 Call to order the regular meeting of the City of Santa Rosa Design Review Board for January 3rd, 2019. Let's see if I can get all this right. Can we get a roll call? Let the record reflect that all board members are present except for board members Brier and Hedgepeth. Item two, approval of minutes from the December 20th, 2018 meeting. Any corrections to those minutes or additions? Seeing none, we will move to item three, board business. We have an added feature to board business tonight as there will be a transfer of the chairmanship of this committee from myself to Scott Kincaid. Is there a formal, do we hit the gavel three times? Do we knock on? There we go. So I will be relinquishing the chairmanship and handing the meeting over to Scott to chair and lead and thank you Scott. And I will take this time to thank Michael for his service as chair. He's done a fabulous job and I made a joke on his way in that this isn't Game of Thrones so it wasn't a coup to take over the chairmanship. But as Michael had mentioned in our last meeting, he is not going to seek reappointment to the board with the transition of his appointee leaving as mayor and a new council member coming in that will be appointing somebody else when she has that person named. So thank you very much. It's been great. Your chairmanship has been very clean and you've run very nice meetings and it's a big loss to the city to not have you on the board. At this time I'll allow Kevin and Eric and Drew to make a couple comments. Start with Kevin. Thank you, Chairman Birch. You did a great job. You kept us on task and efficient and we're very cordial and welcoming meeting so I appreciate that and I'm sure that Scott will follow. I've seen him lead meetings before and he does a great job so thank you. I'll echo everyone's sentiments. It was a pleasure having you as chair of the design board particularly being new I guess two years ago now. Wow that's terrifying. So thank you very much for your service and I'm going to echo Scott's comments. I think the city is at a great loss with you leaving the board. Thank you all. It's been a pleasure serving and who knows the way things I know there are several other board members who have bounced back years later so maybe this is not this one so we'll see. Thank you. And Michael will continue to serve on the board until his replacement has been named and so we're gracious of that and also wanted to say that we're going to take you out for drinks or the city will take you out for appetizers and we'll collectively take you out for drinks so we'll have that date picked out here in the near future. Great thank you. I love that tradition. I do as well. All right and moving further into board business this is where I now get to read the statement of purpose through the zoning code chapter 2052-030F project review. The review authority shall consider the location, design, site plan configuration and overall effect of the proposed project upon surrounding properties and the city in general. Reveals shall be conducted by comparing the proposed project to the general plan in the applicable specific plan applicable zoning code standards and requirements consistency of the project with the city's design guidelines architectural criteria for special areas and other applicable city requirements. With that I move on to item number four public comment would open the floor to anybody in the public that would like to comment on something that is not on today's agenda. Seeing none I will close the public comment and we will move on to item number five abstentions by board members. Any abstentions on tonight's item? Seeing none we will move on to the scheduled item 6.1 a public hearing for preliminary and final design review. Pioneer Road assisted living residence design review major 1980 Pioneer Road file number prj18-054 and we will look to Susie for a staff report. And before I start my staff report I would like to congratulate the new chair and thank the former chair. I won't call you the old chair but and I also agree it has been a pleasure working with you and I am so grateful for the respect that you treat your fellow board members of the public, staff and applicants with. So thank you. So the project before you tonight is the Pioneer Road assisted living residence. It's a design review to operate us or to construct and operate actually a 69 500 square foot two-story 92 unit senior living facility. The project requires the design review and a minor conditional use permit to operate a community care facility in that zoning district. The project site is located on the southwest corner of well just about the southwest corner of the Pioneer Marlowe Road intersection that's one parcel over to the west. And here's an aerial view of that parcel. There are actually two undeveloped parcels there. There's residential development being being constructed actually to the south of the site and the there's actually a lot of residential development to the south of the site and to the west, west of the additional vacant parcel. There's commercial development the Walgreens to the east and yogurt time center and some unidentified uses at this point and that newer construction right on the corner and then there's multifamily housing to the north of the site. So the project has some good history. There was a pre-application meeting held with staff, which I'm going to talk about a little bit later, but that was held back in July. They followed that with a neighborhood meeting. After the applications were submitted we came before the board with a concept design review and this morning we had a meeting with the Zoning Administrator at which point the minor conditional use permit was approved and that's kind of a key feature because that allows the board to grant both preliminary and final design review if the board chooses to do