 I'd like to welcome everyone to the July 24th 2013 meeting of the Community Television Board of Directors. Can I have a roll call please? Keith Gudger, Nathan Benjamin, James Fisher, Tess Fitzgerald, Joe Hall, Karen Machado, Jennifer Pittman, Matilda Rand, Lou Tuosto, Adam Wade. What about Dory Stainin? Dory's out today. Oh, Dory Stainin. Thank you. Okay, I would like to open it up to oral communications where anyone can address the board on any item that is not on the agenda. Is there anyone who would like to address the board at this point? Hello, everyone. Ron Holman, longtime volunteer at Community Television, but also staff member. Full disclosure. So, yeah, this is a real bittersweet moment for me. It's public knowledge now. Next Friday will be my last day as core staff. Still gonna be involved. You're not gonna get rid of me that easily. I'll be coming to board member meetings and participating in as many ways as I can. If you just indulge me a little bit, I know I only have three minutes and I'll try and be brief, but I'd like to share with you how I started off as an intern out at KRUZ and was a volunteer for Community Television when they very first started in 1994. And then I managed to become staff and I've over the years been a volunteer producer and helped with shows and things like that. So, I think I have a, well, I know I am basically the CTV historian. I know where all the dead bodies are buried. But anyway, I want to address the, not the past, but the future. And we really are at a critical state. You know, we really need to go through a lot of changes. And I hope that you remember I've been advocating for a lot of these changes for a long time. And I hope that I don't seem like I'm trying to hold on to the past. Because I know that that model is dead. We need to move forward. We need to make a lot of changes and I think a lot of those changes are positive. I'd like to let you know that the server over at the county building is being loaded right now and we speak with a lot of files with shows from Keith and Matilda and other people. And that's going to be a major step forward where we will be able to have producers ingest their own material. And which, the biggest headache about that is all the different formats we get and having to make sure everything conforms to what the server needs. This is all going to be automated. This is super. This is really good. There's a lot of other changes that I'm not as clear about and quite uncomfortable with some things. And it's really, once again, I don't, I have no illusions that we do need to change. But I think we need to be really careful about how we change. I read once about, you know, the discussion goes on in public access circles a lot about what do you do to survive? How far do you change your model? And one thing that I read once was somebody used the public library as an analogy. That what would happen if the library started charging to check out books? You know, and that's not so far-flung with the finances and things like that. But when you think about it, it's like at what point are you no longer the institution that you set out to be if too many of these changes happen? So anyway, I just want to wish you the best of luck and try and kind of get you pepped up or something about, you know, paying very careful attention to all the changes coming because it's going to be fast and furious. And we need to adapt quickly. But we also, the board really needs to pay attention. And I do have a lot of personal concerns. I think it would be a lot more constructive for me to have that conversation with you offline. So I won't be as encumbered in another week. And I would love to talk to you all personally about where I think the future lies and the strengths and weaknesses of the transition that we're looking at. So that's my long rambling, swan song kind of. But remember, I'm only changing roles. I'm not leaving. I still will be involved. So I want to thank you for all your efforts to keep this place alive and viable. Thank you. Thank you, Ron. Ron, don't go away. Could you step over here for a second? This board wants to heartily thank you for your years of service, beyond the call of duty. Above and beyond. And I personally want to thank you, Ron. I didn't know anything when I got here. And I know a lot more than I did. I actually could actually put my camera away now because I've learned a little bit more. I do appreciate your historical perspective. It's been very helpful to me. I know it's been very helpful to our board. We wish you the very best of luck. And thank you so very much. Thank you very much. Is there anyone else that would like to address the board on an issue not on the agenda? Okay. We'll move on to the... Is there any consideration for late additions to the agenda? Additions or deletions to the consent or regular agenda? Okay. Then we have before us the consent agenda, which includes the budget and some changes to the personnel manual. The budget, would you like to speak to the Finance Committee, Joe? Well, yes. We had a Finance Committee meeting prior to this. We went through the budget and it contains a number of changes. One, a number of positions are no longer on community TVs. There are some changes in terms of a contract addition for Rodney Dunbar, which is on the agenda to talk about later. And generally, it's about 9% less per the county