 Good evening. I will call the meeting of the select board to order at 6 33 p.m. On Monday August 13th We'll begin our agenda With opening remarks announcements and agenda review. I'll begin with some an opening remark here before we get into Just double-checking our agenda and that sort of thing and so the last time we met which was three weeks ago We had a conversation fairly late evening regarding the current status of pv8 pvta in funding And well quite frankly I was wrong. I was mistaken in in my understanding of what Was the situation with regard to pvta and the the routes that are currently Being offered and changes to those routes relative to the fiscal year 19 funding availability so I'd had a conversation a couple days after the House and Senate compromise bill had been passed the governor hadn't even signed it yet with the administrator of pvta and And I just mistook what she said to say that the the the routes would be You know the funding looked as though it was sufficiently available to cover things and we'd have to reevaluate in a few months Reality is is that there's There's still a fair high level of confidence in in being able to fund most of the gap that exists in the pvta budget But it won't be all and so there will be likely cuts Put into place in The beginning of September However Tell me appropriated initial fifty three thousand dollars or so for the purpose of restoring Some cuts to routes within our within our town And according to my conversation late on Friday, which was brief again with the administrator We have some opportunity to to Mitigate those those cuts a little bit by virtue of the fact that not all of them will kick in right away In other words when they affect ridership is is not necessarily immediate We're not as noticeable And so we will we will look into that in a more in-depth way than we have to date There is a public meeting of the at the bank center tomorrow at four o'clock to six o'clock the primary purpose of that is to get feedback and and commentary on changes to Some of their policies relative to when they make changes what is you know, what level of change requires public hearing process? what are the kinds of changes and and Disproportionate and disparate effects that that need to be considered and mitigated when when they make significant changes to the routes both in a positive and negative direction, so it's it's part of the regular Process to have this conversation about about those Standards they use for for evaluating disproportionate disparate effects and what constitutes a major change and so That's a you know natural three-year process the the feds have you go back and relook at those policies and if you choose to Change them in any way you do you do need to have public hearing process. However They also will give an update on on the budget and where the route changes are are taking effect in what? Is the current circumstance of of the upcoming budget and fiscal year We would have normally noticed that out to everybody a little earlier than the day before But they typically send those notifications from the PVT to the town clerk and as you guys are well aware We had a town clerk that was on duty until Most of the end of most of June but not all the way to the end of June Then we had an interim for the month of July and we have a new clerk starting in August And so I think in that overlap of folks that email that's it gets sent with those notices Probably is sitting in the inbox that's not being attended to so an apology to the public regarding not having better notice on that public hearing process And there are some others available, but certainly tomorrow is the one that's in town if people want to hear about how The PVTA goes about its process of understanding How changes affect and how? They then mitigate Those changes if they if they need to so that's an announcement about where we are on that But I wanted to get that out early our agenda is fairly lengthy tonight So I want to make sure to get that sort of at the front of the meeting And And put that out there so we can have conversations about that in the coming weeks the PVTA advisory board meets next Tuesday, I believe the 22nd And so given our conversations tonight perhaps later and certainly my conversations with the folks at PVTA in the Tomorrow afternoon and and what I hear at the public hearing as well That'll inform you know what I what I bring to that advisory board meeting on Tuesday And so I'll keep you as select board members informed about what our options are And what actions we might take relative to those those Changes in service in our town Other things on our agenda That I want to mention we have a number of folks visiting us this evening So we'll probably take things not strictly in order which is often the case Just to be conscientious of their time and the fact that come early And we do have formal Public hearings on parking changes, so we will take that up at seven o'clock. Are there other changes or announcements to the agenda? Not any that we hear all right, so we'll start with public comment I know there are a number of people that that might be here for public comment for items not on our agenda Which is perfect fine if it's for an item on the agenda I'll have you hold off on those until we get to that agenda item, but if you have comment on other things You're welcome to come forward and we'll take them in turn We'll try to limit our remarks to about three minutes or so We generally don't respond, so we'll take the the information in Make notes on it and potentially take it up at another time So who is here for public comment not on an agenda item? One two three all right, let's start with you step to the mic now your name is the usual process and Vince O'Connor summer Street precinct one time meeting member um, so I would like to open I have three short comments one is Referring the select board to a comment. I made a town meeting and actually a question I asked regarding the economic development director asked whether he had prepared any plans or Strategy in dealing with the opening of the MGM casino if the board has not seen the signs I have been heard from numbers of people who have that MGM plans to provide free bus service from Amherst and various locations in Amherst to their casino in Springfield and I would just say that It is now time to prepare a plan because And when I spoke to mr. Kravitz at town meeting outside in the hallway Mr.. Kravitz did not seem to be aware of the fact that the casinos in spring in Connecticut had for years been providing free bus Rides from both Western Massachusetts and New York in fact that a friend who used to commute from from Boston to New York via via the free bus service to the casinos and so You if you don't have a plan you were going to watch many people with Just significant disposable income spending their leisure time in Springfield And I really suggest that you you formulate a plan and maybe have some initial thoughts by next week because the weekend of the first Services that will have impact the town is is will be the last weekend in August the first weekend in September second My comments are about the Puffer spawn dyke. I read the article in the Gazette I I can tell you right now that the assurances that were provided by the assistant town manager Were completely inaccurate And totally inaccurate my understanding from a very well informed source is that The individual on whose property the dyke rests has been Absolutely intransigent and With regard to allowing the town to perform any activities That would ameliorate the conditions that were identified by the commissioner of dam of the office of dam safety. I live Not many hundreds of feet Downstream directly downstream from that as do many of my neighbors and so forth I do not appreciate the comments of the Assistant town manager in regard to the fact that the town was doing something which it was not doing Mr. Chair, I'm really having trouble with we marks being made about our personnel It was the second one now and I really think that is outside of the bounds of public comment And I turn it to you to make that decision So I'll just I'll tell you I wait, please I Order the meeting here So just wait what I will suggest is try to refer those comments if it's a personal matter You should refer to the town manager for those it is because it's about the performance of staff in the newspaper If this was a personnel camera Matter it would be an issue that was private in the personnel file. This was a public comment those comments I have that the individual the the comments were made are inaccurate The town has not done anything because the property owner is intransigent and my view as a resident of the area Who could be directly affected is that the town needs to? essentially step up to the plate and tell the Property owner that if he does not cooperate Then then shortly thereafter either the town meeting or the city council will be called into action To deal appropriately with the need for the town to complete the series of actions That were required of the town by the commissioner of the office of dam safety, right hold on Okay, before you go to the third point Just try as you refer to staff members, please not to I referred to nobody by name I referred to the assistant manager. There's only one of those so it's an old person and look I'm sorry I'd like to just keep the comments to I didn't need to comment on the newspaper opinions of the matter I didn't all I said was the comments were inaccurate based on the information that I received today And quite frankly the the property owner in question is intransigent He has not allowed the town on the property is not allowed town to do anything and That situation needs to be dealt with we none of you live downstream from that that dyke I do and I don't appreciate Hearing in the newspaper assurances that turned out not to be accurate So finally I just want to say that the approval of the spring street project Has Has I think Brought to all the corners of the town The odor of corruption that exists between the planning board And and the and the archipelago organization you can leave you don't have to listen But quite frankly it is it is getting to the point where people who ordinarily do not find it Pay attention to town activities and so forth are are finding it extraordinarily offensive As to what has gone on and I think that This board is the one that approves and has put the planning board in place and quite frankly I think there is a problem here and The was substantial public comment there were reasonable concerns and none of them were dealt with this is this has got to stop and You know and it's just got to stop and If it doesn't stop they're going to be problems that are going to be much more significant than my comments at this table Thank you I Excuse me, please leave Absolutely Mr.. O'Connor, please you've had your public comment I'm Jeff Lee Live on southeast street and my main purpose for coming here was really just to make the select board and the listening audience aware of the Pioneer Valley Transit Authority meeting that mr. Slaughter has already Announced I appreciate that I Will point out that the cuts are not insignificant every Root that passes through Amherst except for the R29 to Holyoke and the 35 Can't campus shuttle are being affected so I hope members of the select board and other Amherst citizens will join me tomorrow and Advocate for public transportation in Amherst and attend the PVTA session four o'clock in the bank center You're on I wanted to thank Williams and Wilson for their willingness to redesign the building going up Within a few weeks or months behind the mason's lodge To accommodate the trees which are still standing and I wondered if it might not be possible to Initiate some board or committee or a group of small group of concerned citizens to discuss the possibility of refraining from putting up further five-story buildings on this side of main and amity Keep them all on the Kendrick Parkside as opposed to the Sweets or Parkside That's it. Thank you Sorry, I just I just have a question based on your earlier report about the PVTA meeting tomorrow Are you going to I know you mentioned that you'll be going of course as you have a seat on the advisory Board that you'll be going to that next but are you going to be able to attend tomorrow on our behalf? Yes, okay. I thought I heard you say that but I wanted to be sure Thank you. I appreciate that because I had not put it in my schedule So thank you and secondly, I know that we obviously have had any number of transitions, but It seems weird to me that PVTA would depend on sending things to the town clerk that are not Public 48-hour things because that's not what those are and just expect Magically the town clerk to just do things that probably works in towns where they have three hours a week of a town clerk That doesn't do 50 million other things, but I don't really understand that So I would hope that you could encourage them to copy you Since you have a seat at the table and then you'd be sitting with the town manager and the town manager's assistant And then it would actually get to people It just seems like an odd way to hope that things go places So I think they officially notice the clerks, but I think they've also traditionally noticed the executive assistant of the town manager Which also changed over right and that could be to and I knew about the meeting You know when we when the advisory board last met They mentioned the meetings and I thought oh, they'll send us a notice because they always Which I then of course didn't recall the specific dates and realized and they struck up on us And so unfortunately we don't have as much lead time on that as we usually like to have We usually like to put it on the scroll of the website all those sort of things so hopefully people there are I Believe a couple more after tomorrow later in the week so they're They're anyone in Springfield. I think the North Hampton was either 15th or 16th, you know, if hand So but they're talking about the same thing at all of them and they're really seeking public feedback So I will probably go and listen and observe probably won't offer comment at that point because I get my opportunities in other places But certainly I'll engage the staff Sort of you know sort of outside the meeting to talk to them about the route changes in our town and listen to what the folks that are there have to say about about those as well as About the changes to the policy, which is the primary focus of the meeting but not the entire day. Yes, I know you're our Representative and I'm sure you bring up the outreach issue, but would it be helpful to reinforce that with a letter from this board Commenting on how important this is to our community and that where they really should be sending that and to make sure that that doesn't Yeah, so When you reference used the word policies was that in reference to The bus fares being charged. There's there other More than roots because I was a distinction right so so currently If the percentage change in That is being made is more than 20 percent It's considered a major change. So that's one that percentage Is one of those pieces that's being under discussion for for change I think that for the Read this and now I don't recall the details now There's disparate and disproportionate one of those is changing one of them isn't but it's being Separated is part of it some of it's more about the details of how to lay those things out in a distinct way so that they can be Articulated more clearly than they have in the past But changes to fares would be something that would also fall under that so if it was more than a Think they're going from 20 to 25 is the is the recommendation So fares would be considered in in that change as well as far as that impact and whether or not they need a full public hearing process for that Okay, thank you, you're welcome all right, so I think we'll go down to section seven of our of our Agenda which has licenses public way and meter parking reservations because of three items that have to do with Folks that are visiting us today So I think we'll take them In no particular order we'll take the Amherst college question first Which if you'd like to come to the microphone and tell us a little bit about we we often do some of these sorts of things under our Consent calendar running in our case tonight. This is a little different circumstance. And so we want to have an opportunity to chat with you about it a little bit This is under 7c which is special one in mall license Amherst College for recurring pub nights on student campus center on Three nights in September three nights well Two different weekends. Oh, no, excuse me three different sets of dates in September So why don't you sort of paint the picture for us? We'll probably ask you a series of questions and then we'll say we're at so introduce yourselves at the microphone first So we know who you are for the TV audience. My name is Paul Gallegos. I'm director of student activities at Amherst College And I'm Joe Flugger. I'm the director of dining at Amherst College and also an Amherst president And I actually Was given a list of questions to prepare for this and so I actually Have a small packet for each of the select board members if you would like that Which I hand it to mr. Steinberg here and then he'll don't matter or miss Krueger again There's enough everybody So I'll Don't I don't want to take too much of your time, but the intention of these pub nights is to establish a place on campus where we can model positive drinking culture and So what we're trying to do is create a comfortable but responsible space that will be supervised where we can have light programming and Encourage students who are of age to consume alcohol responsibly and so the Design here is if you look on the second page. It's in the campus center, which is called Keef On the third page you can see the first floor layout with the exits marked and On the fourth page you can see the actual pub space again with the exits laid out We did Actually today have training for all of the on-site staff and personnel that would be supervising the space That tips training and Everybody was certified today We've identified three days a week in the in the beginning and then if you know provided Well, we actually are in the process right now of seeking a permanent Beer and wine license, but it's a lengthy process as you know so we're in the process of getting the documents for the deed and establishing the warrant to Advertise to the community as well as informing butters and Other legal matters that are required as part of the process So as the board have questions for our applicants as they scan through the document Yeah, I mean I appreciate the statement that you're part of the purpose is to Teach responsible drinking Now I'll come back to that in the moment in a different way, but This is a for When you're saying age 21 checks is the Checking happening by the bartender. I gather not on entrance to the Event so the students that are under the age of 21 could come into the event that is true. Yes so what is the mechanism for making sure that 19 year old me doesn't go to my friend who happens to be 21 and say hey, could you get some get a drink and then Give it to me. Yeah So as you probably all well know the population over at Amherst is 1850 students So it's not not onerous in terms of observing and trying to monitor and supervise that space So we do have people that will be in the space that will be able to observe what's happening and address that Situation as it arises. We hope that Students as it's explained and hopefully they'll they'll appreciate and that the benefits of the space and that you know Have we you know as those? Issues arise we can articulate that in a way where either we have to invite them to leave or you know We we encourage them to act appropriately. That's you know, we're trying to create a space that's both comfortable but also educational so it's There's actually a few other places around the country that have done this successfully and I was at a conference recently where somebody spoke eloquently about how they engage with students in a way that really Help them appreciate that the benefits of having a place like this on campus without it being Abyserial, so I think that was we learned a lot from that experience I don't know if any of my colleagues will have other questions along those lines, but I was gonna The other thing I've been wondering about with Amherst colleges is that we've been working with the University for a number of years now and campus and community coalition to address problem drinking and The process because I'm a member of the Coalition and regularly attend meetings has been excellent combination of Law enforcement cooperation with the town education Every time we've raised the question about whether the either of the colleges would participate in the Campus and community coalition because it's really about problem drinking. It's not about the University The answer has been no Amherst college is not interested in So your message of wanting to teach responsible drinking I appreciate I was just curious if you're aware of why the College has not wanted to participate in the coalition So I'm the longest tenured I've