of the first ones that we had was, uh, with planning the younger release We actually put together a a short survey that was available with the qr code and yeah Um, you know people's attention spans even when they're waiting in line or not that long But uh, but we did go and and pull the the people waiting in line To get their their take on what what they think of when they think of downtown and also what they imagine it for the future of downtown And we were able to um to parse that out by Residents versus non-residents and we actually created some word clouds, which I can make available to the commission and the council They're pretty interesting But we're also looking for any opportunities of of pop-up outreach, which could include Setting up in courthouse square. We are we do plan on having a presence at the the wednesday night markets Sinko de Mayo other other larger events But then we're we're also counting on our our cac members to provide us with with input on An opportunity is where we may be able to take advantage of that kind of pop-up average We do have several of those that we have contract with our with our consultant firm But also as city staff we're happy to take those on great. Thank you Yeah, I've heard of some of those events and um, I like that unique opportunities. It's not business as usual You're getting very creative. I appreciate that Ms. Combs. Do you have a question? I just wanted to make sure whether or not we got that data before after they'd had their couple of drinks It was before they had their drinks at russian river. I'm not sure Enough said great. Thank you for that presentation Okay, and finally we have the update on our general plan update that's coming up this year And to present on that is Andy guffison senior planner for planning and economic development Thank you, david and good afternoon Mayor schwedhelm and members of the counseling planning commission So we're moving forward with the general plan update the matters come before you previously and There are a number of reasons why a general plan update is appropriate We do have New changes in state law regarding how we measure traffic and evaluate our transportation circulation system We also have a new designation the city of disadvantaged community that lies in the southwest corner of the community and Those really are technical updates, but they are substantial and warrant reconsideration of our transportation land use elements We also have a number of significant issues that have come up in the community that really Caused us to pause and take a look at how we are tactically approaching solutions towards You know, how do we support intensification of downtown? How do we integrate the annexation of of roseland? We all know housing is incredibly important and within the General plan we do have the housing element. That's our primary tool to look to try to strive for housing for all and look at The data particularly What are we seeing in terms of occupancy rates and our different housing types? Who's living here? What's the community or socioeconomic profile and and be able to tailor our policies and implementation programs to address their specific needs We obviously are very aware now and we always have been I think living in california and with earthquakes and floods but now fire in particular we need to really look carefully at how we avoid these hazards or how we can reduce them and then wrapped around that entire concept of Planning for good cities is how do we make a community resilient not only in the face of natural disasters? but economic changes or changes in our economy that really shape how we Do business right one might look at the cannabis industry coming into town as being an example of that The general plan has a number of elements. We need to look at all of them holistically. This would be a comprehensive update and It'll be an opportunity most importantly from my point of view and I think Members of the council and the commission will share an opportunity to engage our community in our neighborhoods in this discussion our Goal this rather dry timeline is really to focus on this initial stage of the Project we are now Putting forward a soft introduction of the general plan to the community We want to go out in the in the next couple months Probably in the end of may before we get too deep into june to go out to the communities to each of the council districts and meet with the neighborhoods and ask the question What's important in the neighborhood? How do they want to see their future shaped? That would be an excellent opportunity for us to get everybody up to speed about What is a general plan? What have we accomplished with our current general plan? What do we need to do with our update and ask the public? How might we do a better job? Um This will put our face in front of the community And it's a it's a low level very natural introduction to a topic that I believe will help frame and and set the stage for As we move through this timeline and get into the Technical issues get into the policy issues We will have a community that will know how to engage and be motivated to engage. So We have a three-year timeline expressed here It's a comprehensive update of all of the elements I anticipate Once we get into it. We really appreciate the value of taking measured steps to evaluate our setting to understand our Data background and to fully evaluate options that are available to us to be to meet a strategic goal um the The budget that we at this point without really specifying our scope of services or work at this point is about two and a half million dollars and We have collected in our advanced planning fund. It's a fee. That's a part of our building permits that set aside and reserved for this purpose We anticipate based on building permits activities in the last couple years and projected forward To be able to have this amount, but we also are realistic and realize Once we embark upon this project the costs Might expand and we will be actively seeking state involvement For funding opportunities sp2 is the most immediate one available and we will always be striving to Seek more assistance from a variety of sources. I think a lot of people I think Are aware of santa rosa's efforts to recover after the fire disaster And the things that we have done with housing. We have become a very attractive Place to take a look at and as an opportunity to facilitate good planning and I want to underscore here too that Um, the city's efforts is really not isolated to its Boundaries we're obligated to plan for our jurisdiction But we sit in a region a sub region Uh of the sonoma county and we have a number of our surrounding jurisdictions engaged in general plan updates Currently and so this is also an opportunity not only to engage our community members, but also to reach out And coordinate with agencies and communities that border our jurisdiction and also impact the quality of life in the city The uh, as I mentioned, uh, we're we're going to be going out for this soft introduction to the community in in, uh, may We hope to gather information from members who of our community to get A better idea of what this general plan should address as well as know What the technical requirements will be for the scope of the general plan update. We will come back to the City council will probably speak also to the planning commission About that scope to get concurrence to move forward and then go out into an rfprfq process to identify The most robust project team that we can get an important Component of that will be public engagement. That's probably the biggest distinction between this general plan update Then what's occurred in the past in the city? Um, we're going to be focusing a great deal on making sure just as you heard from mr. Streeter on the downtown update that There are new ways of looking at of getting people to express their opinions Outside of a public meeting using the web using pop-up meetings using different survey tools So I think this general plan update is going to benefit enormously from the downtown update. We'll see From the experience of of reaching out to the community to generate that plan What works well and also uh and and apply that to a city-wide Program for the general plan update. So we hope this process these steps will be Will march or climb up them Through the summer and and be able to launch on this sometime in the latter part of 2019 That concludes my presentation commissioners any questions about the general plan update process? Not seeing anyway, so very sure at home council questions I do have one we had talked about and we heard about the downtown stationery specific plan being on the aggressive timeline six months I heard eight months and usually that's an 18 month process So you've described about three of your process. Is that typical for general plans or is this on an expedited schedule also? I would say the schedule is typical. It's being conservative Um, I'm I'm hopeful that that will be a realistic time frame Of course, we'll always seek opportunities to Get to the finish line as quickly as possible But given the complexity and comprehensive nature of a city-wide effort Three years has been The time frame in which we've heard a lot of feedback would be accepted would be likely Great. Thank you. That's very helpful Go ahead miss combs Looking on page 47 This is a tricky one and I never know it's sort of a chicken in the egg problem um, I see two public Meetings or hearings in 22 2022 But I don't see a change in product deliverables after those meetings So i'm wondering if that's the rollout of the final version and it's just public outreach or if There's an opportunity after the public deliverable in say november of 2021 For there to be a shift in what the deliverable is Absolutely and this you know, this is a two-dimensional chart It doesn't give the third dimension of public comment and adaption to change And it is preliminary this really tries to Give a handle on on what the major steps are And as we go through the process We might have changes or pivots occur At significant community input meetings. We're reporting out that's sort of reporting structure Doesn't have to be a formal public caring. It might be a public meeting a study session where Commission council gives direction that causes A shift so no we don't march along a linear path to January march 2022 okay, thank you. That was reassuring to hear All right, any additional questions. So I do have a couple of cards here. So thank you for the presentation Our first card is from duane duit followed by susan lamont Hello, my name is duane duit. I'm from roseland within santa rosa I thank you for your efforts today. I wanted to point out a few things that are important This item 3.1. It's about the housing needs information. It comes from the association of bay area governments Their requirements and their numbers often Aren't as knowledgeable as local knowledge can be And I believe you need a local analysis to actually know what your needs are Mr. Carter asked a good question about roseland Some people think there's up to 18 000 people in the roseland general area right now District 1 as divided up for the city could be as many as 22 000 people including part of south park The numbers that were just given on the housing There's some projects going on by the county also a say ovista over 120 units And then you've got that roseland village project has another 175 units. So over Close to 600 units right now going into roseland with no improvements in the infrastructure Everything the same as it's been and they took away the fee that would help to improve things Saying that they would play it city-wide Sometimes that doesn't work so well for disadvantaged communities such as roseland And that is a state designation disadvantaged community. I hope you'll keep in mind environmental justice That's a really important thing also as you go forward in the general plan Which has much more weight than the downtown specific area plan We've got toxics in roseland. They haven't been addressed as well as they could be That might be something that perhaps could be touched on by the downtown specific plan Because a part of roseland is in that Over on sabastopol road over to dotten avenue Looking at page 21 of your file It's really important that you do a couple of things the Inclusionary for sale housing That's something people have talked about for decades. That's the only way you'll ever really get affordable housing Unless you use taxpayers money to subsidize it Also, it's really important that you look into this idea of non-discrimination against section 8 voucher holders Today at a meeting at the junior college veterans club There were over 16 members there each of them said that they felt there was discrimination against Veterans when they were trying to get housing even if they weren't using vouchers voucher holders face an even higher level if you will of discrimination On this same page number 21, you've got a number of things that still need to be done as pending I believe you should have modular housing available for all income levels It should be something that starts at the lowest level and you could be building things smaller than 750 feet Square feet, excuse me much quicker with modular Also the land banking program that really needs to be dealt with as soon as possible That could help us to get the land where to put the housing And use city-owned land as soon as possible for housing. Thank you. Thank you join Susan Lamont followed by Runeet Rubinoff It looks like Runeet may have left but go ahead Susan I'm here to piggyback on what Dwayne DeWitt said about the section hate housing vouchers I would like to request that you do what other municipalities have done and Actually make it illegal To discriminate in that way In 1971 My husband was admitted to law school. We moved to san francisco and I was the only Breadwinner of the family I was denied. We were denied housing by several landlords based on the fact that I was a married woman Who could get pregnant and who could lose her job? None of those things actually happened But at that time it was absolutely legal to discriminate in that way It no longer is You may not Discriminate based on race or religion. There are all kinds of ways in which you may not discriminate And I'd like to see this form of discrimination, which is essentially a discrimination against the poor eliminated That's not a matter of not having money because a voucher is money Therefore it is truly discrimination against people who are poor for something That might happen just as I might have gotten pregnant and might have lost my job So I would like to request that That be part of your housing action plan We're trying to make it so that fewer people are homeless I know a number of people who have who got section 8 vouchers those vouchers expired Because they were refused at so many places Landlords would not take them So as a moral principle as a humanitarian principle, that's my request. Thank you Thank you. I don't see run eat here. Hi, george uberte How are you? I was going through some of the materials that you all provided. No The estimation and the documents that I saw and that we all reviewed here Said that the permit need the housing permit need just just for low to extremely low housing between 2015 and 23 that's going to be 1712 Permits that we're going to need to be issued Right now between 2015 and 2018 We issued what 191 that's a rate of 63 per year. Okay. Now the rate that we're going to have to Issue permits that is 240 40 year Just for low and extremely low income housings Right. So we know we're failing And we know that we're failing at a weight of 181 Permits per year. That's 181 families That are poor that have no place to live Right. That's 181 houses that are getting that's the rate at which we're getting inflating the housing market. We're inflating the housing market Uh, I don't understand Why we know we're failing at that rate And we continue to pat ourselves on the back or just talk about the housing condition like there's no Well, what are we going to do about housing? More is what we're going to need to do more by a rate of 181 Just for the low income right now overall between 2015 and 2023 It's an eight-year span. You're going to need 5083 permits issued by your own estimation all right no I don't understand why we're okay failing at this rate right now on these same documents that you that you issued right We're seeing of the housing authorities budget right which is upwards of 140 million dollars a year All right, we have 117.5 million in loans Going out 170 117.5 million in loans. We currently have three units under construction Three units under construction If we're going to need to issue permits at a rate of 244 a year What because we need to build three a year. I don't think so All right, we cannot I mean the attitude of this meeting That we can accept this rate of failure. All right, these are not these are not just permits these permits correspond to people Who need places to live? This is absolutely unacceptable at a grotesque rate All right. Now on this same documents. We have a section 8 waiting list of 5,866 per year public comments that I just heard were wonderful All right about being discriminated against the first form of discrimination that's happening. It's this waiting list 5,866 On it's 117 million dollars in loan and that's our waiting list Unacceptable All right an attitude that this commission takes needs to change to one that accepts this dire level of need. Thank you, georgie christian kiefer Good afternoon council and members of the planning commission This afternoon. I was very pleased to hear about momentum going forward on the the downtown station area specific plan update Specifically, I am concerned about the technical advisory committee and I implore this group to really take into consideration arguments and considerations and concerns being brought forward by design development and Developers in this community Our concern is that this Plan makes sure that it is something that is feasible to be planned and implemented My understanding is that the 2007 specific area Sorry specific plan fell short drastically on its housing allocation I implore this committee to rethink height restrictions and density restrictions in these high density desired areas Many of the design guidelines that can get written into a specific plan may inherently Uh, restrict development and the Really the purview of the design review board should be to implement those guidelines and goals as part of the downtown station area specific plan Thank you for the opportunity to comment and I look forward to being part of this process moving forward Thank you Those are all the cards I have bring it back to mr. Goon You have any final comments before we bring it back to first the planning commission for final comments then council No, I just want to thank staff and again, it was this was a multi department effort I'm going to see many of the people in the room here. So I want to thank them for all the work to put this together Yeah, and I will also echo that You have a deep bench. It's very nice to see Chair sisco, do you want to solicit any final comments from the board? Any final comments from any commissioners? Yeah, I would just add it's it's it's an excellent report You know very thorough and both the staff report and the The general plan review report were very very thorough and easy to understand Really hope the public reads them It was it was really good to see our progress So thank you once again for a great presentation and a great report Council any comments Thank you Thank you again This is what progress looks like keeping the pedal of the metal. I really appreciate all the effort So thank you, mr. Goon and all of your staff excellent presentation So we're going to take about a five minute recess from the special meeting before we reconvene for a council study session Okay, we currently have a council quorum. So we're going to reconvene the regular meeting of the city council Mr. City Manager item 3.2 Item 3.2 City bus fleet electrification Rachel lead and urie coslyn presenting Great. Good afternoon mayor schwet helman members of the council We're pleased to be here today with this study session on transit fleet electrification We know you've been in session for some time now. So we're going to do our best to keep this technical subject engaging and moving right along With me today are urie coslyn our transit planner who is our subject matter lead for fleet electrification And shan sosa our administrative analyst shan is going to be instrumental in finding and securing the funds to move this program forward So our goals for this study session are to review developments in the electric bus and electric bus technology and some of the factors driving transit fleet electrification One thing i want to highlight that you'll hear a lot about throughout this presentation Is the new innovative clean transit rule that was passed in december by the state air resources board That shifted the conversation for us from should we electrify To how should we do it because it is in fact a mandate that all transit systems in california We'll have completely zero emissions fleets by 2040 So that's definitely pivoted us on a different course and and we're here today to look for your feedback on how we move forward down that Down that road. So we'll talk about some of the major considerations in the electrification process related to infrastructure and planning and vehicle selection And we'll also review our five-year bus replacement