 And welcome to Spurnier Tech, only on Think Tech Hawaii, my name is Matt Darnel, join here as always with partner Craig Jackson, great, good to see you as always, thank you, that's weird, great. So what we're talking about today is a product, a service for Microsoft, it's a product and a service called Office 365, we're talking about what it is, is it worth the money, if you're a business, should you be considering it, should you buy it, should you not, and what are some other replacements for that. But as always, we're going to get started here with some of the common themes of the day that we see out there. We want to talk about this extension that you can have for your Chrome browser. And let's talk about a second, what is an extension? I've got a browser, does it come with everything you need? Why would I ever need an extension? Yeah, I think what you find is that there's like a ton of bolt on applications to make your life easier. So you're, I mean we used to call them plugins, but they're not really plugins anymore. So with Chrome it's specific, their original plugin is an extension. So the best thing you can do is simplify your life, you got these little toolbars up in the upper right hand side, and you can open or extend it. So I've got like some password stuff in there. I don't have this, this one looks pretty cool, so I might check it out. Yeah, and what this does, this password checkup, is there are, we call them white hat hackers. And the white hat hackers, what they do are they hack, but for the good. Right, once they find a hack, they don't sell it to the Russians or Chinese or any of those foreign governments trying to come in. They will literally put it out there and let the manufacturer know that there's a fix for that. And so with this password checkup, whenever you put in a password for a web page or anything, it will check that password against this database that's been collected of all the hacked passwords. So if you're using a password, like let's say you want to go with something super secure, like password 123. No one's ever thought of using that password ever before. Don't use password 123. It will tell you, hey, that appears on 85,000 hack lists. So even passwords, you know, I remember back in the day that you could let me in or, you know, query or those kinds of things. So it's a great little extension you can have for that will do a real-time check and let you know, do not use that password. Now, what's got to happen for that to work? Well, everything in your password has to be sent to Google. I mean, it's not inherently unsafe. Are they storing them? Are they categorizing them? Now, what if they get hacked? It's just layers of these. So I would say you're better off using this extension than not using it, but definitely you want to know what the side effects can be of having that. So yeah, that is a really good one to do that password checkup. I think he said something important, which is you've got to be selective on how many extensions you have running, because it'll just chew up your resources. I've seen Chrome just take up a lot. So yeah, you're going to be real selective. Absolutely. Okay. So let's look at our next PowerPoint slide here, where we got. And this is something that I still amazes me to this day, the things that people think are real, but aren't. And how to spike photos online. I was looking at this. And then the number one rule that I have for people is, if it's a shark, it's probably fake to have that. So definitely if you're looking at something and there's a shark in there, do you actually need a shark, Nato? Didn't we just recently have a largest shark ever seen here? Okay. If it's coming from a news outlet, that's great. But if you see it on Facebook and somebody says, hey, look at this great thing, it's probably fake. We're not flying sharks. That's probably even more fake, if I had to guess. Yeah. I didn't have that there. And this goes back for as long as there have been cameras, right? There have been these kinds of photos. Yeah. Whenever something's blurry or something is slightly out of focus or comes, I think the old ad is too good to be true. It's probably not true. If it looks too fantastical, it's probably not true. I mean, the cow that's jumping over the bar or any of those kind of things. So don't just get lured into these kind of things. And then they share them to me and they go, wow, look at this picture. It's like, no, this is really not happening great there. So that's certainly something that you want to look at. But if a shark's involved, definitely you want to be very wary of that. When we look here, and this is something that I know that you have an interest in with as far as open offices. And let me kind of define open office. It's where there are no role executives to the utmost case. People used to say that about Marcus Zuckerberg, the CEO of Facebook, that he just had a desk and he didn't have an office. And it's this kind of role one, role the same. There's no difference between us. And if you need to have a private conversation, you've got to get up and you've got to go to a comfort room. But I know you had just seen something on that and heard something about that. So I'm curious what you take away from that once. I've had the pleasure of working in that type of environment before. And so it's... Can you say pleasure? Yeah. Okay. Is that a sarcastic pleasure? There's some satire in there. Okay. Some of the communal workspaces, they do something similar. I've worked in offices where I've had desks right next to each other. And I'm not sure what the technical definition is of an open office. I think it qualifies as open office. And I think it's like as long as you can see each other's faces, it's open office. It's kind of like a pony wall. That could be... Okay. Okay. And that would go all the way