 Okay, welcome to today's final regularly scheduled council meeting. I know we have a special one but today is the last regularly scheduled for 2019. Madam City Clerk, could we have an announcement or roll call? Let the record show that all council members are present. Thank you very much. We did have a closed session today and I will report out on that the council met and spoke of the city manager's evaluation and we'll be coming back a future date for further discussions. And now we have a proclamation presentation. Mr. Pachuca. And council and members of the public, I'm here as the president of Sister City Santa Rosa, Tchaikovsky. I went to represent the citizens of our city to Ukraine in September to celebrate the 733 birthday of the founding of that city because many members have not familiar with the long-standing relationship. It is Santa Rosa's oldest sister city. We've been a sister city for 29 years longer than any of our other sister cities. You have a handout that you should all have received in closed session and it is a kind of map of where Ukraine fits in Europe. Just if you may notice it's twice the size of France and Tchaikovsky is in this blow up is located on the great inland sea which is a body water 100 miles long and about 10 miles wide. It's widest and it's a major recreation area for that. So in perspective it's 30 times the size of Lake Tahoe. Also in there is a picture of many buildings and scenes around Tchaikovsky Ukraine. So it is really quite a beautiful site, despite the fact no mountains or big hills. If you get over about maybe 100 feet high it's a hill in Tchaikovsky. The next sheet down was my period of what was set up for me there. I made it where the only county in the entire United States that has three sister cities in Ukraine, Sonoma with Kaniyev, Sebastopol with Shigerin and Santa Rosa with Shikasi. So more than most places we do have a tie with the people of Ukraine. Over the 29 years we've had 300 Ukrainians come here to visit our city and over 400 Sonoma County people have gone there. So it is and perhaps most interestingly we've had 25 marriages result between citizens of our two cities. So that makes gives tangible reality that phrase of make love not war. So we had meetings with the Women's Center which was established 20 years ago. Some of you may know Ellen Maslin who was the first woman chamber chamber of the chamber of commerce here. She went over an early trip fell in love Ukrainian women and culture and went back had gotten a small inheritance. She wasn't anticipating and so she created the first NGO or non-government agency dedicated to women's issues in Ukraine. So very successful. Another woman set up a Ukrainian diabetes project and there are thousands of Ukrainian children alive and living regular productive lives now because of her efforts. And finally another spin-off was climbers for peace which has been going for 22 years. We have submitted iconic mountains with our Ukrainian friends and joined in with other countries including Mount Elbrus the highest mountain in Europe and Olympus in Greece the home of the gods and other peaks including Denali in Alaska and Shasta here in Northern California. So as part of the celebration ceremonies I had my own interpreter was assigned to me by the city and it was a really first class event. After one luncheon we went about three blocks to a gathering and I saw thousands of citizens out and it was a marching band from the local school. There were pom-pom girls carrying flags and we marched about a mile down to a big field and there were hot air balloons. There were all kinds of activities going on and these citizens were lining the streets on both sides so it was really quite a warm welcome. They had 12 other sister cities 10 of which had sent representatives including from Israel from Turkey from Uzbekistan from India all over the world. The final reception if you can imagine walking into a two-story museum building for a string quartet playing classical music as he walked in going up the grand staircase the mayor was there with his wife a very beautiful wife and a beautiful gown shook her hands and then we had beluga caviar and actually outstanding food so I despite the fact that we're a much wealthier city and country I don't think we could have surpassed what their reception was for their their birthday celebration for the city. In your packet also is information of a letter that I delivered to the mayor also with the Mayor Schwell's help there was a nice mayor that he sent on city stationery which I also delivered to their mayor and he appreciated that. There is a beautiful lacquer work reach which I will present shortly. That's the symbol of Circassia and it's the home of the Cossacks so when you see a horse and a wow-looking guy that's their city logo and last item in there is an article interesting enough from the press democrat just talking this is if you notice the date on that from May of this year what about the cause of concern going on not wanting to get involved in domestic American politics and so at Mayor Schwell's home has asked me not to get into national politics and I'll honor that request but just to say that our friends in Ukraine are very very worried about what's been going on so finally we joined I was hosted in part by a rotary club there they're planning to extend an invitation to Rotarians and other interested citizens from Santa Rosa to come this summer perhaps June or July and we'll hope that at least one member of the city council will come the normal protocol according to sister city's international it should be the mayor or vice mayor but if they're both tied up it should be an elected official and we have not had a representative of this council go to Circassia in almost 25 years Dave Burdo with vice mayor at the time when he went when he became formal sister cities so I do hope that as we get some detail set that someone will step forward and I will be leading this group and we also have some Rotarians in our local clubs that are going to be going as well so thank you very much for your support of sister cities for all this time and I hope that at this time of special tensions that we as citizens of Santa Rosa can stand firm with our friends in Ukraine thank you thank you so much for the presentation does anyone anyone have any questions for Fred thank you so much for taking your time and sharing your story with us if you just want to bring that down here great thank you Jeffrey fiends mr city manager yes item 7.1 fire recovery and rebuild update and assistant city manager Jason nut will kick off this item good afternoon mayor sweat home and council members our first presentation will be one of three will be the concave fires impacts regional water reuse operations and conservation campaign and Joe Schwal will be reporting on that good afternoon mayor sweat home members of the council where are we thank you thank you the geysers pipeline provides 15 million gallons a day of reclaimed water to the kelpine steam fields where kelpine corporation then takes that steam and produces clean energy for 100 000 households in the north bay the 15 million gallons represents two-thirds of the water that is reclaimed by the laguna treatment plant which in any given year reclaims upwards of 95 to 100 of its water so that 15 million gallons a day represents a huge part of our infrastructure unfortunately during the king cave fire eight of the power poles that provide the power from kelpine down to the pump stations were destroyed kelpine worked very diligently over the course of the following six months sorry six weeks after the fire to find procure and install those eight replacement power poles and to rewire the power lines over those six weeks though because we couldn't bring deliver water up to the up to kelpine we had to store that water so over those six weeks we stored 400 million gallons of additional storage that we otherwise would not have stored this is a graph of our storage curve that we how we track our the capacity in our ponds you can see in the lower left hand corner the red line shows that from the first of october till the 23rd our storage capacity was flatlining meaning that we were reusing all the water that came into the into the plant either to the kelpine or to a reclamation and we're not needing to store any additional water but i did on the 23rd of course that's when the psps started and the king cave fire shortly after that and so not being able to pump the water up to hill we needed to store it so between the 23rd of october and december 6th we stored an additional 400 million gallons that we otherwise would not have stored as of the 6th though we uh uh kelpine was able to provide power to us and to those pump stations and we have been not been having to store it quite the same rate projecting forward with normal december flows January and february flows though you can see that um uh it's sometime in february we're projected to reach the upper operating limit of our storage capacity and in that case we would need a discharge into the into the receiving waters we have coordinated with the regional water quality control board communicated with them on our status how we're trying to minimize the amount of discharge and sustainability coordinator claire nordley is here to talk about one of those efforts good afternoon i'm claire nordley sustainability coordinator i'm going to be talking about our winter water conservation campaign that we're launching specifically to reduce flows into the treatment plant this conservation campaign is specifically focused on reducing indoor usage it launched this month in december and is going to be running through march of 2020 our target audience are specifically our residential customers we find that in past routes and in water shortages our residential customers have responded very quickly and efficiently to request for conservation that's not to say that we're not focusing on our commercial industrial institutional customers they can still participate in our water smart checkups and our rebate programs but we're specifically targeting our residential customers also working with our regional partners again to reduce their water usage into the treatment plant and then of course all of our campaign materials are going to be in english and in spanish to make sure that we're incorporating all of our customers our three key messages that we're going to be promoting during this campaign include one scheduling a water smart checkup that's when one of our trained staff go into a home and look at all of their water using fixtures and help them save water including qualifying them for any rebates that we may have the second key message is finding and fixing leaks customers are this message really resonates with customers and they understand the call for fixing leaks that they may have and then the third key message is to replace inefficient fixtures we have free shower heads and free faucet aerators at two city locations and we encourage customers to receive those free devices so we're employing a diverse approach to outreach we're we have our water smart center web page which has been updated and revised to include an online sign up for requesting an appointment so customers can request a water survey through that link we're also putting out social media posts focusing on those three key messages we have bill messaging that's going out we have three bill inserts one on each key message that's going to be issued from december through march we have radio ads that are going out those are both in english and in spanish about five radio stations a reach of 95 000 customers we also have newsletters that are being issued through city connections press release that was issued today and that you all hopefully received and then we are doing a workshop as well so our customers can have that hands-on experience of understanding where to find and fix leaks any questions is that the right any questions council sena thank you so much thank you as i work up the next presentation we're going to be talking about hazard mitigation and public assistance as we agreed to do after last council goal setting we were asked to provide updates to the city council on a number of public recovery items and so i'm going to be joined by kimberley zanino from san jose water she's going to we're gonna we're gonna do a little tag team here so that you get a chance to understand all the different nuances of what we've been going through over the last two years since the completion of the tubs fire and we started our process with with fema and so i'm going to hand this over to kimberley good afternoon first we're going to talk about some hazard mitigation projects we'll also be talking about pa projects and then we're also going to talk a little bit about the closeout of the projects and what we've been doing over the last couple of years so first hazard mitigation hazard mitigation is funding that becomes available after a disaster there have been multiple funding opportunities unfortunately there have been multiple disasters so there has been many opportunities for us to submit projects to look for grant funding from the federal government and this just is a an outline for you of all the steps that you would have to go through from the very beginning of them noticing that funding is available all the way through final grant approval and then at final grant approval we would be allowed to start construction on any of these projects so you can see here this is the list of projects that we've been submitting we have 18 projects here four of them have been approved at this point many of them are under review we have some that have been denied and then we have a couple of applications that we've withdrawn i think the important factor here is that although there's only 18 projects here it has staff has actually worked to submit 50 different times for these various projects to try to get grant funding so staff has been working very hard through the process to try to get grant funding to become available for many of these projects next i'll talk about public assistance projects um unlike the hazard mitigation hazard mitigation projects are for us to mitigate future disasters and projects that we can undertake in order to do that public assistance projects are the projects that are actually directly related to the disaster that we had and so these two charts for you here just show you the same dollar amount but just in in different formats um it's showing you the total estimated costs of all of the projects that we have through the public assistance program and then what we have received so far that number will start improving for us it's a very small percentage right now but that's because projects are just getting ready to go to construction and as they go to construction we'll be getting more reimbursement on them we have 29 total projects 27 of them have been obligated that means that the federal government has set aside funding for them we are still working to get two projects obligated one of them being just our direct administrative costs project and then we have nine projects that are in some stage or already have been closed out and with that i'm going to hand it back to the assistant city manager nut so that he can discuss some of the actual projects thank you so one of the other pieces on that slide as you'll see there is a website that the city created in an effort to allow the public to be able to follow along the process with which these projects are getting completed we we updated on a monthly basis and so you know we would encourage folks to go and look at that if they have specific questions so as we go through it as kimberley showed you in one of the original slides there there are a number of different categories those categories for project delivery relate to specific categories of work category a is a is a debris removal category and it predominantly was relating to our work cleaning properties about both public and private as well as a removal of hazardous trees and we have gone through recently and completed a project where we ended up removing just under 400 trees about 300 and 394 trees from the streets in coffee park and in the fountain grove in hidden valley neighborhoods and we've got another one working its way through here very shortly that might bring an additional 110 trees into into contract the category b is an emergency protective measures that's that relates to the city's effort to provide services to the community during the course of the fire or immediately after the fire the nice thing about the category a and category b projects are there's a very high level of assistance from the federal government and in the category b case those are the first ones to usually get paid in actual cash to the local agencies and so when you saw the total of a little over four million dollars of project funds received from FEMA most of those relate to the category b project that category c is roads and bridges this is all of the infrastructure on the surface of the roadway and has has has a number of different facets to it we lumped a lot of different project components in there i'll get into a few of those but some of those relate to metal beam guard rail street lights underground utilities from the standpoint of storm drain systems and and it has been somewhat of a catchall for us in trying to recover funds to improve those facilities that were damaged category f and category g are utilities and recreation and parks on the category g side of things we really were looking at and have completed the construction reconstruction of three bridges