plan to tell you Our best sense today with what we know today about what we'll be looking at in terms of integrating electric vehicles into our fleet over the next five years And finally, obviously, we're interested in your feedback on this process and the steps we're planning on taking moving forward So i'm going to turn it over to urie to give some quick background on electrification Thank you. Rachel mayor council The promise of reduced carbon transportation through electrification is exciting for our city and our state We're fortunate to live in a state rich with transit agencies that are already leading in this effort Before we jump into the presentation, I'd like to go through a few definitions In this session, we'll generally refer to bbs as battery electric buses versus zb zero emission buses The zero emission includes both the battery electric as well as hydrogen fuel cells Given the availability of the bb technology at this time, we're recommending the city invest in the bb track What does clean diesel mean to refer to it refers to the technology advances in both the fuel and the bus manufacturing that have occurred Thank you For example Just this week. We have four new diesel vehicles that just started service in city bus They replaced 2000 vehicles this 18 years of technology advancement makes these vehicles much cleaner than those 2000s they replaced Next is the fuel. How has it changed? First there was a transition from traditional diesel To what we now refer to as low sulfur diesel, which was required which is now required in california and has been so since 1993 and then there's a little there's some new technology with this renewable diesel which is Biomass diesel our public works team and our garage staff, which are here tonight are Looking into if that's feasible for our city. We're seeing a lot of local cities switch to this bio this Biomass diesel which it can be used in any vehicles. It's it's it's essentially a biomass versus mind diesel And in fact the car of the california resources board is requiring large agencies by 2020 start using this fuel There'll be no requirement at this point that we're aware of for small agencies like ourselves Real quickly our city bus fleet. Um, these are our fixed route vehicles comprised of 10 diesel hybrids and 19 diesel buses Five of the diesels are well past their useful life Three of the hybrids will be past their useful life by 2020. We'll we'll go into more detail on the fleet later on in the presentation And this rounds out the rest of our transit fleet the paratransit vehicles and the non-revenue fleet There are no requirements At the state level to transition these to electric vehicles So we'll be reviewing them Reviewing these vehicles as we make new purchases to modernize the fleet and look towards electrification as well Why are battery electric buses good for the for city bus? Here in Sonoma county the largest source of greenhouse gas emissions is currently from on-road transportation Which includes our transit vehicles transit electrification has been identified in many of our planning documents Like to highlight the climate action plan which council has determined as a tier one item It's identified in there to to electrify the transit fleet as well as in our regional plan The rcpa's climate action 2020 and beyond plan Uh bbs have zero tailpipe emissions Their emissions depend solely on the electricity And how it's produced as you can see in the slide on the far right In in the the emissions tailpipe emissions from a california electric a bus operating california due to the electricity makeup is more efficient than diesel compressed natural gas or other electric vehicles operating in a different electrical makeup market Using 100 renewable energy to generate the electricity for battery electric buses would eliminate emissions entirely from the transit operations fleet Again in sonoma county not only is on-road transportation the majority of our emissions But on-road transportation related emissions has continued to increase over the years with the inception of sonoma clean power In 2015 the countywide building emissions started to decrease with the use of lower emission energy by electrifying our transit fleet The city can also contribute to this reduction in emissions Not only does electrification of transit reduce transit specific greenhouse gas emissions But electrifying a bus is equal to removing about five vehicles from the road Further electrification may assist in keeping city bus relevant and Fresh in the eyes of the public Encouraging increased ridership and lowering To be a low-carbon transportation choice Here in Here at the city of santa rosa and countywide were uniquely positioned to more significantly reduce our transportation related emissions because of the geothermal power and the geyser fields battery electric bus emissions Remember depends solely on how the electricity is produced The city santa rosa is currently using an electric an energy portfolio provided by sonoma clean power That is 87 carbon free the clean star program Sonoma county clean power is uh, cordel stillman is here with us tonight just As well just want to point that out Switching to a battery electric bus and sonoma county offers a higher reduction in carbon emissions due to the availability of the carbon free electricity Electrification of the transit fleet has potential to provide lifecycle cost savings While there is significant capital investment in both the vehicles as well as the grid Infrastructure there is potential cost savings With potential new evi rates structures that we expect to see sometime in 2020 Assuming that we require the bus manufacturers to give us a warranty on the battery electric buses The the experience of other agencies is that maintenance costs are reduced as technicians become familiar with the new Electrical systems no oil changes less brake wear no engine parts The benefits of battery electric buses will both be experienced by our riders to reduce and reduce noise and improved air quality But there are also larger health care savings that have been studied and documented Additionally city buses expected to be eligible to opt into california's low carbon fuel standard program once we start operating our battery electric buses This program is unique to california and allows battery electric operations to have additional financial savings The zero Emissions bus industry is widespread in california many agencies have set zero emissions fleet goals While even more and agencies are testing the implementation of both battery electric and fuel cell buses in their fleet Battery electric buses are widespread in asian europe and in the united states. There's about 700 on the road In about 80 different public and university fleets in california as of may 2018 There were about 100 battery electric buses in operation with another Over 600 on order or planned to be used in transit agencies Sonoma county has had our first battery electric bus in use in sabastival which started in december 2018 From here i'm going to turn it over back over to rachel our deputy director Sorry i'm going to take a few minutes just to talk about some of the high level challenges and opportunities that we see In moving down this electric vehicle track and then i'll turn it back to urian shan to get into some of the details So right out of the gate one of the major challenges to making this transition is capital costs To begin with there's a higher vehicle purchase cost up to 65 higher for an electric bus than a comparable diesel bus This can equate to between 200 and 300 thousand dollars more per bus At current levels, uh, we we assume that over time those costs will reduce Um The implication of this is that fewer of our older vehicles can be replaced given our exist Existing funding levels and when we're running buses that are five years or more past their useful life You know, we have a catch-up game that we're playing right now and this definitely provides our Leads to added pressure on our capital program to make this conversion However, there's a lot of good news. Um as you're aware We've already been successful in securing two federal grants totaling about three million dollars to purchase our first four electric buses That's going to be a huge help to us in catching up in our vehicle replacement program as well as keeping on track with this transition We're also going to take advantage of some of the other programs available In the state and regions such as the carb h-vip program which provides a voucher for electric bus purchases up to 150 thousand dollars per bus And there's an air district program that can also be used to provide local match for bus purchases And one thing not listed here is there's also vw settlement money coming online So there's lots of new opportunities to help offset these additional costs The other big capital cost is obviously the charging infrastructure deployment We know that today we can currently charge three electric buses overnight at mscs And but that will require us to divert the electrical service from the garage to the chargers we install So it's not a particularly robust solution and it tops us out at about three buses So we know that there's going to need to be a significant investment in the entire electrical Infrastructure from the pole to the charger The chargers themselves cost about 50 thousand dollars a pop. So it's a significant investment There's some other opportunities coming online here as well. However on the plus side One thing you'll be hearing more about later in this presentation is the pgne fleet ready program Which has launched and we're actually seeking counsel's authorization to apply to that program as part of the regular agenda today This is a program urie will describe that can help us Get the the first five years worth of our infrastructure in place And there are also a number of other federal state and regional grant programs that are beginning to incorporate evi infrastructure as eligible expenses On the operating side, there's a short term problem that probably will be addressed by the time we have electric buses up and running And that is that currently in our region Transit agencies are finding that it's more expensive to fuel Their fleet with the the electric buses in their fleet than the diesel buses and this has to do with the pgne rate structure The good news is that pgne has submitted a new evi rate structure to the cpuc And it will reduce electricity costs below the diesel equivalent or that's what we expect And very quickly you can just get a snapshot of the current experience This is a monthly bill for transit fueling modeled on an agency just about our size You can see on the left the current A rate structure pgne rate structure and what the cost per month would be to fuel the fleet Compared with in the blue box the evi rate that's proposed and compared with the gray box, which is the diesel equivalent So it will be a considerable savings potentially over our diesel fueling costs if this New rate structure pans out as we expect And i'll just finish up my section with some larger implementation considerations The learning curve with this new technology is pretty steep We'll acknowledge that we've been hitting it pretty hard and educating ourselves touring other properties that have experience with electrification There's quite a bit to learn about the bus purchase process operating these buses maintaining them The good news is we're not on the bleeding edge of this We're hoping to stay on the leading edge, but we have a lot of other properties We can learn from and learn from their mistakes and what they've learned through this process Another challenge is there are unknowns currently in terms of how these vehicles will perform in our operating environment electric buses are very The range is highly affected by things like h-back terrain Loads passenger loads The good news is we have a fairly mild climate a fairly Flat terrain overall and we have a number of other Bay area deployments that we begin can begin to look at for experience in terms of understanding the actual range of these vehicles Finally the infrastructure development process is extremely complex The good news is again, we're reaching out. We're not trying to go it alone One thing we'll discuss a little bit more later in the presentation is a multi agency partnership We're working on with Sonoma clean power as well as the other transit agencies in the region To look at these issues together as a collect as a collective and I also want to note of course that within our tpw department We're working closely with fleet facilities and electrical divisions To really look at at the the issue of electrification Holistically and benefit from their expertise as well So i'm going to turn it back to Yuri to talk a little bit more in detail about infrastructure So how are we going to charge these buses? One of the largest hurdles that we'll face is in the past electrification is the day-to-day charging We're fortunate like Rachel said to have a strong tbw crew team of managers and technicians that are identifying hurdles and working towards solutions And as rachel mentioned, we're working closely with pg and e and consultants to to move this project forward and get and break ground Some of the mechanics of what Charging what what kind of different charging methods there are essentially there's two methods the depot and in route There's three types of charging There's a plug-in an overhead conductive and a wireless charger And there's many different manufacturers working to demonstrate the efficiency and reliability of the products Most agencies are using a combination of both the in route and the depot charging The depot for us would would probably be at the msc south on on stony point road And the in route would likely be at the transit mall possibly codding town montgomery village But all these details will be looked at more in the engineering study that we'll go into more detail in a minute Most agencies are using the plug-in at their deep at their depot And then there's the overhead conductive charging is a more efficient charge. It uses the energy more directly But there's some high costs associated with it and the wireless inductive Has some benefits lower profile But but there's some there's some efficiency losses. Again, that'll be looked at during the study Sorry, there we go As we mentioned earlier the field of transit electrification is progressing quickly with new information And engineering strategies being tested with each transit agency that implements electrification infrastructure The city's transit division was awarded the fta buses And began uh engineering a scope of work in order to hire some experts in the field of electrification to study and detail How the city bus electrification should be implemented as part of the process the transit division convened a meeting with sonoma clean power The regional climate protection authority and sonoma county transportation authority scta To see if they had resources or expertise that they could assist the city in this endeavor These regional partners quickly stepped to the challenge in mid november sonoma Sonoma clean power released the rfp for consultant services for electrical bus charging and fleet infrastructure study This engineering and planning study will look at existing facilities short term long term needs Not only for city bus, but for all the transit agencies operating in mendicino in sonoma county The proposals were received in february and transit staff have taken part in the interview in interviewing the contractors Sonoma clean power expects to award the contract and begin the study by the end of the fiscal year Concurrent with the engineering study staff recommend moving forward and submitting an application to To pgne's fleet ready program for electric vehicle charging infrastructure This item is part of your council agenda today during the consent agenda I'll briefly review the elements of the program in anticipation of any questions pgne expects to launch a fleet ready program in spring 2019 Plans to provide 236 million for 17 700 sites Supporting 6,500 new electric vehicles over the next five years. They'll provide technical assistance funding maintenance from bank ready connections from grid to meter for heavy duty fleets including transit fleets And they'll provide up to 50 of the cost of charger for transit fleets The transit division has been in communication with pgne Regarding the program since last fall and just this week pgne contacted the city saying that they are accepting early applications And they expect to review To start reviewing these early applications as early as may 1st The city appears to be eligible for the program. We're purchasing vehicles between four and eight vehicles in the next five Electric transit vehicles in the next five years. We're developing a fleet plan We'll be willing to share the data around the charging And the city maintains our vehicles for uh beyond the 10-year requirement that they have So again authorization to apply for the fleet ready program is on council's agenda today From here, I'm going to turn it back over to son shon sosa transit analyst to go over more in this program It's my first time in front of you. So I'll be take it easy on me So we're just going to be discussing our current fleet and some considerations in making the switch to the battery electric buses The first off is that the majority of our funding does come from the federal government and their standard useful life for a bus is 12 years Now we did take the delivery of four buses that actually just went on the road yesterday You may have actually started to see them on the road and they replaced three of our model year 2000 buses So this leaves us with five model year 2002 as the oldest buses in our fleet Now if we have a consistent replacement plan an optimal average fleet wide age should be six years We're currently at eight years with these four new buses that we have on the road today So a fleet replacement plan would forecast funding for periodic replacement for our fixed fleet and will also help us determine Windoline years are going to be so that we can try to fill those funding gaps And like we mentioned even with the four new buses in service. We are still running 17 year old buses on the road right now So compared to a 12 year standard. We are playing catch up So we're going to strive to set up a fleet replacement plan to set aside federal funding And that will help us accumulate savings for the required local matches that we'll need to cover As we were preparing for the study in december of 2018 The california air resources board adopted their innovative clean transit rule Basically with this rule, we're going to have some targets to meet By 2023 we have to submit an approved zero emission bus rollout plan By 2026 25 of any bus purchases we make must be zero emission buses By 2029 all of our buses or 100 of our buses needs to be zero emission emission buses And by 2040 our entire fixed fleet must be composed of zero emission buses So how are we going to be implementing these electric buses? Well, of course, we want to meet our environmental goals We want to also plan for the state mandate as well And reduce the overall age of our fleet. That's important. So we want to be able to replace them at a prompter rate Of course, as mentioned before, there are some impediments Battery electric buses are costly or up front We also need to be sure what infrastructure is in place to make sure that we can actually support Charging these buses while they need to be in the field And then there's also any other unknowns in infrastructure planning that could come up So we do hope to complete a needs assessment that will be able to help us forecast our needs That will be going out to five years And we'll plan to return the council a later date to talk about that What would we need to consider when we're going to be purchasing these electric buses? Primarily to keep in mind the city operates in city and blocks This is an entire day activity that a specific bus is scheduled to operate Of the 25 blocks that we have five of them are less than 95 miles in total But the other 20 blocks are over 140 miles long So to start we plan utilizing overnight charging at our yard at msc Now this means that the initial buses need to be able to run at least 150 miles on that single overnight charge Keep in mind though when looking at manufacturer specs We need to remember that they list them based on their altuna results This is not necessarily prime conditions, but it's not our conditions Looking it up. It states that they're Unrollers they're in a bay at a test site and the ac and defroster is turned off So there's a lot of things that are not impacting the battery And so we'll have to Follow the suggestion by other agencies to actually have the manufacturers come out to our site and do some test runs Following our our select routes Now since most of the money again is coming from the federal government We have to follow their guidelines and there are four methods of procuring buses that we need to follow The first is standalone procurement We're going to be losing economy of scale if we're going to be going that method I mean there's going to be a lot of administrative workloads. So it's going to be less efficient There's joint procurement. We'd have to find a willing partner agency, but there's still going to be a lot of work We would have to work with Piggy backing is if we find an existing contract that still has some options that we can use to purchase with But there's very