 Hello everyone and welcome back to the important logistic session this is important because we are totally deviating from our traditional method of payment we actually used to finance the participants to come and take part in the workshops but from this workshop onwards this is of course an experiment at this point we will be asking the participants to actually come in to pay and attend the workshops so in that most important aspect this workshop is going to be very very unique so I see a lot of familiar faces here but there are also some new centres who have joined us this time new people new centres have you all taken part in our workshops before but you as a workshop coordinator okay so all of you have all your colleges have taken part in this mission before okay great that makes my work easy so this is the outline of my talk today Professor Kannan Magalya this morning has already given you a little bit of history and an outline of the project already I am going to be sharing just a few statistics with you then we are going to talk about the logistics for the main workshop and all the other aspects which are equally important so this is actually the title of our project in the ministry it's the empowerment of students and teachers through synchronous and asynchronous instruction it was initiated in 2009 as Professor Magalya told you this morning and in 2013 we scaled up to train up to ten thousand teachers at a time and now IIT Kharagpur is also our partner institute so far we have conducted about 26 workshops on various engineering topics and I'm very happy and proud to say that they've been attended by over 90,000 participants so far and have been distributed across 353 centres you all know that these two roles are very very important at the remote centres the remote centre coordinator and workshop coordinator in this particular workshop it's going to be slightly different I'll come to the point in a minute we will be of course using AVU when they actually with the participants actually come to your centres we will be using AVU and that's the ICT framework which has been developed by Amrita University and we will also be using Moodle just like the earlier workshops so what is new in the model now the new model was decided in November last year we had invited all the remote centre coordinators to for a one-day meeting here and it was decided that we have to move towards some model of self-finance the government cannot go on financing teachers across the country to come and attend courses it is in the end self-destructive so we decided that at least we will start with one workshop on a topic which is common to a lot of which is common across all the disciplines that are taught in an engineering institute and it was decided that we will move towards self-finance where the remote centres as well as the participants finance themselves to conduct a workshop which is actually relayed from IIT Bombay so the expenses will have to be completely borne by the remote centres and the participants since many of you had in that meeting brought up the concern that it a 10 day workshop is perhaps too much for a remote centre to bear the cost of so we had we decided that we will use a blended kind of a format where the participant does most of the activity online and five or six days of activity at the actual remote centre so that is how we are going to be blending the two activities and we are going to be using IIT Bombay X this is the platform as professor Madhgalya told you in the morning our team has developed here from the open edX platform and we have been using it for our group courses so we will be primarily using IIT Bombay X and Moodle professor Sundar I'd like you to add in here there is going to be activity for you all also on IIT Bombay X since you all also may not be very familiar with particular platform so we have decided that yeah so as I said the is the online part in the offline part the online part there will be the IIT Bombay X so for the teachers okay I'll call you for the terminologies you are the coordinators and they are the teachers for the teachers they definitely have to do the IIT Bombay X and then they will come to your remote centres now here whatever you are being exposed to is only a gist of what will come in IIT Bombay X and in the December workshop but since you are not completely exposed to all the activities and when they come in December you wouldn't you wouldn't have seen what is that they have undergone in IIT Bombay X we require that you also enroll yourself as students in the IIT Bombay X course so so far as the online content for five weeks that happen from October you will also be considered as a students of that course okay so you will be enrolling for IIT Bombay X and completing that like the way the other teachers would be doing it okay just as the other teachers will enroll that you will also enroll there as a student in that course and we have a certain pass criteria which is very minimal like all these graded assignments all the assignments will be graded in the online but very simple things right and I said you will have this model based assessments peer evaluation and so on now all that will carry some marks okay so let's say the whole of online portion IIT Bombay X plus model carries 100 marks the past mark will be something like 40% okay which is very less there's only pass or no pass 40% but 40% in everything it's not that you get 20 in one and 80 in another okay so you need to tell your teachers who come there that they need to attempt everything but even if they just pass because it's hard it's just impossible to fail all those things because there'll be many ways to attempt it again and improve the scores it's the question is not to evaluate your understanding but it's just to it's not not to give marks that way grade on that just that you become more familiar with the topic you'll have multiple attempts to attempt it and improve the marks so it is not a question of like the typically we do in classes it's not the way that we want you to get one attempt and that's your mark it's not that