 Good morning everyone. Good morning trustees, good morning chancellor, all staff. Delighted that we are starting our board of trustees committee meetings and with that I'm going to call on chair Lynn Bunch. Thank you. I'd like to call to order the meeting or the committee on academic excellence and strategic growth. As chair of this committee I want to remind everyone that we will be conducting today's meeting pursuant to the new amendments to the Open Meetings Act that apply during states of emergency. The amendments were signed into law and allow for public bodies to meet via electronic means. The new law does require however that we take all votes via roll call which we will do today. Additionally pursuant to the amendments to the law all chats, instant messages, text or other written communications between members of the board regarding the transaction of the public business during the remote meeting or deemed a public record. Finally I will ask all committee members, board members and participating staff to please identify yourself before participating in deliberations including making motions, proposing amendments and raising points of order. And also as chair of the academic excellence and strategic growth it is my responsibility to remind all members of the board of their duty under the state government ethics act to avoid conflicts of entrance and appearances of conflicts of entrance of interest as required by this act. Each member has received the agenda and related information for this board of trustees committee. Any board member knows of any conflict of entrance, interest or appearance of conflict with respect to any matter coming before the board of trustees at this meeting. The conflict or they have asked for the roll call. Good morning. Committee on academic excellence and strategic growth roll call. Trustees Lynn Bunch. Present. Harold Barnes. Harold Barnes. Chris Evans. Present. Stephanie Johnson. Present. You do have a quorum. Thank you, Sanders. At this time I ask for a motion to approve the minutes of the December 14, 2020 meeting. Second. I will need to be someone on the committee. So moved. Okay, do I have a second? Second. Any discussion or debate? Vote via roll call and I will call on Gwen Sanders to call the roll and record the vote. Roll call for the minutes. Trustee Lynn Bunch. Yes. Trustee Evans offered the second and Trustee Johnson made the motion. The minutes are approved. At this time I will call on Provost Farrell Ward to give our update on informational items. Thank you so much, Trustee Bunch. Today I'll give an update on the academic excellence and strategic growth and of course I begin with our SACS Reaffirmation timeline. They're actually coming to the very last component. Of course we've worked through our compliance report, responded to the offsite peer review and submitted our quality enhancement plan. And so next week we'll begin our virtual onsite visit. It begins on Monday, March 15th with a visit to our onsite location at Halifax and then we have committee meetings on 16th and 17th with the committee and then we'll have our closeout session on the 18th. So this is the final component in our SACS Reaffirmation. If there are any things they have concerns with during this visit we will have one last opportunity to respond within five to six months. I do want to point your attention to the fact that our Department of Business Accounting and Sport Management was reaffirmed with AACSB International Accreditation and in particular two years ago we did a realignment of our academic departments and sport management was actually initially in a department with education and kinesiology. In the realignment we realigned it and now it's in the Department of Business Accounting and Sport Management and through this reaffirmation it was actually reaffirmed. I mean it was actually given initial accreditation through AACSB and so we currently have the only, we are the only HBCU with an AACSB accredited sport management program. And just to bring your attention to how special this really is, only 840 schools worldwide which represent the top 5% of business schools actually have AACSB accreditation. We're one of only 22 HBCUs that hold AACSB accreditation and this is the exact same accreditation for business programs at any institutions such as Harvard and Yale. I just wanted to bring the COVID-19 mitigation grant to a close. I know that I gave a report in December but we still were doing some testing. So this was the one million dollar grant from the North Carolina Collaboratory. We did the testing between October 15th and December 23rd. At the conclusion we actually visited every all 21 counties in our service area from Beaufort all the way down to Washington County. And then some statistics I believe this question came up during our last board meeting. We tested a total of 596 people across the 21 counties and had 52 positives which is almost a 10% positivity rate which is quite high. About 60% of the individuals we tested were African-American, 33% were white and then some were other. You can see that 57, a little over 57% were actually females. And so we have concluded this portion of the grant. We do have another grant which I'll talk about in a second which is allowing us to do some testing for our faculty and staff. So our COVID-19 mitigation efforts are ongoing and so here are just kind of four things that projects that we're working on related to COVID-19. The first is we did sign a mutual use agreement with both Centaire Albemarle Medical Center and Albemarle Regional Health Services. In late December we were contacted by both of these agencies who indicated that they were about to receive a large shipment of vaccines. At that time neither one not not the hospital nor the regional health services had access to the type of freezer that are necessary in order to store the vaccine. We had freezers in our possession. We used them for our research through our natural sciences department. And so we agreed to temporarily loan these two freezers to Albemarle Regional and Centaire. Without the use of the freezers it would have been impossible to vaccinate any of Northeastern North Carolina if they were not able to store the vaccines. So we're very proud of that partnership. In addition we also received five additional ultra low temperature freezers through that partnership that we had and received that million dollar grant with the North Carolina Policy Collaboratory. And so those freezers are in our possession. We also continue to do research on the mutation. Of course I'm sure you all are aware that there are now different strands of the virus and so Dr. Banerjee one of our faculty in biology is leading an effort to study the different mutations of the virus in this area in Northeastern North Carolina. And then lastly we do are working with a grant from Dr. Mecklem on COVID-19 vaccine and vaccination awareness promotion campaign to really make sure that individuals are aware of the vaccine, the benefits of it, and answer any questions that they may have. Student engagement is still a extremely important component even while we continue to social distance. And so we've participated in several activities through Black History Month. We had a partnership with the North Carolina African-American Heritage Commission as well as the Museum of the Album All to discuss African-American Cemetery Preservation. We had a workshop on the Black Church Hometown Reflection and also had a guest speaker to talk about another aspect of Black History Month. Student engagement, again another component of, oh sorry, I'm sorry, another component of our strategic plan. You all may remember that last year we used our studio recording, music recording studio on campus to do kind of a jazz lounge with our students and some of our faculty actually participated with check the resume. Well of course we can be in such an enclosed environment but the faculty and the students still wanted to continue and so we were able to check the resume without an audience. It was viewed 100% online but we were still able to get students engaged in that component. We also had African-American reading where different students and faculty read poems and then on the right side is our community emergency response team which is a club organization where it's really tied heavily to our emergency management program and so they are still participating in activities. In terms of our certificate program this is another component of our strategic plan. We are in the process of revising the criteria for getting a certificate program established. We want to make sure that when we establish certificate programs they're really meeting the needs of our local region and so we anticipate we'll be adding at least two new certificate programs for next academic year. We do continue in exploration of one specific academic program but it's still in the initial phases of development. Aviation science continues to be a program that we want to bring additional attention to and so we're very happy to partner with the U.S. Coast Guard and receive the $25 million grant the U.S. Coast Guard received funding to restore the runway at the airport so of course our aviation science program and the Coast Guard both heavily use Elizabeth City's airport and so they were granted $25 million to renovate one of the runways currently three of the runways I'm sorry currently there's only one runway at the airport which I believe goes north south and so if there are headwinds then planes cannot fly because we can only fly in one direction currently. The renovation of these runways will allow us to be able to fly in multiple directions which will mean that we won't be losing the flight time hours that we're losing now currently if the wind is going in one direction and we can't fly north and south then our students don't fly this will allow us to actually fly in the other direction. We also are in the in the process of approaching two additional aircraft particularly to keep up with the demand of our work in our aviation science program. The College of Albemarle is our number one community college partner and so we were very happy last week to sign an additional articulation agreement. The first is between their AAS associates of applied science and global business management and their associate of applied science and general business administration and articulation agreement between that program and our BS in business administration with all three of our concentrations. This is actually a program that they complete they can complete 100 online after they receive their degree from COA. Business administration is our largest program and so we were really happy to partner because we get a lot of traction between students transferring from COA into this business program and now they'll have a seamless transition and then also we sign another articulation agreement with COA with their associates of applied science and human services technology and our BSW in social work which has actually grown over 54 percent in the last two years. This is our fourth or fifth largest program is really growing and so they were very excited as as well we to sign this articulation agreement excuse me. We continue to keep our focus on increase in enrollment which is extremely important and so our winter open house was April the 6th no I'm sorry February the 6th and so we had 388 registrants 225 breakout room participants and it was virtually 100% virtual and so we had over 900 individuals actually view the YouTube of the virtual open house on the day of the event. We continue to participate in recruitment activities today we still have been participating 100% virtually but here are some of the virtual recruitment fairs that we participated in there are numerous others but these are some of the biggies college foundation of North Carolina as well as CIAA which is a huge recruitment fair usually in Charlotte when we go face to face but they had a virtual experience as well as Alfred Street Baptist Church which is another very large HBCU college fair in the Maryland Washington DC area and we also participated in that virtual event. In terms of spring enrollment our spring enrollment turned out very well we have a 13% increase in overall enrollment from last spring and a 41% increase in new student enrollment particularly which driving new student enrollment continues to be our transfer students so while we you know we had 18 new first time freshmen as opposed to 21 last spring you can look at the transfer numbers and see where our new student population is really coming from we had 88 new transfer students in the spring as opposed to 66 or last spring and then five years ago in fall 16 we had 84 new transfer students for the whole year so we're really picking up speed doing an off cycle for the spring to get 88 transfer students. We're also targeting our returning students which are students who were enrolled at ECSU but took at least a one semester break and are coming back and so we were able to increase some of those our students who just didn't enroll in the fall probably due to the pandemic who have come back and some are students who have been out for a longer period of time that we were able to recruit back and so that number has increased from 35 to 50. Our continuing students numbers are still strong as well that still continues to be a big contributor to our increase in enrollment. In terms of our fall class we're still working to build our fall class the blue bar represents fall 2021 and so you can see a comparison for the last four years and so our applications are up our admitted applications are up and even our confirmations are up. Now one of the reasons I you know we know that our admitted applications are up though is because remember this year we are not we do not have to have SAT or ACT scores. The UNC Board of Governors changed the rules and so for this one year for fall 2021 we only have to meet GPA requirements so students still have to have a 2.5 GPA but they do not have to submit SAT and ACT scores and so while we are excited to have our admitted applications up we are we're knowledgeable and know that the fact that we're able to waive SAT and ACT scores is another contributor to that increase in admitted applications but what we're really particularly or happy about though is the confirmations because that indicates students who really do do have an interest in coming to ECSU and so you can see from last fall we only had 200 four students confirm at this time and at this time now we have 272 students that have confirmed that they intend to enroll in ECSU. This is just another breakdown just looking at last year to this year and so you can see the number of applications and admitted students as well as confirmations are all up for this year. And then lastly there was a question during the last meeting about the common black college application which is additional component that we've added this year this allows students to submit one application and then they can choose several HBCUs. We currently are the only HBCU in the UNC system that are a part of the common black college application but you can see how many applications and admitted students were receiving from the common black college application and then 36 students have actually confirmed but even without these 36 students you know that number on the previous lab was 272 we would still have 236 applications if we remove the common black college students which means we would still be up with our kind of traditional population. In terms of response rate our common black college applications their acceptance or confirmations are coming at about five percent whereas our admitted students in our traditional pool are confirming at a rate about 15 percent. So we we recognize that we probably will yield a smaller amount from the common black college application but nevertheless that's additional students traditionally out of state students who have not probably thought of ECSU previously and so we're glad to recruit that new population of students to ECSU. That is all that I have at this time and so I'll entertain any questions. Thank you Dr. Ward. Does anyone have any questions? Yes Dr. Ward this is Dr. Johnson. I am I noticed that the universities and colleges are finding out that they're having more students apply and attend colleges now because they are omitting the idea of using the SAT, ACT. Do you feel that because of that and I know where I one of the universities that I'm working with the applications went in one program from 25 per year from 15 to 25 per year to this year to be 82 because we didn't we didn't require the GRE. So are you feeling that we're going to get a lot more students now or just you know just getting where do you have I guess I'm asking about like a tremendous number of students because of this whole idea of omitting the idea of sending the standardized test now because of COVID? Yeah we're definitely you know which is why you know I'm always cautiously optimistic but also realistic that even if this class comes in over that that doesn't mean that next year's class will be exactly the same because this year the waiver for SAT and ACT is only for this year. Right. It does mean that we will be able to omit so we are seeing a lot of numbers I'll tell you that you know and I've spoken with a chance that the out-of-state students are really what's kind of ticking up and so you know that is something that we are watching because of course we do have a cap on the number of out-of-state students right that's where I've seen more traction even more so than the in-state students which a lot of benefit but of course is something that we have to be mindful of how many out-of-state students can accept. Well thank you and thank you for that excellent report. Thank you so much trust me John. Madam Chair. Okay it's all time. Yeah so I had a question you mentioned three programs that you're developing two certificate level and then one additional and you said that they were regional response to regional needs can you say what they are at this point or how you're developing you know the programs? Yeah so what we currently don't have and I'll of course answer your question trustee time but what we currently don't have is really a robust approval process