limited circumstances that we can use that And finally state contracts will get better economy of scale reduce staff time There's greater efficiency because it's already been mostly done And then fortunately, there's also a state of california contract that's going to be coming out in Sometime in spring hopefully So here's an average cost breakdown of some of the battery electric buses This is taken from a carb study and the state of washington contract that both were had come out in 2017 And something key too with this is it only shows that manufacturers are eligible for that california hvip voucher That would give us an additional hundred and fifty thousand dollar incentive on this base price Speaking of base price, that's what this is This is just the base pricing any specific additions like aftermarket equipment paint or wiring needs to be included But we do anticipate that there's going to be high manufacturer participation through this california contract So where are we at right now? We have the four new diesel buses like the one pictured here that were placed in service yesterday that replaced again model year 2000 buses We were awarded two fta competitive grants totaling 2.9 million and this will help us purchase four battery electric buses And we also have our normally allocated fiscal year 2019 formula funds from the fta that will assist us in purchasing three diesel buses So here's a graphic of what our fleet looks like right now You see we have the five 2000 twos the three 2008's a bunch of 2011 and 14's some 16's and then our brand new 2018's We're going to be focusing on Getting these 2002 and 2008 buses off the road With these awarded grants and the allocated funding we have received So over the next five years, we're going to be focusing on removing those older buses Which will leave us with this We'll be getting four battery electric buses that we anticipate getting by 2020 perhaps with our competitive grant awards And then there's going to be an additional three to four diesel buses that we'll be getting with our programmed funding Or possibly battery electric The thing we have to consider on whether or not they're going to be diesel or battery electric Is again that infrastructure and charging capability that we have due to the fact that there's still also new charging standards that are continually coming out Our initial learning curve from the four buses that we're going to be putting out and hopefully in the next couple of years And the fact that they are costlier hopefully or by then they may actually have been reduced in price So ultimately this is what our fleet will look like in about five years time in 2024 Now beyond this beyond 2024 We will be returning to council to discuss our plan for replacing the next round of vehicles that big stack of 2011's there So some insights will bring forward will be based on our upcoming partnership with the Sonoma Clean Power And the other agencies in Sonoma and Mendocino counties Which will help us to get a better outlook on future options for the replacement of the next round of vehicles Rachel Okay, and i'm going to conclude the presentation just highlighting some of the anticipated items that will be bringing to council in the future We've already talked today about the item on the fleet ready program We'll also be planning to return to discuss the partnership with Sonoma Clean Power for assessment of the short term and long range charging infrastructure needs We anticipate as john indicated asking for approval of both electric and diesel bus purchases within the next five years Based on what we know today And that we also and we'll also be coming back for adoption of the full transit fleet electrification plan that that really gets us to 2040 how are we going to phase in the infrastructure? How are we going to phase in the bus purchases to meet the air resources boards requirements or perhaps beat them? And we'll certainly want your feedback on what you think our goals should be around that and that concludes our presentation We'd be happy to take questions Great. Thank you for that presentation So bring back to council. Let's see if I got it right easy questions for sean and rachel and iri get the hard ones, right? So council questions Mr. Vice mayor Thank you. Mr. Mayor just a quick question about the on-street inductive approach to to These vehicles theoretically would the electric vehicles that other folks are purchasing with the Sonoma Clean Power program Would they benefit from that as well if placed appropriately throughout the community? It you're hitting the narrow in the head the the Sonoma Clean Power electrification study is meant to look at those details and see if there's some overlap Some efficiencies that at a regional level we can take advantage of Sonoma Clean Power really pushed us in that direction And we appreciate them taking that leadership Yeah, and I'm particular. I'm curious because We have parking spots where you've got the hookup that that plugs right into the car. That's really great And I know that that was a partnership in the square with Sonoma Clean Power But I do think that When we talk about overall electrification There are other types of avenues that we can go with our infrastructure. So I'm really curious to see where we can Get to so thank you Any other questions miss combs Thank you for this. I think it's a really exciting new development. I'm I'm excited to see us going this way um And of course the the decision to buy now or later is always interesting when you have an evolving technology I'm recalling that we had some either all electric or hybrid buses And that we had difficulty with them Can you clarify for me? How that experience is informing this decision? Sure. Yeah, we have we currently have the 10 diesel hybrids still in our fleet, but we had several gas hybrids That didn't work out well for us and and part of the difficulty with that technology was very manufacturer specific The engine engine manufacturer actually went out of business And there was another agency who'd figured out how to make that work a much larger agency that we Happily sold the buses to as you recall I don't think I I think that experience Was so specific to this particular manufacturer issue I don't think it's turned us off trying to push the boundaries a little bit on this technology I think when I I consider transit Electrification, we're not the first ones out of the gate There's a lot of experience with the major manufacturers already out there So I I think it's taught us to be a bit cautious and think that okay We're gonna go for the first four and that's probably a good place to stay for a beat Before really pushing ahead, but um, you know that may evolve as we move forward so I recall A lot of conversation about a flywheel style system. Is that completely not going anywhere now? It was a system where the recharge was based on whenever the bus slowed down you had a basically a flywheel recharge Well, the diesel hybrids do have regenerative braking system. So that might be Similar similar concept. Will these have something similar to that? Yeah, the all electric vehicles have a regenerative braking as well. Thank you Any other questions? Okay, we have one card on this item Peter chairing off Hey, good afternoon Yeah, it's good to see the youth here again. I see we got some americor youth. That's a good thing So I have some observations and a few serious questions in the realm of observations and you know, we've had electric cars in this country 40% of the vehicles were electric before 1920 and for the youth You might want to look up Aaron Russo's movie Documentary very american freedom to fascism. It's really worth watching And then there was that old movie your brother where art there with George Clooney Who at the very end he says yep, we're going to hook everybody up to the grid no matter what? And then I got to ask you. I'm just thinking out loud. Whatever happened to zap And then of course we've had electric cars all along with their golf players are called golf carts And they're about five to seven thousand dollars. But if you got a souped up golf card, it's called a tesla for 80 thousand dollars as far as these charging deployments I remember a few years back they Had an issue with windmills and they didn't want to have windmills and I'm thinking to myself if that's true Why not if windmills work in europe and they work in parts of this State, why don't we have windmills in a windy place like petaluma and parts of santa rosa? What have you and simply hook up the vehicles to that it's free energy And that's what that's what tesla was all about. He could draw electric energy right out of the earth So you could use solar and wind or both And would you encourage individuals or gyms to hook up stationary bikes and rowing machines to fill batteries? Or would it be illegal? Would you and be encouraging university professors of engineering and their programs to create Different ways to use say college sports teams that all do Aerodynamic workouts so when they work out they can harness this energy to go into this Or would that also be illegal because it would be deviating from the grid I really wonder I wonder if someone's going to answer that question Then I listened I was watching up there and I saw someone mention that because there's federal monies It means federal guidelines and I would think to myself why Is it just like the taxes we they take all our money from taxes? They don't don't aren't even real and then they give the money back with all these strings attached even with law enforcement It's unconstitutional. It's denial of the u.s constitution further destruction and so Those are some of the questions When the news in the last couple of weeks they had this thing about the the flintstone house over there on the other side of A couple blocks away and I thought to myself. I remember the flintstone's car. It was like, you know foot powered So what about petty cabs? Why don't we have those we have people in need work. It's good exercise. No gas. You don't even have to charge up The last thing is this thank you, peter one last statement may I just one last statement My question is Is one of the reasons that pg and e is being extricated out of this deal Because they actually had an energy buyback plan and is this new smart energy company going to have an energy buyback plan Thank you, peter thomas ells I thought I was going to get a poem I didn't get a poem This is very opportunistic. This is great. Um I would Say for the regarding air conditioning. I think that rooftop solar Recharging it actually can charge and Usually there's enough space on the roof to provide the air conditioning and it could just run the air conditioning that way You don't end up with a shorter Duty cycle on that And it can also plug into the regenerating system So it could be just air conditioning or it could run and regenerate with the solar on top I would hope That you know because there's recycling is one thing and reusing is like way better way up the line in terms of benefit If we could reuse the buses and I know there's difficulties and so on But primarily the greatest difficulty is with the with the power If you could reuse the buses with a re-powering With the electric motors. There are many more Companies that are competent in re-powering Such as the different lift truck people because they actually have electric lift trucks that have a great deal of power Necessary to lift up all the heavy loads that they have And they're competent in doing that kind of electrification for those for those vehicles But they're not competent in doing a road worthy Transit vehicle that has to meet caltrans requirements and all these different things. So there are literally Thousands of lift truck companies Tens of thousands of lift truck companies That can do re-powering And how many bus companies are there, you know, you got gm and a couple of these bus companies Really selective in making buses all the things every little detail of the dot's light That's not right. The reflector is not right. All of that stuff is a million details That you don't have to do if you're just taking the bus you got you take the engine out you put in a new motor You electrify it. That's it The other thing is it's possible to replace the battery having a replacement battery that you just take off or out or under Rather than having to have it wait there So you have a whole vehicle this big expensive thing that again has to be created by a specialty company a bus company You would have to have it wait there the whole thing the bus is waiting there the whole time Whether it's all night. That's okay Nobody's in the bus But if it's during the day if you don't have enough duty cycle time Then then it's best if you can have a replacement battery So there could be different technologies that you could look at within your fleet Obviously having different technologies has some cost to it But at the same time there could be savings because you'd have a larger number of buses bill You can even take some of the ones you have. Thank you Thank you, thomas Counsel any final comments mr. Rice mayor Yeah, I couldn't pass up the opportunity. I saw a couple of folks laugh When there was the suggestion about hooking up treadmills And I want to let you know peter actually down in santa barbara at ucsb's student gym Actually does have the treadmills hooked up to a battery pack and it actually does power the gym itself So if you're not willing to run on the beach for whatever reason you can Help be a human mouse on a wheel, which is great I also wanted to point out I read an article yesterday that Last year's car sales in norway more than 50 percent of the cars were electric vehicles It was the the first country that's really had a chance to report that In such big numbers And I think it's our responsibility when it comes to city infrastructure And governance is to prepare for future technologies that are coming in future trends that we are saying and electric vehicles Particularly when it comes to individual cars But especially on our own side with city bus I think it's our responsibility to make sure that we are making those investments in infrastructure So i'm really excited to see this. Thank you. All right. Thanks Victoria as a transit rider and someone who had the honor of attending your transit operators luncheon last week And getting a tour from your fabulous julia gonzalez and getting to see your buses. I just want to say they're beautiful It's clear that you guys do a great professional job, and i'm really appreciative of all the work that you're putting into this I also want to thank you for the presentation And again as I mentioned to the planet economic development department in your guys presentation transit You have a deep bench and um nice work. Sean. If this was your first well done But there's that sense of confidence you guys are on not the bleeding edge the cutting edge and you're continuously pushing us You're hearing what the council wants with our our clean energy power Comments and so I really appreciate all the efforts in your presentation today. So thank you so much With that we'll move into our regular city council agenda Madam city clerk, could you announce the roll call? Let the record show that all council members are present with the exception of council members solier and tibets Thank you Madam city attorney. We had a couple of closed session items. I recall Yes, you did on item Council met in closed session on item 2.1. No action was taken On items 2.2 2.3 2.4 and 2.5 Council met discussed and gave direction to staff Okay, thank you. Mr. City manager. Would you like to report on either of the study sessions anything to report? Nothing to add Great. Okay. We have a couple different proclamations and We're starting with it appears as council member of fleming for proclamation of national service recognition day Thank you, mr. Mayor this proclamation Is as follows and it goes out to David walters and Cara Dunham Whereas serviced others as a hallmark of the american character and throughout our history citizens have stepped up to meet our challenges by volunteering in their communities and Whereas americor provides opportunities for more than 80 000 americans to serve their country through an intensive commitment To service at mom profits schools public agencies and community and faith-based groups all across the country and Whereas americor establishes national service recognition day in which communities nationwide recognize the impact of national service and Whereas americor members encourage collaboration and partnerships leveraging millions of volunteers in service and acquiring the support of business partners to increase the Effectiveness of their initiatives and whereas the napa county office of education community programs department recruits managers and supports over 200 of these members annually who dedicate a year of their lives To service in santa rosa and throughout california Provide tutoring and mentoring support to over 1800 students in four school districts in napa county And provide volunteer capacity to building to nonprofit and educational organizations in napa county and Whereas in exchange for their service americor members earn valuable work skills and money for Continuing education and make a difference in the lives of our families communities and the nation as a whole Now therefore be it resolved that on behalf of mayor schwedholm. I victoria fleming And the entire city of santa rosa city council hereby proclaim national service recognition day If you could introduce yourself and make some comments, please I'm david walters. I'm an americor member with cal serves americor. Um, and this is My name is kara dunham. I'm the sonoma county regional leader for cal serves americor And I just really appreciate the chance to be here and be recognized because national service. It's a really Challenging but also wonderful and rewarding part of my life And i'm really glad that I got to come to california and do it. So thank you Do you want the other folks to come down to? Thank you, madam city clerk for your photography skills other duties as assigned Mr. Alvarez, you have this next proclamation. I believe That's I don't have any cards. No, okay. We'll move on to the next This is for we got we got three pocket money. This is for sexual assault awareness Yeah, so we'll do these all together for this one. Peter churnoff and then duane duet. Go ahead Thank you, mayor Yeah, I saw them leaving. I wanted to make sure that They got a double thumbs up for their good works. And so, uh, brother thomas. He wishes for a poetic rhyme So here for thomas just in time The youth here today be americor The very same youth To cease all war They in fact watched freedom to fascism by erin russo and opened their eyes They removed their disguise to alter the old status quo Who's certainly never anonymous Who'd be always availing true service and when speaking be never quite nervous Well, then our students together with americor Pulled the rug right out from under that corporate store Starting with 1,000 guard new gardens via schools in this county Allah luther burbank. They made real a beautiful gourmet bounty And so what that did was that allowed Those that couldn't afford such good foods for them. They were now enabled And the next thing you know, they were working to help the disabled They made a program That that matched the homeless with homeowners in regards to Needed, uh, uh, talents that were there so that they would be united And no longer after these youth were done Was this nation any more united? So I would say that you are prophesized by the native americans for hundreds of years And now the world is walking a true trial of tears But you're here as the new warriors of the rainbow spirit And your actions not just words Will be shown for the world to hear it Today, it's a beautiful day. Shaday. Shaday at onay. Shaday. Thank you for being here Thank you, peter. Nice work under pressure Dwayne duit is dwayne still here Not seen mr. Duit Okay, mr. Oliver is next proclamation, please Thank you, ma'am I have a proclamation for sexual salt awareness month And I believe I have katelyn and janetta here for this proclamation I don't know if you have any other guests. They want to bring up with you Thank you So I'll read the proclamation for you Whereas sexual salt awareness month is intended to draw attention to the fact that sexual violence is widespread And has a profound and lasting impact on every community member in sonoma county And whereas verity sonoma county's rape crisis Trauma and healing center worked with over 1400 survivors in sonoma county in 2018 And whereas national research indicates that one in five women will be raped at some point in their lifetime And nearly half of all women will experience some form of sexual violence And whereas one in 17 men will be raped at some point in their lifetime And one in five men will experience some form of sexual violence And whereas young people are at greatest risk of sexual violence and youth age 12 to 17 Are two and a half times more likely to be raped or sexually assaulted than their adult counterparts And whereas disabled people people of color queer people homeless people transgender people undocumented people Youth in foster care and people of other marginalized identities are even more likely to be victimized by sexual violence and whereas over 18,000 members of the military and over 80,000 people who are incarcerated Experience sexual violence every year and whereas with leadership dedication and encouragement There is evidence that we can