these were pedestrian and bicycle bridges that were burned in the fountain grove and hidden valley neighborhoods we've were able to restore those this summer and put them back into service for the communities which turned out to be a great asset people were very excited to see those come back into the public use and then in addition on the category g we were able to to begin the work on restoring coffee park earlier this summer by doing some of the debris removal getting some of the hazardous trees out of the park taking care of all the burn structures and facilities that remained in that in that space so that we could start to reduce some of the hazards on that particular location on the utility side this has been one of the most public components of our operation recovery predominantly being in the water contamination side we put an enormous effort and Santa Rosa water did a phenomenal job at trying to get those community back into a potable water situation where we could begin to rebuild and provide services to the community that that that still existed in addition there's some sewer lateral plugging as the properties were damaged and as the contractor that was doing debris removal was out there doing work some of the sewer laterals that service those properties remained open and we needed to go back in and plug those in an effort to not overwhelm the storm drains or the treatment plant but also to be able to reduce the number the contamination load coming in into our system and the treatment plant itself so we were asked as part of goal setting to highlight a few specific projects so one of which was is the replacement of our street light system we have recently issued and awarded contracts for two different street light projects those both came to council last week one is to replace about 250 street lights in the coffee park neighborhood we do have an in a map that's active on the city's website and we really appreciate the help that we got from our colleagues over at planning and academic development they did a great job of utilizing the tools that they that they developed to help with the private rebuild side and we've integrated some of the public asset rebuild components into that street lights being one of the most substantial ones at this point showing the current status of those street light pro street lights as well as where street lights are going to be repaired as part of these projects which properties may have some level of trenching or digging along the frontages so that they can start to plan as private properties are redeveloping so there's a lot of work being done there in addition we also council also awarded a contract for an area fountain grove which is the fur ridge part of the community and there's a number of street lights in that area that are going to be addressed as well about 40 of the wood poles that were damaged and burned during the the fire itself will be replaced with fire resistant steel poles and we're hoping to see those new fixtures go in with a similar style to the wood fixtures that were there previously coffee park is one of the most exciting things we've had to to be able to release recently with the construction activities beginning on coffee park the southwest corner of that park is the first piece that we're starting to undertake we're excited to see that work begin to try to get a playground ready to go and back in service so the community can begin to enjoy that we do have the contractor who will be installing the playground they are ready we have the contractor that's doing all the flat work is currently in the process and we anticipate having that entire playground area and some of the ancillary facilities ready to go and open to the public hopefully by the end of march all weather depending if the rain continues it makes it a little more difficult for us to deliver but we'll continue to keep the council and the public updated on that project the second phase of that project is the remainder of the park and that component will begin in april and be concluded by the end of august and so at that point we'll be able to celebrate all of the opening of coffee park with the community as as a great redevelopment activity as i mentioned earlier we are still working on some damaged trees we have about 110 trees that we're looking to remove in some of the other parks and open space areas that were damaged we expect that that'll happen later this spring and then one of the things that kind of is a way that fema forced us to create our projects were to separate out major components one of those components was the irrigation systems throughout all of the damaged areas and it's extensive and in multiple locations but they had us pull that out into a single project and so that is something that we are working with our parks and our parks maintenance team to to begin to develop a program so that we can get those irrigation systems back up and operating and we can start to replant and repopulate vegetation in some of those areas the category f project that we wanted to highlight is one of the ones we're still working on with fema is is lift station number two these are two sewer lift stations that that are up in the fountain grove area that were damaged by the the fire lift station two and the station 20 those two have been placed back in operation the water center was a water crew was successful in getting those facilities bandated back together in such a way that it provided service for the community that's still remaining but we are looking to fema to help us provide funding to get those fully rebuilt lift station 20 has already been approved and authorized we're ready to go out to bid with that it's our intention to package that with lift station number two there's some nuanced details that we're still working with fema to try to understand and we're hoping to get that squared away here in the next few weeks so we can get that off the ground combined there about a four million dollar construction project between the two lift stations but this is critical infrastructure for us to get back into the community so that when we get fully rebuilt the the facilities are ready to go to service them lastly is category e in fire station five as kimberley mentioned there is one project that we have not come to agreement with with the with fema on and this is the one project we've gone through a number of different iterations on this as we went through the normal fema process and when they take into consideration insurance funds and rebuild costs we ultimately ended up with fema authorizing a five thousand dollar payout to the city if we were interested in rebuilding at that location that might not be a bad thing as we've now learned in response to the tubs fire that particular location for a fire station is probably one of the most difficult to go back as it presents a high level of potential hazard given the adjacent buildings that surround it and the propensity for those buildings should they catch fire to help ignite the fire station and so from our standpoint we've looked at other locations our real estate staff went out and identified 50 other possible properties and we've started to settle in on a couple that we are focusing our efforts on at this point what that means for us is we then have to change the program with fema we're looking at the section 428 program which is part of the Stafford Act and another piece of that called relocation the 428 program as we've gone over the last year in discussions with fema was denied by fema in october not just once but twice and actually i'm sorry the second letter they rescinded the denial but gave us a timeline and a deadline of December 31st to provide them with adequate adequate response in order to support the 428 request the other was the permanent relocation component fema did deny that in october we are in the process of objecting and appealing that decision given the amount of funds that would come to the city on those two activities the 428 program is probably we've determined probably not worth our time the fiscal impact and benefit from the for the city is just not substantial the relocation is definitely a substantial component and so we're meeting with callow yes coming up here later this week to have a discussion with them looking for some additional support in an effort to begin our appeal process with fema on the permanent relocation request the last component you'll see up there in the slide is one of our community development block grant you've heard a lot about the disaster recovery component the dr component the HUD has issued a second funding component called the mitigation component and we believe that the construction of fire station five in the new proposed location would be a perfect fit for us to utilize some of those cbdg mitigation funds and so we're actively working with our county partners as well as internal our internal consultants to develop a scheme that will help us accomplish receiving funding through that particular program any questions about the projects before i have kimberley talk about the close outside of of the program council any questions mr. rogers thanks jason just really quick did we ever resolve get final clarity on the sidewalk issue yeah that's a great question councilmember rogers we still have the sidewalk denial by fema as well as the pavement rehabilitation or the pavement damage denial that have yet to be concluded by fema we have appealed the decision of the denials for all of those we have had a we've had a meeting with fema and their legal staff as well as a meeting of the minds between our legal team and call oes's legal team at this point there's no resolution we are waiting for fema to provide us with some additional feedback and we're we're confident that some movement will happen on the sidewalk side we just don't know when most of the movement will occur on sidewalks that were damaged in front of public properties and not necessarily on the private property side but we're continuing to push fema and fight the fight that we believe needs to be fought at this point in time i appreciate this and remind me i have it in my head that this is one of those areas where fema is better equipped for handling flood and hurricane than they are for handling fire absolutely and they've actually started to implement programs relating to damaged streets and sidewalks relating to inundation but the concept of wildfire and burned damage is one that they in our opinion they haven't grappled with and they believe their programs don't adequately support it so some of the lobbying that we've done in dc has been around trying to change the view of what fema's programs are relating to wildfire damage and we recently most recently advocacy was to submit comments on the policy guideline document that fema uses to help guide their programs and so we we have provided specific comments back to fema through cal oes about how much we need them to start to focus in on wildfire since we're starting to see more and more damaging wildfires occur especially here on the west side of the country so really do that jason if you can pull up um slide four and specifically about the four denied programs are we appealing those we are not appealing those at this particular time we believe that some of the pro programs and projects that are in the fema review process will help us adequately cover some of those that were denied previously as kimberley said there were 50 total submittals some of which were exact duplicates some of them were were slightly altered applications and so at this point in time given the nature of those four project denials we're we're not going to be appealing at this at this time okay thank you that's all the questions we thought it was important to talk a little bit about project closeout just because it's such an important part of the process and this is how we retain reimbursements that we're getting from fema and from all of the work that is done previously this is where we really have to provide all of the documentation that shows the work that we've done and it is very intensive so when a project is complete we have to prepare what is called a closeout book that closeout book needs to be submitted within 90 days of the completion of the project in order for us to get the maximum amount of reimbursement on the projects it includes the list of items here which is the total claim there is a review and then final reimbursement comes along I've provided this picture luckily now we can submit electronically but this is another city's the amount of documentation for one of their projects because you used to have to print it out and actually deliver it to Sacramento so you can see from that that there is a lot of work and a lot of documentation that needs to be provided in order to get and keep your reimbursement for any of the fema projects I won't go through all of the pieces I have the many of them listed out here for you but I'll give you an example which is force account labor force account labor is the work that city employees do on specific projects and in order to receive reimbursement on force account labor we have to provide them with a summary of the labor which means you can see the spreadsheet here which we've removed all the personal information from but basically line item by line item has to show every employee every day they've worked the task they performed we have to calculate out by the fema approved hourly rates and benefits as well to see what our reimbursement will be we have to provide backup documentation if we have it available things like work orders and then we have to take every single one of those line items and we have to tie them out to a time card showing that the employee worked that day on that project we have to tie them out to payroll records and bank records and so just as the example I'm giving here for the water contamination project we have over 6000 rows that we have to tie out that way in order to back up our request for reimbursement on just employee labor here are some other pieces that we have to do the same type of work for any equipment that we purchased used rented on a project has to be clearly documented if we used vehicles we have to tell them who drove the vehicle how many miles it was driven what locations it went to and then we have to match that up the vehicle type to the approved rates that fema provides for us for contracts we have to provide everything from the rfp all the way down to the final payment records and then any other supporting documentation that might be specific to one of the fema projects after that book is created then it gets submitted to cal oes cal oes and the city will work together they will ask us for additional information and clarification on the documentation that's been submitted and then they will forward on the eligible costs to fema and they will also do a review this can take many many months and then after fema's review and approval of all eligible costs the reimbursement amount is 75 percent of eligible costs from fema we then also get 20 or 75 percent of that final 25 percent back to us from cal oes as well so the city's portion of eligible cost is around six percent that we have to pay for and then the final piece is that our disaster is not complete until the final project is complete and the closeout is submitted for that and then for three years the oig can come in and audit and they will to some extent it can be significant it can not be significant but we have to maintain and retain all of those documents for at least three years and have them available so that when they come through and do the auditing we can retain our reimbursements that we've been given by the by the federal government and with that we are here to answer any questions you might have thank you i had a quick one just what the i was going to ask one is the inspector general going to come visit santa rosa so when you say three years after disaster is closed that's not three years from october obviously no it's so when the last project gets completed so so as an example if the if the fire station five project goes on for a very long time and then it gets approved and it's part of our disaster it's not until after that project would be completed if that was the last project to be done and the closeout for that has been submitted so community communities have been audited um 10 to 12 years after a disaster and just to add in i mean uh superstorm sandy and hurricane katrina projects have those disasters have not been closed out yet so they're they're they're a decade or more beyond so and i also know she used the word may occur is it a foregone conclusion they will be visiting santa rosa sometime in the next decade okay we've heard that some level will will occur yeah due to the enormity of this particular disaster i would be surprised if it wasn't a major review council any questions seeing them thank you for that presentation as a matter of fact there is peter you're on thank you mayor i object to this discussion entirely fema and the agenda 21 are owned and run by the united nations the united nations are run by the usury banks and the catholic church that for the last thousands of years have been the number one traffickers of women children and heroin of this there is no doubt right now there are 4.5 million migrantes in fema camps they're called work camps ice stopped deporting uh migrantes over nine years ago there's 700 000 in fema quarantine camps with typhus bubonic plague and all kinds of things that are going on now around this country as people that have these diseases and conditions have been