for new certificate programs for new degree programs they have to go to the UNC system and so we have you know we have to find out what's the need what's the need what's the demand in North Carolina what's the demand in the nation because we have to submit those for approval for certificate programs we don't and so one thing that we're doing is developing an internal process so we can actually see if they're meeting the needs of the region which is fine of the state of the nation and so that's what we're developing. Business administration is one that they're looking at some project management certificates another one in the graphic design area so those are two of the ones in terms of the new degree program which again is the in the initial initial stages it's actually in health and wellness promotion like a few years ago we created a minor and so that's one of the degree programs that we're looking for in terms of the new degree program. Thank you and understanding the process to help so I appreciate it. Thank you. In certificate programs we don't have to get approval from the UNC system but the reason they're so important is because in one of the strategic UNC system strategic plans if they count credentials and of course you probably have heard about one of the races for 2030 I'm getting a number of individuals additional credentials and so if we can establish certificate programs which we have not focused on we also get individuals credentials as well as prepare them for different needs that they have we only have one certificate program on the books right now which is in emergency management and so that's the only one but that's the space that we have a lot of potential to grow then and so that growing and so that's the focus for us. Probably I have a quick question for you. I'm sorry is it with someone before me? I hear you. Okay thank you Trustee quick question I was just curious about what is if you could remind us what our capacity for students this is a wonderful question to ask in terms of staff that we have available and of course housing what's our capacity? Well I'll defer to Gary on the housing but we do have we do have capacity we do have to we're hiring if you all have looked or looked in the last month we are hiring additional faculty to keep up with the growth we are hiring a social work faculty we are even hiring education because our masters our online master's degree in education is growing kinesiology we're hiring two people in business so we have the capacity to grow of course our goal for next year is 2100 but we we have the staff but we will have to continuously hire and strategic programs in order to keep up but we we have the capacity and you know I'm well aware that my kind of charge is to make sure we keep increasing enrollment and I intend to to do all I can to deliver on that and trust me I'm sorry and just to jump in related to the housing numbers we currently have 953 assignable beds on our campus with bringing on by his hall that will bring an additional 103 beds to our campus which will bring us to 1056 beds we traditionally house anywhere between 50 and 52 percent of our overall population of students within our housing even you know at other times in the institution's history and so what we anticipate is that we will have a need for housing in the very near future but we will be maximizing all of the space that we have on our campus so that we might be able to accommodate as many students as possible thank you both not war kennis wilkins are there any plans for the what's the percentage of the faculty I don't know whose question is you are to get back because there's been vaccine thus far considering their frontline workers and are there any plans to have a partnership with someone to come in you know come on campus to vaccine to do vaccines yeah so Gary will answer about the partnership but we currently do not have that information and I think the UNC system is kind of working through of course we cannot at this time even talk about mandating the vaccine for our employees because it's not fully fba approved and so that's not something that we can do we of course strongly encourage and vc brown will talk to you about what uh what partnerships and what we're trying to do on our own campus to provide additional vaccinations to the real northeastern north Carolina community so on last week we actually had a site visit that was facilitated by the UNC system as well as members of the north carolina department of health and human services other local entities like our mar regional health services and that conversation included several individuals across our campus who have a vested interest in having a vaccination clinic on the campus I think that visit went well we're anticipating that we will hear something very soon and that basically visit was to determine our viability to host a vaccination clinic on our campus if we were approved we would host it on days in which there was not a vaccination clinic being held by the abramar regional health services but we also recognize who it is that we are as an institution historically black college and university and that there are staggering numbers of african-americans within our communities who are being impacted by COVID-19 and so by facilitating that those vaccination clinics on our campus we anticipate that might aid as an increase in the number of african-americans who actually might submit to the vaccination so that we might be able to protect ourselves just preliminarily we know that the numbers in terms of african-americans who are being vaccinated across the state just as an example this number was thrown out to us last week in greenville they say Vidant actually has a very very strong vaccination clinic but each week only 25 to 30 percent of those who are submitting to the vaccination are actually african-americans and so what that says is is that african-americans are lagging behind in terms of being vaccinated which continues to place the population at risk and so our approach is to host a clinic on our campus so that we might be able to help to increase those numbers in helping to support the community okay well yesterday Vidant just sent out another email with a host of there I guess Vidant Hospitals in Edenton Ronald Rapids in different places that's going to be doing the three vaccines this week and they have quite a few openings down there on Saturday that they're only going to do the Johnson and Johnson in Greenville just a single dose on next weekend from the 11th I think from the 12th to the 14th so you can go online to Vidant.com if you know anyone probably is interested the mic you need probably to get your appointment or you know anyone that need an appointment just for information. Okay trustee Evans do you have your hand raised? I did thank you yeah I was a follow-up to that about just the availability of vaccinations in Elizabeth City and the neighboring counties versus having to go to Greenville or farther away well I think trustee in response to that part of the conversation on last week was also to help us to set some goals for ourselves as an institution in terms of how many vaccinations we'd like to be able to give in the week what we know from our peer institutions our sister institutions within the UNC system who have gotten similar approvals is that they have set goals the state has been supported by sending a certain amount of vaccinations to those institutions and then helping to stand up those vaccination clinics and so what I would anticipate is that by us garnering some level of approval that we would the number of vaccinations available within this region would increase because now there's an additional partner at the table who's able to facilitate that process thank you hey do we have any other questions or comments trustee time yeah uh this is trustee time I one comment is is Elizabeth City has actually had more capacity than utilization in regards to um what they've had shots wise so far um there's I mean people are just rolling right through like the airport one that they've been having uh last Friday no wait people drive right up hand the paperwork there's eight different nurses standing there ready to give shot so um you know if we can help fill out the capacity that is being offered also right now um you know there's the capacity is there if we can help bring the message to the those that are being underserved and that have not heard the message yet that that can be helpful as well in the region any other comments could I um just just speak to that just very quickly so trustee time I'm trying to think you make a great point that actually was raised in the meeting as well um and I think one of the things that was also expressed was that there are some hesitations um amongst um the varying communities within Elizabeth City related to um you know them being facilitated in different places they talked um at at length about partnerships that had been had um you know with churches and the like um and how um some of those programs actually had not gone as well as had been anticipated um and so um I think our our perspective is um that we believe that we can certainly help to make a difference related to closing the gap between capacity and actual usage because we are kind of a broader institution that is made up of representatives from many different um kind of perspectives um and so um I can assure you that that is the focus um and what we said to our regionals we certainly don't want to we don't want to take away from what's being done but we do want to be an enhancement too um and I think that's true to who ECSU actually is as an institution okay any other comments I don't see any hand trace so without objection we are adjourned thank you so we uh have 10 minutes before our next committee meeting so uh we can visit or take a break but we'll start at 945 for our committee on student excellence thank you I'd like to call on committee chair kim brown for a report on the committee on student excellence good morning it's my pleasure to call to order the committee on student excellence um we're really excited about our presentation today you will hear three different updates from our vice chancellor for student affairs from our athletic director and from our sga president as the chair of the committee I want to remind everyone that we will be conducting today's meeting pursuant to the new amendments to the open meetings act that apply during states of emergency the amendments were signed into law and allow for public bodies to meet via electronic means the new law does require however that we take all votes via roll call which we will do today additionally pursuant to the amendments to the law all chats instant messages text or other written communications between members of the board regarding the transaction of the public business during the remote meeting are deemed a public record finally I will ask all committee members board members and participating staff to please identify yourselves before participating in deliberations including making motions proposing amendments and raising points of order as chair of the committee on student excellence it is also my responsibility to remind all members of the board of their duty under the state government ethics act to avoid conflicts of interest and appearances of conflict of interest as required by this act each member has received the agenda and related information for this board of trustees committee meeting if any board member knows of any conflict of interest or appearance of conflict with respect to any matter coming before the board of trustees at this meeting the conflict or appearance of conflict should be identified at this time all right miss gwen if you would be so kind to call the role or committee on student excellence trustees kim brown present phyllis bosom work president jimmy chambers stephanie johnson and tracy swain present all right at this time um as the chair i will entertain a motion for the approval of the minutes dated december the 14th 2020 no moved second upon hearing the motion and it has been second miss gwen if you would be kind enough to ask for roll call vote roll call vote for the minutes trustee brown yes trustee bosom work yes trustee chambers yes trustee johnson made the motion and trustee swain provided the second the minutes are approved thank you all right thank you so much please um ask for your attention as dr gary brown comes he's got an extensive presentation that's going to give us a lot of detail but we're really excited about the progress that the university has made strategically and in mitigation of coven so with that said dr gary brown i'm sorry give me one second i've got a issue hold on i just want y'all to know he's a brand new phd so i know he's capable of doing this okay chair i'm gonna uh i need a i need to get on a laptop i have a new computer in my um office and unfortunately i'm not able to share my screen at the moment so give me let's go let's go to the athletic director and then we'll come back if that's okay thank you all right all right mr george bright athletic director and i want you to know george i relayed your message about licking your chops the other day as well oh did you thank you thank you sir uh hopefully that doesn't come back to get us but all right let me see if i can get going here okay well thank you again trustee brown and chancellor dixon and distinguished members of our board of trustees and all in virtual attendance again good morning i am george bright and i am blessed to serve your director of athletics and thank you for this opportunity to present to you on behalf of the department of athletics uh today's update today's update will consist of again our student athlete spotlight we'll talk about the ci w a hall of fame and a couple other things that have happened with that we'll just do a quick review on our spring sports and competitions and then annually we have an update or a training if you will regarding athletic interests and what boosters can and cannot do we'll just take a few minutes with that today is that okay trustee brown yes sir all right thank you sir okay so viking pride in the classroom i am pleased to announce 72 of our student athletes were recognized for their outstanding academic accomplishments this past fall and to receive an academic honor recognition student athletes must have a cumulative grade point average of a 3.0 or better so 11 vikings from our various degree programs have earned a 4.0 this past semester which is terrific you can see those names in front of you there are again four categories that we feature we have the blue team which is a 3.75 to 4.0 we have the white team which is 3.5 to 375 the gray team is a 3.25 up to 3.49 and of course the academic team is a 3.0 to 3.24 so again you have 25 student athletes in the blue team 13 we're in the white team and 12 we're in the gray team and 13 again the academic team so very very pleased with that progress of our student athletes thus far and very excited about that we had a december graduate her name is Beatrice NATO she earned the highest student athlete GPA award with a cumulative GPA of 3.97 Beatrice maintained a 4.0 the past fall she's from porto portugal and she graduated with a degree in business administration was a stellar member of our women's tennis team so congratulations to Beatrice and of course to all of our Viking student athletes for achieving the fall academic honors okay so the CIAA Hall of Fame introduction the CIAA announced its first virtual ever first ever virtual tournament excuse me the week-long celebration called the CIAA virtual vibe its tournament edition took place February 23rd through the 27th which traditionally is the CIAA basketball tournament week the CIAA virtual vibe marked the tournament 76 annual celebration of hbcu championship basketball of course sports and culture the CIAA tournament is the third most attended basketball tournament above among nca divisions and it brings a legacy a legendary legacy and a community experience to new to a very new global audience the virtual vibe was one of a kind event and engaged family friends alumni faculty students and introduced many elements that embody the CIAA tournament experience and highlighted the cultural impact it has on our community as a whole in the 2021 John B. McClendon CIAA Hall of Fame class was celebrated virtually last Friday Friday the 26th actually and the 2021 class proudly presented two of our most decorated Vikings Celeste Trayhan Davis was a women's basketball student-athlete and was a two-time CIAA player the year in 2007 and 2008 she was also the CIAA defensive play of the year and became the first ecsu player to earn all CIAA academic honors all CIAA honors in four straight seasons she was named to the CIAA all tournament team from 05 to 07 it was a two-time all-american selection by both Daktronics and the women's basketball association the WBCA as a senior Trayhan Davis was named a south at south atlantic player of the year and the Ron Lentz national player of the year after leading the division two in rebounding and finished second in scoring in that same season she became the first woman in the NCAA division two history to record 2000 points in 1500 rebounds in a career she is the second leading rebounder and fourth leading scorer in CIAA history she became the first female athlete in ecsu history to have her jersey number retired and then our second person was Johnny Walton he was a football student-athlete was a four-year starter at quarterback for Elizabeth City State University in 65 through 68 he earned all CIAA honors after his senior season in 1968 completing 114 of 204 passes for 1400 yards and 16 touchdowns leading the Vikings to an eight in one record after graduating from ecsu Johnny Walton played began his playing career with the LA Rams and making history in the process as the first African-American quarterback from the state of North Carolina to play in the national football league he also played in the continental football league with the Indianapolis Colts led the team to a league title becoming the African-American quarterback to win a championship at the professional level and by that in that season Walton was also selected as the CFL's most valuable player he briefly left his professional playing