successfully That we can be successful in preventing sexual violence in the city of san rosa through increased education awareness and community involvement And whereas the city of san rosa strongly supports the efforts of verity and encourages every Every resident to actively engage in public and private efforts to end sexual violence Including conversations about what sexual violence is how to prevent it How to help survivors of all backgrounds connect with the crucial counseling and other support services And how every segment of our society can work together to better address sexual violence Now therefore be resolved that tom schwett held mayor of the city of san rosa on behalf of the entire city council Reaffirms his commitment to address the issues of rape and sexual violence By Remembering victims believe in supporting survivors holding perpetrators accountable for their actions and challenging societal myths and behaviors That perpetuate sexual violence in our community and do hereby proclaim april to be sexual assault awareness month Thank you all very much Hold on. I just I just wanted to say something through the mayor I just wanted to say that Caitlyn Quinn is the honorable Caitlyn Quinn of the petaluma city schools. So we have an elected in our presence No pressure Well, then I'll start by thanking you all for your public service because now more than ever. I know what it's like And so I know that the five of you are all very familiar with what verity does So I won't go too much into it But I really appreciate all the ongoing support that you've all Shown I can actually say that all seven of you have shown a lot of support for verity and for that. We're really grateful We're really happy to be located in san rosa Um and thrilled to be serving the community and expanding our services even in a time of Chaos from the federal government and the county government And we have a new partnership with san rosa city schools Which is really exciting. So it's great to see san rosa leading the way in a lot of ways And we're just thrilled to be a part of this community. So thank you all Caitlyn, don't you also have some members of your team up there from the police department that are trying to go in cognito It's all selected in all of you folks are being there working alongside our Partners here on this very important issue that is very challenging In difficult work, but you guys are really a gift to the community with what you're doing Both verity and all law enforcement dealing with these issues. So thank you so much for being here Okay, and one more but wait. There's more Mr. Rogers you have one more proclamation. All right, uh, mr. Tibbetts come on up So for volunteer appreciation month And I will also bring up Do we have sandra right frary and raymond owen as well? Come on up folks Whereas there are thousands of volunteers in our community who selflessly dedicate their time and efforts by helping others in their local government Community organizations service clubs schools churches hospitals charitable organizations and other worthy endeavors And whereas the entire community can inspire equip and mobilize people to take action That can change and shape our city And whereas our city government could not function without the assistance from volunteers who serve on our boards commissions tasks forces and committees in our parks creeks and public spaces and recreational services police services and other vital services for our city And whereas volunteers are a vital part of our city's future and its growth potential And whereas volunteers are motivated by the simple satisfaction of helping their fellow citizens with a goal Of making their community a better place to live work and play Now now therefore be it resolved that thomas wethelm mayor of the city of santa rosa on behalf of the entire city council Honor the hard work and dedication of the thousands of residents Who selflessly donate their time and effort in the spirit of volunteerism and do hereby declare the month of april as volunteer appreciation month And I did also want to mention that there are special proclamations in here certificates of appreciation from the mayor for sandra and for raymond who between the two of them have contributed more than 6 000 hours collectively At the santa rosa rural cemetery over their 10 years. So a big round of applause for them as well Jeff tibbetz recreation supervisor over the volunteer program at the reken parks department I want to thank you for bringing recognition to all of the wonderful volunteers as you know We're a very lucky city. It's not only have people who are willing to volunteer but eager to volunteer I get to see it every day with the work that I do And I also want to stress that I am here because as you mentioned there are thousands of volunteers Obviously, we can't have them standing down here and so everyone out there who has volunteered and helped in santa rosa This is your proclamation. I am honored to be here and receive it on your behalf But this is for the thousands of people who pitch in Every single year to make santa rosa better for all of us. So thank you to everyone out there Also real quick to acknowledge just the project they've been working on specifically is around The database that was lost for the burials at the rural cemetery and so hours and hours of work I get to see on a regular basis people trying to find ancestors and relatives and you know That are buried in where their plot is and so I get to see the joy of that But also we're very close and they're very excited to actually being able to publish a book that Not only will serve for those people who are trying to find Where loved ones were buried but for all of us to be able to access and And learn about the history of santa rosa and see that so I Encourage people to keep an eye out for that book coming in And a history of santa rosa that we can all learn from Great. Thank you so much for all your efforts another round of applause I'll choreographed All right staff briefings. Mr. McGlynn. Do we have a fire recovery rebuild update? Not this evening Okay, sticking with mr. City manager. Do you have a report? Yes First from the recreation and parks department Fleet feet santa rosa say that several times fast A popular running store in town carried on recreation and parks annual saint patty Stay 5k this year. They moved the event from fendley park to courthouse square with over 800 participants Most in green costume And those participants enjoyed the course from the square down the prince memorial greenway and back a fund festival Followed the event recreation and parks assisted with the event and will receive proceeds for their scholarship fund Also yesterday the first issue of city's can city connections was released to the public City connections is the city's new monthly newsletter that covers the latest updates on important issues Upcoming events community meetings volunteer opportunities and job recruitments The newsletter will be ongoing collaborative project of all the marketing and outreach staff within the city and provides a way for residents To receive the latest updates from all the departments within one publication Constituents can subscribe to receive city connections by visiting the city's website At sr city.org Users can subscribe using their email address to receive the newsletter in their embacks Or via their cell phone to receive a text message with a link to the monthly newsletter. Thank you And just to compliment you and I think agian was the chief author or editor of that I was at a meeting yesterday and two separate nonprofits actually Thank me for having that going up because they found it very useful to send to their employees And participants in their programs is a great resource. So thank you for moving that forward And I will I will accept the thank you, but it's for miss martin's Madam city attorney. Do you have a report? I don't have a report this afternoon. Thank you any statements of abstention by council members? See none council members reports anyone have anything they would like to report See none. I had two things then that I will report One we did a couple of us from the city council attended the employee service awards on march 28th council member fleming and Sawyer, and it was a great recognition for some outstanding city employees I think we had maybe about a half a dozen 30 year employees And it's great to feel the love in the room and the commitment to the city So I really appreciate city staff in the hr department for putting that wonderful event on Additionally, I also want to get feedback from the council Today our fire chief appeared in sacramento this morning to testify during the senate energy utilities communications committee hearing for senator maguire's proposed bill sp 670 sp 670 would require telecommunications service providers to give notification to the governor's office of emergency services during an Outage affecting emergency warning capabilities within 60 minutes Of the outage starting cal oes would then be required to report that information to local emergency managers Anything that can be done to address vulnerabilities in our public safety personnel's ability to communicate Live-saving information community members in the event of a disaster is the step in the right direction To ensuring our community is prepared for the next disaster This bill made it out of the senate energy committee and will be headed to the senate governmental organization committee chaired by senator dodd If there are no objections from council I'd like to submit a letter in support on behalf of the city to the chair dodd for next week's committee meetings And i'm interested in either nodding heads or if anyone has any comments Thumbs up Sounds like thumbs up. Thank you very much for that. You have a comment, please Oh, go ahead then. Thank you for the feedback I had the opportunity to attend the annual labor conference in sacramento yesterday and And I wanted to mention ab 378 there's a number of wonderful bills that are on that are pending And supporting our working families, but child care is of particular concern to me and to our local economy here And it's important to note that Licensed child care workers do not currently have the right to unionize organize and Advocate for benefits wages and so forth and ab 378 would give them that authority to do so, so Thank you. Moving on to item 10.2 point one Um so we have Some letters received from other council members housing legislative task force. There's two positions We received three letters and I believe miss combs might want to Give us some information on that item because the our agenda has you submitting a letter It's I had submitted a letter, but it's my understanding that they are seeking Individuals who have not been involved previously in the cost of steering committee process as I have been So I am withdrawing my name So that we can vote forward the two other individuals who have applied Okay, so I would entertain a motion by someone regarding the letters received from Other council members in the Sonoma County So moved second Any additional comment all those in favor Are your votes And that passes five zero Mr. Mayor for the record, could you state the names? Oh sure that would be Gina bell 14 who's the mayor of roner park and the mayor of the city of Sonoma aiming Amy Harrington and that's direction to me to vote during that process on april 3rd or april 11th Thank you Any other things I missed on we're good. Okay. The next one. I am 10.3 point one I submitted a recommendation To recommend dan congeran as my nominee for the measure m the parks measure citizen oversight committee parks for all And I wanted to get the approval of this board to submit that name I assume he said yes He completed the application without duress from me. All right that I will move confirmation of dan congeran as the mayor's nominee second We have a nomination a second in your votes And that also passes with five eyes. Thank you We have no minutes for approval consent items. Mr. McGlynn. Yes item 12.1 resolution authorization to apply for pg&e fleet ready program item 12.2 resolution extension of proclamation of local homeless emergency Item 12.3 resolution extension of proclamation of existence of a local emergency due to fires Council any questions Seeing none. I have two cards on 12.2. Dwayne DeWitt Hello, my name is Dwayne DeWitt. I'm from rosalind within santa rosa Thank you for extending this proclamation But at the same time as I was coming here today I realized that as april showers will bring our may flowers. They're also bringing misery to a number of people within our community As you go through under the overpasses Those who don't have shelter Seek a little bit of respite from the rain by going under the freeway overpasses or different bridges and places like that and I thought that Because you've been doing this for a number of months actually it's bordering on years That perhaps what you could do Is work with the county to get some of those existing mobile homes that are over a journey's end and get movers To take them off of that property and put them somewhere where people could live in them Those aren't really damaged The smoke that came the nights of the fires Pretty much has been cleaned up and in any other country If that type of situation occurred People would already been back in there living in there, but because of the private property situation in the water in the sewage Those units were camped empty So that's over 40 mobile homes that are usable still sitting there vacant And it just breaks my heart, especially when I see an older veteran some guy that's you know Basically facing the end of his life and he's still out having to weather the storm Even though there are veterans situations in which we have these vouchers and we have this perhaps teamwork with a leadership council now and a Coordinated point of entry to get into homeless services But in the middle of the night in the rain when you're out there seeing those people there you realize That's not helping right now So i'm hoping that you folks would begin To put a sense of urgency to this proclamation of homeless emergency And say yes, we're going to solve this I noticed that right after the fires The county put in five brand new single wide modular buildings Right next to their permitting department and call that the resiliency permitting Only two of them are used. They're still sitting there So I know things can be done quickly if you want to It takes political will I'm hoping that as you continue these proclamations of emergency You will get the political will to shelter people from the storms And we won't have to basically deal with more people dying on the streets. Thank you for your time Thanks Dwayne Peter Chernoff Again, good afternoon and this I ask I task I command I pray That you put your attentions on to what I share this this moment this day Find some of these students college students somebody You would know better than I find someone that's going to create a a matching system of needs With for talents in other words, you got all kinds of people in this county That have homes with extra rooms they got all kinds of Places And I believe I've mentioned before you've heard me say this that you know The homeless they're they're leery of other people and the the other people are leery of the homeless And what are we talking about the illusion? So let's just put forth some love Commanded forth from your heart And create a matching system. So you get a list make make it a quiet list You know make it public you get a quiet list of people that have rooms that be willing to put somebody up If they could do this or this or this for them Whether they have a disability or whether they have a need for gardening or what have you And then you have someone that matches People in the homeless realm that have these skills And you include someone from the sheriff's department to To verify or to reveal whether or not this person has a a serious background And with law enforcement and that goes both ways both the homeowner and the homeless person You make sure they're both okay And if they're not you let each other know so you know they can still be acceptable still make it work But you want to make it known Any other one is to have a program? And you got woodworking programs in the high schools and colleges And I've brought this up before but I think today we're gonna we're gonna hear this and abide more seriously and embrace this There's a garden box program a place called Santa Rosa should darn well have more roses per Per neighborhood and per square block than any place on the planet And it's almost embarrassing that we don't Luther Burbank created all kinds of roses And I know what you're thinking you got I'm gonna sneak in cactus in there somehow We'll find I'll do that because the cactus have their own beautiful rose like flowers And so now you have the wood you got the workers you do a 20 hour work week You got empty warehouses you got people that need places to go you got people that need people to help them out So create the matching system And have it extended to gardening cleaning weeding and helping the disabled So this I put to you through all my heart to yours Make it so it is done Thank you Peter mr. Rogers you have this item All right, mr. Mayor, I will move items 12.1 through 12.3 and wave further reading of the text second In your votes And that passes with five eyes Okay, I am going to take some items out of order here We're going to take a brief four minute recess till five o'clock at five o'clock We'll then open item 13, which will be public comment on non-agenda items Then we'll skip 14.1 report and go directly to our public hearing of the coffee neighborhood park master plan For those of you who haven't been to many council members We cannot start public comment or the public hearing before five o'clock So I know 14 one is going to take longer than the four minutes. So we'll recess for four minutes Give us time Peter. Give us time strategize All right item 13 Public comment duane duit followed by ann cealy should I wait for the council to sit down? Hello My name is duane duit. I'm from roseland within the city of santa rosa I wanted to thank you for some of the things you've been doing and today was looking at That newsletter that the city manager mentioned has now gone out And it points out that some of your priorities are going to be the climate action plan Now one of the things about climate action plans is you have an idea that you may try to help nature And at the same time Lower the amount of greenhouse gases that are being emitted by the traffic in the industry here in the area So although many people doubt science There are some scientists who believe that you can do what's called carbon sequestration With trees Having the ability to pull some of the greenhouse gases in the air Within to their leaves and their ecosystem So I wanted to tell you of this idea It's called citizen driven community-based nature conservation in urban areas it's where Different people in a community will say, you know, we believe that natural area should be a priority Just as much as we have priority development areas Which have been recognized by mtc Over in roseland. We have a creek It still has some remnants of its natural riparian corridor that have not been destroyed yet Scientists have basically pointed out that if you save some trees that are naturally there They have a better Possibility especially oaks and redwoods and things of that nature So for many years, I've been coming to speak with you about how we in roseland Have tried to save some nature Believe me, it's really difficult Many of us never probably would have understood that it would take decades To just try and keep a little bit of nature in your neighborhood So in the future We're hoping that we may have that citizen driven community-based nature conservation Along the roseland creek and what we call the roseland neighborhood And that we'll do it in such a way that the youth of roseland Get to learn about nature as it's real And that you quantify the value of that in your plans Because there is economic value In saving nature and it can help your climate action plan If you do intend to have a plan that is actionable I know we'll be saving nature as best we can Thank you. Dwayne and cealy followed by peter chanoff Hello mayor and council and cealy representing concerned citizens for santa rosa As I won't be able to stay for the public hearing five 15.2 I want to heartily recommend Approval of the changes that they're planning and economic development department recommends regarding wider notices of Progress in project Processing and development including tenant notification Considering the trend toward more streamlining of development review The I appreciate Councilmember combs you asking where the public can intersect in the Updating of the senator was a general plan. That's important for people to know I also want to know if that will include the invitations to the public to conceptual design review sessions Otherwise most people don't know even where or when those meetings are happening In addition, I hope that you decide council to remove the barriers on the floor To the floor on the council chambers so that we the public can address you face to face You look very far away right now Thank you Thank you and peter chanoff Thank you mayor and just as uh Aaron russo offered anyone in this country $50,000 to show them The law that says that we owe income taxes I will now offer $50,000 To anybody on that dais especially mayor tom To show