so it's going to be an iterative way that you can improve and what you need to impress upon the teachers who come there is this that there is this notional cutoff of 40% which they have to score in every week of the assignment so we have five weeks and every five weeks on all the assignments they have to get minimum so similarly for you the completion would be because you have been exposed to the tutorial part not entire thing completely and some of the online part you will have you will also have to register for the IIT Bombay X platform as part of this so there are a lot of new concepts that are coming here in the lower this two days so you please you feel free to talk to us anytime this evening session is usually dedicated to this kind of logistical aspects for you to know as coordinators the morning session is typically for the content which goes through evening sessions are mainly for the coordinator work what are the things that you need to do so please feel free to talk to us anytime and clarify all this points it'll be nice we'll have also have a open session on the final day where many more questions you can address so now this there are two certificates that are given for you as coordinators one certificate is for attending this workshop which is a CEP certificate so IIT Bombay has got something called as a continuing education program and people who come to IIT Bombay to participate in workshops get a certificate from IIT Bombay known as from the continuing education department so it's a CEP certificate the other certificate which is an IST IST certificate which is written there what is this one this logo society for technical education so that certificate which the teachers will get the other teacher the teachers will get you will also get okay because you have attended this and you also attended the MOOC so the teachers get it because they attended teachers will get only if they attend the MOOC okay and they come for the December if they do only one of them they are not going to get okay so you are getting it because you are coming here and you are also doing the this one so you will get two certificates one from IIT Bombay for coming for this five day event second for the communication technical communication this one we will get a certificate for doing this and that the MOOC part okay IST part yeah later please so it goes without saying that the online activity is mandatory for everybody here okay so this will be the logistics for the self-sustained model we will be advertising the workshop shortly and registration we have decided on a tentative date 4th September you will all get the soft copy of the brochure as usual we will have the online registration at the IIT Bombay enemy ICT website I put an asterisk there because I'm going to come back to that particular point a little later on the remote center coordinator of your remote center will be given an interface to fill in details of seating capacity food and accommodation cost at RC okay again I will be explaining this a bit more in detail later on the remote center coordinator has to fill in data for seating capacity accommodation if your if your remote center is offering it and an approximate per day cost of the food this will be applicable only for the self-sustained model this particular logistics session is only for the technical communication because it's a self-sustained workshop okay approximate per day cost of the accommodation if you are offering it and we are going to be making this information visible to the participants during the registration in the coordinators meeting we had decided on a fee of 1000 rupees participation fee from verified participants and this will be inclusive of both online and the face-to-face components it does not include accommodation and any meals or refreshments that you might be going to offer and it has to be collected before the first component begins we'll tell you how there is a two-step registration process for the participants the participants will register on the IIT Bombay enemy ICT website they will be asked to submit a proof of their you know employment and also permission letter from their heads of the Institute as again it's a usual procedure and through that we will verify them and we will put up the very big verified participants list on our website and we will ask them to contact the remote center coordinators of the remote remote center of their choice then they will pay the registration fee to the remote center and only then and we will also provide an interface to the remote center coordinator to confirm that participant if that person has paid so now the onus is also upon you so far it was only IIT Bombay which used to be you know confirming the participants and things like that but since now since there is a there is another component of fees involved here which will go to the remote centers we are going to be involving the remote center coordinators as well once the verification and the payment of registration fees over the participant is confirmed and there will be an automatic mail which will go from here to him about the IIT Bombay X platform he has to register on that and the workshop coordinators will have to monitor that they'll have to they'll have to keep track of which participant has not you know signed signed up for the IIT Bombay X we will then team them on to the technical communication course on the IIT Bombay X platform they will be a very rigorous testing schedule for a view it's exactly the way things happen in the old traditional model without a view you will not get a good quality of audio video at your remote center and now you will actually have the participants to answer remember that if they have paid a fee of thousand rupees you'd better make sure that the audio video quality is good and we will of course be providing modal IDs for the participants you will be given the Creative Commons license and permission slips as usual to take their signatures and they will be a local registration also all this I'm talking about the second phase where they will actually come to your centers