career in 79 returning to ecsu to lead the Vikings as head coach from 80 to 82 Walton compiled a 2010 in one overall record finished 14 and seven in CIAA play helping the Vikings advance to the division to playoffs in just his second season the CIAA recognized the inductees for their excellence in the conference significant contributions in the community and leadership within CIAA athletics and commitment to the conference mission there were four others that were featured but I also want to make sure that we offer when you see them or hear from them to congratulate those Vikings Celeste Trayhan Davis and Johnny Walton the in our spring sports the CIAA announced updates uh recently regarding spring sport competitions and due to the continued concerns related to COVID-19 the board of directors voted to cancel all conference scheduling and championship events for spring sponsored sports and for ecsu this includes the sports of softball women's tennis and golf that those are our spring sports however schools that sponsor the affected spring sports do have the autonomy to schedule competitions throughout the season if desired to allow teams and student athletes the opportunity to compete and if possible qualify for the nca division to postseason participation should all the um required minimums become met although no traditional conference schedule or championship ecsu athletics is planning to sponsor a modified competitive schedule and softball with uh schools with schools in the CIAA conference again it's not a conference competition the conference is canceled but we're going to compete against those schools we are again seeking balance that supports our student athletes their mental health and of course their overall wellness the mental health and physical health as well as the safety of our student athletes remains a very clear priority and our spring student athletes would have missed two years of competition without this opportunity so this minimum scheduling will allow engagement and possible opportunities to celebrate our resilience and our success all of our teams are practicing this semester as and we will certainly continue to monitor the COVID-19 landscape as we plan for the fall 2021 and of course beyond the competition for that the softball schedule competition schedule is in your packet of course things change this was presented a couple weeks ago and it's actually changed a little bit so if you do need we will provide the updated schedules through miss sanders if that's okay if you need to see that schedule we'll make sure that you get it that that way accordingly and the the last piece of my presentation is regarding alumni boosters representatives of athletic interests is of course is an educational series for you so on behalf of our student athletes and staff I again want to thank you for your continued interest in the Department of Athletics the support of our loyal alums and friends remains a cornerstone to our success and we are dedicated to building a championship culture and a significant step in the journey is of course adhering in letter and in spirit to the NCAA the CIA and all institutional rules that govern our intercollegiate program and today we intend to aid and provide information in the understanding of the basic principles governing the conduct of alumni boosters and representatives of athletic interests as we seek the highest level of ethical standard and conduct so again just kind of going through some of these elements here there are pretty much four questions that are presented to you what is an extra benefit you can see on your screen that an extra the NCAA considers an extra special or extra benefit to be any special arrangement to a prospect a role student athlete or their relatives or friends that is not expressly authorized by NCAA regulations okay we'll have a chance if you have any questions also my our associate AD for compliance is on the line we'll be able to address anything that you might have but I think these are pretty cut and clear in terms of the educational series that are offered so what are boosters so the NCAA specific bylaws that determines what who qualifies as a booster for example your booster if you're a member of the Viking varsity club Viking investor program Viking auxiliary donated to the field a member of the sports hall of fame board trustees etc if you donated money or product to the athletic department if you are involved in recruiting prospects providing benefits for example a summer job or something like that specifically to student athletes if you are involved in promoting the institutionals athletic program which of course we all are and if you have or intend to purchase season tickets to a sponsored athletic event or an employee of the of the department of athletics so that kind of covers it all but who is a booster okay third question what can a booster do a booster can have contact with a prospect only if they have an established family or friend relationship with that person a booster can also choose to attend a prospect next athletic competition but cannot have contact with that prospect so if you're going to a high school event and you see somebody you know is very interested in Elizabeth City State University you can't really have contact if you fit the identification of booster you cannot have contact with that prospect you can speak to the prospect by telephone only if the prospect initiates the call and a call is not for recruiting purposes you may have incidental contact with the prospect as long as no recruitment occurs you can of course say hello you know be interested in what their life is but no recruiting please you may provide summer employment to student athletes as long as the rate is similar to local rates for the work for example if amazon's paying or any any you know local place is paying you know minimum wage you cannot pay them more than that what can a booster not do excuse me a booster cannot have any in-person recruiting contact with the prospect or the prospect's parents legal guardians or relatives on or off campus at any site you cannot recruit in person anywhere okay cannot provide any payment or expenses or the loan of an automobile for student athlete a booster cannot say here are my keys here's my car you cannot do that a booster cannot employ the use or use the name of a picture of an enrolled student athlete to directly advertise recommend or promote sales or use of a commercial product or service that all has to be cleared so again those are the four steps in terms of the educational series for today for our committee members and the rest of the board of our trustees and just as a key perspective it's always best to contact our compliance office and ask before you act it's simple process if you have a question or there's something you'd like to do reach out to me associate ad jake up molens is here as well we're ready and we'll take that call and provide that information to you at any time all right any questions for ad bright all right if not we'll go back to see if we're ready to hear from dr garry brown all right let me try this one more time right good morning thank you very much for you all's patience this morning we don't see your slide don't see my slide i did see what me do there it is no that's not the slides that's his background when can you take can you take over when vice yes dr brown will have when take over your slides so she has a copy all right thank you very much all right can you all see the screen yes okay good morning and thank you all very much for your patience this morning i just want to give you a few updates from the division of student affairs we will focus on spring 2021 updates we'll give some updates related to the 2020 2025 strategic plan as well as special initiatives that we have going on over here in student affairs as well we began the process of preparing for our students to return well into last fall semester we began the process of planning for our students to return for spring and announced to them that we would be facilitating a re-entry process that would extend from january 20th through the 24th of this year there was a mandatory pre-screening and a negative COVID-19 test result that was required for every student who was returning and who would be a residential student i'm happy to report that during that week of re-entry testing and screening and so forth there were a total of 612 student check-ins and of that total 612 check-ins there were only six positives who came to campus during that process all of those individuals were immediately placed into quarantine and then we had 10 additional students who actually notified us that they would not return until their quarantine time frame or isolation had been completed and so they never actually came came to campus and i think in truth if you if you think about everything that has to go into this process we did extremely well our students and families were very very responsive to the requirements and mandates that we set forth as an institution from a residential life perspective we have as of today 71 percent of our housing capacity actually occupied that 677 students it's the current number of on-campus residents that we have that was verified again on this past friday we have continued to ensure that our residential spaces are safe and so we've not allowed any external internal visitation and for the most part our students have done a very very very good job related to to following the protocols that we've set forth residentially from a student health perspective as of according to this based on this presentation that is presented to you this morning as of february 15th there were 26 confirmed COVID-19 student cases for this entire semester as of today they're actually 29 and so you can see there that oh in about a three weeks period there have only been three additional positive cases of COVID-19 on our campus we have a mandatory residential surveillance testing program that is being facilitated by student health and we are exploring opportunities as was previously mentioned during the earlier committee time frame for COVID-19 vaccine clinic site we have continued to offer opportunities for our students to be engaged and so recreation and wellness facilities actually open for our campus on february the 15th I believe our bowling alley and some of our student engagement spaces will begin the process of opening this week for student use and we've also continued to virtually engage our students in activities and services as well as an update to our 2020-25 strategic plan and specifically goal 2.1.5 and the tracking of student participation in clubs and organizations just as a as an update during this past fall semester there were about 58 virtual events that were sponsored by the division of student affairs during the fall semester close to 5000 students participated in virtual and in-person events since august of 2020 and I just provided on this slide just a couple examples of the type of programming that occurs our staff has become very very nimble and creative in working with our student groups such as the campus activities board even the student government association other student organizations as well as facilitating either grabbing grow grabbing go opportunities which provide students and a means by which seeing each other but not necessarily kind of being able to stand around and fellowship in the ways they normally have and we've also become adept at facilitating virtual engagement opportunities so there was a poetry cafe on february 17th as well which was an open mic night opportunity for our students so those are just a couple examples of the type of programs that we've been offering and we'll continue to offer as we progress through the spring semester as an update related to 2.6.4 an alumni last career program or career development focus we have a four-pronged approach for this semester and our career development center really is undergoing a renewal if you will we have a brand new logo here that you can see in front of you with three words at the bottom of it that speak to the focus of this particular unit our task is to help students to explore career opportunities to equip them for the future so that then they might leave and excel and so during this spring semester we'll do that by leveraging four different aspects of our work we will host corporate connections activities we have three of those that are being facilitated this semester and this is by bringing corporate partners to the table to facilitate workshops and seminars on behalf or to our students and so you can see the examples there of Lenovo and the U.S. Navy are part of that group there are six career conversations that are being facilitated some of those facilitated by alums themselves others by entities such as credit suise or layline capital and the topics that those career conversations will focus on are all around kind of soft-skilled development which are part of the core competencies that we know employers want their prospective employees to have we also are pushing internship opportunities there are two very highly visible internship opportunities that we're in the process of recruiting for one is the governor's internship program and the other is the state employees credit union fellowship and the state employees credit union fellowship we actually received a hundred thousand dollars so that we might be able to provide paid internship opportunities for our students we typically pay our students with internship opportunities in their local communities provide the funding so that they can be paid for the work that they do and that is an enhancement to the internship requirement that they have related to their academic program or additional skill development and then the final way in which we will help our students to explore equip themselves and then excel in the future is by the facilitation of us brand new opportunity this is spring many professional development and onboarding conference and we're actually facilitating this opportunity in place of what would normally be a spring career fair just recognizing that it is quite challenging in this virtual space to facilitate a career fair that is truly as beneficial as we would desire it to be but also recognizing that there is a need for this continued engagement for our students to ensure that our students are equipped as a part of that conference we have identified and engaged with potential employers so they'll be a part of that opportunity it won't be a career fair in the same way that we think about it but they will have some level of engagement with potential employers as well I want to provide an update related to our attempts to seek additional funding support for needs around student services and the staff has been extremely busy this year all told since July of 2020 we have submitted $595,000 almost $596,000 worth of proposals for initiatives that we are desiring to to have funded thus far we have been very successful I mean we have not received a no from anyone that we've submitted a proposal to as of yet we've garnered $71,000 to date and you can see that there are several there are three proposals on this list that are pretty high dollar and that we anticipate hearing some additional information on so we are excited about the work that we have been able to do and I think the fact that we have been able to go under the funding it speaks to the work that staff within the division is doing and the way in which individuals outside our institution actually perceive us as ECSU and the quality of work that we do so that's hopefully you all can see that's really really good news for us those are funds that are not taken off the top of student fees they are not leveraging state dollars these funds are funds that we have just sought after so that we might be able to enhance the student experience on our campus so the fullness of this particular presentation really you'll see over the next several slides a little bit of a deep dive into the campus climate survey results that we have garnered in 2.71 it focuses around diversity and helping us to kind of set a baseline in terms of the work that we do during the fall semester you all will remember doing my Board of Trustees presentations I presented to you information on the higher the higher education data sharing consortium diversity and equity climate survey that we were seeking to facilitate it was a 10 minute survey we had a goal of receiving 500 responses we actually garnered 537 responses and I want to share some key data with you today related to the campus climate for diversity and equity on our campus perspectives that those respondents have and then any negative experiences with discrimination and harassment that are outlined there's some future data that will be shared we will do a little bit of a deeper dive and you can see that listed on this slide as well so the first key data point that I want to share with you is related to satisfaction on our campus related to diversity and equity and you can see that we pretty much outpace other institutions who have used this same survey tool as it relates to satisfaction with campus climate as you can see it related to the satisfaction with the extent of all of our communities experiencing a sense of belonging as well as the percentage of people who agree that campus is free from tensions and so I think that also speaks to who we are as an institution the work that has been done even prior to to myself or other individuals who are here but the work that's been done over the years to ensure that this is an environment that is welcome and opening to people of all kinds the second data point is related to views on diversity and equity and so 88 percent of our campus population agree that diversity improves campus interactions and it's 73 percent of our respondents to this data to this survey speak to being comfortable sharing views on diversity and equity and that actual point actually speaks to the focus that we have had in terms of allowing individuals to to speak from their own perspective and then also ensuring that they they feel supported and will be responsive to what it is that that may be shared the question on the survey related to have you've ever been discriminated against or harassed on this campus at