me where the letter o was in my last name Chair neff. Thank you. All right, so dwayne dwitt Made a nice talk right there regarding Uh Nature areas and I have a letter That's going to go to george lucas, but i'm not going to read that because thomas is going to give it to julie combs who will make a copy for everybody and And thomas wants poetry, so what am I going to do and so i'm going to share some poetry But before I do i'm going to make a mention that I I checked out the march this Saturday this last saturday by the dxe group Now truly a nice and determined group of warriors who seriously prefer a life of charms Rather than terror and harms To all life-loving animals And it be my wish that all charges facing dxe Be dropped for their truly kind hearted sincere warriors Following the same path as the mightiest i've shared with you before so this is rainbow prophecies Puts all the world to its knees unbeatable forces upon almighty horses true prophecy be like connective tissue A fluid reality in the flow of time traversing the current to illuminate the issue And also a crime to allow the seer to facilitate the true believer to avoid the foul or snare snare And of the worldly deceiver pangs of birth throughout the earth Upheavingly serious rumbles as bridges and buildings they tumble's hopey prophecy a purification of unbelievers cleansed from this nation Guaranteed to take it all higher. There's nowhere to run. There's nowhere to hide Coming now for all to see the chariots of fire The Volca seer and sage twas arranged to engage mormons in the last ghost dance black elks vision Was no way duller dancing horses in the sky of every color Preparing for the great spirits romance And still we be under the cracked liberty bell those with open eyes know the nature of hell And the mystical magical path from hell to heaven as many indeed in service to greed will now know germaya 11 11 Witness do you already have genesis 1924 Retribution unto those maintaining that corporate store as the slaughterhouse industry maintains every war as the industry oil Both subsidized be the issue at the core. Have a beautiful afternoon Thank you, peter. Okay, we're going to move to uh public hearings item 15.1 Please don't take ahead or take your time mr. City manager Item 15.1 public hearing coffee neighborhood park master plan Jen santos deputy director recreation and parks presenting Mayor schwedholm Vice vice mayor rogers and council members I'm Jen santos with the recreation and parks department deputy director And i'm very excited to be here today to present to you the coffee park master plan This plan is really a testament to the resiliency of these neighbors and property owners of coffee park They started this process of master planning Before we did in the city last august they started asking their own residents what sort of amenities and features they would like to see in their coffee park These neighbors have attended meetings Have given feedback and worked closely with our design team to participate in the process And while they don't all agree They have worked hard together in a meaningful way to create a really great master plan we will present today Which has an approval rating rating of 80 percent, which is a really great rating Compared to most master plans we bring forward Joining here at council today is the staff from carla macy. They're the Council approved design team helping me brianna morrison Steve galas Kurt nickles Kurt nickles as well as our arts coordinator tara thompson We also have members of coffee strong here as well helping us So to start we'll talk about the timeline of the overall process We're here at council today to approve the master plan, but looking ahead after approval We're looking to complete the construction documents in this summer Really fast timeline and we're looking at to start the construction in fall of 2019 As soon as we get done with bidding in the winter we'd like to open a portion of the park to the community and the community's Requests have been to open the playground area if possible So we're really working behind the scenes very hard to make sure that we can get the playground area open this winter With the remainder of the park being opened by summer 2020 is moving forward A little bit of background about the project. It's a little under six acres As you all know the most of the really all of the park amenities were destroyed in the october 2017 fires We had an arborist analysis completed and there were 61 trees That were damaged and were removed as well as nine stunts You may recall we had a hazardous material report Done last year and it came back as the area was not toxic Although we do have a lot of debris still in the turf. That's not toxic All of the above ground amenities were removed this year. So if you drive by it looks a lot different and We are statutorily exempt actually from this project being a fire related recovery project And we the partial reason why we're doing this master plan update is coffee park did not have a master plan before the fires And just to give you a little background of where we're talking about just in case so the The green area in the middle is coffee park And the red circle around it is from our general plan half mile radius of residence. That's what that park is meant to serve But if you look at the purple line, it really does that's the line of folks Folks houses that were damaged by the fire. It really does serve a much larger area. It's Divided on the left by the railroad tracks and on the right by highway 101. So We really wanted to make sure we reached out to a larger wider group of of folks and the Most community park our most neighborhood parks this size Per the general plan or somewhere between two and ten acres. This is about six And they generally have playgrounds and picnicking and there was quite a bit more in this one At this point i'm going to turn it over to carlin macy to go through our master planning process and engagement process Thank you jen So jen gave you a little bit of information about the site and i'm going to give you Some more specific information About the park and its location You can see here. This is very similar to the map. We were just looking at You could see the light yellow circles showing a quarter mile radius and a half mile radius around coffee park Which is situated pretty much right in the center of the coffee park neighborhood The park is surrounded on most sides by residential streets and cul-de-sacs And coffee lane is the main arterial running north south that creates the eastern border of the park I also want to point out if you look on the sort of southeast corner That's where schaefer elementary is is within a quarter mile of the park And it's hard to see on this graphic But um, there's a light blue line running north south And it's scourced right along the edge of coffee park and that's coffee creek The majority of the time it's in a pipe a storm drain and it's daylighted in a few areas shown as a little green bush of trees there Zooming in on coffee park. This is a 2009 aerial This shows what the park looked like pretty much before the fires So you can see uh, Amanda placed cul-de-sac at the north mocha lane on the west dogwood drive on the south and again coffee lane that major arterial on the east The park included um a bunch of amenities including the large turf area two playgrounds both on the Western side picnic areas with barbecues and tables a looped concrete path Uh landscaping and a lot of trees Two monument signs a long coffee lane and ballards around the perimeter This is a google street view of pre fire conditions just showing you what those ballards look like You can see the two or the five to twelve year old playground hidden Back there behind the trees And then after the fires this shows you some of the damage to the playground equipment Uh, you can see the grasses died because the irrigation system was damaged and you've got some trees in the back that looks sort of like pipe cleaners Another example at the corner of coffee lane and dogwood drive of the damaged trees And these are the ones that jen was referring to in our arborist report So just a little bit more about what's going on in the site. I want to point out a few things on this site analysis Uh the the two yellow stars and the purple ovals that are concentrated on the western and southern edges of the park Are the playgrounds and the picnic areas so you can see that most of the active uses are along those edges While the north and eastern sides are fairly open with just path and trees Most important is the large blue area That is a portion of the park which acts as overflow detention whenever Water backs up from coffee creek into the because it daylights further south so basically When there's too much water instead of flooding the homes it backs up into the park And so it's really important in the design process that we maintain that same volume of stormwater detention So now to talk a little bit about the neighborhood input process that we undertook during this Um This is covering all the communications provided by the rec and parks department To let residents know about public meetings and workshops There were postcards mailed out to residents and property owners in july And that notified them about the upcoming um august workshop, which was the first workshop There were social media posts on the next door app and also on facebook There were coordination with coffee strong and other community members to create Facebook events that people could be reminded of the meetings There was an email list from coffee strong and other people who opted in that was uh Updates were sent to them periodically about the meetings There were news flashes on the santa rosa website and the parks and rec or rec and parks website There was also editorials sent to classic media print and radio and online And also there was the creation and maintenance of the project specific website where the parks department posted all of the presentation materials and links to surveys and project updates This is a timeline of the of the neighborhood input process So the rec and parks department worked with the coffee strong representatives prior to the august workshop to develop a preliminary questionnaire of Amenities that residents would like to have in the park At the august fourth meeting. This was workshop number one That's where the rec and parks department and other city representatives gave project information talked about the project timeline preliminary funding and Let people know what the process was going to be That meeting was recorded and the presentation and the recording was all posted online as well as a link to survey one Again, that was developed with the coffee strong members um, the deadline for survey one was in november and that was uh, just a little bit after carlo Macy was brought on so we were given all that data And we analyzed it and created three schematic designs that we presented at workshop two in december um After that meeting all of the graphics that we created and the presentation was posted again online on the coffee The coffee park project specific website We also did a second survey to get a little bit more information from people and get feedback on the schematic designs The deadline for that was in january And so once we got all the information We again analyzed it and took those three schematic designs and combined them into one draft master plan that we presented At workshop number three at the end of january Um, this was our last public workshop So we wanted to make sure we gave everyone an opportunity to give us feedback on that master plan prior to presenting it to the board of community services So that's why we had um survey number three And we had a extended deadline on that survey until february So that gave us a couple weeks to see what people had to say Make any minor adjustments and then present our proposed master plan to the board of community services At the end of february and at that meeting we received unanimous support Again, all of this information was posted on the city website And each along each stage the survey results and the public feedback really informed the design process Some of the feedback that we elicited from the neighborhood Included those surveys that I talked about We had paper surveys available at the workshops that people could turn in at that meeting or later to wrecking parks We also had an online survey We received feedback from the schaefer elementary students who did a presentation and a powerpoint slideshow on Playgrounds At the public workshops, we gave people the opportunity to visually vote with dots sticky dots and sticky notes where they could add additional comments and we encouraged everyone to Complete the survey whether online or in paper because we really wanted That feedback to be documented so that we could analyze it This is just a few examples of what I was referring to with a dot voting and sticky note voting Just other ways for people to give feedback. Some people like to write something down Some people like to stick a red dot on something they don't like We also did some brief Q and a's at those meetings where if people needed clarification on items We could provide that feedback to them prior to filling out the survey And there were also some comments that came up at that time that we incorporated into our feedback This is the Ella that I think she's here today That did a presentation on the schaefer elementary students school project And and then from the rider to some examples of the slideshow for the playground equipment I just have to say they did a really good job. So you may have a bunch of new designers in a few years So to go over the feedback summary briefly again, this is compressing three different surveys into one but The original amenities in the park we've already gone over There were additional amenities that came up as a request from the neighborhood Whether from the Initial survey questionnaire from coffee strong or throughout the process that included adding sight lighting providing a community space similar to You know where people have been meeting at the park in the corners wildlife habitat and native plantings a dog park portable restroom have court basketball and community gardens And then there's also some items that have been preserved proposed by the design team which include public art and fitness equipment The items highlighted here in green are items that were generally favorable throughout the process No surprise that all the original amenities are favored The items here in a dashed purple line are items that were contested throughout the process And then nobody really had a big opinion on perimeter barriers and monument signs I want to talk a little bit about the half court basketball and the community garden items before I get into the dog park in the portable restroom um the half court basketball from the beginning had People were in in for and against it People in favor said people uh young teenagers and adults and people who have physical disabilities the elderly They need things to do at the park Because right now you can watch your kid play on the playground or you can walk around the path But there's not really other active uses for that age group Um people against the basketball court said it's loud It's has a tendency to draw big crowds and it's often used after hours So with some consideration and discussing with the coffee strong representatives We determined that we could provide amenities for teenagers and adults in other ways in the park That wouldn't be as loud or tend to be used after dark In addition the schaefer elementary school that I showed you is about a quarter mile from the park Has a basketball court that's available to the neighborhood After park hours and during the summer So that seemed like a good item to remove from consideration in the master plan The community garden those in favor looked for an opportunity to have a sense of community with their neighbors And those against were worried that it would become a visual eyesore if it wasn't maintained The community garden would be a Community run in organized amenity not maintained by the parks department So it is likely that it could become that eyesore and those who were against it would see their fears realized and in talking to the The coffee strong representatives we realized again we could provide that sense of community in other ways So we also remove the community garden from consideration the dog park those It's in support of the dog park talked about how there is a large population of dog owners in the neighborhood And there's a tendency for people to let their dogs run off leash in the park They wanted opportunities for socialization with their neighbors and again that activities for all ages comment People against worry about that it won't be maintained that it will be unsightly It'll have a smell and also a big concern is that it would attract people from outside of the coffee park neighborhood Even though this park is intended for those neighbors With discussing with the coffee strong reps and with rec and park staff We determined that some of these concerns for the dog park could be addressed with considerate design and focused maintenance and Also that people have been asking for a dog park prior to the fires and it's been a successful amenity elsewhere in the park So we believed that it was worth keeping And i'll go into it a little bit later, but we did make design modifications along the way to answer feedback from neighbors In order to increase that satisfaction rate the portable restroom People relieving themselves in the landscaping has been a problem in the park for some time and it's a health and maintenance concern But those against the portable restroom Worry about that it wouldn't be maintained and also that it would attract Homeless or criminal activity people talked about Worrying finding needles in there stuff like that That experience hasn't been supported by the rec and park staff But what we decided to do is keep the portable restroom in but on the master plan There's a note that says it can be removed It will be installed on a trial basis and should it become a nuisance. It can be removed. And so we hope by doing that we can help um Quilman the fears of those who are worried about criminal activity and lack of maintenance Some general feedback that we received constantly was people really want to maintain the character of the old park They really want their old park back. We can't provide that but we can give something pretty close They wanted the playgrounds to be near each other There was a strong desire to keep active uses away from man to place again. That's how it was in the previous design Uh preserving turf areas near picnic areas. We had removed a lot of the turf for Water conservation reasons, but in thinking about maintenance and also usable area We put those back in and also providing a lot of trash receptacles for all the the big parties that happen there um, we received As gen mentioned majority support of the draft master plan after workshop three Um, and I'm just going to quickly go through the amenities Um, as I mentioned earlier, we made some little design design changes to the dog park to help Um people who had concerns We made the dog park a little larger than we originally intended and we also moved it further from the playground So this is the master plan. Um a sort of snapshot view Starting in the northwest corner is the pollinator Native garden that would be a community maintained amenity Planted by the parks department, but maintained by the community We have some rain gardens around the storm drains That are part of that blue area. I showed you earlier We have to do that with to clean the storm water before it goes into the creek We have group picnic areas. We have the portable restroom sort of I'm looking on the west side sort of halfway It's nestled between the group picnic areas, but it's also near the playgrounds. So people with little kids can Can use that We have the two playgrounds close to each other with a little bit of an entry plaza and picnic seating between the two So there's lots of seating opportunities for people who have kids Um, we created a turf berm between the playgrounds and the dog park to provide a little bit of a Visual screen and also provide usable space The dog park is on the southern edge sort of nestled in the existing trees The community corner in the bottom right, I'll talk a little bit about later We have our jogging path that loops around There's fitness stations sprinkled around that path We're proposing some security lighting and then also Bringing back those perimeter barriers so people don't drive into the park So the two playgrounds This is the top priority of the neighborhood And so as jen mentioned before we want to get this in before the end of the year. That's the goal And I want to point out that there was some concern at our last public workshop about the proximity of the playground to the dog park And so what we did is we moved the playground north and we moved the dog park east and we got about 75 feet From the closest point of the dog park We'll definitely have swings and Yeah, I'm looking forward to that. I think it'll be really nice The walking jog path we have multiple loops so people can Get their distance in one of the things we'd like to do is put markers in the concrete so people can actually measure how far They've walked and also an idea we've been playing with is Providing ways that people could time each other and do races And that path majority follows the