we will be conducting the inaugural and valedictory from IIT Bombay you are free to invite any local dignitaries if you please they will be helplines which we will send to you helplines for for everything for a view for logistics everything quizzes will be held on IIT Bombay X and on Moodle these are the tentative not tentative fixed dates online activity on IIT Bombay X will start on 8th October and it will continue till 11th November and the face-to-face component at remote centers will start from 30th November to 5th December and post main workshop there will be a final assignment and the participants has to the participant has to complete the final assignment within two weeks and all the assignments everything is mandatory for a certificate please impress this upon your participants and you as workshop coordinators will be responsible in monitoring the assignment submission so this is the criteria for certificate completion of online assignments on IIT Bombay X at least 90% attendance during the face-to-face component and completion of the post workshop assignment after the main workshop we will be distributing the participation certificates the IIT Bombay X ISD IIT Bombay X certificates to the participants and we will also be publishing all the contents that are generated in this workshop in open source okay so we have been trying to make things as simple and as automated as possible for the you know for making our website easy to monitor so I will be asking one of my colleagues here to come and demonstrate to you the interface that we have made for both remote center coordinators and workshop coordinators there is a certain process that is involved I request you all to pay attention to her so both remote center coordinators and workshop coordinators are supposed to sign up at IIT B NME ICT website which you all have done that is how you have got registered to this workshop very important thing there are at least eight or nine remote centers remote center coordinators who are also a workshop coordinator so we have asked them to use two different email ID so please use the remote center coordinator and a workshop coordinator who are playing the same role you are requested to use a remote center coordinator email ID when you are going to access a remote center coordinator interface and obviously your workshop coordinator ID is already with you so you have to use a two different email ID even if a remote center coordinator wants to be a participant for any particular workshop you are requested not to use the remote center coordinator email ID which is given to us you are you are requested to use a different email ID because the interface for remote center coordinator is only I mean you will be only seeing your remote center coordinator interface pertaining to that workshop so we'll just see role of a remote center coordinator you obviously have to log in to IIT website with your with your remote center coordinator ID the first screen will which you will be seeing is workshop attended whichever you have attended in the past you will be able to see those and also there is a there are three other important aspects one is manage remote center capacity manage participants and view participants this I am right now talking about only remote center coordinator role so people who are going to play a remote center coordinator role may please pay attention as soon as the main workshop is announced on our IITB enemy ICT website by IIT Bombay the feeding capacity interface that is the manage remote center capacity interface will be made live in the remote center coordinator login till now there was a process wherein you used to get a link where you have to fill the required details but now you will be receiving a link only as a reminder if you are not filling the remote center remote center capacity then you will we will be sending out reminders but otherwise the moment a main workshop is announced you will be able to see this remote center capacity module will be activated what are you supposed to fill seating capacity accommodation available approximate per day cost for food and accommodation please know the two fields that is approximate per day cost of food and accommodation is only applicable for the self-sustained model for the regular funded model you will not have these two fields to fill in okay you will only have two fields that is sitting capacity and accommodation and these interface you will be using for all the workshops whether it is a self-sustained model or it is a funded model what if you don't fill the remote center capacity participants will not be able to see your remote center in the registration form and they will not be able to register so the green points are the ones which are the action points to be taken red points please avoid it because those are danger points okay once you fill the remote center capacity you will not be able to update so for any updation you are requested to email us at eoutreach at it.itb.ac.in I'll just quickly run through the registration process of a participant so the participant will log in to the IITB enemy ICT website they have to see the seating capacity as in the cost of per day cost of the food and per day cost of the accommodation based on this the participants will choose your remote center T10KT team at IIT Bombay will check the permission letters and they will verify the registration after the registration of a participant is verified he or she will receive an auto email stating that he has to pay the fees to the remote center coordinator so how will they come to know who is a remote center coordinator so in the participant dashboard we are going to show the email ID of the respective remote center coordinator so they will contact the remote center coordinator and pay the fees so what is a remote center coordinator supposed to do he will get a list of the participants under the tab called manage participants he will get the name of a participant with two buttons that is accept and reject so the moment he is receiving a remote center coordinator receives the fees from the participant