around. So people can't just look over and see what you're writing. And they can't see your monitor, but they can see your face. Right. And that was probably the most successful. But what I'm noticing is that there's a... So I heard recently NPR just kind of did like an expose on this. And it really... I think there's a few things you got to factor in. One is what is the culture of the environment, the company that you're working in? And by culture, I mean, when I had a staff of employees, and we had these kind of pony walls he was saying, a lot of... There were some conversations that were kind of impromptu that people could have the conversation, not worry about other people listening in on. But there's a lot of concern for privacy. I mean, we're right. But we had to have, we're like little breakout rooms. And like many conference rooms really fit like six people the most. Those were required to say, hey, can we have a conversation? Just want to talk to you about something. Because sometimes the stuff you're talking about, you know, it could be private information. It could be about interaction you had with a coworker that's cracked up as a lot of texting each other and messaging. It really depends on the culture. It depends on, and they're facing me and this person's over here. How much can they see? How much can they hear? Because I've done it in a few different environments. One of them was a call song. You could hear everybody in the background when you're talking to me. So that was kind of a problem. You know, I'm talking about passwords. Can you get that password again? And then you're repeating it back. And people on the other line are just three other people around you or even more. So they can be okay. Even the architecture. Is it warm? Do you have poles to represent trees? It's interesting. How much of it do you think as far as needing privacy? That we just need to have privacy? I think, again, it depends on the culture. So if you're acting, if you're a lawyer for conversations, you get a personal call. A coaching moment with your employee. Or sit with you here and have a conversation when there's people listening. It makes them uncomfortable for them, too. So that's why the breakout rooms are so critical. If you're going to do them, we had to sprinkle a lot of them around the areas. Right. And with that, like the higher the walls get, I think in my opinion, 80% or more is psychological. I mean, what most people do is very mundane, very routine. Because if the walls go all the way up and there's not a ceiling, then people feel there's a door you walked in and it feels secure. That sound goes over and you can hear the next person, right? Right. So there is a lot of mental part to it. There's even a kind of a status with that. People think like you're phone ringing. Now what do you do, right? Yeah. And I guess the cell phones are kind of, and then this is, I don't know how new this is. I mean, did people try this when they first started making offices? When was that, in the 1800s, when they brought people together? Or is this, I mean, but back then there wasn't a cell phone in your desk. You didn't have a computer. You're doing paperwork. It's not effective. I mean, literally there's, when you can smash that many people together, when you think of like, you know, the Matrix or some of these movies that it's supposed to be the antithesis of a work environment, that's what they signify, right? But you say it's cheap. But we had a customer, this is probably four years ago, there was an architecture firm and they went this route. No one had an office and it was so expensive for them because they had to buy all new furniture. They had to create all these little breakout boxes, you know, these little rooms there. And in each room there had to be a screen and a computer. If you do it right, you're probably right. Yeah, it was very, I mean, I couldn't believe it. There's loads. I mean, to me it was fine. I mean, it was designed to be where you could sit down anywhere and do your work and have that. But it was, they're still doing it. I mean, it's not like they're averted. I think the upper management, at least it must have been five people ended up getting an office. Yeah, and I don't know the exact dynamics why that was, but that part kind of fell. It started, everybody was on the open floor. The last cubicle space I had was probably, it was more than a pony wall, but it was not to the ceiling and I still had to have noise canceling. You know, you just take one office. And I've worked with people that if you're whispering, that's too loud for them. I mean, some people are going to be a rock concert next door and they're completely laser folks. So yeah, so open offices, you know, I think you got to take them for what they are there. Okay, so now let's look at this. I saw this picture. And is that a battery with a really big phone to attach to it? Or is that a phone with a really big battery? And I can't, I mean, can you jumpstart your car with this? I would not be surprised. A normal battery in a phone, like a big phone. Like I've got a Note 8, I know you've got like a Note 15. It's got some 3,000 amp or mid-milli amp hours or whatever it is. And that's big, 3,500 is huge. And something like this, this is 18,000 mid-milli amp hours. This should be a charging port to go out. Yeah, to go out and charge other things. Yeah, that's possible. And if I was going, if you're going on a 4-day camping trip, I could see that. You have all the newsflash. You guys keep going out last the whole time. You're right. Maybe you can call for emergency. Absolutely. Okay. So we have that. So again, this is Matt Darnel and Greg Jackson with Supporting Your Tech. We're going to take a short break and we'll be back in 60 seconds. Aloha. Well, I'm Dave Stevens, host of the Cyber Underground. This is