original layout except for some adjustments for accessibility And to accommodate the new amenities we're providing The group picnic areas will be similar to what they were before with very durable materials so that graffiti can quickly be cleaned off And and you know, they won't be wood because the wood deteriorates. So we're hopefully going with concrete Again, the turf area will be maintained And I mentioned that there will be some storm water treatment around the drain inlets that exist there in order to treat the storm water Sight lighting will be similar to what's in other parks It's not enough to let people use the park after hours But it is enough that people can and can see in and if people are just kind of hanging around They'll be seen so that you won't have people lurking behind bushes and stuff like that The community space in the corner was an idea that seemed to be very favorable I know that a lot of the neighbors have had weekly meetups wine Wednesday stuff like that And providing a flexible plaza space where there can be A number of meetings whether they're Programmed or just spontaneous Was well received by the neighborhood We would also like to do some things like concrete chess tables or ping pong tables We haven't picked the exact ones yet But those are opportunities for people to meet in the park and do activities together Again that that sense of community that people wanted. This is a great way to To provide that to them It's located at a very prominent corner on the park and we think it could also be a good location for a future public art component The fitness and park course stations these are similar to things you've seen in other parks We got good feedback on these people are very excited about the ability to do this This again is providing those opportunities for adults and teens They would be inclusive for people with physical disabilities and people in wheelchairs And whatever we can do to encourage fitness is always good The perimeter barriers before they were ballers, but we're proposing a combination of Landscape boulders and split rail fencing The monument identification signs would would be a design perhaps Similar to the fall out finale neighborhood park sign And those would be on the two corners of the park along coffee lanes So you'd see it whichever way you're driving The dog park would again is down on the southern end of the park Based on feedback from our second workshop or our third workshop. I apologize. We increased the size To have 150 feet of length so dogs can run And again, we moved them further away from the playground this dog park is Sized appropriate to other dog parks in the neighborhood or in the in the in the park system as a neighborhood park It's also located Comparable to dog parks in other areas of the city and how close it is to residences and other amenities The portable restroom again. I mentioned it would be tucked between the group picnic areas and playgrounds And it would be in an enclosure that would screen it from Outside of the park so people residences and People on the road wouldn't be able to see the portable restroom I'm going to let tara talk about public art Thank you Hi, i'm tara thompson arts coordinator for the city and it's been really a pleasure to work on integrating public art into this master plan Um I'm here to really represent the process that's underway to select an artist to incorporate Uh a design into the park So this is just an update to let you know that we are interviewing the finalists that have been identified Um tomorrow actually the artists will actually then work with the neighborhood to do extensive Workshops surveying community meetings to gather input and then design a piece of art that meets the needs of the neighborhood to be incorporated into the design So we've done a lot of outreach with Throughout the the master planning process. We've been present at all of the community workshops Asked questions through all the surveys gotten a lot of input which informed How we did our call for artists what the criteria Uh Were for for selecting the finalists and then now how we How we score the finalists in the final piece of the process So the funding is separate from the master from the park project as a whole It comes from the public art fund as well as very generous donations from two rotary groups And the timeline for installing the art is similar to the overall park plan We anticipate that it will be installed in spring 2020 Thank you So this is the official master plan that we're presenting to you There are notes along that the call all of the amenities Basically the stuff that I went through the slideshow and told you those are some of the notes Again, the portable restroom has a note saying that it would be installed on a trial basis and could be removed there's a notice on the Master plan discussing that public art will be incorporated, but that it's separate from this master plan process And i'm going to turn it over to jinn Thanks, brianna tara So I get the The easy slide It's the recommendation of the recreation of parks department that the council by resolution adopt the coffee park master plan Which includes two playground areas ages two to five and five to dwell fitness stations picnic areas barbecues pathways pollinator native garden Community corner dog park portable restroom landscaping turf irrigation two monument signs shade structures fencing Security lighting ballards boulders and future public art. Thank you Thank you so much for the presentation. I think you did an excellent job Describing the process having participated in several of those meetings. I think it's a very accurate representation and I know We have plenty cards here and It's kind of interesting when you ask for that community feedback, and then you receive it And there wasn't just one golden ticket that everyone that's it So I really do appreciate all the effort on city staff and carlo and macy young curtain brianna Your assistance with working the neighborhood through this process. I'm very appreciative of your effort And I think it shows with this final product council questions for staff Miss let's let's start over here victoria Thank you so much for all the work that you did and I want to thank my board of community services member carol quant for giving me a really detailed tour and and Explaining this process and how much effort went into it and how much neighborhood Outreach that that you did and that's really what we're looking for in in these processes I do have a question about the portable restroom. I'm wondering how it would be determined in the future If you know you said if there is neighborhood If the neighborhood fears about it being used for Non-restroomy purposes go forward. How would we determine that? We'll we'll listen to the community feedback and depending on what we hear we'll make an evaluation and also Circle back with the entire community About removing it if we need to if it does become a nuisance This is not something we experience with other portable restrooms in the community So we're hoping that it's going to be a positive I really hope so too Miss comes Thank you, and thank you very much for the for the process. It's really impressive Um, and I should also thank my board of community services representative panel of an helsima Thank you for your help and for your guidance on this one. I have some questions Um Is there any additional sound buffering available or being suggested for the dog park area? Right now the type of buffering we're anticipating would just be planting so we're we plan on landscaping the southern border and the other It'll be a little taller on the southern edge because that's closer to the residences We're planning on land I saw the berm For one area and I didn't know if you were also birming to the yes So there is a there are a couple high spots on the park Along this on long dogwood drive is one of those high spots We haven't gotten into the the weeds of the grading yet But there's an opportunity there to spoil some of the soil that we may have to Take from other areas of the site and create some low landscape buffers We don't want to make them too high because we don't we want to have eyes into the dog park Yes, but we can do that and with planting that's dense enough. It'll definitely provide a buffer There's also a road between it to the residences which will provide some just ambient sound that way Interior to the park The the berm between the playground will provide a little bit of a visual buffer And some and some sound buffering to the playground on the the north edge of the dog park We'll probably keep the plantings a little bit lower than we're planning on the southern end. So But that's going into the turf. So I don't only think that'll be much of a problem Are you making are looking at the design are you making the assumption that People will walk to the dog park as opposed to drive their dog to the dog park Sure, the the neighborhood parks attended intended for people within the neighborhood It's within a half mile of walking which is about a 10 minute walk So I'm guilty of occasionally driving my dogs to a dog park that is too close Right for me to be doing that. So I'm aware of the of the parking. Yeah, people are always going to drive there There's limited parking around the park, which is it's how it's intended street parking for a neighborhood park But we're hoping that the majority of the people in the neighborhood The people using the dog park are going to be people coming from the neighborhood, right? I'm always concerned when the entrance to a dog park appears to be fairly far from the corner Where you might start walking your dog Because the distance from the corner to the entrance It's sometimes very hard to convince your dog to wait till they get to the dog park Um, so I'm eager to see either Baggies be made available At the corners or that the entrance to the dog park Be close to where you first enter the park rather than that you have to walk a distance This is a personalized dogs talking Sure. Well, I would say most people are entering at the four corners of the park. Yes So we wanted to keep the entrance a little further from the playground just so you don't have You know, there's a double gate. So when you enter You enter the first gate. That's where you take the leash off But you never know dogs can get wily and so we wanted to keep that entrance further from the playground and I don't know how we we could choose a different corner But you might have a look at that just because it's really hard to get from the edge to the door And not have an accident on the way. Sure. Thank you. If the dog doesn't think it's an accident Thank you for that The other question I have has to do with how the porta potty Portable restroom area first off. Thank you. I think it's a good idea and I will listen about it, but I think Again as a person who has had small children at a park. I appreciate having there be a Facility near the park How does the service vehicle get to the porta potty to service the porta potty? It's usually there's some kind of truck that pulls up and wants to back in or something and I'm not seeing the route Maybe it's here and I just don't see it. Well the uh, the Sidewalk it's a little difficult to tell on the screen the coloring But the sidewalk that runs along the the western edge From the corner of amanda place in mocha down to the corner of dogwood in mocha Is going to be a 10 foot wide pathway. That's vehicular rated. Okay, so that's where the park maintenance vehicles will get in That's why all the picnic areas are right off of that path so they can drive into the park if necessary And unload the trash cans and also service the portable restroom Can you also clarify for me in the dog park? We wanted eyes We don't want to really look at the Facility but having a barrier so we can't look at it also is a concern of mine So can you sort of clarify how you made that decision? Sure the The enclosure will very tightly fit the Portable restroom so there won't be a lot of space that someone could squeeze in between it looked like there was a screen Sure, that's a that's an example as a way if We could I think We would probably rotate the enclosure so that the it opens directly off of that path because it's wide enough It'll have to be an ADA Accessible restroom so we do have to have like a clear landing pad But we can do that on that 10 foot wide path that we were talking about so that the opening The enclosure would be on three sides and it would open into the pathway So and the screen wouldn't be a solid screen. It probably would be something like a perforated metal Or banding so but when you're when you're far away, it's like a fences with gaps in them. You don't really see the gaps there Um, it'd be enough to screen the enclosure But if someone were somehow to get in there and do something you could see that it was a miss But it wouldn't there wouldn't be a lot of room between the bathroom and the enclosure for there to You wouldn't be able to hide unless you stood right in front of the door. I think okay. Thank you and Last question I really love the use of art and art in public places. So I want to thank you for The incorporation of that Do we need to make an amendment to the way we do our art in public places funding So that neighborhoods as well as downtown can receive art in public places dollars Because my my recollection a while ago was that most of the art in public places dollars ended up in the downtown and that We have more neighborhoods now Yeah, that is not necessarily due to any policies or restrictions on how the funds can be used It's more due to priority areas that were identified in a master planning process on where to focus our Art installations and our efforts for public art So the funding for this project that's coming from the public art fund is coming from our kind of general public art fund But it's also coming from specific in The 1% of park development fees that the public art program receives that have to be spent on public art in parks So, um, so it's not specific to downtown. It's okay in any parks in neighborhoods. Wonderful. Thank you so much Again, this is just fabulous. Thank you My senior rogers Thank you, mr. Mayor So, thank you so much. I actually I'll probably have more questions after I listen to neighbors Give their input a little bit, but I did want to ask what level of coordination is going on right now with Other aspects of the rebuild and in particular looking at this I know that there will be a lot of activity trying to get this done over the the next year But wanted to make sure that it won't also impact folks who are trying to rebuild their homes as well We'll be very really careful as we plan out the construction process And it's it's going to be a two-phase process. So it shouldn't it really should not have a significant impact on the Neighbors probably the opposite if you've driven out there recently There's a lot of neighborhood activity and they park along the park, but there's always open spaces for future construction vehicles to park and they can stage in the part of the park that is not being constructed at the time in order to eliminate You know lack of parking on the sidewalk. So we'll be really careful in coordinating with the neighbors The future construction. So we're not impacting. We absolutely do not want to impact the neighbors rebuild process And I really appreciate that. I do know two of the things that we've heard a lot about is staging of materials and then also Materials in the right-of-way or construction equipment in the right-of-way. So I do appreciate that and I hope We don't have a problem with that ultimately If you'd go to uh slide 31 So specifically if you look at the the two photos that are on the Right of it, uh, that's uh from finale park I live in the anadel apartments right there and one of the things that's really great for the community is the walkability of dogs and in fact the Waste stations the dog waste stations are about every 100 yards or so Throughout that park and through the apartment complexes that are there. Will we see a similar Intent if you will of putting those waste stations around the entirety of the park not just localized at the dog park Yes, that is correct when we put in new dog parks And we're trying to amend this for existing dog parks We try to place them throughout the park because we know that even though you're taking your dog to the dog park You may travel through the park to get there. Yes Great. Thank you so much Thank you the only question I have because I've heard different Funding sources. Could you give us an update because I know femo is in then they're out Can you just update everyone with what are the funding options for this? Sure, I uh We the estimate for the park overall to rebuild is around five million dollars Uh, carlo macy is going to be working on updated probable costs in the next few weeks So we should have some more accurate numbers. Those are just ballpark figures And we do anticipate that there's about 2.6 million dollars from the city's insurance That we can start using Also, the santa rosa parks foundation is a non-profit organization raising funds On behalf of all the fire damaged parks including coffee park and they've raised about 41 000 so we can add that The fema contribution to this is estimated at 122 000 dollars Which may change over time as we learn more about FEMA's processes and we're working diligently with them, but That is a definitely a moving target number So overall we're looking at total contributions of around 2.8 million And our gap in funding is a little around 2.2 million depending on the details there And so we're looking at filling those gaps with the Measure m funding that's something we've definitely want to move forward with we're also looking at granting opportunities and We also the coffee strong is organizing to raise donations As well and and to submit those to the santa rosa parks parks foundation Is a pretty significant donation coming through so we're looking at a lot of opportunities to fill the funding gap But that's the scenario right now Great. Thank you so much for that update Okay, no additional questions. So this is a public hearing. So I'll open the public hearing Uh, I would ask that you fill out a card. It's not necessary, but it makes it a little bit more efficient So first up dwayne duit followed by jeff o krapke Hello, my name is dwayne duit. I'm from roseland I'm very glad that this process has gone forward for these people who suffered during the fire It's a great project climbing together in a short period of time In a very wonderful way I just want to make sure of a couple of questions one is Will this be the last word for the citizen's and residents nearby to influence the design and building of the park and then the next one is about the Porta potty you call it a portable restroom, but it was a porta potty I was on the steering committee for what's called bayer farm park over in roseland and also have seen the redevelopment of olive park near roseland And one of the dilemmas about restrooms and porta potties Is they're difficult for the city to maintain and during the Bayer farm discussions We thought we'd had the master plan finished. We were told there was going to be a restroom put in and an expensive building was built with restrooms, but The public doesn't get to use them. They're locked and they use porta potties And at Cesar Chavez day on saturday that just occurred They brought in some more porta potties. So there were six porta potties out there for 50 or 60 people And it's just not a comfortable thing for a lot of members of the public to use porta potties Especially the american disabilities act porta potty. It's Just a bit Not respectful to a community if you will so my main concern is that you rethink this portable restroom approach and that you also make sure to keep the Community involved all the way through the completion of the park Because in my previous experiences Once the master plan has been completed The staff hasn't told the local residents who'd been involved what's going on and then something just appears And it's done So these kind-hearted and hard-working coffee park residents Really should be kept in the loop all the way to the very last moment when they get to cut the ribbon and say this is Our neighborhood park wonderful for them. Congratulations Are you doing jeff followed by john ellen? Thank you Good evening Good evening. Mr. Mayor counsel My name is jeff. Oh crepeki. I am the founder and president of coffee strong a former and hopefully future resident of coffee park as well First I just want to say that There should be a huge thank you and I commend the city staff That has worked on this from the beginning whether it be Jason nut Kahlua barns gen santos tara the carlal macy team everybody has gone out of their way to get input I have not seen any sort of grass roots information gathering and interaction like this before In my time in santa rosa I just want to start my comments on on on this by saying It's imperfect, but it's imperfect because it can't be perfect When you have 2,000 homes trying to decide on what they want in a park You're not going to get one cohesive voice We've done this in the most diplomatic and democratic way that we thought possible Coffee strong has had as many as half a dozen people regularly interacting with city staff As well as getting regular reports To the progress of what's Excuse me to the progress of what's going on We're doing the best we can we can hear our neighbors. We are aware of some of the concerns our neighbors