you have to just click on accept the status of the participant is changed to accepted it will not be changed to confirm the the confirmation will be only done by IIT Bombay T10KT team after one working day one or two working days we will we will be giving the confirmation to the participants for every step the participant the participant would be receiving an auto email as soon as the participant status is changed to confirmed the participant will be mapped on Moodle course that is one the participant will be mapped on the technical communication course on IIT Bombay X but the participant is also requested to sign up on the IIT Bombay X if we only enroll and if the participant does not create an account on IIT Bombay X platform he or she will not be able to view the course so that is very important suppose if the participant does not turn up or he wants to change the remote center you can click on reject button a dialog box will appear very you can write the reasons and the status of the participant is changed to registration in value so in this the participant can select another remote center change the remote center whatever and if he is not interested if the participant is not interested in attending the workshop you are you have to inform us at IIT Bombay we will cancel the registration of the participant so all this activity of accepting and rejecting of the registrations of the participant is done before the online component starts at IIT Bombay X that means before 8th of October this activity has to be over secondly whenever we will till now we used to send the soft copy of attendance sheets schedule everything but now we would not be we will not be sending it through emails the schedule also will be available in the dashboard of a remote center coordinator a workshop coordinator and a participant the there is also a provision to download the schedule of the workshop so you are requested to download it from there and print it and give it to your participants there won't be any emails coming from e-outreach regarding the schedule or attendance or any scan copy of the attend lastly you can also after all the registration process is over you can have I mean you can just view your participants through the view participant module this is the role of a remote center coordinator maximum of you are a workshop coordinators I think only eight or nine are the participants who are a remote center coordinator in a workshop coordinator both so first thing you have to go back to your remote centers and tell your remote center coordinator that if they have not created their login on IITB enemy ICT website they need to do that at the earliest now comes the role of a workshop coordinator as usual you have to log into the website you will be seeing two different two different sections one is workshop attended whatever your previous workshops and everything and secondly is manage attendance attendance is a part which a workshop coordinator is supposed to take care of as I said earlier till now we used to send it through emails but now there will not be any emails from e-outreach I am repeating once again we will not be sending any emails from e-outreach all the data would be available in your login you can just fill the data and submit it so as I said earlier you can view the schedule and you can download the schedule please down for the printouts you are requested to download the schedule the view option is only for yourself because that the layout of view option is a little difficult so please do not take a printout of that part you are requested to download the schedule and then print it and the attendance format will be only available on the first day of the workshop that is for your in your case it will be available on 30th of November so what would you do you have to download the soft copy of the attendance for which you I am in which you will take the signature of all the participants so that you have to do that is one secondly at the end of the day you are requested to upload the attendance only in your interface please do not email us on e-outreach only if there is a problem or something but I don't think there should be any problem so you please upload the attendance on the on your interface this is only the soft copy part so basically you are supposed to take two actions one is downloading the attendance taking the signature and uploading it that's why it is highlighted in green second is you will also be getting a interface wherein you have to mark the participant present and absent so by default when the page will load all the participants would be marked absent it will be empty checkbox what you are supposed to do just check the checkbox and click on update please note if you do not do this in 48 hours all the participants will be marked automatically absent and the participants will receive an email that your attendance is not updated by a workshop coordinator so only 48 hours every day please do it in evidently you have to fill this every end of the day because the update button in your login for a respective date would be available only for 48 hours after that it would be disabled so the moment if you forget or miss out your participant will come back to you stating that you have not marked my attendance so that's why it is given in red that if you do not fill attendance it will be a problem for your participant okay so whatever we just said there is a small demo and tomorrow we have planned you can say a hands-on session there will be a flow chart which will be given it to you tomorrow we have we have I mean we have made this website available on a some test website not the actual IITB enemy ICT website so all these things we will brief you tomorrow and there will be a hands-on session as in how to mark present and everything for 15 days this module will be available and we will monitor from here whether you are updating it or not so please do practice it so that during the main workshop at least you do not have a problem handling these module I'll request my software team to be here and give you a small demo any questions