an off campus residence or in an off campus program slash event affiliated with this institution to that you can see that our other institutions who took this survey typically respond about 19 percent of respondents say yes only 11 percent within our survey said yes seven percent said they were unsure and 82 percent were very very clear and said no in comparison to other institutions of who have taken this survey and so 72 percent of other institutions said no so we are I think we're doing a pretty good job we have certainly some additional work to do but we will continue to delve into this data even deeper so that it will shape our direction related diversity equity and inclusion I think this is the final data point for us today the question is a is a follow-up to the previous question if any of these incidents of discrimination or harassment at this institution occurred in the last year and that to that those are matching data points between other institutions who use this survey and ours is 65 percent 35 percent said no and I think you know one of the things to keep this in context is this past year has been a year where social justice has really been a central focus across this nation okay and so there's a heightened awareness to be quite honest and a heightened kind of introspection related to whether individuals have or have not experienced discrimination or harassment you know in previous times and so I wanted to share these data points we will continue as I said continue to do a deep dive into the data as the the data is expansive but I did want to provide you some snapshot of some of the information that is held within and then there's this this additional slide here I'm sorry I was wrong on that but the source of discrimination slash harassment and you can see that you know what it is that the ECSU respondents have said basically what it says our students are I think have are doing a pretty good job in comparison to their peers in other places faculty as well it looks like the staff number exceeds what's happening at other institutions administrators are certainly lower than other places and then even within within the local community and so this certainly speaks to the fact that we need to do continued training with our with with the staff and faculty across the campus to ensure that everyone is understanding of the diversity that exists around us and so this data really gives us a starting point for continued conversation and discussion okay from a special initiatives perspective just a very brief update on project gap which is our workforce development initiative that's funded by the golden leaf foundation currently we have 15 of the 25 participants that we were seeking to have at this point in time today we there are some have been some upcoming some events that have occurred at martin community college ecchon community college and then also oic and rocky mount and we are exploring additional opportunities there's some very recent successes that we've had in terms of enrolling students in certification programs for the first time and then also how we are coaching participants to secure positions in other places and we also have finalized the technology in the space if you get an opportunity to come to campus you should come and see the career development center and the project gap office because it really has been outfitted for for our students and participants in that particular program the governor's prime commission which was a grant we received on last year or this that we received on last year for facilitating this year it actually brought to us two new staff members that particular office and office of title nine has been very very active across the campus they have a social media handle you all can kind of follow them ecsu title nine lots of work being done there great work and very soon there will be a new mobile safety app that we will be launching and sharing with the campus community as well in response to title nine title nine meets and then finally we hosted a very great and grand virtual event we hosted the niki Giovanni noted poet the event feedbacks as far has been positive we had almost 700 people to register to be a part of that community connections lecture series event which is really astounding when you think about it being facilitated fully virtually we are very very thankful for all of the the partners in this work you can see some of those partners listed at the bottom of this particular bill we also recognize you know trustee bosworth she actually was the the conduit to beginning this this work and allowing us to bring these sort of events to our campus community and so we are continually thank you thankful for her and her continued support there's an upcoming community connections event on March the 31st the Dallas Black Dance Theater you should be receiving information about how to RSVP for that and then on April the 8th we will hold Fred Humphries who was the vice president of U.S. government affairs actually is the son of a former HBCU president Dr. Fred Humphries who was the president of Florida A&M University for a number of years and so I'm sure he'll have a very unique perspective to share with us and our students and our community as well at this time I'll take time for any questions right thank you sir any questions for Dr. Brown yes this is a chair Robinson I do have a quick question for you thank you for this excellent report I did uh wonder if you could give us some perspective on your diversity report what is the breakdown for the different ethnic ethnicistic ethnicistic I can't say it in our community yeah I'm sorry I can I can certainly pull that data for you chair I don't necessarily have it right here my fingertips at the moment and since I've been having a few technology challenges today I rather not try to lower my screen and and get all kind of flustered with that but I will certainly follow back up with you related to the breakdown in terms of the respondents to the to the survey okay because I'm wondering just in terms of our student population because at one time ECSU had the largest minority percentage of any of the HBCUs and I was just curious where we are on that so thank you for letting us know and by the way I mean other than African-American absolutely thank you thank you I had a question um this is Phyllis Bazemore and I also want to say great job on the on the report I just had a question you might not be able to answer this without a little more research but I was wondering how the fundraising that you did this year which looks great compared to with last year's do you happen to have that information so I do have that I do have that information and I would have to to go back through to do a side by side but I can tell you I will say that we have submitted I believe this year we've already exceeded the number of proposals that we've submitted last year this year okay so I think we've submitted more proposals this year for sure uh in comparison to last year and we have exceeded that number even in in terms of dollar amount that we are that we are seeking and so I'll do a side by side to share that with you as well okay thank you very much problem I have a question um um my question has to do with the survey because the numbers look so good across the board until we got down to the staff and which is a 14-point difference do you have any clue or idea was it that a lot of people didn't fill it out um that were on stack that was considered staff that there I just don't know I just thought that was such a row of numbers because the others look so good yeah I I um I actually noted that as well uh that it seemed to be a little uh a little bit different right because everything else seemed to be within just a couple percentage points right uh of the other significant all right right yeah and so that is that's a data point that we are drilling down into um and we're drilling into that in a way because um you know my in the division student affairs we consider ourselves staff right and so that doesn't necessarily mean that everyone who's in the division and everyone who's in a student services focus area across the camp is actually completed the survey but it does say that um of the respondents that the respondents perceived that those who may have exhibited those behaviors were staff right and so if you think about that from that perspective uh a student in general is probably spending more time working with staff than they even are faculty right so they're in they're in the classroom for a certain amount of time in every week but outside of the classroom everyone else that they would probably engage with is a staff person and so if there is going to be some level of perception around um around experiencing some behaviors that are not going to be acceptable the likelihood is it's going to be staff more than it would be faculty just on the basis that there's more time spent interacting with staff does that make sense yes um I thank you for such a comprehensive report and thorough report I really do appreciate that thank you all right thank you so much if there are no other questions we're going to move quickly to um student body president jimmy chambers and that will conclude our presentation uh chair brown yes ma'am before we move on I would like to call on the provost who will be able to answer chair robinson's question in regards to demographics of our student population okay that would be great yes currently we have um 67 percent of our students are african-americans 18 percent uh carcassian uh we have 11 students that are asian and six students that are american indian and then about five percent of our students are hispanic so when you look I think you said non-african-american that's about 23 percent of our students 33 percent of our students I'm sorry thank you very much I think that's probably still the highest probably thank you yeah it is chair um we are very diverse when it comes to our student population regarding race and ethnicity thank you thank you all right mr chambers all right good morning everyone morning all right so the 2020-2021 ghost of sja was to amplify the to amplify the student voice uh bring more activism inclusion and ultimately to improve the collegiate experience here on campus some things that we did was um I advised the unc board of governors the importance of the student um the student activity fee um they were actually trying to make it optional across the board uh but myself along with some other sja presidents we uh actually attended the board of governors meeting and we uh advocated on why it was not a good idea for them to make it optional um the fifth ticket is in the final stages of completion um I think it uh just has some more things they need to finish um the unc asg advocacy week was held uh February 16 17th and the 19th um we had Representative Robert Reeves from the North Carolina House uh congresswoman Alma Adams of the North Carolina 12th district along as well as to close it out for the week we had governor uh Reginald Holly from the board of governors some of the events that sga has been has been doing we teamed up with the male initiative champion scholars to do uh what's your purpose and we actually had two great outstanding speakers um trustee brown you might be uh very uh familiar with these two individuals we had we had the twins Jeremiah uh and Joshua from Norfolk state uh who are currently serving as the student body president and the other serving as mr. Norfolk state um the the and the champion scholars they I can tell by how engaged they were they really enjoyed having these two young men uh just to talk to uh hear about all of their great success how they got there and when I plan on to keep partnering with them to bring more activities like this they speak very highly of you as well mr president thank you um we also had a uh town hall meeting as well where it was just more of a drop in where students could come in and tell us um what they were you know experiencing so we can work on to improve their issues um we also also had a um live interview session with the other hbcu presidents um that the unc asg uh hosted for black history month we also partnered with cab and the um residential life to do a black history movie and pizza where we uh ordered a total of like 200 personal paying pieces and played the movie best of enemies on february 24th and uh lastly we are currently in the stages of campaign season it'll wrap up next friday or no this friday actually on the 12th with um election day so we i'm very excited to see who our next student leaders will be for next year um royal court had their coronation as well um our mr is nomar proctor our miss is mikaela stokely um mr sophomore is tyreek slaughter miss sophomore is currently diamond rawlison mr junior is currently derrick cellars miss junior is currently sydney atwood um mr senior is our landis thomas and miss senior is taylor jones and if anyone has any questions uh mr president the next time you all are going to do the pizza piece um let me know i've got a sponsor yes sir um that will take care of the pizza and the next time you see the two twins ask them how they got $50 out of me at a trivia moment with the students on why norfolk states colors are green and gold that's an interesting story i could not believe they knew the history that well so they are they are young people like yourself that are really really gifted um any questions for trustee chambers i just have a comment mr chair um i just want to thank president chambers for his advocacy that was a a very critical conversation that was had at the board of governors level and he represented elizabeth city state university very well in how he articulated the importance of the student activity speed so he and his colleagues i believe made a big difference in that conversation and the outcome of it so president chambers thank you for your advocacy for elizabeth city state as a whole for your students for our students that you represent and for just taking the initiative to bring that conversation to the board of governors to impact their view and make them aware of how student activity fees are used on the campus so thank you so much for that yes ma'am thank you dr disson outstanding thank you sir if there are no other um concerns to come before this committee the chair will entertain a motion that we adjourn so move the last sponsor more second all right definitely johnson um miss quinn i guess we still have to do a roll call vote we'll do a roll call vote for adjournment of committee on student excellence trustee brown yes trustee bodzenworth offered the motion trustee chambers yes trustee johnson offered the second and trustee swing trustee swing do you agree to adjourn he's trying to unmute he's trying i forgot i was on house mute yes okay thank you all right we stand adjourned adjourned thank you chair brown excellent committee reports and now we're going to move right into our committee on operational excellence and standing in place of chair barns we have trustee wilkins bringing the proceedings this morning trustee wilkins good morning i got this call five minutes ago ever ready good morning it's my pleasure to call to order the uh committee on operation excellence uh as chair of this committee i want to remind everyone that we will be conducting today's meeting pursuant to the new amendments to the open meetings act that applies during the states of emergency the amendments were signed into law and allow for public bodies to meet bill electronic means the new law does require however that we take all votes be a roll call which we will do today additionally pursuant to the amendments to the law all chats and some messages texts are other written communications between members of the board regarding the transaction of the public business businesses during the remote meeting is deemed a public record finally i will ask all committee members board members and participating staff to please identify yourself before before the participating in any deliberations including making motions proposing amendments and raising points of order as chair of this committee on operational excellence is my responsibility to remind all members of the board of their duty under the state government at this act to avoid conflicts of interest appearances of conflict or interest as required by this act each member has received the agenda and related information for this board of trustees committed meeting if any board member knows of any conflict of interest or appearance of conflict with respect to any matter coming before the board of trustees at this meeting the conflict or appearance of conflict should be identified at this time since there is no conflict we can proceed miss gwen can you do a roll call for us please absolutely the committee on operational excellence trustees power barns is not with us trustees phyllis bosnward present trusty jimmy chambers trusty tracy swain present and trusty kennis bilkins you do have a quorum sir thank you at this time i need a motion for the minutes motion to approve the previous minutes on December 14th minutes thank excuse me uh can i also get a second phyllis bosnward second thank you phyllis can i get a roll call miss gwen yes a roll call for the minutes trusty bosnward offered the second jimmy chambers yes trusty swain offered the motion and trusty wilkins thank you okay we have today we have some information updates on the uh from miss on yale y'all got to help me with that last name ola director of facilities and planning also today we have some action items also so can miss oh yeah oh the game y'all thank you board board or by chancellor goodson are you yeah trusty wilkins um ania will uh will bring the action items to the board i'll give the update on the on the infrastructure projects thank you uh by goodson can you proceed yes sir so i hope everyone can see my screen yes okay so the 800 ton chiller project is um currently construction is underway cruise is already here working on the expansion of our chiller we intend to have this project done um by the end of summer um certainly in time for when students return so we're happy that that project is moving forward very quickly and the teams are here on the ground uh currently working to expand our chiller capacity which will provide