been at the college for about four years. I cannot speak to that I'm not aware of what parties of the college. We're having more engaged in such conversations Did you want to invite them to join? I Think that that would be the next thing is that Not till September, but they are monthly and I would suggest Contacting a couple of people actually Eric Beal is one and Sally Linausky at both at the University And the two of us Connie and I are also people you contact But this is No, it's really been a great effort and we've been working now with bringing Hadley in and you know I think if we could have the college involved to it would be very helpful And I could just follow up. Yeah that campus community coalition I think over in the many years there have been times been representation from Amherst College hasn't been of late When I heard about What this concept was I think maybe it was an agenda setting for this meeting I actually think it's a really great idea and I so I hope that it's well executed because I actually believe in People having experiences with alcohol on campus in a responsible manner The idea of dried campuses and everything just happens in town and sort of pushed off into the in-town environment For a whole bunch of reasons doesn't make sense to me So I really commend what you're You know at least the concept of what you're trying to do and it makes it makes a lot of sense So I wish you well, and I there may be some bumps in the road and Sharing in the coalition is is one part of that But I think the idea is good and maybe can be a model for something that could happen on on some of our other campuses if it I mean it'll have its challenges You'll be challenged But I think it's a great idea Come in from other colleagues Sprung a couple of questions one is an internal for us So if mr. Steinberg or someone else one ends up reading the motion at some point I'd like us to include and I'm going to botch your last name. Although it's written here for me Flukiger, thank you. It should be obvious Flukiger is a name I would like to have added to our motion since the retail manager is not present Just to show that in our motion because that's where the application also came from And we could probably drop the word Amherst after Keith building is student campus center Keith building an accurate Representation of what we call it. What is it really called? It is called the Keith campus center the Keith campus center. Okay, so we should fix that too Keith campus center that can be confusing for us if we haven't walked around on campus lately So thank you the Keith campus center In terms of these nine nights and I appreciate what you are saying in terms of looking at a future permanent license Which we would obviously somewhat different Training and expectations associated with that just in terms of it being clear that it was a permanent going forward If these nine nights work out are you planning to come back to us for October and November or is this just a September thing? Or what what's the theory here because if it becomes three nights a week for the foreseeable future? I'm not sure I'm willing to go that far in a temporary license. So I just like a sense of scale So my understanding is that we can do on one license. We could do 30 events on for one purpose That's as it was as I understood it in the rules So it's to apply that doesn't mean we have to give it So our intention is to work through the permanent process and hopefully be able to continue until We're able to secure that now if it does take an extended period of time Then you know, we would certainly understand That there might be some challenges Approval of said license on a temporary basis But you also indicated you're looking to get a more permanent We're working on it. We're actively working on it. Yes Which of course would change the circumstances that license that location could be licensed So just to follow up for my colleagues. So obviously you heard my concern and We know that sometimes those take a long time to put together And then they take a long time to come back from ABCC So we could even if we we did things fairly quickly at our end with the help of our wonderful Executive assistant to the town manager Even if we did all the things as fast as possible and they do all the things as fast as possible Doesn't mean ABCC is going to do all the things especially as we're coming up on license renewal time so I will just express some hesitancy to continue a Three time a week temporary for the foreseeable future versus Starting off the fall as a as a good way of doing it So if it comes back, I suppose for October, I might not be look to a scant But if it comes back again for November, I'm gonna be starting to be a little edgy because at that point That's not what temporary licenses are designed for they're not designed as bridges to permanent licenses there for events and this pretty interesting event so I'm assuming that Chief Livingstone sometimes we have his signature ahead of time and sometimes we don't I know we never issue until he's actually Dought with it. So I guess my other question would be That how many of your people have had conversations with Chief Livingstone? Who's he has he met with several of you or had that chance yet? No vacation schedules and such No, I'm not aware that we've had a conversation with Chief Livingstone Just a comment on this sort of temporary versus in the process of getting which none of us have control over that timeline really It's not really part of the motion, but maybe the message is This is really only good possibly through for semester by we get to the next semester It it's it's no longer sort of temporary when you make you call that a bridge or not a bridge but I would I could see this kind of Maybe Being you know going on until the end of first semester, but I think coming back after that puts it in a different category So that's that's sort of my message about this might be a little bit different than how you feel about it so Just to address this question If we were in a situation where we were getting close, but we did have to apply again say in November Would you want us to appear again before the select board in order to make this appeal? So my personal feeling is yes because I'd want to hear a lot about what had happened and it's one thing to say this is a pretty cool idea and we I'm disappointed that we don't already know that the chief is okay with it, but Obviously it won't get issued if he's not, but I just would rather have heard from it first and if you need to come back I would want you to have had another conversation with him for him to have said yeah It worked out so well, and yes, you should definitely proceed with this because while we work in Independent spheres. We also are giving the chief some direction of saying we think it's pretty good. Yeah Even if he might not or vice versa And so I just want to make sure we end up on the same page And so if it does come back to us for additional ones after this I would not expect to be sitting here saying that the chief hadn't been talked to before that set of come before that particular appearance, but that's months from now Well, just to address that issue with the chief my understanding is chief living stone has reviewed this application and Is fine with it, but I think certainly if there was a Future application then we would need to go back to him for his review again so I think he's comfortable with this and Wanted me to bring that recommendation to you But I think it's it would be prudent if there was another one, you know in the fall that he would be consulted again It's a further question or comment for the Petitioners yes, I guess just to beat that into the ground Assuming that again, we don't have any initials here that say that chief has seen it And so I appreciate that information But I would want more information than that for a second round of these I would want to know not only did he say it was good idea But I would also want some reporting as to how it worked out anything that went wrong anything they end up adding to Address I mean nothing's gonna be perfect the first time out with a new situation like this But it doesn't mean that all the things can't be dealt with very effectively But I'd like to hear about that in the future and just you know along those lines what I would suggest is I know that Amherst College Has its own police force and so if there's anything that you're dealing with on campus Relative to this and your own police force would be great to report back to us as well Even if it doesn't involve or engage our police department Just get an understanding of how your department's handling it or what issues they might have had come up You know it'd be great for us to understand as well. Yeah, we do actually have a plan we've met with the with chief Carter and spoken about Our progressive process about how we're going to manage specific situations. So I feel comfortable that we'll be able to manage the individual Situations as they arise as well Since the horse is still here to be beaten for a while I guess this raises a question for me. It sounds like a very good plan a good idea and a good plan But do you have a plan to monitor at report on what we find? I mean because you could just come back and say it was great or you could say we had so many people and so many incidents I mean, and if the police are not involved, that's you know, obviously the police are involved That's one kind of reporting, but what about just sort of day-by-day? mood of the place and behavior and student satisfaction and so forth So currently our plan is to implement an incident log So any issues that come come up whether it's rude behavior or inappropriate You know somebody who's drinking that's not of age, then we would report that in the log and We would certainly report that to Anybody that's would be appropriate on campus as well as back to you as you know, and honestly I mean I honestly expect to have some issues. I think that there will be issues and students are going to check the boundaries and Try to push them But you know to the best of our ability we'll try to remind them about the benefits of this situation and and the space and hopefully people appreciate it and We'll be able to come to you know a better Culture on campus around this That's what just to be clear also in positive things, you know Maybe this you'd be interested in a sample student opinion, you know If they give you some kind of feedback as to whether it's working whether it's filling a need whether it you know Whatever you can find not just the instance that Are we ready for a motion I can make it okay So I moved to approve the application for a special wine and malt license for Amherst College 95 College Street recurring pub nights in the Keefe Campus Center No word Amherst on September 13th 14th 15th 20th 21st 22nd 27th 28th and 29th 2018 from 7 p.m. To 1 a.m. Rosa Gomez retail manager and Joseph Just told me manager Emotion a second is there further discussion Hearing none all those in favor, please say aye And that's unanimous. Thank you very much if you don't have a card and your email address about the Second follow-up on the CCC. Thank you Thank you Thank you So next we'll take up While we're in the licenses public way section of our of our agenda The next we'll take up as the public way a permission to close north Pleasant Street and Friday Street in to Massachusetts Avenue We're parade hosted by the University Museum of Contemporary Art on September 22nd, so if you'd come forward and tell us a little bit about your event what Kind of things are happening first introduce yourselves the microphone So we and the viewing audience know who's here I'm Sandy Litchfield and I Work at UMass I'm Elizabeth Pangburn. I'm a local theater artist So I don't know if any of you are familiar. We already Wrists I don't think we didn't go through the select board, but we went through Paul Falkleman and some other Amherst committees to do the Crosstown Contemporary Art exhibition that I curated with Loretta Yarlow with the museum and We are planning to have a symposium on September 22nd Opening or the reception will be on the 21st the symposium is an all-day event at the design building at and campus at UMass and Originally the idea was that we were gonna have a walking tour of all of the sculptures from the symposium into the town of Amherst and that grew into an art parade And then we recruited Elizabeth Pangburn with theater truck to help us organize that she's been a really great organizer of that event and help helped us kind of expand to a lot of performers around around the Pioneer Valley So after so our idea is that after the symposium we would have a one-hour kind of performance parade that would take The audience through the 12 sculptures so we would start at the Fine Arts Center and it would go through North Pleasant is that what it is I always get East Pleasant North Pleasant except into Kendrick Park and it would be about an hour and Yeah, so Elizabeth has done all the kind of footwork with the permit to get this going and The idea was to close the road down for that hour Important for a few reasons first it Creates a more inclusive space So more members of the community will have their voices heard their faces seen and will be able to participate in the event We're anticipating Up to a hundred and fifty people. We're not going to assume to know how many of them are of what ability and thinking about where the sculptures are positioned there's a lot of uneven terrain and I think that it is important to allow Our audience members to experience the art from where they are comfortable and to provide The option to have the flat surface for whomever Preferred it or needs it and I just want to add so this is kind of The symposium is more of sort of a community academic experience The parade is really for all ages all people we want it to be inclusive We want we want to see kids on bikes people on roller skates. Maybe some you know, it's it's open to everybody So having it on the street kind of Makes it just more accessible in general Yeah, and it redefines that quarter in a visceral communal way which creates new memories and in that way The space is activated in a in another way where we can talk about it. We can think about it We can look but once we physically experience that space It becomes something new and that's the The way in which we can reimagine and then and then live that experience and that space The final thing I just want to say for for those of you who aren't familiar with the X TCA kind of project goals one of our main goals was To build a kind of a bridge and arts and culture bridge between the town of Amherst and The university and particularly focused around this gateway district Sort of imagining that as Planners are thinking about how to develop frat frat green how to develop Kendrick Park That arts and culture are kind of part of that conversation so Thank you. So do we have questions or comments? Mr. Steinberg? Yeah, first of all, it sounds very exciting. So, you know, hope this can work out, but I have to test mr. Zomek has There been discussions that you're aware of with the police department and the public works department about the challenges that would be involved in this closure Coming into this meeting a little bit late not fully briefed on everything. I understand the chief living stone has reviewed the plan and Has no issues. I think there would need to be discussion about Detailed officers. I know mr. Moring is here sitting in the back. I'm not sure if he's been consulted yet about the closure But I know chief living stone would need to You know consult with you further about what it would mean in terms of police policing both ends and making sure that You know traffic is stopped at the appropriate time and there would be mr. Moring is giving the thumbs up Which I have been playing phone tag with captain Gunderson She had a few questions, and we'll certainly answer those the best we can And there may need to be more information provided to mr. Moring the superintendent of public works in terms of what assistance he might need to provide under questions Comments is Brewer. So having nothing to do with the people in front of us We have a packet that has pages one three and five in it not pages two and four Made a little trouble to follow all the really interesting stuff you gave us But we're working on it and copy machines don't always do what you want That's If you wanted to email it to us that'd be great if you wanted to re-email it that'd be great I Think that I'm a little frustrated that we are seeing again that we Don't have any approvals listed on material that's in our packet when they could have been approved And that could have been initialed before we got it, but that's okay, and we have a limited schedule coming up So obviously we're in support of this project We had heard about it from mr. Balcovin associated the parks the reason you'd have to come to the select board before was because it was on parks and Parks aren't up to us in terms of what gets put on them and so But once you wrote close a road or want some parking spaces then where the folks you get to see So that that was the difference there The parade is very exciting It's obviously a couple of days after the black party and so people will already be used to the road being Different direction right so it'll be fine. It's just September. We do fun stuff Other questions or comments So again just to be clear it's on the 22nd of September correct Which is a Saturday and the parade will start at what time four o'clock all right It's the only question that I have is anybody check to make sure there's no home game from the football team that day Ironic you say that because I was just thinking the same thing whether or not in town or not in town. Do we know? Probably look that up really quickly Various devices You mess football schedule will probably Yeah I've actually looked at that schedule and not closely practice schedule September 22nd Is the Let's see versus Charlotte in Amherst the class of 2022 game faculty and staff appreciation day While they're at it so that may be something that that from the standpoint of public works and and the police that they may want to Think about and you may want to interact with your campus police as well relative to that It may be that it makes your event even bigger and better That's not a game-changer. That's just a Yeah, the football game is at 3 30 p.m Starts at 3 30. Okay. Yeah while the game is happening right that is correct So that cuts in some ways that cuts down on any conflict of transportation sort of thing because folks going to the game We'll be going before that Raid will happen and the game will finish so That may or may not be a good thing, but yes I somehow the minutes could reflect that we we asked that the different police departments work with each other on this so that We don't have people I mean we'll always have complaints But at least the people who are in charge of receiving those complaints will at least be apprised of what's going on ahead of time So they can think through as was mentioned earlier, and then that we're counting on that level of cooperation Questions or comments for the folks that are here. If not, I would entertain a motion on this I move to approve the application for closure of North Pleasant Street from triangle Street to Massachusetts Avenue for a parade hosted by the UMass contemporary art Perenn's UMass XTC a Perenn's on Saturday, September 22nd 2018 from 3 to 6 p.m. Elizabeth Pangburn organizer The motion is second Is it further discussion hearing none all those in favor, please say aye So that's unanimous Thank you very much. Thank you Well, you'll have an excellent event perhaps some folks come visit that in a little going to the football game So thank you for being here So next item we'll go up to 7b, which is change of manager mission Cantina because I believe those folks are here So they would like to come forward and Anybody here for the public hearing so I'm not as panicked about starting in the time Hi there, if you would please just introduce yourself and take us through this Christie voting legal solutions in plain English PC representing mission Cantina. This is a change of manager It's actually technically not a public hearing. It's just a select word review. This is Christian milk of it. She's McClendon of it. I'm sorry I'm terrible with her name and I have a replacement for the certificate of LLC vote for the packet There were a couple of typos in it So I created another original that should be added into the packet that goes to the ABCC I keep spelling her name wrong So and it's so close to mine that I really shouldn't do that So Kristen as you can see from the packet has a lot of management experience with and a lot of good experience with alcohol and Sam's getting involved in a couple of other projects. So the ABCC was concerned that he ought not to be the full-time manager of several Businesses so we're bringing Christians actually been working there for quite a while So she's going to be the manager for liquor license purposes so that Sam can focus on a couple of other Businesses Okay, so if you have any questions fire away Does the board have questions for? For the folks that are here Simon would you like