about the self-sustained model we are going to send you the seating capacity of our respective ask you will not send it to us there will be an interface you will fill it out whatever but then do we why do we have to give us give the details of the accommodation if you are not providing it some so far we have been providing accommodation for the participants suppose you have a remote center in a remote area okay and somebody is coming from far away to attend the workshop okay if you can offer him accommodation well and good and he should know how much that accommodation costs okay but that's not it is totally no that is paid that is not you don't have to pay for it the participant will pay for it okay and also it is not mandatory for him to take it it is totally optional it is optional for you to provide accommodation and food it is optional for the participant to take it it's only for information that will be uploaded thank you financial commitment on our part as a remote center you will be taking 1000 rupees registration fee from your participant and you have to manage everything in that okay you can take as many as you want minimum yes that's fine that's fine no problem even if it is five we don't have any problem we are not providing any money for anybody this time no yes yes yes you have to conduct the workshop we have to conduct the workshop that is mandatory yes now those remote it is very difficult to call people to attend this kind people I have said five also five all it's who your participants are is your problem yes but we will give certificates only to teachers the certificates from IIT Bombay X will go only to teachers our project is concerned only with teachers and not with students and that includes research scholars unfortunately I think Professor Fatak will answer this question on Friday sorry using up time this five week it's a serious investment so as regards faculty members participation in those five weeks we can possibly ask our director to relieve these faculty members for this they are not being released for five weeks they are doing it online yeah this is one week's work equivalent spread across five weeks okay so approximately what kind of we are looking at the investment in time right because earlier on there was never any five weeks involvement yes earlier it was ten days yeah two weeks time right so now that one week so that five days time yeah is spread over five weeks but there are they take it at the leisure they usually do it at home okay so there is or they do it after hours so it is every week they can do it anytime so the course I'll tell you a rough schedule of how this happens yeah a week begins on a Thursday okay for the purposes of MOOC course in IIT Bombay X a week begins on a Thursday which means Thursday at 9 o'clock or 8 o'clock in the morning about 10 videos will be uploaded okay 10 videos Thursday morning now either on Thursday itself they can view all because 10 videos each is of 10 minutes okay each of 10 minute duration so about 90 to 100 minutes of video per week now as for that they have to for every 10 minute video they will be at least a 10 minute exercise a small exercise like fill in the blanks that the ones I gave you so 10 minute exercise and then for the entire week they might be one or two long assignments which will take about hour or two two hours or three hours at most per week okay so the total time invested for a particular person for a particular week would be 100 minutes of video 100 minutes of quick assignments and about two to three hours of work per week so they can do it at any time okay now as I said Thursday it starts and unless they complete this that they cannot go on fast forward and do the next next week assignment now okay the next week's assignment will come only on the next next week's videos will come only on next Thursday it's not that everything will be put up first and they can finish it off it's not going to be that way so they do for one week and by Wednesday by Monday the quiz will be out I mean the detailed home assignment everything will be out and the next Monday will be the deadline for the assignments that did this week okay and then in that time they also do the evaluation and so on so the time is really not that much so that five days basically has been expanded into five weeks exactly but five days you mean that's an intense eight-hour course per day right so this is expanded that no it's it's it's up to the teachers whenever they want they can do everything they can do in one day the whole thing they can do in one day weekend and finish it off what will be the role of workshop coordinators during this online course firstly you have to remember that you yourself have to take part in the online activity so apart from that there is not really much except that just reminding because if if they are see I don't know most of them might be from your college or onion around if they come and ask for some help because you're kind of exposed to little more than them in this workshop you might want to guide them but I don't expect a lot of interaction during that time because you yourself will be busy in doing this definitely during the workshop time you are the local leaders there so at that time you have to play important role but I don't see because for us also this is new we there might be some unexpected things but most of the things we will handle from here okay because it's online and there is no face-to-face we should be able to handle most of the things from here to us during the five days face-to-face component of course we will be giving you helplines but no there we have a dedicated IIT Bombay X troubleshooting team so they will take care of any software related problems I have a question related to let me let's finish this point so there is in IIT Bombay X there is something called as an online discussion forum where if a person posts our instructors from here will reply to that and all of you can see it okay so all of you not just you but all the teachers can see that all the participants of this that course will be able to see it so