additional cooling um to the campus our hurricane dorian funds um here are the buildings that we have prioritized this is a slide that you've seen before you know it was five point two million dollars um i've asked the team to prioritize our residence halls and some of our key academic buildings first and sort of work back um from there we intend the drawings have been sent to state construction so we're waiting on them to approve the drawings for the um for the roofs and we intend to begin construction at the beginning of summer our usda project bias hall you remember it's roughly around about eight point two million dollar construction budget um which was a complete renovation and then we also had hukal and doles demolition project hukal and doles have been on the ground now for quite some time and bias hall is coming to completion it should be completed by the first weekend april so we're just a few weeks away i wanted to give you all a sneak peek of sort of where we came from and where we are now uh please keep in mind that construction is still ongoing so you'll still see some some rough ends of the project but it is starting to really come together in terms of the design look so we broke the building down to its core bare bones this surprising thing was the building was actually structurally it was in very good good shape most of the steel components were very solid and we didn't have to do a whole lot of work on the on the structural side of the shop here's a snapshot of what the hallway looks like we've been able to do some modern flooring we've also tried to adhere to our historical standards which you'll see is reflected in sort of the crown molding there you've updated lights and the project is really coming together i think the students will be excited about it here is one of the common spaces is sort of an all glass common space as soon as you walk into the lobby area so this will provide an additional aesthetic to the students again crown molding is still running throughout the building with modern lighting here's a snapshot of the dorm rooms again project is still sort of completing they still have to do the the baseboards around the floors but gives you a sense of what the floors and the walls and the lighting looks like we were also able to replace the windows which will provide we think some longevity to the building as well here's a snapshot of some of the bathrooms you'll see that we went with tile walls and tile floors sort of a modern tile wall look as well as a tile floor look so we're excited about this project one thing that i've i've tried to drill you know i try to keep forward on the on the forward part of everyone's mind is that i think over time we have steered away from our colors so we have tried to be very intentional about sticking to what the university's colors are with respect to white gray and blue and and try to try to ensure that sort of our building standards move forward in that way so you'll see a lot of our colors are reflected in some in our projects before there were yellows and greens and pinks and there was really no no real structure so we're trying to kind of bring back some structure into the fold our NC connect bond projects as you know gr little library and more hall more halls a complete renovation gr little library is only a renovation to the infrastructure of the building or not enough funds to do a complete renovation which is why we're requesting a 32 million dollar library but we were able to be good stewards of that small amount of money and still provide some aesthetical aesthetic updates and i'll give you sort of a sneak peek of that i don't want to reveal too much but i just want you to see sort of where we are one thing i can report is that we received a beneficial occupancy for gr little which means we now have control back of our building during the construction phase control is turned over to the contractors so they can complete their work free of any interruptions from university staff in order for us to receive beneficial occupancy the state has to come down and inspect the building and inspect the work that's been completed so far they inspect our life safety systems and once the work is at a point where it's substantially completed they give us back you know quote unquote control of the building which means we can access it the only things remaining on the building are just sort of punch list items so if you you know a crude example is let's say a doorknob was not put on correctly that's not something that should hold up occupancy of a building that's a punch list item that can be addressed after we receive beneficial occupancy so now they're working on the punch list items and furniture is being placed in the building so that's where we are more hall we're expecting more hall to become for us to receive beneficial occupancy for more hall in the coming weeks so we're excited about that that building looks really good and i'll be able to share some sneak peeks of that at our next board meeting so here's a just a quick sneak peek of the inside of gr a little as you can tell we've been able to do some flooring upgrades some lighting upgrades we've gotten rid of the prison windows is what i like to call it that we're going up the stairwell and we were able to repair the stairwell as well and then academic affairs has really been visionary and identifying modern furniture for us to be able to do some some some sort of conferencing pod areas for our students that are going to utilize that space in a more sort of updated fashion again i think this is the work in here is is a placeholder until we're able to get our current library but um all in all i think we can be more proud of this builder than it was before the renovation took place it was certainly certainly needed a lot of tlc so um from a project updates our hvac upgrades so you know we have sort of two different projects going on concurrently one is addressing our independent hvac systems for buildings that are not on the chiller and for some buildings that are on the chiller and then addressing our chiller our chiller upgrades as i mentioned to you they're already here working on expanding our new chiller with respect to the buildings that are that are independent which are not sitting on our chiller those buildings many of those buildings the hvac system has to be designed we've had to select the designer we have selected the designer and that requires board approval we did allow board members we did ask board members to sit on those committees for approval and ania will bring those approvals to you after my update i wrote the other sort of project update we're waiting for a good weather to come about so we can complete um the uh the track but we are excited about that work and then a new project update is vaughn swimming pool um vaughn swimming pool was is in need of some serious tlc um this is not an area that has received an upgrade and quite some time you can see there's um covering of the duckwork sort of falling down um area needs painting a lot of the equipment in it is obsolete you can see that the ladders some of the structural components of the ladders have broken some of the fan core units have this are past their prime and then the shower areas are very um very much 1960 ish you'll see that the blow dryers are kind of on the walls um i'm not really sure how that how they were using it back in those days but they were doing um so we've been able to um we've been able to adjust um sort of our our and our priorities uh we actually had vaughn pool on an on our priority for a future year but given the um the conditions of it we really had to move it up and sort of change some some other priorities um around what we plan on doing in that space is the the walls need repaired and they need to be painted and we're going to do it to match the vaughn basketball arena which is you know to so we can provide some level of consistency we're also doing the floors around the pool um and we're doing the floors inside of the um locker rooms as well um we're going to repair the pool railing we've already removed um the diving boards and um we're going to do some um plumbing repairs one of our our plumbing in that part of the building is it's not in good shape um so we'll be doing the plumbing repairs alongside with these upgrades um we're also going to upgrade the entry doors onto the second floor and into some of our main spaces um put in new diving boards as i mentioned and then the pool needs a new mechanical system the work is already underway the painters have been in i believe at least a week now um so that work is underway after the painting is done we'll be able to do uh the flooring um in some areas we need to complete the plumbing first and others before we do the plumbing in in the painting but um that that project is well in the way where we are projecting the project to be done um before our school opens in the fall we want to make sure academics has the time that they need classes so the work has already begun in those spaces and i will bring to you the final results once it's completed so are there any questions um relative to um what i shared with you this morning we heard thank you Helen we heard the report are there any uh comments are any questions from our board on the different projects that we are doing Helen can you hold a swim meet and that repaired swimming pool i think we would be able to yes sir um we're we're trying to make sure that we do some you know that was one of the reasons why we wanted to make sure we did some branding i think the region does not have a lot of swimming pools but you know i will allow i i think um that may be a question more so for dr ward and and dr uh and the chancellor uh to decide how we use it a little bit more strategically but i do know that some of our partners now like the coast guard are currently using that space we just certainly couldn't bring them into that space and allow them to use it that that's a a reputational hit for us i think based on how it currently looks yeah trusty trusty cold pepper i was going to add that um part of our partnership with the u.s coast guard is that they utilize our pool with some training activities and the provost would also say we also have classes that take place um in that pool so and then gary would say under normal circumstances i'm sure you know with pre-covid um our students use that space for some activities as well so it definitely needs the um upgrades that alan described to make sure that we remain safe um to create environment that's safe around our pool usage so this is a very exciting project for us well my comment or if you're going to upgrade it you need to upgrade it to the standards that you could hold the collegiate swim me in it if you can right yeah i think so you know i i think we'll we'll do the best we can within the the budget that we have um so i i don't i don't know the collegiate standards i'll have to get with george on that um yeah and i don't i don't think we're there yet trusty cold pepper um that would be something we'll aim for for the future and you know maybe even the idea of a swim team for ecsu i don't know but that's something we'll have to discuss for future plans i think i think if we need to addition of monies uh alan trusty cold pepper he he can um be able to make it happen okay so he's a swimmer he's a swimmer directly after this meeting to board what you're gonna say uh trusty cold pepper i'm not on this committee thank you sir um i would just like to i'm proud of the work that you all are doing and especially with bass hall that's you know that's phenomenal the rooms are looking great and with how many rooms do we have in bass hall and and are those room they look larger than most of the other rooms and with dorms are they large rooms um i would venture to say they're probably average size room average size rooms but they're probably a little on the larger side um i would say um trusty wilkin we count i think we count rooms we count beds rather than rooms so you know we're around a hundred a hundred beds in that building to add us as i mentioned so are we on on budget uh are ending the projects not on budget that we need to none of the projects none of the projects are all budget in fact we delivered biased uh 320 we have left 327 thousand dollars left in contingency for that project we moved that money over to the swimming area uh no that's a that is a usda project the money has to be used on what the loan requires however you are able to move it within the usda project priorities um so i'm actually um i'll be talking to or i had a conversation with the foundation chair about that um and we're going to look and see how we can best utilize those funds considering we became an under budget for that project trusty wilkins yes uh trusty johns yes i i just like to to share how impressed down with what you all have done with the library that's why i did my undergraduate not internship but i did my grant day work and it was 30 years later it was the same way looked when i graduated in 74 so thank you all for the work that you all are putting forward it just looks phenomenal yeah so i appreciate that and i'll share that with my team um you know one thing i will say though you know that we did the best we could within the budget i think the reality of the situation is the library that i think students expect now are a little bit more modern um have more meeting spaces have better technology um so you know i i think we we've done a good job in trying to make it comfortable but to be competitive we really need a new library and yeah and i would just i would just add alan there that um just to just to make a statement on record in that regard because it was such a little funding our students are not going to really see a significant difference um in the library as they remember it because most of it was infrastructure um and you can't really see where the money went from that standpoint more so than cosmetic to make it look a little more appealing but we are you know of course still seeking funding for a new library um in the next couple years on our campus to bring that level of technology that's necessary for us to compete for faculty and staff and students who want to do that level of research um that technology brings to a library and to a community and so we will um reassign that building most likely it'll be academic space or maybe some space for student affairs because of the uh investment thus far but it's definitely uh going to uh you know we're still pushing to get that library in a couple years on our campus about the dixon what what is the conversation up in raleigh by putting in getting it in the budget well currently the comfort conversation in raleigh is that there is no um appetite for new capital projects um if you recall the library was in the budget last year that was vetoed and not passed we had 32 million dollars in that budget for the library and so this this time around um the legislature from what i understand does not have the appetite to fund new capital projects so we're gonna you know keep pushing for that hopefully in the next couple years um they may be back uh to funding new capital projects and then we'll be ready to ask for our library again at that point um so so far that's kind of where we are the main funding right now coming from the legislature is mainly around renovations and repairs infrastructure other needs that campuses have and i'll talk a little bit more about that tomorrow as well in my report okay thank you i did since we need to move forward i didn't any other question comments okay now we'll move to the action items we'll miss uh only ola okay good morning everyone i'm aniel bola director of design and construction for ecsu um we have two action items today in accordance with the state legislature the team received proposals for our uh two projects rose and wall school and principals house renovation and our hvac renovation projects the panel uh included members of the board both um trusty barns and trusty bloke ins attended interviews and the names of our finalists were submitted uh to the board for approval we asked the board of trustees to vote and approve our selection so we may move forward with uh design on on both projects y'all have any questions before we ask for a motion okay i need a motion to approve the hvac's h uh hvac system upgrade project can i get a motion so moved uh you heard the motion do i have a second i'll second second by who uh jimmy trusty chambers chambers any discussion or debate when can we have a roll call please sure uh roll call vote for the approval of the selected firm for hvac systems upgrade project um trusty bosom work uh yes uh trusty chambers offer the second uh trusty swain offer the motion and trusty wilkins i vote for it okay okay you can continue motion approved can we can you continue yes we'd also like the approval of our selected firm for both for the uh rose and wall school and principal house renovation could i get a motion for the approval of the uh rose and thaw school and principal house renovation motion to approve uh renovation uh rose and wall school and principal house motion by trusty swains can i get a second bill is bosom work second second by those bosom work are there any discussions or debate about the rose and thaw school project any questions since there is no questions when can you call the roll please sure uh roll call vote um for the approval of the selected firm for rose and wall school and principal house renovation um trusty bosom worth offer the the second trusty chambers yes trusty swain offer the motion and trusty wilkins yes motion approved then we are going to move forward thank you for that those action items miss ola thank you so much and then we're going to move forward with information technology update by sarish murrigan cio or information technology sir are you ready yeah can you see my screen yes yes i see it all right now i have just uh one uh major update regarding from the division of information technology it's uh it's regarding the strategy can be shared you uh 5.3.3 that is to establish the it governance structure um the main uh goal of it um governance structure is to um involve the staff faculty students and the uh community ecc community in in developing the strategic