 I was saying wake up Danielle, she's kidding. You look so peaceful and quiet. Do I? Well you did, you know, you were writing something or reading something and. I don't feel peaceful. No. I looked at the agenda and I was like, uh-oh. Yeah, the agenda. Yeah, so. Yeah, we need a chair for this group. Or, or we, you know, we don't need a chair. We just need someone to facilitate the meeting. So if you guys want to take turns rotating every month, I'm fine with that. But I need a facilitator for the meeting, please. I got nothing folks. I just got done with a three day bike summit with the national league. American cyclist. I'm like, I'm cooked. So anyone but me about that. So I'm sure, you know, depending, I don't have the memo on what it takes to facilitate a meeting, but I guess you start by what calling it to order and. Correct. Take role and. Yeah. The usual approve the minutes from last month and. And all of that. Okay. Do it tonight and kind of get used to it in case I'm forced to do it sometime in the future. So. And I'll help you along the way. Thank you very much. So I guess the first order of business is. Calling the meeting to order. It's a 533. I think it's time to start. Okay. Then secondly, the approval of last month's minutes. I assume everybody's read them and. Yeah. So, can we get a first and a second for those please. I'll move. I'll second. And then a third item would be public comments. Actually, let's go back to this, the last one. Yeah. Good with the minutes from last month. Yep. All right. Cool. Oh, yes. Now we can move on to public comments. Are there any public comments? Okay. And then I think we'll move on to our scheduled items. Starting with updating the mentorship mentorship program. Staff is providing this information. So I guess that's you, Danielle. Yeah. And I'm so sorry. Please don't kill me. I have not had time to get to the applications for our new cab members. So what I was supposed to do since last meeting was review the new cab application, new member applications. And then make recommendations based on their background and skills. On who I feel would be a good fit for a mentor. We also have two new cab members that I just found out about today. And so once I get their applications in, then I will take all of those. Together and review them. I'm going to have marked off my calendar for next week to do that. So. What I'll do is I'll just, I'll email. The group. Once I come up with those recommendations. So my apologies. I just, I have other things that are. Super high priority that have to get done. I have deadlines. While we're on that subject though, can I ask real quick? Sorry. Didn't mean to interrupt you member more, but who are the new members and, and how many do we need to, seats do we need to fill? And for what districts? So we have, um, The ones that we've introduced already Jorge, Manny. Uh, Beth and to V or Sean to V. Um, and then the new ones that I found out about today are Damien square. Um, and Candice Richardson. So Damien. Actually, I need to go and actually, and look. Um, One of them is a Southeast Santa. No, I'm sorry. I need to go back and look. I'm not a hundred percent sure. Um, who they are. And then that would. I'm sorry. Go ahead. Put you on the spot with that. But, um, I had a quick meeting with, uh, Eddie Alvarez yesterday. And he had mentioned that he may have. Somebody. And I don't know if one of those newer people were. Recommended. By Eddie or not. I'll look into it tomorrow. I'll ask the city clerk's office. I'm not sure. If they're from him or vice mayor Rogers. So, um, And we're also waiting to, even though, um, they were, um, They were announced as cab members, new cab members. Um, there was an issue. One didn't have an application on file, which is easy to take care of, but then the other one, um, Needs to, uh, We need to verify his voter registration record. So, uh, Once we get that, then they'll be official. So we're kind of. In a waiting phase right now, but, um, We'll see. Hopefully those two go through and we'll have two new members. But I'll get that answer to you tomorrow. That's fine. That's not urgent. I was just curious because of the. Me being. You know, potentially recommended by Eddie. At one point he was saying yes. And then I'm not sure if I'm in his district. And so there's a little confusion. Okay. Got it. Talk about that tomorrow. Yeah. Absolutely. Remember more. You had a question. Comment. I was just in addition to. Assigning mentors. Uh, could you also. Um, Assess a good assignment to subcommittees. To, I'm sorry. What was that? I says. Subcommittees. Uh-huh. Oh yes. Yep. I can do that too. Yep. Any other questions or comments. Then do you want to move on to the outline for strategic plan report? Yeah. And that will be me also. Um, so actually Shari, you had sent out an email. And I still haven't had a chance to respond to it, but you did request a drop box be developed. For the subcommittee. Um, actually I did respond to it. And I had asked you a question actually. So you would ask that a drop box be created for the subcommittee. Um, And I think I had asked about, um, What we wanted to see in the report or what types of documents. Uh, we were looking for. To put in the drop box. Gotcha. Um, and we might be reinventing the wheel because we may have already done this with the strategic plan. Cause at one point we had, it may, it was strategic plan. I was at cab grants. I'm trying to remember. It was cab grants. Yeah. Um, yeah. I was thinking about for the subcommittee. Because we do have the existing, you know, So we can, cause we have new members that are going to get, who are going to hopefully select expertise. Um, having kind of a. Um, Catch all for what we're about to undertake with the review of the strategic plan. And at the last meeting. Kara had gone over. Um, looking at the planning document that we put to the council. And we kind of checked off things that were done and things that were. Left that we needed to address. And decided on prioritizations. And so I was thinking of having that document in there for everyone. And then. Um, Oh no blank. My first meeting was a seven 30 this morning with congressman Thompson. So I'm like, my brain's a little bit. Fried right now because I've had. Three lobbying meetings. Three webinars and a wrap up session. So I'm like, what was that? So now I'm like, rack my brain. What was I working on? What do I have? What was this about? Um, Oh, and then, you know, while I have you in the meeting, I forgot to mention Mondays with the mayor. Um, you're going to probably hear about the mayor. Uh, I'm going to hear about the mayor. Uh, I'm going to hear about the mayor. I'm going to hear about the mayor. Um, I forgot to mention Mondays with the mayor. Um, you're going to probably hear about this. Leslie. In empowerment, but, um, We had a Mondays with the mayor and he was talking about the. Public hearing on the water rates. And I went on the website to find the link to the hearing. And I sat there and fought with it. And so I made the mistake of asking the question of, Hey, can we have a webinar for residents. To navigate the new city website? Because if I'm struggling with it, I can't be the only person when they're trying to find a link to a meeting or a leg of star, et