directions than it was before it's starting to transition into the post-Divica period. So the Finance Committee did recommend to the full board that the budget be adopted for fiscal year 2013-2014. And with that, I'll make a motion to approve the consent agenda. If somebody wants to talk about any of the other things, I'll welcome a second for the discussion. I would like to at least mention the personnel committee meeting before we take that motion. Is that okay with you, Joe? Okay. So the personnel committee meeting also met yesterday and made a few changes to the original document that you received, and hopefully you all received the change document. The media service, media, you get the title correctly. Media Service Coordinator. Media Services Coordinator. So now, I'll be gladly accept your motion. Okay. Somebody want to second it? Second. Now, we have a motion and a second. Before I bring it back to the board, is there any discussion from the audience? Okay. Is there any further discussion from the board? Seeing none, I'd like to call the vote. All those in favor? Say aye. Aye. Opposed? Seeing none, we'll go on to the first item on the agenda. The first item on the agenda is the board retreat for August 3rd at 9 a.m. and... The personnel committee. Pardon? The personnel committee. Are we going to vote on that? No, but that was a consent agenda. We wrapped it all up. No, it was backed in on it. Okay. That was a consent agenda. Yeah, we just bundled. Had to clarify. And the minutes too, I'm assuming? Yes. Okay, thank you. And you should have, all the board should have received the agenda that I sent out. And it's a public document. I don't know, we don't really need any action, I don't think. We decided to have this retreat last time. And so, is there any discussion from the audience? Any discussion on the board? I think we confirmed it's going to start at 9 and go to about 12. Is that what we decided? I believe Adam and I, Adam will be there and I will be there. Because he's on vacation, I'll be on vacation. Okay. And what about the preparation for it? Are you discussing that? I'd be happy to appoint you to the preparation. I had a few comments about. Yeah. Yes. About the board meeting. I mean about the board retreat. I'm looking to find the facilitator. I've made a couple of attempts and I've got one I've got a call into right now, but we hope to have a facilitator by next week. But that's the only comment I wanted to make is that we're looking for a facilitator. Okay. And I understand from what you said is that you'd like us to prepare for some of the items on the agenda. That's right. I will be sending out homework. And I'm hoping that this board will do the homework and come prepared to the meeting. Make it very productive. Thank you. Because basically it would mean that we can do it in three hours. If we need to read everything at the board retreat, it would take longer. So it would help. Because some of us have something in the afternoon and would like to make sure we can fulfill our other obligations. I'll just mention really quick that during the executive director report that Lynn will be giving, I'll be mentioning and handing out a few things for you to take home as homework this evening. That you can look at and we'll be having a discussion about during the retreat. Great. If we're through with that item that I'd like to move on. The Romney-Denberg contract was on the agenda, but the contract is not ready. Is that correct? It's not ready. The county originally, when we started down this road, it was our impression that county might be doing the contract. And we'd just be looking at it in terms of how it fit for CTV. It's much clearer to me now that the county wants us to do the contract. I'll be working on it for the next couple of days. Hopefully have something out for review for Keith and Kathy to take a look at. And then back to the county for them to take a look at. And then eventually to our attorney and then back to this board. So that's where we are with the contract. There is no contract at this point, but I'm going to give it the first shot and see where it goes from there. I think we need to move this on. And the way to do it is to get a draft contract and get that process started. So I'll do that this weekend. And then the last item on the agenda was the Santa Cruz County Board of Supervisors meeting for August 27. This is a cleanup meeting for the Board of Supervisors. As you know, we do have the one year contract. We've signed that. We're waiting for all the other signatures to get done, but it's out. They gave us the budget we requested. And then since that budget, of course, you heard this morning this afternoon that we had some additional financial issues. The Dunbar contract, some carryover from last fiscal year the county couldn't accomplish. We put that in our budget. And so the cleanup will be for the county to put that money back into our budget on August 27. It's basically a cleanup meeting for the Board of Supervisors. Okay. And you don't need any action from us for that? No. The only thing that we'll need action about is to bring back to the Board an emergency session, I'm assuming, is to review the contract with the Dunbar so that when we go to the 27th, that's part of our cleanup. We'll also have the, well, we'll also have the, hopefully, have the CMAP CTV contract done. That will also be part