 I'd like to call the meeting of the city planning commission to order to start out with what our planning director please call the roll. Sure mayor van der steen here older person born here Ryan sasma here Jerry Jones Jerry Jones Marilyn Montemire here Dave Huffman here and Don Svitane Don was that a here Don Svitane. Okay we have a quorum present please stand and join me in the Pledge of Allegiance the United States of America and to the Republic for which stands one nation under God indivisible with liberty and justice for all. That was interesting with the time delay yes almost like a song where you have different thing courses starting at different times. Okay I think we we mentioned all the people who were here that were on the committee our staff if you like to introduce yourself Steve. Steve Sokolowski from the Planning Department and Mike van der steen mayor online. Marilyn Montemay our citizen representative Alderman Jim Boren from the 10th district of the Alderman on the Plan Commission. Well welcome everybody. Does anyone have any potential conflict of interest with the items on the agenda? Only respond if you do. Seeing none we'll move on the next item is to approve the minutes from the Planning Commission meetings on March 24th. Make a motion to approve. Thank you for that motion and support. Is there any discussion on the minutes from that meeting? Seeing none all those in favor please signify by seeing aye. Aye. Opposed? Motion is passed. Now we'll go on to items for discussion and possible action. The first item is item 3.1 which is a conditional use and variance application by C&E construction to construct a new parking lot at 1503 South 9th Street. First of all we'll turn it over to Steve for a review of the project. All right thanks mayor. And Charlie Wig is on the line from C&E construction and what we're talking about is a new parking lot proposal at 1503 South 9th Street where C&E construction is. You can see on the first drawing of the site plan what the existing site used to look like. It's a two-story facility that C&E presently is in. There was an existing residence that was at 827 Clara Avenue so you can see where that residence was. Had a garage. The property was... Excuse me Mayor. I lost Steve's voice. Sorry about that. I'll speak it more into the microphone. So what C&E construction had the ability to do? I hear nothing. Can you hear me now? That's funny. Can you hear me? Can you hear me? Anybody hear me? Still nothing. Nothing. Unmuted. How about now? Any luck now? Yes. Okay. I can hear you now. Thank you IT team. Yes thank you you guys. So again the the first drawing that I have up is the site plan drawing that shows the existing two-story building and the former residence that was located at 827 Clara Avenue. It was an older dwelling and it was a little bit dilapidated. It came for sale and basically because it was directly east of C&E construction Mr. Wig decided to purchase that property and they have since raised the existing single family and you can kind of see what they're proposing in terms of they want to use that lot for a parking lot and that's what they're in here for today. They have some equipment construction equipment that they utilize and that's where they're planning on parking it so you can see the area to be paved and then in addition they're looking at doing a little bit of landscaping along Clara Avenue and installing a fence on the east side of the property so that the parking lot is screened. I'm gone again. Unmuted. Are you able to hear me? Yes I can hear you now. Okay so so basically what C&E construction did was they purchased that home, raised it, and now are in the process of looking to have the plan commission approve parking lot proposal. They, like I said, will be adding some landscaping along Clara Avenue. Presently there's a wood fence there but to soften that look and to still screen the parking lot they want to include some landscaping there and then along the east side of the property line they're looking at installing a fence to minimize the impact on that neighbor. They've purchased this I'm not Mr. Wade can indicate how long they've had this property but they've done some improvements to the buildings over the year. The only one of the questions staff had was just there's a front entrance that wasn't finished and was just wondering when that might take place but other than that staff was recommending approval of the project subject to the conditions you have before you and I can answer any questions and the applicant is here as well. Thank you very much Steve. Mr. Wigg would you like to add to Steve's presentation and also answer the questions you posed? The front entrance should be finished this season. We had to get some electrical work with fire exit lighting installed before we could reframe in the door system. And how long have you owned the property? About seven years. Very good. And any other things you'd like to tell us about the project? Not really. The house got taken down because the tenant torched the house. It turned down to the town so once we took it down and the excavator put its own down it it made it real clear that it would be a great spot to alleviate the burden of parking on the street. We've got a person that lives across the street that drives a school bus that's parked there often and there's lots of cars in the neighborhood. It's a lot of two family homes so it'll help alleviate parking in the winter. Mr. Wigg we have a condition in the documents we're looking at that the parking lot would be paved by July 31st. Is that doable for you? I hope so. We plan on continuing working. Not due to the virus as an excuse but to have said things back a little bit but I don't see a problem with getting a pave the season that's my phone tension. Okay if there are any problems just contact Steve and if we need to we could look at a slight delay but hopefully that your plans will come through perfectly. Okay commissioners do you have any questions on the project? I just have one comment. Go ahead Marilyn. Thank you. Mr. Wigg I would say that the more attractive your building is the better advertising it is for your business. Good luck. Thank you. Thank you Marilyn. Alderperson Boren? Thank you Mayor. I would make a motion to approve the project subject to the conditions. Thank you for that motion and support. One last call for any other discussion before we vote. Seeing none all those in favor please signify by seeing aye. Aye. Opposed? Motion passes. Congratulations Mr. Wigg good luck with your project. Thank you. Next we'll go on to item 3.2 which is a site plan application by Hexian Incorporated to construct a new parking lot at Hexian Specialty Chemicals located at 2522 South 24th Street. Turn it over to Steve for a review of the project. Is Roger Shregardus online? Hi Roger this is Steve. So what we're taking a look at is this is a site plan application by Hexian to construct a new parking lot and the plan commission may recall that Hexian was in here I believe it was approximately January of 2019 to construct a new control room facility for their facility and as part of that they had planned on doing some parking right directly east of the new construction of that control room station. As they progressed it was decided by the project manager that they thought for a couple of reasons that they wouldn't proceed with that parking lot by the control room and they would switch and make a new parking lot kind of off of their access drive a little bit south of their administrative building and there are a couple of reasons for that. One reason was that they would have a 24 car parking lot that from their private drive that would be for their administrative building and this expanded parking lot would be used to serve more plant employees as well as customers and then they also thought it was a better idea to have the parking lot away from the facility just in case there were any emergencies so that emergency vehicles wouldn't be blocked to the building through the parking lot and to utilize that space of the new parking lot which is further from the facility as a meeting place should there be any concerns about leaked gases or things of that nature. Another paving project that's included in that in this was they have a couple of facilities that's a water cooling tower and a water pit and the new construction of the control room necessitated the fact that they had to get a new access drive to those because now that building blocked how they previously got there so you'll see on the site plan there's two orange lines one's the parking on the bottom right hand and then to the left is where the foot forklift drive will be paved to access that water cooling tower and water pit so we've seen this before really this is just a modification to the plan for that additional parking and forklift lift drive so I was recommending approval of the project as proposed. Thank you very much for that report Steve. Roger would you like to add anything to Steve's report? Nope, not really Steve pretty much described the project pretty well so I've got no additional comments unless somebody else has any questions. Okay commissioners do you have any questions on the project? If not I entertain a motion. Make a motion to approve. And we have a motion in support. Motion's on the floor is there any discussion on the motion? Seeing none all those in favor please signify by saying aye. Aye. Motion passes. Thank you very much Roger and good luck with your project. All right thank you very much for your time. Okay we're looking at our next meeting will be on May 12th. There's no other business to conduct so I'd entertain a motion to adjourn. Make a motion to adjourn. Thank you for that motion in support. All those in favor of the motion please signify by saying aye. Chair votes aye. Opposed? Motion passes. We stand adjourned. Thank you very much for your time today. Thanks everybody.