cetera, et cetera. And Chris, of course, as the mayor threw it back to me and said, Hey, that's a great thing for cow to be working on. Cause I think you're already working on the academy. And I went. Oh. So yeah. And so I love, so I texted to Leslie was on the call. I texted her and say, well, I'll learn my lesson. I'll learn my lesson. I'll learn my lesson. I'll learn my lesson. Yeah. And I don't think that that's an appropriate place for it. I think that falls under our communications team, which does the bulk of the updating and the end was also the bulk of creating the website. So. I can talk to Magali about that and, and Lupin. Adrian. Well, it occurred to me after the fact it's highly likely we already have a lot of people that are, I think we already have a lot of people that are interested in our, about how to navigate the new city website. No. For this, the Eric didn't do one. No. Oh, crud. Cause I was thinking I'm all knowing Eric, he's party already done the training and it's just out there that, you know, it just needs to be redistributed. But you're like, no, okay. No. Dra. Um, Carly. Okay. I know that you're not going to volunteer. That that is a misguided. Assignment. For the cab to do and. Um, yeah. Yeah. I agree. I don't. Yeah. I mean, it sounds like it was a little in jest, which is fun. But, um, we, uh, you know, council members and, and some of our, uh, leadership, you know, they have suggestion. I think that, uh, uh, Either a webinar or a how-to video would be great on how to navigate the website. However, we have to think about staffing resources. And the fact that I can't do something like that. Um, I don't know. Um, I just cannot take something else on. Um, and I know that our communications team is really overwhelmed too, but, um, we'll have to get that sorted out internally. So don't worry. Cab. I'm definitely because when, when you say, when he says cab does it, that falls on me to do that. Right. Exactly. I texted Leslie and apologize. She slapped me with a virtual wet noodle. And then Leslie updated me that the X, uh, empowerment subcommittee that the videos you're talking about are like 30 or, you know, one minute, like really just like information to residents, but they're very like how to, you know, email. It's not anything. Webinar ish. It's very just, it's very much a webinar. Yeah. So, um, sorry, back to the drop. But thank you for letting me know about that. Um, back to the drop box. I'll put in the updated, um, document that we worked on last meeting, uh, for the strategic plan. Um, but as far as an outline goes, um, out because that's how I operate. I don't know if anybody else operates that way but if you're going to write a report you start with an outline and it might be a good way for us to just figure out like what does what does this group want to see in here so hold on I'm going to share my screen and get this started and while y'all brainstorm I will write it down. Um so this is the strategic plan report we'll just call it that for now we can come up with something better but um so what is it that we want to cover in this report and maybe I'll start with Carly since this was your brainchild well what what types of things should we be covering? Accomplishments and what maybe a if we happened to have recorded it or remembered like when we accomplished it maybe the um any barriers or challenges that we experienced and um um workarounds or you know what we did to address those and perhaps in addition to accomplishments items that due to external factors became irrelevant you know like uh the wingfinder I'm not I'm not saying that irrelevant but we're not doing that anymore right should and and kind of looking at should we or yes we're sense setting it and we're done with it. Okay um and then um maybe a summary of what remains in our work plan and a in that summary a review of potentially shifting the priorities you know and um well and to go back on the accomplishment the um operation subcommittee completed all their objectives and so I think definitely um acknowledging that we now we have two subcommittees um is important um um perhaps if we have identified any items in the work plan that might need more support and that could be physical staff community board member energy um resources from other departments like that that might be um yeah what remains and and would it perhaps exceed the timeline that it it had been I given and would we want to continue that in the next plan if it remains relevant okay and I probably could come up with more but to share the brainstorm I will uh share the the the platform with member foster and Barnett cool thank you so Danielle something that might tie it into our sessions that so fascinating because I just realized how many people are still in the cab that were in the strategic planning sessions with civic makers I think it's myself to seal and Vince I think that's that's something that I'm I'm harkening back to and going is it just the three of us now but yeah I well I think yeah so uh the rosebud and thorn exercise might be a way to tie in sunsetting some of the accomplishments did we get the um and I I feel like Danielle I asked you about this and I just am not remembering did we get the final report from the cinema state interns on sort of that organizational development activity we engaged with them on yeah you had asked that um and no we didn't because we never completed that work with them and so basically what happened with all of the work that they did was you know we got the those big uh roads road maps that we created um but their professor actually uh told them that they didn't have to continue on with the rest of it since um there were other in person workshops that needed to be held to complete that so that yeah they didn't provide us with anything so that's what we should we should acknowledge that somewhere yes um yeah so I'm going to put this here um COVID-19 and then SSU and that was to update uh plan after 2019 okay um oops actually so I'm going to add this to it so uh I mean this is kind of given but um the mission and vision these are categories no this seems like such a long time ago now strategic goals so Danielle I'm noticing I just jumped in I was trying to find what I'd asked about with the Dropbox and it occurs to me CIG falls under us yes so I think in terms of the strategic plan outline that has to be thrown in there somewhere um why don't I create another folder okay yeah I'll create it within is it is it titled expertise subcommittee or is it just community improvement grant so I so what I'm noticing from the previous minutes um and this might be the December one but I bet that CIG falls under this subcommittee yeah because we um Veronica drafted Veronica and Carly drafted the grant guidelines and so what I'm thinking is that for the subcommittee subfolder CIG would fall under it and then in this plan report outline the CIG updates should be included since it is part of the accomplishments um and then uh there should be a asterisk or something that you know lets them know that because of the pandemic the the direction that we've taken the grants um with the office of community engagement that you know that needs to be notated and then yeah and then in the CIG folder we can put the new guidelines