so. So the site is located in an area that's designated as retail and business services and medium density residential on the land use diagram. It's also one of several contiguous parcels that's identified as a community shopping center and the community shopping center the intent of those land use designations is that they include housing as well as commercial services and meeting the needs really of nearby residents as well as Santa Rosa residents as a whole. The project is proposed meets several general plan goals and policies which were outlined in your staff report but I think the the primary focus is really that it provides residential a residential use a diverse type of housing and one much needed it also will provide jobs to Santa Rosa residents. The general or I'm sorry the zoning district is general commercial which complies or is consistent with the general plan land use again the in that general commercial zoning district it's applied to areas appropriate for a range of retail and service land uses. Here is a rendering of the front of the building and I'm going to defer to the applicant to talk about the changes and the plans that between the concept design review and how they addressed board comments but I wanted to make sure that this rendering was before you because the Portica share was a large part of the discussion at the concept review meeting. So here's the site plan and it's a little bit north is off to the right and south is off to the left sorry about that it I didn't notice that and really till today it's difficult to read so Pioneer Avenue off to the right as you can see this the site plan that takes access the project will take access from Pioneer. The circulation plan goes around and kind of a half or a moon shape around the property underneath the Portica share the bulk of the parking is on the eastern property line adjacent to the commercial uses and then there is another secondary or utility driveway down and the and enters or unloads onto into the Walgreens parking lot where there are plenty of access easements in place to accommodate that. There are 37 parking stalls and then what you also see here is adjacent to the residential development there's a little bit of wetlands area and I'll I'm going to address that when I get to the environmental section of my presentation but just keep that location in mind. I hear our elevations the top one is what you'll see looking at the the facility from Pioneer Road and the the lower one from the south is what residences to the south of the residential properties to the south we'll be looking at. There's also the diagram on the the left there the lower left hand corner which shows you the roof plan with kind of a a parapet that rises above the actual roof plan which you know HVAC electrical equipment will be mounted behind the parapet which will provide visuals screening as well as sound screening and then here are elevations from the east and west the east on the top and the west on the bottom. Here is a copy of the site grading plan I was commenting earlier today to one of my co-workers that it's one of the cleanest grading plans I've ever seen because there's not a whole lot of grading that will be occurring out there it's a relatively flat site. So some of the the landscape but well the copy of the preliminary landscape plan was included in your attachments and I took a snippet out of there to to put on this this slide the lighting fixtures the proposed lighting fixtures are shown on the top and proposed fencing is off to the right or I'm sorry in the center so I want to say that the fencing this is another topic that the applicant will talk about but I want to point out that the split rail fencing is proposed around that wetlands area and this is kind of a one of a couple kind of traditional types of fencing that you see protecting those wetland areas whether it's in a setting like this or on a walking path and then on the bottom are elevations of the trash enclosure which has been designed to complement the the structure. I also want to point out that the trash enclosure the location of that trash enclosure was moved I think I'm going to go back up to this site plan the trash enclosure was moved so it's adjacent to if you're looking at this the right side or the north side of the secondary access point at the suggestion of the design review board. So getting to environmental review the project has been found in compliance with the California Environmental Quality Act first by through a categorical exemption is infill development and which has several requirements and that is it's consistent with the general plan and zoning it's got to be within city limits and less on a parcel or an area less than five acres has no habitat for or decamp doesn't provide any habitat for listed species plants animals reptiles but and this property does have that wetlands area but the project has been designed to avoid the wetland area so that area will be protected through the construction process as well as through the once the facility is up and running so because of that we were able to make the finding that it meets that requirement it will not result in any significant impacts relating to traffic noise air quality or water quality and it can be served by all required uses or utilities and services we have emergency services in that area we've got water we've got sewer etc and then it also qualified under a streamlining measure because it's consistent with the general plan and zoning so the issue side you know we like to bring up you know whatever issues or struggles that staff had going through the review of this project and I want to I want to land here for a minute because I want to give the applicant some kudos we after the pre-application meeting they had some very significant changes that they had to make to their their