to? Yeah, I'm going to be really brief on this one I say every time we have somebody coming for a change of manager something that you're probably well aware of that We do look at as you heard earlier And the question of underage drinking and problem drinking is this is something that we have to be attentive to as a university and college community I have not been aware of any problems with the restaurant that you've been involved with and I know that and I did agree with appreciation your extensive experience So just to make you aware that we're very conscious of this and we count on a cooperative relationship between our licensees and our police department to Make sure that all state laws are adhered to fully and I Don't really have any questions You have to make a motion anyone else have any questions feel free I Move to approve the application for change of manager of an annual all alcoholic on-premises liquor license number 0011 RS 0024 for MGB 1 LLC doing business as mission canteen of 485 West Street Amherst to miss Kristen and the call Leclano vich Is it for the discussion Hearing none all those in favor, please say aye That's unanimous. Thank you very much. Thank you so much. So now in our agenda we'll shift to We have two public hearings Or two parking changes that call for a public hearing and so I think Yes Prior to opening the public hearing which we don't actually have a motion for but I presume we need one since this one actually is a Public hearing or these two are actually public hearings. I would just like some Indication of if I somehow fell asleep during our previous discussion of these coming forward to us Because I'm feeling frustrated that the first time I'm finding out that we're having a hearing on Monday is on Friday so When we get I thought that we talked about this and I know we've been through some transitions But I thought we talked about the fact that when we had to put legal notices out Which we did in this case unlike the mission cantina Change of license that the select board would get copied on those hearing notices when they happened not because if I hadn't looked at My packet and Saturday morning gone off to the grocery store I don't feel any obligation that I should be looking for public hearing notices and the Gazette to see if we're doing something in the future, so I'm Feeling frustrated that I had no idea these hearings were coming until I saw the Friday packet even though the public's been noticed about them and If these had been more controversial, which hopefully they aren't since no one else is here to talk to Other than mr. Moring and mr. Zomek I'm sure the public would like more notice than I understand I'm perfectly aware that legal notices are all that's required and 48 hours notices all that's required of them I just don't feel like it's in the spirit of public input to Because the newspaper publishers organization in Massachusetts has forced us to put in public hearing notices that no one reads That that somehow covers the spirit of Amherst making changes in our parking system So it's the public and it's as a board member I don't appreciate only finding out on Friday that we're having an actual public hearing on a Monday So I would like us to somehow. I don't know if we need to make a checklist No one's ever wanted to have a checklist for anything ever in this community But something like a checklist associated with when we have to do the hearing Oh, I've you know, I know that staff does all this work, you know, they have to write it up They have to get the cassette by a certain time and when that happens check it gets sent to the sloughboard something along those lines I did make a notice of a note of that I was thinking we discussed this ever so briefly at our last meeting Which of course was three weeks ago that there might be parking changes coming but we may have been very vague and not specific Well, that's what I'm not recalling perfectly as well But right Yes, if I could I'd be happy to bring those comments from Ms. Brewer to Mr. Backelman I to sit in on the agenda setting and I'm I'm a little Fuzzy on whether we talked about it at agenda setting or whether you talked about it or mr. Backelman mentioned it to you at a previous meeting I Think the spirit of this was that it's a I realized it is still a public hearing, but that it is a positive change adding Parking spaces that aren't there, but again, it might have been an agenda setting and we We will make a note of that for future Hearings I would suggest we open the hearing because I have some other comments around process Related, but I'd like them to be in the context of the hearing. Okay, so if someone might Offer in their best guess of how to to get our public hearing Opened we'll also have to close it before we actually take actions. I think if you read the legal notice I think that's what was the idea was that we might do legal notices and then that's what we will say that you're opening the So I will do that I know I may just start reading All right, so here's the first The emmerselect board will hold a public hearing on Monday August 13 2018 beginning at 7 p.m. Town Room embers town hall to solicit public comment on proposed new and or review of existing parking regulations for Dickinson Street The select board will be considering changes to parking regulations including but not limited to parking restrictions. I Don't think we need to go into the changes to be voted although they're listed there That was published on the 26th of July. I believe that I think you're supposed to read the whole notice, mr. Slaughter. I'm really not trying to be difficult. I just think you're supposed to I'm happy to changes to be voted DPW is proposing the following parking regulation for Dickinson Street all distances are measured from the intersection of Maine and Dickinson West side of Dickinson no parking slash tow zone for the entire length East side of Dickinson no parking slash tow zone from Main Street for distance of 50 feet Parking from 50 feet to 390 feet No parking tow zone from 390 feet to 500 feet Parking from 500 feet to 690 feet no parking slash tow zone from 690 feet to College Street So that is the entirety of that and so with that we'll open Do you want to go ahead and read the second one and we'll just open them as well while we're at it And then we can open them both at the same time so the public hearing notice the Amherst Select Board will hold a public hearing on Monday August 13 2018 at 7 p.m. In the town room of Amherst town hall To solicit public comment on proposed changes to the parking regulations for Spring Street These changes will occur on the north side of Spring Street specifically between Sealy Street and Webster Street the select board will be considering changes to parking regulations including but not limited to parking restrictions tow zones and or addition of free or metered parallel parking spaces That was stated August 1st. Thank you, Mr. Steinberg and so we'll Relative to those will open the meeting at the official time here 735 I write down the right time So just morning if you'd like to introduce these two to us and then we'll And we'll see if anyone else Has a comment relative to that and then we'll go from there. So go right ahead. Please. Good evening So the Dickensham Street Parking Regulations are basically what was always been there, but we were going through the Ordinances and we were putting the signs back up after the reconstruction and we didn't find all the parking regulations present So instead of just trying to put together what we thought was missing What you have here is a new regulation which covers the entire street and basically puts the parking Where it was originally minus where we put the bump outs at the intersection of Spring Street and Dickinson and it formalizes where the no parking was originally as well So it's really no change to what was there before it just kind of formalizes everything And there was no timed or permitted parking here. This was just One of those great American free things Free parking. Yes So I'm curious Does the downtown parking working group have any information about these proposed changes? No, they do not Does I was not told to send it to them So if I may continue so after spending two somewhat torturous years more or less on that committee And these probably are all reasonable minor and positive, but I'm having a problem That they were not consulted or included since they've been working on This in taking a look at whether it should be Metered or we have some hybrids where we have permit parking and meters in that part of town and any number of things So it's a sort of went by them. I had mentioned In a different meeting with mr. Bacchum and then you might want to inform the chair That's why I think it might have been an agenda setting that I Inform the chair when I read my packet But I am uncomfortable acting on this Because of that lack of process so I plan to abstain if we take up these motions tonight Other questions or comments are all to this So I do have one question as I was driving down that street this evening on my way here There are a number of in some of those areas where there is parking allowed or is suggested that parking is allowed And I'm just you know, I was I didn't have a tape measure out There are driveways that cut through those spaces and so they're not expressly prohibited is there existing Regulation or law that prevents parking in front of a driveway even though parking is in in the way that most you know The the the description is allowed it would some of the parking space crosses the driveway so There's a there's a separate regulation saying you came block a driveway. Okay So most of places where you see see parking allowed. There is no call out for each individual driveway It's for a length of time. Okay, just I figured that was probably the case But I just want to confirm that that was the case All right. Are there other questions on this particular one? Yes. Yes, so So the the punishment for not having regulations written down before is that then you realized you needed to bring it to us And so then now you're getting questioned about it. So yeah, it's not a very affirming sort of experience nonetheless if We were to approve this which you're saying basically puts it back to how it was before the work was done then If the downtown parking working group comes up with a new plan Is there going to be any difficulty or substantial expense associated with redoing this No, not at all. And then if the downtown working group were to decide to do something differently It would only be recommended in the areas where you're allowing parking. So in those areas that can be the place where you either have The hybrid meter town center parking or you could have town center parking But you we would not recommend the have parking in the no parking areas Following up that line of thought Would it what would be the detrimental effect of keeping the hearing open until? They were to weigh in at their September meeting and then taking this up again So certainly the cost of re-advertising a public hearing for parking changes The only issue we're gonna have is down at this Southern end of Dickinson on the east side has been kind of taken over by the Amherst College contractors And we've all been hoping to get them moved out and so before school started. That's the only issue that would be a Now you can't ticket them because there's no parkings I actually did want to ask about that particular issue which is that and I appreciate hey look free parking But obviously that was never our intention and it's too bad. We didn't figure out a way to deal with it sooner I think it was a tension actually. I was never my intention to allow contractors to park free anywhere ever I think we Along those lines and it's not a particularly wide street and those are particularly large vehicles frequently parked there So getting it done before school starts I can appreciate because it's setting not only the tone for Amherst College But also for the people who live there with children on Dickinson Street, which there are still one or two I believe and so I appreciate the timeliness issue of it from that standpoint, although I certainly can also appreciate downtown parking working groups frustration I don't see that the downtown parking working group is going to get much more Information about this in a quick period of time and with hearing that it's not like we're putting in a bunch of machines That we'd have to rip back out or something I guess my inclination would be to go forward with this with the Understanding that it would also go on the downtown parking working groups agenda for them to be able to report back that they're You know that this is one of the many things that they wish to consider as they consider all the other things They're talking about and as you all know, I wanted downtown parking working group to be finished and it's not finished I can if they're going to continue then I can understand why they may wish to review this as part of their as part of their Charge associated with that so from that standpoint the other thing I do just want to mention I know I mentioned checklist earlier. I have all these crazy process ideas. I know but We don't have a book that's called parking regulations We have a cut-and-paste word document that we've seen that has had dates at the beginning dates at the end It's random So I'm really looking forward to the assistant town manager talking to the town manager talking to the executive assistant to the town manager About how we're going to bring that into I don't know the 19th century at least associated with being able to keep track of our regulations Because obviously these will be things that the Future Town Council will want to be able to look at and it's kind of embarrassing at this point in terms of how it's put together and This is nice, but this is going to be tacked on to a word document at this point Rather than it's not like there's any template here anything to work with so I appreciate that you're doing it I do so Having it written down is excellent But I hope that in as part of the transition there will be discussion around what would be a good way You know like what's a good standard practice of keeping track of these things I'm not trying to make it into an 80-page ordinance, you know that that has all these template things all over it in this much print on the Page I've seen those they're not pleasant, but we need to do something different because Mr. Moorings willingness to dig through find those things And Ms. Pupples prior to that and Ms. Mills now it just doesn't seem like a particularly effective way of Hoping that everyone's brain thinks to go dig for that there Last time I'm even though I was Grouching about The parking committee missing out on this I would say I'll sort of channel from any opportunity to add more spaces is welcome In this part of town we're in the downtown. So I think that from that Respect that's a good thing even though I guess we are taking some away on Dickinson, but They're not really available right now anyway there It's just I'm actually just in response to that last comment I don't think we're taking them away because what we were what we're doing is true is I understand it And this is where there is a question is we're getting back to Where we were before the construction, but finding that we actually needed the change in the Regulations to be formalized here to coincide with what was originally posted and what we really want to repost We're therefore not changing anything for the downtown parking working group. They're in no worse position than they would have been as far as If this is a street they wanted to pay attention to where they would have been to begin with Not really Because we put the bump out at the end the spring street on Dickinson you actually didn't lose two parking spaces There were two parking if you got if you go down directly towards spring street There used to be two spaces on Dickinson that you can drive right into if you didn't stop at the stop sign So there are two spaces that went away because we put in the bump out to accommodate for the handicamp Perhaps and the crosswalk there to go from Dickinson the spring street because there wasn't a crosswalk originally between Dickinson spring sidewalk and the spring street sidewalk So yes, technically on Dickinson you're down to and but if you take care of the ones on spring street that we're talking about next you gain Five or a net gain of three Right so we did lose two I don't Right so the other piece so is there any more questions or comments on Dickinson Street because well just kind of in that line So what we're looking at are really some things that have happened on the ground and changes that sort of go back about a year ago And I guess sort of clean up or we're just seeing this now from the parking point of view, but this is This is done. This is on the ground changes that were known a long time ago So if you'd like to walk us through that the other set of changes on on where's it Webster Street? so on On spring Street, we were actually working on a sewer issue We have on Webster Street and as we were laying out the sewer changes. We started realizing. Hey, there's a lot of open space here on the Sort of the north side of spring Street between Ceeley and Webster and as we started researching it We realized that we had enough space to put in a sidewalk and parking so What we did is we've laid it out. We've already dug it out. It's ready to be built We're going to redo Webster Street this year repave Webster Street and when we repave Webster Street We're going to install the sidewalk and the parking so actually this one's ahead of the ball We're asking for you to go ahead and make this town center parking the way the rest of the parking is in this area Town center parking and then we'll there'll be the same When you say town center parking, what do you mean? It's open for a town center Town center permits. That's permits. Okay, because this is a street I've looked at a couple times and has been in play for discussion about whether it would be metered or permit or whatever so Things are kind of on hold with the parking committee waiting for a consultant So this I would just reserve of the idea that we've Disposed of this in some final way because it's pretty close to the area of concern and with the Knowledge of the new construction on Spring Street. We know the parking pressure will increase in this area So this just up, you know, this is a Project known for a while, but it's an area of interest. That's all well And also we we put it to what's there with the other one So when if anybody wants to change the whole area, you'd be changing similar parking There wouldn't be one section that was some type of metered hybrid and then one section It wasn't side-by-side. It'll be the same as kind of how we did this one The south side will be town center permit in the north side's town center Not yet in consultation with the parking committee. No because we're building now and they won't get to it Well Or did you have a question coming? I'm just hoping that when the time comes to make the memo I can take the first crack at it But we probably are still checking to see if we're ready to close the hearing so So the just to be clear as far as the the additional spots that you're talking about in this particular case are between Sealy and Webster on the north side. That's the additional spots which are currently not parking at all There are no parking is grass and there is a sidewalk going in as well further questions. Yes, so you said that's five spaces Which is giving us a net gain then yes, and then the way town center parking it easily goes There's no markings for spaces. So technically there'll be more spaces because everybody there's no marking people just fill it in But there's five Technical spaces for the comment questions So I guess at this point we have to technically I think we have two separate public hearings simultaneously open and So we would have potentially Two hearings to close and potentially two motions to take up if we chose to So Is anyone wanting to close the Chances in another hearing which would be necessary to take action on the motion We can leave the hearing open if we feel like we need to wait until Sometime later But I am yes, I moved to close both public hearings Motion and second to close the hearings Is there for the discussion? Hearing none all those in favor, please say aye. Aye opposed Stain okay, so the hearing will be closed at 750 and So now we can potentially take up motions which I think our most recent version of our motion sheets on the very back page Didn't know if anyone wanted to make those motions or not I would like to make those motions if I could I'm gonna try and then know that people can fix them. Okay, so I Move to approve the parking regulations on Dickinson Street entire length as Presented cross out the words in detail I will never ever make a motion that says that in it in the mooring memo of July 18th 2018 Superintendent public works you can reorder that however you want and It doesn't need to say at the August 13th select board meeting. So this is kind of a backwards motion It's talking about what we're doing tonight, which none of our other motions say we approved it