for CIG for 2021 sounds good um Danielle I think another header should be recommendations um I think the cab should have space to make recommendations absolutely for continued work or and what I'm actually more thinking about is and I know we're sort of already addressing it but sort of a process and mechanism for integrating current concerns into our work plan even though it wasn't identified in the strategic plan yeah so kind of that concept of annual goals but I I think that annual timeframe is still even too long to you know someone brought something out in February and we're like okay we'll consider that the following year right and yeah so I I think we need and then um another just question I have in terms of the strategic plan that um um and I admit you know I wasn't at the genesis of it all but when I first read the strategic plan what was missing was the integration of the charter requirements and some of the other legislative requirements that the cab do and so I think our strategic plan should include those in the future so that it feels more cohesive rather than three separate strands yeah of direction and structure and I and I know I think partly why that happened is my guess is that the strategic plan was addressing the building of the structure of the cab it was it was implementing you know like how we run our meetings and the subcommittees and and so I think that was very important to kind of address those internal structural um building blocks if you will and then you know the the neighbor fest and all the other stuff sort of was on top of it but it was confusing and I feel like we should always integrate those things into the strategic plan not necessarily a deep dive on them as topics and identifying no specific goals but at least to put them in our measure of what we accomplish and what we have to do mm-hmm all right this is going to be a robust report and well as it should yeah and you know me I'm happy to review and input and I'm thinking of another thing that I remembered in those notes that I took where I was trying to learn all the pieces there was I'm thinking of evaluation Daniel okay I think there might be something in and I don't recall if it was a charter or one of the resolutions but aren't we supposed to evaluate ourselves and somehow I don't remember if it was a prescribed thing we needed to do and if I have those other notes in front of me I could point at it yeah perhaps I'm just thinking we should evaluate ourselves somehow let's put that right here because yes um in the actual strategic plan towards the back there are evaluation metrics um and uh shoot there was something else having to do with evaluation in there and I don't think that we have really done a great job of capturing that and really doing a thorough evaluation I think we kind of just do it here and there um and I even have to go back and look at those metrics to see what we said we were going to do um so I think that could be included in what remains in our work we need to set up an evaluation process and both both subcommittees need to do the work of that evaluation right it's not just on this subcommittee but there's evaluation that has to be done for all the outward-facing stuff because I know some of those metrics are how many people are we reaching through like NeighborFest through um going to monthly meeting neighborhood meetings etc and I think the other part with the metrics and evaluations also had to do with the larger goal of applying for grants and that we would need that data to report back if we were going to go for larger funding sources yep outside of what the city is allotting and I think that was the other part of it is that NeighborFest prove its success outside the pilot program when we rolled it out as a grant program we were looking at it as a potential launching point for applying for some larger scale regional or federal grants and all of those require um they all require a certain level of post-event evaluation so pre-event assessment post-event evaluation and whether or not we demonstrated measured improvement in neighborhood preparedness I think that was specifically about NeighborFest if we wanted to look at outside funding sources to grow the program outside the pilot program and then I think you and Kahlua and I had a meeting or two about how that might tie in and what we might make that look like but I think that's one of the connectors that happened yep okay guess what I found my binder oh your binder it's like what did you find I'm the I know we need to go into the digital aid with binders but since I had paper it does work binder binder yep Kevin has a binder behind me I'm a binder guy I'm old school so to give you back on what Shree was saying you know kind of citing some specific examples I almost you know this would go under a recommendation in that I almost think we should consider developing a subcommittee that could be operations that is where evaluation is housed uh because we it's it's typically known that evaluation unless you have people that are really dedicated to it it's it's always the sort of like oh my gosh we forgot to blah blah blah I think if we we need to assign a responsibility of it so that when we are doing neighbor fest or any other of the activities that we identify that that evaluation piece just swims right along with it and we design the activity to capture the data that we need to to get the evaluation done so it's not hard that we just build it right in there so we'll naturally get it and maybe assign a cab at neighbor fest to be responsible for some survey work or whatever method we're going to use to complete it but I think we should dedicate some people to that yeah specifically I think that's a great idea and I'm almost thinking it doesn't necessarily have to be a subcommittee but maybe um maybe as a initially an ad hoc um which we we have those members who are interested in in working on this and that ad hoc develops the the tools or the evaluation plans for the various activities that we have and the tools needed um because well there might be some like some issues of concern that change uh over time you know we're not developing new programs so I don't think the evaluation of like neighbor fest for example the civic engagement academy is another example I don't think those are going to change that much over at least over the next like three to five years um and so maybe we have an ad hoc that develops the just the the plans for those and the tools to get us started and I'm saying ad hoc because if we form another subcommittee that subcommittee is um is under the brown act and we'd have to follow every you know do all the posting and everything and that would be three three cab three cab subcommittees plus the cab I want to even get into the other the council I think you're right on the ad hoc because as long as we entertain it as a checkbox like do we need an ad hoc for this and yes let's do it it's no we don't bother um well I think we need to build the thinking to capture this information I think the other part too with it being an ad hoc is I think there's crossover with evaluation I feel like empowerment has a need for it we have a need for it and specifically I'm also thinking about Cecile because she's an expert in that where