of that Board letter that will go to them for the 27th. When is there, when is the deadline to get it on the Board agenda? That would set. It's early August. I think it's the 9th, if I recall. I've got it on my calendar. I'm sorry. I don't have it with me, but we've got to get it done quickly. So that's why I'm going to try and get this. So then you'd have to have a Board meeting to, or their Board. Well, we've already had an agreement on the CTV CMAP contract, but for the Dunbar contract, we'd have to have an emergency meeting prior to that so we could take it to the Board. Otherwise, this Board doesn't get to see it before we go to the Board of Supervisors. So, yes, that's exactly right. I would like to take the pulse of our Board. We could do that as an emergency meeting with a full quorum of the Board, or we could designate a smaller amount of the Board to agree to that contract if we wanted. What would be your, is there an opinion? See who's, I'm not going to be here to have it by then. So that answers, I'm not part of it. Well, we do have an escape hatch in our bylaws that we could form the Executive Committee to vote on this. But I just wondered if we wanted to explicitly state that and vote on that or what's your feeling. Can we leave it open? Do we have the option of doing either or? We currently have the option. I just wanted to bring it up so we could, so that we all, the Board knew what's the likelihood things have. I'm fine with the Executive Committee meeting and deciding. Okay. So we'll just, we could follow the bylaws on that as well. I remain somewhat unclear about the parameters of the Dunbar contract. And I remain curious about that. And I would encourage the Board to be involved in that discussion as a Board. Okay. When do we expect, when might we expect to have an emergency Board meeting? I'm going to be working on what, you know, part of this, I'm not a hundred percent clear, but I'll be working on the deliverables and the contract itself so that we have something we can work from. I don't anticipate that I'll be able to do it all. And we always refer this to our own outside attorney. But, but I'd like to have something to get the movement going. And I think the way to do it is to, to have a contract that Keith and Kathy take a look at. Then we send it to the county for them to review because this is something they're actively engaged in. And then at the point that we have agreement from all those, then we would take it to our attorney for agreement and then get it to this Board. That would be my hope. Estimated time, date, date. Within the next two weeks. Within the next two weeks because we've got to have it ready for the Board. No, that's fine. That's good. Could, could, could they possibly have some flexibility and we just schedule a meeting on the 14th of August? That's past the date. Well, well, remember, we can always slip into a Board packet, a, a, what I call a document that says this is a Dunbar contract. We can pull that prior to the Board meeting and insert the actual contract. So the 14th isn't horrible. It's not optimal, but it's, but it's doable. But just listening to all the conversations, I think it's going to take you a while. And I'd rather you'd have the time to do it. Yeah, we don't want to rush you. And I mean, I'm just throwing this out of the date, not because I'm going to be here, but just counting the weeks that were going on. You go here, you go there, people go on vacation. I think if you can get it done by the 14th, that's only three weeks from now. So that's all I'll have it done by the, my hope is to have it done before that. Those are my thoughts. Well, the 15th is a Thursday. Is that okay? Yeah, I can't. I'm just not clear why we would want to review something after the county has already gotten it. Why we wouldn't want to have some discussion? Well, because I think the county has to be actively engaged in this. This is something the county requested. And without their input, we could do any kind of contract, but it goes to the county. It's $80,000 that goes to the county board of supervisors. My preference would be to have their input early on. If there's something this board doesn't agree with or doesn't feel fit, that's something this board can discuss. But to do it after the fact doesn't make sense to me. It makes much more sense to get their input early on and then to take a look at what that looks like for this board to make a decision. You did understand what Lynn said. It would sort of as a placeholder go on the supervisor packet and then we could still change it. So if we meet on the 15th, that's okay. The 14th is good. The 15th is not good. So I would like to leave that we'll schedule that meeting before the 15th. Okay. Is it possible that maybe Lynn, you might be able to shine some light on the funding of the embark contract and how that might be implemented and how it's so important that the county be involved in that and what our play in that is as well as what theirs is. So that I think just the general populace has an idea where we're going with that because that's a chunk of change that's being spent. Well, you're talking about how it's financed. It's financed through the reserves of the peg fees that the county has. That's how it's being financed. If you're asking me to get much more detailed about what the contract is, I can't tell you because I'm just now