plan it strategic plan uh for the for the campus with the alignment to the institutional strategic plan as part of that initiative we have completed the charter um and uh identifying the it governance council members once uh starting next uh this month onwards will will initiate the the ongoing quarterly calls and and the the will will initiate the quarterly calls from this month onwards that's that's that's update in regard to uh the initiative 5.3.3 to establish the it governance structure any questions regarding this are there any questions or comments to um everyone understand does everyone understand okay thank you sir for your report thank you now we'll we will have a report from presentation on communication and marketing to update or miss michelle ball the executive director of strategic communication morning good morning good morning um i just have a few quick updates on projects that we are working on in relation to the strategic plan um the first is around creating processes procedures and tools for marketing communications um internally and for the institution we um have updated a lot of our forms and processes and procedures for our faculty and staff as we work with them we've updated our project request form we've updated our website and we are working on updating and having more frequent communication to the campus so last week we launched two emails to talk about the services that we provide and this week we will launch a newsletter that will provide regular updates around our processes tools procedures and how individuals can work with us and how we serve the institution another strategy that we have working on is conducting an evaluation of the existing communication vehicles and also looking at just customer service in general so we have a survey um we were hoping it'd be issued by now but it is actually in institutional research being formatted so they're doing their magic as we speak and once they get it in a structured survey format they will send it back to us and hopefully this week we'll get that disseminated to faculty and staff that then will help us potentially alter or adapt any of our communication platforms as well as look at how the service that we provide to the institution can be adapted or enhanced based on that feedback and another project that we're very excited about and we're working very closely with the department of information technology is the development of a intranet site so an intranet is basically an internal website that is password activated so employees as well as students will have access through a password portal to information specific to ECSU the goal of the intranet is really to get a lot of the content that's really inward facing that's on our external website today because we have nowhere else to put it get that content off of the external site into an internal platform so our university website can be really focused as a marketing and outreach tool so we had a kickoff meeting last week and we are starting that project it will it is slated to be completed this summer so we will have a launch date before the start of fall semester so we're very excited for that project as well and then just wanted to give you an idea of our growth around social media so you can see from December of 2019 to December 2020 we have grown all of our channels Facebook we have grown 7.1% and in December of 2019 we had 11,099 followers on Facebook Twitter we've grown 14.7% and we in December had 5,482 followers Instagram we grew the most at 31.1% and we have 5,096 followers as of December and linked in at 8.7% growth we had 10,322 followers so this gives you an idea of the outreach and the impact that we're having on social media based on the followers that are following each of those channels and then finally we do conduct some paid advertising so this past few months we promoted winner open house we want to share a little bit of that data to show you the impact so we spent $1,000 on a two to three week period we focused on the geographic locations where we have large alumni chapters and so Atlanta, DC, Maryland, North Carolina and Virginia our demographics were 15 to 35 and we actually reached over 400,000 individuals through that campaign that is how many actual people saw the ad so that's how many individuals that it popped up in their feed recruitment we did a week and a half promotion for recruitment for transfer programs just specifically transfer programs in North Carolina and Virginia same thing we spent $1,000 and we reached 51,655 individuals so we are doing targeted campaigns for promoting different programs different academic programs different events so these are two recent ones just to show you some of the impact and and the reach that we're having through these campaigns so that's very quick highlight if you guys have any questions thank you miss ball for your report are there any questions or comments from the board are you doing great work we thank you for all the participation you're getting out with the social media I know Bishop Brown is very elated on the instagram because he stay on instagram with his church but anyway with all being said we would like to thank each and every one for your participation today and if there is no ejections just me stand adjourned thank you trustee wilkins you're welcome we'd like now to call on uh committee chair andy co-pepper for the committee on finance audit university advancement um thank you madam chairman like call on miss centers to do the roll call to start off with committee on finance audit and university advancement trustee andy co-pepper here trustee cam brown trustee cam brown trustee land bunch present trustee chris evans present and trustee kennis wilkins present okay you do have a quarrel thank you and sanders this morning we're going to have vice chancellor mcquinnott give us a report vice chancellor walton give us a report and uh internal auditor miss parker give us a report but before we do that as chair of the committee i'll remind everyone that we will be conducting today's meeting pursuant to the new and i can't hardly read this i'm sorry new amendments the open meetings act that applied during states of emergency amendment was signed into law and lives for public bodies to meet as uh a violent means the new law does require however that we take all votes by roll call which we will do today additionally pursuant to the amendment to the law all chats instant messages texts other written communication between members of the board regarding the transaction of the public business during the remote meeting redeemed public record by now we'll ask all committee members board members and participating staff to please identify yourselves before participating in deliberations including making motions proposing amendments and raising importance of order as chair of committee of the committee on finance audit and university event advancement is my responsibility to remind all members of the board and their duty under this state government ethics act to avoid conflict of interest and appearance of conflict of interest under uh as required by this act each member has received the agenda and related information of this board and trustee's committee meeting if any board member knows of any conflict of interest or appearance of conflict with respect to any mad account coming before the board of trustees at this meeting conflict or appearance of conflict should be identified at this time they're being none or at least nobody's in meeting it i call on this from the clinic for her report excuse me i'm sorry i'm sorry is there a motion to approve the minutes of the december 8th meeting so moved is there a second second um when could you please call the roll call roll call for the minutes uh trustee co-pepper yes trustee brown i don't think he's with us trustee bunch offered the second trustee evans yes and trustee wilkins offered the motion the minutes are approved thank you good morning trustees i will just won't be before you long give a brief update of business and final finance just to start off with some good news for fiscal year 20 all our financial audits was a clean audit this includes the foundation the university financial statements as well as the radio station just to give you an update of where we are ended for december 31st 2020 for our state fund general fund budget we currently were total budget of 43 million dollars at the end of the quarter of december 31st we was pretty much at 46.9 percent which is a little bit shy because we should be at 50 percent since it's halfway through the year but that's a good thing when you're kind of under and that we can say COVID-19 is still the end pay of slowing other suspenses suspenses and reviews just to give you an update of auxiliary and trust funds as of um you can see our fund balance for unrestricted increase to 27.5 million dollars which is 23 is unrestricted you know this is really because of the 15 million dollar gift that was still sitting there as of december 31st and a reduction of housing debt service uh just reduce operating expenses due to COVID since we're still kind of in a reduced operations as well as receipts of fees and rooms that we got in spring so overall if you look back um I was just looking back for two years comparison our trust fund balance have really really increased it was at 2.5 million dollars back in fiscal year 19 so to see 27.5 million dollars today is a a true statement of progress also I just want to give you an update of COVID funding update we have received a total of 13.6 million dollars in COVID funding related um and that has truly been nothing but extraordinary for the school of ECSU or just for all the universities and I just want to highlight the biggest one that just came in is the HBCU uh which our amount was five million dollars this is the last pot of the funding that came in for 2021 they actually gave us 3.6 money uh funds which one million has to be used for student relief and the 2.6 is also for campus use and then of course the HBCU money of 5.9 just to give you a comparison of 2020 CARES money instead of 3.6 it was 2.1 so they gave us another one point roughly 1.4 increase and then our HBCU funding for 2020 was 2.86 it nearly doubled to five million dollars and this is the more flexible pot of funds that we will have to use and be mindful we this all these funds have a we have to use them within a year just to give you an update of fiscal year 2022 we have been notified that we will not be getting any recurring money which our base budget will stay the same but the good news is if you look compared to last year they were saying oh the state's going to be in a bad shape oh we're going we might have to take a five percent reduction I can actually tell you as of January 31st the state budget for North Carolina we was up almost three million dollars three billion dollars in comparison where they thought they was going to be so last year at this time the reserve were 2.4 billion our reserve this year was 5.2 billion which is awesome for North Carolina in a pandemic and most of that is because they also reduced their operating expenses by a billion dollars and then of course the revenues increased so if you look at it as chancellor said we just don't know they're they're focusing a lot of funds oh you know renovations and different things like that but we have been told there will be a lot of money at the end of this year on the table so we just hoping that we do eventually get some recurring money because if you know recurring money is the only way you can give salary increases they give us one time money but that that's can never be used for salary increases it's great because institutions can use it for one time costs one time needs just like this year we got one million dollars of one time cost and we was able to purchase two airplanes which was needed for aviation so that's great but we also still need recurring money and I went back and look we haven't had really any recurring new money for state in the last four years so hopefully with the the state of the North Carolina budget where we are today that this will change for fiscal year budgets 22 and 23 and with that that is my update for business refinance any questions any questions or anybody miss parker you won't go yes sir good morning everybody my presentation includes informational items and that is summary of completed reports you have the full reports in your board materials and I'll just talk about them as we go along there were two reports completed this quarter the first report is related to financial aid operations this follow-up review consisted of the satisfactory academic progress also known as SAP with this review we looked at SAP appeal applications submitted by students for fall 2020 the review revealed adequate documentation to support the approvals or denials of students who apply for SAP there were no recommendations for this report the second report represents a follow-up review of the purchasing process accounts payable function this follow-up focused on three findings from the original report at the time of this review two findings remain unresolved and one is partially resolved that will conclude my updates are there any questions for me if not thank you for your time okay thank you good morning good morning oh but this time I'm sharing my screen with everyone all right so this morning I'll be giving an update on the division of university advancement and where we are at this time I'd like to begin by talking about a brief overview of what we're going to share today I'm going to give an update on our fundraising progress some data by the numbers information on our policies and procedures engagement update and our upcoming solicitation and stewardship efforts so to jump right in as of March 4th which would have been Thursday you can see that we are just crossing the line of one million dollars um and so we are um as you'll recall our goal this year is 1.4 million dollars so we're at 75% of our goal with four months of fundraising to go and about 300 000 dollars over where we were at the same time last year may I may I interrupt before you move on um these three Walton can the board just take a moment to applaud that 300 000 jump that's outstanding thank you for your work and all the work of this staff outstanding thank you um so uh when we look at our donor uh comparison um we are um at 909 donors and just a little above uh where we were last year our total donors for FY 20 as a reminder was uh 1495 so we are um 61% of the total donors from FY 20 um and um I'll talk a little bit about um some goals that we set for FY 21 as we go along um our next uh slide we are looking at um a donor comparison by constituency you can see that we are trending above in a couple areas um alumni um our foundations and then just slightly above in other organizations um our alumni area is the area that we set our our goal for this year and the desire was to increase our alumni giving or at least the number of alumni to to 1071 and the particular interest there was to get our alumni participation to 6.7% and so that's why that number was important to us but um we're just right around 57% of where we were at the same time last year um when it comes to our alumni participation and I'll talk a little bit more about some of these numbers but as you can see we are significantly up in our in our foundation. All right so um by the dollars um so while we are significantly up in our number of alumni giving we're just slightly down um in dollars um and while we were slightly down in other individuals and as a reminder other individuals is everyone every person that is a non-alumna so parent, student, friend, faculty, staff, anyone that's non-alumna is in other individuals so we're slightly up in the dollars um and corporate we were uh down slightly in donors but as you can see we're up in in dollars um but I would say probably um where our sweet spot is an area of significance for us um certainly is in our foundation giving um and we are um at 19 funders probably don't remember those numbers back there but we were at a total for FY 20 of 11 we ended the year with 11 and this year already we're at 19 19 funders in this area with four months to go and you'll see where we um have some other proposals that are out um while our numbers for other organizations are neck and neck you can see that numbers aren't quite um the same and we anticipate that there's going to be some growth here um we uh usually are getting into the season where we would do many of our visits with other organizations uh perhaps um be in an area where we might do some scholarship presentations perhaps visits um churches or religious organizations and while we aren't going to be doing those visits in person we are being invited to have some virtual visits so we anticipate that there's going to be some growth there in dollars so um one of the things that our new database Razor's Edge you've heard me talk about that last year as we made our transition it gives us an opportunity to track where we are so that we can think about how we want to plan for our fundraising efforts and so um as of March 4th you can see where we are proposals that we have submitted the proposals that we funded and proposals that are under under review so we do have some proposals in the pipeline um not all of these proposals proposals will be funded um but um there are possibilities um and all proposals that we submit don't necessarily have a dollar amount attached to them some of them are funded for more and some are funded for less but this does give us an idea of where we are um this month of March is really where we can put proposals in the pipeline that are most likely to be funded by the end of this year so um this is kind of where we are and and this really is based primarily on um individual proposals as you can see corporate um and foundation proposals all right um of course each um each presentation I like to um give a snapshot of our leadership giving um certainly I want to thank you all for your leadership giving and support what you do matters and so um certainly um all of you are are giving and I want to thank you again as a reminder um this report is based on the fifth quarter year so that is giving that has taken place since July 1 I know that some of you