extricated incrementally out of the major cities like los angeles new york and others there's fema women camps and there's fema children indoctrination camps you can't exactly google this because it's called national security just as the national security act that pardon the pun trumps the u.s constitution i support the u.s constitution all our military and veterans took a note through the constitution a lot of law enforcement and fire departments have taken the vote through the constitution and more than anyone else it seems that the politicians mock the oath but it is what it is it's been explained and so i'm here making a call for american contractors american labor and american veterans to come together with all these other people that are ready to strike and boycott it's starting now and shut down and strike this communist agenda into submission this is exactly what uh uh the former head of the fbi talked about warned about rail against hoover he said that there's this amazing conspiracy that's so big you can't see it and it's going to come and take things over where there it is it's called fema all right it's a federal thing they don't belong in california whatsoever they're the ones that bring all these workers from out of state out of the country to uh uh work on our infrastructure and do all the cleaning why don't they use california workers why don't they use california workers who are these people i just told you who they are the power is now with the strike i am peter i'm here commanding the people that i just spoke of the contractors of labor and the veterans stand together step up and shut down no labor no schools no mortgages no rents till lennard peltier is set free with the u.s constitution till the slaughterhouses and the industry of oil is shut down so to that industry of coal because most of us have the promised land in line as our true goal i say you hear it it is so what is done any questions after public comment see none thank you very much for the presentation i have one more presentation um it's been a challenging two years and three months uh of working through recovery as you see following the 2017 a cinema complex fire you just heard updates from staff members on some aspects of the recovery effort there are many additional teams in the city who continue to have a heavy hand in that work despite the challenges our employees remain steadfast to their commitment to public service every day no no more did this prove to be true than this past october when our community strength was once again tested by the threat of wildfire city staff jumped into action to take care of the city and this community and it's important that we recognize their actions beginning tuesday october 22nd 2019 our eoc activated for the third public safety power shut off of the year there would be three different pg and e public shut off events in total throughout the nine days of our eoc activation in the middle of the eoc activation the kinkaid fire began northeast of geyserville at 9 24 p.m on wednesday october 23rd the fire was active for two weeks burned just shy of 78 000 acres in sonoma county threatened the san rosa city limits and forced the evacuation of more than 70 000 of our residents the culmination of these events what called for a whatever it takes response for our employees our fire department called all department staff back to work at the onset of the kinkaid fire all fire vehicles were staffed to ensure our city was protected and prepared our fire chief entered into fire our fire department into a unified command with the agencies that included cow fire in the sonoma county office to ensure our city was operating in the best interests of our community and the direct involvement and had direct involvement in the decision-making process our police department managed a massive evacuation and maintained days of extra active patrols in areas without power and within evacuated areas to ensure the safety and security of citizens and their property staff quickly established an evacuation shelter at fendley community center to accept 100 evacuees just a few hours later though our shelter staff would learn that there was need to evacuate the fendley center itself staff then problem solved the transportation of many of 250 evacuees that had arrived at fendley utilizing city bus services staff calmed evacuees and kept them informed through this fluid situation our water department worked around the clock to maintain backup power to nine water pump stations five sewer lift stations 10 storage tanks and the regional wastewater treatment plant maintaining uninterrupted water and sewer service to all residents in the city during the extended power outages staff members went door to door to ensure that our most vulnerable residents in critical care facilities were prepared for the power shutoff events when it came to ensure that all residents and businesses with any evacuated areas were aware of the need to evacuate staff went door to door again some of our employees slept on the floor of their offices or on cots and city facilities so they could be close by and ready to respond to a down tree call a potential new fire event transportation needs infrastructure challenges or other issues that may arise during the forecasted peak fire weather through the nights staff work long shift to keep our community updated on the latest emergency updates through news media partners social media videos photos e-blasts and text messages staff opened their homes to other staff members who evacuated or without power so those impacted employees could continue to perform their response duties staff work to take care of those responding ensuring employees involved in the 24 seven response were fed hydrated and had what they needed to focus on their duties additionally staff work with partner agencies to facilitate the collection and distribution of 31,000 pounds of food to 3000 plus residents who were impacted by the power safety shutoffs and the fire evacuations i am so grateful for the remarkable work of our city team and to recognize these efforts of the nearly 500 employees who responded during this critical time each will be receiving a challenge coin to commemorate their actions in closing we would like to show a brief slideshow that illustrates some of the staff actions that i just reviewed well it doesn't come close to showing off the efforts of all 500 team members it provides a snapshot of the city's response thank you great thank you so much for that presentation heartfelt thanks for all the work that goes on behind the scenes and i really appreciate that because having been in some of those locations i think many members of our community don't realize how much goes on behind the scenes to make the folks that they actually see out on the field uh fully operational uh any questions or other comments from anyone on council all right thank you so much city managers report nothing to report no follow-up after that okay i'm city attorney and nothing to add either thank you statements of abstention by council members mr rogers thank you mr mayor i'll be abstaining from item 14.1 and i'll be abstaining from item 12.2 12.2 any others seeing none okay mayors and council members reports who would like to go first mr rogers just a really quick one mr mayor i reported last week and and happy to report this week that the smart train now connects the sonoma county airport to the larks burr ferry thank you to council members soyer and tibet as well as assistant manager guin for coming down writing the train down to larks burr for the ceremony and then back just a reminder to the public that there is the rail and sail pass that's going on right now so if you haven't had a chance to finish your holiday shopping ride the train down to the larks burr ferry you'll be able to get on it for free and then you can finish up that shopping in san francisco and hopefully they are marketing the exact opposite to bring folks to our downtown as well okay any other reports i have a couple things to report uh let's see i'll start with saturday had my first opportunity to attend the emerald cup representing the city i was on two panels in the morning it was interesting because we had several other city officials from around the area in northern california wanted to see what the city santa rosa is doing uh joining me on the panel was metro chamber uh ceo or executive director peter rumble and so we also had a behind the scenes tour of the emerald cup and i'd strongly recommend anyone on council to take up that opportunity to visit uh next year because it's amazing with the regulations of the cannabis industry behind the scenes is um very complicated and challenging feet so i highly recommend that uh additionally uh yesterday is ceilain rec center burbank housing hosted an informational meeting for the former residents of the journeys in mobile home park denny's included supervisor zane the property owner as well as representatives from approximately 10 different agencies that are assisting the former residents uh next step in the process of closing the park will be when the relocation impact report comes to us and i think it's on january 14th am i close got that one right so january 14th that'll be coming back to us for the next step in that but it was nice to see the number of people still out there assisting those that were displaced from journeys in and then i just received some information that i'm looking for feedback from the council about the uh disaster recovery affordable housing tax credit through the lobbying efforts of rebuild north bay senator tomson's office was able to include in the i think that's congressman tomson's office was able to include in the budget building allocation of uh 2017 and 2018 disaster related to affordable housing tax credits in the amount of one billion dollars low-income tax credits are a critical financing tool to produce and rehabilitate housing for homeless and low-income households and i'd like to get the support of my colleagues to send a letter of support from san rosa thoughts on that seeing thumbs up and hitting sounds great thank you very much for that feedback uh we have no minutes to approve consent calendar mr mulan item 12.1 motion contract awards city hall campus sidewalk reconstruction phase one item 12.2 resolution kaiser permanently community health needs assessment grant item 12.3 resolution second amendment to professional services agreement number f 001410 with fcs international dba first carbon solution for preparation of an environmental impact report and related services associated with reposed ilnoka continuing care retirement community development project item 12.4 ordinance adoption second reading ordinance amending 10-44.040 of the city code to terminate the temporary prohibition on rental house housing price item 12.5 ordinance adoption second reading ordinance of the council of the city of san rosa amending title 21 of the san rosa city code correcting section 12 excuse me section 21-02.050.b of chapter 21-02 inclusionary housing ordinance to limit housing impact fee and inclusionary housing incentives to multifamily family residential and mixed use projects in the downtown area file number prj19-036 item 12.6 resolution extension of proclamation of existence of a local emergency due to 2017 fires item 12 12.7 resolution extension of proclamation of local homeless emergency thank you council questions mr tibis thank you just to clarify uh mr mcglenn i i think you excluded 12.2 is that correct i read through the i introduced them and then i let the council decide how they're going to handle that whatever makes the motion i would appreciate it if um you separated out 12.2 and 12.7 and i'm sorry for the inconvenience so oh can i just get clarification since i'm doing them so you'd like me to pull your 12.7 and 12.4 12.2 and 12.7 okay thank you mr sorry thank you mirror i'm not sure i need to pull 12.1 but i would like some more clarification on the um on this particular project the why it is a priority and some a little more in-depth reasoning as to the why the timing is now to repair these sidewalks good afternoon jason not assistant city manager and i'm joined by lisa welch associate civil engineer um the item particularly for uh 12.1 relates to sidewalk uh improvements uh to make ADA improvements in and along city government facilities when we did our transition plan there were two predominant areas that the city needed to improve on one was public park spaces and the other was our civic facilities uh as we've been working through the lists we're doing a great job dealing with our park properties in particular out at howard park uh and galvin and we've we've really made substantial strides for this civic facilities we've tried to narrow the focus uh in particular those areas where we don't anticipate substantial modifications or changes in the future as the city hall site came up for uh the ADA improvements we scaled back the project into two phases we identified phase one being in and around in front of the annex and on the garage side of uh senator's avenue and d street uh we didn't feel that there was going to be significant changes to the frontages uh on those areas and that our ability to provide an ADA compliant sidewalk on those two stretches of the block would be appropriate and long lasting given the types of programs that we thought might come forward as part of the p3 um discussion that we'll have uh later on in our early in 2020 um we did however remove all of the other portion of the city hall campus because there was a number of unknowns about what might happen on that particular piece so we've separated that into a phase two that is not under consideration today so that's why we've chosen this specific um these these specific portions of the block uh and not the entire uh area around our city campus great thank you miss byge mayor yeah this question is for um our city attorney about item 12.6 you recommended last week that we uh repealed the part of our local emergency or the um the renter the rent um the gouging ordinance based on um and so based on your recommendation i'm curious to know how you see or what the logic is behind not continuing that ordinance but yes to continuing the local emergency due to 2017 fires the um council discussed the both the the prohibition um terminating the prohibition on rental house pricing price gouging and i apologize the title on 12.4 should have included the word gouging at the end um that uh was a full discussion by the council and and vote and that this is bringing it back on the second read um as to continuation of the proclamation of existence of local emergency um that was we are moving that forward and we are intending to come back in january or february it'll be in 60 days um with a more in-depth discussion of what would be the criteria on which we might the council might decide to terminate that emergency and what um are the benefits of continuing it in in effect at this time and going forward for some period of time so that discussion will take place in our next review of of that proclamation thank you for helping me to understand that any other questions have a couple cards on consent calendar and again comments for on the consent calendar are two minutes apiece first up andrew roth followed by peter chairneth hi on again there we go um some of the recent public rhetoric about the homeless including things that were said uh last week's council meeting has been quite dangerous i think it's going to get people killed uh it really resembles the language that um that came up in the run up to genocides including the holocaust rwandan genocide uh the demonization of the rhingya in in berma what's going on now in india under modi's government um it seems like the the run up to something along the lines of a low-level class genocide they're demonizing our neighbors with language that's um you know compares them to vermin um we gotta realize that the homeless lack alternatives it's not a behemian lifestyle choice for these people to live out on ridota trail i've been homeless not nearly that vulnerable but uh you know you end up with a lot fewer options than you might think a huge effort just to survive or get stabilized and i really think uh the members of this council uh should speak out about that uh you know some of this language is very close to the um to violating even the letter of the civility standards of the civility guidelines it certainly violates a spirit um so uh thank you thank you peter chairneth followed by greg if you're on homeless emergency homeless emergency from the indigenous point of view speaking through my heart to yours all factually true hazardous hazard mitigation in a most corrupted nation i am peter i am commanding all rainbow warriors take this nation to its highest station for the promise we've yearned all illusions been burned cease the slaughterhouse all the coal and oil this empowers true warriors arising most royal the massive california gardening program be the spiritual anchor no labor no school no mortgage no rent all true warriors now off the fence freeze frame 40 days the usurus banker freeing letter peltier and the u.s constitution freeze frames the freeze frame the entire west coast to wall street in dc be nothing but toast the most beautiful resolution femen agenda 21 the anti-american anti-us constitution to you this is funny we need we need no fema money that all initially came from us all aboard the freedom rose bus the home free and the rain be wet cold and weepy come now the return of indigenous kindness so to the teepee to all you smokers jokers and midnight