tonight And it's saying in detail by mr. Mooring and that's not gonna fly So we need to show that it's based on the memo that he wrote to us So something along those lines, but you can cross out everything after mooring because it's tonight this brew when you say when you added the The morning memo when you want to put a date with that. Yes, July 18th 2018 memo by superintendent of public works Guilford mooring. Yeah, sorry. Is there a second? Okay, so we have a motion in a second We'll formalize what was the on the ground circumstance previous to the repainting of that street That's why I prefer to say regulations Right changes so Any further discussion hearing none all those in favor, please say aye. Aye Opposed Abstaining we have one abstention That's four to zero with one abstention See if I can botch the next one right ahead. All right Okay, I moved to approve the parking regulations on The north side of spring Street between I'm gonna stop I'm gonna try again. I moved to approve the parking regulations for approximately five spaces on the north side of spring Street between Sealy and Webster Streets as described in the 727 18 memo by superintendent of public works Guilford mooring Parking spaces Subject to the town center parking permit system Since all of these and you can put that in earlier in the motion if you prefer but I'm trying to make it clear that these are different these aren't just Signs that say parking or no parking there There to the town center parking and town center parking doesn't mean enough to most of us It's town center parking permit system Is there a second All right through a motion and a second is there for the discussion Hearing none all those in favor, please say aye. Aye opposed Abstaining from another abstention so we have four to zero with one extension. So thank you for that mr. Mooring Welcome good night Yes, we can why don't we take a short recess and we'll come back to our agenda in about five minutes or so We're back Mini yoga session in the hallway I Didn't know so a suggestion was made that we take up the consent calendar just to sort of finish that section of our Agenda, so I'm happy to entertain a motion on in that regard if we'd like to Which is on the front page of our motion sheet if someone wanted to make that motion or had any I Move to approve the remaining items listed on the consent calendar on the August 13th 2018 agenda as presented So BC and D weren't part of the consent Actually the motion the motion can't be just a consent calendar because those items were not in the consent calendar Right, that's we'd you'd already pulled them out. We already have. Yes. So I just moved to approve the items All right, and there's a second. It's a further discussion hearing none all those in favor, please say aye And so that passes unanimously I will make a quick note I looked at in looking at some of those some of those that are in unusual places had some additional notes about How they choose to how they'll try to secure the area and so that's greatly appreciated by those folks Thank you for mentioning that because we do appreciate it all right, so moving back to section 4 of our agenda action discussion items at the request of mr. Zomek. We'll take up for a III First because we have a couple of items three items relative to chapter 61 land and Two of them are related and one of them is is Not as tied to the first two and so you'd like to talk about that one first. So that's for a III or three So if you'd like to sure So I'll be very brief on this one. This is a very traditional Chapter 61 request that I think the board is quite used to This is a very small parcel of land that is being offered From coals to a buyer Our standard practice is to receive a purchase and sale agreement to then get input from town council And then also get input from the planning board and the conservation Commission relative to whether The parcel of land in in question is something that we'd be interested in buying or stepping into essentially the right of first refusal In this case both the planning board and the conservation Commission recommended that we not Exercise our right of first refusal So this is Rather in the traditional vein of these coming to us the other two are Quite different. So I want to take those together in a in a separate discussion Yes, mr. Zomek just these are typically you know somewhat Understood by us. We get them a lot, but for people who might be watching The this meeting or after this meeting could you just briefly say what we're talking about why what 61 a is and why this comes before us Just to give a little background for somebody who might not be as familiar as we are with these types of requests Sure landowners in Massachusetts have the opportunity to have their to hold their property in three different categories chapter 61 61 a or 61 b And receive a lower tax assessment In doing that they Work with our assessor Sometimes with a forester and keeping their land in active forest production or active agricultural land In exchange for that when they go to convert their land or sell for another purpose They need to notice the town the community in which they're doing this or hold land in this case Amherst and The town has the opportunity for two things one is we Have a right or first refusal we can step into their purchase and sale agreement if it is a piece of property that the town is Interested in and we are allowed to assess the property five years of back taxes When the land is converted to another use So in this case Coles is selling a very small a piece of property to an adjacent landowner of Point zero nine six plus or minus acres They included a plan. This is in In North Amherst off of Leverett Road for the sum of two thousand dollars So this is where I meant. Thank you for the comment. We deal with these all the time so it becomes Rather routine in this case. This is one that fits a very similar pattern to many others And again the conservation commission took this up in their recent Meeting you have a memo from me the planning board likewise did that And you have a memo from Christine Brest wrote the planning director and both of those memos indicate a recommendation that we not exercise Recommend to you that the town not exercise our right of first refusal to purchase the land Yes, I guess that they still State by concern at first and then come back with question if appropriate the original motion sheet and I appreciate that we've been going through a lot of Changes and we've System working in the time manager who's not Drafted some of these motions before but the original motion Was not in the form that we normally have which is to use the words Make it move not to exercise and move to exercise the town's Right of first refusal. There's another piece that's in prior motions and what I had done was pulled out a Motion from previous select board meeting where we had acted on the 61 a Waver and that included And this was my recollection an approximation of the acreage In addition to the description of the land And that's not included in the motions The amended motions that are on the motion sheet that we have before us so I was I guess the Questions I have was since that has been in prior motions And the one that I cited when I sent a note to you earlier today Mr. Zomek, which was to point out the February 12th, 2018 motion sheet And it did include the approximate acreage is that of legal significance and Having worked with our town council for many years. I find that There are No set standards. I mean if you're dealing with different attorneys at Coleman and Page They often there's their stylish is etc. I see no reason why we wouldn't include the acreage so I if we've used it in the past and Working with Ms. Mills You know earlier today to amend the motions that were put together. I believe on Friday I see no reason why in all three of these motions. We don't add the approximate acreage so Mr. Steinberg would like to add that to the revised motion which Does read move to to or not exercise the town's right of first refusal The way the one that had been worded with red was to pur in accordance with MGL chapter 61 a section 14 to purchase Approximately And that one said 0.3 So Instead of the word land that's where it would have it would have fit in to to purchase approximately 0.9 0.096 acres a little trouble keeping track of these three different proper set Motions, but is that the right acreage for that motion? It's three it's four a hi hi hi You got the parcel numbers on Yeah, that's why No part the parcels in the motion 61 a it's parcel a it's the very short name No, it's MGL 61 parcel a oh parcel a okay, that's the it's confusing because the MGL is there Okay Yeah, actually, I don't know why MGL is listed twice That doesn't make any sense to just to be parcel a Yeah, it shouldn't be MGL should not be in there 96 acres of land owned by WD Coles Inc. Which gets me to my second question is we're doing this which Emotion that has apparent legal significance Is it essential that we do this tonight or can this motion be revisited? And come back to us next Monday Well, if we can just if we can just I mean can we quickly redo the motion here? I mean I think the concern is if we don't get it right then we're so My suggestion would be that we do go ahead and take a few minutes to try and get it right now Which is going to be difficult because we have to remove the word MGL from the middle of the motion and hopefully the The a dash Purcell yet. Yeah, it's and have it just start with Purcell We had some cut and paste issues here But to then say that get if we can count on the assistant town manager to get this to KP law and Get it checked before As soon as possible so that Monday we could do a quick and they said oh just add this one thing to it because Frequently in the past reflecting back to what mr. Zomek already said frequently in the past We've had an exact motion written out by Ms. Everett of KP law and that obviously hasn't happened here And so Like you say you deal with different attorneys and they do things different ways But it looks like we had to cobble this together on our own, which is not our strong suit So in that case if I'm hearing the board correctly I guess I'd prefer not to take the time to rework Emotions, I don't see unless we were really trying to keep things Business off of the agenda for the 20th. Yeah, and that's why I feel a little protective of that agenda and I Think we did come up with wording and we can insert the acreage And if needed we can take a corrective action on the 20th, but we'll have acted tonight and then we have the opportunity to correct I was going to suggest as a compromise that I mean I don't really When the wording is right will vote for it It's not taking time out of our agenda on the 20th to take three seconds to vote for three motions and say yes or no So I guess if we're convinced that the substance of these things is acceptable in the former You know, maybe we could we could achieve consensus on our satisfaction Comfort level with the action being proposed and then the formal vote can take literally five seconds next time I don't know Because otherwise if you're gonna do it tonight and have to fix that you're doing it twice If we have to fix it Monday, though, it won't be five seconds. Yeah, yeah, so get it fixed before them by the lawyers I think I really lean toward mr. Wall's solution because I think the next two are Quite different than this one so to give you kind of a feel tonight of The first one which is really as I said a very standard Yeah, versus the next ones which have to do with leases. So if the board is comfortable We could move on and talk talk about the other two and see If you're comfortable doing we could revise the motions very quickly for your meeting on the 20th And it could be a very quick vote on the 20th with the chairs That's the pleasure of the board. Yes, but you you've heard my concern As we get into this could someone clarify usually I don't have this much trouble following these but Does it make sense that Almost but not quite the first two motions are identical Referring to the same parcel numbers because there are two different issues going on because Otherwise, they're the exact same parcel numbers 2d1 2d3 and 2d5 right here It says they're different 2d1 and 2d1 2d14 They're different 2d1 is listed in both So is 2d5 That's my point. I'm not just making this up, but there's other but the art identical No, but why would 2d1 be listed twice? Why would 2d5 be listed twice? So that's maybe I'm thinking maybe there is an explanation for there is an explanation so in the first To the action is Related to the solar north of public Hill Road, so the solar spans multiple parcels One of the parcels is in let me see if I get this Right here one of them is in chapter 61 and the other is in chapter 61 a for agriculture, so I Guess I'd I'd rather you know again. I'm leaning toward mr. Walls Approach here is to explain them to you you can ask questions We will get the motions right for the 20th, and this should be a straightforward vote on the 20th In terms of adding to your notes associated with that all three of these motions currently say 61 a It's in since that's not true based on the materials. We have one of them 61 Instead just just like look at all the peace parts My preference would be Not disagreeing with that But it's it seems like one of the other kind of technical problems here is it would be mass general law Chapter 61 and then summer under which is the lead on all of these and then summer under 61 a summer under 61 summer not in this case, but 61 b So I just wonder our first rapper in accordance with mass general of chapter 61 because Is that like the parent reference? Yeah, I'm not sure that would need to be checked Okay, and then just I just have a I have actually a content question What had come up for me, and I we were discussing these a little more is The last time I remember any conversation about this the solar is that considered a change of use that triggers this chapter or is the solar use accounted for under mass general law 61 No, no, I know I know but that I know we're on the technical but I wanted to make sure you could talk about that a little So why don't you tell us about them? separate from the motions that we will then unpack next time but anyway if you would go through those other two pieces Summary for a triple I again is this should be a straightforward 61 request for And a recommendation not to exercise for a I and for a II Also come with recommendations from the Planning Board and the Conservation Commission Not to exercise the town's right of first refusal, but they are significantly different and both have to do with the solar project that is actually under construction north of Puppet Hill Road, and so I guess I'd start by saying that communities all over Massachusetts are Learning as we go relative to solar and the state as you know is encouraging solar production solar development as part of their energy goals for the next, you know, 20 years and Not unlike marijuana regulations and process We are learning as we go with regard to solar so Again without getting into dates and all of that This entire process started somewhat late We were noticed late because in fact the solar project had already gone through town processes including the Conservation Commission Planning Board etc for the project north of Puppet Hill Road, so in answer to miss Krueger's question Solar on chapter 61 61 a or 61 b land is considered a conversion So we must the town municipality must be noticed of that conversion and a couple of things happen We are entitled to a Right of first refusal and we are entitled to back taxes What's interesting and different about this if you had an opportunity to read your packets is there's no There's no purchase price. This is not a sale. This is a conversion and a lease So the question it begs is do we have the right to step into the lease? No, we don't we are not given the opportunity to step into the lease We are given the opportunity to purchase the property and in order to do that a couple of things They need to take place one is we're still held to the hundred and twenty day notice and Number two it would require any municipality immersed or another to do a couple of things one would be to get an appraisal and third Secondly would likely the owner of the property would likely get an appraisal and see where those two numbers fall we would then need to enter into a purchase-and-sale agreement and At least at the very least enter a purchase-and-sale agreement And likely even buy the land in 120 days, but that's a little bit murky. So that's the clear difference here is that Coles is offering a lease to a company that triggers the right the 61 61 a 61 b process and we have the opportunity to step in to purchase the property not lease the property now This one is a little bit more complicated We will get a little more information on how the parcels layout relative to 61 and 61 a in this case Because the property some of the property will remain in forest production So in that case our assessor has to get Information from the state forester in order for the land to let's say This is about a 50 acre piece of property and the solar is going to go on 25 to 30. Can the remaining land Stay in chapter that question has to be answered by the state forester if the land that is excluded from the solar project is still Timberland forest land that can be harvested then in all likelihood that Remaining part of the property Can be left in chapter the other land would be taken out of chapter and taxed accordingly. So that's where we are Separate from motions that we clearly need to work on So we don't know that's where we are Again, the recommendation coming from staff is that we not exercise our right of first refusal on any one of the three of These we can get the motions right for a very quick Vote at your meeting on the 20th if there are questions, I'd be happy to take them We've been in consultation with obviously David Burgess has been around the table on this and Sharon Everett from Coleman and Page on the content and the The nuances of how we deal with solar, but it is a little bit of a new and evolving Landscape out there for solar and 61 so the question I have is in in the circumstance where the parcels are are The forester comes back and says yes You can keep part of the property in in forest and therefore still within chapter 61 or 61 a whichever applies Would you then essentially subdivide the parcels so as to delineate those different pieces so that it could be assessed properly and and and It's clear where those boundaries lie. Is that what the process would involve at that point? Yeah, my understanding is the Landowner would have to come back with a forest management plan that would outline what part of the parcel is gonna remain in forestry It needs to be a minimum of five acres and In this case, I spoke to mr. Burgess earlier today in this case He thought Coles would likely come back and say that the remaining part of the parcel Again with input from the state forester would they would like to keep in in chapter for forestry but again our action is going to be whether to Buy it or not buy it and we're the recognition is not to purchase and we're there for them Everything else can happen after the fact as far as the slicing of the property for the purposes of tax purposes and I spoke to Sharon Everett about this earlier today and Really we are only able to step in to buy that piece of the property that is being converted So this is a new Horizon for us as well. So it is not the whole parcel. It is only that part that is going for solar being converted to solar So I apologize for the motions. We will work on those But I wanted you to understand the difference between a very traditional chapter 61 and this which I believe is the first one That has come before the board at least in my time with the town Is there further comment or question on on these two? Yes Part of the reason I found this so confusing is I have at least three pages that are duplicates of other pages Which at first I didn't think was true, but really is true And so This was a lot of material all at once and so it's not surprising that some things didn't quite get gelled up the way They'd intended to but yes Reflecting way back to the beginning of our conversation if we show the approximate acreage and we make clear which ones are 61 and which ones are 61 a then hopefully we can Finish this clearly what I would suggest is that perhaps if you Before we meet on the 20th if you get the motions ahead of that Would be helpful mean more than just our usual notice if you get the language from counsel And you can share that out or any other materials along the way that they could sort of paint the picture for us so as to make That part of our meeting on Monday go quicker or quickly that would be helpful. Yes I think it also would be good in the motion yet to be written to reference the Conversion of land for solar or something that gives a little more Context or content to this because then when you go back, I think it has It's helpful. I may not be legally required, but I think it would be helpful to explain that and Yes, Mr. Well, yeah, and similar that's a good point And you know it's to maybe echo mr. Steinberg's point for