site design including eliminating a driveway relocating both the driveways that they have I'm just they you know working with the wetlands area there were significant changes and the applicant took those all those recommendations to heart went back to the drawing board came in and when they submitted their application and we referred that application out to to city staff and outside agencies there were no issues identified and it was fantastic to be able to take it right to conditioning and bring before this board a housing project or a living facility in four months so I'm I'm super happy and I will credit a credit the applicant for that so let's see public comments and DRB questions I did our board questions I received an email this afternoon requesting some additional information so I'm going to start at the bottom of this list and the site lighting we have those we know the the type of fixtures that they're proposing the project has been conditioned to provide a a clear lighting plan with the submittal of their building permits we look at those lighting plans all the time we make sure that the lights not going to be spilling off into other properties especially not residential properties but other neighboring sites and what have you there's some pretty strict lighting requirements that they have to meet the grading plan my apology I've I've added the grading plan to the list of documents you should have had a hard copy on your desk and if there's any questions raised I've included it in the presentation so that we can talk about that if necessary I've also asked staff engineering engineer Larry Lackey to attend in case you have any questions about the grading plan and then I'm going to go back up to the top so we already talked about parking and the project provides more than the minimum parking requirement unfortunately too I mean I think we we all know that these types of uses often don't get as many visitors as other types of uses so oftentimes we see vacant parking lots traffic impacts there was a traffic study or a trip generation done for the project and no traffic or no traffic no more traffic analysis was required it just doesn't produce enough to be concerned about noise the project was reviewed for noise from two perspectives what it will produce in terms of its HVAC and electrical equipment mounted outside the building and no concerns were raised by the building department and then also in terms of traffic and what residents of that facility would be subject to and building code addresses that adequately through the use of the the windows the window requirements so we did receive well let's say no I we'd got nice I received an email which again was provided a copy of the email and my response was provided to you late correspondence today my apologies that came in in December but with the holidays and staffing levels I did not get that out to you sooner so crime was that this will um there this could result in the higher crime incidents um I'm not I applied uh some judgment this is a senior housing I don't anticipate there will be a lot of crime there um it will be staffed 24-7 so property values is not something that we analyze we this is a use that's permitted in that zoning districts it's adjacent to residential and that hasn't changed in many years I know at least not since the general plan plan update back in 2009 emergency evacuation both the building department and the fire department reviewed these plans in fact the their you know with the original site plan there was some some not I wouldn't say it had to do necessarily with the emergency evacuation but certainly site circulation which would affect evacuation procedures and they address those before the application was submitted so let's see with that I will conclude my presentation and say that it's recommended by the planning and economic development department that the design review board grant preliminary and final design review for the piner road assisted living residents located assessors parcel number 036-011-053 because no official address has been assigned to the site as of yet and I'm available for questions and I know that the applicant would like to address the changes that were made in the plans um based on your feedback excellent thank you for a thorough presentation uh so we'll start with questions for staff drew so uh Susie I was the one who emailed you um so with the the lighting plan typically I think what I'm used to seeing is a full lighting plan with you know lumen calculations and all that so you're saying that was that part of their conditional use permit that they're required to include that as part of their building permit or no it was it's a condition of approval on the resolution that's before before you and I think uh I I want to say it's either 13 or 27 there's a lot of conditions on there but I can find that condition and it just basically says that they have to provide that with the uh plans submitted for building permits no it's on nine but that's that's fine I was close here's close yeah um okay and then the grading plan it does look fairly simple do we have a hard copy that we I think a hard copy should have been placed in next to you I just didn't read the things in front of me there's there's also a copy of the correspondence that was received so yeah I saw that course I figured it was all that um and then I guess my final question is so there's a number of other uh biological assessments air quality trip generation we're not making a sequa determination today are we because that's that those are typical things with but they're categorically exempt so this just back up documentation so technically the project has been found categorically exempt from sequa based on the action that the zoning administrator took this morning we didn't know that that was going to occur for sure this