on mocha dogwood and a man of place have However, it is larger than just those residents. It is the entire community that wants this park back In terms of funding I am able to say today that it is no longer 2.2 million It is now 1.7 million because we received a $500,000 grant from Kaiser Permanente thrive That is going straight to the parks foundation To help fund this and specifically this park and this and this Because it is something that will generate a community It will Help the community heal it will help the community come together and it would also with the the other amenities Promote health Healthy living so I encourage the city The city council to approve this it is the best plan that we can come up with It is something that we direly need to heal as a community and to have our kids be able to come back to this park As you see even our even our kids from the local school are involved in this process It is something that we need to heal and come together again as a neighborhood that we once were Thank you. Thank you. Jeff John allen Followed by brian buchon Good afternoon. Mr. Mayor distinguished members of council My name is john allen santa rosa resident chief operations officer for apm homes and a board member on coffee strong I support the resolution for approval of the Coffee neighborhood park master plan This has been an in-depth process while remaining sensitive due to the nature of the loss While some elements of the park may not be desired by a select few It is the overall desire to move forward with the reconstruction of the park Parks enhance our community and it is important for us to remember that community is people And moving forward with this master plan will allow a space for the people in coffee park to gather play Walk talk eat and converse with each other in a communal location After the 2017 wildfire that took our park homes businesses and lives It is the resilience of the community that have brought us closer together And it is that sense of togetherness and community that has allowed sonoma county to lead the nation in disaster recovery efforts While the master plan for the park does not please all Neither did some of our recovery efforts after the fire But we move forward utilizing what would work best for the masses With the passage of this resolution it will allow for the continued healing to take place not just in our homes Neighborhood meetings or a block party in the street, but in our park Where we can feel and live With that sense of community that is our silver lining from the 2017 wildfire I encourage and endorse the adoption of the coffee neighborhood park master plan. Thank you Thank you, john Brian followed by oliver Hi I've been working on This park since january of last year I've been working with the neighbors to make sure the majority of their voices were heard I feel they have I feel jen santos especially listened every time there was a concern she was there um She changed the dog park when there was a concern between The dog park and the kids playground area. She moved them further apart She put up more buffers um Carlisle macy did a great job at listening to the feedback given And overall from the beginning when People told me this accelerated timeline would never work and I was crazy It took me what? six years for andy's park I really appreciate jen Working with me on the accelerated timeline I gave her And I appreciate all of carlo macy for all the hard work and I believe uh This isn't the park I want but it's 100 the park I will accept Thank you Thank you, right Oliver to us when we asked what we wanted for the park Great. Thank you, oliver Debbie bratberg followed by kara lemieux Hi, I'm debbie bratberg and my husband and I are original residents 30 plus approximately years we border the park And I do appreciate very much the process I've been involved in it since the beginning in august gone to all the meetings filled out all the surveys talked with all the people In the planning committee and I feel like it is Um Something that it is generally It's what we voted for so we accept it and I Think it is a well compromised well thought out plan where nobody is going to be completely happy with it because there's just so many of us involved but I think we can all accept The the proposal that's coming forward And I appreciate that Whatever changes that if there are changes that we would Be apprised of what is going on because it's extremely important to us as a neighborhood Very important to me As a family member who purchased the the property 30 plus years ago based On the simple neighborhood amenities of coffee park and not wanting to overdo What we have Concerned that it will bring in people from outside of our neighborhood In particular the the dog park and in the bathrooms because they're amenities that were not there before so But I accept it and I'm really looking forward to the park opening So I appreciate all the work everyone's put into it. Thank you Thank you debbie Kara followed by mark richardson Hi, um My name is Karla meal and I lived in coffee park along with my husband and daughter From the first month of my daughter's life To the fire when she was three and a half years old almost any non rainy day. We were at the park My family misses the park From what I have observed the process to get this proposed master plan has been very thorough in addressing the needs of the neighbors My family is excited My family hopes to move back soon and my daughter will start kindergarten in chaffer I am looking forward to coffee park being an integral part of my daughter's Childhood again as well as our neighborhood as soon as possible The approval your approval of this plan as As is will facilitate this. Thank you. Thank you mark richardson followed by pain miller van hosemer Hello, my name is mark richardson and I live on dogwood drive Front and center to the dog park and I would say that I bought the property because of the view of the beautiful park and now you With this plan Proposed to obstruct the view And put a dog park in mine in front of my my property. That's Not acceptable. We didn't have a dog park before we don't need a dog park it's Not going to really help the community as I see it the community was Uh brought to the park before and we didn't have a park. We don't need a dog park in that in that area It's just it's an eyesore and it's I know it's been moved because people have complained about the position of where it was It used to be on the north side of the park. They complained about it So they moved it to the south side of the park exactly where I live And uh, it's not acceptable Thank you mark Pamela followed by jesca la duke Hi, my name is Pam van helsema and um, I'm uh, I'm from coffee park I've raised my three children there over the last two decades We call always called coffee park the walking park because we could walk or ride our scooters there It was our closest to our home I would like to acknowledge my neighbors who have been unbelievably committed and thoughtful and hard-working to Bring this plan together people like brian like lani Like michelle rom and others who have worked so hard on this and I want to commend the city for listening and partnering with our Neighborhood to make this a priority in the rebuilding. I want to acknowledge Schaefer school principal kathy harris for bringing the major Stakeholders in the park's design and redevelopment the children of coffee park Into the process in a very thoughtful way and they did an in-depth research and study and presented their findings and their design ideas To us in a public setting which was really impressive and I've bragged about it to so many people. I know I want to thank the city and terra tomsa and the art and public places committee for Creating the rfq and trying to find good artists and and engaging and functional art for our park And i'm really excited to see who that artist will be and what that will be like I want to acknowledge that the city has listened And provided many ways to engage and be part of the planning process And it wasn't just to make people feel like they were engaged But they were they really were taking our ideas to heart incorporating them changing things on the plan and respecting the concerns of people like the people who live on mocha lane and and And dogwood and amanda place as they worked with carlela macy to draw up the final plan I'm glad that the port-a-potty idea is A trial basis and I also have asked questions about what will be the criteria for deciding if it was a success or not So I would love for the parks to come back and outline some of that So we would know like well, what are we watching for and what would what would be traveling or what would be a success So I just wanted to stand up here and let you know that I think it's been a great process I think it's been fair. I think there's been lots of Opportunities to say what we desire what we care about and what our hopes and dreams are And I urge you to vote to support this plan. Thank you. Thank you, panel Jessica followed by el away Hi I also live right across the street on dogwood across from the dog park This is not the first time I have expressed my concern about the dog park I did I went to two meetings and I took all the surveys and It wasn't even moved there until the very last When all of a sudden it was on the master planet had been moved to dogwood um Here my biggest concern is that when you ask people who are for the dog park If they would still be for the dog park if it was across the street from their house They all laugh and say no Nobody wants the dog park across the street from their house And I feel sort of like because we're in the minority of two or three houses That are across the street from the house our voice isn't being heard And all the people who are coming not across the park or not across the street are fine with it because it isn't It isn't in their way or in their eyesight or anything like that um We loved our house before and we're excited to love the house that we're going to be moving into was the first house that we bought um as a married couple and Hearing all the people say that they wouldn't have a dog park across the street from their house Also decreases not that we want to leave anytime soon But decreases the value of our house because now we have people saying well, I wouldn't really pick that house That's across the street from a dog park um I don't think there's enough space between the houses 90 feet i'm a really bad estimator, but It doesn't seem that far away 90 feet doesn't seem that far away. The street is not a big street I heard someone say that there's a street in between the houses. It's not very large Um, I also have lived there for a while So I've seen that a lot of people do come park their cars and go and now I am fearing that that's going to be happening With dogs now dogs walking in the street walking to the park. I don't think it's like you were mentioning I don't think it has a very accessible entrance um, I'm not Saying that I think it should be moved to any other side of the park I'm not opposed to dog parks. I take my dog to dog parks, but I don't really see any residents Homes close that close to dog parks We built our house with a second story to have a view of the park and now our view is going to be of dogs Playing and and just to be blunt doing their business. That's our view now and um The what's the last thing I was going to say I'm obviously not happy about it So I just want you guys to consider that the dog park is affecting those homes that are right there And the reason that a lot of people are voting yes for it is because it's easy for them because it's not In front of them. So that's all I want to say about that Thank you. Jessica Ella way I'm I'm el away a fourth grader at Schaefer Charter elementary school on behalf of all my fellow students Especially the fourth graders. We appreciated being included in the coffee park rebuild It was fun enjoyable and overall academic activity Which helps all students practice important skills only throughout life including working in small groups thinking of others overall Skeletal size and overall math Working in groups because we split up into groups to work on each individual activity you can do there And thinking of others because we thought of all the age groups that would be playing there and using the park So we didn't just think of us and skeletal size because What would be a small space on the map is a huge space in real life overall math because who you worked on perimeter and area in the design of each Place you can use in coffee park And I would like to thank you all for listening to what I have to say and giving me the opportunity to share my experience with you And represent my fellow students and their work Thank you Ella and For those of you that heard Ella's presentation of the community meeting. She was phenomenal You did an awesome job. So your your preparation in the presentation at that meeting was phenomenal So well done Ella once again well done So Those are the only cards I have here You need and hadn't filled one out. Is there anyone else who would like to make comments to the council on this item? Seeing none, I will close the public hearing I've got this item. So what I'd like to do is make the resolution see if it gets second in then we'll open it for any comments from council Oh, actually before I do that there was one question that someone made a comment on Jen could you share us about Input is this the last opportunity once the master plan is either accepted or not? Is there another opportunity for input or tell us how that process works? Sure, we will definitely keep the Folks in the coffee park neighborhood well informed We have our website that has ongoing updated information at all times at all of the public meetings We put that website out there as well. We have email blasts. We have everybody's email address If there's anything significant obviously, we'd put out a a mailer for that But we'll keep folks updated on the process and the timeline And any any changes or anything like that through the website and the email addresses as well So if the master plan is accepted, what is a process to change the master plan? If you approve the master plan tonight, we'll be coming back for a master plan amendment If you wanted to make any changes to it would you be another public hearing? It's another public hearing and community more community engagement To amend to amend the master plan, but master plans are living working documents You've seen this come before you many times with amendments for other places But considering this park was fully built out. It's not something I would see as an amendment coming back right away Okay, thank you council. Are there any other questions before miss combs? Thank you. I have a question and I'm not I hope you can answer it. I'm sorry. I didn't provide this question earlier I know that we have a dog park Near the deterg round barn That is fairly close to a set of houses across the street Can you help me see what the distances are? Is that roughly the same distance? Is it further away to those houses? Can you just let me know? Yes, the distance at the dog park the closest if I were to draw a line perpendicular to The closest home to the nearest point of the park and I'm talking about a fence The closest home is 60 feet And they're the other homes. I think the closest home is pretty close and the other homes are about 75 feet And this one would be 90. Yes 90 at the closest point. Yeah, okay, and Did I hear you mention that they're depending upon the Grading work and the ability to plant that there would be some screening Yes, there's a the dog park is set about I'm trying to look at the scale here. I think it's about 15 feet from the back of curb So we have plenty of space there to plant trees and also to plant Vegetation that will grow to about three or four feet high and hopefully as wide as probably about Whatever shrubs we use probably we'll get about eight feet wide and they'll have ground covers So yeah, there'll be plenty of landscaping in that 15 foot buffer area And just because it came up There were other locations that were looked at for the dog park How is it that it came to be Where it is now as opposed to any of the other possible locations that are within that area including smack dab in the middle When we did the schematic designs we did three designs and we created those as sort of a I would call it like a sampler platter of amenities that could be included in the park and what they might look like And the feedback we got we had two of those schematic designs showed the dog park One in the corner the top With the northeast corner Sort of at the end of the Amanda Place cul-de-sac And another sort of centered you see where the path goes up closer to the cul-de-sac and comes down Another one centered there and the feedback we got Was that it was especially from the people on Amanda Place that Putting an amenity as you mentioned that some people may drive to and want to park fairly close to in a cul-de-sac Which is not a through street Would put an undue burden on the residents who live there because if you drive into Amanda Place to find a parking spot And there's not one there you have to turn around in the cul-de-sac and leave rather than just keep driving We also looked at so anyways we eliminated putting it on the north end of the park putting it on the West side of the park we didn't want to take away from the playground area and also those the group picnic area with on the The the round circle one that's sort of on the Three quarters of the way up on the west side. That's where the original group picnic area was and we got a lot of feedback That people loved to put bouncy castles and all sorts of stuff on that lawn We wanted to maintain the ability for people to do that So that left the southern edge and the eastern edge Putting a dog park along coffee lane Would really change the character of the park it would be very different than what it was before And also because coffee lane is that major arterial People just driving through the neighborhood, you know Sometimes I drive along coffee lane to get to my home I don't live in the neighborhood, but that that's a great way to advertise You have a dog park and attract people from outside of the neighborhood, which we heard repeatedly was something that people did not want and so that left us with the dogwood which Considering all of the other things was a really good space because the only thing that existed there before was a group picnic area and we tried to Think about maintenance concerns and grouping activities and so we put all the picnic areas sort of over together like I mentioned before It's a great open space. It's relatively flat It has the ability to provide some burming there because it exists already And uh, one of the things we heard a lot was people want shade and there are existing trees there So we could put a a dog park in there and immediately capitalize on existing trees without having to wait for them to grow and provide shade Thank you this morning Thank you mayor I'm curious if we know from other areas if Places that have installed dog parks near houses have any data reliable data on If it does devalue their homes or if it ends up being neutral once people acclimate to it Based on some of the preliminary research I did Um There are more dogs in the city of san francisco than there are children and that's a pretty common trend around especially for You know, I'm in my early 30s and I don't have any children That's a pretty common thing. I think for people it's hard to buy a house So most people can't even afford to have kids and said they have dogs So when people do go to purchase A home Having facilities for pets is really desirable and I read several papers that said It's one of the top real estate trends Up-and-coming trends to people want to live by a dog park Thank you. I appreciate that but my question is this having it in proximity within 100 feet Is different than living close to I'm wondering if you know and it's okay if you don't and I Didn't provide this question in advance I'm going to venture in here and say we have not done any research on property valuation explicitly Just wanting to feel figured out. Okay I will say that there are I have data on two other dog parks in the city that are near residential finale park the closest home is 100 feet And uh cook school the closest home is 90 feet Just to give some ideas that there are dog parks in other areas of the neighborhood and perhaps we could You know look at what home values are in those areas. It's thank you Okay, let me go ahead get the Motion out so I would move a resolution to the council the city center was approving the coffee neighborhood park master plan And wait for the reading the text We have a motion a second. Um, mr. Oliver to start with any comments Uh, absolutely. Mayor. Thank you. I didn't have any questions. I think all the questions have been asked of the process It's it's amazing to hear and I had heard about this process going on in coffee park and the Development design of what you want as far as your your neighborhood park And uh, very promising and this is one of those situations for me was kind of Nose in fingers out and my nose is in it today and I heard what you have all pulled together And like I said, I think all the questions have been asked and I have to trust that The community the neighbors the households families were all guided by Not just our recreation and parks department but other departments that provided input in this development And I know