starting to take a look at it. Kath and I have both spent time with Romney Dunbar and the county and I think I've got an idea. But it might fall far short of what the county had intended. I don't know. But it's essentially asking him to produce a certain amount of material? There'll have to be deliverables. We're not sending a content that doesn't have deliverables. I'm just not clear on what those deliverables are and how that affects CTV. I think I've got some idea. But if somebody asked me to put it in writing today, I couldn't do it. I've been in time over the next couple of days trying to fashion what that looks like from the input I've received already from Kathie, from the county, and from Dunbar. We're through with that item. I think we're leaving it ambiguous. Yeah, we'll leave the meeting date open. Any board member can call a special meeting. I think it'd be good. I agree with you. I think everybody should look at it just so it started out with a common knowledge of what's going on. So whenever you find it's time to do it. Am I correct though in the basic understanding of architecture is the county supplying these funds or okay funds and therefore the county puts certain strings attached to that or certain requirements attached to that. And that's what you're talking about getting their input early on because that establishes at least some parameters for what this contract, what this agreement has to be. And then within those parameters, I agree it should be this board as a whole that discusses the particulars within whatever parameters the county is attached to that money. That's right. That was my point. Thank you. Thanks. Good summation. Okay. Yes, sir. So the next item on the agenda is the oral report from the board chair regarding the telethon and fundraising efforts. And as you know, we had our first ever telethon. It was nine hours, three hours, the 28th, 29th, and 30th of June. A number of the board members were here. A lot of members and volunteers came in and helped. It was really a good member experience. Between the letter to members and the asks of members and volunteers and people in the community and the telethon, we raised $10,030. Yeah, that's cool. And our original budget item had been $9,000. And I think we also came in less than our expenses that were budgeted to men. Yes. So we did. Success. It was very good. You did a great job. Thanks for your work on that. Yeah. That was super. Thanks to everybody. Thanks to everyone. Everybody did a great job and very helpful. I mean, everybody pitched in. It was really nice. I appreciate that. And as you know, last time at our board meeting, Paul McNabb is now on staff and doing the development director job. Working with Kathy. He was here just a minute ago. He's working nice long hours. Oh, he's here. There he is. He's hiding back there. So we know Paul is working hard. And we look forward to what's going to come of that. So any other items? What happened to the executive director report? Let's have that now. That's supposed to be it. Well, we've discussed Dunbar, so I'll take that off my list of discussions. Thank you. The other one I wanted to let you know is where we are with the CMAP CTV contract. There's been a number of changes in the contract and set back and forth. Kathy has been out with CMAP and Kathy indicates to me that that should be coming back to us soon. I think we're awfully close. I think we're squeaky close. But that's where we are with the CMAP CTV contract. We do have two current, well, we have one previous contract we had with CMAP CTV. We have actually a current contract. Our current contract says on the face that ended in June 31st. But it has some deliverals in July. Our attorney is aware of this. Their attorney is aware of this. We're going to be fixing that along with the signing of this new contract. It's just amending that one to actually say July 31st. But we have to ensure that we don't have double funding. So that's why we're having to look at it. But I just want to make the board aware of it. Our attorneys are both aware of it. It was actually a typo. It should have said July 31st. So that's where we are with the CMAP CTV contract. Otherwise, as I always say, while all this goes on, staff continue to do the hard and heavy lifting. And lately we've seen our staff doing that. But we've also had CMAP staff over here helping and rolling up their sleeves. And it gets the day to day operational stuff down. So I never want to forget that. The conversations about the big stuff, the important stuff is getting done daily by the staff. And I always feel like I need to say that if I don't, then it kind of tends to get overlooked. So I just want to say that. And with that alternative to Kathy, she has a number of things she'd like to discuss. Thanks, Lynn. Well, it's nice to be here. Thank you for being here. It's been really wonderful. I've been working much more closely with Keith, which has been great, and other board members. So thank you all for your time. I'm really excited. This week has been a really wonderful week in particular. It's been three weeks that I've been focusing actually quite a bit more than half my time over here as it's turned out. And much gratitude to my board for allowing me to do that. I think in the initial phases of this transition, we need a lot of my time here. So I've been spending quite a bit of time over