morning so we had to add the same findings on to your resolution which we would probably do anyway so um yes you are making one of the the findings that you're making is that this project has been found in compliance with the environmental quality act it'll be the second time that occurs but but that's pretty standard operating procedure yeah I just wanted to double check because it again with the zoning administrator you're making the determination that yeah I just wanted to clear up my own procedural process thank you that finding was cut and pasted from your resolution to the zoning administrator's resolution Michael no questions Kevin Eric um the only question and it kind of relates to what drew is bringing up is um with the zoning administrator approval for the use permit this morning was the site plan itself locked in in that approval yes the conditional use permit is uh locks in the site plan which is the primary reason or one of the primary reasons that we bring it to the board for concept review and and this also may be a question for the applicant but I'll ask you and you can defer to the applicant uh on the uh I guess it's the west side of the property west side of the property yeah um to the north the fence appears to continue all the way down it's the concrete with the wrought iron fencing to meet up with the neighborhood and so my question is in the future when the parcel to the west gets developed is that potentially going to be a access pathway there like because you were talking about having to be reconfigured with ingress egress to the shopping center from the original site plan so going forward you raise a really good question and I completely forgot to mention on the I'm going to take this site plan so I'm going to refer to up down right and left just so it's easier to follow if that's okay so on the the top um which is also the the west um that fence that that fence that you saw will be along that property line um the split rail fence that you saw or an alternative with a rope will be uh protecting that wetland on the left side there'll be a landscape berm and garden or an uh planted area that separate uh from the wall greens and yogurt time and then there'll be additional landscaping on the front of the property along piner um the other thing so as far as a walking path I would say we will find out when we know what's being developed on the other parcel that other parcel just a little bit of history has been real challenging to develop because it's got a lot more wetlands on it so um you know we'll see we've had projects come in and go away but we'll see what happens there um but this project has not been conditioned to provide access direct access to that this project has been has included and it's condition it's required to um include the second leg of a walking path the first one uh was in the first part of that walking path um starts at bay village avenue and runs along the east side of the residential development that is being constructed I can get back up there um right below the the yellow square so if you start over at bay meadow and count over 12 parcels there's a small walking path that starts along those parcels and that walking path will be continued onto this project and over to wall greens and it'll give a pedestrian and bicycle pathway um or provide the pathway uh for all those residential uses that are south of the project site up to uh and public transportation along marlowe and piner as well as uh those those commercial uses at that corner so without having to get on to a major arterial street which is um a big success I think great thank you very much I have no further questions at this time uh like the applicant to make their presentation and if you want to come on down to uh the table and let us know who you are in your relationship to the project we'd appreciate it he's going to be sharing my um slides I think so good afternoon good evening my name is hilton Williams I'm the architect and uh representing the developers uh mr steven ring and david ford and uh appreciate the opportunity to review with you uh the redevelopment of the concept and uh in in doing that we took uh to heart your comments from our last meeting thought they were very constructive and uh in so doing I think uh if I could summarize basically the significance of the comments and that was the uh quieting of the facade and the facade details which included materials and colors proportion if you will and uh thus uh brought this back before you um with what we think our responses to your concerns and uh that included the report to share which changed uh in proportion changed in design uh lowered it substantially opened it up uh to the uh interior uh from below it uh complies with the fire department requirement of providing a minimum of uh 14 13 6 actually we have 14 feet clear hopefully uh that complies with all the both uh fire department emergency vehicles and uh other vehicles that will be servicing the facility one of the um I think important elements that we redesigned were the windows and the window fenestration uh softening them creating a commonality of that uh rectangular element and integrating into that element the heating and cooling elements for each of the unit which you see just below the window there but it becomes part of that window fenestration the material pallets we have the uh stone lap siding uh plasterer stucco if you will the composition roof but again uh integrated the pallets to uh ultimately result in a softening of the overall feel of the building the site details the fencing these were all part of your comments and we have addressed those including the protection of the wetlands in summarizing I would like to then open up this presentation to your comments and discussions and uh your thoughts about what we did in fact present represent to you excellent