tokers seed sowers plant growers and flamethrowers commanded you all be under the 40-day strike mission as the celestial physician to requisition the universal electrician to short circuit this corruption by royal interruption so that the food and the medicine be free of poison and corruption the fires were commanded so to now the earthquake still every knee to the earth be remanded and the students now arise with the women warriors taking the lead in ceasing all corruption and all this greed i am peter i'm the brother with the keys the authorities mind to say as i do and the authorities ours to make it come true really beautiful indeed gregory furan followed by victoria anas since jacket s 12.2 we um held should i wait and speak to that one that's separate my comments are 12.2 yeah why don't you just go ahead and make your comments now and i'm sure the motion will separate that out okay my name is gregory faran i'm here representing santa rosa together uh we want to congratulate the city for uh receiving this grant we've been working with david guin for a couple of months about how we can be um involved in the uh community engagement aspect of the general plan update uh for me it's very personal i spent almost uh 15 years down in rin county trying to help exactly do what this seems to be wanting to help our city do uh recognize and correct uh social and environmental inequities which lead to poor health outcomes if our city's general plan is to be a huge tool in improving the city's uh health to make it a healthy city as the title describes uh we really have to go beyond the norm in order to be able to engage people who have not been involved in the process in the past uh and this grant from kaiser does exactly that it gives the city tools and it helps uh it work with organizations like ours to be able to reach out and to engage them in the process so um congratulations we're ready to help uh and we hope it's successful thank you thank you victoria yannis i'm victoria yannis from home action exclamation point my concern with um the homeless emergency proclamation is that it's getting to be a whole hum kind of reauthorization every month so um i would really like to see the city do something in the spirit of recognizing the human rights of the homeless um even though martin versus boy z was refused um served by the supreme court and that's the case that um stands for the fact that the police can't move people around without somewhere for them to go because it's considered cruel and unusual punishment and a violation of the eighth amendment so um it's not fair when the police still look for other reasons and concoct reasons to um cite the homeless because they know they can't cite them for camping because of martin versus boy z so it's a corporate kind of feeling that um pervades the police department so i would ask you to direct them in that manner thank you thank you mrs vice mayor you have this item i do and i apologize to our clerk and that this is going to be three separate motions to accommodate everybody here but i'm going to move items 12.1 12.3 12.5 and 12.6 and wait for the reading of the text second we have a motion and a second your votes on those and that was 1356 correct and that passes unanimously and then i'm going to move items 12.2 and 12.7 and wait for the reading of the text second so there's 12.2 12.7 a motion and a second your votes please that passes with five eyes and i'm going to move item 12.4 and wait for the reading of the text second we have a motion a second on item 12.4 your votes please and that passes with five eyes one no vice mayor fleming voting no do we have items for discussion item 13 all right this is item 13 for public comment on non-agenda items first up Roger Montgomery followed by Natalie Christo Moe this Christmas card is addressed to all the people that are behind us getting into the Rosenberg apartment building as far as i'm concerned i'm blessed by the action i married my high school sweetheart at an early age here in Santa Rosa we lived with various family members and in motels but the marriage didn't work out to my great disappointment and i turned alcohol for solace the american dream didn't work out for me because she was my one true love by the time i cared enough for another i wasn't ready for the responsibility of marriage i was a handyman in life living in motels and campgrounds because i was always traveling around to various jobs but i always came back to Santa Rosa because i love the weather and the people i was content in this lifestyle but my drinking progressed to the point of alcoholism then in 1992 i lost use of my arms i had three different doctors give me three different diagnosis so i never learned what the trouble was and i wound up on the streets of Santa Rosa where i'd reside for the next 13 years i'm sure my alcohol use kept me from seeking assistance i was of the mind i would figure it out for myself though through time i finally gave to came to the point where i'd lost hope that's when god stepped in an incident that was both tragic and eye-opening put me on the road to recovery i got into the trouble with the law and as a result was locked up a few years when i was released i was putting a program that is designed to ensure you're successful in the community i got off the booze and locked up attending alcoholics anonymous though their message didn't take hold until i got to jail got a sponsor and worked the trial steps of AA the program i'm in took me up with SSI and based applied housing well in the community i was able to locate family members i hadn't spoken to in 25 years since 2011 i've lived in nine houses renting rooms with roommates and a couple times without i retired in 2014 by the time i graduated independent living i couldn't afford to rent a apartment in sonoma county my program won't let me live in another it appeared i'd be resigning renting rooms for the rest of my days section eight wasn't happening i wasn't too upset with this fact because the law has blessed me with so much since my homeless days including the ability to become a professional house painter i volunteered while on ssi i volunteered because while on ssi income is limiting and i want to give back to all the wonderful santa rosans that helped me out in my lean years the final blessing of this little tale is hud came through for me i moved into the rosin burger apartment building november 22nd 2019 my own apartment yippee in january 2020 i will celebrate 16 years clean and sober and i'll graduate off my program because permanent housing was my final hurdle this may have sounded a little gloomy in the beginning but as you can see it has a happy ending this card is addressed to all the people involved in the rosin burger housing project i thank you and i'll keep my apartment in good order i wish you all a very merry christmas god bless thank you congratulations roger natalie chrisos domo followed by jacklyn quintero good evening my name is natalie chrisos domo i'm a junior at rosin university prep today i'm here to discuss about student parking being available for high schools in the rosin district student parking is an issue most high schools have had montgomery piner and lc ellen have student parking that benefits their own students most students park near the schools which may include in front of houses and anywhere students can park the problem can also add more to the issue of traffic nearby schools i asked here today if the city council can support my statement of student parking as well as construct a student parking lot for rosin districts high schools student parking lots may help reduce traffic and parking in front of houses i have asked students from rosin collegiate prep and university and rosin university prep which the statements they have said is we will be willing to park if we were giving a parking lot although it will cost much more for the city and district it will make it easier for our future alumni it will make driving to school knowing there is a parking lot more complex maybe it will motivate our students to wake up earlier to get to the better spot thank you for your time thank you nally and just so you know um we can't respond to your comments i know you had a specific question in there so we just have to take your input if you want to follow up with any of us or staff i'm you're more than welcome to so thank you thank you jacklyn quintero followed by eliza negret um hi my name is jacklyn quintero and i'm a junior at rosin university prep last year when i signed up to take a speech and debate elective class for my junior year of high school i didn't know what to expect all i knew was that my sophomore history teacher would be teaching the class which meant page long assignments and essays i didn't mind since i was pretty confident in my writing summer passed as fast as it came and the school year it commenced of course i expected the usual advice about being a junior in high school and keeping up with my grades when it came time to go to my first speech and debate class i was excited then we got our syllabus and went through each section as a class that's when i saw that we were required to present a speech downtown outside the comfort of my classroom that's when the panic sank i was a type of person who avoided confrontation and quietly gets on with their day the idea of speaking before a crowd of strangers was intimidating and definitely out of my comfort zone nevertheless my school year went on and those worries lingered in the back of my mind the first speech we presented for that class was a demonstration speech which meant we gave a tutorial about anything about choosing initially i had trouble choosing a topic but i eventually chose to give a demonstration speech on how to animate despite stuttering a few times i found my performance to be a shot of confidence and pride since then i have presented multiple speeches for that class and have enjoyed each and everyone and i've even learned new things about me and my classmates thanks to my elective class i found my voice and come to realize my interest for topics like sustainability politics social work and so on this is important to me because for a long time i was clueless and stressed about what sort of career i wanted to pursue after high school but now i have much to look forward to thank you thank you eliza negret followed by carolina prez good evening people of the city council my name is eliza negrete i'm in 11th grade attending rosen university prep and i'm here today to say a few things about where i live it has come to my attention that rosen has more fast food restaurants than grocery stores i find this to be an issue because rosen is a very latino based community and the rates of obesity in people of latinx origin are very high it is said that hispanics are affected by obesity more than others and about 47 percent of hispanics are obese it is almost as if we are promoting these unhealthy eating habits whereas if we were able to open up more grocery stores this would offer healthier options for the people of roseland when people consume fast food on a regular basis this can cause high blood pressure heart disease strokes type 2 diabetes and even certain types of cancer as i was looking at the map of rosin of the rosin area i realized that there are little to no grocery stores that reside in rosin for example food max lolas and trader joes are all in close proximity but they are still not close enough to be considered a part of rosin i feel as though more action should be made about this and awareness should be shining upon the subject this isn't a topic that should just be brushed off of our shoulders it should be taken more seriously especially with the increase of lives almost lost from simply eating unhealthy in the united states it may seem like a minor inconvenience but providing our families with the food they need is what keeps our communities thriving i got all of my statistics from the cdc centers for disease control and prevention thank you for your time thank you carolina prez followed by alan thomas okay good evening my name is carolina and today i'll be talking about some solutions with homelessness sonoma county's homeless has increased four percent from 2017 through 2019 due to the fires and other issues homelessness can happen to anyone unfortunately i'd say provide more homeless shelters around sonoma county but the only issue with that is that shelters want homeless to be sober and basically drug-free but the majority of them have an issue with substance abuse we need to promote more homelessness and the idea of substance abuse that affect the homelessness there are people no there people will hopefully donate and help each other it seems as if we don't really touch on the topic for example the joe redota trail is touched on but doesn't seem like we're doing anything about it i'm no expert in this topic but i feel like we should it should be a topic that us as a town should touch on more the more we talk about it the more the more awareness we spread the better for the community thank you thank you alan thomas followed by peter churnes good evening alan thomas 306 boy street it's um great to hear uh those students speak um i remember when i would come to city council years ago and public comments was filled with people like the four speakers that you heard before unfortunately it's filled more um with uh different kind of groups of people but i appreciate their comments and fully support their ability to speak up for what they believe is right for their community and i just wanted to touch space with you and follow up again on ninth street um i sent you a video today there were uh high school students not unlike the students here um that don't have cars but i know one of the students was looking for a parking lot but one of the things here in santa rosa that we talked about is walking and that's a form of exercise and it's something that we encourage our children to do but um the kids in my neighborhood have to walk underneath ninth street and like i told you i took a video today uh was cleaning up the graffiti that was put up by a neighborhood group um art start um i don't know how many years ago five seven eight years ago um there's graffiti on it and i went through there there's needles alcoholic beverage bottles all over the place it smells of urine um there's human waste on the sidewalk human waste on the abutments um and as you could tell from the video there were i call them children when a a 14 or 15 year old probably don't don't they don't think of themselves as children but um these young adults that are going to school to better their lives and to better our community and contribute to our community have to walk through that um they're not driving to school they're not being dropped off in sabastopol to go to a private school they're walking to a public school downtown santa rosa these this is your future and that's how you're treating them so again i ask you to do your best or should at least be a police officer there uh to move the tents off the sidewalks i'm not talking about violating anyone's rights but you are you are sending a message through your inactivity to these students and it keeps happening week after week and so i don't know what has to change with you folks if you're waiting for the supreme court to bail you out that's not going to happen the county's not going to bail you out from my understanding they punted again today so please go down there at least clean up the garbage wipe off the human waste and pick up the needles thank you Peter Chernoff followed by Thomas Ells we're not on yet there we are cactus Pete often bitter sometimes sweet and i'm inspired i am inspired i'm inspired by these four high school women that got up here and spoke i'm impressed i've suggested the students for 10 years to come over here and and and have a little bit of courage and speak out and uh they're like potential Jedi princess knights warriors ready to take over they're they're the they're the generation spoken of by the great carpenter the master as being the generation that'll do greater things than i they're they're the ones that are spoken of by the popey prophecies as being the warriors of the rainbow spirit that will proceed with actions and the whole world will hear it i'm also humbled because i've known roger for probably 20 30 years and i was humbled at his humbleness and that's never really been my specialty but i i will say in all honesty that that a lot of people front line and behind the scenes in this county in the city um went out of their way to help me over the years and so i thank you all and i hope that for the season that allegedly celebrates a birth let it be our birth for the carpenter said follow me and he was a vegetarian like says or shaves and the lords who worked there and credit scott king and thousands of others and i would encourage these students to come here more often and maybe even the supervisors meetings as they develop their courage even more and become official princess jedi knights for they are the generation not the generation to be there the generation right now that we need to support and regarding the homeless issues and all that's going on the anchor of a massive guarding program is a beautiful thing that these students after they research the 14 acre south los angeles urban gardens and south la will come to find people that are uh uh in the middle ages uh like in the 40s 50s and 60s to help them to create these gardens to provide work for all these people as we shut down this thing called greed and we open up the gardens to a very beautiful place because the doors are open