future reference institutional memory too if someone's to go back and say Did we ever do a lease as a poet, you know, if it just has the 61 and the parcel it tells us nothing. It'll help the future Totally minor point. This really requires a magnifying glass for me I mean, we're not studying the maps in detail and debating the things but for future reference You know if we're actually supposed to do something with the maps larger is sometimes advisable Just never yeah As far as the wording of the motion is concerned at this point I'm not sure that I would want to include things in the motion unless we've been advised by counsel that It makes sense because that's what you have minutes four times is to Put the motion in context But we don't want the motion to be more than we're legally required to have unless we've been advised that it's Okay to do that and So I would you know, this is one that probably being inclined to ask Ms. Everett about attorney Everett the It's cool thing about the map. I appreciate your comment on that the what I missed on the map was that if there had been a larger map that showed pulpit Hill Road in a larger context in the placement of This land I would know what I was looking at but it was really hard to do that given what the map was as well as the size Just because when I suggested adding that language mr. Steinberg looked unnoticeably pained I was not suggesting it wouldn't be reviewed by counsel because we had already said that our motions would be reviewed by counsel So of course addition would then be approved by Ms. Everett or she to see that potential addition Not sneaking anything in Quick comment on the maps. So clearly these are not sure if the board is where they're not our maps These are the maps required of the applicant So I guess in future We could ask the applicant To provide larger contextual maps. It just creates a lot of work for staff if we're actually Creating a contextual map for all three of these And then we get into the detail of where is the solar going on the the various parcels? Which is really they have all that information. It's all in engineering drawings. So Yeah, we could we could ask the applicant There's my last point to make is that the next time this comes up it might be before a different body then the select board and So anything that we learn from this experience can help in how we're going to inform Counsel if they're the ones who are making that decision as to how the decision is being made I'm assuming that it's a council decision, but we've got others to figure out Going into a big guidance book So I'm gonna ask mr. Zomex and see so enjoyed explaining this to us earlier to try one more time to explain to me Why it is that two of these motions list three? That all the parcels in the current second motion are also in the first motion, but not exclusively also in the first motion And I got lost Shake of time. I don't just don't try. Why would we do that tonight? That's fine It's like words time tonight if I could let's just work on those motions again Maybe there could just be a couple sentences that explain that That won't be part of motion. We will Right, we will Determine that Into parcels being 61 and 61 a I would assume they could not Hearts of parcels can be in 61 and 61 simultaneously Hearts of part. Yeah Okay That can be clear. I'm just curious that was not to don't belabor the point that I did anyway, so So I think we're ready to unless there's other comment or question on this I think we're ready to move move forward with this Our agenda a little bit So next up we have a Charter transition update or topics for future council consideration I guess in some senses we've sort of touched on that second one a little bit relative to chapter 61 But I think actually speaking of that as well We were talking earlier about Licensing of temporary licenses and so that might be a piece of advice as well to sort of share with them as Let me can I make a note. I'll recognize you Yes at the risk of sounding abrupt What good is it to write that note on your agenda from the standpoint of we talked a couple times ago about the idea of a Google Doc some piece of paper that we could add to a clipboard I mean, I don't care how low-tech or high-tech we need to go But we just keep spinning it out here at meetings And maybe it makes the minutes and maybe it doesn't and I just I'm not feeling it That's a way to approach it's a matter of getting to it, which I haven't yet So but and I don't mean to imply it should all be on you. I mean, well, that that's what once I get the Understand how we could start filling that in because if we just keep tossing out ideas and I'm not really sure who's catching them Right No, that's a point we'll take in and you know Wish is we're nickel. We'd all be rich, but No, it's it's an area that I definitely want to get the beginnings of started and then get it shared out to you guys so that we Can be more concrete in in sort of putting those together Yes Yeah Deadlines are always good How we say the 5th of September Wednesday meeting the Wednesday meeting the first of two in a row We'll have a thing to start looking at Yeah That will help yes, sir Did you want to talk about the meeting schedule in a different context or would it be okay to bring it up now? Now we'll be fine now would be fine. So we have this beautiful new schedule My question is given that the charter states that the town council will be sworn in by noon on Monday December 3rd. I don't understand how we're having a meeting that night. So we're probably not having a meeting that night. So We will have a meeting We will have a meeting that day So I've had a brief conversation with the manager a little bit about this and actually at a gender setting We talked about this a little bit. It's likely there may be some actual real business to be done on the 3rd. There'll be some License renewal or common Vic or something like that. So we might have a very brief Morning meeting and then a more ceremonial passing of the torch as it were at noon, which is when the council actually takes Takes office and then but you know those details are still Open for conversation. So so maybe we could talk about that for a moment I say with the charter transition because we're not all at agenda setting obviously and I don't want to have a big party discussion as being one of our Necessary agenda topics perhaps between now and then and I can happily leave that to agenda setting largely But I think it's important that we publish on this schedule Which does get posted a couple of places down around town hall that we're not meeting that night We are simply not meeting that night. It's gonna have to be a day meeting So I think we should work out soon when we can attend that and it's going to be during the day on a Monday Prior to noon and we also at this point I believe unless mr. Bachman's already decided we don't know when the inauguration so to speak of the counselors is it just has to be before noon So if it's at 11 1155 8 30 a.m. I don't know But hopefully it well it seems it would have to be after whatever select board meaning it is that we're having that day So I would just ask that you guys work that out and let us know fairly soon Right so it it has been mentioned and thought about but not in any great detail Not only I think it might note before noon, but actually we would finish before noon when we sort of You know go off and become fairies or whatever. We don't know if the council will actually Adjourn their meeting at noon or in the evening No, we have they have to be sworn before noon And we are surely not going to just trot them in front of the town clerk's office to raise their hands And call that done. Excuse me. We don't really know what we're doing But I think that would be I think our business First of all is to figure out our meeting scheduled to conclude our work Before that so we can make a note and then the rest of it will sort of unfold and we should be part of Planning something that could be a little more ceremonial And it may have to do with when the swearing it may be around the swearing in or whatever that is but Sort of too. I'm just saying to separate we have to finish our work and we're reserving that morning if there's Some straggling things that might hold somebody up the license Then we would voluntarily participate in some kind of more ceremonial part of a transition between this board and the council Being sworn in or I call it seated but sworn in and that has to get figured out and maybe we assign that to You know one or two members to think about along with the manager, but it's like I'm just trying to separate the two things I appreciate that I just don't want the audience to walk away thinking that the inauguration happens at noon And we have until noon to figure this out. We don't we have to figure it out I assume we should decide we're going to meet at 8 or 8 30 that day Be done with it and know that the inauguration will take play the commit swearing in It doesn't have to be a big ceremony, but I assume it'll be kind of something and that'll happen But it has to have happened by noon. That's all I'm trying to get across I'm just it's a little slowly to belabor belabor this now, but say We know we have a very light agenda of two items And there's an event Around the swearing in at noon We might want to meet at 11 so we could be here for that and not come in at 8 30 And then have to leave and come back. So I think there's a logistical piece that we can't figure out right now But it is Being thought of let me put it that way But I think you're right though that given that that would not be a typical evening meeting Yes, we need to know that that needs to be identified as such and it's not a regular meeting either And so that needs to be crossed off. Right. It just needs to say final. Are we talking regular? We're talking about ending some time Well prior to noon so that because I assume it'll take at least five minutes to read to the 13 counselors They're swearing in Even if we don't do a big ceremony, which is going to be up to who? Who's it up to as to what that ceremony looks like? Us and the manager I suppose most of the manager because it's His counsel to work with So party planner. That's right I think we will Take on that sooner than later, but mark down here that it's not a regular meeting, right? Sometime prior to new completed prior to right? Yes Probably as early as the 20th. We'll have that changed so speaking of the What we're doing on the 20th The next time on our agenda unless there's further things or anything that you needed to mention I'll tip to the other topics under charter transition The town manager performance review fiscal year 19 goals. I want to express my thanks to miss brewer for having Taking our fiscal 18 goals and done some editing to offer us something to work from so in our packet is is A fiscal 19 performance goals in draft form That we can Begin discussing and hopefully getting um I think one of the key points that that she that miss brewer shared with me is that you know If you start counting how many meetings we have left miss brewer mentioned this earlier off off Off camera is There's not a lot of meetings left and so, you know when we start to set goals or try to shape What's happening over the next three months really? We have to be fairly focused on Concrete tasks that we're asking the manager to do and then potentially providing Our suggestions and advice relative to the rest of the fiscal year and the To the council So I thought as as people have looked this over hopefully over the weekend that they may have comments or suggestions relative to this document to get us started I didn't think we'd necessarily vote it tonight, but if we get so motivated obviously I would not be opposed to that but People had comments or Questions and concerns about I think there is a red line version We're way in the back. There's a red line version of this The red line version So we can take a moment to look it over So basically if I might yes, I didn't change anything after So basically on page two of the red line version you can see when it starts fiscal management Those are just exactly what the goals were right that we just evaluated him on those didn't change It's just the preface to that that's different. So I didn't sneak anything in there to change any of that wording Do you want the red line one? Yeah, just some While my colleagues are reading I'm going to ask the assistant tell me a quick question relative to the One of the points in here at the massworks grant Is there a is that a rolling application process or is there or are there specific deadlines for mass work grants? Uh, no, there is a specific deadline which I was gonna Inform the board about it was last friday, but yes every year in august My massworks published as it did Accomplished Submitted our grant on friday I can tell you more about that in a few minutes Cross it off. We can just say it's done Which number is it? It's b a 1 b a 1 b on the front page I read it in like I think it's submit or resubmit Well, because it's you don't take the same application doesn't matter. It's done. It's done. So it will be an accomplishment Already got one accomplishment I wouldn't take it out because it said in the Yes, the reason I said it that way is because I thought the deadline was this month But the reason I said it that way was so that The town manager could take credit for something he said he was hoping to do in his year-end review And rather just being like oh the things he said he was going to do who cares unless he hasn't done them yet It's like hey I was hoping you would say We resort that there was a reason that we hadn't and that would have dealt with it as well. So I have to uh three a update select board on continued implementation. I think there's Yeah There's a typo And then uh-huh 5f wrong town council No way seri. Let me down Yes, it sure is bonus points for me and then yeah a little more content. Um, well, we talk about um You know the appropriate relationship with this one and that one. What about appropriate relationship with the campus community coalition? Because this is another one with select boards represented in without a select board I you know, it's not as major as some of these other ones, but I would want to add that to the list the same kind of language between like C and d or d and d. Would it yeah somewhere in there throw it in there And you can and it's the it's technically the UMass community campus and community coalition Yeah campus community coalition Since it's a coalition it's not UMass, but that shouldn't say UMass Amherst campus community coalition To something something something under age drinking And there's no reference in here to the regional school district planning board that's currently working between with The planning committees of Amherst and Pellum on elementary Hmm You know, I wonder why I didn't pick that up from the other Because it may have been a process that was too new a year ago. Um, this has really moved along Does it go under fiscal or does it go under long range It might you pick Because under fiscal is where we have the assessment method because that's pretty short term as well as long term But does it belong given that the other is talking long range is currently talking about the charter transition plan and Fort River school feasibility study Maybe that's the right place For the is it the regional school district planning board Pellum and Amherst Yes probably Because there no actually there are a number of issues that I know that mr. Hoffman is already working on Relative to that process Because the French legal issues that come up What words would you like beyond coordinated planning and resource allocation something along those lines? So what what would be good words support long update select board on The action, I mean he's gonna keep doing it, but we don't want to hear about it Um Or is he just supporting it? I think that it's a little bit of both. Uh, provide support to the regional school district planning board is appropriate and Um, including updating select and update the select board like I said in b on council after December Okay, I just want to make sure there weren't any other technical words I needed in there other than Oh, I think I think I could literally just copy be and say instead of Fort River school feasibility say regional school district planning board I think the most the important thing is just to put it on the radar screen his night and Do you want to say pre k to six or should we just Just we say elementary we should probably say something It could say you could you could go either way pk to six is only Well, it may just be tiring. I'm looking at three long-range planning number five Down here Oh, I don't take any responsibility for those. Those are the the shears Nope not taking any responsibility for that many or so that you are those are the ones we already had You were talking about the preparing materials and advance. Yeah that that I'm not cross. I didn't cross anything out Okay, what my point was is here's the cover For the for the eval You guys figure out what it is you want to do We're this in theory. These are the short-term goals We agreed to between now and the time the town council takes effect After that rather than saying go find them. We'll say here they are do what you want with them See if you think it's done some of them might be done Some of them not. Thanks for doing this. Yes, greatly appreciated And then I know what it is. What I would suggest for us relative to this Is that Brewer would be so kind as to add the edits that have been suggested I can't do that and then share that back with us and then if if we have additional sort of comments or whatever we can One of those back to you and then we'll put it Won't take it up on the 20th, but perhaps Maybe the fifth or would we do it? When are we supposed to talk about Sure, look at an actual timeline This the 20th The packet for the select board meeting will include fy 19 goals. Right. Do we vote from that evening? And then monday the 20th We continue the discussion And we can do it Then or not depending on how complicated it gets. Some years we drug it out to november Right. Exactly. Probably not a good year to do that. Right. Not a good year to do that Yes, if one of us did send miss Brewer a change And that would be before we got to talk about it if you could You know with color or whatever to show that as a suggestion so that it would come back for inclusion You know a decision of the whole if there was a new one Right. I think the question I'm having is I think when when should we have a conversation about Taking action on them. Do we think we want to do that on the 20th when we read all of the evaluations? Or do we want to wait till the 24th or do we want to wait till the fifth when we have an evening meeting more like our so what I What I'd like to do since I have one part of this is I would like to go ahead and make those edits Tomorrow when I have access to the same platform I had to use done it on originally And get that back out to you and then I think it could be in the packet for next week And then if we use it or we don't right. I mean, I definitely would want to put it in the packet for next week I just to know I just try to get a sense of the the board about whether they want to take action on it that quickly or It may depend on how the evening's conversation If I get it back to you tomorrow and then they come up with six more ideas Right. All right. Well, what we'll do is we'll Mr. We'll make the edits. Thank you very much for that and share those back out with us And we'll make sure to include it in the packet for the 20th and we'll Go from there, but um barring any other Comments or suggestions at the moment. I think we can potentially move ahead with our agenda so So next up we have committee boards appointments and reappointments we have A confirmation of a couple of appointments by the manager um, and I didn't know if if We needed a little intro on that from someone who might have participated in the interview process Relative to those appointments or if we just want to take our motion Move on or Find the right piece of paper Here it is So these are appointments made by the manager that we confirm Um, I'm going to bring this up for miss mills benefit Um, we usually don't put cfn But if we do we try to redact any personal information. So in the electronic one if you can Or if you didn't post it then Sort of block out those things that are sort of personal information, but Um, which you may have done. I didn't look at the electronic version. So thank you if you did Um Could could I pull up on that? I believe what we traditionally did and I don't know because I didn't check the electronic packet So this may be what we already did But I believe what we traditionally do is we have to list the name in our list of topics because for 48 hours notice Based on the most recent open meeting law revision But we have only included the caf in our paper packet We have not uploaded it period no redaction. It just doesn't get Is nodding us nodding. Yes, that that's what and so then we're fine. Okay. Good. Okay So unless there's comments relative to these Just in motion I think that uh I kind of repeated that I believe that it's in uh, mr. Bachmann's memorandum