where we discuss everything that relates to computers. It's just going to scare you out of your mind. So come join us every week here on thinktechawaii.com. 1 p.m. on Friday afternoons. And then you can go see all our episodes on YouTube. Just look up the Cyber Underground on YouTube. All our shows will show up. And please follow us. We're always giving you current, relevant information to protect you. Keep the news safe. Aloha. Hey, Aloha. My name is Andrew Lanning. I'm the host of Security Matters Hawaii, airing every Wednesday here on ThinkTech Hawaii, live from the studios. I'll bring you guests. I'll bring you information about the things in security that matter to keeping you safe, your co-workers safe, your family safe, to keep our community safe. We want to teach you about those things in our industry that may be a little outside of your experience. So please join me because security matters. Aloha. Sue. Aloha. We're back. And again, here at Math Darn House, Greg Jackson with council.cloud. And what we want to talk about is this product slash service, Microsoft 365. And it's Office 365. And I'd say within a year it's going to be labeled Microsoft 365. Let people know, what is Office 365? And it's very confusing because is it a product? Is it a bird? Is it a plane? No, it's Superman, right? No. What is Office 365? Yeah, I think Office 365 is basically your office or productivity suite in the cloud. And I think its primary focus is cloud services. And it's services because you're paying monthly. And when you stop paying, it stops working. So they do deliver a product with that service. It's a suite. It'll include Outlook, Excel, Word, PowerPoint. Depending on what level you have, you'll get the hard drive space or one drive space. You'll get domains, SharePoint. But it really has been taken off like wildfire. So a lot of our projects have been converting people to on-premise servers. It gets rid of exchange, exchanges in the cloud, data, your operational type of task across your mobile devices, iPad, mobile phone, laptop, PC, all at the same time. I mean, it's just, it's really, it's basically, you know, what I'm experiencing is that I thought Google was really cool when they came out with their stuff. All their stuff was cloud-based. 55 is really taking the, kind of their seasoned applications, stuck them in the cloud and they've done something really well with it. You know, I've been working with customers to do, kind of like the identity management. So we can use just the Office 365 for identity management. Right. But most people know what Office. They've heard of Microsoft Office. You know, that's those suite of applications. And as to buying Office when you buy your computer and then whether it's Office 2003, Office 2007, or all the way through 2010, that that's, you just continue to use that until you get a new computer. You know, that type of thing. But on Office 365, you know, you have those main applications. You get them. And with that, you have the web version of it and you have the local version of that. And when I say web version, what I mean is within a web browser, you are going to, oh, it looks 95% of exactly what it looks like with not just looks, but behaves, right? Yeah. Yeah. So I mean, if you know where to look, it looks a little bit different. But you have got Outlook or Word or Excel, PowerPoint running in a web browser. So while sharing all those kinds of things, you have that option. And that's the basic level where you have that there. But if you pay for the apps, you know, because you can pay a little bit more money per month. And now not only do I get the cloud version, the web version, I get the latest and greatest updates. Like Outlook, I mean, Office 2019 is rolling out. Yes. And that's getting pushed out to people. So it's really a nice way to go ahead and do that because all of a sudden you'd be upgraded. But I think a key that you mentioned a second ago was why did you stop paying? Because my wife. Exactly. There's nothing left there. So it is there like every other business in this world right now where they want to get recurring revenue. They don't want to sell you something and then have to support it for free. You know, you think you bought the support forever. We bought the product. But those days are long gone. And nobody wants to do that. But when I say it's going to become Windows 365, Windows itself is going to become part of that. Where your next upgrade is just going to be flip streamed in there. It's not going to be a huge update from Windows NT to Windows 2000 to XP all the way through. It's just going to be slow, steady improvements. It's going to be on a thing like that. So Office 365, it's at the basic level. It's all the apps you use now on your desktop. But you have a monthly license. The end user is great for administration. There's just so many people we run into now that have what you're saying, they'll buy five PCs. Maybe it's an organization with 20 PCs. They'll buy five PCs. This year it'll have one version of Office. They'll buy five PCs. The next year it'll be a different version of Office. They don't all have the same updates. Then somebody has to come in like you and me and maybe, okay, well, tell us what your problems are. Well, the formatting is different. We can't get it to look the same. We have special keystrokes that we use between different versions. Then we send it out to our customers. They have a problem reading it. When you do a subscription, like it's across the board, it's automatically updated. Everyone's on the same version. Where did you keep the license key? Who has authorization? Who's account was it put out here? That's the most common thing where if we buy five computers, and we have one license for Office, and we print it on this computer, on that computer, on that computer. All of a