it fits you know and then also if we do with an ad hoc I can't remember the timeline we have to schedule a limitation to it that it's specific to it's a set amount of time but was the other thing I remember is that it's time limited and I don't know if it's I don't know if it's three months six months I will have to double check on that okay it's definitely not three I think it's six but it could also be a year okay I don't know I'll get back to you okay under recommendations uh-huh can I jump in there or you know up in summary of what remains in work process and mechanism for addressing current concerns you know again you know without creating another committee where would like I was going to kind of wait until we got into future agenda items but um you know a new major concern as and I mentioned it to Danielle and I met with a few people out at Bennett Valley golf course I met with Eddie Alvarez yesterday and the golf course and that plan going forward you know whether they uh paid the consulting fee of $150,000 to CBRE I think now they're going to look at doing an RFP and then getting some other potential participants in that so I can get into more detail later but that process and mechanism for addressing current concerns is a pretty major one I mean the uh the say Bennett Valley golf course is almost at 4,000 members yeah and it's not a district issue it's really a citywide issue you know that open space and the golf course and the recreation and the you know whatever it's it's a it's a big thing and I was a bit surprised that um Jason Nutt he hasn't been scheduled I'd like to see him be scheduled for one of our meetings and we might want to form some form of a subcommittee or within one of our subcommittees you know have some people that would represent the cab board in making our comments and recommendations to the city council and yeah addressing the public's concerns and issues and whatever because it's getting pretty heated you know they're not sticking to the points you know a lot of these people that are becoming involved are you know slinging a lot of mud and arrows and I thought Jason did a great job presenting to our board in our last board meeting but I've been reading some comments from people that you know I was frankly surprised and shocked that you know they felt he was coming off the way that you know they were expressing it and I wasn't in on that zoom meeting so anyway I'll stop there and my question is basically how do we how do we deal with that as a board? Yeah so actually um this is new the mayor announced that they that he is creating an ad hoc specifically for the Bennett Valley golf course to look at the RFP to look at look at everything right and also to create space for community input and community dialogue with with those residents who are voicing a lot of concern and so I don't have any details on that other than he just announced that I believe yesterday and I heard that in my meeting yesterday that that wasn't on the it wasn't on the council's agenda yesterday the the Bennett Valley golf course issue but it would seem to me that you've got the council and and you know they're they're dealing with it somebody they're going to have their ad hoc their committee you've got you've got the citizens from Bennett Valley and really they need to form their own committee to represent you know their thinking and their point of view so that it's you know condensed into a few people and then I'm just thinking that we're kind of in between and yeah might want to and I'm certainly happy to I'm already involved so I don't know what your thoughts on that are yeah surey there's one other thing with this that I don't know and it could be um uh board which board this falls under and my question is in regards to the board of community services um and why they're not because this is a park this is a golf course this is a park this is a city enterprise uh facility and I believe that is falls squarely under the board of community services so that's I mean it is an issue of the community and as somebody who represents northeast Santa Rosa I can definitely say that you know absolutely that it's a community issue but I don't want to misdirect the residents by you know what I'm saying is that that you know we've got this ad hoc forming but it's entirely possible board of community services may have already agendized this for a discussion item or you know I'm saying like there could be some stuff going on behind the scenes um that should be identified but also Kevin's right of like procedure-wise of that when an issue emerges um abruptly or when the city makes a determination this is that big question about cab supposed to be this nexus of getting information out the residents and then taking issues from the residents to the council and this is an example of the council having a report come forward and recommendations and all of a sudden it causing a huge response from the community because there's all these questions of what are you doing right it came up initially in an article in the press democrat that's the first I heard it right and I mean you know people get upset when that happens obviously and yeah and there you know it's parks and rec is part of it because you know you've got the golf course you've got the galvin park you've got tennis you've got soccer you've got softball there are a lot of different groups and and and I need to talk to somebody at parks and rec and get clear on you know how they book that because you know it's part of it is that it's not all political it's an economic issue but you know there's so many different areas that this touches and it's a real important I think issue going forward for the city of panorosa you know they can't make a bad decision on this one because they'll be we'll all be paying for it and not monetarily but you know in in other ways in the future and our kids and grandkids I mean you know my father played there I mean I play I learned to play golf there and and it's a lot of people are vested in that that area that golf course and you know they care about its future so well and it's the it's the conversation about zoning that's the other piece of this is that we you know as a resident do people have a clear understanding of when the city has the study sessions or when they bring forward items origin items or when staff make recommendations and they have zoning implications are the residents do they feel empowered that they have you know do they have a clear sense of knowledge of what that process is what they're talking about because entirely with that golf course there's a lot of questions because people feel like this is all of a sudden and the impression I got from the city was that it was an initial discussion but the unfortunate side was that there was an opportunity for community engagement and feedback right there was an opportunity that they could have gone out to the residents first and said here are the challenges here's some things that we're looking at but instead it feels like the the residents feel like it was an internal discussion that then went to council and it's like well okay that's that's a communication challenge for sure but I think that that's a larger issue that we may be part of you know as far as like that since we