thank you very much um at this point in time we'll take questions for the applicant good oh thank you see I'm a chair in training it's my training chair um so at this time I would like to open up questions from the public on this item on this specific item okay seeing no people from the public other than the applicant team uh I will close that item and now we will move on to questions um for the applicant drew on the split rail cedar fence um I noticed that it's the same height as the rest of the property fences and I guess my question was um more why uh just because I mean the the the privacy wall fence with the kind of wrought iron makes sense to be at six feet high whereas I think when you in the concept review that wetland protection fence was much kind of more diminutive in nature um so I was wondering what the the reason for the change I guess does that make sense that that's my first question part of it is the uh impacts of construction on the wetlands itself the split rail fence uh is very easily constructed and uh it also its height was uh more to suggest to those to keep out I think if we lowered it it may encourage then the encroachment into the wetlands and so uh this was our gesture okay cool thank you and then um I lost my other oh here it is um so you've got a couple of notes on the landscape plan here for permeable paving and then you're referencing permeable granite creek paving uh in a photo next to it um is there a specific color um you have in mind or just kind of the base granite creek color the that's kind of like what we have at the square as an example or is there a does that make sense yeah and uh Jesse markman with jet landscape architecture our landscape architect on the project um so your question is really about the color of the permeable granite creek um I think we the color here is suggestive that it's a kind of beige it's a warmish tone but we have not selected the exact color I think we'd match it to have it be something similar to the building um or either contrast with that so the granite creek comes in someone of a limited color there's a beige a gray a red yeah there's like five colors but I was just curious if there was a specific color that you had identified yeah um okay and then I think my last question because I couldn't find it and then we find I apologize I can't remember where I wrote the architectural elevations I guess the east side there's a roll-up door is that that's for a garage or a trash room right the it is for the receiving yeah receiving and we thought this was probably the cleanest and simplest um method of addressing the access without uh I was just asking more about the colors it's going to match the stucco is it going to be the accent color work of white is it going to be stone lake cam 5780 I was just curious probably integrated integrated with the just one of those yeah yeah okay cool that's it thank you Michael no questions Kevin the first question was uh staff mentioned a berm between the property and the Walgreens yogurt time but I didn't notice that not landscape plan yet I didn't say yeah I I was correct that yeah there there's no berm there we definitely have a heavy landscaped section there and in fact the area between the drive and the Walgreens we will be doing some storm water treatment there so there'll be some areas that are actually dropped for those biotreatment planters but you can see we have a nice real a real nice um arrangement of trees and things yeah it's fine um if you throw the north elevation up on the screen or I don't know just control that do you have control this presentation the slide with the north elevation yeah that one um this is the only elevation that drew my eye to a little bit of a discontinuity on the sort of the right hand side where there's the large window and doesn't quite align with the with the stucco pop out above that and I was just wondering what was driving that which one could you point to your on the north elevation which so there's one two three large windows in the lower floor yes the one farther to the right the stucco pop out above it doesn't really align with either edge of it and I was wondering if there's a floor plan or a other reason architecturally why it was like that there is the that's recessed where we have the parking the handicap parking uh-huh so you park underneath it yes okay the site plan does or the floor plan either one of them provides you with that kind of information and and where do the trellises happen on the project primarily on the interior okay courts yeah and those are what type of wood I don't think the wood has been specifically selected okay we would be looking at probably you know the type of wood that has the longevity and for the least amount of maintenance yeah that's what I'm looking for thank you that's it thank you Kevin Eric just one question did we lose parking spaces when we when you we reconfigured the parking area on the on the south side over by the wetlands because I thought there were some more parking spots over there no or was it 30 well before I can ask the code to ask the question a different way where there's 37 spaces before and there's still 37 and we still have 37 it was just a juggling before we actually okay that was it thank you and I have no questions for the applicant the chair fincaid oh I have a tack on question to the question from drew go ahead I'm seeing it now I think I could better better describe what I think Kevin is referring to on the north elevation and I think I understand what's going on so it looks to me on the north elevation that Kevin was pointing out that there's a bay of four storefront windows there's two of them and it's where you're under under handicap parking is those two bays of those four kind of storefronts those are I think where that activity room is yes there's a yeah there's an