and i am cactus and i am i say bingo i'm the only green house cactus in california good evening and thank you for the opportunity to speak um i'm going to address myself to the county homeless solutions today was well yesterday uh in particular uh boise versus marin was denied so uh martin versus boise stands they're really fantastic really interesting opportunities uh the county uh at the county today um supervisor gore indicated there was a massive uh event uh very powerful and important for them and and they i think they took the bit and they're running with it so they're planning very many opportunities or options and solutions to the homeless crisis as you just extended and uh it's really an opportunity for you guys i think uh also leadership council meeting is on thursday i would hope you would consider using temporarily because of course uh bennett valley senior center uh is is slated for development but in the meantime that could certainly be used for this emergency so as an emergency housing it's really fantastic um linda was considering sort of large individual options uh and surely was really more supportive and was supportive of many options particularly for the different kinds of populations that are involved there are women who need safety um there are young people there are senior citizens uh there are people who never became homeless until they were over 50 years old that's 90 percent of the population who are over 50 were never homeless so they're not they haven't been engaged in criminality or any other kinds of things it doesn't really make sense to put those in the same bucket they don't need the same services they don't need the same kinds of things and uh uh potentially that does it places them at risk but it also confuses the entire service provision for them and then uh if they're in that they wouldn't necessarily be differentiated from them and and how their services are provided so that they would have certain restrictions on them that would be the same restrictions that would be for other people that just doesn't make any sense so having multiple options is really important that's what surely has indicated and hopefully that's going to get translated over into the into the leadership council and i would hope that you can consider uh with your partner the using men of valley senior center in the interim for some kinds of solutions on there i don't know exactly what but i'm sure we can leave that to your to your uh bold hands to think of some solutions to have there thank you very much thank you mr glenn adam 14.1 item 14.1 report measure o 2004 cycle 10 choice grant program funding recommendations in jason carter interim director community programs and engagement presenting mayor schwedholm vice mayor flemming members of the council jason carter with community programs and engagement alongside jail in home administrative analyst for the violence prevention partnership here to discuss the choice cycle 10 grant programs funding recommendations the mayor's getting prevention task force was launched in 2003 with measure o passing in 2004 courtesan sales tax funding police fire and violence prevention violence prevention shares the 20 allocation with recreation's neighborhood services and 35 percent of the 20 percent is to be allocated for grants to community-based organizations in local school districts so in 2006 we launched the community helping our indispensable children excel choice grant program just a quick data point the community crime prevention and associates reported that specifically in santa rosa from 2006 since the launch of choice to 2016 juvenile misdemeanor arrests dropped from 783 to 296 a 62 percent decline and also juvenile felony arrest declined 289 to 87 and by no means are we the sole source of these uh data points but there is an intentionality with violence and intervention and strategies in santa rosa and we definitely feel that we're a critical part of creating a safer community there has definitely been an evolution in how we collectively address youth and gang violence we rebranded in 2015 for the mayor's gang prevention task force to the violence prevention partnership taking on violence prevention as a public health lens in response to this shift the city created the community safety scorecard identifying four public health domains crime and safety economic conditions family community connectedness in schools alongside 10 strategic recommendations within these domains in the 2017 strategic planning process those 10 recommendations were narrowed down to four as you see before you today school readiness street outreach and mediation student engagement and truancy prevention and workforce development as in in addition to enhancing our mission really focusing on where we're trying to go versus what we're trying to avoid uh reading as strengthening youth and families and creating a healthy and resilient community by leading mobilizing and aligning our community resources this is a high level overview of the cycle 10 uh grant program it is for two years commencing january 1st 2020 through december 31st 2021 year one has a total of 840 000 with 200 000 cap per agency year two mirrors year one contingent on available funds satisfactory performance completion of required outcomes and of course discretion of the city manager or his designee uh just to kind of drill down a bit talking about the process of the cycle 10 grant program in the summer of 2019 we released a community needs assessment uh one of the questions we asked is how would you prioritize these four focus areas in the results student engagement and truancy prevention came in at 49 percent school readiness 29 street outreach and mediation 12 percent and workforce development at 10 percent in july we released the rfp we had a couple changes uh previous cycle had two funded agencies uh excuse me two funding categories and in cycle 10 we decided to use our focus areas as the funding categories and of course um we wanted to make sure that all of the proposals were in line with the underserved areas as identified by the community safety score card uh which of course is corby herron rosin south park west ninth and west deal lane um in early august we hosted a technical assistance orientation to give potential applicants an opportunity to ask questions uh voice their concerns if any uh with an rfp deadline of august 27 2019 we did receive 15 applications totaling 1.8 million uh again we had 840 000 available per year in september on september ninth we were able to initially convene a pretty diverse uh group of individuals from multiple sectors uh to create a grant review team they had a few weeks to then um really go through all of the applications and come to the final funding recommendations on september 30th as noted earlier by city manager mcglenn october was a pretty strenuous time and so in november we had taken the grant review teams recommendations to our internal executive advisory board and our steering committee for adoption i just wanted to take a moment to recognize this grant review team it's not easy to take over 3.6 million dollars in applications and figure out how to fund 1.8 we definitely wanted to fund all of the agencies well speaking on behalf of the grant review team it was a difficult decision there's so many great services out there but unfortunately we had we had our own limitations so to go over the funding recommendations starting with the category of school readiness we have community child care council of sonoma county also known as four c's we have land paths with the irid program in student engagement and truancy prevention we have center for well-being which is a first time funded agency community action partnership of sonoma county again land paths for a different program called ice school salvation armies tutoring and mentoring program which is academic support at four schools uh to brook hill elementary helen layman james morrow and schaefer elementary and for street outreach and mediation we have the boys and girls club of sonoma ren child parent institute and life works of sonoma county that delivers bilingual in-home support mental health support for both the youth and the parent under the alpente program and finally for workforce development conservation court north bay and social advocates for youth with career and life readiness and before i go to the recommendation i just wanted to to mention last week councilmember oliver as you had mentioned to find opportunities for evaluation and analysis of not only the grant program but also for the scorecard and i did express excitement over the partnership that we're building with upstream investments and so i've asked lia murphy from the human services department just to talk about some of the how we're going to enhance some of the evaluative pieces of the choice grant program whether it has to do with concrete numbers today or the the qualitative outcomes down the road and with that lia murphy um so good evening uh mayor schott helman members of the city council my name is lia murphy and i work with the county of sonoma human services department in their planning research and evaluation unit in which we house our upstream investments initiative and we're extremely excited as jason mentioned to partner with you all with the city of santa rosa as your your choice cycle 10 evaluator and because there is so much overlap with the choice work that you're doing and the work that we do at upstream investments um so as many of you might know upstream investments is focused on building the capacity of local government nonprofits and funders to invest early in prevention focused programs invest wisely in evidence-based programs that are proven to work and to invest together to make a bigger impact in sonoma county and we think that you all with your violence prevention partnership and the choice grant are actually doing a great job and really have a model upstream investment initiative so you're investing in prevention in all the areas in the right ways you're supporting vulnerable children and families to access quality education even early education which is fabulous your your strengthening family and community ties and focusing on workforce preparedness and advancing economic opportunities all of which get at the lack of opportunity that is often at the root cause of community violence and then you're investing wisely in evidence-informed programs that are proven to work and then you've invested which i think is an amazing investment a substantial pool of funds over 20 years to really make an impact in santa rosa so we're excited to be your evaluator for the next two years to tell the story of how your public health and prevention focused approach is beneficial to all citizens of santa rosa because it makes it a safer happier and more engaged place for all of us to live so we plan on using a results-based accountability framework to better understand how your choice funded programs are contributing to moving the needle on the community level results and change you'd like to see as you've nicely detailed in your community safety scorecard we'll also be able to create alignment with other county county data initiatives such as the sonoma county latino scorecard and some of the work happening in the county health department through health action cradle to career and some of the place-based initiatives from the portrait of sonoma county so i just want to thank jason your wonderful staff jarilyn and julie garen for reaching out to make this partnership happen with the county we're really looking forward to working with all of you to evaluate your choice choice grant over the next two years thank you so much leah and with that it is recommended by the community programs and engagement department that the council by resolution one adopt the funding recommendations of the grant review team for the mesuro 2004 choice cycle 10 grant program for january 1 2020 through december 31 2021 direct the city manager or designee to enter into funding agreements with approved providers and to authorize the city manager or designee to approve and execute the funding agreements and amendments with choice cycle 10 funded agencies subject to approval as deformed by the city attorney without having to take any questions great council any questions sena do we have any cards on this item okay first up serene cooper followed by michelle fountain council staff and public my name is serene cooper i'm the director at s a y i lead our workforce development programs s a y is one of the recommended mesuro choice 10 grantees s a y provides countywide support to the most vulnerable youth and families in our community through street outreach housing mental health counseling and career and life readiness services most people know s a y through our work with homeless youth and counseling support for families but s a y also has a long successful history of helping at-risk teens get their very first job divert first offenders and probation youth away from juvenile hall and stabilize transitional age youth through employment opportunities the choice grant and the violence prevention partnership funds s a y to to specifically support youth who have involved in the criminal justice system or who live in neighborhoods impacted by high incidents of violence s a y serves youth and families in the high need areas by providing work readiness training career exploration job and life skills coaching paid work experience and case management youth learn life skills become work ready develop self-esteem and confidence and find value in contributing to their families and to the community the choice grant also supports s a y's clean slate tattoo removal program s a y helps youth and young adults remove gang related and other visible tattoos that are a barrier to employment and a chance for a better life s a y is a proud partner in the violence prevention partnership and works collaboratively with the other choice grantees and other agencies in our community to provide youth with safe and positive opportunities to engage in our community thank you for your time thank you michelle fountain followed by michelle and gary good evening my name is michelle fountain i'm the executive director of life works of sonoma county and we have been recipients of measure o and choice funding for many years it's the primary funding source for our program el puente which um jason kind of briefly described it's an in-home and in community bilingual mental health program for youth and families um and i think when we're looking at violence violent behavior and acting out behavior it's very complex it's not about bad kids it's really about um going in and looking at the family system addressing trauma addressing generational trauma and really trying to heal from the inside out um and that's what the el puente program does and i think that the outcomes of the choice funded programs really speak for themselves it's pretty incredible there are a couple other areas i want to address um that i think are really important with this funding the first one is access i think we're all really aware that access to services is can be very problematic there are a lot of barriers whether it's location language cost um and one of the other ones is really eligibility and how easy that entry point is for families and i think choice the the choice model does a really good job with this you basically need to you know be a resident of santa rosa and be willing and we can call you up and come and provide services to you that's pretty incredible um one of the other really important areas is collaboration serene mentioned this a little bit but built into the choice funding is an incredible amount of collaboration between the city and cbo's and other service systems i think this is hugely important in violence prevention we can't do it by ourselves we need all of us to be communicating to be developing new approaches and new language to talk about this issue um and that's really what's happening with choice and then the last thing i think that's really important is just the creative approach if you look at the funded agencies it's very diverse um it's you know a wide variety of services from land paths to you know lifeworks is a creative program in itself um you know we've had double punches in the past so lots of really creative ways to support youth and help them find ways to connect and to create resources within the community and so i think that's one of the really unique things about the choice um funding that we need to continue so we're really really grateful to have had the support from choice funding and we're really really hopeful that it will continue thank you thank you michelle and the gary followed by monique brown good evening mayor and city council thank you all right i'm michelle escort migari interim youth program coordinator at the center for well-being i want to thank the choice grant review committee for the grant consideration under the student engagement and truancy prevention category thanks the center is excited and very honored project true a successful program of the center for well-being for the past 10 years will be advanced by the funds awarded the members of project true are trained in knowledge and skills to present peer-to-peer education to elementary middle school and high school students on the topics of alcohol tobacco vaping and other drugs the program also instills leadership into each member and this too is taught peer-to-peer by example again i want to thank the committee and for the consideration and um we're just very excited and on it thank you monique brown followed