work with the IP that that could be the larger discussion and because the general plan is now being you know formulated and then we have the CAC this is that opportunity for that larger discussion of when we are talking about rfps and when we are talking about anything that has to do with zoning that is the process that we have in place is it the best option for residents because you're right you know Kevin's 100 percent people reacted because they felt like they found out about it for the first time either by reading the paper or going on next door and finding out that this was being discussed and no one had heard anything about it prior and was zoning issues that is just one of those ones that it hits a people on a very emotional level and you know and on the same side of things we just had this discussion with council for the rosalind library and we're seeing incredible response from rosalind in a positive direction but it's also the sense of you know realizing that something comes from council and a decision and then nobody can necessarily see the outcome initially of that the incredible response people are giving that this is happening and you know I so it kind of on both sides of it right so getting back to this report under recommendation so I think you know that the question going back to what captain was saying is what is that process what is that mechanism how do we develop that night you know we can talk about that more at another meeting but I think that that's something we take to the whole board of how do we what does this look like you know how are we going to address these current concerns because there is that standing agenda item where we take in concerns from residents on city issues okay and then what and so we'll have to figure out with the board as a whole how to you know how to address that and then what well and I think it's important that you know whether Jason addresses you know we put him on the agenda I mean we need I've read a lot of information I've in the last week I've had conversation with numerous people and gotten various perspectives there's a lot of misinformation as you're aware yeah it would be nice to get a clear and concise kind of a report from the city because they um you know the like you said I mean they aren't saying or didn't say we're going to sell the golf course we're going to develop houses we're going to move the homeless but people have their own you know kind of perception and reality of what's going on and and we can't address anybody's questions unless we have the proper information and I think that's important that we get something from the city that says you know here's where we are this is the plan and and it's you know it's it's not like a big mystery but it has has to be documented and it has to be presented I think to us so that we're in a position to give the information um not fake news real news right so that's all I think that's important um I'd also like to add on the process of responding to these hot button community issues um when the cab is formulating a response are we doing so as a unit um or are we just generating some conversation within our our membership where we may agree to disagree on things or take an action like we don't really have a lot of we don't have any rules that we have to agree on this so it I think in developing this process it's like should we consider you know a motion and a vote to say we as a cab agree that we want to make this recommendation or or say something or maybe we're saying hey let's talk about this get the information and it would just be nice I guess like even if we do sort of independent things within our own neighborhoods and communities or political action um to share our intent or curiosities or whatever we want to call it just so that kind of that we're on the same page whether you know what I mean like um just to share more about what like I didn't know member foster you were doing all this and I don't need to know but I think if we shared what we were doing on these types of things we would feel more collegial or yeah or more unified and this this really all kind of fit here it started about last Friday or Thursday I don't know I called Danielle the thing is I think we're all gonna have our own personal opinions and our own personal positions whether it's you know like I said I hit my first golf ball on that golf course so you know emotionally and my kids learned to play golf there so I look at it one way from you know an emotional position that doesn't mean that it's going to totally influence you know what I think should be done with the golf course but you know there's political economic it's like anything else I mean everybody has around a position an opinion I'm not suggesting that the board take the position all I'm saying is is that we should know and be informed what the facts are so that we can report the facts to our constituents yeah and then we're all going to have our own personal you know feeling an opinion about it and like you said I don't know you know what the limitations of how we can express our feelings or our opinions to our constituents but you know we're all going to have it it's natural no nobody's not everybody's going to have the same you know kind of emotional reaction to it the you know same feeling of what the outcome of you know a study what should ultimately be done there etc etc but I think in order to do our job we need to have the facts and we have none we have no information except for what we're reading in the press democrat a conversation near a website there and you know banners and and clackers and and the and the facebook page but I think I think it would be in all of our best interest to kind of read what people are saying and kind of get the different you know kind of emotional feelings that people have and then get the position from you know the city what are they doing and then you know it's being misrepresented I can tell you clearly that the city and Jason nut is you know they're they're slamming I mean people get emotional and they say things it's not constructive you know we're trying to figure this out collectively as a you know the citizens as boards as councilmen and it I think we need clarity is all yeah um okay anything else in regards to the report I think that it may be obvious but I think that once it's drafted it the cab should approve it oh yeah okay and I think it would be I just think it would be cool if we solicited volunteers to be present at the council meeting that it was reviewed so that we not a requirement but just sort of a prompt to take a poll on and I know that I'm assuming the chair would be of course leading this but I think it's an opportunity for engaging in that way and I've been sort of perusing some of the council policy documents and it looks like quarterly the council receives information about membership on the boards and commission and so that could just be you know out of so many cab members we have two and I mean it just might be a quick one off if it's happening yeah that's actually in regards to attendance so we do when I take attendance I fill out this sheet and then I turn it in every quarter to our city clerk's office and then if there's anything that's of concern like a cab member has missed all three