too, which is Probably in the packet both online and otherwise but We are very conscious of the fact that We are not making appointments to boards and committees unless it is to bring the Number to the point where you have a quorum Plus one so that the committee's boards can continue to function and This particular Board is in that situation in the historical commission. It is important that it be able to meet Because it could have a Historical a question of demolition or some other issue that might might arise So Actually say one other thing in relation to another committee And then we but we can take it up for discussion separately only people wish to That the public arts commissioners in a very similar space and As far as I am aware now Mr. Wald is a select board member who is the Um lay us on to that committee Along with the committee chair Mr. Bachmann will be Interviewing people who have submitted CAFs And it's exactly the same process that I just described that caused us to make the decision to go ahead with that appointment process I have a question about term length I believe Based on our previous discussions And we obviously went around about this for a while when we were talking especially at meetings prayers town meeting Which were of course also televised just like these About how long we should extend committee appointments for etc I believe that I don't personally care how long this term length is because it's entirely up to the council on the town manager To sort that out later So if they get to a committee where they feel like they Need some change there's I don't believe that there's any I don't think we're putting the we're binding the council or the town manager in any way by saying it's to 2021 If they decide later that they don't want the terms to last if they want to Stop a committee if they want to make a committee different etc I think they have those options So what I'm saying is I don't think we need to sweat the length of the term at this point and given the council We'll have so many other things in front of them and given that in fact the historical commission is one of the things that actually Is required that we have And so it's much less likely to be subject to a we don't really need that any more conversation Um, I I'm not concerned with the term length. And so I think 2021 is perfectly reasonable and under those conditions um Just to go along with how Contrary I've been tonight I think it's awkward to Change somebody's position if they have I think the expectations for the appointee on a longer term Are different where people could get? Offended or have different expectations and I think it's more awkward if There were restructuring or a change of membership to have people who just got appointed for three years I would be more comfortable with going to 2019 or maybe even at most 2020 Um, yeah, I understand that this is a committee we have to have I don't expect it to be done away with but I think that we may be going beyond Um, what we should be doing is not about these these particular people being suggested at all But I am uncomfortable with going to the full three-year term almost three years Mr. Walder mr. Steinberg give the opinion about that Well, the charter provides that and All committees except for a couple of ones that are specifically named of which the two I've just mentioned are not among that list That appointments are made by the town manager subject to submission to the council Which then has the right to Say no, I think is essentially what it is um And that's the purpose of this whole Transition provision is so that they have that opportunity to Look at what the appointments are and say hey wait a minute. I have a problem with this particular proposal Going out to the length of time then becomes problematic because I think that it frustrates the council's ability to Provide that oversight over appointments and confirmation of appointments that was You know a part of the charter that was just adopted by the voters So I think I would tend to go a little bit I'm sure I certainly would go until June 30 of 19 because I think it would take that long for the council to get to this kind of a thing but um There's Going out this length of time seems to be a little awkward a little overreach beyond Uh what the transition provision was envisioning Mr. Wall in the interest of full disclosure, I should also note that I'm related by marriage to the chair of the commission, but I mean I have so I have no preference for the length of term I guess I just say two things. I mean number one the town manager who says he Allows us to change it if we think it fit and that you know, there's often a learning curve for these things In this case, we have two very well qualified candidates very different in background, but both knowledgeable and both quick studies So I think they would get up to speed I think they'll be up to speed a lot faster than the council will be council will be uh, so I don't know I guess I'm trying to ask myself in my Hypothetical scenario what would move the council to reduce the term if we set it Uh Unless it seems to me once simply wants to have direct control over things, but since it's a town manager appointment I'm just Having trouble imagining why the council would wish to change it, but that's just for whatever it's worth The main thing right now is to have competent people who can do the job For example, if demolition hearings go up and so forth and then confident these people could so that's That's good for the short term anyway Miss bro and absolutely emphasizing again that these are excellent appointments And we are not in any way talking about the people we're talking about the spots And so I know that's awkward when your name's on something, but we're really not talking about you We're talking about spots And I think that this comes down to one of those questions that's going to just have to be sorted out To a large degree we can make some decision here We have to but then The real nuance of it is going to be sorted out by the council because Just like Framingham Went through a transition slightly different because they have a mayor, but they went through a transition where it said That they had to that the council had to approve the mayor's appointments And so but what does that mean? Really because does that mean that the Mayor puts down a name and says I want this person Does that say the mayor puts down a name and a three page resume and why this person's better than 15 other people? Or in some cases the councilors thought it should behoove them to go off and google the other possible candidates for that sort of thing So it's all like a cultural thing I think to some degree when it's not laid out in the charter as to how those decisions are going to what That council is going to decide to do it does it seem an Commission like this it would be especially foolish given the learning and the Legal nature of what they're doing for the council to say, you know that historical commission We want to take a look at that whole thing. Let's just blow it up and start over Mr. Towne manager you can bring us back some of the same people But we want to we want to make sure we vet all of them We didn't expire all the committee appointments, right and it didn't tell us we had to expire all the committee appointments so given just all that and that Unlike so many things we do when we can say we did this for a very definitive reason This is a little gray out there And it's going to be up to the council how to work with the manager on how to interpret it So i'm Fine with going shorter as well having broached this by saying I was fine with going longer And I would hope that june 30th 2019 would give enough time If that's the decision that then the town manager, you know say long about february or something Would be thinking oh these people are working out great I want to make sure I get their names into the town council to continue beyond that because otherwise We may wind up back in the same boat with not having enough people to do things because we don't have in front of us How many other historical commission members might have their terms expiring on june 30th of 2019 or might move out of town Like people do etc so I Appreciating all the complexity of this and not wanting to leave anybody in the lurch But yet not wanting to frustrate the purpose of the council getting to vet appointments I'm I'm basically fine with anything With something that works for you. I get it. Well, just to respond I think mr. Wald's point about the learning curve is a good one But I think by making it shorter I would have quite reasonable expectation that people would continue after that We most often reappoint, you know, whoever the body is I think the likelihood of reappointment is large So not discounting the learning curve because it doesn't mean you're fired after If it were to be um june 30th 2019, which I I guess that's probably how I would frame the motion Unless people really do object to that Do you like to make that motion? I moved to confirm the town manager's appointment of Patricia oth and robin fordham to the historical commission for terms ending june 30th 2019 and I I Should there be like a comma or is that for terms ending it? It should have been a comma and a small f. Yes, so that's how I read it. I read it comma small f That's what I heard you say And there's a second Is there for the discussion? Hearing none all those in favor, please say aye. Aye closed So that's unanimous Thank you to everyone who applied. Yes, absolutely Um We have on our agenda the bylaw review committee. Is there any news relative to that that you know of this? No updates that I have tonight All right, and so next we come into let me make sure we're met We have approval minutes which we could do now if we want to take that up Or we could go into our town manager and select board member reports Shall we do minutes? Just to sort of finish motions anyone Just timberg did you want to offer any comment relative to the minutes that are available to us? No, I uh submitted corrections Are suggested corrections and uh, they were made and uh, they're incorporated in what you see And uh, I don't know what else to say. All right, would you like to make a motion? Yeah, okay I move to approve the minutes for the following select board meetings may 14 2018 may 16 2018 may 21 2018 in june 15 2018 is presented Is there a second? All right, so we have motion in a second. Is there for the discussion? Hearing none all those in favor, please say aye Aye opposed abstaining one abstention And there are about a dozen more that have been sent to me for review so that As fast as I can get to him I will get him and turn him out but not for next week when we don't want to add to the agenda So again, that was a vote of four to zero with one abstention All right, so I think from the formal sort of motions if the marks on my paper Correct. We're down to Reports and comments so the town manager report or in this case the assistant manager report or the acting a manager report Would you like to take us through a few things? sure Knowledgeing the hour what I thought I would do is is just Take this opportunity to to highlight a couple of projects that the town is working on And I'm happy to take questions Maybe at the end we can jump back but Love an image is worth a thousand words So I thought we'd quickly run through some images here and I could illustrate where we are in certain projects I know the board is well aware of our dog park plans for the old landfill off of a old belch town road You were made aware that we received a twenty five thousand dollar stanton foundation grant Recently, I just received the check Today as a matter of fact So um, that is excellent news It really puts us in the pipeline if you will with the stanton foundation For bigger money and the construction grant. It's a price. You didn't bring a blow up of the check It's about this big, but it's I don't think it'll bounce. Um The stanton foundation grant that we will be going for is is in the order of two hundred two hundred and twenty two hundred and forty thousand dollars in that neighborhood The next steps are that we will be engaging an engineering firm to do what's Layperson's understanding is a reuse study Essentially, we need to look at that section of the landfill and make sure that it is okay for the purpose we intend it to be I spoke to mr. Moreing mr. Skeels We are quite confident But depe requires us to do this study as I've said before in public meetings That section of the old landfill was actually the stump dump So there is no refuse under that section. It is all organic material So we think and that's one of the reasons that's one of the the criteria we used Is this a safe place for dogs and people to recreate? They've been doing that informally for many many years, but that section is um, um, we think a very appropriate place So we're lined up with stanton We are in the process of contracting with berkshire design group out of north hampton They have worked successfully with the stanton foundation a number of times. They have Developed a number of dog parks Peter wells and his team. We feel very confident They developed this conceptual design, which we will now take to a full design In total we're talking about two acres maximum The biggest challenge for me and for town staff Will be how do we coordinate this process with the solar landfill process at the New landfill across the street near the transfer station And how do we design this park so that it can work with our bird conservation area that's being required by the state So as you know, most of the land this this, uh, concept you're looking at, um If you can envision the highest part of the old landfill being at the top of the slide that's facing due west So all the rest most of the rest of the landfill will be in this bird conservation area fenced Excluded from that will be the dog park The sledding hill if you will to the south and the robert frost trail to the south so the entire Cap of the landfill needs to be fenced and will be essentially, um grassland bird habitat for the grasshopper sparrow and any other Grassland birds. So we're excited. We envision a planning process a public planning process Um, uh spearheaded by the dog park dog park task force with staff support Taking until january or february and then our hope is to put it out to bid in late winter And a goal would be to be under construction late summer early fall of 19 So that's the quick the quick synopsis. We're really excited about it. Keep in mind There is $90,000 the town meeting authorized through cpa to match the money from coming from stanton So we'll be working very closely with stanton The the my contact at the stanton foundation I believe they have something on the order of 40 dog parks going at once Right now throughout the state so, um They were very impressed with our application very impressed with our site selection and very impressed with the process that Jim piss-drying his chair and the dog park task force have done so kudos to them moving along Going north Let me say a bit about study of buffers pond and I'll I'll say a bit about the press release that we sent out To you and and via social media today. So, um We are in the beginning stages of doing data collection up at buffers pond. This is a picture of the umas geosciences Um, um graduate students and staff Working with beth wilson our wetlands administrator to begin the process of gathering And creating a bathymetry study essentially we want to know how deep is the pond the entire pond And most importantly how deep is the sediment? This is all in anticipation of coming to the town and In the coming years and finally getting to this question of when are we going to dredge? How much is it going to cost to dredge? What's the process to dredge? We have about 25 000 dollars that town meeting approved a few years ago and we will be using that money to Get all of the pre permitting work done Fortunately this work that is being done by umas is coming to us as an in-kind donation So we're saving potentially some thousands of dollars by having umas do it with us And they're using it in their classwork and graduate work and we are going to be the recipient of the data We are now talking with both umas and we'll talk with some private consultants about sampling the sediment Um, we of course before we would have to dredge We would have to sample the sediment to see if there are any heavy metals or any contaminants in the soil In the pond I do know when it was dredged 20 years ago that they did not find any heavy metals, which is really A very good thing for public health, but also a very good things in terms of cost savings So we're we're embarking on this. I'm very excited about it. It's it's a very small step forward But an important one and we'll come out with a map of both the depth of puffer spawn But also the depth of sediment Where does the kushman brook deposit the sediment as it enters puffer spawn? So a good first start Next slide. Well, why don't we stay on puffers for just a second and I'll say something about water testing So, um, I did send you an email and we followed that up with some social media A post today Unfortunately last week we had two water samples at the pond that tested High for E. Coli bacteria levels. This was on wednesday the 8th and we were required to retest on the 10th Um, those samples came back on the 10th And um came back today and that indicated that we uh for the first time in my 10 year with the town 14 years. We are required by the state to close puffer spawn to swimming Um, this is not an unusual event for similar water bodies in massachusetts I want the public to be aware that we test puffer spawned weekly This is the first time again in the 14 years that I've worked for the town that we have exceeded Levels that required us to close it to swimming. I think the causes um Are primarily the amount of rain that we've gotten recently the runoff entering the kushman brook and likely The turbulence that are being stirred up by the volume of water that is in puffers at this time of the year um We retested uh our our health inspector susan malone retested the water today as is required And we expect results back tomorrow My hope is that we can reopen the pond But if it has not reached acceptable levels, then the pond will be remain closed to swimming We've posted both beaches Uh, if you do visit the pond, you will see very prominent signs at both the beaches and kiosks And as you enter the um the pond parking areas And we'll continue to work with the health department closely to make sure we do not reopen the pond until it is safe so um That is where we are in puffers pond And I can come back to each one of these I want to get through some quick updates and then we can come back if you have questions I'm moving to the south another pond that I know the select board has received a number of emails on is marker spawned Which is off a pond view drive Is there? Is that still good? Nope. No It's missing r marker Marquards A marker spawned Um marker spawned is in off a pond view drive It's a small pond as you can see But I know the select board from time to time receives a group email from concerned residents who live in orchard valley The good news with all the rain and the hard work of the conservation department and the dpw Last fall we installed that flow structure, which you see new flow structure at considerable cost of the town We installed that and it is working quite well and orchard valley now has a real pond for the first time I'm told in about 20 years. So wildlife is enjoying it people are enjoying it There are our our wading birds and ducks and plenty of aquatic animals. So Right now we're feeling very good about that the conservation department also is Doing some other improvements to the trail there so Again, we feel very good about where we where we're at. We're gonna Meet with adrian terese who is kind of the neighborhood Outreach coordinator volunteer if you will and we're going to meet with her and the neighborhood In the fall and talk about some of the other improvements we plan for the area So marker spawned Can I ask a question? so This brings up a question for me relative to You know any number of sort of wetlands that we have and we have a number of them around town One of the concerns that often happens usually in the early fall but sometimes over the summer is is mosquitoes and and illness bearing mosquitoes like West Nile virus Triple E Which I can't remember. It's your neck wine something Encephalitis, you know So when we have a body of water like this is that That Make us more susceptible to the sort of issues with that Not so much because we have the sort of corresponding balancing factors as far as the environment as far as Those that eat the mosquitoes those, you know birds and Aquatic life that eat the mosquitoes, you know, sort of what is uh as we as we have these kinds of You know circumstances within our town and we create more of them by virtue of you know Sort of reinstalling or installing a flow structure to You know sort of reestablish something like this, you know, what what potential risks from that sort of public health standpoint? Do we do we run up against? sure I'd say briefly I'm not an expert on triple E nor am I an expert