by rio ray good evening my name is monique hooks brown and i am the career pathways manager at conservation core north north bay also known as ccnb and we are the first local nonprofit conservation core in the country and we serve opportunity young people from age 18 to 30 we're very grateful to have been selected as part of measure o cycle 10 this year um through this measure ccnb will provide soft skill development and job training to current and future core members um that live in high needs neighborhoods within santa rosa we appreciate your support in helping the young people get on their path to a better future thank you thank you rear a followed by melanie dotson thank you rio ray with the salvation army i just want to thank you for the opportunity to apply for this grant and to be considered for it you know they say a child with hope is inspiring a child without hope is dangerous either to themselves or others and with this funding you're able to provide hope to children and help children succeed um through tutoring and through the many other wonderful agencies that you've chosen thank you so much for considering us thank you melanie dotson followed by omar galardo good evening mayor schvedhelm and that's a council and public and staff my name is melanie dotson i'm the executive director for the community child care council also known as four c's we are grateful recipients of choice cycle nine it was our first two years with violence prevention partnership and we are very excited to be considered for a second round in this next two years um our program and our vision for a partnership with violence prevention has been to leverage our state dollars that um we use to make sure children have a great start for school for school readiness we um leverage the local dollars to be able to provide an early education outreach specialist who goes out into our community and actually hands on with families and staff and other cbo's providing services is making sure that families who may know about us actually get to us they actually fill out the paperwork and they actually get to preschool and early sites we have had tremendous success in our first two years and we really attribute this to the ability to really expand and grow our opportunities to network in our community but also to be visible so sometimes our state dollars are a little regulated and we don't always get to do the things we know we need to do to serve our community so this partnership has been amazing on both sides and i keep saying me it's really sandra valencia she is our early education outreach specialist she's with her family in mexico right now and um but the work that she's been able to do with the violence prevention partnership in our families has just made a huge difference one of our main goals was to enroll all the foresees preschools and the surrounding preschools and they are fully enrolled probably for the first time in the last three or four years and that's by getting out and talking to people so we're very grateful for the partnership really excited about leveraging dollars and making them work on the ground here in our community and without measure all the violence prevention partnership this really wouldn't be possible so thank you for your creativity and allowing us this opportunity and um happy holidays thank you meli amar gilardo followed by cecile quirbin good uh good evening um mayor vice mayor council members um my name is umar gallardo i am the um new audiences manager for for uh land paths we were recipients of we actually recipients of the ending choice nine and also included in the in the recommendations here as well to receive the funding for the next cycle um for the i think i was in watson bill um when when the original measure was introduced to fund such you know such uh programming and i was pretty excited um i was working as a counselor working with uh teams who were dealing with substance abuse and their parents was dealing with substance abuse and the impacts of gang violence in watson bill and so i was pretty excited to hear that this was going on here and that had passed here in santa rosa as i came back um you know eventually i got involved with land pass and for you know with land pass for now over 10 years we've been involved at bayer farm i think it's been it's been a very unique opportunity to work with with youth and their families in a in a very interesting and very creative intervention manner we just hired one of these teams that actually was involved in the early stages of their farm we just hired one of them from somebody from roseland who is now going to be an educator there in the garden working with the with his youth and so i just a lot of the work a lot of the very impactful work that i saw working in watson bill is when we actually took teams into outside of the environment that there were where there were being impacted in a negative way and we were able they were able to lower their guard and we were able to you know to actually speak to them in a way where they didn't have to watch their back and that's i think what one of the very unique ways that we can actually provide some support to all of our partners and the city in their efforts to actually reach out to these to this youth we we have a lot of open space where we can take them a lot of very fun places but also places where they can they can connect that they can claim and protect just just to how gang members are attracting our children we want to we want to get to them first and we we are very proud to actually be working with everybody here to the with the staff and i think it's it's it's it's the it's as a taxpayer it's it's the least that we can do for our children and so i really encourage one the the continued work on this to be beyond what what is allocated now in the measures in the measure but also to continue the work that we're doing and i feel really grateful to actually be part of this i you know i come in strong support of these recommendations thank you very much thank you seseal followed by bob hanson good evening mayor and city council members my name seseal caravan and i was the community advisory board representative on the grant review team and i just wanted to come tonight to share a community engagement perspective that i got out of being on this grant review team so i was happy to be asked to to represent in this team until i got the 20 pound binder and but i have to say it opened my eyes to all of the work the hard work that's going on and to actually hear from these groups is really rewarding to me because i really didn't know where the funds were going and to to actually read all of the successes that they have and i'm also happy to hear about the evaluation from that's going to happen upcoming because i feel like that's also going to help any of these organizations know maybe how to tweak their work but it has been said the collaboration that's going on is pretty amazing i think it's embedded almost in every stage of the work that the partner or violence prevention partnership is doing and that's very near and dear to my heart in community engagement because collaboration on every level means that there's always something going on and it's going to reach a lot of people the process oh from the strategic plan to the rfp to you know i had to learn all of that stuff as as a review team member and i i found that with the fact that everybody gets together every month was nothing short of amazing because they're continuing to share and discover different things they all bring something new to the table i think it actually the only thing i would say is i would really appreciate the expansion of participation of nonprofits even if they're smaller ones and even if it goes into the rfp that they can subcontract smaller nonprofits that are doing just a small portion of of the work that's really all i want to say and that thank you for this opportunity and it was an honor to participate thank you bob hanson bob left any additional cards see none questions from council we'll have comments after the motion miss vice mayor i think hey you got to experience with the seal experienced and now you get this item yeah i was was very impressed by the the depth and the breadth of our community partners who expressed interest and it was really really difficult to carry the binders as well as make the decision and i don't think i got one binder i mean it was like whoosh so anyway i got a little glimpse into the amazing work that our staff doesn't how dedicated our providers are that they were willing to go through that process because it was is quite lengthy okay so i proudly bring forward a resolution of the council of the city of san aroza adopting funding recommendations of the grant review team for the measure of 2004 choice cycle grant 10 choice cycle 10 grant program for january 1 2020 through december 31 2021 in granting authority to the city manager or their designee to approve and execute funding agreement and any amendments there too and wait for the reading of the text second any additional comments anyone wants to make mr tidbits thank you mayor one thing that struck me what when i was watching all of you come forward and talk about what services you're doing particularly to support youth i was the other day i was talking to somebody in the community and they're reminding me and actually comparing how at the time gang violence and and preventing gang activity was such a huge thing in this community i think it was about 2010 when they had the magnum task force and that and a lot like homelessness that seemed like a really intractable problem but as somebody who's new who is not part of solving that crisis at the time the way that the city and has is working with you as service providers gives me hope that through these partnerships we can tackle those seemingly intractable problems so thanks for what you do hello mr sorry just my thanks both to the grant review team i know what it's like to get that big stack of binders that goes home with you in a box maybe two maybe more i say it is a lot of work um but i i've experienced it and it is also very rewarding when you get to the end of that of that work and great thanks to the to all of the applicants that also is a great deal of work and i know that they not everyone we don't have enough money to fund everyone but thanks to the voters of santa rosa we do we do the best we can in funding some very very important programs that hit um right in the in the middle of some of our residents the need at the most so thank you all involved and i would just like to add um i know the first time i got the binders i'm sure ray experienced this chief navarro experienced it it's um it can be overwhelming but the real tough part is you see the quality uh service providers that are in this community in there some tough decisions to make because again i think we had 1.8 million of ass and we only had 840k there so it's very challenging but one of the most rewarding things uh occurred last week at our um annual joint operations and policy team meeting where several of the service providers including omar brought some people who benefited from these funds and to see this as the investment in our community and to hear their stories or say that's exactly where the rubber meets the road we're making difference in folks's lives they don't always show up to council meetings but when you actually see them and hear them uh it's really making a difference so uh thank you for all the service providers for what are you doing in our community because we're all in this thing together and i think it's working so with that we have a motion and a second your votes please and a little drum roll that passes unanimously thank you so much for the presentation for everyone who showed up to share your comments mr mcglane item 14.2 item 14.2 report council position on proposed one-half percent sales tax measure entitled sonoma county wildfire prevention emergency alert and response transactions and use tax ordinance fire chief tony gosner and um county administrator sharyl bratton here for the presentation good afternoon mayor vice mayor and council members my name is tony gosner with the fire chief for the city santa rosa to my right is sharyl bratton county administrator and to her right is terry right she's one of the analysts that helps us through this we are bringing this back to you uh two weeks ago we we gave you a study session with two supervisors uh david rabbit and linda hopkins on the sonoma county wildfire prevention emergency alert and response major which is now uh noted or known as major g and so i got seven or eight slides here uh i'm going to go actually this is the wrong this is the wrong slide deck so i'm not going to go through these slides we yeah this is the wrong slide deck so i got how do we want to proceed uh we can i can go through the slides that i have in in my background uh and then give it to what's it do you have it on the slide do you need a brief recess to bring it up for let's take a brief recess very brief recess so let's take about five minutes to give presentation order here already why don't we reconvene chief all right now that we are on the right slide deck i apologize for that little mix up but uh we're here uh to speak on the sonoma county wildfire prevention emergency alert and response major now known as major g uh we were here two weeks ago and we delivered the presentation here i think there's 23 or 25 slides on a tax measure i feel like we we dealt with it uh fairly well in terms of information flow but for background you know this is a four-plus year process into making uh many hours through many different committees the committee started out at 70 plus uh ended up into the the 15 to 10 range and then a strategic leadership group had never seven of us and then it grew yet again once uh the process moved forward so many stakeholders involved many meetings between all of the regions and zones within sonoma county uh to make sure we are hitting the mark for the county everyone that participated in this group truly took the patches off to try to design a system that was beneficial for the entire county not just the city san rosa not just you know west county not just north it was how do we make it best for everyone that lives in sonoma county uh so with that november the board of supervisors placed a half-cent sales tax on the ballot and it was unanimously uh moved forward uh one of the processes that we we talked about was reallocation um two weeks ago and i sent uh an email to all of the council members earlier today on that but i just wanted to kind of read what the read the intent of the reallocation is i'm moving forward so the expenditure plan contains the reallocation provisions that were crafted to account for changing circumstances that may necessitate necessitate amending how the tax proceeds were originally allocated so right now the city of san rosa receives about 5.5 million throughout the year for the taxes for the tax measure the first four provisions are related to capital projects for instance a jurisdiction received funds funding to build a new fire station but it was determined that the project was infeasible or the jurisdiction is failing to build the facility then the tax could be reallocated to other uh agencies uh the fifth provision was designed to ensure that the fire protection districts continue to move towards consolidation and elicit services of lafko to make uh co-determinations with uh with the county that districts are making the appropriate consolidation efforts the sixth provision allows for reallocation of the tax to support annexations uh that may occur the seventh provision accounts for material changes in sentence and services delivery that may occur due to passage of time technological advances acts of god or other significant events recognizing that reallocating money between agencies should not be taken lightly the process for reallocation first requires a review by the fire chiefs association to support reallocation once approved by the fire chiefs association the rocosco before the board of supervisors and a unanimous vote is required to reallocate the funding so it's a it's it's not an easy process the process has to work for everyone involved uh even though it will probably be a very difficult process um and right i'd like to stop there and see if there's any questions if we could on this process council any spice mayor yeah i'm just curious to know on the reallocation process if this is something that you would be able to keep us in the loop on especially as it pertains to santa rosa's finances in in that reallocation absolutely absolutely thank you any other questions mr rogers and now i think it's probably a good time to ask we'd ask specifically about the reallocation around uh the measure of reauthorization and it is one of my concerns and i was hoping sue you could help us walk through it with the language on the page five of the attachment for the expenditure plan there's the section on maintenance of effort requirement and it reads that the proceeds from this measure shall not be used to supplant an agency's historical general funds contribute contribution originating from ad valeriam property tax or parcel taxes in support of the operating non-capital projects cost for providing its fire related services the baseline for maintenance of effort purposes will be set in the funding agreement entered into between the county and each fire agency as described above under oversight administration did you find that sue so you're reading the maintenance of effort is that yeah for the maintenance of effort