here. We've had really some changes, some really minor changes, but I think they are worth mentioning. So first of all, I want to... This is a big one, actually. We have a new media services coordinator that will be starting on... I need the mic closer to me. I should know that. We have a new media services coordinator that we would like to welcome to the team here at CTV, and that is Victor Herman, who has been working as our part-time access facilitator back in Craigup and also has been at the City of Watsonville as their staff person running all of their government meetings and their channels. So he'll be starting with us on August 1st. So we're very excited to be able to hire internally for that position and to move him into this new media services position. We also have hired at CMAP recently for that position, and for the last month have Josh Young, who came to us from KMBT, and CraigTV, and has been working with us as well at CMAP. I just also want to mention a little bit about some of the work that's been going on at the county. We have installed a new server there. So we have a brand new Telview server that the county has purchased on behalf of CTV, and our IT director that also is sharing his time with CTV and CMAP. Nick Brant has been working rather furiously there to get everything installed in time for the cutover date. So we'll be cutting over from the old broadcast server to the new broadcast server. And what we've found at CMAP with our broadcast server transition that happened about two and a half months ago is that we have been able to create quite a few staffing efficiencies and also just efficiencies in our workflow. And one of the things that Ron alluded to is becoming a reality, and we're very excited about that. We've been following the Denver Open Media model for a number of years now, and that CMAP have implemented a few of their techniques for creating efficiencies and allowing members to really do a lot more at the center, which is exciting. We kind of think of it as a DIY model for community media, because that's really what our funding realities are requiring of us. So to that end, Nick Brant, our IT director, has also set up a system on the new server that will allow members to ingest their own content and schedule their own programs on the broadcast server. And we have a super-users group that are meeting, and Keith and Matilda are leading the charge on that, and we'll be training them in the next several weeks. So we're very excited about that, and then they'll be training other members as well on how to do this, scheduling themselves. So those are some of the big changes that are happening. This week was really exciting because we have had a number of joint meetings between CMAP and CTV personnel that I think have been really exciting for both organizations and very productive. We had a productions team joint meeting this week, and we also had a leadership management team meeting this week, and a number of positive outcomes, and also just learning how the other ones work and what kinds of workflows everybody's dealing with and how we deal with productions. We've got a number of your team at CTV coming over to help with our Gilroy Garlic Festival, which starts at 8 o'clock tomorrow morning, and we'll be out there for three days, 12 to 15-hour days. If any of you would like to volunteer, there are still opportunities for that, but we will be hard at work there, and then I will be here for the next two weeks, and then I will be going on vacation back to see my family, and Lynn will be helping out with things as they come up while I'm away. I think that's really all I wanted to let you know, except for your homework. I have just a packet here for each of you, and if you could just take one and pass it on. I don't think any of these are anything different than what we've had discussions about, but I have a chart here that just discusses what financial and organizational stability will look like and what the factors are contributing to that that we'll discuss at the board retreat. We also have sort of the end of the year reorganization, which looks exactly as we've described in previous meetings and at the Board of Supervisors' meetings within the scope of work. And then the last one I actually revised a little bit from yesterday, so it would be easier to read, and it has the three phases of our transition in very basic terms. This was included in the scope of work that we submitted back in January to the Board of Supervisors of Santa Cruz County. I believe the board also received that packet. So I just included it so that you can review it before the board retreat and really see what the three phases of this transition are going to look like over the next year. So, thank you. Thank you very much. Excuse me. Yes. Will you be able to send this in reform as well? Would you like it? Yeah, absolutely. Amanda actually could probably do that. She's got them. Thank you. I'll send it out to everybody. I will also just one note. Romney Dunbar and I did do a show here at CTV today, and it was a half an hour program. It will be edited and we will have it up on the air within the next week, and we will send you out that link. And it's really just talking about some of the transition that we're going through here at CTV. We wanted to have an opportunity to talk to members of the community, to members of CTV, and also