meetings in that quarter then they let their appointing council member know and I I'm just you know I think about our name the community advisory board and just wonder what we're advising on issues of concerns of city residents and then and we do that but we do that individually as cab members correct okay but as a you're talking about as a board yeah I'm not trying to say we need to kind of like right to go back to the example we just sort of dissected around the golf course right but I'm just trying to match the name which is fine it may not have a connection to our function and I'm wondering if through the strategic plan in identifying our what our work is that somehow we're able to in our recommendation be advising the council on maybe some of the current issues that we took up or our structural things like for example I know at the goal setting the council discussed matching the cab boundaries to their districts which I think is a good idea but you know it'd be nice to be included in that as well and I don't know I'm just trying to look for more interface with the council in what the title of our board says we do right I mean three was good about reporting out the monthly luncheon or meeting with the mayor or whatever you guys were doing but yeah and maybe I could report up to them two more I don't know yeah I don't know what I'm saying I'm really brainstorming here this is loose yeah and maybe this is something that we continue to talk about and develop as we make our way to the charter review which is happening next year right because we're definitely going to push for a revision of what cab what it's outlined for cab to focus on in the charter review because there's some things that just aren't relevant anymore um but maybe it's like I feel like cab should have a bigger role in goal setting and priority priorities for the council for the next year or for the city for the next year um but definitely a piece like I a bigger role could just be formalizing something you know that as a result of accomplishing or not the objectives in our strategic plan yeah we the cab even if it's sort of just a dry not a political thing but just from the strategic plan we accomplish this they'll have to do this therefore we recommend these things continue or new things happen or whatever it is but just to have a formalization yeah of input yeah I have to go into the other room for just a moment okay but I'm not leaving the meeting okay sherry for the report so I don't know um so part of me is like going back to my operations brain and do we want to include like under the accomplishments things that were achieved so we had the new cab member orientation and all those documents that carly created and then at one point operations one of the goal priorities that was achieved was member bios on the website and I don't know that's something we want to carry over um and I don't know that's something that has been prioritized um with this latest round of new appointees and it's also a fallback question to you because every time it involves the cab website it involves you um and so I don't know you know I mean I think it's relevant for the report but I don't know going forward like that was a priority and a goal for operations right because cab one to have more visibility more accessibility on the city website um and then get to know your cab member um I think we've kind of talked about modifying that when people become on the board um giving them advance notice to kind of give their um their background but since we haven't formalized that yet um I think it's something that should be noted in the report and then the only other thing for operations was have um hosting more collaborative meeting having the cab host more collaborative meetings and um and again it was kind of so listen and I went out and researched what collaborative meeting models look like and we had put that idea out of putting out a different model and um trying it out at times and then we ended up making some changes and how cab facilitated and then ultimately we ended up with uh two vice chairs and then the vice chairs co-chair the meeting and so and then we drove so much of the agenda towards the strategic plan the chairs of the subcommittees took over pretty much the other two-thirds of the meeting and so it became more collaborative just because of how we focused them the the meeting facilitation but I'm just in terms of things to document the reporting I'm like this was stuff that came out of operations before it merged into expertise and so if we're talking about things that were finalized and and you know why the merger happened I feel like these are things that you know as far as like how we got to hear yeah yeah okay oh and one last thing I have a question on with emerging issues um Rosalind annexation since you were instrumental with all of that and I want to say was that January of 2018 yes okay so the reason I'm bringing this up is that because um Kevin had brought up about emerging issues and I have a question about what does cab do procedurally after you know we after we take a role or do some significant whether it's a community event or something that we're best at and so I know from experience of working with you that Rosalind annexation was a huge priority of the Office of Community Engagement and um my question is is that what happened right because we had that huge event um in Rosalind and there was all of these toolkits that were handed out and there was all these resources and we had all the state departments and how the elected officials there and there's a whole big shippity do and then the question I have is then and then what right and so that was my question for you is that as a strategic planning emerging or so we talk about emerging issues but I'm also like what about things that the city invests and prioritizes and you know where is it then documented is there follow-up you know things like that because one of my questions has been since the annexation has Rosalind like do we have a you know we we've had an election cycle but do we have new neighborhood organizations um we had some work that came out of NeighborFest in Rosalind um I know North Bay Organizing Project has just announced their issues assembly is coming up on Saturday and so I'm wondering is are their representatives in Rosalind are they going to be at that assembly have we found out are there new neighborhood and or you know community leaders that have emerged with the annexation and you know who are they what are they working on what are their top tier priorities you know what do they want to see and are those emerging neighborhood leaders part of the general plan are they part of the downtown area station plan these are questions I have just in terms of you know yeah we're a conduit and this to me seems like one of those core value key issues for the city right that they want to see yeah success and they want to see measurements of success and so that's why I'm like what do we do with that okay got itch thank you yeah so we're at 6 30 just doing a time check um this is very robust which is fantastic because it gives me a good starting place um my recommendation is even though even though it seems like I'm really really really really really busy I actually have