section what i'm looking for is some clarity that in the event that voters ended measure o does that qualify us for the reallocation section uh and does that put additional burden on santa rosen's to to reauthorize measure o to maintain uh a 0.75 percent tax for fire and also some police uh or are they disconnected enough to where we're talking about two separate conversations uh it's it is my quick read and it is my understanding from the discussion two weeks ago that they are separate and that the measure o funds would not be considered under the maintenance of effort requirement but i certainly invite the fire chief or the county administrative officer to correct me if i'm wrong on that yeah i think the real the crux of the question is whether or not the measure o funding constitutes historic general fund or is it special funds from a tax measure it is my understanding that it would not be considered as part of the historic historical general funds contribution that's provided for in the maintenance effort requirement is the city manager's approach to this that it is not okay great thank you that that's thank you tony that's what i was looking for was that any other questions chief all right thank you so the benefits the benefits of this tax measure it increases uh staffing throughout the county we're looking at 200 people throughout the county that's firefighters uh and some chief officers for command and control these firefighters are going to help with vegetation management inspections as well as fighting fires working on non-mediclades all the general things that we do today and we do a lot in the fire service we're one of the few that don't say no to to anything so we're always out there providing the best service we can and also the firefighters will help facilitate alert and warning we have the high lows on our engines and our command vehicles in Santa Rosa just like the Santa Rosa PD and the sheriff's office so we're looking at at implementing all of that as well as it will provide paramedics throughout the county and the uh and personnel for vegetation management and then i talked about battalion chiefs for regional control what santa rosa we'll see out of this so it's it's 22 additional staff uh additions 18 firefighters that's enough for two engine companies engine nine which is at france cofka and quanta quanta terrace uh and then station 12 which is in the monoceto benesia lane area one prevention officer which would staff vegetation management uh help us establish that program throughout the city as you know or are aware 25 to 30 percent of our city is in the wildland urban interface we have a re debatement program we do not have a vegetation management program we have uh we've put in for multiple grants uh we've been denied on two of them and we still have one outstanding so we're holding out hope still uh but this prevention officer would be critical for that and then also three battalion chiefs we can't add any more staff till we add more command and control in the city of san rosa while our staff does a great job as the the command and control we need additional supervision out there uh typical it's it's three to seven for one person typically right now our battalion chiefs it's one battalion chief overseeing seeing 12 pieces of equipment over the entire city during the week they have the benefit of 40-hour staff chiefs like myself uh but on the weekends it revolves around duty chief time uh and which is becoming difficult to to fill as far as facilities we've got the two new stations and we're moving one one of the ones that we need to move and this all lines up with our standards of coverage is a calistoga station needs to move further east towards oakmont the los alamos area there's a fairly significant uh housing subdivision off el noca that's being proposed and that area is going to build out so we need to move it further to the east and then that station 12 at monosito and benicia will fill the gap between um station six and station five now i'm going to show you a series of four maps and it actually looks pretty good on this screen um on a computer it was a little difficult so this is response times for currently staff stations only so you're going to see some dots the red dots are volunteer stations uh and they are not staffed 100 of the time so the the dark color is the four minute response time and the response time is based on the road network in the gis system so these aren't exact but they give us a pretty pretty close uh uh picture of what to expect the 10 10 minute response time is for uh what it takes an engine to get there within 10 minutes and that's also for the effective fire force when you go to a structure fire typically there's in santa rosa you have three engines in truck and a battalion chief and we measure that as our effective fire force so this gray uh grayed out section shows the effective fire force the dark color is a single engine response and the green stations are the stations that are currently staffed this is a difficult map that i'm going to toggle through some maps and they're difficult because it's the entire county so you'll see that that uh graton and sabastopol so graton is the red dot below the 116 sabastopol is the red dot below um those are are uh not staff stations but it shows that there's there's an effective fire force because of the the companies around it in santa rosa uh gold ridge forestville and the next map i'm going to show you is is the response times for all of the stations so that's if every volunteer station was staffed up staffed up it uh it looks much the color really fills in right now this isn't while all these stations are are there they're not always always staffed meaning that volunteers when they get toned out they come from home and they they make the response uh when there's a red flag warning sometimes they will up staff based on uh we get some county from the state called de-risk money and sometimes we get uh money funding from the county for the up staffing so some of these stations will be staffed during that but as as you can see this is what it looks like today so this is all station staff response staffed or not and then the next two maps are going to be if measure g passes so this is again this has two new stations for santa rosa a movie in a station it has a new station for petaluma it has uh uh sabastapool is now green uh grayton which is right below the 116 this is my mistake that should be green it shows red so there would be dark color uh throughout there and Jenner monorio so we get a lot of questions on well why is the west county getting uh quite a bit it's because they're all volunteers and they're uh we need staffing out there to create this effective fire force with the response and a lot of these stations i will tell you that uh you know a lot of the volunteers even though they're they're fire protection districts or they're volunteers they might have one person respond to a call sometimes there's two people this plan largely uh lets us put three people at each station so they're you can do so much more with three people you know the urban standard and in nfpa standards is four people on an engine and you can do a tremendous amount with four people santa rosa has one company with four people on it at station six on calistoga road because that has such a large second do what that does for us is allows that if they get on scene of a fire first we have two people that can go in and we still have two people out so they can go to work right away if it's in another district we have to wait for that second company come in to fill in the two and two out well that standard is it's a statewide standard it's it's all over the county so the faster we get the effective fire force on the road and to the scene uh the better we can stabilize the incident now this next next map riddle really shows um um all the stations that are staffed and i believe um let's see so you can see the color changes they're hard to tell there's a lot of nuances there's a lot of green where the population exists because that's where most of the calls exist there's a lot of white on the map but those are areas in the county that people either don't live in or there are very very few people that live in them there's just not road networks so all this is based on on road networks any questions on the maps council see none so with that we we're bringing this for you to you know a couple of options three options sport major g remain neutron major g or oppose major g this after the study session on December 3rd it was asked if you wanted to come back and this is why we're we're coming back is uh for you to um decide on how you would like to proceed right thanks for coming back thank you council any questions do we have any cards on this item no cards no questions mr rogers i guess you're up thank you mr mayor i will make a motion for the city of san aroza to support the county tax measure measure g second motion a second any additional comments before we vote seeing none we have a motion to second your votes please and that passes unanimously thank you thank you very much for your time and chief could you forward that presentation the abbreviated one to all of us so absolutely great thank you very much mr glenn item 14.3 item 14.3 report installation of a public restroom in the downtown area jason nut assistant city manager presenting good evening uh i'm jason nut assistant city manager uh i have with me uh camry mcdonald and lisa welch and they are going to be providing with a presentation on work that they've done to develop a proposal for a 24 hour downtown restroom and so with that i will hand the mic over to karen good evening on june 19 2018 san aroza city council approved 250 000 to install a prefabricated 24 hour public restroom in the downtown area a request for proposals or rfp process to select a prefabrication prefabricated restroom um was initiated and completed november 2018 and the portland lou was selected on june 25 2019 the council approved purchase of the portland lou 125 000 authorized to purchase the unit and the manufacturer's lead time for that is about seven months depending on how many units they have in the queue uh lately i reached out to them they're running about eight to nine months as of right now um the remaining uh a remainder of the budget goes to additional costs needed to provide a foundation for the building and the utility connections and potentially some other associated improvements depending on the site selected um such as 88 improvements and here's a photo of the portland lou um the standard option for the portland lou comes in stainless steel it has the louvers at the bottom and top of the building that allow for passive surveillance and uh it looks uh at night it'll be lighted on the exterior and then has occupancy sensors on the interior as someone enters the interior lights come on staff developed criteria that would be used to evaluate each site that was anticipated as a possible um location to place the building um some of the criteria that we identified as business and resident consideration constructability disability access the location and safety and security and um this just shows each of those categories and um what we specifically evaluated under the business and residents consideration we were looking at visibility to the nearest businesses and the constructability category we were looking at how close the building would be to utility connections and whether or not we had sufficient right of way to place the building and also pass around the building and we were looking at potential underground conflicts as well at each location uh for disability access we're looking at um the sidewalks that lead to the proposed location and whether or not they um are free from lifts and cracks and we're looking at the nearest curb ramps on the environmental side we were looking at uh how close each location was to storm drain and not that that's a deal breaker it just um is some more improvements that potentially we can need to do to make sure that if there was an overflow situation of a toilet that it doesn't you know go to the nearest storm drain that we contain that and we're looking at the street trees in the areas and whether there's impact to those trees or the roots as we construct the location we looked at um the adjacent property use and whether there was any expected development there that we maintained uh flexibility for downtown events and um location within how close it was within the downtown core safety and security we evaluated um how close we were to police office uh within two blocks it was ideal um so that the building could be monitored uh was there ample street light lighting at the location and is it highly visible so that it could be monitored and um after placement of the facility was there sufficient room to comfortably go around the building staff evaluated 19 um potential locations for placement of the loo and here's a map showing those locations um the areas that are crossed out or those locations that we looked at and evaluated and were determined could not be constructed within the budget that we have available um so we looked at a couple of locations by the downtown library three locations by mall uh three locations within courthouse square and two locations adjacent adjacent to public parking lots and we looked at locations within city facilities comstock mall city hall annex city hall prince gateway park and juliet park and here's a map of courthouse square that shows the two locations that um we looked at well we looked at three these two locations uh were considered to be constructed within budget and that was the southwest corner um shown as location either and then uh the southeast corner shown there as location f on july 10 2019 at downtown subcommittee staff presented 17 of the locations locations a through o for placement of the portland loo and the after hearing uh the presentation and feedback the downtown subcommittee feedback to staff was to explore impacts to converting the city's existing downtown restrooms to 24 hour use and explore additional options for installation of the portland loo and the subcommittee asked that staff return and present on on that so staff return to the downtown subcommittee on november 7th 2019 to present findings this is showing a map of the city's existing for locations of existing restrooms in the downtown area and those are parking garage five which is right next to court the parking garage right next to courthouse square and it's a single occupant restroom it's just steps away from the courthouse square it's not very visible from an adjacent sidewalk there would be some cost anticipated with converting that location to a 24 hour use restroom about 200 000 is anticipated for one time cost and then the ongoing costs 95 000 a year covers additional security and cleaning and that security covers staffing somebody overnight in order to monitor the restroom and then we have restrooms at transit mall on second street there are men's and women's multi-stall restrooms it's about a tenth of a mile from courthouse square they are visible from second street sidewalks and uh they're uh newly remodeled restrooms they're not anticipated any reconstruction needed there however the ongoing costs were anticipated to be about 100 000 per year for additional security and cleaning we have uh existing restaurants at city hall 100 san rosa avenue there are men's and women's multi-stall restrooms it's almost a quarter of a mile from courthouse square um they're not at all visible from sidewalks making them difficult to monitor and uh we're expecting uh some one-time costs of 50 000 to um finish a few ADA items we still have on our transit transition plan for that location and 150 000 per year is the additional security and cleaning cost we have existing restrooms at print skateway park 171 san rosa avenue there are two single occupant restrooms it's about a quarter of a mile away from courthouse square it is visible from the nearest sidewalk area and um there are new restrooms so they're anticipated to be in full compliance with ADA and everything and the ongoing costs they're expected to be 100 000 per year for additional security and cleaning and at the downtown subcommittee meeting we also um we looked more in-depth at some of the locations we previously talked about for placement of the portland loo and including two new locations which were um print skateway park and city hall annex 90 santa rosa avenue at calmstock mall which is an area that we had previously looked at um we looked at a little bit more depth and um the challenge with this site is that we have multiple utilities running through the calmstock mall area so we have sonoma county aqueduct we have water and sewer um storm drain and pgne has utilities running through there where as well which does make it difficult for us to um find a place where we can build that foundation kind of in between those utilities um if this site were selected uh staff would need to go back out to the site and um work with a contractor to do some physical potholing so that we could exactly place all those utilities and figure out um if there's room remaining in order to place the restroom facility there portland loo staff looked more in-depth at location o city hall at first street and the cost is so desiated with um placing the portland loo at that location the challenge at this site is connecting to the sewer facility this map shows um that the building's existing sewer comes in from sonoma avenue it's um the line shown in blue there and um placing the the portland loo at first