 There are a lot of you who are new to this entire network of IIT Bombay research remote centers. So I will be doing a bit of a history lesson and then get on with the logistics. So the outline of my presentation I will be touching on these aspects. Yeah, I just wanted to give a background to why this project came about. As you all know the number of engineering colleges in the country has grown phenomenally and there is not always very good qualified faculty to cater to these students. So there is a massive lack of good quality education and there are scarcity of opportunities for teachers as well as students. I am sure all of you empathize with this situation. Professor Patak initiated this particular workshop in 2009 and the official name is Empowerment of Students and Teachers through Synchronous and A Synchronous Instruction. And we started it in 2009 and the early phase was with EDUSAT. So it was restricted to only those colleges who had the EDUSAT link up but unfortunately later on EDUSAT crashed. So we had to look for another alternative and Amrita University which is a collaborator. They came up with Aview which is a software which can be used on the internet and it can be used to create a virtual classroom atmosphere. So far we have conducted 9 workshops very successfully the 10th one is about to start on 12th June that is on computational fluid dynamics again at 48 centres across the country. And we have handled several core engineering subjects and also some as I said unusual courses like free and open software for engineering educators, solar photovoltaics and last this February we conducted a very successful program on writing effective conference papers for that we had a record number of 3500 participants across the country. Yeah this is the methodology that we follow normally the mega workshop is a exception to this rule. We identify institutes across the country and sort of these should be colleges which have a number of other colleges around them so that they could cater to a lot of teachers. And they should have a good infrastructure and good faculty. These are the key people at the remote centres. We have a remote centre coordinator. I have given out a sheet which contains what we expect of the remote centre coordinator and the workshop coordinator during the workshop. Now I am going to be coming to Aview this is the most important the most crucial factor in this entire workshop. If you do not have a good Aview connection there will be no workshop at your centre it is as simple as that. Because you have just imagine a situation where you have a class full of people 50 people and there is nothing on the screen they cannot see the faculty from IIT Bombay. So what happens nothing all of you get together and first IIT Bombay and that is it. But the point is if you have the good Aview structure if you have a good infrastructure you have tested rigorously with our technical team then there should be no problems at all. There are several people amongst you who have acted as remote centre coordinators earlier. Mr. Ajit Patil, yeah I suggest that you talk to everybody. They have conducted a very successful workshop on free and open software. So I suggest you consult him all the new remote centres consult him about how things should be taken care of at the remote centre end. This is another important feature of our workshop. We will be using the Moodle extensively and immediately after our presentation you will be taken to the lab where you will get a hands-on feel of how to use the Moodle. And all our communication everything will be done through the Moodle. So please make sure that you are fully familiar with the Moodle. Now I will come to the logistics for the main workshop. The RCC as I said earlier the remote centre coordinator and the workshop coordinator are the most important people at the remote centre end and they together will be handling the workshop. We have already advertised on the website we have also sent out brochures across the country. I have we have also given you brochures to do the advertisement and we have a database of something like 9000 teachers we may have already gone to them regarding this. So now the stage is set for the registration. So I request you all to also join in this advertisement campaign and try to get as many participants as possible at your centre. It will be a completely online registration we will maintain the registration here at on our server and I have said on the website that registration will end on 14 but we have decided to extend the date to 18th. So please do not ask us to extend the date beyond 18 because then logistics will be a problem. This particular workshop since it is a fully funded workshop the participants are asked to show proof of their employment and in case they are not able to upload it on our website since this is the vacation time we have asked the participants the interested participants to show it to the coordinators. So you will be responsible in you know checking whether the employment proof is fine or not and we will put up a short list of candidates around I think by 20th we will be able to put up a short list. So on 20th it will be displayed on the website as well as centre wise all the coordinators will be centre list with the names of the participants and their contact details. So from that moment onwards it is up to you to contact those participants and you know make sure that we will give them the Moodle ID, make sure that they have clicked on the Moodle link and got their Moodle ID etc. Yeah we will also display your phone numbers on the website when we display the list of candidates and they will contact you for further information. And we have asked if you could make arrangements for accommodation if you cannot if it is a big city it is fine but in smaller places if there are people coming from out session I request you to make arrangements. If there are no hostels of course we understand but please try to give them some accommodation at least. Again before the main workshop Sajjan Dixit our technical manager will send you a detailed schedule about which centre is to come for testing. Please, please, please adhere to that schedule that is a very crucial schedule because if you do not come for come on that day for testing it will be very difficult for him to fit you in at another time because there are more than 175 remote centres. It is extremely difficult for us to do anything in those 5 days. So please by 16 he will be able to give you a schedule. So you will all have the schedule beforehand please make all the necessary arrangements for the testing. We will give the Moodle IDs to the participants and we will also send you the creative performance license and the permission slip. In the 2A view we are recording the transmission at your centre and for that the participants will need to sign that permission slip. The inaugural and the valedictory functions are held in IIT they will be transmitted to you. You may you know invite the dignitaries at your place where possible if time permits we will definitely give a few minutes to your dignitaries to address everybody but I cannot guarantee you that at the moment. It will depend upon if minister M.H.R.D. wants to address the participants and things like that. There is a lot of protocol involved I cannot promise you at the moment. We will also provide you help lines very detailed help lines to help you during the workshop. If you have a problem with A view or if you have an administration problem or if you have problem with Moodle everything there will be a number available to you a person whom you can contact and get the problem solved. And