on mosquitoes first of all this There has been a farm pond often on there for the last 50 years plus Um I would say that the condition that the pond was in prior to us filling it was probably more of a Mosquito breeding ground than a pond a functioning pond with some fluctuation So what was there was a swamp that occasionally filled and would provide My guess as much if not more breeding habitat for mosquitoes My understanding is that amherst has never sprayed or taken an active or aggressive Stance with regard to water bodies that might hold breeding mosquitoes It's really Kind of a blessing and a curse that amherst has so much water the blessing is we have a lot of water We have beautiful water bodies. We have the mill river and the fort river and all of their tributaries Um And those provide benefits all over town Um The the downside is that all of those wetlands and all of those resource areas make some things challenging In part it makes building Challenging in certain parts of our of our town with regard to high water table As I learned last week as my basement flooded But um, I don't think by maintaining this pond We really added to the risk to people in the residents of Orchard Valley. Okay. Yeah, the reason I asked the question is just to more broadly not specifically about markets, but but just the the sort of You know monitoring and and uh Observation we might do in much the same way you test the water at puffers to see if the ukulele levels You know staying within a safe and acceptable range. Do we look at miscita populations or other You know things just sort of broadly wanting to understand sort of what the requirements are and what you you know What we find is is working for us and it's not to suggest we change Any of the open water we have at all again, it'd be a great Question in the future and I can't speak for miss fetterman, but I have had many conversations with her as triple e and other other mosquito borne illnesses have been Raised in the valley. My understanding is that miss fetterman is a part of all of the networks that include regional testing of of mosquitoes for the various Diseases that they may carry or pass on And she is actively in those networks all of that information is shared with her and shared with staff here if we do have You know dots on the on the screen Geographically here in the valley. So I do know that staff You know are on top of that Because I've been part of many of those conversations through the years great um Before we leave south amherst just a quick update on groff park another water feature, but will be chlorinated We hope we'll never have mosquitoes in it But I'm very happy to say that our group that included Staff and board members committee members From lsse. We are moving forward with the the bidding of the groff park project in the next couple of weeks um, so again, uh board members committee members of lsse bar bills and her staff gilford mooring and his staff my staff including planners as well as Conservation staff worked very hard with berkshire design mike lou To come up with a design for both a spray park and a playground And pavilions that we think will be excellent additions to groff park and that should go out to bid As I said in the next two weeks Again, our plan is to have as much constructed before the snow flies as possible We're a little bit later in our time frame We were a little bit more deliberate which was wonderful and took a little more time Making sure that our design was solid We had a number of community meetings both in apartment complexes in south amherst as well as at crocker farm Where we got a lot of feedback And I think we're very satisfied with that design And again, we will be under construction this fall with a goal of some sort of a ribbon cutting in june of 19 And having that park be open and new and fresh for next summer. So I don't have a photo of that, but We'll use our imagination on that one next Mill Street bridge moving back up north I'm sure the the slick board is well aware that the mill street bridge has been removed and I had a couple of slides here showing Showing the deconstruction of the old bridge And you're looking you're looking uh on when we stopped there you're looking uh to the south southeast Toward the call it the difficult curve Ups and hill road from mill street and the construction crew has been working now for a couple of weeks if we go to the next slide There we go. Um, this is kind of wait a minute. We took one bridge down and we have another bridge This bridge is actually put up to hold the sewer line that crosses So that's a temporary bridge that needed to be put in place to carry the sewer line Across so um conservation staff dpw staff Have been monitoring this project. It is a state project My staff person beth wilson was out there recently reviewing erosion control measures you can see some of those the the uh orange A buoy type structures down in the water Our goal is to try to keep Construction debris and sediment out of the mill river as much as possible during the construction so again, um All systems go here. You'll see More deconstruction happening for a couple of more weeks and then we hopefully will be able to update you in early september with Some of the actual construction happening First with the the new abutments going in And again for those people watching this, uh Suckboard meeting sometime in the future Um A reminder that this bridge will carry one way traffic And then on the upstream side on the dam side will be about a 10 foot wide multipurpose path That will take people safely around the difficult corner up to sandhill road So exciting news there. Let me see. Do I have other photos? Is that it? And that's it there um And then lastly just to close with our mass works grant that I referenced earlier Happy to report that again planning staff economic development staff and dpw staff working together Submitted our mass works grant on friday the 10th The total is just over two million dollars in the grant No surprise. I hope to the select board that we are again going for Money to improve what's happening down in north amherst all the exciting Developments in north amherst the goals are really threefold To to improve sidewalks bike lanes the streetscape On route 63 and in the village center close to the north amherst library To promote more efficient transportation to umass to and from umass And to create a civic core a civic space Between and among the library school functions and the recreation field the so-called cowfield This is our third time applying We've done extensive outreach to the state Mr. Backelman In various visits from j. Ash and the governor and other state representatives From state government. We have made the case that we think this is a very strong application this year We think it goes very well With what is happening with the beacon project the redevelopment there of both housing affordable housing and commercial and retail space so we We feel good that the application is is in and we received a lot of support letters From the chamber from umass and a number of other entities that supported the project So about just over two million dollars and we will keep you posted And hopefully we'll have positive feedback in the weeks to come I think i'll stop there and take questions This cover she was quick I was first um So i'm glad that went in again. I think it's important. I think we should it should be granted um My support letters are great. But um I think it's often in the political arena that we either get or don't get these some of these grants and I'm wondering um our role select board how we can Use some of those political um levers to help advance this We're a little bit handicapped because our delegation is changing But i'm wondering if there's a role for us You know Beyond a letter but to do some of that behind the scenes because I I I feel like a real aggressive law being on this If there's a role for us in that that that might make the difference I guess I defer to mr. Backelman. We certainly have He has done some of that and I guess I would defer to mr. Backelman and the chair to perhaps have a conversation about that and through the chair You all take whatever action you deem is appropriate in terms of that Absolutely Yeah, is the design The detailed design still a matter that's being worked on or is a future item It is um we left We left open The specific nature of the design um you all recall that we referred to concept d Which was bringing sundaline road over to the north of the north amherst library to meet route 63 We are still promoting in the grant That general concept But we also wanted to focus on improvements to the four-way intersection at Meadow and pine So in terms of the specificity is this a signalized intersection or is this a roundabout intersection? We were not specific on that we Were we're up front in the grant application that there still needed to be some more process and some more Discussion and and engineering work around that that that part of the grant Yes Because there are two things to just port out for everybody and that is that one of the heaviest backups is eastbound on meadow street Getting hung up by people making a left turn To go north towards the white what's now a y-intersection The other problem that's been in there and this is because I have a lot of contact with staff at the north amherst library Is that there used to be a crosswalk and i've talked about the sith mister bachleman from Roughly where the church is over to the library and it was removed at the time of the paving. There is no Crosswalk marked on the street and i'm told because it was a state project and it did not meet state standards It couldn't be replaced Well, we're now putting more traffic if this under this plan on that street And we still don't have a crew and if we don't have a crosswalk for pedestrians to safely access the library From the side where there's street crossing I think but it's a problem and needs to be attended to We're way out of our realm here Just have a good I know that mr. Bachleman is aware as as is mr. Moreing about the crosswalk Clearly if we're successful in getting the grant all of the pedestrian bicycle Traffic issues will be addressed as part of a master streetscape design for That intersection including near the church The former wachovas store the the parish center and the library and and north points north So I think to mr. Steinberg's concern We none of us want to end up with a design That is not Safe provide safe crossing for pedestrians and cyclists in that area Having grown up in north amherst. I am very aware of When you begin to go down that hill north on 63 the natural inclination is to accelerate And that is right where that crosswalk used to be We will certainly address that again. We're We're we're hopeful that third time's a charm with this grant Mr. Wall Actually, I guess I I move that we add use of color photographs and town manager reports the fy 19 performance goals but That was very actually very helpful to see pictures of things But just one thing could you update for the sake of the viewing public in particular? Updates on the north common and public process Sure, I'll do coming up in the near future Yeah, I'll do the best I can I was away part of last week and and there were a number of emails kind of moving forward so As you know and and most of the public knows We we hired earlier this year. We hired weston and samson to assist us with The design of the north common The design team Is composed First and foremost by members of the historical commission the lsse commission funding came Through cpa through town meeting cpa dollars from recreation and open space as well as historical preservation Those committee members and board members are supported by town staff from planning Lsse and dpw. So it's it's a fairly large group. It's a very engaged group. I've been to most of their meetings it's it's a spirited group and They don't all agree on on everything which is really kind of fun and exciting mr. Buckleman has made many of the meetings Um So weston and samson have been moving forward with conceptual designs Um, I don't have the dates exact dates Uh memorized at this point, but our goal is to bring the select board Um because this project is in the public way The ultimate design needs approval from the select board Our goal is to bring some initial At least three concepts to you Um In what I understand is early september So it may be your first meeting in september and again, I don't have the dates Memorized. I believe it's september 5th. That's our first meeting. Yeah, I don't know So we are going to try to bring concepts to you for feedback just initial feedback not approval obviously In one meeting At your your september 5th meeting. There is a public Meeting being held prior to that the week prior in the last week of august Which would be a public forum where we will bring together the team The volunteer members of committees and boards and staff and invite the public to view the conceptual plans at that stage so, um Again in terms of broader timeline Well, I did just want to give a sense of This would be something that we would like to complete the design this fall Go out to bid in the winter of 19 with a construction season Hopefully in may after college and university graduation Thank you North questions south you had so many nice pictures, so we'll just focus on north questions In regards to the north common One of the things we talked about at the previous public forum, and I know it isn't that there's just been one There have been several over the years and so fully acknowledging that but in terms of in its current iteration process We had a meeting and one of the things that was discussed at that meeting very There was only maybe one or maybe two historical commission members there and One or two ls actually more lssc commission members there And one of the things we talked about is that there's only so many times you can You know based on the money that you're paying that you have consultants come in and explain things to people And so one of the conversations that took place in this room when we were time out that is that we couldn't expect Them to go and give the whole show To a historical commission meeting to a leisure services commission meeting to a select board meeting even though eventually It was coming to us And so how to make that clear to people that they needed to participate And something you just said is what reminded me of that which is I think you indicated That we were specifically encouraging those committee members to come to that public forum as well And I know that's difficult for people because that's in fact the night of the first day celebration Which I've just been telling people you just walk right over here. You're over there on the common. It's perfect It's tuesday the 28th and I believe it starts Seems like it starts a little early Nope starts at seven first day runs from five to six thirty and the north common starts at seven And so the idea being that just to be clear from a staffing standpoint in terms of getting it out to us Like I said, there was almost no representation from the store commission at that meeting And maybe they felt fine about stuff. They saw at their own meetings, but Sounds like we need we want to try and get as many people as we can to that meeting on the 28th as well We're happy to do that and that's a good reminder I will say that there have been numerous staff meeting or staff There have been numerous design team meetings where historical commission members have been present and very vocal and very engaged But no, I appreciate the the reminder that How do we engage the entire historical commission without having to make Numerous presentations. We've been pretty successful. I will say with the with the gruff park by Not requiring the designer to go to every meeting bar bills director bills Or myself have gone to individual lssc meetings and made presentations on where we are with the concepts So you're right. We can't have the designer going to endless Committee meetings, but hitting those important ones, whether it's a public forum or coming before you With the design concepts are very important. So we will make every effort to make sure the historical commission feels invited and welcomed at that meeting and if necessary Town staff will go to their meeting in that period and and trying to make a special presentation to them But I can talk to the chair about that That'd be super because I think there was a placard and there was one historical commission It's like here. I am up here in the front of the room by myself. Maybe they were too. It was a little long. Yeah That's terrific. Thank you. And then along those lines Completely just north but not north common but north amherst I appreciated the clarity you were adding to the idea about the design around the four-way intersection so to speak and the actual plan concept d That brings that road in because it's actually two very separate things, right? One could be signalized one could have a roundabout etc because one of the things that as the council election unfolds is north amherst has decided that they want to talk about that at a meeting on sunday And so people who are being invited to that particular meeting are talking about it on sunday And I wanted to be clearer before I got there As to how far along those plans are and where people can continue to feed in I do I am hoping it's not intended because i'm not in charge of the agenda That it's not intended to be brainstorming sessions since we've already been down a whole lot of these conversations before but to be Accurate in my representation when it comes up when people do start just brainstorming from scratch that in fact Concept d has been watched through numerous forums that we are in fact You know looking at this point about having that space be green space basically between the school and the library That's a plan at this point. That's not just like oh, maybe we'll do it or maybe we won't that's Pretty solid that we're going to do that right? I think the civic core is a very solid concept because we'd be Had it through numerous steps based on what the arc of sundarlin road looks like coming from the north And making its way east through 63 So You know those kinds of details have not been worked out. I do want to emphasize to the public and to to the board tonight If we're successful in getting the grant we're looking at both the four way and The other Whether you know whether we will we certainly would not for two million dollars have the funding to do Everything for both intersections and to mr. Steinberg's point about the back up Going east from meadow street And taking a left that is a very left north on 63 or sundarlin road at this point. That is a very challenging Challenging area there because the right of way is rather narrow, etc. Etc. Etc Mr. Backelman has asked me to attend the forum on the 19th to answer questions So I plan to be there right Um Thank you, that'll be helpful and thank you. So I don't have to answer those thank you, and I will be there and um Because again just to emphasize for the listening public we've been doing this for years We've been having these kind of we've had huge turnout at the survival center talking about that plan This is not like a new thing or something that staff just made up on the back of an envelope This has been through a lot of process up until this point one of the means I think was one of the largest I've attended There was over 80 people exactly there. Oh, no, there was this one was at the survival survival center. Yes, exactly It was more than one and it was amazing how many people we turned out when what's and I you'll so you can practice answering This for sunday. What's the time frame on the mass works grant in terms of them telling us back? This is a fairly quick turnaround as I mean, I think it's october November depending on you know, the state Takes the time it needs and I'm sure the response to this will be very robust The response overall to the grant application in terms of the number of of some metals I get So just then to follow up on the crosswalk issue. So that's really unfortunate Where we are with that right now in terms of I totally get you know state said this But it's like not okay to expect people to walk all the way up to the light from the convenience store before they cross over to the library like that's not how humans work and so We're gonna get this grant But if we didn't by some horrible twist of fate It feels like we'd have to do Something to get people from river glade over to the library in terms of somebody needs to be looking at that Yes, but we had it before Can I just say I think we're really I mean I'm getting tired Doing engineering and design discussion in this meeting I I just I don't like it crosswalk to get humans from a place. I don't care how we do the need is identified But I think to start to brainstorm how and why this is technical and it's engineering And it's state traffic law or whatever it's called. I just think it's not productive for us to use our time Maybe because I'm getting tired, but I just think yes There's a safety issue there has to be addressed But I don't think we it's useful for us to talk about how to redesign that stuff now Not trying to