that generic if it's a general some failure something we all of us will know but if it's something like how to do a particular thing we will be able to tell over the discussion forum yes yes that'll be there yes I forum forum I said okay discussion forum not phone I'm dr. gps how from NIT Alhabad my question is related to remote center coordinator know if they are organizing the program is it not possible to provide them certificate that no similar to workshop coordinator they they get a certificate for coordination and more over IIT Kharagpur is providing that no it is not a certificate of participation but it's a certificate of commendation yes we do provide NIT Alhabad hasn't participated for a very long time no we have our workshops so we do we do provide the certificates to remote center coordinator support staff everybody okay super recently organized program that is on environmental engineering no so far you have not sent send a certificate there is a certain process if all your you know financial everything is clear only then you will get okay that is why I said you haven't participated for a long time okay and second question is related to this workshop coordinator you mentioned that works of coordinators are also required to register for the online course that is no IIT Bombay X so do we need to pay the money as well and again do you require to get a certificate sponsorship certificate from the institute the same no you mentioned about that authorization later from institute is required to register for the course no so IIT Bombay X is free whatever their payment is happening is people are paying to you the teachers are paying to you in the in your center because you're providing some service IIT Bombay X is free yeah so you can pay yourself IIT be enemy ICT website you're already registered when you came here you registered on that website now you have to register on IIT Bombay X IIT Bombay X is free for everybody but for the sake of this particular workshop we are going to be mapping the registered participants of IIT Bombay enemy ICT website onto IIT Bombay X there are two tier there's a two tier registration process first the participants will register on the IIT be enemy ICT website and then we will map them onto IIT Bombay X clear you but you will straight away go to IIT Bombay X and register there is there is no yeah there is no certificate no permission letter no fees nothing even for them to register on IIT Bombay X there's nothing nothing is required that is required on IIT Bombay enemy ICT website okay when they register on IIT Bombay X they would have already cleared all that permission letter business they would have already been verified by us hello ma'am yeah they have to basically sign up on IIT Bombay X because we don't have anybody's email IDs we require them to sign up for IIT Bombay X okay yeah no it does not include yeah he's asking if this 1000 rupees includes the accommodation and food food and accommodation is totally optional it does not this 1000 rupees does not include anything it only includes his participation fee the he that he will be on IIT Bombay X and he will be attending the face-to-face component these two components he has to pay 1000 rupees yeah thousand rupees can be used towards your institute overheads it can be used for payment of say workshop coordinator remote center coordinator support staff electricity bills for any such utility items yes we have already mentioned this but I'm just refreshing ma'am ma'am can arts faculty take part in this workshop faculty of arts and science colleges your most welcome except that this certificate yeah if you are if you are okay with this certificate no no I am asking you whether the participants who come for the workshop because they'll also be getting the same certificate from IST okay now I don't know if that is of value to them but if if it is of value to them I think they should take it we are going to recommend we have we expected people will come but what we were not clear from our side is whether people from arts and science colleges for them this is of any worth yeah so it may not be this one to them but there's nothing that nothing stops them from coming to your center and taking the course yes sir thank you but if you have arts faculty teaching this particular course in your college they then it's a different issue they're definitely welcome to attend okay yes but suppose you know in some colleges you have a large they may not belong to an engineering department right they come to the maybe university for example universities humanities division will come and teach in this so as such it's not of use to them but it's certainly yeah it's up to you yeah any any other questions Friday Professor Fatter but to answer your first question you do not have to submit any bills or anything to us but do do remember you have stakeholders to answer this time your participants will catch hold of you if your audio and video quality is not good then definitely your participants will ask you to refund their money the course fee for this particular course is thousand you keep your food and accommodation separate it should not be clubbed together registration fees period you can provide that is absolutely optional so what you do for so that they are also clear you can say something like food coupons you say that daily food coupons you come and buy it here and you sell it separately make it a separate business than this this is thousand rupees definitely they have to pay now somebody says that I don't want to take 250 rupees food I'll go and have canteen food we should leave them alone so basically you say that there are food coupons available you can come and buy it here and go and use it in the canteen for the whole day or something like that one possibility but just don't combine these both yeah one last day we were conducting the workshop at IIT sorry the Pejavu University Assam so that for one day or two days we were dealing connectivity was not there so there was a big problem so this time even if it is like that then you said that it is 48 hours till