activity room and then an accounting assistant and a manager's office all right there and I think what Kevin is kind of referring to is those storefront windows aren't really balanced well with the stucco pop out that's happening above from the rooms the bedrooms on the second floor and so there's there's there's some there's a nice amount of balance kind of architecturally everywhere except that one location that's kind of that's kind of asymmetrical at that location and so I think what he's asking is is there a way to adjust those windows on the ground floor such that they are more balanced within that frame of that stucco bump out does that make sense you know we were we were wrestling with that continuity between the second floor and the first floor and what we kept coming back to was the importance of trying to bring in daylight natural light open that space up and provide as much glazing there to achieve that goal the function upstairs is certainly different so consequently we would end up possibly having challenges and accommodating the living space so it was we were conscious of it but at the same time because it is tucked back in there we thought that the consideration for more natural light and daylight was more important thank you and thank you for your presentation i'll now call it back to the board and i would entertain a motion if somebody's got one on the table and if i could just in closing thank the board for their comments and their input i think we have a better project great thank you very much i'll take a stab at a motion as a non-chair i'd like to move for the approval of preliminary design review per the resolution and further assign final design review to staff second okay now we'll bring it back for discussion drew i think i know why michael's doing this but i'm gonna say i think the window thing is kind of a it's a bugaboo for me now that i'm seeing it and and i it's i think it's a comp it's actually a comp it's a slightly complex architectural problem because you're splitting your storefront on the wall of the two offices and then you're splitting it between the activity room and the the tv room or whatever that's to the south or well sheet south so east and so in order to properly balance it within that space something loses right the activity room gets smaller the tv room gets smaller right to in order to get those windows to be properly balanced underneath that that kind of bit if you shift the one that's in the activity room and the movie room kind of to the east to balance it then you're possibly moving that wall right i'm saying yeah so it's it's kind of problematic in a way but i think it's problematic design wise i know it's a fussy little thing to be fussy about but yeah um it looks to me though let me look at the elevation again it looks to me like you could move it one bay of window and be okay and still keep your walls in the same place so i think a condition if kevin it's it's probably consider you think kevin or shall i think it's shall i think you know i think it should be a shall and it's shall balance fenestrations on north elevation and you figure out how to do that i think that would be the condition that's my only it's really my only comment i mean i think the stucco color could maybe be a little punchier but if it's kind of beige it's beige that's up to you guys i like the stone i like the anodized storefront the bronze i i think warren and i both were very adamant about that porco chair kind of coming down in scale and i really like what you guys have done particularly at the base where you've kind of beefed it up and given it that stone in case somebody drives into it because they're going to so it makes a little bit easier to to take that brunt but other than that thank you for a great package and you know you're missing a kind of halfway there in a lighting plan and then the grading plan i'm okay with the grading plan being paper that was the piece that was missing for me so thank you very much michael great thank you i think this was a really strong package to start with and i know that you were getting getting to us in four months i think there were probably a lot of moving parts as you rolled in for the concept design review really appreciate an applicant who takes time to do the concept design review and and it makes this important meeting the the the public hearing really much simpler everything that you guys did to respond to the comments from the first meeting the the quieting of the elevations and and just it really pulled this together and i think that this building will really complement and improve the neighborhood over there and it's really wonderful to see that corner slowly get built out and come around to match up with a lot of the single-family residential and some of the multifamily that's over there and this building is going to be a really outstanding highlight right at the major intersection there i really really love what you've done with the pork share i think that it is really i think it's still ceremonial and sense of entry but it's just a but it's but it's not over the top so i think mom and dad are going to love being dropped off here plenty of height for trucks it just it fits real well and it's a nice feature on the corner just to just if we're going to keep score on an issue i don't have a beef with the windows under the under the pull in the tuck in 88 parking you know i we all live in elevation land a lot and i know it especially drives architects bananas it's it's right but it's what happens to you when you get through you know architecture school you come out and it's elevations okay well thank you hilton but the bottom line is i think when you get that much of it when you get that much of a plane change on the i think it i think it disappears and frankly i love i love i love the expanses of glass for all