street is uh is not anywhere near any sewer main in the street um we don't have sewer main facilities on first street and so we would um likely have to take the path of trenching all the way back to the existing sewer where it comes in from sonoma avenue and trying to connect that way it's a long distance and the sewer costs alone for this site are expected to be about 350 000 and then on top of that there would be additional costs for connecting water and power to the building as well we took a deeper dive also at uh location i which is city hall at santa rosa avenue and first street on the corner there and um the nearest uh sewer facility again sewer is the challenge at this site as well and the nearest sewer facility is on first street over by parking garage 12 so the blue dashed line there shows how um we would have to extend that sewer main and um kind of jog it through the intersection around some other utilities um the anticipated cost of sewer alone at this location is 175 000 and then again we'd have additional costs for hooking up power and water and uh we we looked at a new location at that point um for placement of the portland loo which is location piece at city hall annex at 90 santa rosa avenue and um we have in front of this building we have sewer and water facilities so we can um we can connect the building up um this is the location that um stuff is recommending tonight and um if we placed the building um in this location it would be in the landscape adjacent to the sidewalk there with the door facing west would be our recommendation we looked at placement of the portland loo at uh prince gateway park and um again we do at this location we would be looking at placing it in the landscape area along santa kind of near santa rosa avenue and we do have sewer and water right adjacent to that area so that we could connect up the building relatively easy um we this is also one of the locations where we have existing restrooms so this would be placing the loo um in addition to those existing restrooms so all this was presented at downtown subcommittee and um after hearing staff presentation and public comment the downtown subcommittee recommendation to city council is to place the portland loo at city hall annex 90 santa rosa avenue or alternatively at prince gateway park 171 santa rosa avenue the committee selected these sites due to the lower cost of utility connections and more acceptable to the downtown businesses it is recommended by the transportation and public works department that the council by resolution approve installation of the portland loo at city hall annex 90 santa rosa avenue questions great uh i first like to offer um the chair of the downtown subcommittee or any of the other members any comments you wanted to add that would be helpful during this deliberation no i i really appreciate the amount of work that went into finding the appropriate location for this it was a little bit of a hot topic early on i really appreciate the input from the downtown businesses the folks that came to the downtown subcommittees as well and also staff's willingness to explore other options including what could be done with the existing restrooms that we have now but i think once we've considered everything i think my colleagues would agree on the committee that this was probably the best uh suitable location for that uh for that type of a facility that we that we proposed and that's why we recommended that location there at the annex sorry everything he said thank you this watch ma'am with deference to the chair and mr soyer i would have liked to have seen this on the square it was difficult to to maneuver this i mean my committee uh and for very good reason didn't agree with me on this one and and here's what i think i think alongside parking having a bathroom on our square is an asset um and it's part of growing pains that you know we all need to use the facilities and the locations that are proposed are wouldn't make me and the garages i do hope we retrofit them at some point but i'm thinking about as um a smaller on the smaller side and being female that i would feel safer if this were on the square and i would feel safer taking my small child to it if it were on the square rather than walking down santa rosa avenue i don't expect to prevail on this case but i do want us to start thinking about what it means to be the city the size that we are and i know we're kind of in a transition period and so you know i will listen to public comment and my other council members before making up my mind but i do hope that we can start to think in the in the scope and size that we are mr tibis thank you um could you help me understand what the ongoing operational costs maintenance costs of the loo will be from the staff report on the fiscal impact it wasn't too explicit so when we originally came to uh council back in 2018 um we collected information from other cities in california that had installed the loo and we were reporting about 30 000 a year the difference and why this is less expensive than one of the traditional restrooms that we have is is there's a whole lot less facility to it it's designed specifically to be less collecting of materials and so and it also will require less security from the standpoint of all the louvers that we have on the top and bottom and so that's why there's a substantial cost difference so we're anticipating about 30 000 a year to do the ongoing maintenance but we still have some additional clarifications with that as we move into the budget season so we're calling back to this i i think i was the one or maybe i was the seconder who brought this to the council two or three years ago um and my and my intent or hope rather was was along the lines of what uh vice mayor fleming was saying which is i just felt like the square didn't have a readily accessible space for anybody enjoying a picnic throwing a footballer whatever it is that they may want to do on the square um i i do recognize and appreciate the downtown subcommittee had a lot of input from downtown businesses and that's important so i guess uh jason i mean do you really feel as though this is a good use of 250 000 dollars because on the one hand i see the low maintenance costs much lower than 100 and 150 000 in the garage but i don't want to just put a restroom out there for the sake of putting a restroom out there i so i'm going to enter intervene here this was a council driven so i think this is a conversation for council to have staff has struggled with this conversation and i and i just would defer that that question go back to council that if this is where you want to invest that you've asked i think we've heard that there's a lack of restrooms but i think that's a council question to answer not necessarily a staff question to answer on that that's fair i guess i'll just to indicate to the council where i'm leaning i i don't see a bathroom by the annex getting used very frequently and so i i it's hard for me to think about making a 250 000 expenditure for something that may get used 200 times a year Mr. Rogers thank you mr. Mayor can you talk to us about option m and while you're pulling up that information i'm struck when i look at the map of where our existing facilities are that the recommendation for p doesn't add much value in terms of access for folks over the course of day to day and i'm noticing that there are no existing restrooms that are north of the square and there was very little discussion in the staff report and in the presentation understandably this already went through a subcommittee but very little discussion about section m or spot m for that location we just didn't hear much feedback and following up on direction yeah i'm particularly interested in hearing a little bit more about some of the locations that are north of the square if we're not putting one in the square and m seemed like one worth listening to so m had uh you know uh when we looked at the criteria for m and we didn't see anything that was um having constructability issues or um place security was a security oh security it's on uh security was an issue at that site that was one of the uh criteria that wasn't being met there but if you could elaborate yeah so uh we looked at um being with in two two blocks of the police um police office and it wasn't there it didn't have ample street lighting in the area and it didn't seem highly visible location from from the from like a perspective of someone driving through uh placement here i'll also add uh council member that both sites m and n were opportunity sites that we're looking at for development in the downtown there was some consternation from various individuals that we might impact that as we've reported throughout the portion of the this whole process this this is a fairly i don't want to say portable product but if we were to be located there we could we could move it but it was felt that those were far enough outside of what we were trying to vision as the core downtown meeting that four street mendo uh san rosa avenue courthouse square area um that uh there wasn't a whole lot of interest either from the downtown business community or uh the downtown subcommittee and so we we began to move on beyond that okay and for site c would we need permission from simon maul correct we don't we don't have ample right of way at that location to place the building okay thank you mr tibetz thank you one more follow-up that i have so i understand that people came to the subcommittee and and uh shared their input but did we do any outreach to the business owners kind of where they are in this process so we did spend time talking with this with cadence and the cbd and they did communication to their membership through the course of their meetings and their publications and so there was there was quite a bit of feedback from the downtown business community specifically because of the way they outreached we as staff didn't go and knock on doors and have detailed conversations with individual business owners um we were waiting to try to narrow the field of possible locations so that we could then uh have a more uh concise conversation sure i i appreciate that you know one thing i was just thinking in in this process when we have these decisions that come up and they can be somewhat controversial um this might be a good opportunity to engage our community engagement department to do outreach on the square and try to get you know cast a broad net of people who visit the square so just food for thought um and i'll continue to listen to the colleagues any additional questions mr oliver's yeah i just want to bring us back to the intent of this uh portal that was recommended uh this is recommended because the council council members had identified a need for after-hours restrooms uh i i believe that this was intended to be a facility for the downtown uh as far as a typical restroom it would be much different than this it would be something more permanent something that could be installed within the square uh area but keep in mind there are a number and they were pointed out in the slides a number of places that are open during the daytime uh for families individuals to use the restroom it's the after-hours that was to be concerned uh and and that's why we went down this path personally uh if i had my way we wouldn't have this i mean but if we're going to find a location trying to find a location that is suitable that is highly visible so that it is a safe place where police can drive by and see it i think the location we're looking at is suitable for that uh and because we know who's going to be used in an after-hours and it's it's it's not moms and children are going to be using that after-hours i that is clear uh and and there had been concerns expressed in the past uh regardless of where it was going to be it was with the congregation after-hours with this restroom and so that's some of the things that i considered in looking for a location that was nearby the downtown but this conversation also included a conversation with staff about what we can and should be doing as it relates to wayfinding to the existing restroom that we have now uh and i use them downtown they're clean restrooms i would take my grandchildren in order to use them they're very suitable restrooms but we haven't done enough to advertise them to the public that they are there so they can find one at third street out of the transit mall in the other locations that we have including city hall that needs to be a part of this effort this can be the solution for us and senator rosa say we have this portable toilet a single stall for everybody to use that's not the case this was meant for after-hours use and that's what we're looking at any other questions we have one card but it's cadence and i think she is left for the evening so we'll bring it back to council um mr oliver's you have this item and then why don't we get a motion see if we get a second and then we'll have additional comment thank you a little resolution of the council seat of san rosa uh for installation of a public restroom in the downtown area uh specific as mentioned in the uh proposal in uh the city hall annex second we have a motion and a second let's just get comments if you'd like to mr rogers no mr tivitz any comments yeah thanks ronesto for for sharing that i i guess um you know one thing that i didn't pick up on was that the the bathrooms in the transit mall and also in in the the garage were were not accessible and i don't know that that does make sense so when i when it's framed in a way that this is going to offer opportunities for people to use the restroom hopefully not on the sidewalk at night then i think it's a good investment mr oliver's any additional comments mr sir thank you mayor you know and in following what um council member oliver's was talking about as far as the process and it was uh very highly debated in the downtown subcommittee um it is my hope and i think in in some ways that he's right that that this was mainly to be considered an after hour after hours um structure or use at the same time downtown is growing it's going to change over time i'm i'm hoping in the future and there was concern i let me voice the the concern about having a restroom of which did surprise me somewhat a visible restroom on courthouse square i don't consider the structure un patently unattractive and as we as time goes on uh as the as the square becomes more of a um uh where it's active more hours of the day i think that there may be more need in the future for public restrooms and i'm hoping that the dao comes to us and says you know we do we need another one and we've decided perhaps the best placement for that was one of the first places that the staff recommended which was in the um southeast corner of courthouse square so i i remember the conversations and many you know decades of people asking for a restaurant restroom facilities downtown it was a it was it constantly came up um but i think this was a good i believe it's a good compromise for now but i do hope in the future that they um that the dao or whatever organization decides to come forward with some funding to have a secondary facility because i don't think that this will um it's it's good for the time being but i think that as we grow and as we as we evolve that there's going to be needs uh in the future that this does not necessarily satisfy so i look forward to those conversations um because i think the downtown um we know when you need a facility like that um having to walk a couple of blocks may not be all that convenient so um i'm hoping for that for the for the um a willingness to consider other options in the future um that could be supported by the downtown merchants um in a in a big way so i'm looking forward to that i'm moving forward tonight with this this likes me thank you i want to echo the sentiments by councilmember soyer and also add that as we go forward both as a subcommittee and as a city i hope that we consider you know our downtown businesses are one wonderful and essential part of our constituency downtown but they are not the majority of the individuals who need to use restrooms downtown and so that when we consider this again i'm i will be supporting this i think it is a fair compromise but i think that we need to to broaden our perspective in terms of what we consider the the downtown in terms of belonging and and the businesses are one part of it but per capita they they they just are not the vast majority of the people who are downtown thank you and thank you for bringing this back because as i recall from a council perspective um we already made the decision we need this you know i think it is going to be an asset to our downtown uh and then through a selection process we we picked the product now it's just all about location and the the challenging part because everyone's got an opinion about this and what's the best location you know and and for me honestly when i initially i started looking at .com stock mall would be great i really appreciate the information about why you said that's that's not going to work there because i don't know what's underground so thank you for doing that and i think the location that staff is recommending is the most appropriate place because that whole safety and visibility i think is going to be huge for this so it is a well accepted positive addition to our downtown so i'm whole heartedly in support of this so with that we do have a motion and a second your votes please and that passes unanimously with six i's thank you very much no more public hearings do we have any cards for items 17 no meeting adjourned