be able to send it on to folks at the county and the city so that they would know that we're working with Romney to really develop this public-private partnership that they've asked us to create with him. So we put together a show and we have some examples of his work and a little bit of conversation about some of the funding realities that we're facing and why we're going to be needing some changes and really outline some of the changes that I've articulated here tonight to you as well. So I look forward to sharing that with the board. Many thanks to the staff who helped us with that today. Great. Keith. Yes. One thing, when you get back from vacation, let's get together and maybe in September or one of the meetings there, come to the Santa Cruz City Council and kind of run through some of this so they understand what they're one of the partners in this. County's the lead, but they're a joint signature. And I haven't really said too much recently because I wanted to see how things blurred out, but it looks like it's still a point now where it'd be good to have. So I'll just make a note and follow up and see what you're scheduling. And, Joe, just so you know, I'm also doing the Gilroy City, Hollister City, San Jovo Batista and the County Board of Supervisors for San Benito County all in September and October. So if and they're usually are on the same evening. So we might want to actually schedule that now so that we can get on my calendar. Okay. So before after the meeting, we'll do that. Great. So the next item is the board member staff request for civic items to appear on the next regular meeting agenda. I know of a couple of requests, there will be requests for the Governors Committee to meet. There are going to be some new policies for community television. I've discussed them some with Kathy, but they will be discussed in the Governors Committee meeting and that will be an agenda item on the September meeting. Paul McNabb has asked for Fund Development Committee to meet, I believe, August 29th. And there will be items from that meeting on the agenda. Any other items that board members or the public knows about should be on the agenda. For probably maybe the next meeting, I would like to get it on the agenda as quick as possible. I had a discussion with somebody from County at General Services Department and I think there's an opportunity, possibly an opportunity for bringing in some revenue. I'm not sure how much, whether it's a big amount or a small, but there are a lot of seized and confiscated properties that go through the county and then they're outsourced and they're, I guess they're put online and sold out of the county. And my initial discussion was with a lady by the name Blanche Bedger. She mentioned that there's a possibility, at least they would explore community TV, maybe doing some kind of auction live on television that would generate some income. And so I mentioned Lynn's name and that he had been working with us for some time. He still is partnering with us in some fashion for a while. And she knew him real well and she said that maybe the first step would be to get a letter from community TV over to the county stating what our intentions were. Certainly the pleasure of this board that we might be interested in engaging them and they would look to the possibility of transferring those auctions over to maybe us doing them if, in fact, it all fits really well. But certainly a letter over to the county would be maybe the first step and had a little conversation with Lynn and he seemed to think it. What kind of properties? Seized properties. They're confiscated. There are some of them are vehicles and things like that. But there's a lot of bicycles and all kinds of different things that they take in when I guess they do an arrest or something like that. There's all kinds of different things. So I would like to recommend that that goes through. I'd like to recommend that go through the fund development committee since that involves developing funds for community television and that it come through them to the board. So note the August 29th meeting. Great. You're on the committee. No idea goes unpunished. That's a good idea. Yes. Thank you. Somebody might spot their stolen bicycle and call us up. I'm coming to get my bike. Well, that's actually a public service. I assume that the results of the county Board of Supervisors meaning we'll be on the agenda too. Okay. One thing I have a question on that, Lynn, it would it be a good idea for a couple of us that we have time to go to the board meeting or do you think that's necessary at this time? I suspect it'll be on the consent agenda. But I can notify you. As soon as I find out what the board agenda says, I'll notify you right away. My understanding from talking with Kevin Bowling and ISD was it would just be a simple consent agenda item since it's more clean up than anything else. Okay. Are there any other announcements? Okay. If we are through with all the agenda items, then I believe that we are ready to adjourn to closed session. Before we do that, I would like to specifically thank all the volunteers that helped on this production. David Perez, Joel Frolov, Karen Scott, John Maurer, Alex Hubbard, and Sarah Mendoza. Thank you very much for helping. We'll go off the air and we will report out of session, but we will no longer be televised at that point. Thank you.