of those activities the offices the conference room the staff lounge especially at the other end and i think that anybody's ability to line up line this up it would be pretty amazing to to catch it so i'm not so concerned about it i love the new color scheme so thank you again and let's you know get this thing done and get it built would be my uh and i support my own motion i guess would be my comment thank you thank you michael kevin thanks um see uh starting with the port to share i think it looks really great very important for the project good job with that um i think are we short orchard style parking on trees per space i think we might be yeah that might need to be a condition um i really appreciate the respect to the wetlands and i think the the uh rural fence is appropriate and would definitely support the use of durable wood pieces for that and the trellises complement the applicant on the completeness of the package and as my colleague said about getting this through so quickly and something that that our community needs um i thought the articulation of the building and the materials were really appropriate and coming back that way really makes it easy to approve this project i do uh i do think that that north elevation needs some adjustment uh and the alignment of that that window and leave it up to you to figure that out thank you kevin eric and if you could make sure and comment on your thoughts on the elevation so that we can maybe get consensus of shall or consider or where we end with that um thank you again for being so expeditious and bringing the package back to us we certainly need this halazine here in san oriza and i appreciate uh greatly and i know staff most importantly appreciates getting that complete package getting it all cleared and easy to move through and move forward so um i don't have an issue with the elevation uh with the windows i appreciate you moving the trash around and my my inclination is the let's move it forward let's get it built let's get some housing here so i appreciate it very much and my comments as chair is that uh i was not in attendance at the concept designer 15 meetings so i apologize for that i do agree with my fellow colleagues that in taking a look at what was presented and the architect for that matter and taking a look at what was presented in concept design review i do believe this is a better project um having just seen the um imbalance on an elevation level when it was brought up now i kind of find it neither here nor there and again i think to michael's point and to the architect's point um maybe function uh takes precedence over form in this um regard um because it is a two-story building then you do want to get as much light as possible on that first floor and when you've already got an overhang um it impedes the light's ability to find its way in so the more glazing the better um and so we'll circle back and see if that's a shell or a consider um and then i didn't look closely at orchard style parking but if it's not there we might as well condition it um to provide orchard style parking susie want to address that real quick i do um some with the uh placing of larger trees in the parking lot the board um and other board zoning administrator have approved uh not one tree per every five spaces but rather a larger uh part planting area to allow a larger tree for shade so they are they do have um extra parking spaces so they could do that this i guess gets back to the question of whether the site plan itself was locked in this morning and whether we can even change fingers etc etc to allow for orchard style parking you can address it orchard parking yes thank you all right so i'll circle back uh one more time i've got at this point in time um a shall reconfigure fenestration at north elevation that manager office a county assistant office and activity area location and i shall provide orchard style parking as two potential conditions uh for a friendly amendment but uh we can certainly have further discussion on those items drew where do you want to sit with uh reconfiguration of the fenestration um um i sit pretty firmly on it and then i think regarding the orchard style i feel like i don't know i'm looking for it and i can't find it i feel like it says five to seven in the design guidelines and we're at eight ish so i'm not terribly opposed to just kind of leaving the parking the way it is yeah the i think the design guideline is is one space at a ratio of one per every five um and if you look at the the parking or the trees that they have planted throughout the the site even though they don't have those landscape fingers they still have those but the larger landscape finger allows for a larger tree to grow so yeah it says typically a minimum of one i just found it typically a minimum of one tree should be planted for every five parking spaces so every five but i'm i'm kind of okay with it the way it is because there are some larger trees um i guess my question to the applicant would be the of the tree varietals or species that are planted um along there i guess what's referenced as big leaf maple london plain tree and coast live oak um neither of them are actually specified for those orchard areas which one is your preference and how big is it yeah we would put the london we'd put the london plain in those larger planters which i think would get quite quite broad um and i think to the point that people are kind of discussing back and forth typically you know those fingers get narrowed when you're trying to shove them in there and we've provided essentially a full parking stall width and so that tree is going to have lots of soil volume going to be quite healthy and be able to really spread out and shade the the parking lot so i'm firm on the shawl for the elevation and i think we could let the other condition just go completely