we have to Tejpur had a very specific very severe problem we will definitely consider natural disasters no problem about that you should catch hold of your workshop coordinator and river center coordinator they have not probably completed their formalities regarding but then I sure will have a talk tomorrow and let you know but what she said was she sent all papers and my moodle my registration link shows that you've completed all assignments so let me see what I don't know what the fun situation is like fun in the sense we just want a certificate like yeah sure but yeah what center coordinator has to complete certain formalities okay but anyway I'll have a talk again because she said she'd completed all her process let me see I'll just verify even though she if she has sent everything it has to be checked by asna so only after that yeah so what will be many more questions we'll take we'll have some sessions every day so let's go to the demo part now good evening everyone so firstly we will see the remote center coordinators login okay a person who's a remote center coordinator if he's not registered with the site please go and sign up first after that login as a remote center coordinator so once you log in your home screen will be like this first if you have attended any workshops before you will have the workshop attended dashboard after that you will have this remote center coordinators interface wherein you see remote center capacity management module and manage participants and view participants firstly let us go to the managed remote center capacity module you can list of workshops wherein you can manage it click on 1.3 previously the remote center coordinators were receiving the email with the link through which the remote center coordinators fill the capacity and available seats now with this module you you have to fill the per day accommodation cost and the food cost and you just submit the button so after filling the remote center capacity and the food cost you will be able to see it again in the home page so if you see this again so you will be seeing the details you have filled if you want to change this you have to mail eoutreach at it.itb.ac.in this is what a remote center coordinator does at the first go back to the home after filling the remote center capacity your remote center will be displayed in the main workshop drop down so that people can see what you have filled the accommodation the seating capacity the food and the accommodation cost per day after that this self-sustained module has two stages as explained by Kanan before you will have to accept the participant if they have paid the fee of the workshop that is thousand rupees once the they are verified already by the enemy as it is of like administrator team after the registration starts and verification is done by the workshop administrator team you will see a list of participants wherein you can accept or reject accept is on like after paying the cost and reject when the remote center when the participant doesn't pay press on reject you you have to fill the reasons why you are rejecting a participant after clicking on submit he will get a mail on why you have rejected him yeah you can write any reason of your choice and the participant will receive the same email you can call you out yeah so if the participant wants to change the remote center you have to refund the money and you have to inform us we at IIT Bombay will first cancel the registration of the participant and then we will make the registration invalid so when the status is invalid always the participant will be able to update his or her registration so his status has to be invalid so in that case you have to let us know which participants want to change the remote center after the payment of the fees so on clicking on accept he will be accepted and the participant will not be displayed in this list once you reject or accept a participant he will not be displayed in this list he'll be disappeared automatically from this list so this is the added role of remote center coordinator like accepting or rejecting the participant on the self-sustained model now we will see the workshops coordinator login your old workshop coordinators you have to log in with the site with the registered email ID registered for the workshop now you're logging in as a workshop coordinator you will see a different dashboard now you will see a list of workshops you attended like you can see the schedule of it by clicking on it so if the workshop is running you can click on the schedule to see the schedule also a PDF format is available of this for the schedule you can download it for the ongoing workshop you just click on the details you will see the list of participants available so for each day you have to submit the attendance by clicking on the check boxes and submitting the update button so if a participant has attended one session you can click on the update button and then the participant will get a mail that is absent for the remaining sessions you can click on here click here to download the PDF of the attendance sheet on the start of the day you can click on it you will get a click on it you will see this PDF will be generated automatically for each day you have to download it get it signed from the participants and upload it at the end of the day so you have to select a date for uploading days scanned copy so if you after selecting the day you can upload the days PDF in this page yeah scan and save it as PDF we are allowing PDF format still one MB so this update button will vanish after two days 48 hours and the participants will receive a mail on their status at that particular day this is the workshop coordinator's module and you will see this when the main workshop is going on thank you ma'am in case of the participant want to change the remote send is it possible maybe after three or four days of the course after commencement that is not possible after three or four days it's not possible they can he or she has to make up his mind before the workshop starts once it commences then no changing thank you ma'am