give on a calendar year but this is based on July 1 through June 30 okay so one of the things that I wanted to do in this report is share some information um that I'm calling data um by by the numbers and really um there are three things that I want you to think about as you kind of look at this and I won't go through every single line but um this is kind of the work that you don't see uh behind the scenes kind of in the advancement services realm um but this information um it kind of helps us to enhance the quality of our work um it helps us build good relations and trust and it also helps us eliminate waste in the advancement area and so um the better we can manage the data in advancement the better off we are in increasing our results so just quickly to kind of point out some things um you know we want to increase relations by not sending letters to deceased individuals um we want to eliminate waste by not sending a duplicate mail to couples that live together one piece of mail to one household versus two um so we want to be more efficient in our fundraising efforts by using electronic mediums when we can or by calling posts through telephone messaging whenever we can so those are just some examples of how um increasing in managing our database better we can increase our fundraising efforts now certainly there is a ton of work that we need to do in our fundraising effort a ton lots and lots and lots of things that we need to do but these are just some of the ways that we are working to enhance our efforts um in the realm of stewardship as you look at the bottom of this report um our endowment reports and trying to complete accurate um endowment reports to get them to endowment holders so that they know what's happening with their reports who's receiving their scholarships it's helpful um in a stewardship realm both endowments and non-endowed scholarships um I wanted to share with you the creation of the number of new endowments um this year or at least over the last year 19 new endowments and the number of newly created funds uh both endowed funds and non-endowed funds these might be resource funds as well and then continuing to increase the number of prospects that our fundraisers are working with individually to bring into the pipeline as donors and of course thinking about the ways that we increase our fundraising efforts through matching gift programs etc so and then to take you to the middle of the report and look and you'll see something that they're called transitional fund updates and that shift to from 1032 to 500 money that comes in and an individual will say I want to create an endowment they may give us the money and the quicker we can get their monies to um to a completed endowment or to a fund where it can be spent and it's not sitting there waiting for us to do that take that action the more readily we can make use of the donors resources to to to to make to enhance the the use of it at the university and then finally policies and procedures and again trust building and increasing productivity so creating an endowment agreement via checklist our foundation policy manual the endowment the foundations policy manual had not been updated since 2014 so we have completed that now we were able to streamline it from an 89 page document to a 70 page document and create it make sure that it was efficient um you know just really looking at our processes the usage of pledge agreements making sure that those agreements are attached in razor's edge to the donor so that it is not just the paper document but it is electronic so that we can ensure that we are able to track those things adding appeal codes to every solicitation that we do so that we know who we've asked and who's given so we don't have donor fatigue and then finally um I want to talk a little bit about engagement because we don't want to continue to just ask donors who have always given we want to ask new donors but we don't want the donors that we asked the first time that they hear from us is isn't asked we want them to if possible we want to engage them that won't always be the case so um last month the month of february and um late january we uh worked with um the deans to have a virtual evening with the deans it was a one-hour program uh the deans and the chairs presented um information about their units uh it went over very well uh it was just a 45 minute kind of presentation then there were some deans had students on the line with them we got a nice overview of what each of the schools were doing then there was time for q and a and we suspect we'll do those again we are also working with our alumni chapters to present plan giving sessions because we want to reintroduce or rebirth however you want to say it our legacy society to have more planned gifts and so we've presented three of those in this first quarter of the year and we're also trying to do other programming as you can see there as well to talk a little bit about move on to our solicitation efforts we worked with the provost and um each of the deans to create three um solicitation brochures um to send to our alumni um in according to their academic um degrees um and we'll be segmenting the database these will go out um after our upcoming year um because we want to kind of make sure that we've completed one fundraising event and then we'll send these out and we won't send them to everyone um we're going to be strategic about sending them to individuals who have given in the past but having given this year um and those individuals who are not noted in the database as having graduated from one of the majors in one of these three schools will receive a brochure that has kind of an overall academic message from the provost the deans work with us to come up with the content and the chairs work with us as well to provide content so they were heavily involved in helping us to produce um these brochures so we're looking forward to getting those out and seeing what the net return will be um i want to thank um all of you who have um supported um the upcoming gala which will be um this saturday the annual um scholarship gala which supports the general scholarship fund um this year uh of course due to covid it will be um virtual events um our first virtual event uh we are uh feeling pretty good about it in terms of the delivery um if you are wondering when you'll get your your link in terms of how you access that's going to be emailed to you 24 hours in advance um of course the chancellor's legacy awards will be presented as they always are you can see here who our honorees are this year there'll be four and um special honoring of the 1971 ci double a championship football team and of course we'll have some uh fun things to go along with this event um you'll receive a gala souvenir depending on when you register if you've registered you may have already received your gala souvenir at your home some people um have indicated that they got it this weekend um and uh virtual photo booth this event will not last more than two and a half hours there's a virtual lobby a virtual reception that's 30 minutes at 6 30 the main event is one hour and then there's a social with a live entertainment and a dj in two rooms that will last one hour we have some door prizes and of course this is a fundraiser so even though it's virtual it's 125 dollars and of course we have some um very generous donors who have agreed to be sponsored so we thank you for that um our board member a student board member miss tatiana keo um did a wonderful video for us to help promote the event and i'd like to try my hand at at playing her video we tested it and we think that it's gonna work so um if you will bear with me i'm going to give it a try she did an outstanding job let's see if it's going to play let me just click over here can you see it greetings my name is tatiana keo from lexington north Carolina i'm a senior at ecse studying birth through kindergarten it's hard to believe that we are only a few weeks out from the elizabeth city state university foundation founder state scholarship gala 14 over the years this event has raised millions of dollars to support the general scholarship fund for students like myself here at elizabeth city state this year's event will be virtual but the mission of the event remains the same we look forward to gathering on march 13th to celebrate our past relish in our present and look towards the future of this great institution and i hope that you'll be able to join us tickets are on sale now at www.ecsu.edu slash gala make sure to get yours before it's way too late bite and fry so thank you to miss tatiana for um wonderful job with that she has again serves on our board and um is very present and does an outstanding job so um i hope you will join us if you haven't decided to do so um i will tell you that as of last wednesday we were at 175 tickets and we had raised about 80 000 dollars our goal is 100 000 dollars this year um just a few more slides um we are of course always trying to engage our young alumni um every other year we um induct um our 40 under 40 society uh we did close our nominations at the end of february if we're able to proceed with this event we will have it at the end of april so i look forward to giving you continued updates um with that program and then finally um we have um a couple of other um solicitations our annual day of giving which will be april 30th uh we will do a stewardship event with our students a postcard project and then of course um we have to thank our f y 20 donors with our donor impact statement and um if there are any questions i'm happy to entertain those and if not that concludes my report mr chairman i just have a question so here okay okay uh miss anita um one of the questions i want to ask you i saw the big increase in the foundations right so uh can you you know it went i see where we increased the 300 000 and that was some of the where the money came from yes from that foundation so who are some of those foundations that gave large amounts of money sure so um as you know we received 100 000 dollar gift from um truest um truest truest um we received um you know one second i will be able to give you the complete list but we received a hundred dollar a hundred thousand dollar gift from truest we also received money from um Duke Energy Foundation um we also received money from um um the Z Smith Reynolds Foundation um let's see who else that have my let's see anita also the aka's yeah we received money from aka 50 what about the deltas not yet not yet are the capers right not yet okay how about the time bank not yet that's what i was going to ask about town bank to foundation yeah not yet um let's see here we go i have that if you need some help with town bank i can help you with town bank well that would be great i mean we are i mean if you need some assistance but you gotta ask i need to know what you you know what you all have y'all asked them for any money as of yet not yet so let's see truest um z smith Reynolds we received money from p and c we received money from aka we received money from visor we received money from sap america uh we have money um from it hasn't gotten here yet but from a company called taxon app we received money from at and t services incorporated um i mentioned the duke energy uh foundation uh we received money from first citizens bank um it's truest the ob bnt is that the merge name yeah and we actually um have some uh we received a ten thousand dollar gift a ten thousand dollar commitment from toyota like that's not included in there you don't put money on we don't list money that we haven't received right you know there's still money that's coming um so that's those are uh some okay most of these first time that first time givers i know bb and t wouldn't be bb and t isn't um uh visor is not p and c is not uh first citizens is not um and trusty time i mean trusty wilkins i would uh suggest that you and trusty time work together i believe trusty time already has had a conversation correct me if i'm wrong trusty time in regards to town bank um that's a relationship we've been cultivating for a while now yeah you you remember when you first came when you were interim you know we had a meeting with town bank i set up a meeting with someone yes but but this is a different person i know right trusty time now the reason i was saying that dr dixon i you know i can i work with um i work with trusty time but i know the president of the foundation personally and you know i'm a great supporter of the bank so you know i can really be i can help you out times with that trusty so i got a follow question um i guess um i was gonna ask have we you know what you know i discussed in the in the last meeting when we got the 15 million dollars i was asking for you all to somewhat uh implement some type of letter so we could send out to like people big donors you know real big donors you know just a letter that would would tell the story why we need money where we situated in north carolina and i don't know where we are on that because i haven't heard anything else about that but i think that would be a good don't cost a lot of money to put together something like that and and doing tax season doing different times of the year people give they want to give money away and that's i i saw where a couple hbc us have picked up some money from some other celebrities and some other uh athletes so you know i mean that would be a good letter we could put together uh to just uh implement to send out with a stamp and whatever you know so i'm just i'm gonna keep i'm gonna keep you know talking about it so hopefully one day we'll do it and one day we'll get some get some millions of dollars in yes sir so i would just say uh trustee wilkins uh you know trustees are advocates as you know and can talk to anyone on behalf of the university so if you want to put a letter like that together to send out um anita can give you some highlights in regards to some specific projects that we may want to um have some investment in but at any time at any point you can have conversations with potential donors and then bring anita in and then she'll bring me in uh as time uh allows as far as the the progress of the conversation and cultivating that donor so don't feel like we're holding you back i mean we want you to be uh advocates and proactive in identifying funding sources and bringing uh funding to the table right i don't yeah but i just need tools you know i i i can't put the letter together but if you know you you know you all have all the doctors and you all got got all the professional people and you all can just get me the letter i could uh have it for at my disposal and then if i see someone talk to someone i have a left official letter from the bcsu and i could you know any of us could just assimilate it's not just for me i'm just talking i'm just wanting to try to help raise some money for the university thank you any other questions and i declare the meeting of the finance audit and invention committee adjourned thank you so much justy culpeper and staff and i would like to turn the meeting time now over to chair poine committee on regional development let's call the meeting for regional development order as chair the committee i want to remind everyone that we will be conducting today's meeting pursuant to the new amendments to the open meetings act that are that apply that apply during states of emergency the amendments were signed into law and allow for public bodies to meet via electronic means the new law does require however that we take all votes via roll call which we will do today additionally pursuant to the announcement amendments to the law all chats instant messages texts or other written communications between members of the board regarding the transaction of the public business during the remote meeting are deemed a public record finally i will ask all committed members board members and participating staff to please identify yourself before participating in deliberations including making motions proposing amendments and raising points of order as chair the committee on regional development it is my responsibility to remind all members of the board of their duty under the state government ethics act to avoid conflicts of interest and appearances of conflict of interest as required by this act each member has received the agenda and related information for this board of trustees committee meeting if any board member knows of any conflict of interest or appearance of conflict with respect to any matter coming before the board of trustees at this meeting the conflict or appearance of conflict should be identified at this time seeing and hearing none i will ask glenn to read the roll call please senators if you would mind reading the roll call please i'm sorry i was on my apology regional development trustee paul time yes trustee phyllis bosonworth trustee bosonworth is trustee bosonworth still with us trustee cam brown trustee cam brown trustee lynn bunch president trustee andy culprits president all right thank you the next order of business is i will look for a motion in regards to the minutes from our last meeting so move this is andy thank you back at lenn bunch thank you any discussion senators if you would read the roll call please roll call for a minute trustee time yes trustee bosonworth trustee bunch offered the second and trustee culpeper offered the motion thank you okay thank you thank you we don't have any action items so we'll move into the informational items and um dr wilkins if you would give the presentation please good morning thank you trustee time this morning we have a few updates from the regional development committee the first as we move through the first update we would like to provide is for the strategic initiative number six uh well we were creating and utilizing a board of visitors as you recall in the December meeting we did approve the bylaws for this committee uh for for the board of visitors nominations are being accepted through a 15th uh if you do have some uh stellar people you would like to recommend to serve on the ecsu board of visitors uh we did provide the email address for you to send to uh vice chancellor walton upon receipt of the nominations the chancellor will vet and uh approve uh those who we who we will appoint uh to the board of