i feel like i know where you sit but go ahead i um yeah i i'm ambivalent on the the um condition for the glazing i have i do have a concern that um adding a landscape finger may screw up the the c up and i'm really not that concerned about it uh based on the planting plan and the parking lot and um frankly i think that this is an interest it's interesting because the the east the east side of this parcel and its um enhancement of the commercial property next to it i'm not really i'm not really that excited about adding more trees when i think this is going to be the feature that people that i would like people to sort of see so um to not have a tree every five spaces is fine with me kevin last thoughts on the fenestration at the north elevation and trees i think it's important and the tree thing i think if you specify that the bigger tree broader tree in those locations i think that covers it eric no change for me all right well uh let's consider a friendly amendment then so you rub everything i move i propose a friendly amendment to uh the motion that we include a as read shall revise shall reconfigure fenestration at north elevation at manager office county system office and activity area is that firm enough to or do you do balanced with the second floor to uh to to balance to balance with second floor bump out and then do we want to specify a larger the larger variety of tree be planted in the no i mean i think yours i think it's no i think it's clear enough i think it's clear okay i think it's clear on the landscape plan right um that the larger tree has been indicated i'm comfortable with that if staff is comfortable with that i think that's it's been it's been a practice with the design review board for previous projects to use the larger planting or the larger tree fingers so i've got a friendly amendment with one shall reconfigure how does the as long as it's the larger tree specified in the thing in the finger though that's the only thing you want the larger tree yeah okay all right we'll just put it in there hit yeah i i revoke my friendly amendment and i'm going to do a new one uh so i friendly amend the motion that we provide the shall revise the elevation as written and read and shall provide the london plane tree as indicated on sheet l1 in the landscape fingers in the orchard parking that's not about right okay so there's two items that have been read out um would you accept the friendly amendment you're a very clever chair in that you've uh stayed out of the of fenestration argument completely why be a tiebreaker should we uh i'd be comfortable with the straw poll on the fenestration question okay uh straw poll on the fenestration question there's uh two that are adamant that it stay in and there's three that i believe are considered yeah you're you're you want it in as a condition you don't want it in as a condition so there you go and i would accept a friendly amendment that had considered the fenestration change so revised consider fenestration and then shall with the tree friendly amendment as read and discussed all right so the condition in the friendly amendment is consider reconfiguring fenestration at north elevation at manager office counting assistant office and activity area location to balance with the second floor bump out and specify london plane tree in the parking finger areas i'll accept the friendly amendment uh the second except as you can see as an applicant we're down to like two like very minor items so well done on the package again if i may turn yes uh just to clarification as part of the initial motion that did include delegation final to staff just as a clarification that was part of the motion and and do we feel that that continues to be necessary yes i guess we do probably if we were going to consider reconfiguring uh well i as far as the uh assigning the final design review to staff i think it's in the motion so when we vote we vote uh then at this time i will ask patty for a roll call board members zuko aye gold slot aye weigel aye birch aye kinkade aye congratulations was that it's uh five oh thank you it's there's more to do yeah okay um moving on to item number seven board member reports do we have any board member reports seeing no one come forward with board member reports we will move on to department reports claire any department reports well i think from a department report perspective just looking forward to the board's next meeting which is a joint meeting um january 17th with the cultural heritage board it's a kickoff meeting for our downtown plan update project um and uh it will be a fast paced project so it's important to uh get you out there at the site and start um talking about what that plan update should include where the opportunities are the constraints and and there's nothing like going out in the field to actually get started right away in that in the in that manner so that's going to be great we uh we took the planning commission the city council out on the same walking tour and uh it's very very beneficial they're looking forward to discussing the scope of the project now uh and then uh just i also want to um thank michael birch for his leadership you know honestly um i've been with the city for a long time 19 years and michael you've you were um exhibited excellent leadership you know great communication um you took charge as chair during a very transformative time for particularly our department but for the city as well uh there was big cultural change and how we approach development and uh i just really want to thank you for your positive and your your clarity in leading us through the last couple of years it's been quite a journey and thank you so much thank you very much thank you claire any other reports from staff okay okay so um we are at item number nine and that would be my first meeting in total adjourned