redesign it. No, I'd be happy to to Bring this again to mr. Buckleman's attention with mr. Moring I will say that even if we were to get the grant We're a couple of years away from actually implementation. So We will revisit this issue of the safety at the library. Thank you. I appreciate that This wall I've got a 10 second question this time I know that the north square is talking about completion in summer of 2019 According to the signs they have posted there, for example, do we have a sense of What that actually means in terms of months or season Could you repeat that? I thought there was a that talk about north squared thing is getting done by the end of sometime next summer Do you have a sense of when that would be? I don't have a specific Dates, I think it would be a good question that I could research through mr. Mora miss miss breastrub And we could get back to you through mr. Buckleman. Okay Are there other questions for Mr. Zomek If not, then I think we'll um go into select board member reports So does anyone have a select board member report? I'm tired mr. Steinberg talk about that Here's your prompt Why don't you go ahead Hey, this beautiful handout, um Mr. Steinberg and I were fortunate to be able to make the time to attend a round table discussion that was part of a whole Series of discussions that congresswoman govern was going around in Worcester area and this area was wonderful Is that the middle school part of me? I know I'm why haven't you brought this up? The middle school as well. We got a couple pictures Um, and then we also a couple of us were able to go Also over to mill river to see the baby Burke truck there actually feeding kids Which was wonderful because the kids see the baby Burke truck at UMass events and football games and that sort of thing But to see that um, it's a very different feeling as somebody pointed out than when they were a child lining up for government cheese Um versus getting to go to the baby Burke and get some and get lunch. So, um Mcgovern really appreciated and he also offered to help facilitate any conversations that might need to take place Between the various groups project bread, etc Who are trying to make this work at different locations different apartment complexes, etc Because apparently sadly not all the apartment complexes are quite as welcoming as they might be and others are incredibly welcoming so He offered to help facilitate any difficulties we might be having with that But it's been great partnership with the schools which have a new third service director And also leisure services and like just a lot of people working together really effectively. It's very encouraging Thank you Other member reports, mr. Wall I never do these things because it's too late. We're too tired But just just very briefly again, mr. Zomek did a very nice report on the dog park task force And he gets a lot really the credit for getting us as far. He mr. Pistrang as we did and it's really wonderful just briefly, um Public arts has been energetic as is its custom. They were trying for example to Push the need for public art in private developments Before the planning board of the groups they've been talking about public sculpture the practical piece of news is that Again, they're trying to talk the developers who are doing the projects now But in the short term that they've extended the deadline for the painting of the electric utility boxes And there are leaflets downstairs. It's on the website. So that's I believe september 30th is the deadline now So if you have brilliant artistic plans, there's your chance And then on design review board has had some interesting meetings one very turbulent discussing for example the spring street construction And one less turbulent but resulting in a vote a strong negative vote regarding that design which has been revised um So just because as you may have heard there's been some public interest or dissatisfaction or dissatisfaction with those designs You know, so part of the concern about spring street had to do with An issue that was not really within the scope of the design review board the conversion of the multi-unit departments to studios In the design And that was explained by the developers on the grounds that based on previous experience Do you think you know they aren't running to families people who want to live downtown don't usually have Two kids and a dog. So that was explained as a market thing There were some dissatisfaction in general also about the change of views the mixed use They'd been talking about an art gallery perhaps for emerson college museum Objects that's becoming a coffee house instead a coffee shop on the ground floor Some satisfaction with the landscape design that was changed dissatisfaction with parking being removed and so forth And then general questions Some of which are Truly subjective aesthetics about what fits in and what doesn't fade in for what it's worth the planning director miss breaster I've thought that the revised plans were a better match for the neighborhood than the original one But just that these issues are coming up in different places Um, again, that one was within the scope of the body. It was the There was public comment, but then the body made its own judgment About at least three things that were pertinent to its its charge And I think I'll leave that there Great. Thank you Screwer. Thank you. Mr. Wilde for um explaining some of the thinking behind the permitting for the spring street projects And so again, this is not the permitting just advisory I mean, yeah, but the the thinking about that site in that building because we heard earlier today some um very erroneous and inflammatory accusations and I think often um people don't understand What the rules are and what the role of the different boards are and actually They the boards themselves do understand The regulations they're there to administer or the recommendations they're there to deliver And that doesn't mean that the results please everyone, but I think that the process is open Transparent and totally honest So, um, I think any opportunity to help people understand or educate people about what actually happens Um in Approving and making recommendations about, you know significant new development is important. So thank you for that Yes, just echo that since I have served on design review board in the past You know and part of the thing is these are advisory bodies like historical commission I've been on both and they carry some weight, but at a certain point a lot of things are done by right You're allowed, you know the certain height of the certain setback and so forth And so what you can do is you can say the extent to which you think something fits into the context or doesn't And also I should say at least in design review. It's been a very collegial You know people's rooms are scared becoming for town boards, but permitting this is not permitting its advisory But it's usually a very friendly conversation. You know we think about this. What about this? Can you do this? You know at some point they say, you know, I can't you know, here's where I'm done But I mean particular design review board has been a very uh I wasn't at the planning board meeting so I can't comment on what happened there But design review has been always very constructive collegial and positive and trying to work with developers and homeowners to get a result And business people that that satisfies the largest number Other member reports Yes, since the town manager is not here and I didn't know if this was going to be it Did you want to mention the marijuana documents just that we have them? So I didn't know whether or not you or miss gruger one bring that up since you are most intimately familiar with the With the topic, but I would be happy to hear about them if you want to offer some suggestion About them. I found one grammatical sort of typo, but that was It's too bad since it already went somewhere, didn't it? There's a place where then is in a will be or right next to each other and it's got to be one or the other but not both but Is it in fact in finished form already so the comments are therefore not helpful? Yeah, well it was time sensitive, but you might want to hear well Okay, so I'm a little confused because I didn't look at this as carefully as I might have because gosh I'd looked at it 50 times already But what I didn't notice until just now is that the process update is in here And so if it's got a typo in it, oh well But the actual part that starts guidance for which is the part that would get distributed toward potential applicants If that has any typos in it, we would want to make sure we definitely fix those because that's going to get sent out to people page two town review team meeting The purpose of the of this meeting is will be for town review team to ask detailed questions So look at that Yeah, that's probably what I saw. That's the only thing I saw in As far as that part was so mr. Zomek can take that back to mr. Kravitz so that The of the next guide this one Keep going two that are similar, but this one On inch two of that right right Yeah, that gotta be tidied up just uh, you know the applicants don't think we're crazy But the other thing I thought would be in here that isn't in here is the really excellent, you know Because of course we all contributed to it. Um, but mr. Kravitz did a huge amount of work associated with the Feedback that we gave associated with host community agreement. So that should be in our next packet just so everybody has it Yes, that's what I meant. Yeah, that was not in here That should be provided to us. So if somebody could if we could just put it in the front We don't have to do anything with it on the agenda on monday because we got lots else to do But everybody should have a copy of it So maybe just to give a little context of people are wondering Who watching this what we're what we're what we're doing. We've had a couple of meetings and that cannabis control commission Asked communities for input on their host community Um guidance document and also they had a document and I can't remember which one was when around Different addressing the social equity concerns and and How communities could do that and so we've had a couple of meetings over the summer And also here at the select board we discussed this and we talked about a way that the town manager With consultation with staff and perhaps other local officials could review some recreational marijuana site applications And and kind of choose or rate which ones would be the ones to get Host community agreements and then in six months maybe do that again because We have Going up to the eight These possibilities, but we wanted to sort of choose wisely among what was out there not just first come first serve So what I think what you have here is Staff's attempt to address the feedback we gave in our meeting about how to do that working with the manager What would be in the host community agreement? Which is really the ticket they need to go to the cannabis control commission for their license review So how to kind of be somewhat of a gatekeeper in a fair manner of people interested in opening the retail sites There's other uses that need host community agreements like the testing lab and cultivation That's not going to be subject to this kind of Comparative review process that we're kind of inventing So is that is that meet what you Is that accurate miss guru? I think that is roughly accurate I think if you look at the end of the first document at the bottom of page six You'll see the anticipated timeline for recreational marijuana retail establishments. That's the thing we put the limit of eight on That's the one everybody's excited about because that's where they get to buy their adult use marijuana The other proposed process that's just below that is for basically everything else that isn't retail So because we were thinking hey, we'd be a great location for a testing lab given the mass amherst Hampshire connection, etc But and so that would be Although it still needs host community agreement It would not be subjected to this complex process that we feel like does Reflect various concerns brought to the table Various tables over the last couple times the Comments were due to this is our own process the comments about the host community agreement Were due back to the cpcc last monday and they talked about them on thursday and they're going to reissue them And so we will see those and I believe we got an email I think we all got copied on that email for mr. Kravitz But maybe not because mass municipal association also weighed in And kp law also weighed in When they asked for comments apparently they only got about 30 sets of comments So given that kp law MMA and amherst all weighed in we're in good company They also asked at the same time for comments about the social equity guidance to municipalities Because they have their own plans and then how well how could communities deal with that Ms. Kruger and I talked about that when we were part of the connecting point show A couple of weeks ago associated with that and it turned out that the guidance they did on equity As so many things with marijuana we're like ready for the graduate level course And they're still putting out guidance for the primer 101 course or maybe remedial section for towns who Just haven't wanted to deal with this at all yet And so it's about at the last of six or eight pages of the of their draft guidance on social equity That it actually meant something to because we'd already done all the other steps So we're you know, we're still trying to build this plane as we're flying kind of deal But we you may see new guidance come out associated with municipalities host community agreements And then also with trying to incorporate social equity We didn't bother trying to turn in comments on the social equity thing because like I said We had the other focus and it was a very short turnaround time So you should see that document That mr. Kravitz finished that got into them on time In our next packet just so we all have a copy of it So then you understand better when they reissue it how we got to where we got to Because i'm not sure how quickly they'll reissue it given some of the legal questions that kp law raised If I could add I think what you have tonight is really Directly germane to this board in the work we we did with mr. Kravitz and mr. Buckleman at a previous meeting and Um, I was a betting person. I'd say once we we start doing this and it's you know finalized Which I bet a lot of commuters going to start copying this this will be a way to do it that Because there's not a lot of so we started accepting applications last week right, but just Right, but we haven't made decisions yet. So I'm just saying of interest we might not be changing it, but I I think we're again kind of in a lead I'm Worcester had a selection process And I wonder if you might make a note mr. Slaughter then to ask the town manager Not on the 20th because we'll be focused on the evaluation But at a subsequent meeting to update us on whether or not we ended up following this timeline If we did begin accepting applications last week and if we are indeed closing the application period on election day Something's changed My question was when I was saying is this out In there for a really a done deal. We can't really comment on it The one thing that I was curious about is why a decision was made to ask Applicants about how they're screening employees for prior for violations of one set of prior laws relating to marijuana Related violations and not asking for other kinds of criminal record or Problems it just wasn't computing to me as to why that one was being picked out because if the goal is so we don't want to penalize people for Irrelevant The kinds of criminal things which is something I was always sensitive to in legal aid work where Corey was knocking people out of jobs and The smallest thing it seems that marijuana violations sometimes are very small So we specifically called out the things that were called out in the social equity program as being basically Positive points towards your social equity credibility if you've had one of these minor violations The cori check is still A process that will take place But the things we were talking about were you know if you were related to somebody that something bad happened to Associate with a minor offense or you yourself had a minor offense or you live in this area Those are all social equity considerations. So we did not get into The in this part in this part of the process We did not get into what the cori check would look like because that's just part of the other process This is the giving you credit for a minor violation that might have disqualified you from something else in life But would not it would in fact help you toward this application. It gives you bonus points so to speak Although there are no points It's just kind of turned around Thank you for the clarification. That's helpful All right So I have a small report The Amherst municipal affordable housing trust met We're working through a couple of things. I've mentioned this to you before it's still in process about a policy that The trust is hopeful that multiple bodies will engage in and participate in and adopt So like the planning board We'll now be the town council not select board because it won't get here Before we leave and it would probably be inappropriate if we even if it did So that's one piece of work another piece of work that we've been chipping away at is a It's kind of an application process And so we've been looking at so what's our criteria for selection? What are the things that you know count more or less relative to sort of building out money for projects and that sort of thing Um, and so we've been been working through that. It's pretty close to finished as well You know targets for cost per unit things of that nature So those are the two big things that are going on the third thing that I want to mention to you and I have a copy of a sample letter We're going to apply to Chapa, which is the citizens housing advocacy and planning association for grant Which is do I think the applications actually do like this friday And so a letter of support from us as an organization or for me personally as the chair Which was the suggestion of the chair of the affordable housing trust So if you in it basically says The select board and the trust have gotten along as well and that we really support these things that you want to get Grant money for I have a sample letter here If you guys want to take a moment and read through it and see if there's anything that That sort of jumps out at you. We've put it of course on letterhead I think there's extra copy Citizens housing and planning Right. No, I wasn't sure I read what was in here. It's so Okay, so we'll correct that before Right So if there's anything in this letter if you want to take a moment to read through it This came to me this afternoon. So I've only read it here once myself It was just a form. This really should be if it's from the select board It really should be addressed to chapa and not to mr. Hornet. I wondered about that as well It's just not the right form. Right. Um, I can do that the Dear John letter part Be to the director to um, Rachel Keller Hello, you have to look it up online, but I would write it to the the director she'll Send it to the person running this program right and then he can get a copy, you know cc Right The content changes or Editions we have a day or two, but literally a day or two No, I mean I think it's one through four. That's the things that that's really essentially. Yeah, what's on the grant application, right? Yeah, I saw that Announcement go out for right Yes, I think it would be good since really all most of this is is a reiteration of what the application form says rather than anything we think Um Basically, we just have one sentence that we're supportive of expanding access So rather than just saying that maybe you could pull a sentence maybe from the town managers Year and report about the tax increment financing thing we did with We can we need we need we need to take credit for first in the commonwealth For doing that not just yeah, we like affordable housing except when it's complicated. So um, so we need to give an example. Yeah I bet miss crew could come up with something else off the top of her head, too I think that one would be especially good. I mean, I'll write it today. I received it today, but I did not write it today Yeah, okay, I can add that I will um, so I'll make those edits Perhaps tomorrow night and circulate them out for I'd be satisfied if miss kruger saw it just because if she's dealt with this agency before she might know what they like to hear I'm happy to look at it if there's time to do that If you want me to okay, I will do that. I'll run it by at least one of you Before I sit it out and then once it's sent if you would include it in our packet. Absolutely Absolutely I got nothing else to do Okay, so that's the only report that I can think of at this moment. So I think we have Exhausted ourselves as well as our agenda. So Unless there's something else. Thank you. Is there a second all those in favor, please say hi Hi, and we are adjourned at 10 14 p.m. Thank you all and thank you embers media for being here