visitors but we are encouraging the trustees if you would please make your nominations through april 15th to uh vice chancellor walton and they will be considered uh the other update that we have is for our regional economic development summit summits uh great work has already started in that regard uh the committee has met on february 11th to be met on february 11th to discuss some plans for a regional economic summit we have another meeting scheduled for march 30 first where we are looking at inviting some regional stakeholders to the table uh to meet with us as we proceed with the planning of this event as of now the summit date is still on tbd it is pending covid and when we are able to gather again but we do have some stakeholders from across the region uh that will participate in our planning so we're looking forward to our meeting on march the 31st we'd like to also uh introduce by way of this slide our new director for our sp tdc uh as you recall michael twitty retired last semester and so we're delighted to welcome to the ecsu team uh miss wander gill uh miss gill is full of energy and vision for our sp tdc uh the chancellor and i met with miss gill for a presentation last week and we are convinced that miss gill will uh is a good fit and she's going to move us and continue to move us in the right direction so we do welcome miss gill she will be invited she has been invited to our regional uh development a regional summit uh committee meeting on the 31st so we're looking forward to having you meet her in that meeting and so some of the uh updates from spbtc uh we're resetting the the metrics here the scorecard because their year flows from january through december and so these are the usual uh data points that we present to you you will see the businesses served in the first quarter the counseling hours provided capital formation created uh jobs created new business stars along without training events along with the number of participants miss uh gill is excited about um hitting every one of the targets because this is a scorecard and our center is evaluated or assessed based on these metrics and miss gill is uh determined that we will hit every mark uh as we go through this uh year uh that concludes my section we will have uh if you have any questions regarding this update are there any questions from the committee or from the board so one one thing i'll elaborate on is um we've received good feedback in regards to the march 35th our 31st meeting um and just so because last time we had uh discussion in uh committee um you know several groups reached out with interest and so i just want to make sure that um we state our intentions clearly about the march 31st meeting which is one we're meeting with stakeholders from that are involved in economic development from businesses to um county partners to chambers to other economic development entities to make sure that an economic summit would be valuable to them and then once we have confirmed that uh then find out exactly what would be the most valuable in regards to what we would be able to help put together and then my optimistic goal is that we actually form a committee structure of support uh behind those goals but you know that we'll see how far that goes but uh that's the purpose of the meeting on march the 31st and we have several different partners from around the region who have and at the state level who have agreed to come and participate i don't see any other questions and so Derek or dr wilkins i believe there uh is um mr rich is going to present next yes okay good morning um and forgive me i am regaining my voice but i promise i feel fantastic uh but i will do my best to enunciate so i just have a brief verbal update for you this afternoon um and i'll start at the federal level uh which we saw some activity over the weekend on saturday when the senate passed a 1.9 trillion dollar covid relief plan a few changes were adopted from the house version but ultimately funds for higher education remain untouched which is huge overall the bill includes roughly 700 million dollars for unc system campuses this includes a 509 million dollar pot of just general higher education relief money plus another 191 million for hbc us and msis which will benefit 10 of our system campuses one of them being ecsu uh the bill now needs a final vote in the house due to some of the small changes but reports indicate it's not expected to be problematic and we will likely see that vote this week i also want to highlight a federal development that was solidified since our last board of trustees meeting which was a 25 million dollar appropriation for the local us coast guard base to repair and renovate the airport's runways i first submitted the proposal for this project to senator tillis's office in february of 2019 so this has been a two years in the making initiative but we're incredibly thankful for our federal stakeholders for making this happen uh this includes senator tillis congressman murphy and congressman price who is north carolina's chief appropriator as well as our folks at us coast guard this is a huge win for aviation science program and for the community as it will bring significant dollars to our local airport and i want to briefly go off script just to say that i am looking forward to things opening back up because i will tell you this as i've seen it firsthand when you have our chancellor in dc talking to members of congress about our aviation program sparks fly and it's a beautiful thing and i look forward to seeing if we can get some additional support in that area lastly at the state level the 2021 22 biennium is definitely underway from conversations i've had with legislators and based on president peter hawn's presentation to higher education committees in both chambers the legislature has a strong appetite for the unc system priorities and is very pleased with the overall proposal which includes enrollment funding nc promise funding building reserves and faculty staff salary raises there is also a significant appetite for the r and r funding list included in the unc system proposal for ecsu which tallies up to about 56.2 million dollars for ecsu related projects we hope to have a budget by june a lot of my colleagues across the system have talked about this and we will see how things go from here but i say that you know keeping context the way that things went with the last biennium so i'd say i am cautiously hopeful we will have a budget this year but again it's north carolina and things always change but that's all i have pending any questions any questions or comments from the committee or the board or staff seeing none and without any objections we will stand adjourned thank you chair tine and thank you staff already it is 1205 on the dot i will begin our committee our university governance and call us to order as chair of the committee i want to remind everyone that we will be conducting today's meeting pursuant to the new amendments to the open meetings act that apply during states of emergency the amendments were signed into law and allow for public bodies to meet the electronic means the new law does require however that we will take all votes via roll call which we will do today additionally pursuant to the amendments to the law all chats and messages texts or other written communications between members of the board regarding the transaction transaction of the public business during the remote meeting are deemed a public record finally i will ask all committee members board members and participating staff to please identify yourself before participating in deliberations including making motions proposing amendments and raising points of order as chair of the committee on university governance it is my responsibility to remind all members of the board of their duty under the state government ethics act to avoid conflicts of interest and appearances of conflict of interest as required by this act each member has received the agenda and related information for this board of trustees committee meeting if any board member knows of any conflict or parents of conflict with respect to any matter coming before the board of trustees at this meeting the conflict or parents of conflict should be identified at this time hearing none by the request the standards does our roll call committee on university governance roll call trustee jan k robinson present trustee lin bunch present trustee stephanie johnson present trustee harry barnes is not with us trustee kim brown trustee andy colpepper present and trustee paul time president you do have a quorum thank you i'm now requesting approval a motion for approval of our december 14th 2020 minutes lin bunch moved to approve definitely johnson second thank you miss sanders may have a roll call a roll call for the minutes uh trustee robinson yes trustee bunch offered the motion trustee johnson offered the second trustee colpepper yes and trustee time yes okay thank you very much now i don't know if you all have before you our strategic planning goals i sent you all an update and i don't know miss sanders is it possible to put it on the screen we only have a few updates and i'm going to review okay in the interest of time well miss sanders is looking for that on university advancement the first goal uh reflecting strategic initiative number four our update is that uh we do have a multi-board advancement retreat plan for april 28th uh and have talked to both of those board chairs so we're really looking forward to that and as a reminder we're asking for six members of each board uh to participate so that this is going to be an opportunity for us to just talk about our respective and shared goals and we're also looking to have a facilitator i know that vc walton is working with us on that the next update is our uh donation which i'm delighted to say that we have 10 of 11 trustees who have given thus far and uh 91 percent of our trustees that's 91 percent of our trustees also we have i think two of our trustees trustees have met the three thousand dollar request minimum so uh we still have until june 30 to meet those goals but i'm going to be talking to the one trustee whoever that person is so that we can hit that 100 percent annual giving goal next update is on regional development which you've heard from trustee time about the upcoming meeting and then also the update we've heard on our community education engineering education um we also had a revised board evaluation assessment tool we completed that and it was adopted by the board uh august 31st uh we reviewed other results and provided feedback to our board of trustees that are annual retreat on november 11th and we participated in uh annual and biannual professional board development um on november 11th and we had 85 percent participation uh and then the second last update is that we did review and update the bylaws thank you to trustee bunch and slain and staffs allen goodson that was reviewed and completed and adopted by the vot at our march 10th meeting for implementation in september so i had one order of business before we moved to staff and that is several trustee have suggested that we collapse this virtual meeting that's now two days committee meetings half day and then our full board meeting half day the following day to one day i have discussed with the chancellor and it would be a more efficient use of staff time and her time to have one day so uh i'd like to call for a motion to move our two-day meetings to a one day and then reassess once we are no longer virtual i move that we uh kennis wilkins move that we move our meetings to one day um thank you but i need a committee member oh i didn't know it's nobody was saying anything they haven't i move that we move our meetings to a one-day format thank you may have a second now second it is as long as we're virtual we expect it and we're not virtual any other discussion okay thank you well we'll vote and uh via roll call miss sanders sure um roll call vote for collapsing the meeting to one day trustee robinson yes uh trustee bunch offered the motion trustee johnson yes trustee call pepper offered the second and trustee ty yes okay excellent thank you i hope the class will uh put a little lunch break in that when we do it next time we'll have a yeah a break i don't know if it'll be lunch break but we'll have a little break where we can stretch our legs for sure i know sanders will work that out for us thank you trustee call pepper all right i'd like to call maika lane uh for our human resources update good afternoon everyone um i have two items the first is you have the university governance personnel report and your board materials are there any questions hearing that i'll move to my second item uh is everyone able to see the presentation yes yes today i would like to present a few highlights from the 2019 2020 annual diversity and inclusion a detail report has been provided for you within your board materials in the 2019 school year we focus on four primary goals including improvement student success and retention expanding educational opportunities for a student center campus culture providing education and training for faculty staff and students and a focus on talent acquisition management and development in looking at goal one in may of 2020 research began towards the administering of the higher education data sharing consortium survey which focus on perceptions of the institution's climate including perceptions of how their institution supports diversity and equity and experiences with discrimination and harassment at the institution this was administered in the fall of 2020 as presented by vc brown with the following results unit 82 percent of responders being generally satisfied to very satisfied with the campus environment 75 percent of responders being generally satisfied to very satisfied with their sense of belonging at ecsu and 88 percent of responders agreed to diversity on campus improves experiences and interactions on campus in looking at goal two the focus on expanding educational opportunities for a student center campus culture which resulted in the initiating and planning phases of the cultural competency enrichment course proposal which if approved will result in the students earning a certificate providing future employees their commitment to understanding the importance of diversity additionally the utilization of two online learning models one called safe zones and one called safe colleges created a opportunity for students to utilize some modules online to help them with various topics additionally critical conversations discussing issues such as social injustice political climate religious perspectives and sex and gender identities were provided at the conclusion of the critical conversation forums data supported that 91 percent of participants were able to provide at least one thing they learned or thought differently about these topics after the session and 100 percent of participants felt respected in their differences within each session students walked away with an appreciation for creating a respectful environment and overall of awareness of diversity in reviewing goal three it was also about education but education for faculty staff and students where the continued use of safe colleges was utilized the chart shows a sample of course topics and the number of employees who completed those respective courses goal four focus on talent acquisition development and management which include the review and annual update of the EEO equal opportunity employment plan focused on recruitment and selection compensation and benefits and performance measurement topics to name a few it also focus on the continued excuse me the continued requirement of the EEODF equal employment opportunity and diversity fundamentals course completion and training for employees who will serve on search committees to hire employees for ECSU our last data point is a review of data from the employee engagement survey which was administered in February of 2020 which highlighted diversity and inclusion as one of our strengths 89 percent of employee respondents believe the institution takes reasonable steps to provide a safe and secure environment and 71 percent believe the institution places sufficient emphasis on having diverse faculty administration and staff and is committed to building a culture that actively promotes diversity and inclusion for students faculty and staff as we continue to forge our future we will set smart goals in alignment with the strategic plan focused on goal 2.7 ensuring our campus is diverse and inclusive for all students and go 5.5 attracting and retaining talented faculty staff and administrators we will continue to collect data to monitor our progress and provide opportunities for dialogue we will also continue to enforce policies surrounding diversity and inclusion educating faculty staff and students on this important importance monitoring and tracking data on required trainings and engaging with staff to help them feel valued at the university where they will share their positive experiences and recruit others to join us here at ECSU thank you at this time I will take any questions okay thank you very much miss Lane we're going to move now to our legal affairs update attorney Goodson this man will need to go into to close session all ready I'm going to call on trustee bunch to read that motion I'm new trustee bunch I'm new I move that we go into closed session in accordance with North Carolina general statute section 143-318.11 to consider the qualifications competence performance and condition of appointment of a public officer or employee or prospective public officer or employee and in accordance with North Carolina general statute 143-318.11 section A3 to consult with our attorney to protect the attorney client privilege okay we may begin you may begin chair Robinson excellent thank you uh those are all the matters that I have under the uh new committee on university governance are there any other matters from our committee member on any topics all right I'd like to thank everyone all of our committee chairs our committee members our staff they're excellent meeting today very informative and without objective objection I uh say we stand adjourned see you all tomorrow thank you thank you bye thank you thank you