sudden, it starts complaining, and we have all those kind of things. So it does give you legal legitimate access to Office. And we have that. Okay, so let's talk about some of the applications we have here. All right, so the first one, these are few by the package level that includes applications. You're generally going to be using these four, these four main, Outlook, Word, Excel, and PowerPoint. Access is more for database, and I'd say one percent of people use Access. Outlook is my email, my calendaring, my contacts. Word is for documents, letters, Excel spreadsheets, and PowerPoint are presentations. So those are the hard, now there are some other fringe ones, but very, very, very few people use those. And so with those four and fifth, if you use the database, you can generally do everything that you're going to want to be doing there on an Office. So those are included. And you're talking about, I think, 12, 50 a month, you know, to have that per person. Per person. Not per office, not per computer. I can't do it on one computer and have just to let people log in. So what you can do for a user with the right subscription is you can put it on all your devices. We've run this, some folks, some of our customers, oh, I paid for Office. By the way, can you get it on my phone? And you're like, yeah, that's a different process, right? Yeah, so it's nice to have it on the phone. So you have five copies of it, well, it's computer, for user, five copies of it on tablets. And that doesn't mean my computer, your computer. You have to be logged into my account and have that. That's the identity management. If you do log in, that ties your license to you. Absolutely. You have that there. So now as far as those main applications go, we're thinking what other options are there out there that are free or closed? So Outlook is probably the main, that's the one that I spend a lot of time in. And we haven't talked about any collaboration apps, like Teams or SharePoint or anything like that. Those are probably more on the more dense side of things. It's so exciting. We're not going to touch on it today. We're not going to touch on it today. Well, we just did. Okay. So with Outlook, I was really thinking what other options are there for people like to manage mail? Exactly. Okay. So Gmail is free. Everybody knows about Gmail. And there are two versions of Gmail. You've got the business version, the G Suite, which I don't know of any difference between G Suite email and Gmail email. You have other... You have a backend. So you can... I have a free account from where it was free. And there's a backend to it. You can manage it, but you're right. But from the GUI. Perfect. For the user? Yeah. Okay. And then there's like Yahoo Mail. There's probably in the 100 fringe free little e-mail account. But you've got mail. Yeah. Wow, baby. And then there's... All right. I don't know. I think it is. Okay. I mean, I know it's there, but backend... There's someone who bought Gmail. That was an ISP. Yeah. It could be. And like things like Outlook.com. They have got free things. But in my opinion, none of them. So I'm going to come close. Touch. What's even better is Outlook knows this. And the way we've been recommending some of our customers migrate is to plug in their Yahoo Mail into their Outlook client and then click and drag everything over. Exactly. And then it's up in the cloud that you can ditch. And then you just forward your Yahoo Mail to... Especially having that big breach Yahoo had. They must have been hemorrhaging customers. Come on. 500 million records. Dropping the bucket for them. Absolutely. Outlook. So we don't know of any free product to go ahead and do it for that Thunderbird. Yeah. I mean, there's all the Thunder... I mean, Udora. That was something from back in the day. And then we kind of have the rest. Excel, the PowerPoint, the Word, the Access. There is, you know, for all of our open source friends. I mean, I love Linux. Open Office. Open Office and Libre Office. Yeah. And they are free. You can download them. They're stable but really don't hold a candle in my opinion. They're not really. Yeah. They're not deep. They'll get you by an opinion. And a lot of them don't even open the latest and greatest, you know, formats. I think there is some of that on Microsoft's part to try to make this complicated process open up the obfuscation of how they're doing things. And probably the biggest one out there is Google Docs. And it's a real big in education. You know, I think that this is why it's a big in education. Yeah. Well, Google is trying to do what Apple had done with the trying to get the kids. Because all my kids, all the home looks like Google Docs. They turn into Google Docs. Yeah. And so we'll see it in 10 years, you know, is Office. It works. Yeah. I think it's very sticky. With a lot of kids. My kids, same thing, talking about it. They want to, okay, why don't they do it at home? When they bring it home? They want to use it at home for, but for me to do that at home, I got to pay for Microsoft. So I think Google is going to remain sticky for a while. It doesn't matter to who can make a better app. Right. So Google Docs is the only thing I think that comes close to that. But then you don't have that local native app deal. That's last 5% that you get with a native app. Saving, printing, all those kinds of things. My biggest headache with Google is look up their phone number and try to get a hold of somebody. Yeah. Help, help. Yeah. Just ask for help one time. And you'll make a decision right after that. Thank you for tuning in with us. That's it. That's it. That's it. Thank you for tuning in with us. I'll support your tech. This is Matt Darnell, Greg Jackson. You can reach us on the phone, 808-356-0000 or on the web at comtel.cloud. Up in the sky. Aloha and enjoy the rest of your day.