just closed out a couple of things which is a very good thing so now I can take a stab at drafting this and then sending it to you guys at some point to review um I would really like to get this done and presented to council uh hopefully sometime this this summer and the reason why I say that is Carly already knows this and so does Madeleine so it's not a huge surprise but um I'm applying to law school and if I get accepted I have to take some prerequisite courses this summer and then I would start in the fall so I'd like to get this off of my plate before that happens is what I'm trying to say so um I my plan is to get this developed I have open time next week so I'm going to block that off of my calendar and get you guys a draft of this I'll say within the next two weeks what's the timeline for city agendizing it's usually eight weeks it's been pushed back because of the open government ordinance so it went from 21 days to I believe I don't think it's a full eight weeks but it's somewhere around that yeah so if you want to get something on council for the summer let's stay June um that's my goal I would have to have I would have to have everything ready including the supporting documents too by next month right yeah okay putting the deadline on minutes it's uh it's you need an eight week advance commitment to put something or request something on the council's agenda eight weeks two months the reason why that is is because um so the new open government ordinance um requires that the council's agenda preliminary agenda gets posted 12 business days prior to the meeting with all um uh agenda materials so that's including like presentations reports staff report etc and then the final agenda gets posted five business days prior to the council meeting now what that looks like internally and we're actually doing a study session on this on March 23rd um so definitely tune into that um what that does to our internal process is it moves it back oh hold on I'm going to get some correct information now you guys are going to be like the county oh no the county is mirroring what we're doing there or my god we drafted it first okay so for example if I wanted to present oh this is not as bad as I thought however there's some other internal stuff that has to happen so on if I'm going to report uh on June 29th then I have to have everything finalize and upload it into our system by June 1st however uh I have to get this to our admin team by May 25th that prior to that I have to have my manager approve everything and finalized everything by May 18th prior to that legal has to review it by and approve everything by May 10th so that's just what we're working with so it's yeah it's maybe not quite eight weeks but it's it's close to it um in addition to that um we have to have everything agendas we don't have to have the supporting documents but all everything having to do with the agenda has to be translated into Spanish and if there is a request for another language we also have to make sure that that gets translated as well before the final posting so it's it's a lot yeah so it's for very good reasons that's the the main thing about it is is that it's it's to give the public an early opportunity and if they want to participate they want to comment um there's very good reasons behind it but we're also a city of 190,000 people and I don't know how many city departments we have and council has to be able to manage it they have to be able to manage all of the issues coming to the city from all the different departments and that's the other part is that just because you have everything together doesn't necessarily mean it's going to land on the agenda you want it's just yeah that's that's how they manage that's how they are able to manage the size and scale of everything that's come into council yeah and also they so definitely recommend watching the study session on March 23rd because it's a kind of an evaluation and actually we're doing kind of a preview of that at the open government subcommittee meeting next Wednesday on the 10th um that won't be as in-depth or detailed but it's it's kind of the overview of what to expect at the study session but the study session will cover in-depth uh just all of the implementation feedback that staff has for council um the county looks like uh they went eight business days prior final agenda posting prior to the county board of supervisor meetings um so now there's there's a request from some community members to mirror what the county is doing and make that a line and I I don't think that that's feasible although council is going to have to figure that out so I am not the one to make that decision so uh are we good we're good on the report correct I will get you a draft in about two weeks fingers crossed wow good job that was a lot there yeah are we moving on to future agenda items then yes we are of the grant program evaluation criteria um who has some information about that I do oh back at ya yeah um so I actually wanted to get the report outlined off of our plate first and then I will be bringing uh let's see we're in March now the application will actually be released April 1st but we'll have time to develop or update the evaluation criteria so uh what I can do in the meantime is send you the draft application packet so you can take a look at what we say the um the evaluation criteria is and I'll send you what we used for the evaluation what evaluation tool we used for the applications last time to get you to start thinking about that and then we'll cover it at our April meeting well good with that everybody and then next item is um how cab advises the city council and there you go I kind of jumped ahead with the golf course issue but you know I would imagine that that is an item that along with many others that we we need to come up with some sort of a mm-hmm format for that or yeah process okay everyone good with that item cool making a note here I'm going to send you the grant application and evaluation tool okay the final item then is the cabs roll and council goal setting and I have no comment personally on that they seem to do their own thing and Danielle or somebody have some ideas well since this is for future agenda items it just is an item there that we'll put on an upcoming agenda so um I think once we get past the report and the grant evaluation then we can decide on the uh uh how cab advises city council and uh their involvement in goal setting if that sounds good to everybody in that agenda item then do we have some sort of history of how it's been done in the past or that's what I'll bring to to that that meeting when we're ready to discuss it okay yeah that way you have all of the information so that you can have a discussion I'm not presenting it's going to be the chair and co-chair so I'm off the hook no I'll provide the background information um but I'm thinking probably uh like our may or June uh meeting that we get to those those things it's well with what the goal sessions and council I mean it happens right after the election it's in January or February and the interesting part about it is that it's a public meeting and people can provide public comment during the goal sessions um it's right a little weird in zoom but I've always had this I you know there's