and I don't I have never seen in my term on council Or we've had a hundred percent agreement on something from our from our community It's it's tough to get there. But uh, like you said jeff, it's it's not perfect, but it's It's pretty darn good And I think it is I think it's and and I'm impressed by the speed in which this happened Uh and getting this back because I I do believe that Neighborhoods have to have a park. It's it's part of it's part of the nature of a of a neighborhood For kids and families and others and dogs to be able to have a place to play So without any hesitation. I am supporting this tonight, mayor Thank you, miss combs Let me mr. Vice mayor. Yeah, I just wanted to do a thank you as well to coffee strong and to all the neighbors who've come together to help with these conversations We've seen in other jurisdictions rebuild is really contentious Things do not go as smoothly. I hope you all will remember this as the art installation conversation moves forward as well Because we know that there's no way there's thousands of folks In the immediate area and Over a hundred thousand folks in the city who all have a different opinion on what they should see whether it's from rebuild or from moving forward The park as was said is a compromise. It is a lot of work from neighbors And I listening to the community I'm not going to change that that design. I do hear from folks about the dog park I will tell you I am also one of those early 30s can't afford a kid has a dog and found the dog park extremely Desirable as a Lure to move into the area that I live as well So I do know that it's an adjustment for some folks But I do think that what I've seen from coffee park is folks want a vibrant connected community And I hope that this park delivers on that Miss combs. Thank you And again, I don't think we can thank this neighborhood enough Um For rebuilding and for rebuilding the park. So first, thank you very much for all the work you are doing For your commitment to stay in santa rosa. We we notice it and we appreciate it I know we have had another dog park relocated And I'm wondering if similar to the porta potty We can do this as You know, we intend it we started this way, but keep notes and keep track of it To make sure that if it's going to cause problems that That we're mindful of that The where the relocation happened was an 80 acre park much more real estate To relocate a park in this location would be as I think a significant change to the park So I'm not saying don't do it. I would just want to make provide that context that where that happened was that place to play Yeah I am aware of Of where it happened and that they had lots of places to choose from to go But I think that we can consider it as a trial location Because we have in the past Don't want to go down that shoot. Um, again, I want I want to thank thanks staff And I also want to echo the other shout out to brian I know you started, you know getting that feedback and that was so important I know for the information that staff received there So I'm wholeheartedly supporting this having been in the neighborhood for over 30 years I know my slightly overweight cocker span is going to appreciate the walks actually to go inside the park and not just walk around it So council, we have a motion to second your votes, please And that has five eyes passes unanimously. Thank you very much and congratulations All right, we have a second public hearing Mr. McGlynn item 15.2 item 15.2 public hearing Amending title 20 zoning of the santa rosa city code public noticing text amendment Amy Nicholson City plan are presenting Thank you mayor schwedhelm members of the council the item before you is a public noticing text amendment This proposed amendment would modify three sections of the city's zoning code Also known as chapter 20 of the city code regarding public noticing These recommendations have been Incorporated into the ordinance before you In concert with the city's community advisory board the mission statement of the open government task force in addition to members of the public and the city's housing action plan The purpose of the amendment is to modify existing requirements and practices to result in more clear effective and inclusive noticing This is achieved through increased methods recipients and also lead time The goals are to provide additional notification of projects affecting all neighborhoods in within the city and also projects That might be of interest to anyone citywide ideally this results in individuals feeling more encouraged to attend meetings or provide feedback, especially because Their information could be received earlier in the process In 2014 the council formed the open government task force Whose mission was to inform the community about the current status of open and transparent government And to present a report with improvements Or best practices for an open and transparent government In october of 2016 the council accepted the housing action plan prepared to meet And help address the city's ongoing housing needs And a part of this plan was to streamline entitlements for housing projects this includes The city's noticing requirements and having members of the public involved in the process earlier to hear their issues and hopefully have those addressed earlier in that process In 2017 the city entered into a contract with mgroup to help assist with permit streamlining efforts Including the improvement of notification practices The city also met with cab members to review permit streamlining process changes And also to review their comments on city's noticing requirements During this meeting cab members Emphasize the need to utilize social media and also email notification for projects In addition to improving the clarity of notices and also to provide earlier notification The city has also received general feedback from the community that the current noticing requirements are inadequate And and these comments range from who receives the notice Whether that might be a tenant or the proximity in which the notice is distributed In february of 2019 the planning commission unanimously approved the resolution before you Which would make these zoning code text amendments I'd like to just step back and talk about opportunities for public involvement that are currently in the development review process So this slide here shows different meetings and notices The first is called a neighborhood meeting This is not a required meeting for all projects, but it is required for any Project that includes a public hearing that might affect a residential neighborhood During these meetings city staff can explain the development review process and the applicant can describe the project And the purpose is for members of the public to be able to ask any sort of questions and provide their comments And that way their their concerns are heard early in the process when the project is is still evolving Now while a neighborhood meeting is required For projects with public hearings a planner can use their discretion to require it for a project that might include a public meeting And so again the zoning code sets the minimum standard But planners can use their discretion to require more than what the code requires Concept design review was mentioned a few times during this afternoon's meetings. It is An elected exercise generally for development projects The design review board provides comments on a project and members of the public are welcome to attend these meetings And provide any comments At this time these items are not noticed to the public And we'll talk about the changes that are proposed in just a moment The notice of application is a a letter that currently goes out to residents within certain 300 feet of a project site That explains that an application has been filed with the department and that they are Invited to come review the file and ask questions or make comments. This is not currently required by the code And then the last opportunity for public comment Is during the public meeting or the public hearing? This is the final step of the development review process where the review authority takes action on The proposal and members of the public are able to provide comments So this is a Table that shows what is currently required in our code on the left side and what is proposed to change As a part of this amendment The top Row shows meeting items that are noticed and so one change is that the concept design review items would be noticed With this text amendment again. This is a meeting that happens very early in the the process The distance for mailing is proposed to increase from 300 feet to 600 feet Tenants would also be noticed And onsite signs would not only be required for public hearings But also for neighborhood meetings and concept design review And this is really important because people who might not live in the area But they might work in the area take their child to school in the area. We'll see that notice Very early in the process again not right before the public hearing The internet is currently underutilized for public notification. The zoning code currently does not require any internet notification The proposed text amendment would mandate that all notices were posted on the department's website And that social media is utilized as appropriate There is also No requirement for email to be used for notification purposes in the code currently This text amendment would require that all notices Were emailed to members of the community advisory board in addition to An opportunity for anyone to sign up for our electronic distribution list Which would allow them to receive notifications for any project citywide And then finally we have the notice of application again, this is something that Generally planners send out Early in the process once an application has been submitted. However, it is not required This proposed amendment would require That a notice of application Be mailed for any project that has a public hearing and then also for projects that received concept design review And i'm calling this out specifically because our Resilient city development measures ordinance allows for zoning administrator approval of projects Within our priority development areas specific projects including housing projects These projects do require concept design review But they are actually acted on by the zoning administrator at a public meeting So we didn't want these projects to fall through the crack of not not having a notice of application being required And while not a part of the text amendment before you The planning division has redesigned the public notices that are distributed to Property owners and in the future tenants. Um, this is a pretty text heavy example. It's difficult to Read the pertinent information at least at a quick glance So the new notice and as Jessica jones mentioned earlier today has been soft launched and generally well received Includes graphics and also more clearly calls out the important meeting information Project details and who to contact for additional information And then we've also added A the link to any review authority that Will include any of the project plans so that if someone's not able to make it down to city hall to come look at the file They know the website to go to and they can go ahead and review All of the written material and any plans prior to providing comments The proposed text amendments have been found exempt Pursuant to sequel guidelines section 15061 b3 which is known as the common sense exemption Sequel only applies to projects having the potential to have a significant effect on the environment And these proposed amendments wouldn't allow for development, but rather Future development projects could benefit from this enhanced noticing, but those would require their own sequel analysis The text amendment before you was notified by one eighth page posting in the press democrat And was emailed to the community advisory board and posted at city hall at the time of this Presentation Getting created. We didn't have any public comments. However, we did receive a public comment recently that Was in support of many of the changes proposed There were some comments made about the legibility of the postcards and the sizes And so I would like to add i'm not sure which size postcard The particular individuals saw but we have been Using kind of a larger size generally than what was stated in the email So we're hopeful that that that is an a continued concern with the larger size And with that the planning commission and planning and economic development department recommend that the city council introduce an ordinance amending city code chapters 2050-2052 And 2066 to modify public noticing requirements as outlined in the proposed draft resolution Thank you for that presentation Amy I really do appreciate rather than just doing mail because I learned from some of my colleagues Unlike me who checks my mailbox every day. Sometimes it's like once or twice a month So I appreciate the other avenues to actually get information out to members of the public Council questions for staff Victoria Thank you mayor So first of all again I mentioned earlier that this is a great interest to me as somebody who who sees things and just kind of is like Oh, that's a lot of text. Okay so um One of my questions for you is will the hard copies be mailed out in Spanish and English We do not currently have a plan for mailing notices in Spanish Would it be Feasible to mail double-sided or at least in areas with heavily Spanish speaking populations to do so Based on conversations that Planning staff have had with the office of community engagement Um, there is obviously an increased cost to translating public notices, especially because they are Very specific to the development That is a continued conversation as they're exploring the Impacts of bilingual noticing to council agendas They're looking into what the operational changes would be And what the fiscal impacts would be and so we're going to continue this conversation to see how we can have Noticing be available for more of our residents. Okay. Thank you very much. The other question I have is um Or as related to the the newer Graphic based mailings having to do with the font size Um, I'm wondering if there will be a font size minimum on that so for people who need glasses or have difficulty seeing You mean like the city manager? We don't need you to see that We have created a template that actually pulls all this information from our permitting system So it's accurate with the address and the project description the contact information And so the design and the font size is actually stepped by that Um, at this point, we've found that the font size is Legible for people who have read it except for in that one case that was referenced in the email If we hear concerns about it not being legible, we would definitely increase be able to increase the font size I just I want to echo so it's legible to people who have read it I just wanted was hoping that we could uh, I understand, you know that we get really fine printed the bottom for a da stuff And things that are kind of boilerplate, but for like them The bulk of it like when the meetings are, you know, I'm hoping that we might be able to keep it at 12 point or higher um, and then the other question I have is The social media plan. I'm so excited to see something that that we did on community advisory board land here and I'm wondering How you'll determine that social media is being used appropriately and again Will there be special concessions made to reach the social media uses of our spanish-speaking population? so many projects Would many large projects and I and by large projects. I mean a new development A land use that is known to be controversial like make perhaps cannabis land uses um, would be great candidates for social media um, I It's going to be a case-by-case evaluation by planners Certainly after reaching out to the neighborhood initially There's you can get a good idea of how much interest there might be in a project and how effective social media noticing might be um, and in regards to the um bilingual question We are wrapping that into our conversation with the office of community engagement. Thank you so much Any other additional questions? Okay, this is public hearing. Let's all open the public hearing madam. Say clerk. Do we have any cards on this item? You you you need You you didn't you don't have to fill out a card Looking at staff no firefighters want to comment on this hearing none No, I'm just toying with I'm seeing if director gooin wants to maybe step up to the plate Seeing no one rise. We'll close the public hearing Uh, council member phleming and I believe you have this item I do have this item and I just want to say one more. Thank you to staff for taking this on this is so important To us and uh, you know, I just really I can't appreciate enough what this will do to increase engagement and um community involvement so here goes I move the ordinance of the council of the city of santa rosa amending title 20 of the santa rosa city code sections 20-50 point zero point 40 comma 20-50 point zero five zero comma 20-52 point zero 30 zero and 20 dash 66 dot zero two zero to modify public noticing requirements File number res 19-001 and weigh further reading of the text We have a motion to second any additional comments Seeing none your votes, please And that is four ayes from the remaining four council members that passes. Thank you for the presentation All right, we're going to keep on rolling. We'll go back to item 14.1 our report item. Mr. mcglenn 14.1 report resolution professional services agreement for the development of a wildfire annex to the existing local hazard mitigation plan and creation of a community wildfire Protection planning compliance with the healthy healthy forest restoration act Scott moon chief fire marshal presenting And some other guy attending All right, good evening mayors what helm members of council that are remaining Very pleased to bring this forward to you. It seems like a lifetime ago that we worked on this and um We are bringing forward a recommendation for a consultant to assist us in the very first community wildfire Projection plan that the city of santa rosa will have so moving forward just a brief history for you in 2015 16 the current local hazard mitigation plan was updated and in The beginning of 17 that was brought forward to council It also went to the office of emergency services for their review And then as we know the fires occurred october and we had an opportunity to rise or present itself in december of 2017 and i just want to make special note to Call in close with our water department also my prince neil bregman steve crawl and Catherine hall with urnson young they also assisted in the development of this application that we submitted In june of 2018 after review by the state and federal agencies We were awarded the grant and um just due to everything that was happening at that time with the rebuild We had to kind of take a step back and we couldn't pursue it right at that time However in december of 2018 We put an rfp together to request assistance from a consultant firm to move this item forward and in january we actually received four proposals and geo elements was the firm that stood out amongst those four candidates They presented us with a history of working in the fire service of working on plans of this nature As well as working with state federal and local agencies to assist them with development of these types of plans We felt very comfortable with their proposal. They also fell within the parameters of the funding that we have available to us so With that it is our recommendation that we move forward and we uh pursue a ps a or a professional service agreement with geo elements llc of lead utah and um This is going to be as i mentioned an annex to our local hazard mitigation plan specific to the wildfire section But it will develop a community wildfire protection plan And as mentioned community involvement is going to be key in this process So as we move forward we will be working and our hope is that you will support this recommendation that we bring forward And with that i am happy to answer any questions that you may have Thank you so much for that efficiently delivered presentation. You're welcome council president any questions for staff Seeing none. Do we have any cards on this item? We have no cards on this item also. All right, mr. Rogers I'm looking for the motion We're too fast for you I had the wrong one marked because of what happened I thank you I will move the resolution of the council the city of santa rosa approving a professional services agreement with geo elements llc Of leads utah for the development of a wildfire annex to the existing local hazard mitigation plan In creation of a community wildfire protection plan in compliance with the healthy forest restoration act and wait for the reading of the text second We have a motion to second any additional questions or comments See none your votes, please And that receives the unanimous vote of four. Thank you very much. Thank you very much Madam city clerk. Do we have any Cards for public comment? Okay. I do want to adjourn the meeting in memory of someone last week Member of our city santa rosa family the fire department passed away after a very brief illness After retiring from the fire department brian elliott worked in the cannabis industry I think really helped the safety of what we have here today So in honor of his memory, I want to adjourn this meeting in his memory. Thank you