we will be conducting extensive quizzes and solving assignments using Moodle. All the participants this is a research methodology workshop. It will involve a lot of writing assignments. So it is up to you the workshop coordinators to monitor this assignment and submission. These are the general timings it is expected to begin at 9 and end at 5.30. And we will of course mail the schedule to all of you and we will also put it up on the website as well as the Moodle. Now the Moodle is the forum where all of us can you know gather and exchange doubts queries solutions everything. Now I come to the post main workshop there will be a final assignment given to all the participants. It will they will be given two weeks to do that assignment after the workshop. And once they submit that assignment see that two weeks time will give us also the time to prepare the certificates. So that two weeks they are supposed to do the assignments and submit it on the Moodle. You will have to monitor it only then you will be asked to give them the certificates. We have planned on a participation certificate as well as a certificate of excellence. We started this in our solar photovoltaic workshop and to participants who did really well in all the assignments we have decided to give certificates of excellence. And it is again the workshop coordinators job to find to locate these good you know assignments and let us know. And then we will be publishing all the contents like slides assignments etcetera we will be posting them on our portal which will be released sometime in a couple of months. And everything will be there in open source for anybody to access and use. Now we come to funds. My colleague Mrs. Gaithonde will speak more in more detail about it but these are the general points. We will fund the workshop at the remote centers and we normally transfer the funds according to the number of participants that are registered at your centers. So we will have to wait till the end till the last date of registration. That is why earlier not to extend the date not to you know extend the date of registration because that will make things very difficult for us. Because bank transfers do you know require some some days. And we have had complaints in the past where coordinators have asked for you know please extend the date to the very day before the workshop and then they have complained that the funds have not reached them in time. So we do not want that to happen. We do not want you to suffer for the lack of funds. So please these are the details we require from you. I will be of course sending a detail all this I will be sending to you by email. So you do not have to write it down just now. The funds include TA for out state and participants only. Remember this is a mega workshop this is a 10,000 participant workshop. We will not be able to fund any travel allowance for the in house participants this time. And for food the lodging and boarding expenses for out station participants only. And the other things she will speak in more detail about it. She will also speak about the utilisation certificate etcetera next one please. These are the nine workshops that we have conducted so far. The last one was writing effective conference papers and the next one the tenth one in the series is starting on the 12th of June computational fluid dynamics. This is our project team. You will be interacting in detail with a lot of these people next one. And I would like to take this opportunity to thank M.H.R.D. Amritha University who is our collaborator IIT Bombay I.S.T. and of course all the remote centres without whom this will be very difficult. Thank you. Good afternoon everybody. We will now discuss the financial support for the main workshop. The entire process will be in three steps fund transfer fund utilisation and final settlement. Now for the fund transfers we will require the bank details of all the remote centres. We will provide a format in which all remote centres will furnish their bank details to us. The bank account has to be in the name of the institute and it should not be in a personal name. We will start the bank transfer after the registration closes and we will complete them before the main workshop starts. Now the next step is the fund utilisation. Now the hard copies of the budget is given to you. This budget is in two parts fixed cost and a variable cost. You wonder fixed cost there are various columns and subheads. The columns will show the number of team members to be hired for the workshop and also the fund entitlement. Depending on the total number of participants at your remote centre you will select your column of fixed cost entitlement. The subhead centre fixed cost are honour area, miscellaneous expenses and institute expenses. Honour area will be paid to remote centre coordinator, workshop coordinator, network coordinator, teaching and technical assistance and support staff. Miscellaneous and contingent expenses, this budget has to be used for registration kits for your participants, printing, stationery, photocopy charges, postage and charted account and fees. The third subhead under this fixed cost is institute expenses. This amount has to be transferred to your institute account for the common facilities provided by your institute such as infrastructure, electricity, telephones etc. The next part of the budget is the variable cost. Under variable cost the subheads are food accommodation and travel. All remote centres will arrange lunch and tea twice a day for their participants and also for their team members. Remote centres will also arrange accommodation for out station participants. Travel reimbursement will be paid only to out station participants and that will be up to Rs.1000 all inclusive and on submission of travel bills only. The total number of participants will be different for each remote centre. So each remote centre will calculate their own variable cost. So the total cost for the remote centre will be fixed cost entitlement plus their calculated variable cost. Now we come to the final settlement of the advance end by IIT Bombay. After the workshop is over all remote centres will prepare final settlements in the formats provided by IIT Bombay. There will be two main documents utilization certificate and receipt and payment statement. Both these documents are to be printed on your institute letter head and they are to be signed by both the coordinators and the final settlement has to be certified by chartered accountant and this is our audit requirement it has to be CS certified. The settlement has to reaches within one month after the repeat what? The final settlement okay the main documents will be utilization certificate and receipt and payment statement. Both these documents are to be printed on your institute letter head and they are to be signed by both the coordinators and the final settlement has to be certified by a chartered accountant. The settlement has to reaches within one month after the workshop gets over. All this information regarding fund transfer, fund utilization and final settlement will be mailed to you before the workshop. We will also send you the formats also we will be available on mails and telephones if you have any queries regarding the financials. That's all about the budget if you have any queries we will take them yeah. No it has to be CS certified. I was about to make that announcement that is an audit requirement from IIT Bombay we have to submit a CS certified CES. No no no those rules don't apply to this project. You will have to buy them we have been here a folder or a bag and a notebook like we have given you the folder exactly the same.