always been this question to me and part of it could be that nbop is doing this is that nbop is hosting an issues assembly and there's a question in the back of my head of like could that be the starting point where we put it out you know a residence-wide issues assembly that leads you know in other words having the residents take the lead on the goals session of giving people an opportunity to prioritize goals that they would like to see for the city start there take that feedback consolidated into you know these are the top five emerging issues that came from the feedback we got from the residents from this you know and I'm saying not as an event but as a process in other words putting it out at that starting point where the residents have like six to eight weeks to provide feedback then they go into the goal setting session with that preliminary data this is what came from the residents these are the priorities that came from the residents and here's you know information and then that gives the city staff the opportunity to take a look at them and say here's some feasibility around it and these issues and then council goes into goal setting and prioritization yeah so um because this is for future agenda items we can't we can't have any further discussion on this um however I like that and I have some additional ideas of things that I learned in my um my advanced engagement I can't even remember the name of it now advanced public engagement for local government certificate program um so I actually heard a couple of examples of how other communities do this and I think that they are something that we should look into doing so we can talk about that and brainstorm other ideas when we get to um that issue at an upcoming meeting yes more you have a question I do and I I don't want to prolong this I but I do want to just say that I did attend the uh goal setting and for a city of 100 as sherry said 90 000 people um the council had scheduled the set goal setting time for five hours which doesn't seem like enough time that said it went from five o'clock to six forty five and so an hour and 45 minutes of public comment was heard and voicemails played we didn't hear emails sent but I was astonished that out of almost 200 000 people in a city the goal setting session took less than two hours and I just want to say that it it saddened me uh because to me it reflected a lack of community engagement with our city council yeah um and half of the comments were about the golf course which was that hot button you know kind of frantic response yeah that you know so anything the cab can do to help facilitate a more involved equitable um because there was only one night offered you know that to me is an issue but anything we can do to help get more voices heard I think is great and I look forward to your um some best practices that you learned in that course Danielle yeah I have a quick question about that I mean obviously with COVID people can't in person attend council meetings number one so you know maybe more people would be involved if they could be seen and heard secondly until I got involved in cab I didn't know cab existed I didn't you know is there a forum that you know what is the press democrat I mean not everybody I mean now it's like two dollars I think if you buy a paper you know on the street people don't subscribe to that the the press democrat isn't what it used to be print media isn't what it used to be what is the medium that that really reaches our local citizens radians is it PSAs do we need to get you know I have contacts at radio stations do we need to or are you already doing that they have free time you know they have spots that they can't sell how do we get the word out to engage people and what's going on in the city I I that's just a question I don't know yeah no I I I do know what yeah um but since we can't discuss right now on this agenda item I will I'll bring all of that I'll bring how the city um what has historically been done in the past as far as those goal setting um uh days uh because this year was a bad example but also uh how would you outreach for those and then um ideas that I learned about from other communities um and then some tools that we have that I think will also help because just like the um what do you call it uh the cip feedback the public input uh that the cab is supposed to be doing through the city charter um you know cab used to do town halls only and that was it right but we've moved to doing different activities so it's a multi-pronged approach rather than just doing one thing and so we can get creative um so I'll make sure to bring that I'll do a quick presentation to give you all of that information before we get into brainstorming all right and I have one last question relating to it you know who or how do we choose our quote sister cities to use as examples of what they do how is that done that's a good population by geography by demographics yeah I know when Jason was talking about well this is how they're doing it this how they're doing it up in Oregon and that doesn't necessarily match up with our demographics you know a lot of you know social economic you know so I'm just curious if you know that just love to know yeah we actually have uh what are called comparable cities um I don't know much about sister cities I think that's why I just use that as a okay that's an actual thing though but we do have comparable cities as far as um both population size and um infrastructure so more less urban a little bit more or a mix of both urban and suburban um so we use those cities to compare but then we will find best practices from other communities that have worked very successfully and we'll bring that into the conversation too it might not work for here but at least their ideas that we can brainstorm and figure out if they will work or not um but I think I do I have a list of those comparable cities that I can send you so you can just see like what we look at um off the top of my head I can't remember what they are but um I was just wondering about the criteria for choosing them because yeah social economic you have so many different right to make it really dovetail with what you know who we are and what we are so yeah actually um I'll I'll ask my colleague who is really really um heavily involved in that a couple not even a couple years ago now probably about six or seven years ago when we first developed comparable cities so I can ask her what the criteria was and how they came to that um that'd be I think that'll be helpful um for the group too I'd be interested in getting that information as well Daniel okay happy to do that okay I as far as I'm concerned I think we've covered everything unless there's any other items or do we ask for public comments if there's anybody out there that would like to pipe in sure there are no there are no hands raised for public comment cool okay well in that case I moved to adjourn this meeting I second all right all right bye everybody good night thank you putting up up with me as your whatever what was I what was my title this evening facilitator you did a good job facilitator I've never been called that before so that's kind of a new title for me there you go you now you can add it to your resume yeah thank you all right